Facility Coordinator Resume Samples

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G Klocko

Glenda

Klocko

853 Donnelly Island

Los Angeles

+1 (555) 210 6443

853 Donnelly Island

Los Angeles

Phone

p +1 (555) 210 6443

Experience Experience

Boston, MA

Facility Coordinator

Boston, MA

Kautzer-White

Boston, MA

Facility Coordinator

Works with co-workers as assigned to assist in the coordination of events, programs and clubs (i.e. creates flyers, posts notices etc.)
Manage and supervise soft services, manage hard services activities, churn works and move management
Assist the Facility Manager in space management of the office, staff headcount updates and allocation of space/seats for users
Assist with receiving and dispatching of work requests to technical staff, vendors, landlord or other service providers
Assists with receiving and dispatching of work requests to technical staff, vendors or other services providers
Process improvement – ongoing process development and improvement that drives simplification and standardization
Assist in energy management and green initiatives including; waste management and recycling programs

Chicago, IL

Cbres Facility Coordinator

Chicago, IL

Abshire, Bergnaum and Goyette

Chicago, IL

Cbres Facility Coordinator

Support the Facility Management team with the development of charts-graphs, metric tracking, and data analysis
Promote a safe work environment by partnering with team to prevent serious incidents in the workplace
Monitor service performance and resolve customer service opportunities
Monitor local facility management service request queue
Site level contract management and administration
Assist with budget and monitor-research in SAP
Manage use of company credit card for office equipment and supplies and reconcile in Ariba

present

Dallas, TX

Senior Facility Coordinator

Dallas, TX

Goyette and Sons

present

Dallas, TX

Senior Facility Coordinator

present

Working knowledge of Pharmaceutical or Biotech Manufacturing processes
Primary point of contact for GMP Manufacturing Facility related issues. Includes emergency response and troubleshooting
Support or Manage scheduling, coordination, and execution of small Facility shutdowns within a highly demanding GMP production environment
Interact with EQA, EQC, Mfg. Operations, Production Services, Engineering and Facility Services
Represent Manufacturing Operations area interest at outside service provider meetings
Working knowledge of cGMP guidelines and compliance within controlled work spaces
Monitoring and response to GMP environmental issues

Education Education

Bachelor’s Degree in Facilities Management

University of Georgia

Bachelor’s Degree in Facilities Management

Skills Skills

Proficient in MS Office with a heavy emphasis in Excel and Power Point, and possess strong written, verbal and people skills
Ability to communicate, professionally, in both written and verbal form
Strong attention to detail, organizational and analytical skills
Strong attention to detail
Accurate eye for detail & quality
Good working knowledge and understanding of Microsoft Office software (e.g., Excel)
Excellent knowledge of Microsoft Office
Basic knowledge of building systems (mechanical and electrical systems)
Ability to interact professionally with all levels of employees and customers
Ability to work with others well, give and take direction, and to interface with decision makers in a professional manner and maintain confidential information

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15 Facility Coordinator resume templates

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Facility Coordinator Resume Examples & Samples

Managing entire facility operations as per instructions from facility Manager
Soft services
Security
Technical
Space Management
EHS
Building compliance
Processing of rental, vendor invoices
Organizing Events
Transport management
Liaising etc

Corp RE Facility Coordinator Resume Examples & Samples

Accesses database. Prioritizes calls and workflow
On routine matters, may act as project liaison with vendors, landlords, contractors, design/architectural firms, external project consultants, and internal clients. Receives and interacts with clients and resolve issues of low to moderate complexity
Coordinates routine assigned projects, including security and alarm maintenance contracts; roofing, asbestos, HVAC and other inspection programs; branch merchandising and departmental signage programs; lighting maintenance contract work, etc
Handles administrative duties and monitors deadlines to ensure project deadlines are met, and follows up on pending matters. Initiates required reports and studies; compiles and analyzes data for projects
Maintains computer database on an ongoing basis
Responds to correspondence on the company’s behalf using knowledge of bank’s policies, procedures, and functions
Coordinates maintenance and repair issues reported by branch offices. Schedules and coordinates meetings, which may include travel and lodging arrangements
Performs other functions as assigned or required
High school diploma or equivalent combination of education and experience
Two to three years of office experience
Some experience handling facilities issues
Understanding of design and construction processes and terminologies
Familiarity with formatting reports, presentations, spreadsheets, graphics, etc
Understanding of facilities, building maintenance, and telecommunications services
Demonstrated ability to work on own initiative with minimal direction, to identify issues requiring attention
Advanced PC skills necessary to format reports, presentations, spreadsheets, graphics, etc
Analytical and research skills
Ability to work independently and as a team player
Composition and proofreading skills
PC skills in Microsoft Office software such as Outlook, Word, Excel and PowerPoint
Schedule and coordinate events, meetings and appointments
Types 60 wpm

Facility Coordinator Resume Examples & Samples

Establish effective communication with employees and vendors to ensure high level employee satisfaction and best service delivery
Manage office facilities, its operations staff, vendors and service contractors to deliver the expected service levels within budget
Manage and supervise soft services, manage hard services activities, churn works and move management
Soft services include but not limited to janitorial & housekeeping services, stationery & business cards, snacks & beverages & vending machines in micro kitchens, upkeep of medicine box, Horticulture & florist, pest control services, front office, meeting rooms & courier services, overseeing Gym & concierge services
Maintains proper Inventory and tracks stock and consumption of all consumables and supplies pertaining to the services
Assist the Facility Manager in space management of the office, staff headcount updates and allocation of space/seats for users
Request Purchase Orders and Invoices
Assist the Facility Manager in annual opex budget planning and monthly tracking
Prepare Monthly reports and Quarterly Business Report as per the prescribed format
Coordinate with HR & various departments for transfers & visits to Facebook
Complete building inspections weekly
Reviews all check lists/log sheets on a regular basis to ensure smooth operations
Work Order System trouble ticket response and coordination of resolutions
Provide quality control for completed Work Orders
Assist with RFP processes including vendor selection, contracting and on-boarding
Ensure compliance with statutory and service level agreements per contract
Assist with business continuity and emergency preparedness planning
Ensures that team members/ vendors meet all safety guidelines/ requirements

Server Room Facility Coordinator Resume Examples & Samples

Provide technology installation support and coordinate the architecture of physical computer floor space
Manage computer room and coordinate facilities
Provide recommendations for local floor space use
Or-
Previous First Citizens Bank experience
Computer, Electrical or Mechanical engineering skills to include certifications pertaining to technology and operations
ITIL V3 Foundation Certification

Facility Coordinator Resume Examples & Samples

Facilitate/coordinate all Preventive Maintenance functions for both locations
Prioritize projects with AGMO.{Ability to escalate issues to proper Saks Representative}
Must be able to use a computer to order supplies through Ariba system.{and communicate effectively through Microsoft Outlook email}
Responsible for trouble shooting WPOS terminal issues with IT. Basic Computer Network configuration knowledge to assist in troubleshooting IT issue at the store level
Must timely coordinate and work with NG & G {and other National Account Contractors} to outsource repairs that
Responsible for coordinating parking lot maintenance and landscaping
Ensure both locations lighting standards are maintained
Basic Electrical troubleshooting ability Single and Three Phase applications
Basic ability to assist in troubleshooting HVAC issues working with the Saks national call center controls and HVAC contractors
The ability to troubleshoot and change electronic and magnetic lighting ballasts in fluorescent fixtures
Ability to effectively communicate and partner with all levels of colleagues and contractors to ensure issues are identified and corrected as quickly as possible
Safety minded
Proven previous commercial maintenance experience

Facility Coordinator Resume Examples & Samples

Performs as-needed cleaning of the facility and premises including any spills on a daily basis beyond the regular custodial services performed by the cleaning staff including trash/debris removal, emptying receptacles, mopping and drying, etc
Conducts the physical movement of furniture, equipment, boxes and materials as needed for meeting and conference room set-ups, facility events, tenant move-in’s and move-out’s, freight shipping and delivery, supplies, stocking, and the like
Under the direction and supervision of a skilled worker, may conduct minor repairs to the facilities and premises as assigned including painting, patching, office and kitchen equipment, furniture, walls, ceiling tiles, carpeting, floor tiles, etc
With direction from a supervisor, prioritize work orders, handle urgent requests, respond to tenant and client calls as required, and complete any and all assigned facility support, clean-up, maintenance, moving, event support, set-up, and repair work
Expected to support the various skilled trade personnel at a facility or complex in the performance and completion of their duties as needed and assigned
Conducts physical inspections of the facility, grounds, premises, hallways, common areas, restrooms, etc. noting anything that might be in need of repair, maintenance, clean-up, or is a hazard and reports same to the appropriate building staff for resolution
Helps to ensure all building and maintenance policies, procedures, SOP’s, codes, regulations, etc. are followed and enforced including safety systems and standards

Facility Coordinator Resume Examples & Samples

Vocational school and/or equivalent experience (Min. Exp. 3yrs) in the facilities management or related support functional experience
Knowledge of building systems (HVAC, Fire, Generators, Etc.) Need to be able to self-manage and perform job with little or no direction in some instances
Experience with Microsoft Office to include Word, Excel and PowerPoint
Some travel to other locations within Dallas Metro area or Texas might be required, but not more than 5%

Facility Coordinator Resume Examples & Samples

Understanding of general Commercial Real Estate management is required
YARDIexperience is strongly preferred
A minimum of two (2) years of work experience in an administrative, accounting, or tenant services capacity. Experience with data entry, basic reporting, filing, answering phones, scheduling, and communications is a must. Prior experience working in the property management, commercial real estate, or financial services industries preferred
139

Facility Coordinator Resume Examples & Samples

Helps support facility specific cost savings targets to contribute to the account achieving significant savings
Assists with receiving and dispatching of work requests to technical staff, vendors or other services providers
Provides facility specific assistance to the project management team as needed or requested
Acts as an interface with client, visitors and guests. Acts collaboratively to solve problems and resolve spontaneous and unique situations with professionalism and service orientation. Ensures delivery of committed services and overall satisfaction with Jones Lang LaSalle performance. Demonstrate leadership, responsiveness and creativity in finding solutions for service delivery
Seeks to continuously improve processes, systems and overall client satisfaction
Strong organizational skills and collaborative style needed

Facility Coordinator Resume Examples & Samples

Coordinate special events in support of client or JLL
Assist with the coordination and scheduling of maintenance activities
Associates degree in facilities management, building, business or other related field; Bachelor’s degree preferred
Strong organizational skills and collaborative style

Facility Coordinator Resume Examples & Samples

Provide management services for all subcontracted and managed suppliers ensuring services are delivered consistent with agreement terms. Janitorial, vending services, etc
Assist with receiving and dispatching of work requests to technical staff, vendors, landlord or other service providers
Provide managerial oversight to a team of Facility Coordinators and Receptionists across a portfolio of small to medium size offices in the Western United States
Manage and coordinate work with 3rd party vendor including: tracking work order completion, vendor and client follow up and validating/approving subcontractor invoices
Ensure all site management and operations practices are in compliance with company, (MSA) Master Service Agreement requirements, and client standards
Communicate/Escalate with appropriate parties (client, vendors, etc.) as needed
Cultivate and maintain a positive working relationship with client representatives (JLL or external) and service providers
Assist Account Manager with tactical planning for the regional facilities team’s goals and objectives
Recommend continuous quality improvement practices
Manage third party COIs & Manage landlord related issues
Establish & coordinate access into necessary applications, as needed
Assist with budgetary requests, analysis and operational reporting: monthly and quarterly, as needed
Purchasing, as necessary
Provide support for guests, visitors and employees at client locations
Act as an interface with client, visitors and guests. Work collaboratively to solve problems and resolve spontaneous and unique situations with professionalism and service orientation
Assist in resolving problems associated with all building services including: janitorial, food service, coffee services, parking, vending, badging, conference rooms, cubes, as well as, interior and exterior furnishings, fixtures and equipment
Provide support for meetings and conference room reservations, as needed and directed
Ensure delivery of committed services and overall satisfaction with Jones Lang LaSalle performance
Demonstrate leadership, responsiveness and creativity in finding solutions for service delivery
Read and understand the applicable Service Level Agreements. Help to achieve the Key Performance Indicators and scores favorably on the client satisfaction surveys
Ensure appropriate follow up with customers
Provide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption, as needed

Athletics Facility Coordinator Resume Examples & Samples

Conduct regular maintenance and preparation duties of all NKU athletic facilities. Maintenance and preparation in these areas my include, but are not limited to: lining the playing fields, sweeping and mopping surfaces, watering fields, ordering laundry products, etc. Work with Associate AD for Operations and Event Management and NKU Facilities Management to submit work orders and address needs in a professional, efficient, and timely manner
Assist Associate AD for Operations and Event Management in role as event manager at events held at NKU athletic facilities including but not limited to: practices, competitions, Horizon League and NCAA post-season events ; this role includes all set-up, tear-down, in-game management, coordination of staffing and security, etc
Hire and train student employees and interns to complete staffing needs for general maintenance and daily activities as well as event management duties
Plan, implement, and coordinate all external rental opportunities at NKU athletic facilities – including but not limited to: preparing proposals and contracts, designing a facility rental web page, coordinating with campus departments as needed, staffing and management of the events, and post-event wrap-ups and invoicing
Assist in scheduling of NKU athletic events, campus events, and community events in NKU athletic facilities, including but not limited to: visiting team practices, NKU practices, competitions, external facility rentals, etc
Set-up and tear-down of athletic equipment necessary for events/meetings in NKU athletic facilities (i.e., nets, scoreboards, chairs, tables, etc.)
Develop visiting team and official guides and communicate with those teams and officials in advance of competitions at NKU

Facility Coordinator Resume Examples & Samples

Ensure correct operational follow-up (timely and accurate) of the Soft facilities suppliers (market knowledge, follow-up of contracts / contractors, briefings / meetings, pro-active & ad-hoc actions …) in the domains of catering, cleaning, archiving, reception, courier services, print, mail, moves, green care …
Elaborate facility projects (in collaboration with the Facility officer), within the pre-defined project structure (market study, benchmarking, analysis of EY needs, project proposal, elaboration, internal / external briefings, follow-up of the project, aftercare …)
Space planning & internal moves at the Diegem location

Facility Coordinator Resume Examples & Samples

Perform day-to-day operation duties including, but not limited to
“Spirit of Service” highly desired for this position
Possess a very strong “can do” attitude and willing to roll up your sleeves to tackle projects and requests as they come up

Facility Coordinator Resume Examples & Samples

High School diploma or G.E.D. equivalent
Associate’s or Bachelor degree is preferred
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Access and Outlook)and possess strong written, verbal and people skills

Facility Coordinator Resume Examples & Samples

Manage the conference room schedule to ensure no conflicts
Provide general technology support with phone system, video conferences and other conference room equipment
Be the contact person for office equipment maintenance and repairs
Liaise with the site security team in relation to visitors, repairs and maintenance
Assist with supply ordering and restocking
Maintain spending records for year-end analysis
The top 3-5 specific knowledge, skills and abilities (KSAs) required for job performance from job analysis and/or performance management program
The scope of the person's authority, including a list of jobs that report to the incumbent
Manage the mailroom staff, ensure process, records and communications are complete
Minimum level specified by total years and/or degree type
Degree not required. High school diploma minimum. Admin. Asst/office experience preferred

Facility Coordinator Resume Examples & Samples

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Access and Outlook), and possess strong written, verbal and people skills
This position does not have direct reports
Associates degree in Facilities Management, Business or other related field

Maintenance & Facility Coordinator Resume Examples & Samples

Ensure the effective execution of the Site Services Facility Agreement/s on behalf of QDC with particular emphasis on scope of service commitments and related response times
Responsible for overseeing all facility preventative maintenance and work order repair requirements
Responsible for seeking vendor quotations related to equipment and direct and indirect material on behalf of the facility
Raise purchase requisitions in relation to Maintenance
Support and oversee all mobile equipment leasing arrangements
Assist with safety related action items across the facility and identify opportunities for improvement
Deliver inductions for all external contractors to Caterpillar safety standards
Ensure all external contractor licenses , Safe Work Method Statements and Insurances are acquired and up to date
Report to Caterpillar internal governance groups on relevant environmental issues as required
Manage a small team within the Maintenance area

Facility Coordinator Resume Examples & Samples

Directs customers to the appropriate tool, resource or staff member for resolution of issues including engineering, maintenance, cleaning, mechanical and vendors
Advises customers on building policies and procedures
Key on-site support staff for customer relations. Must diligently support and maintain good working relationships with internal customers and vendors
Assists with the coordination of events
Responsible for preparing vendor service contracts and amendments for signature and for assisting in RFP process and/or obtaining vendor bids for special work and/or services
Responsible for obtaining and filing vendor insurance certificates, maintaining contact lists and other records and files. Updates Fusion and other share point sites
Performs A/P functions such as coding and approval of invoices for processing. Uploads utility invoices to third party website
Performs data entry into client’s procurement system, to produce purchase request forms, purchase requisitions, new vendor set ups including W-9 forms
Assists with general administrative tasks as assigned including filing, answering phones, distribution of mail, and written correspondence to vendors, ordering supplies, computer and data entry work, preparing spreadsheets and reports, greeting visitors and customers, and entering work requests into work management system
Other assigned duties may include coordination of fire safety meetings and drills, updating and maintaining emergency manuals, maintaining training records, and retention of forms and certificates
Work experience in an administrative, accounting, or tenant services capacity is a plus
Prior experience working in the property management, commercial real estate, or financial services industries preferred
Understanding of general accounting and financing is a plus. Experience with Oracle Fusion or YARDI is a plus
Working knowledge of account payables, receivables, budgets, and expenditure control is also desired
Experience in processing payroll for Union employees is highly desired

Facility Coordinator Resume Examples & Samples

Act as an interface with client, visitors and guests
Assist Regional Facility Management Team with tactical planning for the regional facilities team’s goals and objectives
Manage & maintain small facility management tasks as assigned. Office storage areas including undeveloped office space used as temporary storage & transitional space
Seek to continuously improve processes, systems and overall client satisfaction
Assist management and staff with operational reporting, budgeting, financial systems, purchasing as necessary
Support requests associated with Jones Lang LaSalle Management, Operations and Financial audits
Provide direction/information to vendors, facilities staff and service providers as required ensuring excellent coordination/execution of work within client environment with minimal disruption, as needed
Resolve problems associated with all building services including but not limited to: janitorial, food services, coffee services, parking, vending, security/access badging, conference rooms, cubes as well as interior and exterior furnishings, fixtures and equipment
Implement preventive, ongoing and anticipated maintenance/repair programs
Demonstrate leadership, responsiveness and creativity in finding solutions for service delivery and overall client satisfaction
Read and understand the applicable Service Level Agreements
Good organizational and interpersonal skills with a strong customer focus
Demonstrated intermediate to advanced written communication skills (spelling, grammar and punctuation) and verbal communications skills

Facility Coordinator Resume Examples & Samples

5 years of general office operations and/or facility management experience
Good computer skills (Word, Excel, Power Point, Access, etc.)
Must be able to multi task daily and pay close attention to detail

Facility Coordinator Resume Examples & Samples

Technical Skills – ability to apply, review, and educate on equipment and processes
Organization - establishing courses of action to ensure that work is completed efficiently; proactively prioritizes assignments and keen ability to multi-task
Customer orientation - establishes and maintains long-term customer relationships, building trust and respect by consistently meeting and exceeding expectations
Policies & Procedures - articulates knowledge and understanding of organizational P&Ps
PC skills – demonstrates proficiency in keyboard operations, Microsoft Office applications and others as required
Quality Orientation – accomplishing tasks by considering all areas involved, no matter how small; showing concern for all aspects of the job; accurately checking processes and tasks; being watchful over a period of time

Facility Coordinator Resume Examples & Samples

A full driver’s licence, forklift and/or medium or heavy rigid licence
Good numeric, oral and written communication skills
Demonstrated experience within a similar role

Facility Coordinator Resume Examples & Samples

Assist Facility Manager with tactical planning for the regional facilities team’s goals and objectives
Acts as an interface with client, visitors and guests. Acts collaboratively to solve problems and resolve spontaneous and unique situations with professionalism
Ensures appropriate follow up with customers and vendors regarding purchase order creation and vendor payment
Manages financial reports of goods receipts and vendor invoicing to ensure prompt and efficient pay cycles to vendor partners
Assist vendor partners to ensure accurate and timely invoicing
Manage monthly accrual process
Provides direction / information to vendors, facilities staff and service providers as required to ensure excellent coordination / execution of work within client environment with minimal disruption, as needed
Manage move, add change process (MAC) by utilizing a CAFM system
E1 Financial system knowledge is a plus

Facility Coordinator Resume Examples & Samples

Performing day-to-day oversight/monitoring of work order completion and follow-up with service provider and client
Manage/coordinate service providers
Ensure all site management and operation practices are in compliance with company and client standards
Managing third party COIs and landlord related issues
Coordinate and provide overall performance reporting
Responsible for maintenance and upkeep of the front office, reception area and all meeting & conference rooms in the client area – the areas to be clean and presentable at all times. Ensure compliance of regulations / requirements of client
Assist with employee on-boarding tasks
Assist with responses to Customer Audits
Complete and update reports and various records (ie, seating charts and security forms)
Assist with “clean desk” inspections
Provide assistance in general administrative activities and any other duties as assigned by the Account Lead
Receive invoices and code appropriately, with submission to approvers for processing
Track invoice through payment process to ensure timely payment to service providers
Office supply and Coffee/Vending ordering and stocking
Assist with completion of presentations for leadership meetings, e.g. PowerPoint presentation for Town Halls
Organize and drive Employee Action Committee (EAC)
Assist with record coordination with the guidance of the client
Additional tasks as needed to support the business

Facility Coordinator Resume Examples & Samples

Resolve concerns associated with all building services including, but not limited to: janitorial, food service, coffee services, parking, vending, ergonomics, and conference room reservations
Provides facility specific assistance to the project management team as needed
Provides direction/information to facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption, as needed
High school education; undergraduate degree, preferred
Self-starter and team player
Communicate professionally in a clear and concise manner (verbal and written)
Demonstrate highest professional standards of behavior and follow the JLL Code of Ethics Policy
Proficient in MS Office, possess strong written, verbal and people skills

Facility Coordinator Resume Examples & Samples

Oversees conference center management to include managing conference room reservations via outlook, and coordinating set-up
Responsible for inventorying / stocking work rooms with all necessary supplies to include break rooms as well
Responsible for coordinating the bi-weekly food service vendor for on-site café as well as coffee, vending and filtered water
Monitors overall facility appearance and coordinates with landlord for building related items
Coordinates service with janitorial service provider to ensure cleanliness
Daily inspections of conference rooms to ensure they are properly set prior to meetings
Serves on the Crisis Team
Orders supplies for the facility
Assists with internal facility moves to include coordinating movers, network, and other internal / external supports. Updates I-Office to reflect current data
Review and track work orders and other service requests in Angus
Codes and inputs invoices into Nexus for Senior Facility Manager to approve for payment
High school diploma/GED equivalent; Bachelor Degree preferred
1+ years of real estate property /facility management or related experience, or any similar combination of education and experience
Ability to work with others well, give and take direction, and to interface with decision makers in a professional manner and maintain confidential information
Ability to handle a variety of work with minimal direction and supervision
A strong team player, service oriented attitude and unwavering positive outlook

Facility Coordinator Resume Examples & Samples

Ensures the logistics of all items related to facilities operations, and maintenance, are consistently coordinated in a timely, efficient, and seamless manner
Supports the effective negotiation of contracts; prepares vendor Master Service Agreements; reviews and approves all facility-related vendor invoices
Develops and maintains an administrative overview of all facility operations
Promotes high level of satisfaction among tenants by promptly responding to service requirements, to promote the highest level of customer satisfaction possible
Effectively manages vendor and landlord relationships
Initiate Purchase Requisitions when ordering materials or service calls, confirming quotes or proposals for projects
Create Purchase Orders in Yardi (software program) and keep track of them to confirm that they are processed, and have been invoiced correctly
Put together monthly client report and send for printing and binding, then distributing to appropriate parties
Prepare Cushman & Wakefield timesheets/transmittals for payroll every other week and keep copy for company records
Assist with input of annual financial budget data into spreadsheet
Assist with preparations for building events, vendor showcase and/or special events
Type, format and produce documents such as contract proposals, presentations, correspondence, and standard reports
Assign, manage, close and track open work order requests. Run reports weekly from call center and make sure priority levels are met to ensure that SLA ratings are met. Provide copy of open work orders to Chief Engineer, Maintenance Supervisor
Set up visitor badging and notify security
Retain a matrix of all insurance certificates and before said certificates are to expire, request updated certificates from vendors
Provide W-9 and insurance requirements to new vendors
Request W-9 from new vendors for set-up in database
Maintain all property management, building and vendor files
Update building files, not limited to emergency contacts, inspections, permits

Facility Coordinator Resume Examples & Samples

Consistent and thorough entry of branch/district issues in tracking system
Respond to initial requests in a timely manner
Obtain pertinent background information from appropriate parties
Communicate frequently with landlords and vendors to resolve issues
Communicate project status updates to client via email and phone
Able to respond to objections, disagreements, and conflicts with contractors, field personnel, or landlords while remaining calm and logical at all times
Possess understanding of floor plans, specifications, materials, furniture, signage, finishes, and operation of building components such as HVAC, electrical, plumbing and utility systems
Review and coordinate requests for renovations, repairs, and maintenance
Approve, schedule, and coordinate projects with landlords, vendors, field personnel, and team members
Request and submit work orders, bids, and proposals from vendors
Provide pertinent information and offer reasonable recommendations in order for the client-partner to make an educated decision
Review pricing/scope of work and approve bids
Record approved bids in tracking system
Verify final invoice pricing and process payment in a timely manner
Identify and record all savings
Monitor vendor performance
Create and record appropriate written communication between all parties when necessary
Reference leases and follow lease procedures on default
Make arrangements for preventative maintenance contracts
Carry out special projects utilizing available resources
Request, review, and administer property manager contracts, if assigned
Assist in training new associates on facility management processes

Facility Coordinator Resume Examples & Samples

Directly support the Facility Manager in executing the needs of managing the assigned portfolio
Maintain client satisfaction with delivery of Facility Management services and support programs to increase customer satisfaction
Support compliance with Jones Lang LaSalle minimum audit and compliance standards in facility management, financial management and operational policies and procedures utilizing OneView Projects platform for small capital projects
Meet or exceed site Key Performance Indicators (KPI’s); monitor Service Level Agreements (SLA’s) monthly to identify potential challenges and plan corrective actions accordingly
Manage technician payroll and reporting
Manage technician PTO and reporting
Assist with receiving and dispatching of work orders to technical staff, vendors or other service providers utilizing 360 Facility
Provide management services for all subcontracted and managed suppliers ensuring services are delivered consistent with agreement terms: carpet cleaning, landscape maintenance, recycling, window cleaning, interior plant maintenance, vending and food services
Manage client badging process for facility workforce and vendors
Facilitate inspections of assigned properties proactively addressing any deficiencies
Manage technician P-Card receipts and reporting
Support requests associated with Jones Lang LaSalle’s Management and Operations team
Support energy management programs and reporting
Demonstrate strong collaboration and teamwork within the account team, by including driving the development and implementation of IFM best practices and innovations
Manage all duties in compliance to the Master Services Agreement and applicable performance measurements
Associates Degree or equivalent work experience in facilities management or property management
Minimum of 2 years industry experience required either in facility/property space, third party service provider or as a consultant
Excellent customer, computer, managerial, verbal and written communication skills
Use of OneView Project Management Platform software and tools
Use of 360 Facility computerized maintenance management system
Ability to multi-task and effectively organize responsibilities to achieve portfolio goals and objectives
Basic knowledge of building systems (mechanical and electrical systems)

Facility Coordinator Resume Examples & Samples

Computer based maintenance system
Customer service for facilities management/ work orders/ invoice
CBO reception front desk.mail
Center Planning & Development Coordination Support: Project Implementation & Facilities Management CBO reception/mail
CBO general maintenance/stocking/manage building services
CBO coordination of special events/set up/ break down
CBO safety and Village Green
Total Allocation of Time
Travel 5%
Nights/Weekends: Required only at the discretion of the Senior Director of Center Planning & Development
Performance-based rewards based on stellar individual and team contributions
0 to 2 experience
Bachelor's Degree preferred or Management experience required
2+ years related or equivalent professional experience preferred
Clinical or healthcare experience preferred
Proficient in computers and software utilization preferred

Facility Coordinator Resume Examples & Samples

Ensures Health and Safety is the number one goal by following policies, processes and acting in a safe manner at all time
Greets and orientates all contractors and visitors to the facility
Operates the truck scales
Receives plant bulk loads
Ensures accurate data entry for bulk tracking operations
Organizes and files all required plant paperwork, truck-to-truck paperwork and outbound loads paperwork
Creates TPO (Transportation Purposes Only) shipping papers for rejected materials
Completes filing, typing and general clerical duties
Strong computer skills with a solid proficiency in Windows based applications
1+ years of administrative support experience

Facility Coordinator Resume Examples & Samples

Possess the ability to deal with ambiguity
Exemplary organizational skills
Ability to communicate clearly and determine appropriate communication medium (e.g. phone, face-to-face meeting, e-mail, instant message, voicemail)
Ability to contribute individually and collaborate in a team as necessary
Ability to work irregular hours when needed
Bachelor's degree in a related field or equivalent work experience
Proficient with Microsoft Office Suite and Windows

Senior Facility Coordinator Resume Examples & Samples

Owns and implementsthe Emergency Response Team. Responsible for sharing best practices and helpingto implement the Emergency Response program at other sites. Develop and revise training contentand present Security and Emergency Response training to plant employees
Perform and guide activities related to all siteSecurity programs including the Disruption Access Request (DAR), CCureAdministration, Key Inventory, Morse Watchman, Capital Asset Tracking, X-RayMachine Preventative Maintenance
Communicate effectively withour customers employing the ability to present ideas well one on one, in small groups, and to larger audiences
Effectively influence othersto take action to mitigate Security risks
Assist in the investigationof Security incidents and the development of corrective actions
Apply the hierarchy ofcontrols to reduce Security risks and strengthen compliance
Provide Security assistanceand guidance to security committees, including Security regulatoryinterpretations
Provide Security support inthe design and installation of new or modified equipment and management ofchange processes
Assist in management of the site EmergencyManagement System

Facility Coordinator Resume Examples & Samples

Strong understanding of standard front office responsibilities. IE, welcoming guests and employees, mail/package receiving, answering calls and other duties as assigned
They will be assisting/managing the set-up of catered lunches, small meetings and low profile events in the office
Ability to define company culture and understand business needs to appropriately foresee work priorities and meet deadlines
Candidate will be tidy and understand the expectations for our conference rooms, kitchen, game area and other communal office spaces
Requirements
Microsoft Office – Advanced Outlook, Excel, Word
2+ years’ experience in reception or office services
Detail oriented, proactive and self-motivated individual
Sense of urgency and follow through
Should be able to work and interact with all levels of personnel, vendors and contractors
Some light cleaning will be required
Fantastic customer service ethic and high expectations for quality
General understanding of food service
Be system & process driven
Be professional in manner

Facility Coordinator Resume Examples & Samples

Ensures Health and Safety is the number one goal by following policies, processes, and acting in a safe manner at all time
Working knowledge of WIN central and plant receiving, drum staging, and profile access and printing
Data entry into Powersuite and WIN for drum and bulk tracking operations
Organization of trailer inventories and data entry into shared files in Outlook
Printing and creating outbound manifests and hazardous waste labels and for outbound loads
Must have computer knowledge with proficiency in Windows based applications

Facility Coordinator Resume Examples & Samples

Working in conjunction with U.S. Finance to verify travel related charges through TMC’s
Participating in new-hire orientation for travel system (Concur)
Working with our Operations team to coordinate weekly shipments and assist with supply chain related issues
Shipping both domestic and international parcel shipping via FedEx and DHL
Entering purchase requisitions for U.S. Sites and services
Assisting Finance with asset receiving as well as Purchasing with PO receiving
Assisting with asset tagging and uploads to the company systems
Working with vendors, contractors and internally organizing and coordinating projects, conferences and other departmental events
Participating in meetings and projects - addressing related issues, initiative conflict resolution, cost reduction issues, implementation of new services/systems, setup performance measures – indicators, collect meeting minutes & follow-up on action items
Being an active member of the safety team and emergency response team (ERT) as well as global critical response team (CRT) ensuring employee wellness
BA Degree in relevant profession
Ability to work with minimal guidance, have decisive judgment
Ability to set priorities and time management
Computer literate: must have Excel, Word and Outlook knowledge as well as familiarity with FedEx, and DHL websites. Knowledge of Concur and Oracle a plus but not required
Excellent organizational, planning and follow-up skills is a must

Facility Coordinator Resume Examples & Samples

Operate, maintain and repair equipment at the wastewater treatment plant
Take emergency calls 24 hours a day and manage emergency situations related to wastewater treatment and environmental regulated compliance
Use various equipment and hand tools as required to perform duties
Complete and submit state and federal reports
Schedule personnel, equipment and maintenance programs
Establish short and long term goals and projects
Maintain inventory of chemicals, supplies and materials
Train new and existing personnel
Inspect and clean all areas of the wastewater treatment plant including sludge tanks
Supervise the cleaning and repair of manholes and sewer mains
Operate programmable logic controllers at the wastewater treatment plant and field pump stations
Assist in the operation of vacuum truck. Pull and feed high pressure hose. Operate sewer main cleaning easement machine. Pull and feed high pressure hose
Communicate with customers, vendors and contractors and work with Aqua customer service representatives, when necessary
Minimum of high school diploma or equivalent and 3 years of supervisory experience
Must have or obtain a Class III wastewater certification from the Indiana Department of Environmental Management within eighteen (18) months
Must have the technical, academic and physical ability to perform the duties of this classification
Must be able to send and receive instructions by phone, computer and in person. Must have a valid driver’s license
Must have or obtain a Confined Space Training Certificate
Must demonstrate ability to foster workplace cooperation and effective communication and assistance to other employees and the public

Senior Facility Coordinator Resume Examples & Samples

Owns and implements the Emergency Response Team. Responsible for sharing best practices and helping to implement the Emergency Response program at other sites. Develop and revise training content and present Security and Emergency Response training to plant employees
Perform and guide activities related to all site Security programs including the Disruption Access Request (DAR), CCure Administration, Key Inventory, Morse Watchman, Capital Asset Tracking, X-Ray Machine Preventative Maintenance
Communicate effectively with our customers employing the ability to present ideas well one on one, in small groups, and to larger audiences
Effectively influence others to take action to mitigate Security risks
Assist in the investigation of Security incidents and the development of corrective actions
Apply the hierarchy of controls to reduce Security risks and strengthen compliance
Provide Security assistance and guidance to security committees, including Security regulatory interpretations
Provide Security support in the design and installation of new or modified equipment and management of change processes
Assist in management of the site Emergency Management System

Facility Coordinator Resume Examples & Samples

Fundamental understanding of program management, operations, distribution, delivery performance and quality management system
Fundamental understanding of root cause analysis, lean tools, procurement and supply chain management
5 - 7 years in relevant work experience

Facility Coordinator Resume Examples & Samples

Acts as the first point of contact for work orders and service calls, requests and issues. Directs work order requests to the appropriate staff or contract service for resolution including engineering, maintenance, cleaning, mechanical and vendors
May self-perform work orders including light bulb changes, simple paint touch up, conference room set-ups, furniture reconfiguration, minor mechanical trouble shooting, box moves, etc
Responsible for issuing tenant work order requests to landlord and tracking through completion
Is the key on-site support staff for tenant relations. Must diligently support and maintain good working relationships with client and vendors. Handles moves, adds and changes in occupancy and assists with the coordination of client events. Orients new tenants on building policies and procedures
Responsible for assisting the Facilities Manager in preparing vendor service contracts and obtaining vendor bids for special work and/or services
Assists Facilities Manager with day-to-day operation of the property in accordance with policies/procedures, management agreements, and client needs
Responsible for obtaining and filing vendor insurance certificates, maintaining emergency contact lists, issuing and updating building pass list as required by site, and maintaining other records and files pertinent to the property
May assists with procurement and invoice processing. Does coding and processing of invoices, data entry into YARDI accounting system, producing purchase orders for contract materials and services, and requesting W-9 forms from new vendors in order to set them up in accounting system
Assists with general administrative tasks as assigned including back up reception, answering phones, written correspondence, ordering supplies, computer and data entry work, preparing spreadsheets and reports, and other duties assigned by Facility Manager

Facility Coordinator Resume Examples & Samples

Exemplary customer service skills with a keen focus on client relations
Strong interpersonal and communication skills, and the ability to work in a team environment
Good understanding of the facilities/property management industry and good knowledge of facility operations and maintenance would be an asset
Strong organization skills in managing multiple projects in a fast-paced environment using independent judgment and personal initiative
Experience in managing work order systems and financial data
At all times the Facility Coordinator is expected to display a professional appearance and speak in a polite manner and clear tone, including answering telephones or addressing people in person
IFMA, BOMA and/or LEED Certification is an asset
Proficient knowledge of Microsoft Suite of products including Excel, Outlook, Word, and PowerPoint
Experience in Financial Management software is an asset

Facility Coordinator Resume Examples & Samples

Secondary backup to supporting the helpdesk
Conduct floor tours/ audits on assigned floors 50% overall responsibilities
Schedule and coordinate meetings with inside and outside resources for facilities team
Attend project/vendor meetings when necessary
Schedule building access and coordinate delivers for projects
Tracking of invoices and coding to certain budget lines
Prepare monthly accrual reports for operating costs
Responsible for submitting maintenance work orders
Assists with afterhours projects and on-call rotation
Responsible for contractor insurance certifications
Assist with moves throughout the campus
1-2 year's design or facilities fundamentals
Excel, Word, Powerpoint, IWMS systems

Facility Coordinator Resume Examples & Samples

Minimum 2 years relevant work experience in a commercial and international company
Live and breathe hospitality
MBO+ (facilities or hospitality)
No 9-5 attitude
Excellent knowledge of Microsoft Office
Knowledge of JIRA or other incident management systems a plus
Fluent in Dutch and English (both spoken and written)
Willing to work different shifts starting between 7 and 10 am
Sees opportunities and takes initiative
Efficient and able to work under pressure
Have a positive “can-do” attitude
Service- and guest-oriented
Accurate eye for detail & quality
Takes ownership
Can work independently and in a team
Able to prioritise appropriately

LPC Facility Coordinator Resume Examples & Samples

Assist Technical Learning Manager with fleet and tool inventory management as directed: moving vehicles, maintaining/cleaning vehicle fleet; labeling vehicles, ensuring proper documentation is maintained on fleet; preparing vehicles for courses utilizing MBUSA hardware and software applications (Star Diagnosis, WIS, etc), ordering parts and tools as needed
Ensure timely production and delivery of quality training and meeting materials as needed, including: printing, copying, binding and electronic copies
Access and manage weekly training schedule for LPC; Printing course rosters and posting classrooms, directing students, updating electronic monitors and bulletin boards throughout LPC
Responsible for shipping and receiving of materials to and from the LPC to meet L&P business objectives
Order supplies in collaboration with L&P Operations and in accordance with corporate compliance and all MBUSA policies and procedures on a monthly basis
Provide AV support to LPC for projectors, computers, white boards, DVD players, iPads, iPods, polycom phone systems, etc

Facility Coordinator Resume Examples & Samples

Support a large group (250+) of IT employees in building 583
Coordinate building 583 requirements with (leased) building management group. Examples include: building maintenance, security, shipping/receiving, catering, conference rooms, emergency exercises
Maintain service centers, floor plans, isle markers, organizational charts, distribution lists, and conference rooms
Conduct ergonomic evaluations
Order office supplies and catering
Process standard administrative data including supply and purchase orders
Manage calendars for supervisors/managers. Make arrangements for meetings and conferences
Ability to lift/carry up to 25 pounds
Ability to routinely walk throughout the premise as required
High School diploma/GED or higher from an accredited institution
Minimum of one (1) year of combined experience in secretarial and/or administrative support
Minimum of two (2) years of secretarial experience
Working knowledge of standard MS Office software
Experience using Outlook, Office 365, SharePoint
Experience with 3M purchasing systems
Strong interpersonal skills, works well with a variety of people
Flexibility, ability to prioritize and move between multiple activities

Cbres Facility Coordinator Resume Examples & Samples

Support the Facility Management team with the development of charts-graphs, metric tracking, and data analysis
Assist with preparation and distribution of agendas and presentations
Compose-edit correspondence, initiate purchase-service orders, organize internal & external meeting logistics, maintain department organization charts, create, maintain distribution lists, and monitor e-mail & calendar
Support Business and Real Estate Strategy service standardization and business optimization
Monitor service performance and resolve customer service opportunities
Ensure compliance with supplier service level agreements
Export and format data from software programs
Assist with budget and monitor-research in SAP
Promote a safe work environment by partnering with team to prevent serious incidents in the workplace
Manage use of company credit card for office equipment and supplies and reconcile in Ariba
Site level contract management and administration
Monitor local facility management service request queue
2 or more years of administrative assistant or Facilities Management experience
Team oriented and customer focused
Proficient in Microsoft Office Suite (e.g. Excel, PowerPoint and Adobe Acrobat)
Experience with and ability to participate effectively as part of a team, internally and cross-functionally
Develops clear, simple performance indicators linked to business objectives
Selects measures that positively influence desired behaviors
Clearly identifies the work groups and organizations customers
Builds and maintains good relations with customers
Promotes understanding of customer requirements and expectations
Utilizes techniques and tools that promote effective analysis and the ability to determine the root cause of organizational problems and create alternative solutions
Considers both the long and short-term impact of proposed solutions
Experience in analyzing data and translating to meaningful information
Experience with systematic move databases (e.g. Synergy)

Facility Coordinator Resume Examples & Samples

Minimum 2 years of experience in a professional faced-paced environment
Understanding of a Work Order system (360 Facility or similar)
Strong attention to detail, organizational and analytical skills
Customer Service skills – both internal and external
Ability to communicate, professionally, in both written and verbal form

Facility Coordinator Resume Examples & Samples

Assist Facility Management Team in management of Client’s leased facilities within region, including direct onsite facility management of 3 suburban locations
Demonstrate confidence, professionalism, responsiveness and exceptional customer service skills
Use good business judgment when responding to the needs of clients, both internal and external
Communicate professionally, in a clear and concise manner and display a professional appearance
Conduct routine facility inspections to determine areas for service
Submit facility work orders to the proper provider as directed on a timely basis
Track progress of work orders submitted to monitor status. Report open issues to Facility Management team
Coordinate building service requests with service providers; confirm proper insurance is in place, provide access, and monitor the repairs
Assists with the coordination and scheduling of preventative maintenance activities
Assist occupants in scheduling conference rooms and A/V equipment using the online conference management system or other reservation system
Provide conference room support to include room set-up, technology support including AV, catering orders, supplies and clean up
Assist in management and monitoring of office safety and security including access control, parking access where applicable and meeting ADA/Federal/OSHA standards
Participate in various employee onboarding requirements including the preparation of employee name signage, assign access cards, assigning phone extensions, emergency procedure documents, information packets, etc
Monitor condition of office equipment including but not limited to MFD’s, postage machine, AV, kitchen appliances
Inventory, order and stock kitchen and office supplies
Assist with relocation services, office projects preparation and clean up, and occupancy tracking
Support emergency preparedness plans of the office including participation or leadership of the emergency team
Process and file office invoices for approval. Coordinate with vendors to correct discrepancies and ensure timely payment of AP
Helps support facility specific cost savings targets to contribute to the account achieving savings
Update office occupancy data online
Coordinate compliance documents for office vendors, contracts, access rights and equipment inventories
Provide updates applicable to content on office Connect page
Collect and report on Facility Management data
Ensure the delivery of inbound and outbound mail, express packages, and messenger orders
Assist Facility Management team with tactical planning for the regional facilities team’s goals and objectives

Facility Coordinator Resume Examples & Samples

Responsible for facilities budget spend and monthly report
Responsible for facilities assets registration
Responsible to follow up with procurements for all facilities day to day requests and tenders
May need to implement site changes for the facilities as the company's needs change
Responsible for facilities documents (Drawing, Archive System) and updating them on weekly and monthly basis
Supervises the Company’s Accommodation (Families and Bachelors)
Leads a team
Associate, Bachelor, Master Degree or equivalent in (Civil, Mechanical, or Electrical Engineering) preferable otherwise (Material, Operation, Supply Chain or Industrial Management),
5+ years facilities experience in facility management
Certain certifications may be required
Working knowledge of facilities management and operation of building facilities including plumbing, electrical, and HVAC systems
Working knowledge in general facilities maintenance
Working knowledge in Microsoft Office and preferable to have knowledge in Architect and Auto Cade,

Facility Coordinator Resume Examples & Samples

Administer Maximo by producing facility and production maintenance work orders (corrective and preventive maintenance), add/modify preventive maintenance within Maximo, produce work order backlog report on monthly basis and continue to work on and improving the CMMS system
Maintain document control for critical GxP activities such as work orders, pest control service tickets and facility drawings
Write and process purchase orders and invoices for facility and production maintenance groups, and 3rd party services such as cafeteria, pest control and security
Assist in giving direction and oversight of Facility Custodian Techs. Ensure cleanliness of facility and common areas
Implement and maintain inventory control within Maximo for facility and production maintenance groups

Planogram Facility Coordinator Resume Examples & Samples

Shipping and receiving of products
Operation of forklift, pallet jacks, stand up electric lift, etc
Working knowledge of word,Excel,and MS Outlook
Must be eligible to work in the United States for any employee
Must successful clear contingency screening (background and substance abuse)
Must be able to lift a minimum of 50 lbs
Licensed forklift driver
Bachelor’s Degree in Business Administration or related field OR 3+ years of experience in Shipping/Receiving
Experience with UPS/Fedex Shipping software
Experienced forklift driver

Facility Coordinator / Assistant Librarian Resume Examples & Samples

Providing reference and research service to Christie’s staff and interns
Cataloguing books
Liaising with research database vendors on technical issues
Teaching auction research classes/refresher courses to specialist staff, interns
Managing incoming auction catalogues and serials
Monitoring check-out register
Keeping the library in good order: shelf reading and working with Head Librarian on space maximization issues
Work as directed by Head Librarian
Provide Facilities support as needed

Facility Coordinator Resume Examples & Samples

Assist with the coordination and scheduling of maintenance activities (e.g., whiteboard cleaning, copy room refresh, conference room inspections, maintain supplies; breakroom maintenance)
Minimum 2 years of experience with Facility or Property Administration
Minimum 5 years of experience as general handyman
Basic knowledge Carpentry, Plumbing, painting, electric and general building maintenance

Facility Coordinator Resume Examples & Samples

Proactively initiates regular contact, develops and maintains positive working relationships with department managers to understand their needs and takes appropriate actions to resolve issues. Must be able to understand and balance the needs of each department with overall site needs
Develops and maintains positive working relationships with landlord and/or property management and external service vendors. Maintains knowledge of building management's policies and procedures manual and maintains building specific files
Monitors building vendors, including janitorial, day porter, and maintenance staff
Provides technical assistance with audio visual presentations and manages maintenance and calibration of such systems
Monitors service request tickets (Action Requests or AR’s) for service, repairs & maintenance, determining the nature of the problem(s) and either completing the request or recommending appropriate solutions to customers in a timely manner. Coordinates work with outside vendors to complete requests as needed
Performs ongoing facilities maintenance inspections of public and common areas by conducting "walk-throughs" of site to ensure compliance with local health and safety regulations. Models company safety policies and participates in Emergency Response Team efforts
Complete various Facilities Operations Projects such as coordinating vendors for interior refurbishments such as painting, carpet replacement, small office furniture projects, space planning and building repair. Communicates status and timeline of these facility maintenance projects, enhancements, and changes to site occupants
Oversees shipping/receiving and company mail services
Contributes to facility programs covering disaster preparedness and recovery and coordinates with Headquarters division to implement company-wide emergency response plan
Coordinates with manager on facilities budget and for reporting financial information
Monitors employee and visitor flow in and out of building(s). Ensures that unauthorized individuals are not granted access to the buildings. Ensures that employees are using proper access badges. Alerts Facilities, Building and Security staff of any disturbances or potentially dangerous situations. May be trained on alarm systems and provide first level response
Maintains professional appearance of building lobby, reception area, customer briefing center and foodservice areas. Manages Green Cleaning program through vendor relationship
Performs set-ups and tear-downs of multi-purpose, conference, and training rooms as directed by manager
Maintains current knowledge base of Company products and information by reading Company news, announcements, and product brochures
May manage company parking or parking permit system for the building lots
Assists with departmental purchases, payment and tracking as pertains to vendors. Works with Procurement and Accounts Payable departments to ensure department bills are paid in a timely manner
Expectation to be available on-call afterhours and on weekends for emergency maintenance issues

Facility Coordinator Resume Examples & Samples

Minimum 5 years of industry experience in a corporate environment or as a third party service provider
Demonstrate leadership, responsiveness, and creativity in finding solutions for service delivery and overall client satisfaction
Work well with an integrated and virtual team to perform tasks
Proficient in MS Office with a heavy emphasis in Excel and Power Point, and possess strong written, verbal and people skills
Demonstrate advanced written communication skills (spelling, grammar and punctuation) and verbal communications skills
Ability to quickly learn how to use Company required software that may be required

Facility Coordinator / Houston, Texas Resume Examples & Samples

Manage and maintain small facility management tasks as assigned
Assist and coordinate special events in support of the occupants as needed
Assist with budgetary requests, analysis and reporting
Ability to multitask and work with minimal direct supervision
Experience with Work order system and tools preferred

Senior Facility Coordinator Resume Examples & Samples

Develop, maintain and enhance relationships with business unit occupants and ensure appropriate follow up on facility services to insure completion of service
Communicate and educate occupants on facility processes, policies and systems
Provide support for meetings and conference room reservations as needed and directed
Assist with the coordination and scheduling of maintenance activities and work orders
3+ years’ experience with Facility, Property Administration or related field
Ability to maintain professionalism at all times under stressful situations
Strong organizational skills and collaborative team management style

Facility Coordinator Resume Examples & Samples

Prepare and coordinate bid proposals, service contracts and approved invoices. Assist in bidding process and assist facilities manager(s) in their efforts to ensure compliance with C&W’s policies and procedures
Track and file contracts and insurance certificates; maintain follow-up system for expirations
Maintain the facility purchase order system
Promote and foster positive relationships with occupants and owners and track service calls as required

Facility Coordinator Resume Examples & Samples

Manage and support the job requests for supported offices
Plan, schedule and report project status
Coordinate with internal departments
Contract and maintenance agreement review
Schedule contractors and vendors
Create financial cost budgets
Change management and complete close out of project
1-3 years prior experience in facility and repair maintenance work preferred
Project management – Project planning and scheduling experience
Business & professional software (MS Office, MS Project, CAD and PM Related Software)

Facility Coordinator Resume Examples & Samples

Organizes and files plant paperwork and truck to truck paperwork
Organizes and maintains trailer inventories and data entry into shared files in Outlook
Prints and creates outbound manifests and hazardous waste labels and for outbound loads
Scanning storage areas and downloading of tracking gun
High School diploma or equivalency
DOT training and forklift certification
24 or 40 hour OSHA training and annual updates
Ability to work in team environment and take direction
Good communication and organization skills
Proficiency in Windows based applications

Facility Coordinator Resume Examples & Samples

Minimum 3 years of industry experience in a corporate environment or as a third-party service provider
MAC experience
Knowledge of office furniture systems, preferred
Read and understand the applicable Service Level Agreements, helps achieve the Key Performance Indicators and scores favorably on the client satisfaction surveys
Ability to work with multiple vendors and client contacts across various remote site locations throughout the country

Facility Coordinator Resume Examples & Samples

Organize and manage functions related to facilities management,
Provide primary facility services support
Process all service requests using web-based programs and tools
Maintain efficient filing system for general building, vendor and contract files
Track budget line items and resolve negative variances
Respond to requests for information from customers and vendors
Draft, prepare and review facility documents
Assist the accounting team, track and process invoices and purchase orders
Coordinate building maintenance activities
Enforce compliance with insurance requirements among contractors and vendors
Monitor contractor performance per services agreements
Incorporate churn-related information into Space Management Tool
Maintain on-site furniture inventories
Manage small projects from initiation through project close out
Adhere to client standards and guidelines
Coordinate activities of sub-contractors Supervise physical relocation of office content and systems
Bachelor’s degree or equivalent, preferred
Minimum 3 years of Facilities-related experience
Excellent communications skills both oral and written
Proficient in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook)
Possess the ability to learn new computer software programs
Understanding of routine accounting methods
Basic understanding of office technology, systems & equipment

Facility Coordinator Resume Examples & Samples

Directs the work of service vendor staff involved with the maintenance, repair and upkeep of buildings, grounds, labs and equipment
May perform receipt of inventory and distribution of materials
Oversees work performed by outside contractors
Ensures compliance with all organizational policies and practices in adherence to regulatory requirements as needed
May perform responsibilities with regards to processes and contact negotiations
May assist in writing, organizing and maintaining technical sections of the department procedure manual
Assists with managing the budgetary process
Carries out any additional assignments required to fulfill the Mission of the American Red Cross

Facility Coordinator Resume Examples & Samples

High School diploma or General Education Degree (GED) required
Minimum 2 years related work experience
General computer knowledge
Ability to handle multiple projects simultaneously
Must be dedicated to the highest quality and customer satisfaction
Excellent written and oral skills

Assistant Facility Coordinator Resume Examples & Samples

Perform basic facilities work in a current Good Manufacturing Practices (cGMP) environment
Perform basic facilities work through the electronic facilities management system
Monitor work performed by service providers to verify work is performed to work plan, and

Senior Facility Coordinator Resume Examples & Samples

Primary point of contact for GMP Manufacturing Facility related issues. Includes emergency response and troubleshooting
Support or Manage scheduling, coordination, and execution of small Facility shutdowns within a highly demanding GMP production environment
Facilitation/coordination of project work and contractors within GMP controlled areas
Monitoring and response to GMP environmental issues
Small and Medium Project Management
Facility equipment asset management and response
Facility Envelope and Utility Inspection Preparedness
Interact with EQA, EQC, Mfg. Operations, Production Services, Engineering and Facility Services
Represent Facility/Utility Support Group area interests at interdepartmental meetings
Represent Manufacturing Operations area interest at outside service provider meetings
Identify and implement changes to environmental controls to increase reliability and integrity of our systems
Assume a leadership role on medium to large sized capital and expense project teams
Skills/Knowledge
Working knowledge of cGMP guidelines and compliance within controlled work spaces
Working knowledge of Pharmaceutical or Biotech Manufacturing processes
Practical knowledge of Manufacturing Utility systems; water, air, HVAC, oxygen, etc
Ability to multitask and work under fast, demanding conditions
Ability to read and interpret engineering documents
Ability to work different shifts or overtime with no direct supervision
Excellent Project Management

Facility Coordinator Resume Examples & Samples

Ensure client satisfaction with site leadership team by providing a seamless interface of the client real estate organization and facilities through leadership, responsiveness and creativity that develops and maintains a positive relationship
Act as a liaison to JLL Facility Team
Supports requests associated with JLL Management, Operations and Financial audits
Coordinates special events in support of client or JLL
Acts as an interface with client, visitors and guests. Acts collaboratively to solve problems and resolve spontaneous and unique situations with professionalism and service orientation. Ensures delivery of committed services and overall satisfaction with JLL performance. Demonstrate leadership, responsiveness and creativity in finding solutions for service delivery
Ensures all supply orders are placed in a timely manner; comply with all JLL sourcing directives
Good working knowledge and understanding of Microsoft Office software (e.g., Excel)
Strong interpersonal and supervisory skills
Knowledge of real estate, telecommunications, furniture, accounting and building systems
Community college degree in business administration, preferred
Experience in Facilities Management at a junior entry level

Facility Coordinator Resume Examples & Samples

Continual process of seamless connection between residents, board of directors, the developer and the city and provides excellent customer service to all
Assist residents with the distribution of key fobs, room reservations and general questions pertaining to the Community
Conducts daily inspections of the facility and reports any maintenance needs to the Property Manager for follow through
Works with co-workers as assigned to assist in the coordination of events, programs and clubs (i.e. creates flyers, posts notices etc.)
General administrative functions; i.e. update the access key software and creates flyers for clubs, programs and general notifications to membership
Works with fellow staff members to ensure all functions and projects are completed effectively and efficiently
Coordinate, monitor and administer guidelines related to all facility use activities within the community
Patrol pool areas and maintain order in swimming areas
Enforce rules while checking for violations and key FOBs
Periodically, straighten out pool furniture, move items found in walkways and pick up any trash in and around pool area
Inspect pool area restrooms and showers for cleanliness
Pick up all trash found around pool and in pool landscaping
Assist all residents/guests at pool and requests courteously and efficiently according to the Parkhouse standards
Attends all FirstService Residential company mandatory functions and complies with all FirstService Residential company policies and procedures
Apply a pro-active approach to all areas of responsibility and strive for continued improvement and excellence throughout
Assist in set up and tear down of tables, chairs, and related materials for events sponsored by Developer/HOA/FSR at the Parkhouse
Must be able to handle pressure and deadlines related to the job
Must work effectively with co-workers, customers and others by sharing ideas in a constructive and positive manner; listening to and objectively considering ideas and suggestions from others; keeping commitments; keeping others informed of work progress, timetables and issues; addressing problems and issues constructively to find mutually acceptable and practical business solutions; addressing others by name, title or other respectable identifier, and; respecting in the diversity of our workforce in actions, words and deeds
Strong customer service skills are necessary as this position has face to face interactions with clients in the on-site office
Excellent, effective, and diplomatic oral and written communication skills
Previous work experience in a customer service environment
Detail oriented with a high level of accuracy
Ability to multi task effectively and efficiently
Good computer skills to include: heavy word processing using Microsoft Word, spreadsheets using Microsoft Excel. General database entry and maintenance preferred
Forward thinking, proactive, and able to provide creative alternatives for problem solving
People/community oriented -- represents the vision of Park Place
Must have use of a vehicle; possess current driver's license and state-mandated vehicle insurance
Must be willing to comply with the community dress code
Completion of some college course work
*Two positions available: 2-3 days/week at 4-5 hours/day (Wed, Fri & Sat) AND 4 days/week at 24-28 hours/week***

Facility Coordinator Resume Examples & Samples

Relevant trade or tertiary qualification and proven related experience in Building Engineering, Electrical and/or Mechanical Services
Proven experience in the coordination and monitoring of repairs and maintenance and minor works and services
Technical knowledge of building and related engineering trades and services, including essential,hard and soft services
Strong interpersonal skills and a strong sense of customer service with a diverse group of stakeholders
Strong demonstrated written and oral communication skills
Proficient in the use of relevant computer software comprising Microsoft, Word, Excel and Outlook

Facility Coordinator Resume Examples & Samples

Managing the financial reporting and budget analysis of operating budget across mid-west region
Processing vendor invoices
Coordinating facility management work in the region
Processing purchase orders for the regional facilities team
3 or more years of experience in Facilities / Real Estate / Building Services support role
Demonstrable skills in a facility, business services environment
Experience in supporting large business services teams
Supplier Management knowledge and experience
Experience supporting budget and financial reporting for facility management team
Experience in Facility 360 system
Experience in Oracle ERP system
Experience in Ariba procurement system
Experience in vendor RFP structure and scoring

Facility Coordinator Resume Examples & Samples

Daily order processing to ensure that customer orders are completed in an accurate and timely manner. Specifically, adhering to all requirements for packing, value added services, customer requirements and carton labeling
Manage the collection, reporting and feedback regarding order processing using SAP, Excel, Access queries and WMS reporting
Initiates new methods and procedures designed to maintain the integrity of all processing functions in conjunction with the 3PL
Monitor the reporting of 3PL’s labor standards for the operation, includes packing standards value added service activities and defined Customer Compliance standards. Provide feedback to the 3PL
Assist in the management of adidas-group interest in all aspects of processing; inventory control (IC) inbound scheduling, receiving, order processing, packing, Value Added Services and shipping as contracted with the 3PL
Responsible for tracking the Inventory Control of the facility. Manages and reports all adjustments and cycle counting results to adidas Group management
Analyze, develop, and implement solutions concerning compliance of outbound shipping through the coordination of customer communications and the effective use of 3PL and IT resources
Analyze and execute timely deliveries and quality of services with outbound transportation companies regarding IT services
Possess the skill sets necessary to understand the data requirements necessary for analysis, understand the relationship between various sources of data, extract the necessary data from a multitude of locations and systems, combine that data in a rational and coherent manner in order for it to be validated for final evaluation. After analysis, proper courses of action should be determined and executed
Assists with the supervision of samples distribution across 4 distinct seasons and across multiple Brands
Should have a minimum of 5 years’ experience in a large box distribution center environment with pick pack operations, high sku count in a complex high speed operation. Relevant industry experience is a plus
Execute analytical and logical thinking, as well as management skills as related to all aspects of Distribution logistics for communication with senior warehouse managers, Customer Satisfaction managers, Credit managers, transportation companies, IT, and customer’s logistics departments
Strong Microsoft Access, Excel, Word, & Outlook skills are required
Excellent communication skills both oral and written and management skills as related to all aspects of Distribution logistics
Bachelor’s degree from a four-year college or university or working experience of 5 years in a related industry

Facility Coordinator Resume Examples & Samples

Act as the lead Operations representative and point of contact for the roll out of key GSK programs originating from other Global Support Functions for example processes associated with Gemini such as ‘Work Day&#8217
To take responsibility for the development of ‘sub’ processes that bridge the gap and interface between GSK and Partner organizations. This will include working across boundaries with supplier partners and 3rd party providers impacted by any process changes
Process improvement – ongoing process development and improvement that drives simplification and standardization
Performance management – to act as the Regional operations process owner for data management. The scope of these processes to include collection, storage and visual management
Finance and budget planning – to act as the Regional operations process champion ensuring robust and sustainable process interfaces with key stakeholders and that material is presented and considered in a timely manner. Additionally to track actions and ensure adherence to the financial calendar and budget timetables
Providing assurance of project and/or service deliverable quality
Document management processes , ensuring robust process are in place to ensure documents are kept up to date, securely stored electronically, logically sorted and available as required
Co-ordinating audit schedules and supplier performance evaluation programs across WREF and WREF customers

Facility Coordinator Resume Examples & Samples

Experience working in a residence hall environment
Ability to supervise and work effectively with professional and non-professional personnel
Ability to communicate effectively with a variety of constituents both orally and in writing, including delivery of presentations
Proficiency in Office software to include Microsoft Word, Excel, PowerPoint, and the Internet
Strong interpersonal skills, including an ability to analyze and solve problems
Ability to work with a diverse group of people
Bachelor’s degree in business management, hotel/restaurant management, or related field or equivalent training or experience within residence hall environment

Facility Coordinator Resume Examples & Samples

In accordance with work order process and "building ownership" execution of all required repairs and building maintenance
Ensure that all work is performed in accordance with best practices ,company requirements, local ordinances, applicable codes and regulations
Ensure that all facilities across Canada are well maintained, monitored and managed
Execute on Service Level Agreements to ensure that Facility operations are delivering a cost effective, quality service to all clients across Canada
Provide prompt attention and response to customer requests
Process purchase orders, invoices and administer P2P purchases. Track vendor costs and expenses; identify and initiate process improvement and cost reduction opportunities
Coordinate facility repairs, ensure customer follow-ups, administration of nameplates and signs, track work orders, and ensure timely delivery and completion of services
Support FM with all electrical, plumbing, building repairs and HVAC issues, repairs and scheduling
Assist in the monitoring of Property Management services and service level expectations to ensure efficient and practical upkeep of all premises, and customer requirements
Respond and ensure remedy to any unforeseen customer complaints and issues
Establish, communicate and implement Service Level Agreements (SLA's) including reporting, trending and corrective action, as required
Assist in establishing and implementing departmental policies, standards and procedures
Perform periodic follow-ups of services delivered to ensure customer satisfaction and high level of service delivery
Assist with MAC processes and execution of services; including furniture requirements, repairs, storage, etc., as required
Assist in energy management and green initiatives including; waste management and recycling programs
Assist with preventative maintenance programs, vendor management and regulatory compliance with Building, Fire & Safety Codes
Support in the management of preventative maintenance schedules and contracts, and propose additional programs as required

Facility Coordinator Resume Examples & Samples

Coordinates space planning for departmental expansions and relocations and utilization of furniture standards
Communicates with building occupants regarding building and facilities projects and changes
Coordinates and arranges conference room set-up/tear-down for meetings and training classes periodically
Communicates internally on periodic reviews of landlord's requests for operating cost reimbursements
Maintains master floor plans (furniture layout and office locations), fire/life safety chart, and building plans (electrical, lighting, and heating, ventilation, and air conditioning)
Acts as a project lead to direct work of contractors, vendors and other service providers through the duration of a project (including maintenance requests)
Acts as a liaison between property management and contractors on project or procurement progress and delays
Prepares and maintains documentation on all construction or building related projects including, but not limited to, estimates, schedules, materials, purchase orders, Capital/Lease Expenditure Authorization Request (CLEAR) documents, warranties, lien waivers, and insurance certifications
Responsible for compliance with building safety regulations and incident reporting. Serve as a primary contact for emergencies as well as required fire and building inspections and equipment
Leads the coordination of building safety drills including the timely inspection of all safety related equipment in building
Coordinates the security of the building distribution of keys and security badging (including the on-site vendor badging process)
Facilitates and implements facility procedures and programs
Facilitates sustainability programs in support of supply chain initiatives
Validates invoices received from landlord or vendors and submit for payment if accurate. Follow-up with vendors to reconcile discrepancies
Fulfills procurement requests for the building, including but not limited to supplies, vending, janitorial services, furniture requests as well as coordination of all requirements with suppliers and installers
In lieu of degree, high school diploma or GED and 4 years of relevant experience
Knowledge of AutoCAD or equivalent software
Time management and organizational skills necessary to coordinate multiple projects, appropriately prioritize workload, plan for resources to meet deadlines and goals and respond to day-to-day functional needs
Verbal and written communication skills necessary to explain complex information
Knowledge of interior design, contract furniture, construction documentation, building code, blueprints, and specification and bid preparation
General knowledge and understanding of equipment including but not limited to; HVAC, electrical, fire/life safety and plumbing
Customer Service Driven
Strong Team Player

Facility Coordinator Resume Examples & Samples

Prints and creates outbound manifests and hazardous waste labels for outbound loads
Organizes and files plant, and truck to truck paperwork
Data entry into internal programs
Organizes and maintains trailer inventories

Facility Coordinator Resume Examples & Samples

Minimum Associates Degree
Minimum 2 years of real estate/facility coordination experience required
Affiliation with Industry Professional Organizations
Ability to work well with a variety of different individuals both inside and outside of the company
Ability to handle multiple complex tasks with minimal supervision while also adhering to the policies and procedures and Owner objectives
Strong computer, writing and communication skills. Proficient in Microsoft Office, 360 Facility, Archibus and MRI
Willing to travel

Facility Coordinator Resume Examples & Samples

Ensure all work orders in CMMS are acknowledged and dispatched in a timely manner
Obtain proper estimate approval from clients when required
Coordinate all activities for work requests, inclusive of estimates, scheduling, supplier management, and satisfaction surveys
Coordinate activities of sub-contractors and occupants
Review all invoices from projects with Facility Manager
Provide support as needed for internal client moves and construction projects
Prepare/update project status reports, process purchase orders and invoices, update tracking reports and maintain files
Develop and maintain customer relationships
Coordinate room set-up logistics with client POC’s and facilities resources
College degree preferred or 3 to 5 years’ experience with facilities management
Experience working with remote locations support
Strong customer service, relationship management and problem resolution skills
High level of proficiency with Microsoft Office Suite
Strong team player with ability to deliver high level of individual performance
Ability to analyze trends in SLA performance

UK Facility Coordinator Resume Examples & Samples

Responsible for 4 building/ 1.000 workstations
Maintain a motivated team by management and personal development of all local based staff
Support/Monitor 3rd party maintenance supplier activities when required and report any corrective works arising. Reception, Post room, Cleaning, Security & Specialist, Catering and Vending, Waste, Hard Services M&E
Provide monthly report data
Manage planning & projects
Provision of strong upward and downward communications
Ensuring compliance with legislative, Client and health, Safety and environmental requirements
Follow up on work orders by team

Facility Coordinator Resume Examples & Samples

5+ years of related experience in a maintenance distribution or manufacturing environment
Flexibility with hours and days (the operation will potentially be running 20 hours a day, 7 days a week, including some holidays) including working overtime
Experience communicating to peers, hourly associates, and senior management regarding maintenance, inventory, and cost control
Experience developing and implementing department goals and strategies based on broader organization goals
Ability to quickly learn how to use any Company required software
Excellent organizational, filing, and recordkeeping skills
Self-starter and a proven ability to work effectively with minimal supervision
Desire to help build a PM & material process in a dynamic, fast-growing environment
Strong analytical skills with demonstrated problem solving ability

Facility Coordinator Resume Examples & Samples

A college diploma or degree in Business Administration or related field highly preferred
Minimum 1-2 years work experience (on assistant positions)
Must have strong knowledge of Microsoft applications (Word, Excel, PowerPoint) and other Office Software
Candidate should be proficient in both English and Spanish communication skills, verbal and written
Purchasing experience a plus
Must be US Citizen only. No dual citizenship
Manage multiple tasks simultaneously and autonomously
Anticipates requirements and demonstrates initiative
Works efficiently and effectively in a sometimes ambiguous environment
Excellent interpersonal, detail orientation, organization and communication skills required
Interacts effectively with internal and external customers including global communication
Must be enthusiastic with a positive outlook and "can-do" attitude
Operates office equipment, such as fax and multi-function copier machines
Ability to interact professionally with all levels of employees and customers
Good phone etiquette, oral and written communication skills
Will be required to coordinate large group meetings and staff meetings, including developing agendas, making arrangements for meeting rooms, equipment and refreshments
Willing to supervise employees or coaching them
Gets results: Acts with a sense of urgency, a bias for action and speed
Perform other duties as required, but not limited to those mentioned above

Facility Coordinator Resume Examples & Samples

Ensure direct and clear communication with Supervisor and Manager before proceeding with minor repairs
Occasional booking of contractors to complete misc. requests for repairs and/or maintenance at locations indicated above
Follow-up with contractors to ensure prompt attention to repair requests
Occasional ordering of office supplies, building supplies, and first aid supplies for FGL Head Office, IT Building, and the Markham offices
Meet with and monitor all trades and movers contracted to complete repairs/moves
Warehousing Operations and Coordination of shipping/receiving and storage
Address HVAC concerns and if unable to complete the request, book in contractor to repair
Follow-up with Construction Department for all construction requests
Carpet maintenance (stains) throughout the hallways and offices
Work with Carpet cleaners to note any stains that need extra attention
Contact Pest Control contractor to deal with all rodent/pest concerns (if necessary)
Complete Fire Pump tests weekly and report on any problems encountered during the test
Notify Tyco alarms when doing pump test to ensure no alarm is called in
Monthly completion of an OH&S inspection and follow-up on any items that require attention
Look after landscaping requirements for FGL head office, including grass cutting, hedge trimming, weeding, watering, purchasing and planting of shrubs/flowers/trees
Look after booking the parking lot clean-up, sweeping and snow removal
Book in locksmith for any lock requests, including furniture and doors
Look after minor maintenance items at the Calgary Corporate Condo
Assist with the backup of issuing Security Access cards for FGL head office and IT leased space
Follow-up with alarm monitoring company on any issues around the security system, key pads, door locks, and unexplained alarm codes
On Call responsibilities every other month
Cover for any unplanned absences on the team

Facility Coordinator Resume Examples & Samples

Act as a liaison to JLL finance team and other account team members
Prepare/update project status reports, process purchase orders and invoices, update tracking reports and maintain files for due diligence and financials
Resolves problems associated with all building services including: janitorial, parking, vending, conference rooms, cubical furniture, landscaping as well as interior and exterior furnishings, fixtures and equipment
Providing Move, Add, Change (MAC) support, developing the scope and schedule for requested moves
Provide a single point of contact for all move management activities within the facility
Participates in planning meetings hosted by the client, Occupancy Planning and other key stakeholders as required
Establish move project goals and objectives, making changes where necessary to ensure desired project results
Plan, schedule and implement relocations, providing the main client contact with scheduled dates, move instructions, and move orientations for small and large groups as required
Demonstrate a proactive focus on meeting client requirements in a timely and cost effective manner
Initiate and manage meetings to review move schedules with key stakeholders and move execution team

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Facility Coordinator Resume Examples & Samples

Facility Coordinator Resume Examples & Samples

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