Facilities Coordinator Resume Samples

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J Medhurst

Jaydon

Medhurst

1949 Magdalen Shoals

San Francisco

+1 (555) 473 2736

1949 Magdalen Shoals

San Francisco

Phone

p +1 (555) 473 2736

Experience Experience

Philadelphia, PA

Facilities Coordinator

Philadelphia, PA

Prohaska and Sons

Philadelphia, PA

Facilities Coordinator

Documenting the findings of those videos
Catering/Food Service/Supplies
Working with tenants to ensure facility repairs remain up to date
Maintaining equipment, tools and office furniture inventory
Working knowledge of work-order based system a plus
Overseeing room set-up for meetings/use of conference rooms
Tracking all communication for open and closed workers? compensation claims

present

Chicago, IL

Facilities Coordinator

Chicago, IL

Nitzsche-Schultz

present

Chicago, IL

Facilities Coordinator

present

Managing/coordinating 3rd party vendor performance including tracking work order completion and validating invoices
Plumbing (clogs, leaks, fixture repair/replacement) minor electrical repairs, door hardware, HVAC filters
Performing regular walk-throughs and evaluations of facilities
Ordering, organizing, and maintaining all facility supplies. Including, ordering name plates and internal signage
Working knowledge of Health and Safety regulations
Archiving and stockroom management
Purchasing, as necessary

Education Education

Bachelor’s Degree in Facilities Management

University of Cincinnati

Bachelor’s Degree in Facilities Management

Skills Skills

Ability to proofread for accuracy and finalize documents professionally, strong attention to detail
Detail oriented, with the ability to produce high quality work in a deadline-oriented environment and an ability to multi-task
Basic knowledge of Microsoft Word and Excel. Ability to operate and manager an iphone, fax, computer
Strong problem-solving capabilities, attention to detail and the ability to prioritize work load
Good customer service skills and orientation including ability to maintain professionalism at all times under stressful situations
Excellent verbal and written communication skills and the ability to interact professionally with a diverse group of employees and managers
Good attention to detail, self-motivated, ability to prioritize tasks
Great attention to detail with solid organizational skills
Ability to speak proficiently and professionally both over the phone and in person
Ability to manage information and data in a confidential and highly professional manner

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Facilities Coordinator Resume Examples & Samples

Main point person for space planning & office management on 2nd floor bldg. 5, secondarily for bldg. 2 and back-up for SBS (bldg. 5, 1st floor) – may include other adjacent spaces added from time to time in London
Provide effective facilities front-line service, including: liaising with department POCs and staff to identify and contribute to the resolution of their facilities related requirements
Support the operational space allocation process for Discovery across WEST/CEEMEA, as well as short and long term space planning requirements and strategies
Administer service desk/workflow ticketing system; creating, editing, and closing of generated tickets acrioss a variety of facilities requeests and ensuring they are completed in a timelyh manner
Assist in maintaining AutoCAD drawings database, including business unit information, employee and furniture location numbers and emploiyee names to produce building stqack and occupancy data for strategic planning across the region
Administer/maintain physical furniture labelling in London aneed in collaboration with Workspace Planner for regional offices
Administer furniture/storage inventories, deposits, retrievals and deliveries for allocation and utilization in moves/relocations and related projects
Establish, implement and continuously monitor effective business processes and procedures related to facilities, space planning and project management
Support the work of the wider FRES department in service monitoring and supplier management, ensuring that the required standards are maintained
Provide facilities administrative support to enabhle the department to function effectively and efficiently on an operational and project basis
Provide budget support on a weekly basis (budget tracking spreadsheets), monthly basis (reforecasting) and annual basis (annual budgeting)
Assist and coordinate business cases and cost to benefit reports as required
Support lease administration and property portfolio reporting as required
Coordinate quotations and purchase order requirements and raise orders as required
Coordinate budget spreadsheets and invoices as directed
Prepare reports and metrics as directed
Consider ways of reusing/refreshing/recycling product wherever possible to support green initiatives and cost savings
Any other tasks that may be required and assigned by management, which are in line with the position

Facilities Coordinator Resume Examples & Samples

Responsible for transportation service to accommodate morning/evening shuttles and support daily studio needs
Perform preventive maintenance work order tasks on HVAC, water heaters, plumbing, electrical, and studio vehicles
Perform light housekeeping duties
Perform building and light assembly work such as desks, furniture and shelving
Maintain cleanliness and organization according to safety guidelines
Perform maintenance tasks such as changing light bulbs, washing dishes and wiping off tables
Have flexible schedule to allow weekend work when necessary
Assist with merchandise shipments as needed
Deliver exemplary customer service through strong ownership and professionalism
Demonstrate a commitment to teamwork through relationship-building, reliability and collaboration
Deliver productivity through the efficient use of time and a commitment to strong results
Safe driving record
Experience in dry walling, painting, plumbing, basic electrical and/or carpentry preferred
Experience in operating maintenance equipment, including hand and power tools, test equipment and pressure washer preferred
High level of accuracy, attention to detail and ability to prioritize multiple tasks in a fast-paced environment
High level of ownership, accountability and initiative
Ability to work a flexible schedule based on department and store needs, most likely weekends

Facilities Coordinator Resume Examples & Samples

Processes service requests and schedules and coordinate on-site maintenance with vendors
Assists in planning and coordinating internal moves and other tasks associated with the office move/construction remodeling project such as audio visual, door security, signage, and data cabling
Maintains project site in SharePoint
Strong problem-solving capabilities, attention to detail and the ability to prioritize work load
Ability to lift heavy items up to 50 lbs
Ability to work overtime on nights and weekends as needed
Proficiency in Word, Excel, Outlook (Microsoft Office Suite); experience in SharePoint a plus
Experience with a professional ticketing system
Associate’s degree is preferred
1-3 years of facilities experience in a professional business environment
FMP Facilities certification a plus

Facilities Coordinator Resume Examples & Samples

Maintains and provides weekly task status updates with CORE Services Management; Perform check-ins with CORE Services and provide updates on the work activities for the department
Collects and updates departmental spreadsheets regarding all space usage data for all TN; maintenance of database to include floor plans and personnel information
Coordinates work order requests from all departments as needed for furniture moving, hanging items and removing debris, etc
Maintains relationships with vending companies to ensure adequate product supply rotation
Assists with special event setups and breakdowns and setup and location of in-house production shoots as needed
Handles all parking concerns: setup, activations, deactivation and monthly parking purge
Prepares workspaces and offices for occupation (or clean up after an employee leaves/moves), which includes, but is not limited to; janitorial services, furniture changes, preparation of a welcome package, key assignment/retrieval
As directed, coordinates certain building and systems repairs such as painting, moving and modifications of furniture and equipment, plumbing, appliances, HVAC, and electrical maintenance
Performs daily walkthroughs with focus on janitorial conditions, workspace conditions, etc. ensuring all areas are clean and safe
Processes Purchasing card and T&E Reconciliations via the company’s in-house system “The Market”
Serves as a backup for all invoice processing via “The Market”
Prioritizes and allocates work spaces among various departments working with management to assign
Answers internal and external calls, assists callers appropriately, transfers calls as directed; serves as back up for receptionist and shipping and receiving as needed and directed
Provides Administrative Support for CORE Services Management team
Maintains department work calendar and time off requests
Provides Event/Activity communications directly to staff via email, elevator notices or building signage
High school graduate; some college highly preferred
A minimum of two years of prior experience in a facilities-related position at an assistant or coordinator level is required
Non-stop professional attitude and ability to interact appropriately with clients and vendors
Excellent communication skills, verbal and written
Requires initiative, excellent organizational skills, strong time management skills and attention to detail
A proven ability to work well under pressure
Proficiency with Microsoft Suite and ability to learn custom software
Ability to build and maintain constructive and effective relationships, as well as the ability to diffuse high-tension situations comfortably
Must have an unrestricted, valid driver’s license, good driving record, and be able and willing to drive company vehicles as needed
Must have a pro-active sensibility, providing information timely and effectively so that accurate decisions can be made
Ability to adapt to changing priorities
Must be able to sit or stand for extended periods of time
Must be able to get down on hands and knees on occasion
Must be able to climb up and down stairs and/or a ladder and be able to work in close proximity with others
Must be able to lift a minimum of 55 lbs
Some exposure to extreme weather conditions is possible
Ability to work outside of a traditional work schedule as business requires (may involve some late hours or early start times, and work on weekends)
Prior vendor relations experience highly desired
Prior experience reconciling expenses and invoices preferred
Prior exposure to the maintenance side of Facilities Management is highly preferred

Facilities Coordinator Resume Examples & Samples

Administer service desk/workflow ticketing system; creating, editing, and closing of generated tickets across a variety of facilities requests and ensuring they are completed in a timely manner
Support the operational space allocation process for Discovery across EMEA, as well as short and long term space planning requirements and strategies
Assist in maintaining AutoCAD drawings database, including business unit information, employee and furniture location numbers and employee names to produce building stack and occupancy data for strategic planning across the region
Administer/maintain physical furniture labelling in London and in collaboration with Workspace Planner for regional offices
Administer furniture/storage inventories, deposits, retrievals, deliveries and installations for allocation and utilization in moves/relocations and related projects
Support the work of the wider Facilities department in service monitoring and supplier management, ensuring that the required standards are maintained
Provide facilities administrative support to enable the department to function effectively and efficiently on an operational and project basis

Facilities Coordinator Resume Examples & Samples

Coordinate and manage Paris fashion week equipment collections, transport and deliveries
On-site assistance in European showrooms for fashion week, up to four times per year or special events
Computer literate, including excellent knowledge of Microsoft packages (Word, Excel & PowerPoint). Knowledge of Lotus Notes would be advantageous but not essential
Previous experience of a similar role where they have been required to prioritise and multi-task various and competing demands
A good communicator with the ability to interface regularly with internal and external personnel at all levels
Ability to be discrete, confidential and reliable at all times

Facilities Coordinator Resume Examples & Samples

2-4 years of facilities management experience
Facilities management experience in a cultural institution or high profile facility
Proficient with Microsoft Office tools

Facilities Coordinator Resume Examples & Samples

Coordinates and oversees the maintenance, repair, and upkeep of leased spaces in which our company occupies (may include, but not limited to: office equipment, furniture, physical location)
Establishes and maintains vendor relations
Responsible for providing exceptional customer service to all business partners through detailed diagnosis and resolution to maintenance issues
Responsible for maintaining Preventative Maintenance schedules
Maintain and support facility goals and objectives
Provide move project management including coordinationand assistance with office renovations and expansions
Manage vendor contracts for all repairs, maintenance, HVAC and construction services
Review and resolve outstanding repair ticket requests in a timely manner
Thorough knowledge of building operations
Basic knowledge of electrical, plumbing, mechanical, and general construction
1 - 3 years Service industry experience or 1 - 3 years Facilities contracting / construction knowledge

Facilities Coordinator Resume Examples & Samples

Ability to multi-task while maintaining careful attention to detail
Ability to work effectively both individually and within a team environment
Ability to work with a sense of urgency to meet deadlines and address competing priorities
Proficient skills with Microsoft Office software including Word, Excel, PowerPoint and Outlook
Effective written, listening and verbal communication skills
Effective problem solving and organizational skills
Minimum of 2 years of experience facility/property management preferred
Experience working within Financial Services industry preferred
Equivalent education and experience will be considered

Facilities Coordinator Resume Examples & Samples

Coordinate seat assignments for employees and contractors within our corporate properties
Work with other departmental representatives to establish and process placement requests
Maintain and update our seating/floor plan software database
Assist with on-site security badge activation and deactivation related activities
Work with security vendor to trouble shoot/correct/update/install equipment hardware and software
Schedule property service work with outside vendors and coordinate work while on site
Submit electronic work orders to building engineers for base building service requirements
Maintain general purpose supplies for facilities including pantry services, shipping supplies for mailroom, and printer and copier paper
Set up and maintain conference rooms, inventory and relocate furniture as needed, and assemble and disassemble office and workstation furniture
Responsible for shipping/receiving and mailroom functions to include, sorting and distributing mail and tracking express mail packages
Supervises & coordinates all facility equipment & appliances that are authorized per TWC's policy in the office space
Typing at 50-60 wpm preferred. PC skills- must have demonstrated strong proficiency in Excel, Word, and Outlook
Proficiency in PowerPoint and MS Project preferred. Knowledge of Microsoft Access is a plus
10 key calculator by touch or sight
Candidate must have knowledge of file set up, maintenance, filing procedures, basic math, spelling, grammar and punctuation
Real estate or facility background would be beneficial
Must be able to maintain confidentiality of information and work with minimum direction
Ability to work overtime when necessary and able to handle an extremely fast and changing pace
Bachelor's degree (B.A. or B.S.) from four-year college or university; or equivalent training, education and experience
Experience with Microsoft Office products (Word, Excel, PowerPoint, etc.) preferred

Facilities Coordinator Resume Examples & Samples

Great customer service attitude and attention to detail
Excellent leadership ability, team building skills, organization skills, and follow up
5+ Years of experience in maintenance or construction, preferably in the retail industry
Ability to delegate responsibilities and multi-task/shift gears quickly under pressure
Good understanding of MEP building systems
Proficiency with Microsoft Excel, Word and Outlook (Calendar)
Working knowledge of Service Channel is a plus
Must be able to travel on occasion

Facilities Coordinator Resume Examples & Samples

Management of utilities, and office equipment
Point of contact for all matters relating to printers and fax machines
Archiving and stockroom management
Manage general maintenance on-site and carrying out electrical, carpentry, and plumbing repairs
Coordination of large projects such as office moves
Delivery management
Perform preventive maintenance activities of equipment

Facilities Coordinator Resume Examples & Samples

Assisting with layout and use of interior office space, maintaining inventory of office furniture, directing employee office moves and assisting IT with computer deployment and/or wiring needs
Developing cleaning and maintenance schedules to plan, schedule and document work
Maintaining HVAC, electrical, lighting, sprinkler, and other fire prevention systems, sewage, plumbing, and water to ensure systems are functioning properly
Managing building expense budget by closely monitoring inventory and maximizing efficiency
Working with tenants to ensure facility repairs remain up to date
Maintaining control of building access/keys and building security to ensure safety of employees and limits access to facility to those authorized
Maintaining equipment, tools and office furniture inventory
Managing facility emergency or building evacuation plans
Overseeing room set-up for meetings/use of conference rooms
Selecting, contracting, directing and monitoring maintenance contractors for repair of heating, cooling or plumbing systems as necessary and within approved budget guidelines
Ensuring compliance with all regulations such as building codes, fire codes, OSHA, and ADA regulations and overseeing environmental testing
Developing, recommending, and implementing strategies, processes, programs or procedures to improve quality of service

Facilities Coordinator Resume Examples & Samples

Must have 1-2 years of facilities or building maintenance experience
Strong communication skills, written and verbal
Knowledge of Microsoft Office, especially Excel
Ability to use office equipment, including telephone, computer, printer and copier
Demonstration of leadership capabilities and project a positive personal and company image to all contacts and co- workers
Work independently and manage time efficientlyTravel requirements and frequency

Facilities Coordinator Resume Examples & Samples

Receiving, logging and processing fault calls and requests from Building users
Record keeping & Filing
Provide all necessary support to the Facilities Manager and rest of Facilities Management team when required
Deal with ad-hoc queries and action or pass to the appropriate person as necessary

Facilities Coordinator Resume Examples & Samples

Proficient using Microsoft Office
4 to 5 years experience in an administrative role in an office environment
Ability to handle people with tact and diplomacy
Ability to juggle multiple priorities
Initiative with good decision making skills
College Diploma/Certificate in Office Administration or related field
Previous experience as a Facilities Coordinator is an asset

Facilities Coordinator Resume Examples & Samples

Analyzes blueprints for effective use of facility space for furniture layouts and construction projects
Day to day space planning, change management, moves and other related activities
Knowledge of all aspects of diesel power generation and power distribution

Facilities Coordinator Resume Examples & Samples

Manages the MAC form process
Service Now Ticket Administrator; process all on boarding and move requests
Manage Room Tag space planning
Responsible for updating office floor plans using AutoCAD Creates and follows up on repairs work orders
Manage external Vendors - (Electricians, plumbers, Movers, Carpenters, Janitors)
Helps manage the Facilities SF requests
Monitors ergonomic requests and coordinates evaluations with external vendor
Performs basic facility maintenance
Manage lighting supplies inventory and recycling program
Manages flow of all incoming/outgoing samples to/from the warehouse
Manage HVAC physically and remotely (Temperature adjustments)
ERT (Emergency Response Team) member
High School Diploma required, Associate degree preferred
1-3 years of retail, customer service and warehouse environment
Working knowledge of Microsoft Office, AutoCAD
Working knowledge of work order management systems
Well-organized, high attention to detail, deadline-oriented
Professional demeanor and ability to interact at the executive level
High level of energy, enthusiasm and motivation to make the Company successful
Demonstrate teamwork ability
Physical Requirements: Ability to lift 25 lbs unassisted and 50 lbs with assistance of a hand truck
Ability to operate a pallet jack
Flexibility, must be available to work overtime hours and weekends as needed

Facilities Coordinator Resume Examples & Samples

Primary point of contact for facilities requests (office supplies and equipment, shipping & receiving, consumables, maintenance & repairs)
Schedules and coordinates vendor activities while following necessary guidelines to ensure access into/around building
Provides hands-on assistance to the Facilities Manager in the planning and management of local office expansion projects, moves and reconfigurations. Executes tasks independently and is able to make sound business decisions in the absence of a Manager when necessary
Regularly inspects facilities and may perform minor maintenance and repairs. Understands escalation paths and directs appropriate follow up to ensure repairs have been completed in a timely and satisfactory manner
Maintains positive facilities’ vendor relationships to ensure fair pricing and prompt service with strong acumen in inventory and budget management
Responds to and resolves employee requests promptly via the facilities ticketing system
Responsible for updating and maintaining space plans and drawings using Microsoft Visio or similar programs
Primary point of contact for administration of security access control system; may provide training of system to additional personnel; responsible for creating badges for new hires as well as updates/changes and removing access as necessary
Coordinate building signage and graphics installation as necessary
Compiles, processes and organizes documents, including drawings and specifications, contracts, receipts, and monthly reports as needed
Places copier and other equipment service calls; is comfortable trouble shooting issues when necessary
May coordinate interoffice shipping and package delivery schedules as necessary
Works with facilities team, shipping & receiving, IT, and administrative groups to assist in problem solving building related issues when necessary
3-5 years working in a facilities role is required
Experience in maintenance and repairs a strong plus
Detail Oriented with great organization skills
Proficient with MS Office and Google products
Move/Add/Change (MAC) experience
Collaborative, friendly and customer-centric work style
Bachelors degree strongly preferred

Facilities Coordinator Resume Examples & Samples

Responds to day-to-day facilities requests from staff at multiple office sites in a timely manner
Communicates maintenance issues to building landlords, following-up as needed to ensure problems are consistently addressed
Manages shipping and receiving process
Ensures organization and functionality of equipment and work areas
Maintains inventory of furniture and supplies at multiple office locations
Sets up furniture, equipment, and decorations for special events
Communicates expectations to vendors, including providing constructive feedback when necessary
Maintains and updates vendor contact information and documentation
Serves as point of contact and is first responder for security needs
Creates key cards for all new hires and manages temporary access cards for visitors
Plays a role as a member of the Safety Team
Assists with special projects as needed

Facilities Coordinator Resume Examples & Samples

4-5 years experience in Facility Support Role – specializing in the area of invoice and office organizational management
Associates degree or equivalent experience of 7 years in the facilities field with a focus on office management
Invoice processing and tracking
Concierge or meeting booking
BCP and Safety planning
Office Equipment lease management
Centerstone- Space management/move coordination
Clerical- support
Back up- Shipping, Mail and switchboard
Inventory control/order processing
Must exhibit honesty, integrity, and courtesy in all interactions
Able to negotiate “Win – Win” solutions
Proactively looks for ways to improve the work environment
Proficient in Microsoft Word and Excel
Must have knowledge or willing and able to learn Computerized Maintenance Management Software

Facilities Coordinator Resume Examples & Samples

Floor walks to ensure space is kept meticulously maintained, passing on maintenance needs to applicable parties
Greet our internal and external customers and observe what can be done to improve hospitality to our work environment
Stock all conference rooms with necessary supplies and assist with Mailroom responsibilities
Assist Day-Porter with day-to-day cleaning
Liaise with Bloomberg Global Customer Service, the Risk Management team, Infosys, and other Bloomberg partners as needed
Take the lead on all Front Desk issues such as, entering security badge requests, greeting all guests and coordinating coverage breaks
Perform the furniture and room set up for all Events (the day before when possible and attend after-hours Events when required
1 to 4 years' experience within the hospitality, corporate facilities, hotel or retail industries
Previous practice of exceptional customer service
Exhibit great presence, confidence, poise and patience

Facilities Coordinator Resume Examples & Samples

Answer phones and direct all incoming emergency maintenance calls promptly and efficiently
Responsible for calendar management, requiring interaction with management to coordinate campus events
Update team on financial accruals using various reporting methods
Assist with personnel tasks such as timecards, time off tracking, uniform reimbursements, and safety reward programs
Prioritize and manage multiple projects simultaneously
Update Group Standards and Processes
Intermediate to advanced computer skills – MS Office, PeopleSoft ePro
Highly organized and able to multi-task in a dynamic environment
Collaborative, team player attributes
Analytical and detail-oriented, with a focus on quality results

Facilities Coordinator Resume Examples & Samples

Responsible for managing Facilities ticket system, acting upon tickets and closing work order requests
Assist with execution of employee moves
Responsible for receiving shipments and furniture deliveries
Work with all departments in the company to support all company events. Stock first aid, mail, kitchen, shipping and office supplies as needed
Ability to perform skilled trade work, such as wall repair, painting and hanging artwork
Ability to break down, install and repair office furniture. Conduct periodic or routine inspections of the premise to determine repair work requirements
Works from blueprints, drawings or rough sketches. Responsible to pick-up all outbound USPS mail and FedEx packages and drop-off daily
Ensure facility is clutter free and organized
Keep conference rooms tidy and organized
LI-CD1

Facilities Coordinator Resume Examples & Samples

High School Degree
Six months to one year experience working in an office/facilities support position
Experience in a position that included re-stocking or assistance with deliveries is a plus
Experience with a volume of tasks/duties and ability to complete them in a timely manner with minimal guidance
Customer service experience and attitude
Strong organization and prioritization
Must be able to maintain a courteous and helpful attitude at all times
Microsoft Word, Excel, and Outlook computer a plus

Facilities Coordinator Resume Examples & Samples

Review and approve invoicing ensuring correct coding and work completion working with co-workers and management
Follow up on invoice payment queries
Set up new vendors for financial system
Create PA and PO for facility capital expenditures
Complete month end accruals – expense and capital working with co-workers and management
Maintain hard files for facility related documentation especially compliance and regulatory documents
Liaison for work order processing and assists Facility Field Coordinators as necessary
Handle work order requests related to office equipment (copiers etc.) and service issues (janitorial, landscapers etc.) and
Work independently and manage time efficiently
High school diploma or general education diploma (GED)

Facilities Coordinator Resume Examples & Samples

Executes basic break / fix tickets and supports / contacts vendors on case a by case basis
Diagnose HVAC issues
Ergonomic and install deployment
Perform mid-level building maintenance and maintain the overall look and condition of the premises
Assist with company moves
Fulfill general building and office maintenance requests from the internal helpdesk system (ordering and delivering furniture, assist with desk moves and rotations, installation of service award swords / shields, painting, AC adjustments, etc.)
POC for after-hours emergencies

Facilities Coordinator Resume Examples & Samples

Respond to boutique service requests in a professional manner. This will include the ability to properly evaluate priority level
Enter and follow up on Work Orders
Process vendor invoices, confirm completion and proper pricing
Ability to assume “on call” status
Enter equipment data and location info into work order management system
Maintain effective working relationships with our operations team and vendor partners
2 years of retail facilities maintenance experience; Familiarity or direct experience in some or all of the following areas: HVAC systems, electrical systems, plumbing, door and lock systems, fixture repair, fire alarm and sprinkler systems, flooring and general maintence including window and awning cleaning
Experience in directing repair contractors and analyzing options to determine the most cost effective solutions
Computer Skills: Excel, Word, Work Order Management Systems
Superior verbal and written communication skills

Facilities Coordinator Resume Examples & Samples

Work with all departments in the company to support all company events.Stock first aid, mail, kitchen, shipping and office supplies as needed
Ability to break down, install and repair office furniture.Conduct periodic or routine inspections of the premise to determine repair work requirements
Works from blueprints, drawings or rough sketches.Responsible to pick-up all outbound USPS mail and FedEx packages and drop-off daily
LI-SR1

Facilities Coordinator Resume Examples & Samples

Provide internal customer support for daily activities such as providing employees with necessary equipment and supplies, ensuring first aid kits and printer stations are fully stocked, provide ergonomic evaluations etc
Assist with the day-to-day operations and support company events, such as: setting up/breaking down of meeting and conference rooms and supporting inter-office moves
Break down and/or install modular office furniture; and may need to repair a chair and other small items
Perform periodic or special inspections of the premise to determine repair work needs
Work with vendors to order supplies and schedule repair services as necessary
Ship, receive, and deliver packages
Change coffee and beer kegs regularly
Ensure the facility is clutter free, organized and presentable at all times
Monitor work request software for work orders and respond as needed

Facilities Coordinator Resume Examples & Samples

Interfaces with Landlord/ Property Manager for satisfactory resolution of facility issues relating to maintenance, janitorial services, security systems, parking, moves adds and changes, infrastructure shutdowns, trouble calls, etc
Ensures Fiserv premises are maintained in a safe manner, performs routine fire inspections and drills in conjunction with building management and local FD, alarm and access procedures are properly carried out and audit security demands are satisfied. Assures compliance with all relevant occupancy and other statutory regulations, ADA, OSHA, building codes, etc
Supervises work performed by outsourced contractors, vendors, and service providers. Ensures all work is performed under proper Purchase Order process and if required, invoices are approved and properly coded and submitted to AP for payment. Formally receives and verifies delivery of all purchased goods
Orders, restocks and maintains supplies and inventory for break rooms, restrooms, copy paper, office products etc
Resolves all vending issues, stocking of coffee (and beverage) vending and ensures machines are properly stocked, cleaned, and functioning. Responds to AV trouble calls and ensure continued operation of AV equipment
Coordinates day-to-day local site activities to include: conferences and special event coordination, associate or office moves, additional staff and changes. Sets-up and takes-down conference room furniture for special functions
Practical knowledge of building mechanical and electrical systems; and experience with Microsoft Office Suite, Word, Excel, Outlook , project management experience working on office remodels (preferred)
Three year’s experience in building/property maintenance/management

Facilities Coordinator Resume Examples & Samples

Process and log tenant work authorization and tenant service requests on BIG. Monitor outstanding requests to ensure that work is completed
Monitor vendors performance that all SLA’s are compliant
Perform occupant interviews to assess service quality
Tenant satisfaction: Personally visit and call tenants to respond to complaints and concerns
Coordinate new tenant welcome package
Coordinate work with outside vendors, including but not limited to: furniture refinishing, glass repairs, carpet repairs and painting
Order materials for tenants including signage, directory board strips, keys, blinds, and access cards
Coordinate telephone procedures during emergency and crisis situations
Complete and distribute incident forms and insurance information to insurance carrier
Assist in coordinating building activities, such as tenant events. if applicable
Prepare work order reports as requested
Assist with completing annual operations and management audits
Assist with maintenance of all office equipment including copier, fax, printers, computers, and phones
Assist on all additional projects as requested
A minimum of two (2) years of work experience in an administrative, accounting, or tenant services capacity. Experience with data entry, basic reporting, filing, answering phones, scheduling, and communications is a must. Prior experience working in the property management, commercial real estate, or financial services industries preferred

Facilities Coordinator Resume Examples & Samples

Daily site inspections as per standard checklist
Reporting and follow up of all identified faults, breakdowns, breakages and repairs
Oversee contractors to ensure site is maintained as per client specifications
Stock take and ordering of kitchen supplies
Ensure that cleaning contractors keep to agreed scope
Assist with conference room maintenance
Be responsible for copiers and ordering of copy paper
Take monthly meter readings of copiers and report as required
Order office and reception supplies
Raise PO’s for Facilities related services
Assist with monthly budget forecasts and accruals for the site
Enter all invoices from all sites onto spreadsheet for recording purposes
Complete monthly audit of seating availability and occupancy and report as per the current process
Assign seating and clearing of desks on employee termination
Assign access for and manage supplies of site building/lift passes
Assign and manage New Hire badges as required
Have a full understanding of all Reception processes
Relieve Receptionist for morning, afternoon and hourly lunch breaks daily
Cover reception and provide training for temporary Receptionists when Receptionist is on leave
Look for area of improvement relating to reception processes, implement changes and provide training as required
Various duties as they arise as directed by Senior Operations Manager
Pursue personal development of skills and knowledge necessary for the effective performance of the Facilities Coordinator role
Understand the structure of the client business
Establish and maintain excellent relationships with peers, contractors and senior members of staff

Facilities Coordinator Resume Examples & Samples

Support the development and implementation of all Engineering specific and general internal controls, general policies & procedures for all Engineering activities
Assist with client invoice creation, inquiries, materials reconciliation, tracking and problem resolution. Also participate in the documentation and improvement of client invoicing processes, with integration to existing corporate functions
Assist Senior Management in creating PowerPoint presentations, Excel spreadsheets and organizing meetings
Support Engineering invoice calculation module via interfacing with third-party providers; Business Integration Group (BIG) and Abukai (Expense Management System)
Support all Engineering specific A/P, A/R, Payroll and Administrative processes and functions
Responsible for acquiring, distributing and tracking hardware/software, uniforms, tools, new hire documentation, fuel and maintenance cards, and materials purchasing processes (tracking and invoicing to clients), with integration to existing corporate functions
Assist in the supporting the Engineering infrastructure functions, monitoring and reporting of operational performance
Compliance monitoring of all Engineering related activities (vehicle usage, fuel consumption, engineering productivity, cell phone usage, purchasing card usage, client billing processes, etc.)
Ability to coordinate and administer multiple daily tasks
Bachelor degree required. Finance/Accounting concentration is preferable, but not required
2+ years’ experience in providing AP, AR and administrative support in a fast paced environment
Excellent “people skills” for client facing duties
Intermediate to advanced MS Excel skills desired, Word and PowerPoint proficiency
Knowledge of Facilities Management and Computerized Maintenance Management Systems (CMMS) is a plus

Facilities Coordinator Resume Examples & Samples

Administration and management of the site CMMS system, including working with vendor to ensure updates and licenses are current
Scope and plan work orders. Arrange for materials and prepare work packages that include all information required to perform the work effectively
Coordinate with Operations in scheduling of Preventive and other planned maintenance activities as required
Develop and plan weekly maintenance work assignments, including preventive and planned maintenance, project and corrective work orders
Prepare preventive maintenance routines and ensure they are reviewed and modified regularly
Update equipment history based on feedback from technicians
Provide reports as required by internal and external customers
Conduct weekly, monthly, and annual parts inventory
Order, receive, and stock spare parts
Schedule and manage outside vendor maintenance
Source new vendors for services and parts for cost savings opportunities
Attend meetings as necessary
A minimum of 1 year experience in inventory control/maintenance planning
Strong computer skills including knowledge of MS Office or other similar systems
Knowledge of inventory management systems
Strong communication skills: oral, written and interpersonal
3+ years’ experience in production planning or maintenance scheduling including experience with Computerized Maintenance Management Systems (Maximo, MP2, Maintenance Connection, SAP)
Strong experience with Excel (pivot tables, macros, charting)
SQL – capability of writing queries to create reports
Some minor Project Management experience
Maintenance experience in some production industry

Facilities Coordinator Resume Examples & Samples

Bachelor’s degree or equivalent experience, with an emphasis in business, engineering, facilities or construction management
Minimum 1 year experience in related field
Ability to read and understand contracts
Solid computer skills (Microsoft Office) and solid general administrative skills (contract administration, financial forecasting, spreadsheets)
Ability to interact with Senior Management on a limited basis
Fundamental understanding of accounting and finance
Good knowledge of written and spoken English
Willingness to work on three months contract basis

Facilities Coordinator Resume Examples & Samples

Establish effective communication with business stakeholders, employees and vendors to ensure high level employee satisfaction and best service delivery
Manage office facilities, its operations staff, vendors and service contractors to deliver the expected service levels within budget
Manage soft services, hard services activities, churn works and move management
Assist the Facilities Manager in space management of the office, staff headcount updates and allocation of space/seats for users
Assist the Facility Manager in the preparation of and management to annual opex budget and monthly tracking of purchase orders and invoices
Prepare Monthly reports and Quarterly Business Report
Coordinate with HR & various departments on office events and employee transfers/visits to Facebook
Reviews operations check lists/log sheets on a regular basis to ensure smooth operations
Assist with RFP processes including vendor selection, contracting and on-boarding
Ensure compliance with statutory and service level agreements per contract
Assist with business continuity and emergency preparedness planning
Ensures that team members/ vendors meet all safety guidelines/ requirements

Facilities Coordinator Resume Examples & Samples

Coordinates the relocation of employees to new offices and the movement of desks and computers between offices
Organizes and maintains storage area
Consolidates accounting expenses. Tracks all expenditures, verifies receipts and payments
Clean and maintain a safe Fitness Center and Showers area
Replenish pantry supplies daily
Ship/Receive all freight and postal packages and distribute to mailrooms throughout building daily

Facilities Coordinator Resume Examples & Samples

Ensures the logistics of all items related to facilities operations, and maintenance, are consistently coordinated in a timely, efficient, and seamless manner
Supports the effective negotiation of contracts
Develops and maintains an administrative overview of all facility operations
Promotes high level of satisfaction among tenants by promptly responding to service requirements, to promote the highest level of customer satisfaction possible
Effectively manages vendor and landlord relationships
Initiate Purchase Requisitions when ordering materials or service calls, confirming quotes or proposals for projects
Create Purchase Orders in Yardi (software program) and keep track of them to confirm that they are processed, and have been invoiced correctly
Assist with input of annual financial budget data into spreadsheet
Assist with preparations for building events, vendor showcase and/or special events
Type, format and produce documents such as contract proposals, presentations, correspondence, and standard reports
Assign, manage, close and track open work order requests. Run reports weekly from call center and make sure priority levels are met to ensure that SLA ratings are met. Provide report summary to appropriate parties
Provide W-9 and insurance requirements to new vendors
Request W-9 and insurance from new vendors for set-up in database
Support the administrative functions for Fusion and BIG databases
Maintain all property management, building and vendor files
Update building files, not limited to emergency contacts, inspections, permits
Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal group
Requires general knowledge of financial terms and principles. Ability to calculate figures and percentages
Intermediate skills with Microsoft Office Suite, Outlook Express, PowerPoint, Excel
Decisions made with general understanding of procedures and company policies to achieve set results and deadlines

Facilities Coordinator Resume Examples & Samples

Responsible for coordinating security and facilities with building and FOX resources
Review supply requisitions to maintain inventory levels
Coordinate office and facility moves
Process all deliveries
Manage office space work orders, inventory tracking and supply orders
Responsible for all correspondence related to moves, including emails, forms and creating work tickets
Coordinates delivery and collection of all boxes, trash bins and confidential shred bins as needed
Welcome incoming visitors
Liaison for vendors
Assign, monitor and process invoices to ensure proper routing and to ensure that all facilities related invoices are processed in a timely manner

Facilities Coordinator Resume Examples & Samples

Assist management in financial forecasting and reporting to include expense reports, annual budget, invoice reconciliation and expense allocation
Maintains overall responsibility for security functions including programming and monitoring of security card access system for employees and tenants. Review and evaluate security logs and card access report to ensure security compliance. Troubleshoot system problems associated with interior and exterior doors and card access. Supervises some of the out sourced functions, such as, but not limited to, janitorial and landscape maintenance
Supervise facility administrative and external maintenance staff and monitors effectiveness of response times of maintenance staff
Oversee programming and maintenance of systems for Quality Control Program (TQM), project management (including cost base/ROI analysis & proposals), research development (i.e. new products and processes), and web page development and maintenance. Will oversee functions related to on-site programs such as Carpool, Fitness Center, FTT systems, and Food Services
Provide administrative support for all divisions of General Services including coordination and implementations of Facilities Delegate Program and well as maintenance of General Liability Agreements with external vendors
2 years of experience in related field
Ability to read, write and understand contracts
Knowledge in IFMA, BOMA
Solid understanding of Finance and Accounting practices
Solid computer skills
Solid general administrative skills (contract administration, financial forecasting, spreadsheets)
Supervises the work of vendors
Minimal travel to various locations

Facilities Coordinator Resume Examples & Samples

Knowledge of clerical practices and procedures
Knowledge of human resources management practices and procedures
Knowledge of business and management principles
Proficiency in Microsoft office products

Facilities Coordinator Resume Examples & Samples

Maintains positive working relationships with landlord and/or property management and external service vendors. Maintains knowledge of building management's policies and procedures manual
Initiates regular contact with department admins to understand needs and takes action to resolve issues that may arise
Oversees building vendors, including janitorial and maintenance staff
Provides technical assistance with audio visual presentations and ensures maintenance and calibration of such systems occurs
Manages Service Now Action Requests (AR’s) for service, repairs & maintenance, determining the nature of the problem(s) and either completing the request or recommending appropriate solutions to customers in a timely manner. Coordinates work with outside vendors to complete requests as needed, and at the direction of manager
Performs ongoing facilities maintenance inspections of public and common areas by conducting "walk-throughs" of site to ensure compliance with local health and safety regulations. Model company safety policies and participates in Emergency Response Team efforts
Participates in facility programs covering disaster preparedness and recovery
Monitors employee and visitor flow in and out of building(s). Ensures that unauthorized individuals are not granted access to the buildings. Ensures that employees are using proper access badges. Alerts Facilities, Building and Security staff of any disturbances or potentially dangerous situations. May be trained on alarm systems and provide first level response
Maintains professional appearance of building lobby, reception area, customer briefing center and foodservice area. Ensures Green Cleaning program through vendor relationship
Performs set-ups and tear-downs of multi-purpose, conference, and training rooms as directed by manager
Maintains current knowledge base of Company products and information by reading Company news, announcements, and product brochures

Facilities Coordinator Resume Examples & Samples

Directs customers to the appropriate tool, resource or staff member for resolution of issues including engineering, maintenance, cleaning, mechanical and vendors
Advises customers on building policies and procedures
Key on-site support staff for customer relations. Must diligently support and maintain good working relationships with internal customers and vendors
Assists with the coordination of events
Responsible for preparing vendor service contracts and amendments for signature and for assisting in RFP process and/or obtaining vendor bids for special work and/or services
Responsible for obtaining and filing vendor insurance certificates, maintaining contact lists and other records and files. Updates Fusion and other share point sites
Performs A/P functions such as coding and approval of invoices for processing. Uploads utility invoices to third party website
Performs data entry into client’s procurement system, to produce purchase request forms, purchase requisitions, new vendor set ups including W-9 forms
Assists with general administrative tasks as assigned including filing, answering phones, distribution of mail, and written correspondence to vendors, ordering supplies, computer and data entry work, preparing spreadsheets and reports, greeting visitors and customers, and entering work requests into work management system
Other assigned duties may include coordination of fire safety meetings and drills, updating and maintaining emergency manuals, maintaining training records, and retention of forms and certificates
Work experience in an administrative, accounting, or tenant services capacity is a plus
Experience with data entry, basic reporting, filing, answering phones, scheduling, and communications is a must
Prior experience working in the property management, commercial real estate, or financial services industries preferred
Understanding of general accounting and financing is a plus. Experience with Oracle Fusion or YARDI is a plus. Working knowledge of account payables, receivables, budgets, and expenditure control is also desired

Facilities Coordinator Resume Examples & Samples

Facilitate/coordinate all Preventive Maintenance functions for both locations
Must be able to use a computer to order supplies through Ariba system.{and communicate effectively through Microsoft Outlook email}
Responsible for coordinating parking lot maintenance and landscaping
Ensure both locations lighting standards are maintained
Basic Electrical troubleshooting ability Single and Three Phase applications

Facilities Coordinator Resume Examples & Samples

Partner with manager to coordinate specific Business Unit move requests as detailed by Tririga work orders or by direct request and interaction with requestor
Provide coordination responsibility for specific BU locations as directed by management including regular hands-on interaction and scheduled location site walks to showcase a visible presence as a Support Service provider
Actively engage with manager in the ergonomic sit/stand float table initiative specifically responsible for initial evaluation with requestor, proposal from vendor, approvals, tracking and coordination of installation of furniture interacting with move service teams
Communicate consistently and regularly with specific assigned BU locations to stay current with their move planning, furniture, and tenant service needs; advise manager and support service teams of upcoming changes and/or requests
Develop with manager applicable cost estimates for project work requests including protocol for walking jobs with team and requestors
Represent overall FS&S team in a professional manner in all interaction with BU requestors as you learn and determine their specific needs
Work effectively in a team environment maintaining a self-directed and resourceful approach to accomplishing responsibilities and assignments, manage “up” to keep the lines of communication open and transparent
Work effectively with your move coordinator peers to mimic and follow the established processes and protocols maintaining use of established standards at all times unless specifically called out for exception
Proactively approach the defined scheduling process to adhere to consistent practice; provide insight and strategic thinking to recommend enhancements
Proactively approach moves defining detail such as scheduling, documentation, cost estimates, approvals, furniture standards and clearances for defined building logistics and guidelines especially around after hour access, elevator usage, and parking within the space and on the loading dock areas
Coordinate and complete pre and post move functions as outlined in the established process guidelines noting all detail and specifics for use with post mortem discussions and cost analysis review
Utilize current defined and approved move service templates and forms to expedite actual moves and to track specifics for reporting purposes; engage with management and peers to recommend enhancements or edits when appropriate
Develop and nurture a working relationship with the Move Service teams in Burbank (union) and Glendale (non-union) locations to provide strong partnership during moves and hand-offs
Develop rapport and relationship with key integral groups to assist with move logistics such as Security, DTSS, Xerox, CompuCom, Pinnacle, and HP as well as with individual BU facility teams and FS&S internal contacts
Partner with manager in the process for tracking of furniture using existing Windfall inventory technology; become familiar with furniture warehouse operation and team
Elevate to manager in timely manner any risks, issues, or concerns that may impact financial results or vendor relationships and propose methods of resolution
Document and track all feedback from moves, both positive and negative, for discussion with management and team
Participate in all other duties that may be assigned
Prior experience on small and large scale relocations or moves in a campus setting
Proven customer service affinity; strong interpersonal skills to assure successful interaction with peers, colleagues, internal departments and external vendors
Ability to handle detail and complexity using proactive problem-solving skills
Proven judgment and patience in challenging situations
Proven ability to multi-task and prioritize effectively in a fast-paced environment
Proven ability to remain flexible and embrace change
Proficient in Microsoft Outlook, Word, Excel
Experience with SAP, Tririga, and Auto CADD a plus

Facilities Coordinator Resume Examples & Samples

Walking, sitting and standing
Exposure to various weather conditions
Able to lift 25 lbs
Computer knowledge including Microsoft Office and current mobile technology and devices
Broad base knowledge of facilities, furniture and ancillary services, such as security and office services
High school graduate
Minimum 3 years facilities related experience; commercial multi-building campus setting preferred
Department (+/- 20 staff) support role experience recommended
Multiple manager support role experience recommended
Work ticketing system experience desired, but not required

Facilities Coordinator Resume Examples & Samples

Provide support of Conference Center performing room setups and breakdowns, coordinating activity with CS and AV teams and monitoring EMS in absence of Senior Facilities Planner
Coordinate preventative maintenance for UPS in Boston office and supervises work when vendor is on site. (When system needs to be put in bypass this work must occur after hours.)
Assist with regular facilities walk-throughs, identifying maintenance tasks and helping fulfill those tasks
Coordinate Service calls for minor office equipment: dictation equipment, typewriters, shredders, etc
Bachelor’s Degree or three years of equivalent experience
Good understanding and ability to use computer applications such as Microsoft Word and Excel, Adobe Pro and CAFM systems
Good understanding of the operating characteristics of minor operating equipment
Ability to identify and analyze issues and problems in operations using both qualitative and quantitative sources and recommend solutions
Ability to organize and prioritize numerous tasks and projects and complete them under time constraints
Ability to follow up and follow through
Ability to work both independently or under specific direction
Ability to work effectively in a multi-office environment
Interpersonal and customer service skills necessary to communicate professionally in person, by email and telephone with a diverse group of attorneys, staff and vendors to provide information with courtesy and tact
Willingness to learn and adapt to new systems and procedures
Ability to maintain strict confidentiality of the firm's internal and personnel affairs
Must be flexible and able to work under tight deadlines, handle multiple tasks, and respond quickly to changing priorities

Facilities Coordinator Resume Examples & Samples

Efficiently process incoming, outgoing and interoffice mail, using both manual and automated methods, at minimum, four times daily, including
Sorting incoming mail, opening envelopes by hand or machine, and dealing with parcels
Processing outgoing mail, including accurately weighing mail and parcels, and affixing postage either by hand or with a meter
Special services, including processing all incoming and outgoing envelopes and packages from services such as United Parcel Service and Federal Express, and any overnight deliveries
Preparing volume mailings such as invoices or newsletters, folding items and inserting them into envelopes, or operating automated equipment
Schedule, review and perform facilities maintenance, including
Scheduling preventative maintenance, responding to urgent maintenance calls and participating in the creation of emergency preparedness plans
Coordinating and participating in the planning and management of small facilities repair and maintenance projects, assisting with large projects as requested or required
Managing furniture inventory to include new purchases and maintenance and repair of existing furniture
Stocking all office supplies, copier supplies, printer supplies, kitchen supplies and maintaining office equipment and machinery
Serve as back-up for the Front Desk Receptionist by answering phones, routing faxes, meeting and greeting visitors
Prepare locations, such as the conference rooms, for meetings and events by moving furniture, cleaning and special set-up requests
Perform general office assistant projects on a daily basis by making copies, mass mailing projects, and various office projects, as needed
Other duties and projects as assigned
Self-motivated with the demonstrated ability to complete tasks independently with or without instruction
Ability to take initiative on special projects with or without instruction
Must be able to safely use a ladder and other maintenance-related tools
Must be able to read and write proficiently in English
Must be able to lift and move objects over forty (40) lbs
Must be able to operate standard office and mailroom equipment, including: postage machinery, scanners, copiers, fax machines and computers
Highly organized with string attention to detail, with wxperinece maintaining accurate inventory records
Adept at multi-tasking and prioritizing in a fast-paced environment
Proficient using MS Office programs, including Word and Excel
Minimum one (1) year experience in mailroom environment
Minimum one (1) year experience in a clerical or administrative role
Minimum one (1) year experience in facilities maintenance

Facilities Coordinator Resume Examples & Samples

Coordinate all aspects of facility maintenance including HVAC, EMS, electrical, plumbing, carpentry as well as the interior and exterior appearance of all assigned facilities
Inspect buildings and grounds on a regular basis
Perform maintenance and repairs of building and grounds
Perform or coordinate preventive maintenance for equipment
Maintain records to track maintenance and repairs
Analyze blueprints for effective use of facility space for furniture layouts and construction projects
Move office furniture as needed
Provide services associated with facility preparedness for special events
Assist in coordination of issuance of keys to buildings and furniture
Maintain inventory of furniture, fixtures and equipment
Organize and maintain storage area
Assist Facility Manager in development and evaluation of plans for projects to be carried out by vendors; coordinate and monitor performance of vendors performing building related services
Identify recurring problems with work processes, policies, or procedures; contribute ideas on ways to resolve problems to better services the customer and/or improve productivity
Tracks all expenditures, verifies receipts and payments; reconciles invoices and handles payment of some departmental expenses through PCard
Ensures the maintenance of and continued operation of mechanical systems such as HVAC systems, boiler, fans, generators, electrical switch gear, and UPS systems
Plans and executes changes to facilities to include furniture installation, office rearrangements, electrical additions, and other changes based on business needs such as changes in staffing levels
Handles any facilities emergencies that arise. Performs or coordinates preventive maintenance for equipment
Maintains records to track maintenance and repairs

Facilities Coordinator Resume Examples & Samples

Strong customer service and consultative communication skills
Sound organizational skills
Fundamental and strategic understanding of workplace, hospitality, meeting and hoteling services. Confident in making recommendations to Area Management

Facilities Coordinator Resume Examples & Samples

Directly support the Regional Facility Manager with on-going facility and team related responsibilities, including, but not limited to: Assist with budgetary requests, analysis and reporting
Work with team members to identify and respond to any financial or budgeting related issues
Helps support facility specific cost savings targets to contribute to the account achieving significant savings
Supports requests associated with Jones Lang LaSalle Management, Operations and Financial audits Assist Regional Facility Manager with tactical planning for the regional facilities team’s goals and objectives
Provides support for guests, visitors and employees at client locations
Assists with receiving and dispatching of work requests to technical staff, vendors or other services providers
Resolves problems associated with all building services including: janitorial, food service, coffee services, parking, vending, badging, conference rooms, cubes as well as interior and exterior furnishings, fixtures and equipment
Provides facility specific assistance to the project management team as needed or requested
Acts as an interface with client, visitors and guests. Acts collaboratively to solve problems and resolve spontaneous and unique situations with professionalism and service orientation. Ensures delivery of committed services and overall satisfaction with Jones Lang LaSalle performance. Demonstrate leadership, responsiveness and creativity in finding solutions for service delivery
Reads and understands the applicable Service Level Agreements, helps achieve the Key Performance Indicators and scores favorably on the client satisfaction surveys
Provides direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption, as needed

Facilities Coordinator Resume Examples & Samples

Assist Facility Management Team with tactical planning for the team’s goals and objectives
Provide general overall facility management services including continuous monitoring of office/facility
Act as an interface with client, visitors and guests
Ensure appropriate follow up with customers
Properly and effectively administer and maintain all security systems
Assist with budgetary requests, analysis and reporting
Associates degree in facilities management, building, business or other related field
2+ years’ experience with Facility or Property Administration
Ability to maintain professionalism at all times under stressful situations
Ability to plan and manage work under time constraints
Ability to multitask and work without direct supervision
Must be proficient at Excel Spreadsheets and have capability of customizing administrative reports

Facilities Coordinator Resume Examples & Samples

Supports requests associated with Jones Lang LaSalle Management, Operations and Financial audits
Acts as a interface with client, visitors and guests
Acts collaboratively to solve problems and resolve spontaneous and unique situations with professionalism and service orientation. E
Nsures delivery of committed services and overall satisfaction with Jones Lang LaSalle performance

Facilities Coordinator Resume Examples & Samples

Work with Site Lead (Operations Manager or FM) to provide administrative support, including accomplishment of contract reports, while also overseeing the delivery through third-party suppliers of soft (cafeteria, mail, cleaning, grounds, etc.), and hard (mechanical, electrical, plumbing, etc.) facilities services
Ensure client satisfaction with delivery of services and provide a supporting in monitoring and increasing customer satisfaction
Interface with occupants of selected properties
Assist in the development and implementation of the annual management plan; accomplish key performance indicators as identified by the Site Lead
Collect data to provide the appropriate monthly/quarterly/annual reporting appropriate for the client
Assist in monthly/quarterly report analysis on all performance reports
Manage the maintenance of existing contracts
Source local services and goods needed to perform day to day operations through 3rd party suppliers. This includes providing support to writing the contract, obtaining necessary vendor set up forms and reviewing certificate of insurance for compliance
Associate’s degree or equivalent work experience in Facilities Management or property management

Facilities Coordinator Resume Examples & Samples

Provide information and direction to vendors, facilities staff and other service providers as required to ensure excellent coordination and execution of work, with minimal disruption
Assist in the procurement of vendors and services as required
Resolves problems associated with all building services including: janitorial, food service, coffee services, parking, vending, badging, and conference rooms,
Provides direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption
Ability to work independently with little supervision and effectively deal with stressful situations, Self-motivated, confident, energetic and flexible
Proficient in MS Office, Outlook, and possess strong written, verbal and people skills
Strong organizational skills and collaborative style needed
High school education or undergraduate degree preferred
Facility Coordination experience preferred

Facilities Coordinator Resume Examples & Samples

Support the Regions initiatives, facilities management programs and assist with coordination and reporting as necessary
Support the annual budgeting process, research invoicing and financial issues
Create and maintain correspondence
Maintain files
Maintain and update Master Contact List
Track and monitor deliverables
Distribute reports as necessary
Monitor FCI assignments (open assessments & error validations)
Monitor EAP/ERP Compliance Reports
Maintain Manager site assignments
Monitor released Projects and provide Project Managers with FM contacts
Monitor ADA investigations and corrections
Review leases as directed for action dates and responsibilities
Monitor new site opening dates and action items
Support Soft Services
Support Ally Program functions

Facilities Coordinator Resume Examples & Samples

General administrative support including but not limited to new hire onboarding, offboarding, mail receiving/distribution, file management, managing laptops/phones/radios, sharepoint administration, employee badging, supplies
Provides facility specific assistance to the operations team as needed or requested
Provides support for guests and employees at client locations
Supports quality assurance programs and issue resolution associated with facility related services including: janitorial, landscaping, pest control, badging, building services, etc
Coordinates special events and meetings in support of client or Jones Lang LaSalle
Acts as an interface with client, visitors and guests
Acts collaboratively to solve problems and resolve spontaneous and unique situations with professionalism and service orientation
Supports facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption, as needed
Provide on-site vendor coordination as required

Facilities Coordinator Resume Examples & Samples

Demonstrate confidence, professionalism, responsiveness and exceptional customer service skills
Use good business judgment when responding to the needs of clients, both internal and external
Communicate professionally, in a clear and concise manner and display a professional appearance
Conduct routine facility inspections to determine areas for service
Submit facility work orders to the proper provider as directed on a timely basis
Track progress of work orders submitted to monitor status. Report open issues to Facility Management team
Coordinate building service requests with service providers; confirm proper insurance is in place, provide access, and monitor the repairs
Assist occupants in scheduling conference rooms and A/V equipment using the online conference management system or other reservation system
Provide conference room support to include room set-up, technology support including AV, catering orders, supplies and clean up
Participate in various employee onboarding requirements including the preparation of employee name signage, assign access cards, assigning phone extensions, emergency procedure documents, information packets, etc
Monitor condition of office equipment including but not limited to MFD’s, postage machine, AV, kitchen appliances
Inventory, order and stock kitchen and office supplies
Assist with relocation services, office projects preparation and clean up, and occupancy tracking
Process and file office invoices for approval. Coordinate with vendors to correct discrepancies and ensure timely payment of AP
Helps support facility specific cost savings targets to contribute to the account achieving savings
Coordinate compliance documents for office vendors, contracts, access rights and equipment inventories
Provide updates applicable to content on office Connect page
Ensure the delivery of inbound and outbound mail, express packages, and messenger orders
Assist Facility Management team with tactical planning for the regional facilities team’s goals and objectives

Facilities Coordinator Resume Examples & Samples

Provides reception support for guests, visitors and employees for EA Austin
Coordinates special events in support of EA Austin
Assists employees with badge or access requests, market cards, and transportation requests
Welcomes candidates for HR to ensure a professional and seamless introduction to EA
Acts as the point of contact for VIP visitors and guests
Provides support for meetings and conference room reservations as necessary
Provides support for venue and campus amenity reservations as necessary
Inspects interior and exterior spaces regularly as directed to ensure all lights, floors, doors, furniture, plants and other wall and floor treatments are in good repair. Enters corrective work orders as necessary to ensure deficient areas are repaired
Ensures office is lights on and ready to go by 8am
Orders and restocks lobby supplies, office supplies, parts, candy, etc
May be asked to support or perform other activities including switchboard, helpdesk, or receiving, as necessary
Assists Facilities with meeting sets and teardowns
Acts as primary back-up for store

Facilities Coordinator Resume Examples & Samples

Read and understand the applicable Service Level Agreements, helps achieve the Key Performance Indicators and scores favorably on the client satisfaction surveys
Minimum of five years industry experience required in a corporate environment or as a third party service provider
Proficient in MS Office with a heavy emphasis in Excel and Power Point, and possess strong written, verbal and people skills
Ability to quickly learn how to use Company required software that may be required

Facilities Coordinator Resume Examples & Samples

Remain knowledgeable regarding all operational aspects of building systems including electrical, HVAC, air handling units, roof top units, plumbing, dock doors and levelers, mechanical, process controls, power transmissions, pumps, valves, pneumatic controls, and hydraulic devices
Maintain on-going communication with contractors, client, and team
Request, review, and submit work orders, bids, and proposals from vendors
Monitor and assess vendor performance
Manage complex work orders such as environmental issues and disaster recovery
Schedule and document maintenance and repairs on building equipment
Engage and develop effective working relationships with high profile clients and/or new clients
Perform tasks with minimal supervision
Provide full administrative support, including phone support, typing, reports, filing and distribution of correspondence
Schedule and coordinate meetings/special events as requested
Ensure office is stocked with office supplies and other required items to maintain the office
Ensure prompt and accurate completion of contract and certificates of insurance information in contract administration software
Monitor and maintain the facility maintenance work order system and prepare monthly reports for facility manager on status of occupants work orders
Oversee the maintenance of the work order and purchase order systems
Assemble monthly report summary of service contracts and certificates of insurance
Promote and foster positive relationships with occupants and owners and track service calls as required
Assist with monthly and quarterly management reports as well as annual budget preparation
Process management and maintenance staff hours, occupants bill back invoices through accounting, expense reports, monthly meter readings of properties, and check requests for review and approval
Participate in the performance oversight of all service contractors who perform contract services
Prepare portions of the monthly financial and operational reports and/or annual budget
May directly and/or indirectly supervise individuals, building staff, and other vendors relied upon to manage the building(s)

Facilities Coordinator Resume Examples & Samples

Assists team in maintaining account CMMS database updates and reporting
Assist Facility Manager with tactical planning for the facilities team’s goals and objectives
Resolves problems associated with all building services including plumbing, electrical, HVAC and Coordinates special events in support of client or Jones Lang LaSalle
Acts collaboratively to solve problems and resolve spontaneous and unique situations with professionalism and service orientation. Ensures delivery of committed services and overall satisfaction with Jones Lang LaSalle performance. Demonstrate leadership, responsiveness and creativity in finding solutions for service delivery

Facilities Coordinator Resume Examples & Samples

Acts as the first point of contact for service calls, requests and issues. Directs requests to the appropriate staff or contract service for resolution including engineering, maintenance, cleaning, mechanical and vendors. Is responsible for issuing and obtaining approvals for tenant work order requests
Processes invoices, time sheets, etc. by verifying accuracy of documentation and balances, compiling data and preparing appropriate forms and reports
Enters various data into appropriate database system to complete or update spreadsheet information
Responsible for preparing vendor service contracts, and obtaining vendor bids for special work and/or services
Does coding and processing of invoices, data entry into YARDI accounting system, preparing sundry billings, producing purchase orders for contract materials and services, and requesting W-9 forms from new vendors in order to set them up in accounting system
Assists with general administrative tasks as assigned including filing, answering phones, distribution of mail, written correspondence especially to tenants, ordering supplies, computer and data entry work, preparing spreadsheets and reports, and logging and dispatching tenant service calls
A minimum of two (4) years of work experience in an administrative, accounting, or tenant services capacity. Experience with data entry, basic reporting, filing, answering phones, scheduling, and communications is a must. Prior experience working in the property management, commercial real estate, or financial services industries preferred

Facilities Coordinator Resume Examples & Samples

Coordinate special events in support of client or Jones Lang LaSalle
Ensure appropriate follow up with customers, client or Jones Lang LaSalle
Seek to continuously improve processes, systems and overall client satisfaction
Minimum of 2 years’ industry experience required in a corporate environment or as a third party service provider
Willingly performs other miscellaneous duties as assigned
Demonstrated intermediate to advanced written and verbal communications skills
High school graduate or state equivalent required. Facility management/service background and experience required

Facilities Coordinator Resume Examples & Samples

Assist with budgetary requests, variance analysis and reporting
Act as a liaison to JLL finance team and other account team members
Strive to achieve facility related cost savings targets
Support requests associated with JLL Management, Operations and Financial audits
Assist the Facility Manager with tactical planning for the team’s goals and objectives
Advocate for the client to resolve problems associated with all building services including: janitorial, food service, coffee services, parking, vending, badging, conference rooms, workspaces, fixtures and equipment. Where applicable, partner with the client’s national service teams
Provide assistance to the project management team
Act as an interface with client, visitors and guests. Act collaboratively to solve problems and resolve spontaneous and unique situations with professionalism and service orientation
Ensure delivery of committed services and overall satisfaction with JLL performance
Read and understand the applicable Service Level Agreements, help achieve the Key Performance Indicators and score favorably on the client satisfaction surveys
Work closely with facilities staff and service providers to ensure proficient coordination and execution of work, with minimal disruption
Proficient in MS Office (previous SharePoint experience preferred)
Strong written, verbal and people skills
Strong organizational skills and ability to collaborate

Facilities Coordinator Resume Examples & Samples

Support facilities maintenance and management for retail store locations; ongoing to include international
Communicate with cross functional teams within the brands to include store design and IT
Maintain design library, record of store plans, fixture inventory
Meet critical deadlines in a fast pace retail market
Minimum 2 years experience in a retail industry; construction, facilities, a&d environment a plus
Strong analytical, planning organizational and problem solving skills
Ability to drive cross-functional partnerships and prioritize projects

Facilities Coordinator Resume Examples & Samples

Directs contractors and vendors for work orders that support the facility
Help support facility specific cost savings targets to contribute to the account achieving significant savings
Support requests associated with Jones Lang LaSalle Management, Operations and Financial audits
Assist Regional Facility Manager with tactical planning for the regional account team’s goals and objectives
Provide support for guests, visitors and employees at client locations
Receive and dispatch work requests to vendors or other services providers
Assist site team in resolving problems associated with all building services including: janitorial, food service, coffee services, parking, vending, badging, cubes as well as interior and exterior furnishings, fixtures and equipment
Assist management and staff with operational reporting, budgeting, financial systems, purchasing as necessary
Act as an interface with client. Act collaboratively to solve problems and resolve spontaneous and unique situations with professionalism and service orientation. Ensure delivery of committed services and overall satisfaction with Jones Lang LaSalle performance. Demonstrate leadership, responsiveness and creativity in finding solutions for service delivery
Read and understands the applicable Service Level Agreements, helps achieve the Key Performance Indicators and scores favorably on the client satisfaction surveys
Experience with basic utility maintenance a plus
Understands and possess a working knowledge of building operations. I.e. HVAC, plumbing, landscaping, snow removal, janitorial services, security etc
Basic financial experience, i.e. purchase orders, goods receipts etc., a plus
High school education or undergraduate degree preferred. Technical background in basic facility trades a plus

Facilities Coordinator Resume Examples & Samples

Work with all departments in the company to support all company events
Stock first aid, mail, kitchen, shipping and office supplies as needed
LI-AP1

Facilities Coordinator Resume Examples & Samples

Assist Facility Manager with tactical planning for the regional facilities team’s goals and objectives
Resolve concerns associated with all building services including, but not limited to: janitorial, food service, coffee services, parking, vending, ergonomics, and conference room reservations
Provides facility specific assistance to the project management team as needed
Acts as an interface with client, visitors and guests. Acts collaboratively to solve problems and resolve spontaneous and unique situations with professionalism and service orientation
Ensures delivery of committed services and overall satisfaction with Jones Lang LaSalle performance. Demonstrate leadership, responsiveness and creativity in finding solutions for service delivery
Provides direction/information to facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption, as needed
Proficient in MS Office, possess strong written, verbal and people skills
Communicate professionally in a clear and concise manner (verbal and written)
Demonstrate highest professional standards of behavior and follow the JLL Code of Ethics Policy
High School

Facilities Coordinator Resume Examples & Samples

Assists facility manager in resolving problems associated with all building services including: mechanical, electrical, and plumbing systems, janitorial, offices, furniture, exterior grounds, fixtures, and equipment
Manages the work order system, including receiving and dispatching of work requests to technical staff, vendors or other services providers
Coordinates the preventative maintenance program for the site, with the assistance of the facility manager
Assists with budgetary requests, analysis and reporting. Work with team members to identify and respond to any financial or budgeting related issues
Ensures delivery of committed services and overall satisfaction with JLL’s performance
Acts as a liaison to JLL account team members

Facilities Coordinator Resume Examples & Samples

Support compliance with Jones Lang LaSalle minimum audit and compliance standards in facility management, financial management and operational policies and procedures utilizing our platform for small capital projects
Manage client badging process for JLL workforce and vendors
Facilitate inspections of assigned properties proactively addressing any deficiencies
Support the implementation of the EHS management systems
Assist in the development, analysis and management of operational and capital budgets, variance reporting, financial management, and purchasing as necessary
Support development of monthly/quarterly variance reporting for operating budgets
Knowledge of Project Management software and tools
Knowledge of computerized maintenance management system
Minimum of 2 years industry experience required either in facility/property space, third party service provider or as a consultant

Facilities Coordinator Resume Examples & Samples

Directly support the Facility Manager in executing the needs of managing the assigned portfolio. Responsibilities, including, but not limited to
Support compliance with Jones Lang LaSalle minimum audit and compliance standards in facility management, financial management and operational policies and procedures utilizing OneView Projects platform for small capital projects
Manage technician payroll and reporting
Manage technician PTO and reporting
Assist with receiving and dispatching of work orders to technical staff, vendors or other service providers utilizing 360 Facility
Provide management services for all subcontracted and managed suppliers ensuring services are delivered consistent with agreement terms: carpet cleaning, landscape maintenance, recycling, window cleaning, interior plant maintenance, vending and food services
Manage client badging process for facility workforce and vendors
Manage technician P-Card receipts and reporting
Support energy management programs and reporting
Manage all duties in compliance to the Master Services Agreement and applicable performance measurements
Use of OneView Project Management Platform software and tools
Use of 360 Facility computerized maintenance management system

Facilities Coordinator Resume Examples & Samples

Provides support for guests, visitors and employees as needed
Help others coordinate special events in support of client
Manage the switchboard and meeting reservations services
Assists with the coordination and scheduling of non-engineering maintenance activities (flooring, furniture)
Provide facility specific assistance to projects as needed or requested
Ensures appropriate follow up with customers on service requests and manages work orders online
Provides direction/information to vendors, facilities staff and service partners as required to ensure excellent coordination/execution of work within client environment with minimal disruption
Support office supply ordering and fulfillment
Assure quality of Interior Plant Vendor service
Oversee Refreshment Services Vendor
Submit invoices from vendors to accounting
Support others providing Audio Visual Services
Collaborate to support the occupancy and space management program. Enter changes into occupancy tracking system as needed, assist with space walk through and audits as requested

Facilities Coordinator Resume Examples & Samples

Manage and monitor the day to day operation of Lyon Center (LRC) and related fields and facilities. Specific responsibilities include oversight of the three weight rooms, informal recreation, facility attendants and supervisors, emergency response procedures and pertinent operation support services
Hire, train, evaluate and supervise a staff of over 120 student workers that are responsible for hands-on operations including facility operations, equipment maintenance, delivery of programs and services and customer service
Provide leadership and guidance to staff. This includes personnel supervision, development of training materials, organization of training, administration and program/staff assessment processes. Prepare and present staff training and certification classes
Develop, implement and maintain procedures for facility access and general security for all Recreational Sports facilities. Enforce safety and regulatory compliance throughout the spaces
Oversee the implementation of current and new recreational management systems. Assist in overseeing maintenance of weight room equipment and building related facility issues for fitness centers and several outside fitness areas, which includes over 300 cardio machines and over 200 pieces of strength equipment
Resolve patron facility use issues. Assist with assessing facility programs and services by collecting data relating to operations and participation numbers. Identify and report key trends and concerns. Oversee access technology/applications and guest services
Assist with short and long range planning and fiscal management related to facility operation, capital projects and program administration. This includes administrative functions such as, payroll, risk management, accident reports, program review, reviewing and updating policies and procedures, equipment selection and inventory control
Work collaboratively with campus services departments to develop strategic and preventative maintenance plans, janitorial and fire safety for assigned facilities. Coordinate with USC Facilities Management and outside contractors to schedule maintenance and repairs
Serve as a department staff member on duty for operations and facilities which includes, but is not limited to, serving as a first responder for emergency situations, providing emergency care, providing customer service, resolving conflicts and making decisions and judgments regarding program and facility usage

Facilities Coordinator Resume Examples & Samples

Directly support the JLL Facilities Manager and Client Site Manager with on-going facility and team related responsibilities, including, but not limited to
Assist with researching, analyzing and reporting budget variances and work with team members to identify and respond to any financial or budgeting related issues. Create and receipt PO’s and do purchasing as needed
Resolve problems associated with all building services including: janitorial, interior and exterior furnishings, fixtures and equipment
Assist / manage the coordination of moves adds and changes as well as scheduling of maintenance activities
Assist management and staff with operational reporting, budgeting, financial systems, and purchasing as necessary
Act as an interface with client, visitors and guests where applicable
Act collaboratively to solve problems and resolve spontaneous and unique situations with professionalism and service orientation
Ensure delivery of committed services and overall satisfaction with Jones
Provide facility specific assistance to the Client Site Manager as needed or requested
Provide facility specific assistance to the Facilities Manager as needed or requested
Provide direction/information to vendors, facilities staff and service providers as required ensuring excellent coordination/execution of work within the client environment with minimal disruption, as needed
Develop/maintain positive relationships with internal/external customers and facilities staff

Facilities Coordinator Resume Examples & Samples

Run the facilities helpdesk to ensure all telephone and emails from the stores/area teams regarding repairs and maintenance are responded to within 24 hours and resolved in a timely and efficient manner
Attend site meetings with contractors where necessary
Be able to efficiently coordinate the running of planned maintenance operations, ensuring all visits are completed in agreed time frames and recorded in the planned maintenance schedule and folders
Maintain excel based maintenance data system ensuring accuracy of the information recorded
Develop good working relationships with suppliers to ensure the best quotes are received from contractors and suppliers for works required and process the orders in an accurate and timely manner
Maintain the database confirming records of contractors documentation (i.e. risk assessments, insurance etc)
Attend store handovers
Conduct detailed site condition surveys, including photographic evidence, for stores resulting in the creation of survey reports
Organise and record all work related to site condition surveys
Assist the Facilities Manager with various projects, such as office moves and refurbishment works
Provide assistance to other members of the team as and when required
Organise security for stores as required
Provide out of hours emergency cover
Undertake general administrative duties including photocopying purchase orders/processing invoices

Facilities Coordinator Resume Examples & Samples

To provide management of EY Workplace teams within the buildings
To ensure the office working environment and FM services supporting the business are to financial and qualitative standards, meet customer expectations and are continually improved
To operate as the local “eyes and ears” of the FM team bringing any areas of improvement or issues to the relevant AWS service manager’s attention
To encourage a self-help ethos within the business and continue for all FM related incidents to be logged via the Helpdesk
To ensure resource is redeployed as necessary based on workload in conjunction with any service providers
Demonstrable ability to work independently and as part of a team
Sound knowledge of current methods of FM
Knowledge of data bases

Facilities Coordinator Resume Examples & Samples

Coordination and scheduling of service activities at the Client sites
Acts as an interface with client. Acts collaboratively to solve problems and resolve spontaneous and unique situations with professionalism and service orientation. Ensures delivery of committed services and overall satisfaction with JLL. Demonstrate leadership, responsiveness and creativity in finding solutions for service delivery
Accountable for the accuracy and timely updates to all systems data utilized for the account processes, procedures and metrics supporting

Facilities Coordinator Resume Examples & Samples

Processing and coding of all accounts payable invoices at the property per established schedules
Compiles KPI data and provides financial reports for the client, Facility Managers, and CRM
Track utility information in Energy Star – review expenses and analyze data to determine billing errors
Create and process vendor contracts for service and capital projects
Define procedures for record retention - Design and manage office filing and record keeping system
Manage Office Services and Maintain Office Efficiency
Act as liaison with vendors and with Facility Managers
Maintain office inventory and supplies
Manages and updates internal company website, One View
Assist with 360 Facility Administration and Training
Assist with work order management
Some aspects of Personnel Administration
Coordinate recruiting efforts including screening candidates
Act as the On-boarding/Off-boarding Coordinator and ensure the process is timely and seamless
Process bi-weekly payroll for all hourly employees
Attend staff meetings. Record, type and distribute minutes
Manage ad hoc projects/initiatives as needed
Interface with client, visitors and guests
At least 1 year relevant experience
Experience with Accounts Payable processing and methodology
Ability to work, on occasion, flexible hours which may exceed 8 hours in a day, 5 days in a week or 40 hours in a week
Able to interact effectively with internal and external clients

Facilities Coordinator Resume Examples & Samples

Supports requests associated with Jones Lang LaSalle Management
Assist Property Manager with tactical support for the property
Reliable/Predictable on-site attendance in order to meet the needs of the business and client
Assists with the coordination and scheduling of maintenance activities; Follow up appropriately with customers
Acts collaboratively to solve problems and resolve spontaneous and unique situation with professionalism and service orientation
Seeks to continuously improve processes, system and overall client satisfaction
Managing/coordinating 3rd party vendor performance including tracking work order completion and validating invoices
Prepare reports and other administrative requirements supporting internal processes and requirements
Support processes and follow up of contracts, COI's and work orders
Responsible for the depository of Space Planning
Answer and transfer all telephone calls to the mainline accordingly; Greet and direct all visitors accordingly
Schedule meeting rooms and appointments
Coordinate and organize meetings, conference calls, video conferences, and net meetings and their related materials as required
Record and relay information to appropriate stakeholders in a timely manner
Respond to basic client and general enquiries and escalate complex queries to the appropriate parties
Enter or process data, orders, requests, or information as required
Perform clerical or administrative duties as needed, such as: assisting with filing & database systems, attendance records & other related office support duties
Maintain the meeting rooms and lobby, ensuring they are clean, tidy, and ready for use
Coordinate coffee service and catering service for Business Center and ensure meeting rooms are fully stocked
Maintain inventory of Business Center Conference Room supplies
Fluency in Spanish is required
2 -4 years of experience in a professional, fast paced environment
Proficiency with Microsoft Office Suite, Outlook, Word, PowerPoint & Excel
Attention to detail; Strong organizational and analytical skills, problem solving ability
Excellent interpersonal and customer service skills
Bachelor's degree in business, accounting, finance, economics or real estate preferred
Willing to work virtually as required
Must operate with a sense of urgency, quickly responding to Stakeholders
Must be able to maintain confidentiality, utilize judgment, and work with minimal supervision
This position does not supervise others

Facilities Coordinator Resume Examples & Samples

Provide management services for all subcontracted and managed suppliers ensuring services are delivered consistent with agreement terms. Janitorial, vending services, etc
Manage and coordinate work with 3rd party vendor including: tracking work order completion, vendor and client follow up and validating/approving subcontractor invoices
Communicate/Escalate with appropriate parties (client, vendors, etc.) as needed
Assist Account Manager with tactical planning for the regional facilities team’s goals and objectives
Purchasing, as necessary
Act as an interface with client, visitors and guests. Work collaboratively to solve problems and resolve spontaneous and unique situations with professionalism and service orientation
Assist in resolving problems associated with all building services including: janitorial, food service, coffee services, parking, vending, badging, conference rooms, cubes, as well as, interior and exterior furnishings, fixtures and equipment
Provide support for meetings and conference room reservations, as needed and directed
Read and understand the applicable Service Level Agreements. Help to achieve the Key Performance Indicators and scores favorably on the client satisfaction surveys

Facilities Coordinator Resume Examples & Samples

Provide management services for all subcontracted and managed suppliers ensuring services are delivered consistent with agreement terms: janitorial, vending services, etc
Read and understand the applicable Service Level Agreements
Help to achieve the Key Performance Indicators and scores favorably on the client satisfaction surveys
Valid driver’s license and reliable vehicle

Facilities Coordinator Resume Examples & Samples

Support Purchase Order Process and assure compliance to finance standards and policies with regards to PO, GRNV, UMLV and all finance function related to the position
Lead and organize weekly meeting to assure finance process is under control
Manage IFM and PDS Contract Process (Contract in place, renew on time, tracker, PO and invoicing)
Vendor Onboarding – DAB
Manage COI (Certificate of Insurance) process
KPI reporting related to Sourcing
Update and maintain the information related to Budget Change control process for IFM and PDS in the SharePoint drive
Support function related to Call Center: Enter service request, assure work order comply to process in place
Assists management and staff with operational reporting
Address issues and concerns independently, or assist the Manager in doing so, developing effective acceptable solutions and driving to resolution
Minimum of five years of relevant work experience
Strong interpersonal skills with the ability to interact with all levels internal & external clients
Organized and detailed-oriented with the ability to prioritize and manage the differing needs of the business
Proficiency with Microsoft Office Suite products(Word, Excel, PowerPoint, Access and Outlook)

Facilities Coordinator Resume Examples & Samples

Process vendors’ quotes, create purchase orders, and process vendor invoices for payment by Accounts Payable
Five or more years’ experience with Facility or Property Administration
Must be proficient at creating and using Microsoft Excel Spreadsheets and, have the capability to customize administrative reports
Proficient in the use of the Work Order System
Ability to use SAP and JD Edwards

Facilities Coordinator Resume Examples & Samples

2+ years of experience in providing high-touch customer service in the corporate office environment
Basic understanding of office technology, systems, and equipment
Highly organized, energetic professional that can communicate at all levels
Possess strong interpersonal skills with the ability to build rapport quickly
Possess strong work discipline and personal initiative
Excellent follow up skills
Must be able to work in a demanding environment, meet deadlines, and manage multiple tasks at one time
Must be a team player and able to provide action-based solutions to any client request

Facilities Coordinator Resume Examples & Samples

Reviews all open jobs via reports run on ServiceChannel and updates ServiceChannel via “Notes” to work orders and with phone follow-up with all stores in chain and vendors
Takes action to facilitate getting vendors to complete any delinquent or unfinished jobs reported by field or found while running reports and updating jobs
Sends reports to vendors on a monthly basis for any outstanding open, in progress or completed facilities calls to ensure closed out and invoiced in a timely manner
When necessary assists with emergency issues called in by stores to the Facilities Hotline by creating work order tickets on ServiceChannel based on conversation with store managers. Selects and assigns vendors for these emergency issues
Creates vendor report cards through ServiceChannel upon request
Provides Regional Facilities Manager with analysis and reports of vendor quality and work completion
At the discretion of the Regional Facilities Manager, will perform occasional in-store audits for safety and maintenance issues
Reviews and processes invoices up to approval limit
Occasionally handles after hours emergencies remotely when Regional Facilities Manager is unavailable
Excellent organizational and communication skills
Working knowledge of PC applications including Word, Excel, PowerPoint and Outlook
Sense of Urgency
Detail oriented
1-3 years experience in Retail or Facilities environment preferred

Facilities Coordinator Resume Examples & Samples

Strong Microsoft Office 2013 skills essential with an emphasis on excel, access and visio
Ability to prepare presentations including charts, graphics and tables, speaker's notes & handouts, etc
3 -5 years relevant experience in a professional services organization
Experience utilizing office technical tools, including office scanners, printers, label machines and copiers
Excellent oral and written communication skills (spelling, grammar, sentence structure and punctuation)
Effective organization and time management skills, follow procedures, improve efficiency
Ability to manage multiple tasks and shift priorities as necessary to meet deadlines
Flexible demeanor, pro-active thinker, positive attitude, maintains confidentiality
Ability to proofread for accuracy and finalize documents professionally, strong attention to detail
Ability to take direction, ask appropriate questions and complete tasks independently
Ability to handle stress while operating with a sense of urgency and using good judgment
Demonstrates a working knowledge of the technology tools required within assigned responsibilities
Oversee the maintenance of all paper records, documents and related materials to include setting up, binding, labeling, coding, filing, and refiling. Assist in locating files
Maintain File Management Access Database to include updating new and lost clients and employees, setting up new files, managing the file check-out and check-in system bar code scanning system
Scan all DOTT files including client information, client engagement letters and client permanent files and quality checks all scans. Assist consulting and audit LOB with large scans and quality checks all scans
Initiate action required and performs procedures required by the Firm's Record Retention Policies
Oversee the maintenance of local office off-site storage. Response to storage request/retrievals and returns as needed. Pulls and transfers files off-site as needed. Review and process invoices for these services
Oversee the regional off-site storage accounts. Assist Office Managers as needed and review and process invoices for these services
Oversee local office shredding. Review and process invoices for these services
Oversee the regional office shredding accounts. Assist Office Managers as needed and review and process invoices for these services
Coordinate the maintenance of the office to include carpet maintenance, security system, furniture repairs, appliances, office equipment, AED units, breakrooms and general office areas. Will perform daily walk through of the facilities and follow up on maintenance/facilities issues that arise with the Office Manager. Review and process invoices for these services. Purchase and maintains inventory of supplies needed by monitoring inventory and reordering materials before depletion
Coordinate New Hire on boarding process. Provide new hires with all necessary office needs to include lockdown cables, nameplates, business cards, picture ids name badges, etc. Train new employees on local office policies and use of equipment and systems
Manage the building access card system, promptly ensuring exiting employees are termed in the system and new cards are issued to both new employees and those who lost their IDs. Work with card assess vendor and IT when issues arise
Ensure new hire/promotion seating is available, presentable and desk/drawers and locks work. Ensure terming employees' personal effects are packed up, and if necessary shipped out
Acting as a back-up for other areas within Office Services, for example, distribution center, copy center, tax processing, as well as general office services as necessary
Develop, compile and arrange data, compilations and prepares reports
Monitor processes and flows and develop efficient processes. Develops policies and procedures as needed
Assist the Office Manager in the preparing and maintaining of projects to include documentations, budget, implementation, tracking, training, communication for projects derived by line of business, office location, region and/or firm initiatives

Facilities Coordinator Resume Examples & Samples

Act as a liaison to the Jones Lang LaSalle finance team and other account team members
Manages purchase orders and assists with budgetary items
Collaborates and works with vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption, as needed

Facilities Coordinator Resume Examples & Samples

Liaison between store and vendor relations
Follow-up with Vendor appointments
Scheduling of equipment needed i.e. lift, etc
Contact appropriate vendors when needed
Conducting daily walks with regularly scheduled vendors
Proactively addressing facility needs/repairs
Scheduling of routine visits from vendors and reporting to building maintenance
Day-to-Day maintenance of fixtures
“On the spot” painting, touch ups, and finishing
Preventative maintenance as indicated by daily walkthrough of store
Create awareness of safety concerns; partner with ASD-Operations on solutions
Minimum of 2 years Experience with manual labor and general maintenance responsibilities
Retail experience in fast paced setting
Demonstrated ability to provide solutions
Selling
Merchandising
Brand / Product Knowledge
Store Operations
Business Acumen
Personnel Policies and Procedures
Make recommendations to enhance operational needs based on safety and visual standards

Facilities Coordinator Resume Examples & Samples

Ensures that all vendors coming on site have presented valid insurance certificates and contractor safety forms
Develops and maintains a system for tracking insurance certificate renewal dates and take action to ensure updated certificates are obtained as necessary
Maintains document library of active service agreements for all vendors; utilizes these agreements to check accuracy and appropriateness of invoices received associated to work performed under these contracts
Ensure that invoices for Building Operations vendors are paid in a timely and accurate manner
Prepares and posts accounting accruals and works to resolve any discrepancies involving a vendor or internal Department
Place all departmental orders once approved with purchase order
Reconcile department P-card and submit to accounting and procurement
Maintain/update annual expense budget monthly for Building Operations
Input actual costs from Canon's Information Delivery System into budget spreadsheet
Assist Sr. Manager of Building Operations with monthly variance analysis
Provides telephone support for General Affairs Help Desk and generates tickets in Tririga system for all calls taken to ensure accurate service metrics are maintained
Provides inventory support and generates purchase requisitions for maintenance stock and supply items utilized by Building Operations
Ensure Standard Operating Procedures are up to date
Ensure all metric spreadsheets are updated on a monthly basis
Occasional front desk coverage
Special projects as directed
Basic business and analytical skills
Able to consistently deliver accurate work product with regard to reviewing and checking documents, checking calculations and flagging errors
Good time management skills demonstrating ability to self-prioritize based on deadlines
Good multi-tasker
Strong written and verbal communication skills needed for interaction with management, other departments and vendors in key areas of responsibility such as equipment maintenance, budgeting and environmental issues, as well as internal and external Customers
Customer-focused mindset; easily approachable and establishes oneself as a valuable go-to resource in Building Operations
Position requires a HS degree or equivalent and 5 years of experience
General working knowledge of Word, Excel, Power Point, Lotus notes and basic computer skills
General skills for filing, phone message, and work order systems
Experience with customer service and telephone support
Prior experience with automated Help Desk platform preferred (Tririga)

Facilities Coordinator Resume Examples & Samples

Acting as primary contact for all building related issues. Provide support to internal customers, handle inquiries, and provide resolution and tracking. Scheduling and supervising all office maintenance tasks
Maintaining/monitoring all break room supplies for the facility daily and weekly. Orders, restocks and maintains supplies and inventory for break rooms, restrooms, copy paper, office products etc
Ensure office space is well maintained, including mail room, supply areas, conference rooms and training rooms. Minor furniture repairs and configurations
Engage and coordinate with vendors that support the premises, including but not limited to scheduling services as appropriate to maintain premises, responsible for central equipment, premises related critical infrastructure, copiers, housekeeping and building services
Calling for service when needed and following up with vendors
Resolving any equipment issues, maintain supplies, i.e. vending machines, MFD’s
Ordering, organizing, and maintaining all facility supplies. Including, ordering name plates and internal signage
Coordinating and managing the budgeting of funds given. Maintaining accurate and organized records and processing of all invoices; maintain monthly and quarterly budget tracking, and reporting, address any variances. Ensuring all vendor invoices are approved and submitted for payment
Maintaining records on facility equipment and systems; maintaining records on HVAC Systems, generator and UPS (when applicable)
Assist with supporting space planning processes, management and coordination of all inter-office moves including the actual movement of boxes, PCs, etc
Oversight of activities according to audit and company security guidelines
Ensures Fiserv premises are maintained in a safe manner, performs routine fire inspections and drills in conjunction with building management and local FD, alarm and access procedures are properly carried out and audit security demands are satisfied. Assures compliance with all relevant occupancy and other statutory regulations, ADA, OSHA, building codes, etc. First Responders and Fire Warden Programs, coordinate education, training and keeping detailed Emergency Response Documentation up-to-date
Supervise work performed by outsourced contractors, vendors, and service providers. Ensures all work is performed under proper Purchase Order process and if required, invoices are approved and properly coded and submitted to AP for payment. Formally receives and verifies delivery of all purchased goods
Minimum 3 years experience in building maintenance, property maintenance, and/or building management
Practical knowledge of building mechanical and electrical systems
Able to work independently; need to be able to self-manage and perform job with little or no direction in some instances
Results oriented focusing on quality results
Be flexible enough to change direction if needed
Strong interpersonal skills and the ability to effectively communicate with a wide range of individuals across the organization. Proficient verbal and written communication skills
Able to follow established guidelines to accomplish tasks and solve any issues, provide recommendations for process improvements and ability to effectively present ideas and new process
Ability to plan, organize and schedule work flow
Knowledge of building systems (HVAC, Fire, Generators, Etc.)
Experience with Microsoft Office Suite (Word, Excel, Outlook)
Project management experience working on office remodels
Experience with Archibus, CAD and/or MS Visio
FMP or RPA Certification
BMS, CMMS, MS; Computer-aided design (CAD) is a plus

Facilities Coordinator Resume Examples & Samples

Set up and tear down for meetings
Light maintenance including changing light bulbs, minor drywall repair, touch up painting, replacing damaged carpet squares
Sorting of incoming mail
Minor plumbing and minor electrical repairs
Delivery of newspapers to departments each morning
Delivery of the newspaper to the post office each morning
Repair of office furniture
Contacting appropriate vendors to do major repairs and preventative maintenance

Facilities Coordinator Resume Examples & Samples

Provide nighttime building integrity for residence halls on campus through diligent foot patrol in designated residence hall areas
Meet established standards in observing and reporting deviations in student conduct, maintenance issues and/or criminal activity to the appropriate department
Provide protection of university property against theft, vandalism, and illegal entry through such activities as periodic patrol of the buildings, examination of doors and windows for integrity, and observation of people and unusual occurrences
Report any observed violations of law or breach of peace to Texas Tech University Police Department
Report any discrepancies, unusual activities, and violations of housing policy to Housing Administration
Maintain effective communication and relationships with TTUPD, Emergency Maintenance, and Residence Life staff
Communicate via two-way radio
Clearly and concisely document all issues encountered using the Incident Report Database
Proficiency in Microsoft Office applications, effective verbal and written communication skills
Customer Service and/or security related work experience
Must be willing to work weekends and holidays as required
This position requires a background check and drug test

Facilities Coordinator Resume Examples & Samples

Place both expense and capital purchase orders utilizing the Coupa (MyBuy) and CAS systems
Track purchase orders to confirm delivery (date) and purchase (price and quantity) expectations
Verify, code (cost center and account code), and submit invoices to Accounts Payable for prompt payment
Track and report expenses versus budget
Track late charges and implement improvements to eliminate
Develop and implement recommendations to improve (or implement) systems. Examples include

Facilities Coordinator Resume Examples & Samples

Maintains a clean, organized building including conference rooms and common areas
Maintain a variety of spreadsheets and reports for Facilities Manager
Assist employees with questions and requests
Manage facilities work order system
Receive, sort and forward incoming mail. Maintains and routes publications
Coordinate the pick-up and delivery of express mail services (FedEx, UPS, etc.)
Perform building inspections
Cover the front desk for receptionist as needed
New hire setup, which includes desk setup, nameplate, etc
Keep supply rooms clean and stocked at all times
Coordinate executive/department lunches when needed
Coordinate onsite services, office functions and activities
Bachelors degree in related discipline or equivalent education and one year general office and customer service experience

Facilities Coordinator Resume Examples & Samples

Maintenance and operation of the facility including; Act as a liaison with vendors for equipment service and repair and ensure compliance with vendor contracts and a thorough understanding of landlord/tenant manual
Coordinates Health and safety initiatives including, committee participation, wellness fair, flu clinic and ergonomic assessments
Oversee security/emergency issues, leading fire safety initiatives including coordinating floor warden and searcher program
Partnering with internal customers to resolve and/or communicate issues repairing and maintaining inventory control of firm furniture, equipment, and property; and handling maintenance and repair of firm facilities and property
Coordinates internal moves with direction from ESS Supervisors
Ensuring resources are used efficiently and effectively, providing and/or arranging training as required
Possessing a general understanding of work routines and procedures related to the facilities, records management and office services support function
Participate in other ESS projects and committees, as required
FMP or CFM designation or its equivalent
5 years facilities experience in a large organization
Leadership abilities and the ability to act in a leadership role in the absence of the Supervisor
Proven ability to coach and motivate team members
Experience with Microsoft Office suite
Experience with CAD is an asset
Energy to thrive in fast paced environment and flexible for evenings and weekend overtime
Ability to meet multiple priorities and respond to demands from a number of sources
Ability to physically participate in internal moves, supplies distribution and equipment transfers

Facilities Coordinator Resume Examples & Samples

So we love experience and at least one year of it would be great, but if you’ve got what it takes to put your hands to use then we’ll definitely consider!
We need someone familiar with general office facilities and supporting a large group of people
Strength and physical dexterity a must- so when there’s a bit to carry and crazy Chicago weather, we need to know you’ll be okay with that!

Facilities Coordinator Resume Examples & Samples

Manage several services and communications, such as employee uniforms, facility lawn care, office cleaning crew and etc
Type, format, and produce documents such as proposals, presentations, correspondence, and standard reports
Establish and maintain record keeping and filing systems
Maintain calendar and contact database, schedule appointments, complete travel or conference arrangements, and may arrange meetings and conferences for an assigned work group
Complete expense reports and handle reconciliation of receipts for facility services
Establish new hire files, process new hire paperwork, enter Federal I-9’s in E-Verify system, and assist with new hire orientation
Maintain the employee communication boards
Coordinate various Corporate Social Responsibility Programs and employee activities (i.e. United Way, Komen Race for the Cure, Employee Picnics, Wellness Fairs…) including awareness, communicating, tracking and invoicing
May provide informal assistance such as technical guidance and/or training to coworkers. May coordinate work of less experienced employees
3 years of office administration / coordination experience
3 years of experience using Microsoft Office including Outlook, Word, Excel, and PowerPoint
Prior experience with SAP or a similar purchasing system
Prior experience with Kronos or a similar time keeping system

100

Facilities Coordinator Resume Examples & Samples

Associate photos
New Hire setup
Equipment troubleshooting/maintenance/repair requests
Supply ordering and distribution
Stock workrooms
Meeting setup (furniture)
Guest office setup
Associate moves
Floor plan maintenance
Document production, including printing and/or binding of posters, cards, booklets, etc
Mail//package distribution
UPS package preparation
Interoffice mail shipments
Postage/log meter updates
Mailroom materials inventory
Maintenance and troubleshooting of mailroom equipment
Ability to resolve issues quickly and efficiently
Ability to implement processes resulting in satisfactory audit practices

101

Facilities Coordinator Resume Examples & Samples

Performs general administrative tasks such as handling the mail, typing, and filing
Establishes and maintains office files, makes appointments and arranges meeting rooms as required
Orders office and/or warehouse supplies as needed
Submit information, documents, or reports to various other departments for processing as needed
Compiles information from various sources and utilizes the information for uses such as generating reports. Ensures that department schedules and calendars are kept updated
Updates and maintains pertinent business information via computer or department files
Assists with a variety of scheduled and unscheduled projects, such as cubicle/office restacks, construction projects, and associate relocation at any given time
Interacts frequently with inter-departmental associates and management for the purpose of resolving facility related issues (generator support, electrical issues, plumbing)
May provide backup support for other administrative associates in the department
Assists and supports department managers in preparing for meeting set up including, but not limited to room configurations, audio/visual set up, and cater request
Complies with all appropriate policies, procedures, safety rules and regulations
Strong knowledge of Microsoft Word, Excel, Power Point and Outlook
Knowledge of facilities maintenance such as furniture installation, electrical, plumbing, and generator support preferred

102

Facilities Coordinator Resume Examples & Samples

Greets guests and visitors to the management office and effectively deals with their concerns by exhibiting a professional, mature, courteous, gracious and efficient manner
Answers telephone within 2 to 3 rings; directs calls as appropriate, announcing name and company to the person called upon; takes message, recording name, time of call, nature of business, and person called upon, when necessary and/or directs caller to voice mail. Obtains caller's name and arranges for appointment with person called upon, if appropriate
Check tenant service voicemail box to receive incoming messages
Enters tenant work requests into a work order system accurately and dispatches the work request (light bulbs, plumbing, heating or air conditioning concerns, janitorial complaints, etc.). Requests assistance from AFM or Operations Manager with more complicated tenant concerns. Utilizes the radio in a pleasant, professional manner when contacting team members
Assists AFM with accounting including accounts payable, payroll and monthly reporting
Monitors activities of team members and is aware of schedules and appointments. Assists with scheduling meetings or travel arrangements
Assists with conference room scheduling and entering setup work requests
Opens, date stamps and distributes incoming mail; collects and prepares outgoing mail; maintains confidentiality of items marked as such
Facilitates establishment of constructive relationships between tenants and management office, and among tenants
Assists client with office moves
Types memos, correspondence, reports, and other documents and develops spreadsheets, as needed by the Chief Engineers
Performs filing
Controls and maintains a well-stocked office supply; makes special orders of supplies, as needed
Updates employee telephone lists, tenant directory and emergency contact list and distributes to team members
Contacts repair services for office equipment when necessary or requested
Checks, proofreads and edits documents for grammar, spelling, punctuation and format
Assists with logistics of company picnics and holiday parties
Monitors status of kitchen supplies
Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization
Ability to type at least 40 wpm with 90% accuracy. Capability of developing proficient knowledge of Microsoft Word and Excel. Ability to work, on occasion, flexible hours which may exceed 8 hours in a day, 5 days in a week or 40 hours in a week
While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to use hands to finger, handle, or feel. The employee is occasionally required to stand; walk; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus

103

Facilities Coordinator Resume Examples & Samples

Organization/stocking of kitchen areas
Pick up checks daily from PO Box
Sort and distribute incoming mail
Process outgoing mail and deliver to post office
Stock and manage mail room and mailing station throughout facility
Inventory, stock and order office supplies for the facility
Will be trained as a key operator of copiers and printers, and will keep all stations well stocked
Conference room set-up and maintenance
Branch location liaison on some special projects
Coordinates file retrieval from offsite storage, and assists with storage organization/inventory/purging as-needed
Hours 8am to 5 pm - Hours not flexible
Must have good driving record verified by DMV
Move furniture as required
Minor facility maintenance to include touch-up painting etc
Other assignments as required by the Facilities team

104

Facilities Coordinator Resume Examples & Samples

Ensure facility and all employee work areas consistently meet and/or exceed OSHA and Fire Safety guidelines
Liaison with building management on all facilities, HVAC, plumbing, electrical, maintenance and parking related issues to ensure appropriate follow-up to employee requests
Assists with internal moves, office space adjustments, and new hire seating
Facilitates office build out projects
Ensure and oversee the appropriate response to all emergencies and crisis situations
Researches issues, recommends preventative measures and participates in the development of changes
Work with supply vendors to ensure supplies are delivered timely
Ensure employee common areas, including copy rooms and break areas are fully stocked and organized
Associate's degree preferred
1 years of related experience
Ability to maintain confidentiality and security of all information
Ability to comply with current and updated policies and procedures
Ability to interact courteously and effectively with a diverse population
Ability to work out of various buildings
Responsible for adhering to established safety standards
Work is constantly performed in an office environment
Performs other duties as may be assigned by management

105

Facilities Coordinator Resume Examples & Samples

Write, type, or enter information into scanner/computer to maintain inventory, purchasing, shipping or other records
Attach and scan asset tags to equipment
Coordinate with the Government for inspection and acceptance of equipment
Plan, justify and coordinate job and work orders, schedules and projects for repair, alterations, cleaning, and equipment installation considering prioritization for those which are considered of urgent or high value
Coordinate preventive maintenance, repair, and construction work to sustain safe and reliable operations
Monitor, track and provide administrative and support activities utilizing appropriate data management systems or web based interfaces to enable processes, training, and documentation developed for safety, fire prevention, security, and emergency response
Attend meetings and working groups, and coordinate with various personnel, agencies, to accomplish facility work and logistics efforts
Keep Directorate and Division staff informed of policies and activities and provide information on facility operation and maintenance activities, to include status of project and work order resolution. This will involve executing interpersonal communication skills and interacting professionally with various groups
Manage Facility Management SharePoint site and update site with key information (e.g., shuttle time changes, DHHQ building notices, etc.)
Collect, act upon and resolve service requests, furniture projects, and other facility work orders
Enter service requests into the Building Engines work order web page and/or other web pages or SharePoint sites to ensure work orders are accomplished in a timely manner
Respond to inquiries regarding entered data
Assist with defining and documenting implementation and operational processes
Support follow up and documentation of daily operational issues
Work with other project team members (both company and government) to determine the document contents
Maintain and track documentation on SharePoint
Bachelor's Degree or Technical Certification from an accredited technical school, industry-certified training facility, college or university or equivalent experience preferred
At least two (2) years of facility experience in a professional office environment required
At least two (2) years of experience and proficiency in using Microsoft Office Suite required
At least two (2) years of technical writing or documentation experience required
Experience providing meeting support to include scheduling various meetings and recording and tracking minutes and progress on action items
Experience working with other project team members to determine document contents and providing writing and editing support
Strong writing, verbal, and organizational skills
Ability to work independently as well as within a team environment
Excellent time management, scheduling, and organizational skills
In-depth knowledge and use of MS Office Suite, especially Excel
Working experience in SharePoint preferred

106

Facilities Coordinator Resume Examples & Samples

Responsible for overseeing all reactive and preventative maintenance service tickets in the 360 work order system as it pertains to maintenance staff, vendors or other services providers to ensure prompt and satisfactory results
Coordinate with Facilities Manager regarding the solicitation of vendor cost proposals if/when needed for all vendor related work (i.e. HVAC, janitorial, exterminating, electrical, carpentry, painting, etc.)as well as all other contract services required to maintain a Class A Facility and to ensure highest level of client satisfaction
Create, maintain and update Preventative Maintenance (PM) work orders for the Maintenance team. Responsible for working with the FM to develop and monitor a successful Preventative Maintenance program to maintain highest level of service for the client’s facility; ensure proactive and corrective measures are met if / when necessary
Assist with coordinating all daily, weekly, monthly, quarterly, and annual building inspections with Facilities Manager and Maintenance team
Create and enter service tickets based on listed deficiencies observed during routine building inspections. Coordinate with Maintenance team and/or vendor services for corrective action and follow up. Document follow up information and resolution on all service tickets for record purposes
Monitor 360 work order system on a daily basis. Coordinate with Maintenance team to ensure all service tickets are acknowledged and completed within the required SLA as established by the Client
Review 360 work order system reports, monitor any repeated trends and address re-occurring requests. Report re-occurring service requests to Facilities Manager for further review and discussion
Assist with space-planning and space assignments as necessary. Oversee move coordination activities in advance, on move day, and after move events to ensure client satisfaction
Responsible for purchasing site materials as necessary through account vendors, suppliers, etc. while continuing to support cost-savings initiatives to contribute to the account achieving savings when applicable
Assist FM with coordinating special events in support of the client’s meetings, conferences, events, etc. as needed and directed
Assist Facilities Manager and accounting staff with invoice review based on materials purchased. Review invoices for correct charges and location address, confirm goods received, and obtain required supporting documentation and process for Manager’s approval
Facilities Coordinator will act as support and back-up to Facilities Manager as a supervisory point of contact for building management, vendors / suppliers, client’s security operations, etc
Assist FM in the monthly review of accruals and financial budget reports; provide input to FM and accounting staff as needed. Seek ways to reduce costs and improve operational standards
Ensure compliance with site specific insurance requirements, building rules and regulation of all vendors and suppliers. Support Facilities Manager’s efforts in developing and maintaining COI‘s, general building, vendor and contract files for the facility
Responsible for continuous review and management of site safety, including updating the client’s F.L.S. files and information, as well as conducting regular audits to ensure safety procedures are in place and working properly
When needed create and updated Facilities SOP’s for Facilities Services
Develop solutions and make recommendations that ensure client satisfaction
Assists Facilities Manager and staff as needed with the ability to handle other projects as assigned by the Facilities Manager. May be asked to support or perform other activities as assigned by the Facilities Manager as necessary
Assures compliance with Jones Lang LaSalle policies, procedures and standard practices
Assures compliance with Clients policies, procedures and standard practices
Ability to learn system applications that will be used to further enhance the Facilities Coordinator position, i.e. Microsoft Outlook, Excel, Word, 360, Workspeed, etc
Ability to properly cross-train co-workers or temporary employees on job duties and procedures
Demonstrates a positive and professional approach to managing multiple operational matters on a daily basis with a positive attitude

107

Facilities Coordinator Resume Examples & Samples

At least 5 years of experience working in an administrative capacity
Previous experience supporting senior executives in a similar environment
Advanced experience using Microsoft Office Suite (Excel, Outlook, Power Point, Word)
Advanced writing and editing skills

108

Facilities Coordinator Resume Examples & Samples

Provide support for in-office events by working with the various teams at Dropbox and coordinating with the Events & Experiences team, Facilities, Tuck Shop, and IT to ensure that events run smoothly
Oversee event set up & tear downs day-of in a proactive manner to ensure seamless execution and troubleshoot any issues that arise in real time
Provide assistance identifying space that accommodates the customer and meets their needs
Provide facility options to Events Team (i.e. room layout and workflow, set up and tear down timing, audio visual support, printing support, security support, catering support, driving support, cleaning support, furniture, etc.)
Provide project management support as necessary for work including planning, scheduling, budgets (internal and contracted) and communicating back to Dropbox end user
Coordinate with local contractors all scopes of work, service level expectations, quotes, purchase orders, invoicing, and payments
Assist with any marketing or communications of the event to employees including the notation on a site calendar
Assign work orders and tickets as outlined by the current routing tree
Perform other tasks related to facilities operations as needed

109

Facilities Coordinator Resume Examples & Samples

Review, prioritize and assign service requests to the appropriate maintenance teams, technical staff, and Technicians, Shift Managers, or Project Managers
Work with JLL Chandler approved suppliers to prepare and contract for repairs, periodic service, or special projects
Develop, implement, and monitor reports used to verify the status of service requests assigned to JLL Technicians or Service Vendors – 360 report
Prepare purchase requisitions in sufficient quality to have purchasing directly convert to Purchase Orders
Resolve problems associated with all building services including: janitorial, hot-cold HVAC, conference rooms, cubes, as well as interior and exterior furnishings, fixtures and equipment
Identify patterns, or unusual frequency of work requests (360) to escalate to team managers for attention and resolution
Ensure appropriate follow up with site employees that initiate service requests
Provide coordination/scheduling of regularly scheduled vendor required maintenance activities
Work with team members to identify and respond to any financial or budgeting related issues including PO closure follow-up
Coordinate on-boarding of new JLL employees including assistance with NCO orientation, client IT network access, email accounts, access to 360 and other computer systems, safety glasses, uniforms, and safety footwear programs
Create and submit client badge qualifications and assignments for new JLL employees and vendors as required
Assist all JLL Chandler employees with time entry and payroll processes and procedures
Provide support for guests, visitors, and employees including support for meetings and conference room reservations
Assist management and staff with operational reporting, budgeting, financial systems, purchasing as necessary
Assists in preparing project and departmental budgets
Schedules and coordinates own work in cooperation with other JLL employees
High School graduation or GED is required, collegiate undergraduate degree is preferred
Minimum of 2 years’ industry experience required in a corporate environment

110

Facilities Coordinator Resume Examples & Samples

Acts as the first point of contact for client service calls, requests and issues
Handles weekly tenant moves and assists with the coordination of client events and conference room scheduling
Assists in preparing vendor service contracts, review, update and maintain various documents including excel worksheets, and reviewing vendor bids for special work and/or services

111

Facilities Coordinator Resume Examples & Samples

Responsible for cleaning and stocking pantry areas on your designated floors and the main canteen
Morning responsibilities include: making sure snacks are stocked, coffee machines are cleaned, refilled and ready to go, mugs & cups are readily stocked, all coffee supplies are fully stocked, make sure there is milk, soy milk and almond milk in refrigerators on your floors and 13th floor pantry for coffee, put fruit out in baskets around the canteen
Help clean the canteen daily after lunch which includes but is not limited to cleaning up and putting away the lunch, wiping down the tables and chairs, restocking the napkin holders, straightening up the chairs, restocking all paper goods necessary, ensure snacks and cups are stocked
Collect mail for your floors and hand out to the appropriate person
Unpacking all office supplies ordered and put away in the correct spot
Restock supply stations and printer with paper regularly
Escort and pick up any deliveries as needed from the freight area
Straighten up conference rooms, clean off whiteboards and glass weekly, answer and help with any requests on your designated floors, refilling water coolers, etc
Help with misc. handy work such as hanging artwork/pictures, moving furniture, unloading/lifting heavy boxes, putting small furniture items together
Assist with events set-up and breakdown
Make sure empty desk are cleared and cleaned for new hires
Assist facilities team and office staff with any daily needs

112

Facilities Coordinator Resume Examples & Samples

Ensure that the site meets with relevant local and international legislation
Set up rooms for meetings and training events (tables and chairs, not refreshments)
Manage all keys and car park
Storage and archiving - manage in line with archive procedures
Liaise with suppliers and contractors
Carry out set Facilities project work as required: contract tenders, internal moves, office refurbishment, etc
Assist in the re-location of personnel
Carry out daily building checks including mechanical and plumbing in the plant room, HVAC and fan coil units within the office (training will be given)
Manage the Reception / Front Desk as required
Complete relevant documentation for renewal of Vendor Contracts
Keep Contract Tracker updated
Be an effective multi-tasker
Be highly organised
Excellent spoken and written English
Customer service experience
Good IT skills (Word and Excel)
Front of house or Facilities experience
Willingness to be trained on HVAC systems and Space Management
Willingness to learn about Facilities procurement and understand contractor SLAs and KPIs

113

Facilities Coordinator Resume Examples & Samples

Meet or exceed site Key Performance Indicators (KPI’s)
Monitor Service Level Agreements (SLA’s) for all service providers monthly to identify potential challenges and plan corrective actions accordingly
Demonstrate strong collaboration and teamwork within the account team, including driving the development and implementation of IFM best practices and innovations
Assist with receiving and dispatching of work orders to technical staff, vendors or other service providers utilizing 360 Facility and OneView Service Center, along with updating of the applicable service provider matrices as required
Coordinate events in support of client or Jones Lang LaSalle
Manage vendor Certificate of Insurance program
Support the EHS management systems and timely, consistent reporting of EH&S metrics within the AIMS platform
Assist in the development and management of specified operational budgets
Assist management and staff with operational reporting, budgeting, financial management by generating monthly JLL related invoices and monthly invoice reconciliation upon check receipt, purchasing as necessary, including monitoring office, recycling, signage and building supplies required for optimal operations
Process as needed requests such as business card ordering and Out of Order signage
Manage new vendor/supplier account setup in the Delphi Address Book
Review and update all site specific documentation on a quarterly basis
Manage inventory of assets as they are recycled/disposed of
Manage client violations when identified by move staff
Manage inventory of ancillary office items through tracking software
Assist move team with work order creation and monitoring as needed
1 – 2 years of relevant experience

114

Facilities Coordinator Resume Examples & Samples

Responsible for day to day setups and operations of the conference rooms located at the Cox Automotive Summit campus
Perform Preventative Maintenance of AV system with Large and small conference rooms
Be a self-starter and respond to customers requests without direct management
Check and report AV systems not functioning correctly
Create and respond to all tickets regarding conference room repairs
Great customer skills to interface with company team members ranging from administrative staff to top executives
Utilize good customer service, time management, and organizational skills in communicating with customers
Available to work weekdays 8:00 to 5:00 with some additional hours as necessary
Demonstrate the highest standards of customer service at all times in terms of client demeanor and services, creativity and performance
Commitment to quality and collaboration in a team based environment
Functions as a front line resource in support of Conference rooms and meeting Customer requests
Supports escalated calls and tickets from the Service Now ticket system and strives to provide a final resolution ASAP

115

Facilities Coordinator Resume Examples & Samples

Demonstrated knowledge of basic project management
Experience in coordinating and prioritizing work and activities of self and others (if applicable)
Experience in working with hand, electric, and pneumatic power tools
Experience in maintaining supplies by ordering and/or picking up items as needed
Experience in multitasking several projects and maintaining deadlines
Experience in handling stressful situations in a professional manner and to complete work on time
Experience in adapting to heavier workloads with the flux of semester projects
Experience in monitoring equipment for necessary maintenance
Experience in learning new technologies and integrate them into the facility
Experience in maintaining a standard first aid card, C.P.R. certification, and first aid kit including required supplies
Demonstrated knowledge of facility safety procedures

116

Facilities Coordinator Resume Examples & Samples

5 years of general office operations and/or facility management experience
Good computer skills (Word, Excel, Power Point, Access, etc.)
Must be able to multi task daily and pay close attention to detail

117

Facilities Coordinator Resume Examples & Samples

Bachelor’s degree or equivalent work experience in Facilities Management with management/technical emphasis
Computer proficiency in CMMS Supervisory Responsibilities
Supervise vendor performance during normal and off hours including weekends when necessary

118

Facilities Coordinator Resume Examples & Samples

Coordinate ordering of office supplies. Maintain contact with selected outside contractors. Communicate with vendors and suppliers to acquire competitive prices for supplies and office support resources
Perform daily inspections of the common areas of the offices; including pantries, breakrooms, restrooms, copy areas, elevator lobbies, etc
Report and take steps to repair any deficiencies noted during inspections
Prepare weekly status report, tracking all ongoing and completed Facilities projects
Facilitate office set up for new hires; coordinate internal office moves/changes
Coordinate maintenance work (furniture repairs, painting, etc.)
Schedule maintenance and miscellaneous cleaning on an as-needed basis, i.e. carpet cleaning, window cleaning, etc
Review, record and ensure accuracy of invoices; forward to VP, Facilities for approval and processing
Maintain office/furniture key inventory, issue keys to new employees; replace lost keys when requested
Perform Facilities App requests as assigned by supervision and complete requests electronically when task is done
Maintain and update the Facilities Operations Manual with new/revised information on an ongoing basis
Perform other duties as needed and as directed by the supervisor
Computer literacy with manual dexterity required. Resourceful, possess excellent communication skills, ability to make sound judgment decisions, ability to work with contractors and with other office personnel in person and by telephone
Ability to maintain confidentiality at all times

119

Facilities Coordinator Resume Examples & Samples

1) Must be proficient at Excel Spreadsheets, and administrative capability of customizing administrative reports
2) Ensure accuracy and timely updates to all database files (contacts, contracts, vendors, landlords, emergency files, etc.), and recurring client and Sr. Facility Manager documentation and reporting requirements; in supporting all areas of Property Management Operations/Administration
3) Responsible for the Call Center work order system in supporting the Upstate NY property portfolio: ensure proper categories and classification, accuracy of submittals, distribution of work orders (internal and external), modifications to W/O re-assignment or re-direct as may be required, as well as summary reporting and closeouts for reactive and preventative work orders, as required to support the Upstate NY property portfolio

120

Facilities Coordinator Resume Examples & Samples

Two or more years’ experience with Facility or Property Administration
Proficient in Microsoft office Suite (Word, Excel, PowerPoint, Access and Outlook), and possess strong written, verbal and people skills
Must be proficient at Microsoft Excel spreadsheets and have the capability of customizing administrative reports

121

Facilities Coordinator Resume Examples & Samples

New hire Tour
Assignment of work space
Coordination of moves with IT
Floor plan maintenance and reporting in Facility Tree
Monthly growth reporting
Coordination purchases and installation with Furniture Vendor
Key assignment and inventory
Equipment troubleshooting/maintenance/repair requests (Flavia, copier, ice machines, etc.)
Consistently check to ensure that janitorial and maintenance issues are addressed
Facilities – submit and follow up of building maintenance requests
Experience with Facility Tree or similar space planning/allocation software
Ability to handle confidential directives
Demonstrated proficiency of the General Office /Administrative tasks needed to support the daily operations of the entire corporation
Attention to detail and strong follow-through
Ability to make decisions using sound judgment and take initiative with minimal direction
Demonstrates professionalism through appearance, attitude, and communication
Expresses self-confidence and maturity in every interaction
Ability to establish and maintain/support the core values of ABC as well as demonstrate a superior customer service attitude
Ability to multi-task, able to meet time-sensitive deadlinesSearch Jobs US

122

Facilities Coordinator Resume Examples & Samples

Lead the implementation and execution of assigned projects from initiation to handover
Constantly monitor and report on progress of projects to all stakeholders
Assist in the development, implementation and deployment of compliance and training policies, procedures, and programs. Work alongside Technical functions including Vendors, Manufacturing and Quality to ensure compliance to establish requirements
Review documents, change control, CAPA, and other supporting documentation
Act as a key point of contact with vendors, manufacturing, Quality, Facilities (Ops, Compliance, Engineering, Validation) organization for the Facilities Change Control and BMS Change Control programs
Organize and direct cross-functional relationships with vendors, Manufacturing, technical support groups, and R&D for problem resolution
Collaborate with departments to ensure change control activities are executed efficiently and effectively, and in accordance with all governing documents and external guidelines
Manage competing priorities, identify contributing factors for potential project failures and escalate as necessary to ensure targets and timelines are met
Provide departmental support, at minimum, the following tasks

123

Facilities Coordinator Resume Examples & Samples

Review, prioritize and assign service requests to the appropriate maintenance team members
Work with JLL-approved suppliers to prepare and contract for repairs, periodic service, or special projects
Develop, implement, and monitor reports used to verify the status of service requests assigned to JLL maintenance team members
Identify patterns, or unusual frequency of work requests to escalate to team managers for attention and resolution
Coordinate on-boarding of new JLL employees including client IT network access, email accounts, access to CMMS system and other computer systems, safety glasses, uniforms, and safety footwear programs
Assist all JLL site employees with time entry and payroll processes and procedures
Assist in preparing project and departmental budgets
Schedule and coordinate own work in cooperation with other JLL employees
Proficiency in MS Office and strong written, verbal and people skills

124

Facilities Coordinator Resume Examples & Samples

Strong communication and follow-up skills are required
Provide services such as shipping, room set up, stocking break rooms, ordering office and break room supplies, cleaning refrigerators, stocking break rooms, etc
Requires a strong background in managing multiple small facility related projects on a daily basis
Provides direction/information to vendors, service providers, and property managers as required to ensure excellent coordination/execution of work within Gogo’s environment with minimal disruption, as needed
Coordinate the implementation of new third party vendor relationship and ensure compliance with all internal processes
Work diligently with property management to ensure we are in compliance with all building regulations as it pertains to service work
Collaborate with various internal departments to strengthen and leverage processes to support the Gogo’s staff
Provides recommendations on, and perform professional or technical work, in cost estimating, cost analysis, budgeting, scheduling performance measurement and/or cost research
Assists with related special projects as required, i.e., bidding out a particular service or purchase and installation of workstations
Assists with timely review and processing of invoices for payment
Can relate well to people and can negotiate skillfully in tough situations with both internal and external groups by winning concessions without damaging relationships
A strong team player who is willing to dig in and finalize all estimates timely
Is an attentive and active listener exuding patience to all around him/her
Is dedicated to meeting the expectations and requirements of internal and external customers
Willing to stand up and be counted; doesn’t shirk personal responsibility and can be counted on when times get tough
Problem Solver

125

Facilities Coordinator Resume Examples & Samples

Must have experience and or knowledge regarding basic household repairs and maintenance
Landscaping experience preferred
Must be able to effectively communicate in English including reading, writing, and speaking (verbal communication)
Must have a valid U.S. driver's license
Must be able to meet the criteria to drive a company vehicle per the ConAgra Foods Authorized Pool Driver's Vehicle Management Standards

126

Facilities Coordinator Resume Examples & Samples

Planning, construction, and maintenance/repair of facility water, compressed air, HVAC/exhaust, natural gas, thermal oxidizer, boiler, sewer, and facility management systems
Field application of project execution principles, including analytical and problem solving-skills
Managing quality, cost, and delivery of mechanical system procurement, installation, and maintenance/repair activities
Managing contractors and suppliers for compliance with contract documents, applicable codes, and industry standards
Preparation of concept, scope, design, procurement, and construction-related documents

127

Facilities Coordinator Resume Examples & Samples

Manage building and equipment maintenance schedules
Coordinate and manage general operations (electrical, mechanical, HVAC, janitorial, outside ground, waste), building security systems, mail systems/process
Prepare for emergencies by working closely with EH&S Department to create and implement actions plans

128

Facilities Coordinator Resume Examples & Samples

Take all incoming calls and PSC emails then direct and assist callers as needed
Set up and maintain data base information on: Colleagues, facilities, equipment and vendors
Open new work orders, assign and dispatch vendors, update colleague as to status and confirm completion of work
Document labor report on all work orders
Keep close communication with vendors to obtain invoices in a timely manner
Monitor all work orders on a daily basis to insure all work orders are completed in a timely manner
Update and document status changes on all work orders for reporting purposes and to provide Facility Managers up-to-date information upon request
Coordinate and schedule repairs between vendors, colleagues and Facility Managers, following up with vendors until completion
Provide the Monthly Work Order reports to the Facility Managers and the accounting department. Prepare Facility Manager Inspection reports quarterly
Post on client’s intranet, Fire and Safety schedule
Set up new Preventive Maintenance for Operations Manager and Facility Managers as requested
Set up new equipment and update in Maintenance Connection’s asset tree as needed
Generate Preventive Maintenance work orders and dispatch to appropriate Engineer or Vendor
Code work order related invoices
Update work orders with all invoice information for reporting purposes
Assist accounting obtain proper back up from vendors or team members
Open and Issue purchase orders on behalf of requesters
Obtain approvals
Update Purchase Order status in Maintenance Connection

129

Facilities Coordinator Resume Examples & Samples

Provide facility specific assistance to the facility management team as needed or requested
Provide support in the implementation and management of the JLL EHS safety program
Produce on-site signage and procure signage from outside suppliers, as needed
Sign maker experience in using computer software or sign-making equipment to create backgrounds, lettering and artwork
Using standard tools, will make signs and banners, assist with installation of signs as necessary, deliver signs to clients, pick up materials from suppliers, keep shop clean, assist customers both in person and on the telephone as required
Proficient in MS Office and possess strong written, verbal and people skills

130

Facilities Coordinator Resume Examples & Samples

Respond to urgent maintenance or health & safety calls
Schedule preventative maintenance
Coordinate with suppliers and internal staff to complete tasks e.g. desk moves, event setups, build, repair etc
Notify staff/affected parties about any impacts from planned works, shutdown or service activities
Complete ongoing monthly, quarterly and annual reports
First contact for issues and problem solving
Back-up resource for other facilities staff members; mailroom and front of house

131

Facilities Coordinator Resume Examples & Samples

Min 2 years relevant experience is preferred
Health and safety certifications/experience (manual handling)
Excellent technical knowledge

132

Facilities Coordinator Resume Examples & Samples

Assist Facility Management Team with tactical planning for the account facilities team’s goals and objectives
Develop Standard Operating Procedures (SOP’s) for assigned tasks and typical responsibilities
Manage & maintain facilities management tasks as assigned
Coordinate support for meetings and conference room reservations, as needed and directed
Ensure appropriate action plans and follow up with customers
Support requests associated with Jones Lang LaSalle Management, Operations Management and Financial audits
Owned and Leased Facilities: Coordinate & manage facility maintenance and repair services with building/property management company or third party service providers/vendors
Assist in the development of contracts Scope of Work
Assist in the creation of Requests for Proposals (RFP’s) to solicit pricing from multiple vendors
Solicit pricing from multiple vendors
Draft contract(s) for facilities related services for assigned sites
Manage contracted services to see that they are adequately performed per the agreed Scope of Work
Manage the vendor’s Certificates of Insurance, ensure compliance with Client guidelines, JLL standards and Ownership requirements
Resolve problems associated with all building services including but not limited to: janitorial, maintenance parking and meeting/conference room set-ups
Implement preventive, ongoing and anticipated non-mechanical maintenance programs
Read and understand the applicable Service Level Agreements of the Management Agreement

133

Facilities Coordinator Resume Examples & Samples

Facilities experience in a production environment
Ability to lift 65 lbs
Basic understanding of IT systems a plus
Ability to work in fast paced environment
Ability to prioritize and manage concurrent projects/tasks
Ability to get results on time and exceed expectations
Available to address issues as they come up, even on late nights or weekends

134

Facilities Coordinator Resume Examples & Samples

Daily walkthrough of all 3 floors ensuring all kitchenettes are fully stocked for the day
Empty all dishwashers from prior evening and place dishes in appropriate cabinets
Load and run the dishwashers as needed
Ensure all kitchenette equipment functions properly
Retrieve mail from central mail room and distribute or re-route as appropriate
Cover receptionist while out
Inventory control of kitchenettes
Conference room maintenance and general upkeep
Labeling boxes that are to be sent to off-site facility
Report and assist with any cube issues
Restroom tidiness: counters dry and clean, no trash on floors, reporting to Supervisor any stock, equipment and major cleanliness issues
All printers stocked with paper
Stocking all snack areas
Assist with special projects as needed
1 Year working in an office environment prefered
Basic understanding of Microsoft office
Must be well organized and able to multi task in a fast paced environment
Must be focused with attention to detail
Must be able to communicate and work well with other team members
Must be able to work independently and maintain high level of productivity
Must be able to pass a criminal background check

135

Facilities Coordinator Resume Examples & Samples

Manage 3rd party vendors’ performance to deliver best in class services in terms of health and safety compliance, permits and statutory requirements, space standards legislation, fire certification, update of building records and all documentation regarding compliance issues and resolutions
Effective day to day facilities operation and maintenance to ensure adherence to SLAs/KPIs
Act as the escalation point for problem resolution for internal customers concerning all operational aspects of service delivery by 3rd party Facilities Services vendors
Support periodic RFPs for Facilities Services – pantry, security, mail room, cleaning vendors etc
Coordinate with finance department to process all invoice payments in Coupa system, create purchase order and manage periodic facilities services payment
Stakeholder management internally and externally to build strong relationships

136

Facilities Coordinator Resume Examples & Samples

Two or more years’ experience with Facility or Property Administration is required
Proficiency in and knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Access, project and Outlook)
Must be proficient at Excel Spreadsheets and have the capability of customizing administrative reports

137

Facilities Coordinator Resume Examples & Samples

Transition Management – Assist on key transition initiatives, such as janitorial, transportation service, waste removal, and other service lines. Track compliance and metrics for consistent and thorough delivery across the portfolio
Large Project Support – Special Initiatives – Provide support on key FM service delivery alignment and input on assigned key initiatives within large projects currently in delivery
Key Initiative FM Operational Delivery – provide support with integration of central initiatives across FM enterprise. (Example – Recycling program)
Service Delivery Compliance – Help support priority compliance initiatives, process, and system integration as they relate to client compliance deliverables
Help drive high quality results which exceed the client’s expectations
Respond to and addresses the day to day issues that surface with the client, understanding what issues require escalation
Assists with researching, operational reporting, budgeting, financial systems, purchasing as necessary
Assist Program Manager with tactical planning for the regional facilities team’s goals and objectives
Helps resolve problems associated with all building service amenities
Undergraduate degree, preferred

138

Facilities Coordinator Resume Examples & Samples

Assist as needed with receiving and dispatching of work requests to technical staff, vendors or other service providers
Assist as needed with the coordination and scheduling of maintenance activities
Assist as needed with managing and coordinating work with 3rd party vendor including: tracking work order completion, vendor and client follow up and validating/approving subcontractor invoices
Manage badging process for JLL team and vendors
Assist with vendor PO Requests and Purchase Requests, as needed
High School graduation or GED is required
Associates or bachelor’s degree is preferred
Strong organizational and interpersonal skills with a strong customer focus
Proficient in MS Office, possess strong written, verbal and people skill
Ability to plan and manage work under time constrain

139

Facilities Coordinator Resume Examples & Samples

Coordinates facilities issues for corporate locations
Prepares project plans and coordinates internal staff relocation and changes with management by negotiating between and with managers concerning space allocations, equipment needs (e.g., furnishings, PCs, phone lines) and availabilities
Receives facilities service requests (e.g., cabling, lighting, electrical, video conferencing) and coordinates with vendor for repairs
Maintains and updates a disaster recovery manual (e.g., list of vendors with work and home numbers, planned alternate facilities coordinated with local realtor)
Coordinates with Security and property management to determine access codes, coordinating issuance of access cards and keys, installing and moving locks, and reviewing security reports for unauthorized access and/or access attempts
Contacts property management to notify of expected equipment deliveries or contractor arrivals and arrange access
May negotiate prices with vendors and obtain management approval for contract terms and time frames for implementation of new services (e.g., long-distance telephone rates, garbage and recycling pickup)
Coordinates facilities cleaning between building and administrative staff by helping to define duties and schedules
Purchases or oversees purchase of new services, equipment and/or supplies for the cost center and maintains inventory listing of fixed assets and office equipment (e.g., terminals, copiers, printers)
Coordinates internal audit activities of facilities and equipment by completing audit activities and questionnaire from corporate and maintains records of audit activities, findings and action plans and communicates with management concerning audit-related issues
Assists in budget preparation for the cost center by projecting expenses for department manager. May identify variances between actual spending and budgeted spending on a monthly basis and submit written explanation for variances to manager
Proficiency in written and oral communication skills in dealing with employees or external customers/clients
Knowledge of project management with the ability to multi-task ongoing projects of varying size and complexity
Knowledge of use of office equipment required
Knowledge of the procedures for controlling and maintaining office inventory
Proficiency to demonstrate or explain tasks, concepts, instructions, etc., to others
Proficiency in establishing and maintaining effective working relationships with employees, clients and public

140

Facilities Coordinator Resume Examples & Samples

Develop processes and service agreements supporting building operations
Assist with MAC initiatives and projects
Assist with documentation for FM policies, procedures and process
Work on obtaining competitive pricing for FM services and supplies
Work to document and support the Bright Work program
Assist with management of Facilities Operation programs
Assist with the management of the Facilities related SLA’s and Service Desk processes
Assist in the monitoring of Property Management services and service level expectations to ensure efficient and practical upkeep of all premises
Process purchase order requests, invoices and administer P2P purchases
Provide support and assistance for the Event Services team

141

Facilities Coordinator Resume Examples & Samples

Assisting with the development and maintenance of the facility
Requires a minimum of an Associates degree or equivalent
Requires knowledge in Microsoft Office (Word, Excel and PowerPoint)
Experience in Facilities Management or related field preferred
Strong written and verbal communication skills and the ability to interact well with different levels within the organization
Ability to work independently within broadly defined objectives
Capable of easily adapting and strong problem solving skills
Self-Disciplined, highly organized, and results oriented
Ability to multi-task and follow up is critical

142

Facilities Coordinator Resume Examples & Samples

Continuous monitoring of IFM business line
Responsible for overall integrity of the Corrigo system and assuming responsibility for supporting the account team, overseeing proper system use and configuration to meet internal and client objectives
Manage the JLL Corrigo work order process and systems and associated data platform, as it specifically relates to performance management/reporting and maximizing Corrigo capability
Serve as the single point of contact to the account team for all CMMS systems related questions, support issues, and requirements
Responsible for production of monthly, quarterly, annual and ad-hoc account reporting. Reports include work order activity, scheduled maintenance, service level compliance, labor reporting, project reporting, incident reporting and training
Explore options to satisfy new business needs within the capabilities of existing systems; configure, document and deploy solutions
Provide new user training, advanced user training and new feature training to the account and client staff as required
Configuration of system notification messages, print formats and other inbound/outbound communication mechanisms
Act as an interface with client, vendors, and Store Managers
Assist Facility Management team with tactical planning and execution for the regional facilities team’s goals and objectives
Properly & effectively administer and maintain assigned technology platforms, such as but not limited to, SharePoint and Corrigo (CMMS) database
Ensure appropriate follow up with customers and vendors
Continually seeks opportunities to increase customer satisfaction and deepen client relationships
Support requests associated with various JLL audits
Analyze performance data to recognize historical trends that can be used to forecast probable results
Lead responses to patterns, turn data into information, information into action and action into value for the client
Provide support to maximize utilization of suppliers, preferred vendors/contractors and the level of spending with diverse business enterprises; manage the maintenance of existing contracts; ensure compliance
Assist team with contract administration for various service providers
Undergraduate degree preferred, or equivalent experience
Minimum 3 years’ experience managing CMMS / work order applications, performance management, data and analytics
Experience in a corporate environment or as a third party vendor
Demonstrated process orientation and data driven skill sets
Above-average aptitude for technology and systems, highly proficient in MS Office with a heavy emphasis in Excel and Power Point
Work well with an integrated and virtual team to perform tasks
Self-starter, team player, and strong organizational and communication skills

143

Facilities Coordinator Resume Examples & Samples

Provide administrative support to the Facilities Department
Have a Coordinator role in Blue Mountain Regulatory Asset Manager (BMRAM)
Assist on special projects as needed
Assist department in updating spreadsheets or databases
Coordinate meetings - Outlook invitation, booking conference room and/or ordering lunch
Filing of ECN documentation
Follow current good manufacturing practices (cGMPs)
HSD/GED required. Associates degree preferred
Minimum two years of work experience in similar role required
Experience with Blue Mountain preferred
Experience with Computer Systems a plus

144

Facilities Coordinator Resume Examples & Samples

Directly support the Site Hard services manager with on-going facility and team related responsibilities, including, but not limited to: Quality check of work orders, reviewing and updating group training curricula and training status, assisting the senior facilities coordinator with financial reporting and tracking
Works with and assists the soft services manager and coordinator to resolves problems associated with all building services including: janitorial, food service, coffee services, parking, vending, badging, conference rooms, cubes as well as interior and exterior furnishings, fixtures and equipment
Works on items as directed by their manager or other managers in the group
Acts as a back resource to the soft services group
Candidate must be flexible and poses the ability to multitask and have a high tolerance of ambiguity. Be able to master many smaller jobs and have the ability to go from job to job
Familiarity with Computerized Maintenance management Systems is a Plus. Experience with MAXIMO is a bonus
Must be fluent in English

145

Facilities Coordinator Resume Examples & Samples

Support the Facilities Manager/Director with management of third party vendors; assign vendors work orders via Landport
Ensuring all locations are properly setup and existing accounts are accurately maintained with up-to-date information. This includes the maintenance of the Store Profiling system for SAP
Ensure all utilities are set up/terminated, new vendors are added to SAP
Work with Commercial Procurement Manager to establish framework PO's where necessary
Support the region in meeting Burberry Impact goal of 15% reduction in energy usage and act on recommendations to reduce energy consumption

146

Facilities Coordinator Resume Examples & Samples

360Facility is a Computerized Maintenance Management System (CMMS). The designated 360Facility Systems Administrator is responsible for overall integrity of the 360 system and assuming responsibility for supporting the account team, overseeing proper system use and configuration to meet internal and client objectives
Coordinating and updating User IDs and Security Profiles for vendors or account staff
Support the account team users with password resets, security changes, general questions and other systems support requests
Administering property assets and related maintenance schedules
Property settings such as accounting codes, business hours, property contacts, service provider dispatching in 360Facility and facility service request system
Administering Companies (service providers) utilized by account team and client
Develop and deploy inspection forms supporting the building engineering team
Serve as primary contact coordinating data synchronization with the facility service request system Data Management team
Responsible for system and user process documentation, developing new documentation, and updating to existing documentation
Serve as the single point of contact to the account team for all systems related questions, support issues, and requirements
Undergraduate degree preferred
Prior experience with facility/building operations a plus
Above-average aptitude for technology and systems, highly proficient in MS Office
Felony background check and drug test required
While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear. The employee frequently is required to sit
The employee is occasionally required to stand; walk; reach with hands and arms; and stoop, kneel, crouch, or crawl
The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds
Specific vision abilities required by this job include close vision, and ability to adjust focus
While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts, fumes or airborne particles, and outside weather conditions
The noise level in the work environment is usually quiet
Preferred candidates will have real estate experience, preferably on site at a property management assignment, some accounting background, and enjoy dealing with people
Candidates must have a strong interest in commercial real estate and/or project management

147

Facilities Coordinator Resume Examples & Samples

Monitor and immediately respond to building system alarms via various computer and control systems found within the BACC Room by contacting/notifying appropriate on/off site personnel and use of systems within the BACC
Position functions are critical to maintain occupant life safety, effective building operations (both critical and noncritical operations), and building security
Perform various tasks including, but not limited to, making building wide announcements, controlling elevators, operating CCTV systems, and dispatching events via two way radios and telephone
Maintain shifts logs and detailed documentation of events and activities during scheduled shift
Interface and communicate with various authorities, building management, and operations support staff
Input data in various system within the BACC
Communicate events and act as liaison between the BACC operations and management
Enable and disable various fire alarm system actions and zones as requested/ needed
Dispatch after hours, high priority/emergency alarms from various sites in the Atlanta, GA portfolio
Complete Incident Reports/ Shift Logs
This position requires persons that are computer oriented/literate, good communication skills, both written and oral, with the ability to work in a stressful environment and act effectively during emergency situations
Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, use of email systems, use of internet browsers, and other office procedures and terminology
Knowledge of transmission, broadcasting, switching, control, and operation of telecommunications systems
Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times
Talking to others to convey information effectively
Being aware of others' reactions and anticipating how they react during emergencies
Adjusting actions in relation to others' actions/needs
Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems
Actively looking for ways to help people
Communicating effectively in writing as appropriate for the needs of the audience
The ability to identify and understand the speech of another person
The ability to speak clearly so others can understand you
The ability to tell when something is wrong or is likely to go wrong
The ability to concentrate on a task over a period of time without being distracted
The ability to read and understand information and ideas presented in writing
High School Diploma or equivalent GED

148

Facilities Coordinator Resume Examples & Samples

Assist in lease administration activities including occupants contacts and insurance information; generate reports
Prepare and coordinate bid proposals, service contracts and approved invoices. Assist in bidding process and assist facilities manager(s) in their efforts to ensure compliance with policies and procedures
Prepare and code invoices for facility manager’s approval
Track and file contracts and insurance certificates; maintain follow-up system for expirations
Monitor and maintain the facility maintenance work order system and prepare monthly reports for facilities manager on status of occupants work orders
Maintain the facility purchase order system
Maintain lease and contract files, as well as other files located within the facilities management office

149

Facilities Coordinator Resume Examples & Samples

Provide line management to the Front Desk Administrators and 3rd party service providers
Create controls for managing all facility related expenses and ensure that budget is not exceeded
Supervise the service providers, ensuring that performance is in line with the agreed contracts
Streamline and update facility procedures
Efficient handling of all travel bookings for Diageo employees in a way that creates value for the business
Manage end to end IA requirements in terms of Work Permits and housing
Arrangement and proper documentation of all hotel bookings and accommodation of employees and visitors in line with facility policies
Coordination of pool vehicles and other employee transport
Manage Utility payments for all sites
Manage Telephone allocations and allowance overspend deductions
Manage 3rd party headcount request and 3rd party payments
Ensure POs, purchases and payments are processed in a timely manner
Management of Canteen Service to ensure improvement of Customer Satisfaction rating
Provide logistics and administration for meetings and workshops
Ensure availability and controlled use of all necessary office equipment, stationary and panty supplies at all sites
Ensure that all offices are kept clean and tidy at all times
Monitor and track the scheduled cleaning and maintenance of all areas at both sites
Oversee Landscaping and office management
Ensure there is enough stocks of supplies at all sites at all times
Ensure that work is performed in an efficient, safe, and environmentally responsible manner and ensure compliance with H&S and CC&E
Degree in management/business related fields
2 years minimum in Office Administration experience with some focus on facilities management
Ability to understand and work within budget
Thorough & attentive to detail
Good organisational skills
Familiar with Facility Procedures

150

Facilities Coordinator Resume Examples & Samples

Janitorial-‐ Ensure the entire facility is maintained and always presented in a clean and sanitary way. On occasion, this position may need to direct the work of the janitorial vendors to complete work that needs to be completed after regular business hours
Safety -‐ Maintaining the safety of the staff and security of the facility. Working with the Facilities Manager, work to ensure security systems, alarms, door locks, and security procedures are functioning and up to date. Interact with building security detail
Maintenance -‐ Ensure the facility is maintained and fully functional and orderly manner, including new hire setups and staff move requests which will require the disassembly and assembly, installation and relocation of office furniture. Replace and/or repair non‐functioning items. Interact with building engineer, when necessary
Shipping & Receiving -‐ Handle and process mail, packages and large shipments in an efficient and timely manner to ensure business continuity
Back up-‐ Act as relief for receptionist during This includes manning the main telephone and greeting guests/visitors according to the reception guidelines
Participate, as required, in emergency response training, procedures and stocking first aid supplies
Perform other tasks as required by management
First Aid, CPR, AED training and, certification

151

Facilities Coordinator Resume Examples & Samples

Receive all supplies and inventory at the Corporate East Location and deliver to departments per the purchase order
Check supplies and inventory to insure no damage and verifies correct count of material from the carrier
Verify receipt of inventory and supplies against packing slip
Enter received inventory and supplies into PRO’s database against purchase order
Notifies Strategic Sourcing if there are any discrepancies on orders received
Receive and verifies all inbound overnight freight and envelopes, delivering to persons or departments noted on all packages
Sort all USPS mail daily and places in corresponding mail slots
Deliver department mail to individual assigned for each department
Group and packages all outbound mail for shipment to branch offices daily
Assist in the shipping of computer equipment to field offices
Maintain shipping computer to ensure day end process is completed daily for overnight service
Maintain inventory of stock copier toners and office supplies within the Corporate office
Responsible for stocking of storage areas for office supplies and copy paper throughout the office
Maintain inventory of records management program and is responsible for assisting Corporate support departments in storage and retrieval of offsite records, as well as delivery and return of documents
Other duties as assigned by the Strategic Sourcing Group
Must have the physical ability to unload truck shipments daily and distribute via hand truck or cart. Must also be able to deliver equipment and supplies, including cases of copy paper, throughout the Corporate office
Basic knowledge of Microsoft Applications, MS Office and Outlook
Excellent customer service skills and ability to communicate with all Corporate personnel, including senior management
Good attention to detail, self-motivated, ability to prioritize tasks

152

Facilities Coordinator Resume Examples & Samples

Performs general facility support tasks related to one or multiple functions, such
As building security issues and access system maintenance, shipping and
Receiving, distribution of mail to employees, furniture and equipment moves, and conference room set up
May perform building or equipment maintenance tasks including the completion
Of work orders, scheduled routine maintenance, preventative maintenance and
Repairs
May manage company vehicles for site and coordinate the transportation of
People and items
Coordinates assigned activities with outside contractors and vendors, as needed
Previous experience that provides the knowledge, skills, and abilities to perform the job (comparable to at least 2 years)
Ability to handle multiple projects and balance priorities
Ability to work independently and resolve problems
May require knowledge and understanding of computerized maintenance and work order systems
May require advanced knowledge of shipping service operations and software such as FedEx, UPS, etc
May require a thorough understanding of security systems

153

Facilities Coordinator Resume Examples & Samples

Support the Sr. Management of the Facilities and Real Estate department with but not limited to
Phones, filing, scanning,
Manage calendars and schedule meetings (using Condeco system)
Prepare PowerPoint Presentations
Travel arrangements
Develop detailed PowerPoint presentation, organizational charts,
Draft memos, desk drops and letters as required with minimal direction for managers review and editing
Process T&E's
Process MasterCard submissions on a monthly basis
Manage vacation and Out of Office Calendar for facilities department
Process PO request based on proposals submitted by facilities staff
Process shipping or mailings for department
Process IDM request for new hires, ordering technology equipment
Maintain and update contractor vendor list for White Plains and Purchase locations
Provide back-up support to payroll for engineering staff using Kronos system
Sort mail and distribute accordingly
Reconcile invoices for management signature and forward to Finance for process
Provide back up support to vending services
Organize and maintain departmental files & supplies
Maintain org charts for the Facilities Dept
Maintain Insurance Certificates
Experience with Microsoft Office suite of applications
Experience in a Facilities/Real Estate/Administrative a plus
Ability to work in a fast multifunctional department

154

Facilities Coordinator Resume Examples & Samples

Works closely with MAC Manager on weekly moves
Provides support for vendors, guests, visitors and employees at client locations
Resolve concerns associated with all building services including, but not limited to: janitorial, food service, coffee services, pest control, vending, ergonomics, and conference room set ups
Coordinates special events, meetings and moves in support of client or Jones Lang LaSalle
Provides support with inventory and ordering of consumable supplies
Acts as an interface with vendors, client, visitors and guests. Acts collaboratively to solve problems and resolve spontaneous and unique situations with professionalism and service orientation
Ensures appropriate follow up with customers and vendors
High school education; undergraduate degree, preferred

155

Facilities Coordinator Resume Examples & Samples

Provides Facilities Site Services Support for the metro New York corporate offices; guest/reception, vending/coffee services, mail, heating and air conditioning, janitorial, furnishings, space planning, relocations and general building maintenance
Supports the local team with on-boarding and badging of new employees
Works with counterparts in other service-related departments in support of the building occupants; IS&T, Procurement, Environmental Health & Safety, Security, and site property management
Will report to Facilities Manager, US & Latin America

156

Facilities Coordinator Resume Examples & Samples

People’s skills: be able to manage people’s problems/demands in a highly competitive and international environment
Go-getter who isn’t afraid of going the extra mile
Basic understanding of property management

157

Facilities Coordinator Resume Examples & Samples

Manage Reception; including receiving and directing visitors and guests, answer incoming calls, receiving mail & parcels, etc
Liaise with Property Management on landlord related issues
Manage 3rd party contractors & vendors as needed to maintain & operate the office
Support hiring and new hire onboarding processes for HR
General clerical duties including photocopying, fax, mail, office supplies, and business cards
Schedule and coordinate meetings
Coordinate and help maintain snack program
Coordinate catering requests
Maintain office lobby & conference rooms
Coordinate/assist with planning for various company functions: All Hands Meetings, Company Picnic, Company Events, Holiday Party, Executive Meetings, Catering, Socials, etc
Assist with internal employee relocations and small construction projects

158

Facilities Coordinator Resume Examples & Samples

To supervise and ensure the effective and professional conduct of the main reception staff, function and switchboard services
To supervise the Housekeeping Assistants and ensure facility cleaning function is performed according to high standards of cleanliness and hygiene
Ensure smooth running of reception desk and switchboard
Back up Receptionist
To coordinate the booking of all meeting rooms and shared facilities
To coordinate the catering for internal or external meetings of staff and visitors as required by the various departments
Arrange QMMs and QEMs (on behalf of GMBA) and other meetings as required
Meeting agendas and minutes
To effectively procure and manage the use of office supplies and stationery
Issue of all Purchase Orders according to existing policies
Parking Space Assignment / Parking Arrangements
Staff Induction Training / Process
Regularly update policies & procedures related to function
Undertake the full range of duties relevant to the leadership, management and development of direct reports to ensure their performance meets and or exceeds both the business and their own personal goals/objectives
Maintain a positive, results orientated work environment, building partnerships and modeling teamwork, communicating to the team in an open, balanced and objective manner
Participate in formal staff review processes e.g. performance and salary reviews to corporate standards and timescales
Assist the FM to ensure the smooth running of the Facility
General Facility repairs and preventative maintenance
Coordination of general and/or preventative maintenance (liaising with vendors / landlord)
Overseeing outsourced maintenance work
Installation, maintenance and repair of office furniture, equipment and fixtures
Ensure the smooth running of Office Automation Equipment (i.e. Multi Function Copiers)
General collections / deliveries and errands for the Company
Recommend appropriate Vendors for use by Facilities Department
Ensure that the health, safety and security of the facility, staff, visitors and equipment is in accordance with policies and/or legislation
Management of Office keys, Access Cards, CCTV, Security Passwords, fire systems and fire extinguishers
Vehicle safety / maintenance checks
Ensure that Help Desk tickets are taken care of and closed in an acceptable timeframe
Assist with space planning and/or move management
Computer literate (MS Office incl. Outlook),
Self-motivated and independent
Excellent interpersonal, verbal and written communication skills
Client focused approach to work
A flexible attitude with respect to work assignments and new learning
Ability to manage multiple and varied tasks with enthusiasm and prioritize workload with attention to detail
Willingness to work in a matrix environment and to value the importance of teamwork
Strong technical understanding
Ability to work in cross-functional areas
Ability to represent PAREXEL to clients in a positive and professional manner
Fluent in local language, English preferable, both verbal and writing
Strong proven experience in administration / building services

159

Facilities Coordinator Resume Examples & Samples

Assist Facility Management Team with violations management and remediation of fines in the North East Region
Process violation fines and various permit fees for payment
Maintain violations data banks and online violations files as directed
Manage our third party legal partner to attend required hearings in the North East Region. Maintain records on hearing outcomes
Generate Quarterly and annual ECB violations reports for JLL Sr. Management for reporting to Capital One. Track ECB spend and savings data on an ongoing basis
Work closely with our third party trash hauling vendor to ensure that violations incurred and under their area of responsibility are captured, and that payment for those fines are not incurred by Capital one
Must have the ability to search the NYC violations system and pull real time information regarding outstanding fines including actual amounts due to the agencies
Must have the ability to work overtime as required in order to meet deadlines
Coordinate meeting events in support of the client or JLL
Act as an interface with corporate offices, client, visitors and guests
Ensure appropriate follow up with violation issues are completed and documented

160

Facilities Coordinator Resume Examples & Samples

Provide support for the food and beverage service for in-house meetings, workshops and events
Monitor and assist staff with conference rooms, cube and/or conference phone lines reservations
Set-up tables and chairs in conference rooms based on reservation requests
Liaise and escort vendors and contractors performing repairs, maintenance or special services
Be knowledgeable and assist with the response to office emergency preparedness procedures and protocols
Serve as a backup for the Facilities New Hire Orientation
Required to work out of multiple office locations in the DC Metropolitan area as needed
Assist with monitoring and stocking the office supply inventory
Monitor kitchen areas for cleanliness and emptying dishwashers and refrigerators as needed
Ability to work beyond Kearney’s core office hours which may include morning/evening events and the occasional weekend
Distribute mail and packages to staff and/or assist with oversized or heavy packages
Serves as an alternate receptionist
Physical activity required including bending, reaching, lifting and pro-longed periods of sitting, standing and/or walking
Ability to lift, move, carry, push and/or pull objects or materials up to fifty (50) pounds
Ability to work well with all levels within an organization and external vendors
Demonstrate proficiency operating a computer using Microsoft Office Suite
1 to 2 years of related work experience
Strong attention to detail and customer service skills
Must possess a valid Driver's License
Ability to obtain and maintain a U.S. security clearance (US Citizenship Required)

161

Facilities Coordinator Resume Examples & Samples

Professional and polished at all times in demeanor, appearance, telephone and interpersonal manner
Associate membership to BIFM desirable
IOSH Managing Safely Certificate desirable
Professional and polished at all times
Excellent Word, Excel and email skills
Experience of working with Google applications is beneficial
Absolute sensitivity and discretion when dealing with confidential information
Previous facilities administrative/customer service experience in a corporate environment desirable
Manage meeting room set-up and breakdown, which will include relocating furniture (manual lifting will be required)

162

Facilities Coordinator Resume Examples & Samples

(3-5) years of experience in a facilities coordinator or equivalent role
Experience with project management, move coordination, front of house/lobby operations, mail and distribution services, project coordination, financial tracking and clerical responsibilities associated with departmental support
Experience in construction, maintenance, furniture management, space planning, EHS, or other fields related to departmental responsibilities is a plus
Knowledge of office and/or campus daily operations
Skilled in organizational and time management practices
Customer facing position will require well-developed customer service skills
Excellent written and verbal communication skills with emphasis on interpersonal communications
Ability to work with high-level contacts and capable of dealing with sensitive and confidential subject matter utilizing considerable tact and diplomacy
Skilled in communication with executive, administrative, and line management when necessary to gather or convey information
Skilled in preparation of reports and analysis
Capable of leading a project, acting as a team lead to support various projects and initiatives
Candidate must have exceptional self-motivation skills and be comfortable self-directing their individual contributions
Event coordination experience is a plus

163

Facilities Coordinator Resume Examples & Samples

Assist in ensuring the safety, security, appearance and functionality of facility. Take immediate action on building problems ensuring code, safety and security regulations are adhered to, interacting with building management, global security and outside vendors as required
Act as onsite representative for fax/copiers - troubleshoot and place maintenance calls as required
Code invoices for approval of Site/Regional Facilities Manager
Ensure internal and external facilities policies and procedures are followed
Maintain inventory for offsite storage
Under guidance, ensure recycling program is operating efficiently
May act as the Facilities representative on the Emergency Response/Building Evacuation teams
Order all Facilities related supplies

164

Facilities Coordinator Resume Examples & Samples

A "community first, company second" culture based on Core Values that really matter
Clinical outcomes consistently ranked above the national average
Performance-based rewards based on stellar individual and team contributions
Computer based maintenance system
Customer service for facilities management/work orders/invoices
CBO reception front desk/mail
Center Planning & Development Coordination Support: Project Implementation & Facilities Management CBO reception/mail
CBO general maintenance/stocking/manage building services
CBO coordination of special events/set up/ break down
CBO safety and Village Green

165

Facilities Coordinator Resume Examples & Samples

Manage capital procurement projects from start to finish
Technical knowledge in facilities and asset management or maintenance, demonstrated by at least 3+ years of direct experience in a facilities role
Bachelor's degree or equivalent experience required, preferably in a life science or engineering field
Familiarity with SAP and "Rapid" workflow management programs desired
Excellent organization and communication skills in a fast-paced environment
High attention to detail and accuracy in work
Ability to work independently with minimal supervision and work with employees at all levels

166

Facilities Coordinator Resume Examples & Samples

Process and manage onboards/offboards
Training Coordination for the Thousand Oaks site
Assist with budgetary requests, analysis and reporting and act as a liaison to JLL finance team and other account team members. Assist with researching, analyzing and reporting budget variances and work with team members to identify and respond to any financial or budgeting related issues
Assist Facility Manager with tactical planning for the Global Facilities Operations (GFO) team goals and objectives
May assist in resolving issues associated with all building/Soft Services including: janitorial, food service, coffee services, parking, vending, badging, conference rooms, cubes as well as interior and exterior furnishings, fixtures and equipment
Coordinates special events in support of client or JLL
May provide facility specific assistance to the project management team as needed or requested
Acts as an interface with client, visitors and guests. Acts collaboratively to solve problems and resolve spontaneous and unique situations with professionalism and service orientation. Ensures delivery of committed services and overall satisfaction with client. Provides facility specific assistance to the project management team as needed or requested
May be required to work overtime to meet deadlines
May be required to travel to alternate sites
Minimum of three years of relevant work experience
Demonstrated strong organizational skills
Excellent English verbal and written communication skills
Excellent computer skills, including a working knowledge Word and Excel
Commitment to promote and support a collegial and supportive work environment for all staff
Maintenance of a valid State Driver’s License and good driving record

167

Facilities Coordinator Resume Examples & Samples

Conduct daily rounds and inspections to ensure assigned floors remain in pristine condition. All areas including office, restrooms, labs, pantries, etc. are to be looked at for appearance, cleanliness, safety and functionality. Work closely with internal engineering, maintenance technicians and contract vendors to ensure Canon’s high quality standards are maintained at all times
Learn Workplace Policies so that violations and safety issues can be identified while making rounds and inspections. Work to correct as appropriate
Implement turn-key employee moves and department furniture reconfigurations c/o IT and Building Ops manpower coordination, employee communication, written move instructions, labels, bins, nameplates, trashcans, etc
Monitor janitorial performance against service contract on assigned floors. Report and follow up on discrepancies and issues
Support General Affairs management with special projects and other tasks as assigned
Responsible for oversight and day-to-day management of assigned outside vendors c/o quarterly walks with vendors to ensure contract compliance, invoice validation and management. Obtain quotes and follow up on special services as required
Day-to-day troubleshooting and addressing problems, customer complaints, comments and inquiries as they arise. Ability to work and think independently. Exercise judgment on work assignments
Write SOP’s for approval and inclusion in Building Ops Manual
Other tasks as assigned by Division Management
5-7 years facilities-related experience required
Computer skills including MS Office, Internet Explorer and Lotus Notes
Working knowledge of work-order based system a plus

168

Facilities Coordinator Resume Examples & Samples

 Work in compliance with Alere North America Distribution Center Quality Management System and Quality Policy Requirements
 Manage the preventative maintenance program for equipment and the facility by performing internal inspections on the equipment and facility and coordinating with outside vendors/ Facilities Department to ensure preventative maintenances are completed on time
 Coordinate with both internal departments and external vendors to request repairs and ensure that the equipment and facility are well-maintained
 Update online database to record the completion of preventative maintenance activities
 Perform daily, weekly, and monthly safety inspections of the facility and participate in monthly safety meetings
 Perform general maintenance audits of the facility and coordinate with supervisors, managers, or outside vendors to address concerns
 Determine non-inventory supply needs of the operation and work with management and outside vendors to place orders as necessary
 Promote lean/5S operations by conducting 5S audits and coordinating with supervisors and managers to ensure action items are completed
 Complete administrative duties such as filing, updating display boards, and checking in visitors
 Serve as a back-up in processing purchase requests and invoices
Willing to be a team player and help out in shipping/receiving/and inventory control activities as necessary
 Willing to work hands-on in the warehouse to assist with basic maintenance activities including replacing commercial lightbulbs, re-attaching insulation, filling potholes, painting, and general cleaning as needed, etc
 Responsible for exhibiting professional behavior with both internal/external business associates that reflects positively on the company and is consistent with the company’s policies and practices
 Other responsibilities as assigned
Demonstrated skills in communicating (verbal and written) knowledge and ideas withclarity and effectiveness
Ability to interact effectively with all levels of the organization and perform multiple tasksin a fast-paced environment
Demonstrated ability to carry out assignments in a timely, accurate manner, following directions and accomplishing tasks as required
Ability Microsoft Word, Excel, and Outlook at an intermediate level
Eager to jumpstart a career in operations or facility management
Ability to operate material handling equipment such as forklifts, order pickers, and scissor lift
A minimum one year experience in an office environment
Experience working in Quickbooks or SAP
All listed tasks and responsibilities are deemed as essential functions to this position; however, reasonable accommodations will be made if at all possible under business conditions

169

Facilities Coordinator Resume Examples & Samples

Assist with office moves, furniture modifications and office setups
Oversee contracted vendors during office moves and renovations
Create and issue security badges for building access
Coordinate with building management to resolve service calls, parking concerns, and security and safety issues
Assist in event preparation and breakdown
Maintain a clean and orderly office environment
Maintain appearance of conference rooms and common areas
Maintain kitchen supplies and equipment
Restock paper and copy machine products
Order and stock office supplies as necessary
Provide daily status updates to the Facilities Manager regarding completed and pending trouble tickets or issues
Provide regular reception relief coverage
Retrieve, sort and distribute incoming mail
Assist other departments on various projects as needed
Knowledge of general office practices and procedures
Relevant experience providing facilities support in a busy organization
Able to prioritize workload and work under pressure with a high level of proficiency and initiative
Able to deal tactfully and effectively with a wide of range of individuals
Able to meet deadlines and maintain regular attendance
Able to work overtime when needed, including weekends
Able to maintain confidentiality of information and materials
Must work well with hand tools
Must be able to lift 70 pounds and climb or balance; stoop, kneel, crouch or crawl
Proficient in Microsoft Office including Microsoft Outlook
Able to multi-task and work in a fast paced environment
Results-focused, team-oriented and a strong work ethic
As provided in NetSpend's Background Check policy, eligible candidates may be subject to drug, criminal history, and credit checks, which will be conducted and used in accordance with applicable local, state, and federal laws

170

Facilities Coordinator Resume Examples & Samples

5+ years experience working in a fast paced multi-facility call center environment, with a focus on providing the best possible service to a demanding group of customers
Demonstrated ability to plan and prioritize tasks in a self-directed work environment and maintain high levels of productivity
The ability to communicate effectively and provide direction to contractors and vendors performing services for the company
Familiarity with Mac platform and Microsoft Office programs
Must be able to type 50 words per minute

171

Facilities Coordinator Resume Examples & Samples

Provide weekly summary of all facilities activities. (Weekly)
Serve as central point of contact for receiving packages for all office personnel. This includes managing the PR/GR of all materials via desktop in SAP (Daily)
Manage all onsite vendors performing maintenance functions. (Daily)
Ensure contractor safety program is followed. (Daily)
Maintain all sign off sheets and training records from vendors and contractors. (Daily)
Maintain internal and external work order log and ensure closure. (Weekly)
Manage visitor badge process and ensure they are turned in once the visitor signs out. (Daily)
Ensure all interior and exterior gates are functioning properly. (Daily)
Ensure all interior security gates are locked as required. (Daily)
Oversee all asset management including forklifts, RF equiment, maintenance supplies, etc. (Daily)
Perform information security audits to ensure corporate security policies are followed. (Weekly)
Perform documented safety walks and inspections
Oversee Inspections of Eye Wash Stations (weekly)
Perform SPCC (Monthly)
Maintain Safety Scorecard (Monthly)
Log all safety observations as they are turned in for review. (Weekly)
Oversee safety team and drive safety awareness through focus group
Ensure all fire extinguishers and emergency exit lights are inspected. (Monthly)
Maintain the PIV inspection logs. (Weekly)
Ensure all preventative maintenance actions are conducted as required. (Monthly)
Request quotes from approved vendors for all facility improvement projects. (Daily/As Required)
Enter work orders for all facility equipment repairs or modifications. (Daily/As Required)
LI-JJK

172

Facilities Coordinator Resume Examples & Samples

At least one year, two to three preferred, of progressive experience providing facility and operational support in a fast paced environment
General operation of facilities equipment used in a general office and building
General knowledge of janitorial services and standards in an office environment
Strong interpersonal skills with student and staff populations
Superior organization, prioritization, and self-motivation skills
Strong computer skills. MS Office Suite
Understanding of facility and building related codes and standards
The ability to analyze problems and communicate this to the Facility Manager
Ability to listen to customers (e.g. staff, etc.) and to understand and respond positively to their requests
Ability to adapt to changing assignments and multiple priorities
Ability to manage multiple tasks and successfully meet deadlines

173

Facilities Coordinator Resume Examples & Samples

Associate degree in Facilities Management or other related field
1 year of experience with Microsoft Outlook, Excel, and Word
Minimum of 3 years of Facility Coordinator or related experience in a fast paced manufacturing environment
Demonstrated ability to manage multiple tasks concurrently while meeting safety, critical production needs and cost constraints
Demonstrated ability to interface with internal and contracted employees at various levels
Possess working knowledge of a wide variety of facility related equipment/infrastructure and has performed millwright tasks
Must have positive communication skills, both verbal and written
Demonstrated ability to perform work with minimal supervision and guidance
Demonstrated ability to diagnose issues and impellent cost-effective solutions in a timely manner
Possess ability, willingness, and flexibility to perform a wide variety of facility related support tasks and support Production Maintenance team as required
Demonstrated proficiency with personal computers
Must possess ability to maintain positive attitude and perform in a team environment

174

Facilities Coordinator Resume Examples & Samples

Administer DHIFS leases (extensions/renewals/triggers)
Prepare floor plans, ensuring compliance with company guidelines
Research/coordinate furniture needs and acquisition
Project manage tenant improvements, remodeling, reconfigurations, moves and general office set-up for Company’s new and existing offices as assigned
Effectively communicate verbally and in writing with vendors, internal customers, project team and DHIFS management
Coordinate closing and liquidation of existing space and related FFE when applicable
Process and verify for accuracy all invoices on project related expenses
Other projects as assigned
Associate's degree (A. A.) or equivalent from two-year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience
Must have a vehicle, a valid driver's license, and be willing to travel

175

Facilities Coordinator Resume Examples & Samples

Your primary responsibility is the receipt, processing and delivery of all Sector HQ mail and packages. You are expected to know, and demonstrate the ability to be trained on how to handle all types of mail, use 3rd party carriers, and know when and how special handling/international efforts are required
Working with our conference coordinator, learning and providing Audio/Visual technical services, acting as Meeting/Event liaison overseeing scheduling and event set-up support
Working with our maintenance technician in assisting with employee relocations efforts, furniture disassembly/re-assembly, and interfacing with contractors who provide plant and equipment maintenance services
Participating in general facility maintenance efforts to promote a safe, aesthetically pleasing and productive environment
Assisting in the gathering and maintaining of performance information for evaluations and matrix presentations to management
5 or more years of applicable experience will be accepted in lieu of a High School diploma
2 years mailroom experience, that has provided a variety of packaging / shipping services
General mechanical skills, or a demonstrated aptitude for handling a variety of maintenance related tasks/projects
Ability to work independently, but also as a team player; and, can demonstrated a high level of customer service experience and satisfaction

176

Facilities Coordinator Resume Examples & Samples

Strong financial acumen - managing monthly accruals for the budget as well as monthly reporting for variances against the budget
Responds to client inquires and concerns
Creates work orders and assigns work orders to multiple technicians, subcontractors and vendors
Communicates work orders to technicians and assists management in resolving problems
Provides reports on open and closed work orders and checks status with the appropriate technician or vendor
Maintains files on work orders, proposals, and department files
Creates vendor files and checks accuracy on completed paperwork submitted by vendors
Trains vendors on work order and billing procedures
Assist with process and procedure training

177

Facilities Coordinator Resume Examples & Samples

Responds to client inquires and concerns. Ensures timely and quality service delivery to clients. Follows up with clients to ensure customer satisfaction
Creates work orders and assigns work orders to multiple technicians, subcontractors and vendors. Communicates work orders to technicians and assists management in resolving problems
Trains vendors on work order and billing procedures. Processes invoices and ensures proper cost center coding
EDUCATION and EXPERIENCE-High school diploma or general education degree (GED) required. Minimum of two years of related experience and/or training
CERTIFICATES and/or LICENSES-None
COMMUNICATION SKILLS-Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees
FINANCIAL KNOWLEDGE-Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages
REASONING ABILITY-Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills
OTHER SKILLS and/or ABILITIES-Basic skills with Microsoft Office Outlook. Physical requirements include stooping, standing, walking, climbing stairs and ladders and ability to lift and carry heavy loads of 50 lbs. or more

178

Facilities Coordinator Resume Examples & Samples

Maintains inventory and ensures ample stock of supplies
Issues parts and tools for work orders, as needed
Tracks work order requests for timely completion
Draft correspondence, as assigned
Prepares and tracks requisitions and work completion documents
Reviews daily time sheets (per team member) to track completion and close out work order requests
Performs follow ups of guest room calls pertaining to engineering requests
A minimum of one (1) year administrative experience in related field required
No supervisory experience required
Recognizes an emergency situation and takes appropriate action

179

Facilities Coordinator Resume Examples & Samples

Plan and manage regularly scheduled maintenance work in facility
Identify problems with facility in terms of functioning and appearance, analyze and recommend potential solutions, and plan a solution
Coordinate with landlord, vendors, and reception for facility repairs
Maintain appearance of the conference rooms, kitchens, bar and general facility
Prepare workspace for new hires, guests, departures and assist with staff moves
Assist with coordinating company sponsored activities, meetings, and events
Work with reception to provide and display meals and beverages for meetings
Display exceptional customer service skills (offering beverages, conducting small talk etc)
Assist with office supply management in coordination with Office Coordinator
Maintain daily coverage for reception during lunch hour and mail room as required
Responsible for establishing and administering the SF office Safety program, ensuring appropriate safety and evacuation plans are in place. Manage the execution of periodic drills and/or safety program updates
3 years of facilities experience
Four year college degree preferred
Exceptional interpersonal skills and ability to interact professionally with internal employees and external guests
Self-motivated, enthusiastic, passionate and proactive approach to work
Demonstrated ability to develop and maintain effective working relationships
Strong sense of urgency and ability to prioritize multiple tasks in a fast paced environment
Ability to be detail oriented and deadline driven to ensure demanding standards are met
Barista experience a plus!
Strong computer skills including Word and Excel
Ability to work independently and perform well with little supervision
Fluency in Spanish or Italian would be a plus!
Able to develop, implement and monitor an effective office safety program

180

Facilities Coordinator Resume Examples & Samples

Associate Degree or equivalent training and experience
Demonstrated knowledge of practices, policies, and procedures associated with the position
Experience managing records, reports, vendor on site scheduling and shipping deliverables
Knowledge of facility maintenance and operations, associated parts and tooling for general building maintenance and Mechanical, HVAC, Electrical and Plumbing
Sense of urgency around customer needs to ensure 100% customer satisfaction. Ability to be flexible and work well both independently and in a team environment
Demonstrate the ability to effectively manage multiple task and improvement projects under severe time constraints and changing priorities
Extend/update tickets as needed
Update customers as needed
Assign urgent/emergency work requests
Make sure labor time is added to work requests and track / report to Operation manager if labor hours are trending or have exceeded hours quoted to Customer
Watch 360 Work Order account for incoming requests
Assign requests coming into 360 as needed
Ensure escalated requests get completed accordingly

181

Facilities Coordinator Resume Examples & Samples

2 plus years of professional experience
Must be a team player, proactive, and possess excellent problem solving, and organizational skills
Be able to think strategically, act tactically and deal effectively with competing priorities and deadlines, and be able to
Ability to interact and communicate with stakeholders at different levels within the organization, which includes senior management, operations, personnel, and partners
Audio/Visual troubleshooting experience
Facility administration experience

182

Facilities Coordinator Resume Examples & Samples

Makes routine periodic walk-throughs of office
Repairs furniture as needed
Maintains appearance of office
Helps with office moves
Escorts vendors upon their arrival
Coordinates work orders, ensuring that vendors complete assignments
Follow-up on vendor no-shows
Maintains iSpace / eSpace seat assignment application
Assists with Onboarding / Departure processing, as required
Assists with site Onboarding orientation
Looks for cost savings and efficiency opportunities
Ensures working order of emergency supplies and maintains shelter in place supplies
Assists with firm sponsored events as appropriate (e.g. charitable events, flu shots, etc.)
Maintains a comprehensive procedures manual
Tracks site activity metrics
Is familiar with all managed service job responsibilities and prepared to step in where needed to cover staff shortages
Handles sensitive and / or confidential documents and information responsibly, and with integrity
Communicates professionally via email and verbally
Prepares miscellaneous reports and assists with special projects as required
5 years experience in similar service
Microsoft Word, Excel, PowerPoint
Ability to quickly learn proprietary systems
Excellent written and oral communication
Provide premiere service to clients with a “can do” attitude
Knowledge of safe workplace practices and an excellent safety record
Able to work from ladders safely
Able to lift up to 80 lbs on occasion

183

Facilities Coordinator Resume Examples & Samples

Schedule, manage and oversee work orders for stores
Review and reply to emails in a timely fashion
Manage work orders to ensure the work is getting done in a timely fashion
Review proposals from vendors to ensure pricing is in line with the scope of work
Track and follow warranties for stores to guarantee we are not paying for work that is under warranty
Address and resolve any vendor related issues
Maintain and update Accruent (Web based software system)
Be able to read leases to ensure work is not the Landlords responsibility and to get approval if needed to perform work
Positive, courteous, and professional at all times
Be able to hand High call volume
Strong background in Microsoft programs (Outlook, Excel, Word, etc.)
Quick learner with the ability to multi task
Must be able to type at least 35 words per minute
General administrative and clerical skills
Possess strong verbal, written and interpersonal communication and people skills
Must possess and exhibit an impeccable work ethic, dependability, and punctuality
Able to function as a resource and a proactive team member with the Facilities Department
Be adaptable to change and open to take on new projects whenever presented
Be able to manage projects and meet deadlines
Ability to maintain a sustained posture in a seated position for prolonged periods of time and operate computer and telephone equipment
Ability to handle repetitive motion necessary for typing and filing

184

Facilities Coordinator Resume Examples & Samples

Provides technical support by establishing timeframes and prioritizing assigned projects, partnering with Capital Project PM's in support of renovation and capital project activities. Interacts with FM's on building management and maintenance activities. Supports the scoping, design and progress of projects through completion
Allocates space and tracks space utilization on monthly basis and inputs change data via standard change control and space inventory process using a combination of manual and automated technology tools. May direct other staff assisting with data tracking and reporting
Provides technical support by establishing time frames and prioritizing assigned projects, partnering with Capital Project PM's in support of renovation and capital project activities and interacting with FM's on building management and maintenance activities. Supports the scoping, design, and progress of projects through completion
May participate in any number of activities listed below: Provide facility reports to various KP groups (equipment planners, property management, capital project managers). Coordinate process for damage resolution, claims
Processing vendor invoices and approving billings

185

Facilities Coordinator Resume Examples & Samples

Deliver an exceptional quality of service, as reflected by client feedback
Coordinate site operations accordance with all agreed policies, procedures and contract scope
Identify opportunities for improved operation and service excellence, making recommendations for conduct site inspections and assessments to ensure all building procedures and performance measures are maintained at all times and the provision of a safe workplace
Manage repairs and maintenance, minor works and other work requests, tracking to completion
Coordinate the delivery of site amenities which may include: fitness, food services, massage, transportation, support space planning activity and building churn/moves as required and acting as the site key point of contact
Provide coordination and support events, meeting and conference facilities as required
Provide the following services as may be applicable to the site: reception and guest support, new hire orientation, mail and courier services, office supplies and equipment maintenance, landlord relations and management of building access passes
Assist in carrying out safety and emergency response activities as directed
Follow established escalation procedures and incident reporting procedures
Maintain and update Standard Operating Procedures (SOPs) and emergency response documentation for
Update and maintain accurate records and official documentation for the site/s including web pages where any other activities to support JLL and/or operations, including, but not limited to: moves/reconfigurations, events, reception, and building operations
Participate in the individual performance management program, and personal development planning
Assist with operational reporting, budgeting, financial systems, purchasing as necessary
Identify and respond to any financial or budgeting related issues
Ensure prompt and accurate management of purchase orders in finance systems
Manage payments to Vendors where applicable, using available systems, complying with relevant policies
Seek ways to constantly reduce costs and improve operational standards
Prior experience in Facilities, Property Management, Hospitality, or related field preferred
Knowledge of local occupational health and safety requirements, critical facilities and vendor management for specialized services is advantageous
Understanding of basic technical aspects of property (Computer Room Air-conditioning, Chiller system, Fire Protection system, Mechanical & Electrical system, BMS system) is advantageous
Excellent communication, organization and problem solving skills
Ability to work independently with little supervision and effectively deal with stressful situations
Self-motivated, confident, energetic and flexible

186

Facilities Coordinator Resume Examples & Samples

Associates degree (A.A.) from two-year College or university or minimum of three years related experience in an administrative or customer service related environment, or at least one year of real estate experience
Candidates must have a strong interest in commercial real estate and/or property management
Solid financial skills
Ability to speak proficiently and professionally both over the phone and in person
Ability to process work quickly, accurately, and with changing priorities
Proficient in all MS Word, Excel, And Internet/Email Software
Must interface with all client levels and be able to process and develop information to meet their needs

187

Facilities Coordinator Resume Examples & Samples

Supervise equipment repair and maintenance
Oversees the contract/work of several repair providers
Facilitating large equipment training
Enforce rules and regulations of facilities to maintain discipline and ensure safety
Supervise and coordinate the work activities of personnel, such as training staff members and assigning work duties
Confer with management to discuss and resolve participant complaints
Explain principles, techniques, and safety procedures to participants in recreational activities, and demonstrate use of materials and equipment
Complete and maintain time and attendance forms and inventory lists
Meet and collaborate with campus community organizations, and other professional departments
Evaluate staff performance and report Key Performance Indicators
Develop solid financial cost analysis for purchases, planning, design, construction, and upkeep of various facilities and areas
Works closely with University Construction to ensure projects are completed smoothly and on time. Projects range from national brand facelifts to new, multi-million dollar dining hall construction
Strong knowledge of Microsoft Word and Excel
Strong financial analysis skills
Bachelor degree in related field
Food Service Industry experience preferred
Minimum of 2-3 years of facilities experience required; construction, plumbing and/or electrical experience required

188

Facilities Coordinator Resume Examples & Samples

Ensure a comprehensive Fire/Life Safety Program is in place, adequately staffed and that staff is appropriately trained. The Office Manager must make sure that related resources are serviceable and in good working order. This includes responsibility for the Emergency Response Plan document, as well as regular evacuation drills, as needed
Instituting and implementing a ‘Preventative Maintenance’ schedule
Communicating and resolving repair and maintenance issues with assigned contractors and vendors
Work alongside the Facilities Operations Manager to track issues that contributes to having repair and maintenance costs
First point of contact for vendors, contractors, and service alarm emergencies that relate directly to facilities
Performing regular walk-throughs and evaluations of facilities
Serving as point of contact between facilities, landlords, contractors, and vendors when facilities require repairs
Maintaining and updating facility records
Provide, maintain and track appropriate furniture in the office
Have a solid understanding of the fundamental metrics for their assigned office (i.e., RSF, number of seats, offices, hotels, users, etc.) and anticipated space needs. Manage hoteling program where applicable
Coordinate all internal office moves
Ensure facility is in peak operating condition and has an orderly appearance. Monitor building provided services. Understand temperature zones/equipment and targets, electrical distribution and backups, supplemental AC and general maintenance procedures
Arrange for appropriate meeting spaces and audio/visual support, to include a reservation process
Perform minor repairs/installations of office furniture and accessories

189

Facilities Coordinator Resume Examples & Samples

Minimum one year Construction or Facilities Management required
Microsoft Office experience: strong with Excel, Word, and Outlook
Ability to be team player
Relationship Building
Ability to manage several tasks and competing priorities
Self-starter and self-motivator
Ability to work well on a cross functional team
Ability to handle and work with ambiguous instructions

190

Facilities Coordinator Resume Examples & Samples

Provides support for guests, visitors, and employees at client locations
Perform walk-through/checklist inspections of client buildings
Use web based work order system to monitor and respond to client and management requests. Assists with receiving and dispatching of work requests to technical staff, vendors or other services providers
Resolves problems associated with all building services including: janitorial, conference rooms, cubes as well as interior and exterior furnishings, fixtures and equipment
Seeks to continuously improve processes, systems and overall client satisfaction, creating new SOP when needed
Coordinates small projects around campus which would need to be done with great organizational skills and communication to all parties involved
Supports requests associated with JLL Management, Operations and Financial audits
Able to be hands on and help maintenance team when needed, hanging pictures, white boards, ceiling tiles, light maintenance work
Knowledge of facilities maintenance work to be able to talk with maintenance team, vendors and AFM

191

Facilities Coordinator Resume Examples & Samples

Department Budget – Planning & Reporting
Floor Plan Database Management / Updates for All Buildings
Employee Moves, Adds, Changes, Oversight
Corporate Services Budget Planning / Updates
Matching Gift Contribution Collection / Processing / Reporting
Offsite Document Storage
Copier/Fax Maintenance
Corporate Art Program Oversight
Facilities Website – Design / Updates
Staples Orders Processing
Office Signage
Café Sandwich Budget / Reporting
Reception Desk Backup

192

Facilities Coordinator Resume Examples & Samples

Knowledge of Ontario OH&S Act & Regulations and workplace compliance requirements
Experience working in a Technical Services environment in pharmaceutical production, healthcare or other regulated industries
Knowledge of preventative maintenance programs

193

Facilities Coordinator Resume Examples & Samples

High School graduation or GED
Collegiate undergraduate degree, preferred
Minimum of 2 years’ industry experience in a corporate environment
Ability to work cooperatively with JLL technicians, supervisors, engineers, and managers
Follow all safety policies and procedures at all times
Ability to understand verbal and written instructions, and act accordingly
Ability to draft and follow written practices, and operating procedures
Good judgment and sound decision making skills
Strong attention to details, demonstrated experience reviewing procedural documents for completeness and accuracy
Problem solving and team building skills
Active learning - Understands the implications of new information for both current and future problem-solving and decision-making
Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, and meeting quality standards for customer satisfaction
Critical thinking, using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems
Computer skills including the ability to operate Corporate email, spreadsheets, word processing, and databases at a highly proficient level
Capable of working independently and exhibit effective time management skills
Willingness and ability to work overtime when needed for business purposes, or to be called-in to work in the event of emergency or business needs
Contributes recommendations and suggestion for work method improvements
Personal attributes should include honesty, trustworthiness, respect for others, flexibility, and sound workplace ethics

194

Facilities Coordinator Resume Examples & Samples

This role could include physical labour including but not limited to
Must be attending or have completed a college or university program or have related work experience
Must be fully conversant with AutoCAD (version 2008 or higher) and Microsoft Office software
Must have a valid driver’s license and personal vehicle
Requires an understanding of inter-related work processes to be able to adapt to differing assignments
Draws on a number of known options to solve problems and to develop improvements
Adaptable to set and prioritize work with varying exceptions. Retains information well and is a good listener
Ability to multi-task and work under pressure
Ability to work independently with minor supervision and good communication skills
Possess a strong commitment and passion towards environmental sustainability
Able to handle continuous lifting of weight: Up to 40 lbs
Excellent written, verbal communication, analytical and organizational skills
Flexible in work hours and days (approximately 10 hours a week)

195

Facilities Coordinator Resume Examples & Samples

Bachelor's degree in Business, Accounting, Finance, Economics or Real Estate, preferred
Fluency in Spanish, required
Problem solving ability
Proficiency with Microsoft Office Suite, Outlook, Word, PowerPoint & EXCEL

196

Facilities Coordinator Resume Examples & Samples

Requires abilities and experience commensurate with maintaining a 350,000 square foot facility
Must have working knowledge of electrical, plumbing and HVAC systems
Must possess knowledge of and have experience with a wide array of hand tools and power tools
Maintain printers, copiers and audio visual equipment (approximately 100 devices) for campus
Coordinate all maintenance projects at campus
Maintain contact with and directs contractor representatives and assists in resolving maintenance problems
Must have 5 years’ experience as a maintenance mechanic
Must demonstrate the ability to work and communicate professionally, verbally and in written form with internal and external customers
Must be able to obtain a Secret Clearance
Space planning experience a plus as this position works closely with the facility space planner
Bilingual Spanish to coordinate with day porter and janitorial staff

197

Facilities Coordinator Resume Examples & Samples

Facility Management - Execute assigned facilities tasks throughout the office
Facilities Liaison - Oversee outside contractors, maintenance and other personnel
Landlord Liaison – Coordinate access and schedules with building representative to complete maintenance, projects and repairs. Responsible for using landlord’s work order system to request service
Maintain log of facilities projects and status
Monitor activities of the building’s Day Porter
Local Resource Support – Working with other Operations Coordinators, organize and accomplish assignments within an agreed upon schedule
Manage office and kitchen supplies
Cost Management – Seek and review proposal from facility vendors for completeness and accuracy
Business Continuity – Applying both initiative and attention to detail, perform assigned tasks in an efficient and effective manner
Customer Service, within an economic framework, is paramount to success. Team members across the Slalom Seattle office are expecting timely and seamless support
Attention to detail and a strong passion for excellent customer service
Demonstrates solid verbal and written skills to effectively communicate with all levels of the company
Working knowledge of MS Office software including MS Excel, MS Word, and MS Visio is a plus
Ability to lift 40 pounds
Air travel not required. Valid Washington State Driver License and access to an automobile a plus
Work well in an open office environment
Ability to maintain a sense of humor and a positive spirit
A self-starter with energy, a passion for problem solving and judgement to prioritize work

198

Facilities Coordinator Resume Examples & Samples

Maintain a safe inviting property for clients employees and members
Respond to client requests in a timely and efficient and professional manner
Troubleshooting skills required. Must be able to determine a problem, develop a solution(s) and resolve
Will be responsible for performing inspections of the branches and insure a clean property free of debris & graffiti
Work closely with vendors to ensure that building appearance is well maintained
Work closely with Facility Manager regarding property specific issues
Will work with construction/vendor projects and manage punch list items ensuring vendors follow requirements, scope of work and maintain safe work practices
Excellent customer and vendor relation skills
Self-motivated. Must be able to work independently. Able to prioritize and manage work orders
Hand and power tool knowledge and use
Ability to work in crouched positions
Ability to walk stairwells
Ability to lift up to 75lbs
CPR/First Aid a plus
All other duties as assigned by Facility Manager
2+ years commercial building experience with working knowledge of building systems to include Electrical, Plumbing, HVAC, and Fire Life Safety Systems
Ability to work weekends and travel to Southern California on a quarterly basis
Familiarity with computer, i.e. work orders, and emails
Knowledge and general maintenance repair or replacement of building systems such as lighting fixtures, plumbing fixtures, door hardware and other building equipment
Ability to read blueprints and use this as a tool to identify/resolve building issues
Valid State Issued Driver's License, with current insurance verification, along with a clean driving record and ability to drive a large moving truck
Ability to work flexible hours. This position includes on call availability

199

Facilities Coordinator Resume Examples & Samples

Review, prioritize and assign service requests to the appropriate staff
Work with approved suppliers to prepare and contract for repairs, periodic service, or special projects
Develop, implement, and monitor reports used to verify the status of service requests assigned to Technicians or Service Vendors – 360 report
Identify training requirements and coordinates training sessions for EHS regulatory and Client training requirements
Assist the JLL Site Team in the accident investigation and communication process
Including the identification of root causes. Implement training and tools necessary to ensures that reports on EHS incidents and performance are submitted on a timely basis, and that corrective actions are taken
Coordinate on-boarding of new JLL employees including client IT network access, email accounts, access to 360 and other computer systems
Properly and effectively administer and maintain all Environmental Health and Safety documentation and associated web-based tools including SharePoint
Assist with JLL reporting and audits, including Safety and Management compliance

200

Facilities Coordinator Resume Examples & Samples

Participates in the maintenance of the buildings and grounds
Ability to establish and maintain effective working relationships with other employees and subordinates
Ability to use chemical and pesticides properly and in accordance with State rules and regulations
Must be able to physically perform the basic life operational functions of climbing, balancing, stooping, kneeling, crouching, crawling, reaching, standing, walking, pushing, pulling, lifting, feeling, talking, hearing, and repetitive motions
Must be able to perform medium work exerting up to 50 pounds of force occasionally and/or up to 20 pounds of force frequently and/or up to 10 pounds of force constantly to move objects
Must possess the visual acuity to operate mobile equipment such as mowers and tractors and to inspect equipment and facilities
Special Requirements Possession of a valid Texas issued driver’s license
Must have an acceptable motor vehicle record. Acceptable is determined by established company policy
Willingness and ability to work varying hours as business needs dictate

201

Facilities Coordinator Resume Examples & Samples

Assisting in the repair of building equipment including: furniture, carts, chairs, air handlers, fans, pumps, lights, walls, ceilings, sinks, urinals and toilets
Strong organization, interpersonal and communication skills
Working knowledge of MS Word and Facility Service Ticketing Software
Daily travel to other offices and properties in market area
Potential overnight travel to other market areas monthly

202

Facilities Coordinator Resume Examples & Samples

1-3 years experience with cost center reports (budget vs. actual) and resource analysis vs. labor analysis reports
1-3 years experience obtaining and evaluating quotes from vendors
1-3 years experience in project planning including Scope of Work and Capital Appropriation Requests

203

Facilities Coordinator Resume Examples & Samples

To perform non-technical projects and tasks
Request for proposals, originate purchase requisitions, track expenses, track due dates for the various activities
Work will occur at Maxim’s HQ in San Jose, California, but may also involve some work at Maxim’s locations in various centers around the world
Site Facilities contract coordination and management
Facilities satellite sites PM scheduling and coordination
Order parts and materials, track expenses, track storage inventory
Issue request for proposals and originate purchase requests (PR’s) to meet customer’s needs
Interface and coordinate with various departments for special requests to meet customer’s needs
Prepare punch lists, audit offices, conference rooms, break rooms, etc. within HQ to ensure corporate standards are met with respect to furniture and cleanliness
AA or AS degree or equivalent
Demonstrated proficiency in speaking, reading, writing, and understanding the English language
Good computer skills with demonstrated proficiency in EXCEL, WORD, Power Point and SAP
Must have good people skills, be able to multi-task and enjoy working in a fast-paced, fluid environment
Must be quality and safety oriented

204

Facilities Coordinator Resume Examples & Samples

Act as backup for Facilities Manager in his or her absence
Ensure work orders are tracked and processed within company standards
Coordinate production and quality of work performed by vendors for coffee, water, plants, shred, movers, electricians, painters, e.g
Coordinate reconfigurations, moves and special projects as assigned and ensure performed properly
Review and process all invoices prior to management approval
Coordinate bid process on selected vendor supplied services
Responsible for preparing monthly occupancy status report to management
Serve as first point of contact for property management issues
Maintain physical asset inventory
Responsible for maintaining storage site inventory
Other site-specific duties as assigned by Facilities Manager or Director of Facilities
2 years of experience as a facilities specialist or related field
Demonstrated customer service skills and organization skills. Attention to detail and accuracy, able to simultaneously handle multiple tasks. Effective oral and written communications skills. Ability to work independently. Demonstrated problem solving ability. Basic carpentry skills
Computer skills to include PC proficiency (Windows environment), MS Office Suite, FM Systems Software. Type 30 wpm
Physical Activities
Must have and maintain a valid driver’s license and have own transportation
24/7 availability

205

Facilities Coordinator Resume Examples & Samples

Preparation and analysis of regular and ad-hoc reports
Support operational analysis and performance to ensure flawless execution against KPIs and other associated metrics
Associates degree in Facilities Management, Building, Business or other related field, preferred
2+ years’ experience with Data Analysis, Facility or Property Administration; 3+ years, preferred
Solid data analysis and research skills and experience extracting, tracking, and organizing data from various databases for metrics, reports, etc
Technical knowledge of building systems, data center, UPS, electrical, mechanical, HVAC, etc., preferred
Advanced experience with MS Office suite, and CMMS databases, Visio, SharePoint, preferred

206

Facilities Coordinator Resume Examples & Samples

Walk Gaithersburg every morning to ensure the cleaning crew has performed all expected tasks, confirm all kitchen and print areas are fully stocked with all the required goods, and meeting rooms are presentable and ready to receive attendants, the glass boards are clean (except where there are express instructions not to clean a board) and with the corresponding supplies (i.e. markers, eraser and the clocks are displaying the correct time)
Assess levels of inventory of all office and all (executive, main and other) kitchen supplies necessary for Gaithersburg daily and place orders with our suppliers if need be. Reach out via email to the Executive Administrators in Gaithersburg to see if there are any upcoming meetings so we can stock with supplies (i.e. soft drinks, plates, etc.)
On a daily basis, enter employee information into the company security system(s) and coordinate with building management on building and parking access to ensure employees have access to our premises and buildings and disable employee access as necessary
For Gaithersburg, sort, distribute, and assist with incoming and outgoing parcels, including FedEx, USPS, UPS, etc. Note that some packages can be more than 50 pounds
Schedule the pick-up and retrievals from Iron Mountain and maintain the log for different departments
Organize, maintain and dispose of unwanted boxes and materials in the Gaithersburg storage room
Assist employees when they relocate/move to a new space or cubicles in Gaithersburg
Assist in expediting orders for goods and services
Maintain and replenish funds on the postage machine
Work with Property Management in coordination with service providers to follow landlord’s regulations i.e. Certificate of Insurance, prefer date and time of pick-up and removals, dock reservations
Post-secondary education (preferred)
Extensive shipping knowledge for domestic and international regions
Excellent computer skills including Microsoft Office, Internet skills and Excel
5+ years of relevant experience in corporate purchasing, facilities, and administrative support required
Must be detail oriented and organized
Ability to work independently on assignments requiring judgment and decision-making
Ability to professionally interact with the executive level, as well as with contractors, service providers, and property management
Must demonstrate initiative with respect to finding replacements for discontinued items and resolving delivery or invoicing issues
The Facilities Coordinator must have the ability to move furniture and pick-up boxes of paper and soft drinks up to 50 pounds

207

Facilities Coordinator Resume Examples & Samples

Serve as the single point of contact for maintenance and improvements throughout an industrial operating facility. Responsible for maintaining and improving facility offices, buildings, and grounds within the facility. Ensure quality of workmanship, overall safety performance, and project cost-effectiveness
Contract owner for third party services including janitorial, plumbing, pest control, landscaping, fencing, roofing, trash disposal, and other construction services. Responsible for developing the scope of work and safety requirements for contracts in addition to managing the daily execution of each contract
Manage the routine maintenance of the employee park. Work with Park Sponsor to identify and implement improvements
Manage office and building renovation projects
Serve as a fill in for the Maintenance Team Lead position and is responsible for executing daily facility maintenance plan. Includes 24/7 On-call requirements at times during the year
Support and enforce management objectives, directives and guidelines during daily interaction within the contractual limits of a represented workforce
Interface with Maintenance Team Leads, Maintenance Planners, and the in-house Maintenance Contractors on a daily basis to supplement facility maintenance requirements
Resolves daily facility problems with scheduling, safety, manpower, and equipment for facility maintenance
Participate in daily update meetings by providing feedback on facilities maintenance needs
Participates in safety meeting throughout the plant
Release GSWP, JSA’s and Hot work permits daily
A minimum of 2 years’ experience with facilities management or project management within an operating facility with supervision over contract personnel
Must possess a Transportation Worker Identification Credential TWIC or be able to obtain
Demonstrable familiarity with industry and corporate standards and Best-Practices as applicable within an operating facility
Experience working within a Computerized Maintenance Management System (CMMS)
Ability to facilitate and document Permit Releases, Job Safety Analyses, and safety audits
Familiarity with safety requirements (OSHA and EPA)
Ability to work a 24/7 On-call requirement at times during the year
3-5 years’ experience with facilities management or project management within an operating facility with supervision over contract personnel
Knowledge of industry best practices for maintenance routine work control processes
Knowledge of Oak Point’s Procurement processes for contracting work and purchasing materials. Demonstrate working knowledge of Ariba
Demonstrated propensity for identifying and acting on opportunities for innovation and creativity
Experience working in a Union environment

208

Facilities Coordinator Resume Examples & Samples

Reception and Security
Implementation of Workplace Programs
Mail Systems
Occupancy Use
Employee Programs
Budget Tracking and Expensing
Experienced in MSOffice – Outlook, MS Word, MS Excel and MS PowerPoint, with competence in Google Docs, Google Sheets and Google Drive structures
Attention to detail and accuracy a must
Ability to manage time, work independently and see projects through completion
Ability to take on new tasks and learn new technology quickly
Good communication skills and professional presence
Requires a high school diploma, some college preferred
LI-KL

209

Facilities Coordinator Resume Examples & Samples

Will be reviewing video footage to monitor different vendors and companies
Documenting the findings of those videos
Analyzing the data and keeping track of the information by r4eporting

210

Facilities Coordinator Resume Examples & Samples

Working with the phone systems and answering phones
Working in an administrative capacity and supporting the Facilities Director at the hospital
Will be responsible for setting up meetings and filing information
Facilities and Healthcare experience would be preferred

211

Facilities Coordinator Resume Examples & Samples

Responds to client inquires and concerns. Ensures timely and quality service delivery to clients. Follows up with clients to ensure customer satisfaction.Creates work orders and assigns work orders to multiple technicians, subcontractors and vendors. Follow up on accounts payable
Creates and Provides reports on open and closed work orders and checks status with the appropriate technician or vendor
Follows up with administrative issues with internal departments (recruiting, onboarding, payroll, timesheets, etc)
Assists with completion of security screening for visitors
Orders office supplies

212

Facilities Coordinator Resume Examples & Samples

Support Corporate Services Manager in all aspects of the move, add, change process and responsibilities
Develop and manage the move timeline and all deliverables
Conduct weekly meetings with business line move coordinators to provide updates and discuss business requirements
Maintains building specific distribution lists and site specific reference materials, communication and points of contact
Support Corporate Services Manager in execution of onsite events
Furniture inventory and management
Conference room management, upkeep and scheduling

213

Facilities Coordinator Resume Examples & Samples

Assist in ensuring compliance against ARM’s existing Health and Safety policy, safe working practices and best practice, liaising closely with the Senior Facilities Manager and campus Health & Safety advisor
To support service monitoring and supplier management, ensuring that the required standards are maintained both front (FOH) and back of House (BOH)
Carry out weekly campus walk rounds to monitor cleaning service standards, ensuring any issues are raised with cleaning services manager. Coordinate follow up on action items
Provide general administrative support to the facilities team and arranging and coordinating meetings (including setting up Webex and Shoretel access for remote access)
Attend regular FM meetings with in house suppliers and stakeholders and note follow up actions as required

214

Facilities Coordinator Resume Examples & Samples

Provides integrated support services for the accounting, administrative, and legal requirements normally associated with a real estate asset management program
Reviews and reports operational program efficiencies, performs vendor performance valuations; participates in soliciting bids and procurement of goods and services
Develops, implements and maintains systems, procedures and policies, including accounts payable functions to ensure adherence to company guidelines
Reconciles financial discrepancies by collecting and analyzing account information. Prepares special financial reports by collecting, analyzing, and summarizing account information and trends
Occasional to frequent use of computer, telephone, and/or other office equipment using arms or legs to reach or bend; Frequent walking or standing or sitting, most of the time while using arms or legs to reach or bend; Frequent lifting or carrying up to 10 pounds and/or occasionally lifting or carrying up to 20 pounds

215

Facilities Coordinator Resume Examples & Samples

To provide an effective front desk service, including
Provide a first line contact for the Facilities Department for all internal and external customers/contractors
Act as the first point of contact call for Facilities queries, requests and emergencies and provide back-up to Facilities Manager as needed
Able to respond to facility emergencies 24/7
Ensure arrangements for functions, visits etc. are successful
Manage the issuing and cancellation of security passes/keys to staff and contractors
Assist and support all HSE activities
Ensure the Facilities service offered to the Columbus Technical Center suits customer needs
Respond effectively to all telephone queries and complaints, using effective listening, questioning and problem-solving skills
Excellent computer skills. (word, excel, PowerPoint, MP2 )
Proven ability to professionally and effectively communicate with a wide range of people, various departments and outside organizations
Ability to self-perform some FACILITY maintenance tasks requiring lifting, climbing ladders, operating man lifts, etc
Ability to perfume minor maintenance including but not limited to electrical, plumbing, painting, etc
Requires ability to walk a great deal during the standard workday
Ability to work in a high speed, social team environment
Work with other FACILITY functions such as HSE and Logistics

216

Facilities Coordinator Resume Examples & Samples

Provide building and office management services for economy of operation and maximum usage of facilities and equipment
Work with external vendors to develop and implement facilities plans
Review vendor contracts, onsite vendor performance, timely work order completion, and construction related activities
Participate in collaborative space planning efforts with management and user groups
Prepare and monitor annual facilities budgets and other related costs in facility planning
Ensure adherence to company guidelines, processes and building and safety codes
Obtain, review and estimate design costs including equipment, installation, labor, materials, and preparation
Participate in the preparation of annual budget
Track expenditures, conduct benchmarking and respond to trends of the expenses
5+ years' experience with facilities or property assistance support required
Experience and working knowledge of HVAC, electrical, furniture, cabling and access control systems required
Experience in space assignment and space planning processes required
Bachelor's degree or additional equivalent work experience preferred
FMP (IFMA) certification preferred
Excellent communication, problem solving and decision making skills
Must be able to successfully pass all applicable background screening tests
Must have excellent communication skills, both written and oral

217

Facilities Coordinator Resume Examples & Samples

Prior experience in Facilities, Property Management, Hospitality or related field, preferred
Understanding of basic technical aspects of property (Computer Room Air-conditioning, Chiller system, Fire Protection system, Mechanical & Electrical system, BMS system), advantageous
Self-motivated, confident, energetic, and flexible

218

Facilities Coordinator Resume Examples & Samples

Project management, preventative maintenance, grounds maintenance, housekeeping, space planning, construction, remodeling and renovation, inventory control, cost accounting, setting priorities, budget development and defense, resolving environmental and safety issues, coordinating activities, reviewing contracts and agreements
Service and product procurement, and payment in adherence to corporate procedure, in sufficient detail to produce an audit trail while maintaining corporate space and design standards
Moves, Adds & Changes coordination and scheduling- CAFM/CAD support, office design & furniture procurement
Help Desk Support Customer Service Satisfaction. Enter service tickets based on listed deficiencies observed or work order request submitted by customer. Manage work order tickets. Ensure tickets are closed according to SLA requirements
Other duties may include, but are not limited to: certifying that facilities meet compliance standards; writing and reviewing corrective action plans for facilities not in compliance; maintaining the facilities inventory database, and maintaining surplus stock of office furniture
Excellent organization and prioritization abilities; effective follow up and follow through
Excellent verbal and written communication skills are essential
Solid MS Office skills
Demonstrate leadership and interpersonal skills
Make a decision or solve a problem by using logic to identify key facts, explore alternatives, and propose quality solutions
Establish objectives and specify the strategies and actions to achieve these objectives
Obtain and see to the appropriate use of equipment, facilities, and materials needed to perform a task
Coordinate the activities or tasks of people, groups and/or organization(s)
Supervise others by assigning/directing work
Outstanding written & oral communication skills. Communicate information and ideas clearly, and concisely, in writing; read and understand information presented in writing
Prepare financial reports and documentation
Proficiency with the following Microsoft applications
Outlook

219

Facilities Coordinator Resume Examples & Samples

Microsoft Suite of products including Excel, Outlook, Word, and PowerPoint
Building management and Facility and Maintenance operations
Responsibility for follow-up on actions based on various team projects
Ability to perform and manage technically complex projects using independent judgment and personal initiative
Work independently without regular direct supervision
Positive attitude; grace under pressure
Accurate, organized record-keeping
Punctual and accountable

220

Facilities Coordinator Resume Examples & Samples

Ensure legal and professional compliance for Hitachi Capital Vehicle Solutions, Trowbridge re: Health & Safety and Environment and security standards ISO14001, ISO 18001 and ISO 27001 and ensure any necessary processes are delivered as required
Be responsible for optimum efficiency of inventory control across all facilities area of the business
Monitor and ensure maintenance of cleanliness, tidiness, and overall professional appearance of internal and external aspects of Hitachi Capital Vehicle Solutions, Trowbridge
Be responsible for daily site security including CCTV, and acting as first point of contact for after-hours security company
Be responsible for efficient delivery of all post-room duties
Provide reception cover on a daily basis including lunchbreaks, end of day, periods of absence or holiday, this will include travel bookings, meeting room bookings, raising purchase orders via Oracle
Maintain effect and efficient facilities records as required by best practice standards
Manage meeting rooms for Hakuba House including full facilities support
Previous experience working in a facilities role
Working and practical experience of Health & Safety including relevant qualifications
Proactive approach to problem solving and ability to work on own initiative
Strong interpersonal skills encompassing a can-do attitude
Excellent organisational skills with the ability to prioritise tasks
Proactive approach in seeking out opportunities for continuous improvement and change
Willingness to undertake training & development when required
Strong focus on providing high quality of customer focused service
Display a sense of pride in your appearance and service delivery
Ability to deal with clients/customers on all levels, either face to face, via e-mail or phone
Flexible and willing approach to work
Must be proficient in Outlook and have at least basic Word and Excel skills
Previous Business Continuity Planning experience would be advantageous

221

Facilities Coordinator Resume Examples & Samples

Responsible for working with Facilities ticket system, acting upon tickets and closing work order requests
Stock first aid, kitchen, shipping and office supplies as needed
Ability to perform skilled trade work, such as furniture repair, painting and hanging artwork
Identify problem areas or issues within the Facility and determine a corresponding to contact for repair
Take lead on purchasing all office supplies
Strong attention to accuracy and detail
Must be able to lift at least 60lbs
General handiness and familiarity with facility functionality
Professional behavior and appearance at all times
Bachelor’s degree from reputable 4-year university preferred
1+ years working in an office environment
FMP is a plus

222

Facilities Coordinator Resume Examples & Samples

Provides reports on open and closed work orders and checks status with the appropriate technician or vendor. Maintains files on work orders, proposals, and department files
Train vendors on work order and billing procedures
Uses pc and/or PDA for work order system, email, ESS and training. Assist with process and procedure training. Other duties may be assigned

223

Facilities Coordinator Resume Examples & Samples

Monitors ongoing requests to ensure tasks are completed within set timeframe
Provides necessary follow-up and status updates to customers. Coordinates internal compliance audit activities for the facilities department
Works with internal employees and managers as well as building landlords and vendors
Assists in budget preparation for the cost center by projecting expenses for department manager
May identify variances between actual spending and budgeted spending on a monthly basis and submit written explanation for variances to manager
3+ years of facility coordination or office administrative support-related experience
Understanding of facility coordination procedures
High school diploma or GED is required for this role
Experience consulting with senior peers on non-complex projects to learn through experience

224

Facilities Coordinator Resume Examples & Samples

Prepares project plans and coordinates internal staff relocation and changes with management by negotiating space allocation and equipment needs, e.g., furnishings, PCs, phone lines and availabilities with managers
Receives facilities service requests, e.g., cabling, lighting, electrical, video conferencing and coordinates with vendor for repairs
Performs facilities administration activities associated with employee and contractor new set-up, change requests, and work orders
Monitors ongoing requests to ensure tasks are completed within set timeframe. Provides necessary follow-up and status updates to customers
Coordinates internal compliance audit activities for the facilities department
Maintains and updates a disaster recovery manual, e.g., list of vendors with work and home numbers, planned alternate facilities coordinated with local realtor
Determines access codes, coordinates issuance of access cards and keys, installs and moves locks and reviews security reports for unauthorized access and/or access attempts in coordination with security and property management
Notifies property management of expected equipment deliveries or contractor arrivals and arranges for access
May negotiate prices with vendors and obtain management approval for contract terms and time frames for implementation of new services, e.g., long-distance telephone rates, garbage, and recycling pickup
Purchases or oversees purchase of new services, equipment and/or supplies for the department
Maintains inventory listing of fixed assets and office equipment, e.g., terminals, copiers, printers
Coordinates internal audit activities of facilities and equipment and maintains records of audit activities, findings and action plans and communicates audit-related issues with management
Assists in budget preparation for cost center by projecting expenses for department manager. May identify variances between actual spending and budgeted spending on a monthly basis and submit written explanation for variances to manager
4+ years of facility coordination or office administrative support-related experience
Ability to physically stock supplies
Intermediate experience with Microsoft Outlook, Word, Excel, etc
Proficient verbal and written communication skills to technical and non-technical audiences of various s levels in the organization, e.g., executive, management, individual contributors
Proficiency to demonstrate or explain tasks, concepts, instructions, etc. to others

225

Facilities Coordinator Resume Examples & Samples

Responsible for the administration within the Facilities Department
Liaise with all Contractors in regards to facility repairs and improvements
Creating and processing of task orders
Handling Contractor queries
Arrange meetings and booking of rooms
Update and monitor the facilities maintenance register
Update, monitor and issue (to HE) the minor works and Lumps sum spreadsheet
Manage depot access fobs and program as necessary
Assist with CDM documentation
Assist with depot schemes business cases
Updating the Design Delivery Tracker as required
Notify Commercial of any scheme scope of works changes or increase in costs/time etc
Monitoring and adjustments to scheme budgets (BR02 and Schema)
Attendance at monthly WD-4 meetings or update sponsor of budget changes
Managing LS quotations with approved supply chain
Manage the L8 Legionella log sheet
Collate data from depot MICs and QRCs as required to gather maintenance data and forward on to HE at agreed intervals
Attend any facilities related meetings as and when required
Liaise with depots in ensuring minor works are complete and LS repairs have been carried out
Actively promote Health & Safety in the workplace, setting a good example to other employees and ensuring awareness of and compliance with the general Health & Safety responsibilities
Ensure detailed records are filed appropriately and as required either electronically or hard copy
Ensure evidence is available for auditing, review and compliance checking
Actively promote the ‘company’ culture including equal opportunities and respect for all
Relevant IT skills – excel, outlook, databases, word etc
Commercial and administration background and Knowledge
Able to demonstrate effective verbal and written communication skills
Good interpersonal skills and ability to adapt your approach/style to different situations & personnel
Driving Licence – To travel to other depots as and when required
Basic health and safety in the workplace knowledge
Able to take meeting minutes

226

Facilities Coordinator Resume Examples & Samples

Entering and updating projects in Lucernix based on info from Facilities Managers
Distributing monthly project schedule updates to Operations
Coordinating vendors for projects, sending out annual vendor update sheets, completing and submitting to CAC all new vendor paperwork, tracking vendor insurance information and sending notice of expiration when necessary, preparing and updating all restaurant vendor lists, and sending out RFP’s to vendors on remodel projects or items in excess of $25,000
Issuing purchase orders through Oracle; processing invoices received for purchase orders; reviewing invoice workflow, auditing invoice general coding, and reclassifying as necessary; and researching disputed invoices for Facilities Managers
Sending proof of maintenance documents to landlords as needed
Updating F.A.C.T sheets in Lucernix provided by Construction Managers, and coordinating the distribution of Facilities’ turnover sheets to Operations
Assisting Operations with requests for Cap-X items and required forms
Tracking Facilities Specialists’ inventory parts using supplier provided reports; compiling Facilities Specialists’ portal report, and distributing to Facilities Managers and Operations on a monthly basis; and tracking and verifying Facilities Specialists’ monthly P-card statements and bi-weekly time sheets
Setting up all one (1) year walk notifications for Facilities Managers, Operations Directors, Facilities Specialists, Area Managers, and general contractors within 45 days of opening anniversary; following up on open items until completed
Compiling national initiatives information (following up as necessary to ensure completion of initiatives), and regional facilities information (e.g., Facilities Specialists visits, Facilities Focus of the Month etc.)
Reviewing equipment records for depreciation, maintenance and repair costs, and reporting findings to Facilities Managers; completing annual asset audits for CAC
Uploading ICP’s for major projects
Completing necessary SOX paperwork for projects
Performing administrative tasks for Facilities Managers & Facilities Director as needed
Knowledge of and the ability to use a PC, along with familiarity with software such as Microsoft Word, Excel, Access, and PowerPoint
Ability to learn new computer applications
Skill in processing both alpha and numeric data accurately
Ability to be detail-oriented in auditing and reviewing data for input accuracy
Ability to draft routine correspondence
Ability to manage information and data in a confidential and highly professional manner
Ability to be flexible with job duties as necessary
Ability to follow through on Facilities issues to resolution
One (1) to two (2) years experience with administrative responsibilities

227

Facilities Coordinator Resume Examples & Samples

Interact with both employees and facilities representatives in the coordination of addressing issues, maintenance requests and corrective measures
Construction project administrator managing pay applications, lien releases and tracking reimbursements
Customer facing position requires top notch customer service skills
Process all invoices and distribute for approval. Maintain invoice file and responsible for follow-up on A/P and A/R related problems
Coordinate meetings, conference calls and schedules
Coordinate, maintain and distribute incoming invoices and correspondence
Provide administrative support to the Facilities department; greet visitors, answer phones, generate internal/external correspondence, reporting, deliveries & filing
Coordinate and maintain telephone system requests (name changes, moves, and software changes)
Assist in the planning, organizing, coordination and facilitation of various city and state mandated safety programs including fire drills, and floor warden programs
Ability to exercise good judgment with sensitive and confidential information
Coordinate procurement actions by establishing and implementing service contracts
Help plan, organize and set up various employee events throughout the year
Participate in the planning and execution of various personnel moves in and around building and offsite locations as needed
Assist with setting up new employees with required credentials, office space, equipment and supplies
Will need to be able to lift and move light objects up to approx. 30 lbs and be able to walk, sit and stand for periods of time
Act as approver of work hours for selected Administrative Services staff and maintain other work-related records including vacation and sick time
Ability to work overtime and weekends for moving, inspection and renovation projects
Infrequently work in construction environments involving dust & noise
Work with 3rd party property management firms for service requests
Prior experience in property/facility management position required
Current valid driver’s license and adequate auto insurance
Ability to travel independently and spontaneously to various locations
Knowledge of Office Services; mail room, conference rooms, reception, parking & security
Construction payment process & lien releases
Space assignments
Tenant/employee relations & events
Relocations and moves
General real estate and property management operations
Excellent follow through and problem solving skills
Must be computer proficient, including good working knowledge of Microsoft Office Suite. Auto CAD experience is a plus
Must be proficient and enjoy multitasking
Solid people and customer service skills
Must function well as a member of a team
Minimum of two (2) years Coordinator, in facilities, property management or other relevant real estate position(s)

228

Facilities Coordinator Resume Examples & Samples

Directs the work of service vendor staff involved with the maintenance, repair and upkeep of buildings, grounds, labs and equipment
May perform receipt of inventory and distribution of materials
Oversees work performed by outside contractors
Ensures compliance with all organizational policies and practices in adherence to regulatory requirements as needed
May perform responsibilities with regards to processes and contact negotiations
May assist in writing, organizing and maintaining technical sections of the department procedure manual
Assists with managing the budgetary process
It is the responsibility of all Red Cross Staff members to recruit, train and work with volunteers and to treat all clients, volunteers, guests, and other employees in a courteous and respectful manner at all times while maintaining a cooperative atmosphere for everyone. It is expected that each member of the regional management team to work with a volunteer counterpart to ensure key volunteers are utilized and ensure depth within the function
Carries out any additional assignments required to fulfill the Mission of the American Red Cross

229

Facilities Coordinator Resume Examples & Samples

Prepare and review reports for accuracy
Process invoices for payment
Update databases
Support work order dispatch as necessary
Maintain employee time cards and attendance records as needed
Coordinate special projects as assigned
Support requests associated with Jones Lang LaSalle Management, Operations Management and Financial audits. For Owned and Leased facilities, Coordinate & manage facility maintenance and repair services with building/property management or third party service providers/vendors
Read and understand the applicable Service Level Agreements of the Management Agreement, help achieve the Key Performance Indicators and favorable scores on the client satisfaction surveys

230

Facilities Coordinator Resume Examples & Samples

Manage and perform emergency, planned, and preventative facilities work with consistent service levels at the lowest cost possible
Ensure the condition of our clubs is a cornerstone of our sales success and membership experience by closely representing the Equinox brand
Generate results using the most efficient labor levels
Ensure we perform our work with the minimum possible environmental impact
Performs periodic, detailed on-site reviews of company facilities to measure condition against brand standard
Assists the RFM with planning, budgeting, scheduling and managing all facilities work
Assists the RFM with the review and approval of all work requests and associated financial approvals
Assists the RFM with the oversight and direction of all superintendents, maintenance workers, and other personnel responsible for performing facilities work in Company facilities
Assists RFM with the coordination all work with Operations, Entitlements, and other Development Division personnel
Assists RFM with the maintenance of detailed records of all planned, on-going, and completed facilities work including costs, schedules and status updates
Participates in on-going Facilities Department development including training, personal development, innovation and team building programs
Self-motivated, proactive thinker with ability to manage multiple tasks and prioritize workload
Work effectively as a team member and / or a team leader
Thrives under pressure and short deadlines
Exhibits willingness and ability to learn, adapt and improve the Company
Strong, detail-oriented communication skills
Able to travel to club locations as required to ensure successful facilities management
Strong financial planning skills

231

Facilities Coordinator Resume Examples & Samples

New hire onboarding
Tracking safety training for the facilities team and technical support for the EHS department
Vendor management, schedule training, first day set up
Assist with expense report submissions and travel arrangements
Acts collaboratively to solve problems and resolve spontaneous and unique situations with professionalism and superior customer service
Demonstrate leadership, responsiveness and creativity in finding solutions
Ability to learn quickly, open to change and enjoy the challenge of unfamiliar tasks
Manage Cell phones and ensure proper usage and reporting
High School Diploma required, or equivalent experience preferred
Ability to work within a fast-paced, dynamic environment
Excellent written and oral communication skills: ability to communicate effectively with different audiences and present complicated information clearly
Strong time management skills and ability to work both independently and within a team environment
Microsoft office product knowledge - Excel, Word, PowerPoint, and Outlook

232

Facilities Coordinator Resume Examples & Samples

Manage all shipping and receiving for all of Bottomline and corresponding equipment
Maintain all shipping and receiving, reporting, mail supplies and mail distribution
Daily management and processing of work orders
Manage of all event set-ups
Management, maintenance of inventory and ordering of all office/kitchen supplies
Management and maintenance of all printer fleet – including ordering supplies and collaborating with service vendors
Escorts vendors when necessary
Collaborates with building management to maintain operations; including preventative and reactive maintenance requests
General maintenance duties, including: electrical and relamping, HVAC maintenance and BMS scheduling
Moving heavy furniture, equipment and supplies when necessary
Maintenance of inventory in storage facility, reporting monthly
Answer incoming calls and emails in timely manner
Assist in dispatching service vendors as they relate to repair requests
Management may, at its discretion, assign or reassign duties and responsibilities to this job at any time
Associate’s Degree required, Bachelor’s Degree preferred
1-3 years of related facilities experience in a similar environment
Self-motivated and capable of working independently or with general direction
Valid driver’s license with clean driving record
Successful experience working in a cross functional/matrix environment and achieving desired results
Thorough understanding of customer needs and best industry practices
General facilities and maintenance experience preferred
Available and on call 24/7
Able to lift 50 lbs. and climb ladder
Strong customer service, communication and computer skills

233

Facilities Coordinator Resume Examples & Samples

Minimum of 2 years’ industry experience in a corporate environment or as a third party service provider
Help achieve the Key Performance Indicators and scores favorably on the client satisfaction surveys
Ability to quickly learn how to use any Company required software

234

Facilities Coordinator Resume Examples & Samples

To be professional at all times when dealing with clients and customers, proactively representing Interserve on site, promoting excellent customer service
Able to handle and manage queries and messages from client, in a timely, efficient, friendly and helpful manner
To be aware of the business continuity plan for the part of the business you work in
Back up support in case of emergency/leave for other members of the team where required
Manage requests through Interserve’s CAFM software system (Maximo)
Manage requests through Interserve’s Vendor Management Accreditation system (VAMS)
Continuously pursue high standards, embrace change, recognise improvement opportunities and learn from experience
You will be responsible for your own safety and the overall safety of the environment you work in
Ensure all members of the team have an effective personal development plan (PADP) and that it is regularly reviewed
Manage all absences effectively and in line with company systems (E-days) and procedures (Employee Handbook) and ensure optimum attendance within the team
Review individual and team performance regularly identifying and addressing areas of improvement to achieve set objectives and targets
Efficient clerical and administrative support as required including but not limited to

235

Facilities Coordinator Resume Examples & Samples

Answering phones, greeting visitors and responding to all client inquiries and concerns
Responsible for shipping and receiving of mail
Maintaining conference services and scheduling
Ordering office supplies

236

Facilities Coordinator Resume Examples & Samples

Create awareness of safety concerns; partner with Operations Manager on solutions
Experience with manual labor and general maintenance responsibilities
Prior facilities management experience is desired
Demonstrated ability for mathematical skills
Proficient use of Microsoft Word, Excel, and Lotus Notes

237

Facilities Coordinator Resume Examples & Samples

Produce detailed drawings and office layouts as related to projects both new and existing, utilizing AutoCAD drawing system
Perform field measurements and verification of existing building systems and site plan layouts
Coordinate activities on branch moves, opens, and closes, including scheduling, logistics and follow-up with vendors and branch personnel upon completion of job
Handle all aspects of branch remodels, including bid procurement, vendor selection, scheduling, logistics, and follow-up with vendors and branch personnel ensuring job satisfaction upon completion
Ensure standardization of facility layouts
Communicate with vendors and various trades related to current projects
Prepare check requests and other appropriate documentation for vendor payment
Complete and distribute written documentation of assignments
Process purchase orders and invoices
Maintains files on all space plans
This role can be available to sit in Evansville, IN or Baltimore, MD**

238

Facilities Coordinator Resume Examples & Samples

Serve as a key leader of the North America Commerce team and Cole Haan leadership team to drive and deliver sustainable, profitable growth for the region
Partner with Cole Haan leadership team to set the vision for the North America Planning & Allocation organization and structure and execute organizational restructuring and process change management. Lead team of approximately 20-25; develop and drive proper structure and processes to maximize team productivity and results
Develop, execute, and communicate financial merchandise plans, demand plans, and strategies to support the merchandising, marketing and financial objectives across North American marketplace including Direct to Consumer (e-commerce, inline stores, outlet stores) and Wholesale channels
Drive financial results that maximize revenue, gross margin, fulfillment, inventory and inventory turn goals and minimize excess inventory
Implement process redesign, rigor and discipline around planning and inventory buying, as well as inventory management and tracking
Responsible for pre-season forecast and in season management of planning forecasts, all on order, and receipt flow to ensure that available inventory meets open to buy strategy and maximizes cash flow and inventory utilization across all of North America
Monitor, analyze, and guide all pre and in season buys. Manage, lead, optimize and enhance the Open-to-Buy process across channels to drive efficiency of inventory and overall business performance
Capitalize on allocation, inventory, and margin opportunities across all North America channels: optimize product at the right time, the right place, and the highest margin
Define, direct, and manage promotional calendar for Direct to Consumer
Manage marketplace cohesion to maximize overall business performance and profitability across all channels in North America: manage product segmentation plans in coordination with Corporate Merchandising, Sales, and DTC Buying partners. Manage cross-channel mark-down cadence and lifecycle management. Manage and communicate promotional calendar
Create and implement strategies to liquidate inventory liabilities. Collaborate with channel Partner with Finance to reconcile planning forecasts to financial forecast t by channel and develop strategies to amplify and/or address opportunities
Collaborate extensively with channel and corporate partners to define and execute business strategies; define and drive business process changes and overall change management
Collaborate with external wholesale partners to drive sound demand (sales) plans
Lead systems roadmap & execution to support business vision and evolution in partnership with IT and business cross-functions
Build, develop, and lead the entire North America Planning and Allocation organization. Maximize team design, ensure all team members have the right goals, and coach and develop the skills of all team members
10-15 years prior experience in retail planning & allocation
Vertical retail & e-commerce experience
Wholesale planning experience a significant plus
Strong leadership skills, executive presence and acumen
Strong analytical skills paired with strategic business acumen and application
Detail-oriented, results-driven, highly, motivated, and entrepreneurial. Ability to both lead and work in the details
Ability to negotiate with and influence peers, members of a cross-functional team and senior management
Ability to formally present business strategies and action plans

239

Facilities Coordinator Resume Examples & Samples

1-3 years facilities experience
Experience managing projects from start to finish
Reliable vehicle which may be utilized for local travel
Ability to use power tools
Ability to travel (plane)

240

Facilities Coordinator Resume Examples & Samples

Daily support for the central service of Post and Distribution to cover the alternate shift and cover the role when required due to Holiday or absence
Front of house and training room alterations for regular and ad hoc meeting requirements
Quality assurance – to undertake daily, weekly and monthly walk rounds, to monitor and maintain the condition of building, housekeeping, health and safety performance of staff and the businesses, reprographic areas, kitchens and meeting rooms
Service desk – to undertake tasks and actions assigned to you in response to requests and reactive works submitted by the staff
CCTV control and requests – to support the day-to-day delivery of security provisions. Supporting the Governance team by reporting any issues with the clear desk policy
Cleaning – to support the team leader in monitoring and reporting the day-to-day cleaning, supporting the delivery of requests and reports of reactive incidents, waste/recycling management, reporting issues, ensuring quality assurance and delivery of service set out within the contract
Pest Control – Overseeing delivery of pest control within the premises, liaising with relevant contractors and communicating updates and issues
Maintenance BAU – to monitor and support the day-to-day maintenance of the Wimbledon office, supporting the delivery of requests and reports of reactive incidents, reporting issues, ensuring quality assurance and delivery of SLA’s and KPI’s set out within the contract

241

Facilities Coordinator Resume Examples & Samples

Ensure the physical appearance of the office is to company standards
Monitor and order office and copy room supplies
Check conference room equipment and furniture and identify necessary repairs
Set up work stations/offices for new employees or internal moves
Contact vendors for service requests
Monitor gym facility and report any needed repairs or cleaning deficiencies
Partner and communicate with building engineers on service requests
Independently work on small repairs and maintenance items
Service copiers, printers fax machines as needed, maintains cartridges, toners, paper supply for printers
Assist with early morning mail duties, i.e. sorting and distribution
Give instructions to the onsite porters and follow up with them as needed
Light mail distribution
Identify cleaning deficiencies in overall facility and proactively identify areas requiring attention and notify facilities management
1-3 years of experience in a facilities coordinator role
General understanding of office practices, facilities, and floor plans
Must be comfortable using MS Office Suite
Ability to work under pressure and to be able to work effectively with competing deadlines
Must work very well under little to no management
Must be able to plan accordingly and help direct others

242

Facilities Coordinator Resume Examples & Samples

Establishes and maintains equipment history files for GMP assets (comprised of manuals, drawings, turnover packages, work records and other supporting documentation)
Performs numerous tasks within the Computerized Maintenance Management System (CMMS)
Minimum of Associate’s Degree with 0-2 years of relevant experience
Relevant experience may be substituted in lieu of educational requirements

243

Facilities Coordinator Resume Examples & Samples

Advanced Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, Publisher, Access, Visio, Lotus Notes, Oracle, Tririga and Timberline
Experience in booking travel arrangements and familiarity with frequent traveler programs and expense reports
Flexibility in regards to work schedule and responsibilities
Handling of both inbound and outbound correspondence via mail, fax, email, phones
Excellent follow up skills and file organization
Demonstrate an appreciation for multi-tasking
LI-MM1

244

Facilities Coordinator Resume Examples & Samples

Position requires knowledge of annual budget development, monthly forecasting, etc
Overtime may be required for this position
There will be Contract Management
Knowledge of MS Office Suites including Word, Excel, Powerpoint, and Outlook is required
Utilization of CMMS system for updating of work orders, preventative maintenance tasks, asset registry, etc

245

Facilities Coordinator Resume Examples & Samples

Work with shift schedules, mock drills, monthly UREA testing results, and completed SMPs
Will be responsible for onboarding new employees
Keeping meeting minutes for Engineering related meetings
Review all work orders using the report that is sent out daily
Generate work orders, track work orders to completion, upload tracker daily, and keep all documentation
File all vendor related packing slips
Open monthly training work orders, track training, send email reminder for items not completed, and close monthly training work orders
Scan and upload P-cards to K-drive and file in P-card binder
Track and update expiring SMPs, get engineers to view upcoming SMPs, update and upload new SMPs to CWES site
Print and get signatures for SMPs
Print all documentation for whip folder
Add new whip onto whip tracker spreadsheet. Once completed, generate new work orders, scan completed documents, add to Whip Folder, and toss paper copies

246

Facilities Coordinator Resume Examples & Samples

Cover receptionist breaks and lunches
Organize, stock, and clean conference rooms
Organize copy/mail room and stationary cabinets
Stock copy/mail room cabinets with supplies
Enter work order tickets into system
Change toner in copiers and refill paper
New hire drops
Cover Customer Care Calls
Monthly Floor inspections
Quarterly Conference room inspections

247

Facilities Coordinator Resume Examples & Samples

Act as a Regionalised Coordinator for Facilities Contracts & Internal Communications of Facilities Items
Administer & Process Contracts, Invoicing and Vendor Paperwork
Ensure Internal & External team schedules, documentation and processes are completed to a high standard and on time
Coordinate Internal & External team schedules with Community Management to ensure smooth execution
Head up various Facilities Projects
Provide support for the Facilities Team on Strategic Projects
3 plus years coordinating experience in the facilities, construction or related industry
Demonstrated ability to source vendors, equipment and materials

248

Facilities Coordinator Resume Examples & Samples

Moving furniture between buildings/offices/classrooms
Electrical, such as, the replacement of the light fixtures around the campus
Minor plumbing issues, such as, clogged drains and/or replacing faulty fixtures
Must work along with and assist housekeeping when needed and at times may direct housekeepers in room/event set up in the absence of a lead housekeeper
Perform PM work on HVAC under close supervision
Mechanically inclined and familiar with power tools, generators, compressors
Previous experience with boilers, cooling towers, chillers and air handlers
Operate JHU vehicles to include pickup trucks, bobcats, gators
Pick up parts and materials from vendors
Previous experience with Siemens equipment preferred but not required
Requires professional interaction with staff and vendors
1-2 years facility experience to include
Knowledge of HVAC
Basic plumbing
Basic electricity
Basic locksmith
Knowledge of all facets of painting
Ability to lift 70 pounds of weight
Carry, lift and deliver supplies and tools as well as work on ladders and scaffolding
Respond to emergency calls
Member of essential personnel
MD Driver’s license with clean driving record
Must be able to communicate in English (oral and written)
Professional attitude
Ability to deal with individuals of all level

249

Facilities Coordinator Resume Examples & Samples

Receive visitors, directly assisting people when appropriate and referring to others when necessary
Maintain conference room scheduling calendar
Receive and respond to inquiries by phone and email regarding reservation requests and questions about the facilities
Update and amend Conference Center Rules & Regulations when necessary to ensure client satisfaction, ensure all clients receive updated version
Assists in the coordination of blood drives, flu clinics and seasonal donation drives
Suggests restaurants, caterers, taxi/limousine services and hotels
Building tours
Coordinate meeting set-ups with the janitorial and/or management staff
Coordinate with Director of Security to arrange overtime security staff, ensure lobby doors and gates remain unlocked during lobby and Conference Center events
Conduct pre-meeting checks of set-ups and A/V equipment
Attend and participate in additional AV training
Prepare for and provide beverage service for the duration of meetings as requested
Assist clients with meeting planning and resolve issues that arise during meetings to ensure a positive experience for the meeting planner and attendees
Manage vendors during large events (ensure guidelines are followed, access badges and weekend loading dock access are provided), remain after-hours to assist
Attend multiple meetings/walkthroughs with catering companies to ensure execution of large events
Accommodates unusual or difficult client requests as appropriate to maintain good client relations and satisfaction
Provide knowledge/assistance to tenants regarding events occurring in their own space
Meet monthly with assistant to discuss improvements/adjustments to ensure facility runs smoothly and increase tenant satisfaction
Provides Conference Center tours
Assists in compiling budget information regarding Conference Center operating expenses
Assists in preparation of monthly/quarterly financial reporting regarding operating expenses for the Conference Center
Maintain ethical, professional and courteous relations with contractors and tenants
Carries out other duties as assigned by Facilities Manager
2+ years of directly related experience
Demonstrate in-depth knowledge of the Conference Center Rules and Regulations, Catering Rules and Building Rules and Regulations
Demonstrate strong initiative and customer service orientation
Demonstrate strong problem-solving skills and a calm demeanor in emergency situations
Interact with employees, tenants, visitors and contractors with poise and diplomacy
Interpret instructions in written, oral, and diagrammatic or schedule form
Ability to manage and prioritize multiple tasks while meeting deadlines
Proficient in Microsoft Office software
Communicate effectively both verbally and written with all levels of tenant employees and executives
Exchanges ideas, information and opinions with Staff and Property Management to formulate policies and programs and/or arrive jointly at decisions, conclusions or solutions
Work overtime as required for set-up or execution of events
Work indoors approximately 99% of the time and outdoors 1% of the time
Use olfactory, auditory and visual senses to detect emergency alarms
Operate personal computer and other office equipment
Ability to lift up to 25lbs
Climb up and down stairs as part of emergency procedure, practice and/or implementation

250

Facilities Coordinator Resume Examples & Samples

Ensure that all areas of Patient Access, occupying three floors at 1114 First Avenue, including offices, conference rooms, waiting areas, administrative and supply areas, are maintained in a safe, attractive and appropriate manner
Ensure equipment is available and operational, and that supplies are well-stocked and refilled at all times
Be accountable for the quick and effective resolution of all concerns related to building maintenance and office
Purchase all supplies for the department, creating and submitting purchase (under the direction of the Executive Director of Patient Access and her management team), tracking invoices and documenting expenditures
Act as “first line of defense” for troubleshooting with computers, phones and office equipment
Inform leadership team of complex problems and contact appropriate resource to resolve expeditiously
Be responsible for the implementation of Patient Access’ renovation and expansion initiatives, securing input and buy-in of stakeholders to meet goals, expectations, and deadlines
Work with Executive Director to forecast needs for additional space and partner with MSK Facilities to explore potential options
Manage the set-up for remote staff and, with front-line managers, the allocation of on-site space to teams and individuals
Assist in systems oriented projects including hardware/software purchasing, beta testing, maintenance, renewals, upgrades, installations, and relocations

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Facilities Coordinator Resume Examples & Samples

Facilities Coordinator Resume Examples & Samples

Facilities Coordinator Resume Examples & Samples

Facilities Coordinator Resume Examples & Samples

Facilities Coordinator Resume Examples & Samples

Facilities Coordinator Resume Examples & Samples

Facilities Coordinator Resume Examples & Samples

Facilities Coordinator Resume Examples & Samples

Facilities Coordinator Resume Examples & Samples

Facilities Coordinator Resume Examples & Samples

Facilities Coordinator Resume Examples & Samples

Facilities Coordinator Resume Examples & Samples

Facilities Coordinator Resume Examples & Samples

Facilities Coordinator Resume Examples & Samples

Facilities Coordinator Resume Examples & Samples

Facilities Coordinator Resume Examples & Samples

Facilities Coordinator Resume Examples & Samples

Facilities Coordinator Resume Examples & Samples

Facilities Coordinator Resume Examples & Samples

Facilities Coordinator Resume Examples & Samples

Facilities Coordinator Resume Examples & Samples

Facilities Coordinator Resume Examples & Samples

Facilities Coordinator Resume Examples & Samples

Facilities Coordinator Resume Examples & Samples

Facilities Coordinator Resume Examples & Samples

Facilities Coordinator Resume Examples & Samples

Facilities Coordinator Resume Examples & Samples

Facilities Coordinator Resume Examples & Samples

Facilities Coordinator Resume Examples & Samples

Facilities Coordinator Resume Examples & Samples

Facilities Coordinator Resume Examples & Samples

Facilities Coordinator Resume Examples & Samples

Facilities Coordinator Resume Examples & Samples

Facilities Coordinator Resume Examples & Samples

Facilities Coordinator Resume Examples & Samples

Facilities Coordinator Resume Examples & Samples

Facilities Coordinator Resume Examples & Samples

Facilities Coordinator Resume Examples & Samples

Facilities Coordinator Resume Examples & Samples

Facilities Coordinator Resume Examples & Samples

Facilities Coordinator Resume Examples & Samples

Facilities Coordinator Resume Examples & Samples

Facilities Coordinator Resume Examples & Samples

Facilities Coordinator Resume Examples & Samples

Facilities Coordinator Resume Examples & Samples

Facilities Coordinator Resume Examples & Samples

Facilities Coordinator Resume Examples & Samples

Facilities Coordinator Resume Examples & Samples

Facilities Coordinator Resume Examples & Samples

Facilities Coordinator Resume Examples & Samples

Facilities Coordinator Resume Examples & Samples

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