Facilities Assistant Resume Samples

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Guide the recruiter to the conclusion that you are the best candidate for the facilities assistant job. It’s actually very simple. Tailor your resume by picking relevant responsibilities from the examples below and then add your accomplishments. This way, you can position yourself in the best way to get hired.

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R Parker

Russel

Parker

672 Lonzo Knolls

Phoenix

+1 (555) 205 0564

672 Lonzo Knolls

Phoenix

Phone

p +1 (555) 205 0564

Experience Experience

Detroit, MI

Facilities Assistant

Detroit, MI

Littel Group

Detroit, MI

Facilities Assistant

Assist with shipping and receiving including sorting mail, delivering to exec team, sending package notifications to staff
Creating, organizing and managing an efficient shipping and receiving process
Operating of cleaning equipment including Tennant riding floor cleaning equipment and small snowplow/brush
Responsible for reporting incidents requiring pest control, and supporting and assisting with associated cleaning and maintenance tasks
Operating mailing, copy or scanning equipment; shipping & receiving
Perform various Mail Center activities (sorting, metering, folding, inserting, delivery, pickup, etc.)
Perform daily cleaning/janitorial duties involving cleaning of floors, carpets, and emptying of trash

Chicago, IL

Facilities Assistant x Pinderfields Hospital

Chicago, IL

Wilkinson, Doyle and Gislason

Chicago, IL

Facilities Assistant x Pinderfields Hospital

To provide a safe, hygienic, nutritious and timely food service for patients
Health & Safety at work, COSHH and Fire Safety
To provide an effective, responsive portering service of a routine and non-routine nature throughout the hospital, ensuring a high quality image and standards established within the department are maintained
Undertake the preparation and re-generation of chilled food items and service ensuring the recording of food temperatures in line with the company’s Food Safety Manual System
To provide an efficient Linen and Laundry service for the client
Level 2 Food Safety training
Allergen Awareness Training

present

Houston, TX

Facilities Assistant x Pinderfields & Pontefract Hospital

Houston, TX

Borer, Kuvalis and Kulas

present

Houston, TX

Facilities Assistant x Pinderfields & Pontefract Hospital

present

To undertake maintenance of floors, including mopping, polishing and scrubbing. This will, on occasion, include the use of industrial cleaning equipment which will include a ‘sit-on’ vacuum cleaner or scrubber, vacuum cleaning and carpet water extraction cleaning
Responsible for the segregation, removal and disposal of waste. Responsible for ensuring that Disposal Hold bins are not to be more than 80% full at any time and to make timely request that those bins reaching the 80% mark are emptied
Undertake the cleaning of Public Areas, including public toilets. This will include the use of steam cleaners for the toilet areas. Cleaning of spillage of bodily fluids in non-clinical areas
Responsible for reporting incidents requiring pest control and supporting and assisting the cleaning and maintenance tasks involved with pest control
Responsible for making beds in the residences and undertakes taking down and re-hanging of curtains
Duties will include the use of industrial cleaning equipment. To move light equipment i.e. beds, lockers and chairs, to facilitate cleaning ensuring cleaning of internal windows, partitions, pantries and equipment
The hygienic handling of food products in accordance with food hygiene legislation and the Trust/Company Food Safety Policy (HACCP)

Education Education

Bachelor’s Degree in Project Management

University of Arizona

Bachelor’s Degree in Project Management

Skills Skills

Demonstrate outstanding level of professionalism in providing support, including ability to exercise good judgment, discretion and tact
Excellent organizational skills with the ability to prioritize workload and meet deadlines
Good at developing sound working relationships and a great communicator; you will be well presented and will take pride in your work
IT Skills: Microsoft Word/Excel/PowerPoint Excellent client and customer services professional standards to be maintained at all times
Ability to organise and prioritise workloads, together with the ability to handle deadlines and respond well under pressure
A good knowledge of Microsoft Office
Excellent written skills and the ability to communicate effectively at all levels
General maintenance skills (Use basic with basic hand and power tools)
Excellent time management skills and ability to multi task and meet deadlines
Strong organizational skills and attention to detail

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Facilities Assistant Resume Examples & Samples

Completes maintenance tickets (spills, hang picture/whiteboards/signage, specialty lights, trash pick-up, easel or projector request, move furniture, keyboard tray install, remove plants, stocks pantries)
Updates ticket status in Service Now
Ensures all facilities policies and programs are implemented
Communicates building activities to employees
Completes conference room set-ups
Processes incoming and outgoing mail
Performs and assists with office moves
Receives and stores coffee supplies for all pantries

Facilities Assistant Resume Examples & Samples

Maintain Facility Ticketing Queue
Liaise with contractors who are performing work onsite
Assist with security processes and key inventory
Assist during corporate events and meetings
Maintain all equipment/appliances and maintenance schedules
Daily reports of facilities and security systems
Other tasks as requested within the facilities department

Facilities Assistant Resume Examples & Samples

Updates ticket status in Remedy database
Completes numerous daily conference room set-ups
Orders, receives and stores coffee supplies for all pantries
Restocks each pantry daily
Checks the executive suite daily at 7:30 a.m
Checks the executive pantry four times a day
Completes conference room checklists daily and communicates issues to be addressed
Installs signage as needed
Assists with recycling pick-ups
Provides all levels of support before, during and after 1DP & DCTC events

Facilities Assistant Resume Examples & Samples

Epcot reception responsibilities to include greeting cast/visitors/Imagineers, in person or on the telephone; screening calls, transferring calls, taking messages as necessary, answering or referring inquiries. Keeping reception area neat and clean
Maintains security by following procedure; Provides continuity by staying abreast of local guidelines and communicating activities, or irregularities to manager
Maintain local phone directory in File maker Pro
Maintain schedule for pooled vehicles and pargos at EPCOT by checking them in and out, verifying proper maintenance by user, and following up and communicating issues when arise
Order, receive, and distribute all WDI business cards; review for quality and correctness upon receipt and follow up on any orders received that are incorrect
Enter security clearance in WDW computer system and verify need and legitimacy of request. Partner with WDI CA security and WDW Access Control on appropriate issues
Receive goods through SAP (EPCOT) and check proper boxes in system to verify items have been received
Order office supplies (toner, paper etc.) for WDI EPCOT site locations. Receive approved requests and submit order
Support and comply with Facilities policies and procedures in performing day-to-day responsibilities
Order, organize, distribute nametags and name plates (as required)
Assist team with monitoring and maintain office equipment
Receive, signs for, and log deliveries for WDI EPCOT site locations
Manage schedule of the WDI EPCOT conference rooms in the Outlook system
Provide back-up phone support/administrative support for the Vice President of WDI as necessary
Minimum 1 year experience working in an administrative and clerical procedures and environment
Experience and skill in operating Nortel Network multi-line phone system
Computer proficiency in Microsoft Office; Word and Excel
Advanced typing skills
Strong organizational and planning skills
Ability to manage multiple tasks in a fast-paced environment
Posses a positive, professional demeanor with high integrity and ethics (and confidentiality when needed)
Ability to relate to and work well with diverse people and all levels of management
Strong proofreading skills with attention to detail
Ability to be a self-starter; have initiative and work with the team
Reliability – excellent attendance
Team work; All Facility roles inter-relate, understanding and support fellow team members and their roles
Consistent customer service
Discretion and confidentiality
Follow-up
Ability to anticipate
Responsibility and accountability
Challenge self
Safety minded
Experience in an office management environment
Receptionist experience

Workplace Coordinator / Facilities Assistant Resume Examples & Samples

Gatekeeper and ambassador for making our buildings and the EY experience the place to be
Ownership and responsibility for a total FM delivery within the building using the helpdesk and the wider FM network
To ensure adequate cover at all times in conjunction with any service providers
To ensure the office working environment and FM services supporting the business are to financial and qualitative standards, nmeet customer expectations and are continually improved
To operate as the local “eyes and ears” of the FM team bringing any areas of improvement or issues to the relevant CSS service manager’s attention
To encourage a self help ethos within the business and continue for all FM related incidents to be logged via the Helpdesk
Knowledge and understanding of the health and safety relevant to the office inc. Fire, First Aid DSE, and Accident reporting
Awareness of the impact upon the firm of legislative, technological or other changes, with the ability to respond effectively

Facilities Assistant Resume Examples & Samples

Process and sort mail, UPS, and FedEx packages
Opening firm wide mail
Separating and processing checks per regulation
Distributing all mail and deliveries to established mailstops or to individuals
Document, review, and time stamp specified mail
Collect and process outgoing mail
Researching UPS issues related to shipping
Improve processes to ensure mail is being delivered in a timely fashion
Rotating schedule to include receptionist coverage and duties

Facilities Assistant Resume Examples & Samples

Carry out weekly building inspections of 4 London buildings
Log & monitor tasks
Assist the Facilities Manager with organising minor building works and decorating projects, prepare specifications for minor tasks and seek quotes from approved suppliers
Manage holiday requests and holiday cover for the switchboard and reception area
Floor-walking to check on all reception areas
You will be expected to review all reception policies, procedures, practices and contracts and make necessary recommendations in order to improve the client experience
Working with the site supervisor to ensure that reception standards are maintained, issues resolved and clients receive a high standard customer service
Instructing/ liasing with the Maintenance team as appropriate
Instructing/ liasing with the Cleaning team as appropriate
Assist the Facilities Manager with ad-hoc administration and report
Host review meetings
Auditing services where there is a risk to the business
Continually monitor and improve all services
Experience in a Facilities role, ideally within a multisite company
Reception and front of house experience
Experience of office moves and internal relocations
Strong Microsoft skills; Excel, Word, Outlook
Experience in preparing reports and analysis of statistics
Experience of managing diverse contracts

Facilities Assistant Resume Examples & Samples

Pantry/Kitchen – Keeps areas clean and tidy and fully stocked at all times
Conference Rooms – Helps with setup of conferences and meetings as requested. Makes sure when not in use, that they are clean & tidy at all times
Mail/Couriers – Is available to help in collecting and sorting mail and couriers (FedEx, UPS, etc.) as well as processing all outgoing, including the weighing and logging of outgoing courier packages
Takes inventory of basic office supplies, copier paper, and toner. Keeps copy stations clean & tidy at all times
Covers the Reception desk, as needed
Special Projects – Performs special projects as directed
Works with management at all levels to identify necessary improvements or additional needs
Confidentiality – Exercise judgment and discretion with regards to sensitive and confidential matters
Sound decision making and initiative
Customer Service and Team Player Orientated
Ability to adapt
Exudes professional courtesy, positive attitude, and helpful demeanor
Ability to exercise good judgment without daily supervision

Facilities Assistant Resume Examples & Samples

Monitor/troubleshoot HVAC daily and review with engineers
Coordinate scheduled contracted work as needed
Secure necessary work permits and COI’s from vendors for submission
Review equipment and appliances daily
Stock supplies and maintain designated print areas space
Move copy paper, or other boxes as requested
Assist with cubicle/office moves
Monitor facilities ticketing system and resolve incoming requests (hanging whiteboards, furniture issues, etc.)
Assist with furniture set ups, flipcharts, etc. as needed for events or meetings
Set up furniture for daily morning meeting and all other events/meetings
Review AEDs daily and maintain service schedule
Schedule annual AED/CPR trainings
Maintain fire marshal listings and trainings
Troubleshoot electrical tickets, HVAC reports, etc. and communicate with engineers
Assist conference room appearance and upkeep
Upkeep recycling areas
Other facilities tasks as assigned

Facilities Assistant Resume Examples & Samples

Check all printing areas to ensure supplies are stocked and printers/scanners are properly functioning and notify IT if there are any issues
Maintain weekly supplies, inventory and ordering
Complete daily, weekly and monthly checklists on building equipment maintenance procedures
Make sure showroom and offices are kept in pristine condition
Complete any ad-hoc projects for Director of Human Resources, as needed

Facilities Assistant Resume Examples & Samples

Assist VP/Director in 11 West 42nd Headquarters Remodel project management, communication with in house teams, contractors, architects and engineers, attend weekly meetings and schedule all in house reviews with MK executives and teams
Manage bulk purchasing of goods and coordinate storage and inventory maintenance of office goods, fixtures, carpet, flooring and other necessary items
Direct all showroom requests to upper management's attention
Directing facility issues to Facilities Supervisor and assisting in completetion of requests
Coordinating with vendors for landlord building issues
Scheduling freight elevator requests
Coordinate with cleaning staff for requests
Directing move and headquarters related inquiries to Director, assist in hiring movers, laying out move plans and possibly working overtime on weekends during large moves to oversee outside vendors
Proficient in Excel, Microsoft Word; well versed in architectural plans, elevations and technical drawings
Bachelors degree preferred, Associates degree required

Facilities Assistant Resume Examples & Samples

Assist the Facilities Manager in all areas of facility maintenance
Responsible for the cleanliness and general maintenance of the facility
Performing basic preventative maintenance on building areas
Identify maintenance and repair items that need to be resolved to assure long-term excellent facility care
Ensure scheduled areas are set / cleared for building use as assigned
Ensure all scheduled event areas are in excellent, clean condition
Perform spot cleaning or remedial repair if needed
Perform other facilities related tasks as assigned
Responsible for daily set up of all kitchen and café’ areas
Responsible for employee seat relocation
Work closely with outside vendors as required
Check meeting rooms daily and configure as necessary for meetings
Covering reception/front desk when required
Able to work by self and achieve deadlines
A morning person, cheerful, reliable
Attention to detail, solid judgment
Work closely with other team members to ensure office is always stocked and supplied
Likes fast pace, enjoys serving others
Coordinate projects with Facilities Management and outside service providers when necessary
Must be willing to be the “Go To” person when required
Able to interact with all types of folks
Must be able to pass a background check
Must have the ability to learn and apply that knowledge of all the facilities responsibilities
Must display safe work habits
Must display ability to work and communicate well with others
Must be organized and be able to work effectively independently and as a team with a large and varied workload
Must be physically able to work both indoors and outdoors and able to lift, kneel, stand, push, pull, climb, and handle items weighing up to 50 pounds without assistance
Must be willing to travel to other office locations as needed

Facilities Assistant Resume Examples & Samples

Keep an eye on Reception area and management of the temporary access cards
Receiving and transfer incoming calls as an operator
Receive and send out mails
Book meeting room via Outlook and get it ready for some special meeting in advance
Responsible for booking flight tickets and business card
Book office supplies (stationary, fruit, mineral water, staff snack etc.) Responsible for all multifunction printers
As a controller for portion routine cost, also responsible for tracking cost record, accrual and payment application etc
Assist new hire and buddy with on board process

Facilities Assistant Resume Examples & Samples

Patrolling and ensuring the security of the building, perimeter and parking garage throughout each shift
Escorting employees to their vehicles and unlocking office doors as requested
Deactivating employee/vendor/contractor access cards
Working closely with the Office Service Coordinator, Facilities Assistant, and security service to ensure all overnight shifts, weekends and holidays are adequately covered
Maintaining the guard log
Ensuring laptops have been secured by employees, office lights are shut off, empty trash cans are replaced in offices and the doors are locked
Assisting the Office Service Coordinator with updating the guards’ post orders and their SOPs
Serving as an on-call back up for emergencies that might occur after scheduled hours and weekends
Assisting in facility issues after close of business to include; assisting in restocking kitchens and First Aid kits, cleaning refrigerators/microwaves, assisting any vendors after hours, passing on information to the evening cleaning staff, ensuring the A/V equipment in the auditorium is shut off, assisting with set-up and clean-up after conference center events
Responding to any alarms throughout the facility and when needed, engaging building management and/or the Office Services Coordinator to resolve
Covering front desk as required/assigned
1 year security experience
Must have flexibility with schedule and the ability to work overtime when necessary
Must have reliable transportation to and from work
Demonstrate outstanding level of professionalism in providing support, including ability to exercise good judgment, discretion and tact
Ability to be flexible as demands and priorities change
Good communication skills and the ability to interact with a variety of people required

Facilities Assistant Resume Examples & Samples

Perform daily cleaning/janitorial duties involving cleaning of floors, carpets, and emptying of trash
Taking care of recycling needs cardboard, glass, plastic, paper
Recycle and reuse within company guidelines
Adhere to Aveda’s safety policies and OSHA standards
Participate in the Behavioral Based Safety Program
Perform small painting projects, and other building upkeep
Responding and assisting with janitorial challenges
Operating of cleaning equipment including Tennant riding floor cleaning equipment and small snowplow/brush
Some outside landscaping, lawn mowing, snow removal and salting sidewalks, and other cleaning duties
Check inventories and notify team lender if supplies are needed

Facilities Assistant Resume Examples & Samples

Perform daily cleaning/janitorial duties involving cleaning of floors, emptying of trash, etc
Taking care of recycling needs to include cardboard, glass, plastic, and paper
Respond and assist with janitorial challenges
Operation of cleaning equipment
Check inventories and notify team leader if supplies are needed
0-2 years previous building cleaning/maintenance experience

Facilities Assistant Resume Examples & Samples

Replenish cleaning consumables, stationary items and office refreshments on a daily basis
Routine check communal areas of the Kean Street office; ensuring corridors, meeting rooms, kitchens and toilets are kept clear and tidy
Oversee company accommodation; diarise bookings, issue and log keys in and out, book cleaners, take necessary payments etc
Administer the key fob system and keep record of all security passes and fobs that are issued
Carry out regular Health and Safety procedures such as emergency lighting test and fire alarm tests, recording the mandatory information as required
To be educated to GCSE level with a minimum grade C in 5 subjects including Maths and English
Experience of maintaining the general upkeep of an office environment
Previous experience in an administrative role within a busy office environment
General understanding of Health and Safety legislation

Facilities Assistant Resume Examples & Samples

1-3 years of experience as a receptionist/customer service or administrative assistant
Outgoing and friendly personality
Highly organized and efficient
Ability to remain calm in stressful situations
Outstanding communications skills, as this position requires communication with all levels of management, customers and vendors
Working knowledge of basic PC skills, MS Office Suite
Love of learning new computer programs
Must be able to sit/stand for long periods of time
Periodically lift 20-40 pounds, and push mail cart and recycling bins through the office building
Please note this is a temporary, 6 month position at our Sandy, Utah Campus. Local candidates only please

HBO Facilities Assistant Resume Examples & Samples

Tracking department budget
Maintaining accurate and up-to-date spending information using Excel and other internal systems
Researching and correcting invoice issues and discrepancies
Matching incoming invoices with purchase orders and creating electronic payment requests
Routing invoices in a timely manner
Reconciling the General Ledger and running reports as needed
Processing payments in a timely manner
Supporting HBO's Seattle office with administrative tasks
Answering phones and scheduling meetings
Processing expense reports
Updating various databases and contact lists
Assisting the department Manager as needed
Strong working knowledge of Microsoft Office, Word and Excel
Ability to work collaboratively with team members, colleagues, and NY counterparts
Thorough knowledge of internal applications once trained
Strong organizational skills with attention to detail and accuracy
Adaptability to a wide variety of personalities and business challenges
Initiative in completing assignments, meeting deadlines, and solving problems with minimal supervision

Facilities Assistant Resume Examples & Samples

Support real estate service managers locally as required with: porterage, helpdesk response, projects, churn, moves, space planning & utilisation and corporate social responsibility
As a Workplace Co-ordinator, you are responsible for ensuring that your building is safe and that the people who are in the building are not affected by the facilities
Ability to operate calmly under pressure and manage competing priorities
Strong customer focus and influencing skills

Facilities Assistant Resume Examples & Samples

Stock and maintain kitchens
Professional behavior and appearance
Upbeat personality with can-do attitude
Ability to interact with high level executives and guests
Punctual, dependable, and responsible
Proactively anticipate the needs of the office
Commitment to excellence and our people

Facilities Assistant Resume Examples & Samples

Minimum of 3-4 years relevant industry or business experience
A degree in building services relation qualification would be an advantage
Ability to multi task, together with strong organisational skills are key for this role
Proven numeracy and accuracy
Ability to operate in a dynamic working environment

Facilities Assistant Resume Examples & Samples

Must have a car, valid California driver’s license and provide DMV history
Must be able to understand and speak English
Applicant must have the ability to take direction and also be able to self-direct when working alone
Prefer someone with a strong sense of their surroundings and good use of discretion. They must be able to discern when an area is
Being used for a private meeting and when it is okay to enter the area when it is being used more casually

Temporary Facilities Assistant Resume Examples & Samples

High school diploma or equivalent required. Some post-secondary schooling desired. A minimum of one (1) year receptionist required
Ability to communicate effectively with all levels of management, external vendors, guests and visitors
Must exhibit honesty, integrity, and be courtesy in all interactions
Must maintain and demonstrate a high level of confidentiality
Effective communicator with all internal and external customers and vendors, both written and verbal
Work effectively as part of a Team
Proactively looks for ways to improve the work environment or work flow
Basic knowledge of MS Office Suite and working knowledge of basic PC skills required, with ability and desire to learn specific programs as required
Ability to follow and implement established security, safety and other Company policies & procedures
Other: * Must be able to work sitting for long periods of time in an office environment. Must be available to work overtime as required or requested. Must be able to lift 20-40 pounds, periodically. Infrequent travel may be required

Facilities Assistant Resume Examples & Samples

Acting as the primary contact for the receiving and shipping of all boxes and packages that come through our doors. This includes documenting receipt of packages and preparing/scheduling outgoing shipments
Creating, organizing and managing an efficient shipping and receiving process
Maintaining a tidy, well organized shipping area
Notifying users of deliveries and documenting package pick-up
Work in partnership with Sample Coordinators to create efficient, well organized shipping and sample management solutions
Submitting and responding to work order requests/tickets for internal facilities issues (e.g. broken appliances, janitorial issues, light-bulbs, restrooms, kitchens, conference rooms)
May act as back up to Front Desk Coordinator (lunch, vacation coverage)
Assisting in organizing and delivering office supply inventory for supply rooms and copier locations
Maintaining and re-stocking kitchen items and supplies
May assist in small maintenance and repair tasks
Support facilities projects on a regular basis (e.g. office numbering, conference room management, employee moves, inventory organization)
Documenting and updating processes as needed
Detail oriented with great organization skills
2+ years working in a Shipping & Receiving or Facilities Assistant role
Proficient with MS Office and Google applications
Proficient with shipping software solutions (Fed-Ex, UPS, USPS)
Outstanding verbal and written communication skills
Collaborative and customer-centric work style
Friendly and professional work style, with a hands on, helpful approach
Willingness and desire to be flexible, learn new things and multi-task

Facilities Assistant Resume Examples & Samples

Strong project coordination skills
Ability to multitask
Familiarity with Microsoft Office Suite
Proficient with basic power tools

Facilities Assistant Resume Examples & Samples

Good level of general maintenance processes
Experience of improving and developing processes
The ability to build strong relationships, being comfortable connecting with people across the business and instigating changes/improvements
Excellent self-starter, initiator with great organizational skills
Strong supplier contacts
A confident, hands on individual, with a keen eye to make sure things are running efficiently

Facilities Assistant Resume Examples & Samples

In Columbia, MD
1+ year of experience in a professional work environment
High level of professionalism
Excellent verbal, interpersonal and written communication skills

Senior Facilities Assistant Resume Examples & Samples

Receives and responds to daily facilities requests
Ensures performance of general building maintenance and oversees all office vendors. Ensures all work is performed in accordance with established safety procedures
Acts as back-up support for the Supervisor, Facilities enabling them to focus on strategic planning, business process reengineering and cost management
Serves as POC during life safety / evacuation planning and events
Respond to building occupant requests. Requests include but are not limited to assistance with furniture, moves, furniture repair, cleaning, event coordination, catering, etc
Respond to HVAC issues and communicate the problem to building engineer
Oversee daily MAC’s. and assist with project moves

Facilities Assistant Resume Examples & Samples

A high school diploma or a General Equivalency Diploma (GED). College or university credits or degree in applicable discipline preferred
Must be able to work independently, multi-task and to prioritize work requests
The candidate must be computer literate, including knowledge of word processing (Word), mail merge, scheduling (Outlook), spreadsheets (Excel) and other data base applications
Must be proficient in communicating at all levels in both oral and written form and competent at preparing professional, comprehensive memorandums, letters, reports, documents, files, etc
Understanding of general accounting and financing is a plus. Experience with YARDI is a plus. Working knowledge of account payables, receivables, budgets, and expenditure control is also desired
Responsible for preparing vendor service contracts, preparing and updating lease abstracts, and obtaining vendor bids for special work and/or services
Assists with billing, rent collection, and other tenant charges in compliance with lease agreements. Does coding and processing of invoices, data entry into YARDI accounting system, preparing sundry billings, producing purchase orders for contract materials and services, and requesting W-9 forms from new vendors in order to set them up in accounting system. Coordinates with all parties for rent roll-up and reconciliation and compiling monthly report to owner
Assists with general administrative tasks as assigned including filing, answering phones, distribution of mail, written correspondence especially to tenants, ordering supplies, computer and data entry work, preparing spreadsheets and reports, greeting visitors and tenants, and logging and dispatching tenant service calls
Other assigned duties may include backup for card key programming and data entry, coordination of fire safety meetings and drills, updating and maintaining emergency manuals, maintaining training records, and retention of forms and certificates

Facilities Assistant Resume Examples & Samples

Ability to reamain highly confidential
Exceptional planning and organisational skills
IT literate with good working knowledge of business applications
Support the Facilities Manager in the day to day running of the department
Work with the Facilities Technician and Catering team to ensure the efficient, safe anhd cost-effective running of all facilities at The Rookery
Work with contractors before, during and after site visits for maintenance/repair
Work closely with Health & Safety representatives and advisors to ensure on site health & safety procedures are implemented and maintained
Provide occasional Reception cover as and when required
Assist in the planning and running of annual parties at The Rookery for Somerset employees
Collate charity requests and update master spreadsheet monthly and order stock
Attend charity meetings and take minutes

Facilities Assistant Resume Examples & Samples

Serving as master troubleshooter for conference room AV issues
Sorting and delivering all incoming mail in a timely manner
Preparing outgoing mail for pick-up (UPS, FedEx, USPS, etc.)
Conducting daily office inspections to ensure all equipment is operational
Keeping all kitchens stocked with supplies - Coffee, cups, plates, etc
Serving as back-up for our receptionist
Preparing office supply orders
Assisting other facilities team members as requested
Managing employee/contractor badging process onboarding and off-boarding employees/contractors
Submitting building maintenance work orders for office repairs
2+ years’ experience in a corporate mailroom environment
1-3 years’ experience with corporate AV systems (Crestron)
Entrepreneurial/can-do attitude
Strong time management and organizational skills, and have the ability to work on multiple projects, simultaneously, with attention to detail
Ability to lift heavy objects for deliveries and inventory replenishment
Familiarity with operation of a postage machine a plus
Familiarity with MSOffice and Outlook a plus

Facilities Assistant Resume Examples & Samples

Responsible to, and assisting, the WPC in ensuring that the FM business plan, policy and initiatives are delivered in the local office
Support Service Managers bringing any areas of improvement or issues with the following services to the WPC or relevant Service Managers attention: Vending, Reception and Client Services, Maintenance, Cleaning, Records Management, Print device availability and Stationery
Support Service Managers locally as required with: Porterage, Helpdesk Response, Projects, Churn, Moves, Space Planning & Utilisation and Corporate Social Responsibility
Act as a contact for all Workplace Services, local office operations and Direct Managed Services at local office level with the business e.g partners and staff. Develop knowledge to act as a signpost for internal client queries
Build relationships with our internal client base
In the absence of the WPC, escalate common serviced area issues to the building manager, agreeing actions with them
Knowledge and understanding of the health and safety relevant to office inc; Fire, First Aid, DSE, and Accident reporting
Awareness of the impact upon the Firm of legislative, technological or other changes, with the ability to respond effectively

Facilities Assistant Manager Resume Examples & Samples

High School diploma required, some college, preferably equivalent to an Associate's Degree
Minimum 1 - 2 years related experience in facilities management
Knowledge of relevant equipment, policies, procedures, and strategies to promote effective local, state, or national security operations for the protection of people, data, property, and institutions
Analyzing needs and product requirements to create a design
Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources
Some travel by car and/or air in conjunction with local, regional and/or national travel, up to 20%

Receptionist & Facilities Assistant Resume Examples & Samples

Answer incoming phone calls
Receive and distribute invoices, mail and packages
Conduct administrative support activities for the Facilities department
One year of experience in similar positions
Intemediate Microsoft Office skills
85% English proficiency

Facilities Assistant Resume Examples & Samples

Escalate common serviced area issues to the building manager, agreeing actions with them
Total Workplace services within our buildings using the helpdesk and the wider AWS network
Records management compliance
Post and Print compliance
Security management
Telecommunication and IT Support
Space Utilisation
Client Suite Services
Provide cover, for all Workplace Services

Facilities Assistant Resume Examples & Samples

Team administration, including PO raising, filing
Weekly reporting
Conducting daily walk arounds
Flag up any H&S issues in the building
Completing finding from the daily walk round
Covering the facilities helpdesk
Supporting the Heath & Wellbeing team with administration
Assist in set up of office areas, including furniture builds & moves
Help with archiving, photocopying & basic filing
Supporting the team with ad-hoc duties
Ability to communicate with all members of ASOS staff including external contractors
Good verbal and written English
A friendly, outgoing, helpful and confident personality
Confident working on own initiative and proactive in decision making
Dedicated attitude, ability to lead a team, and flexibility within the team to support colleagues
Positive, can-do attitude to the team and the business
Some knowledge/training on H&S

Facilities Assistant Resume Examples & Samples

Meet/greet and inform hosts of all visitors to reception. Ensure visitors sign in and are advised of building evacuation procedures in the event of an emergency evacuation. Ensure reception is manned at all times during working hours. Answer the telephone within three rings, greet the caller and identify the correct recipient of the call
Book meeting rooms and hospitality requests when received. Advise user of booking and ensure that hospitality requests are approved by the budget holder. Set up meeting rooms and organize tea/coffee/water when requested. Clear meeting rooms after hospitality has been provided ensure that the room is ready for the next meeting. Set up meeting rooms in requested styles for training/presentations etc
Monitor the customer request log ensuring that responses are given within agreed timescales for any query allocated and ensure requests are closed when completed
Act as the focal point for VIP meetings and events. Discuss requirements and plan the logistics of the event working closely with the customer to confirm timescales and feasibility of requests. Work closely with the Facilities Coordinator to ensure resources are available for all events
Provide support to the Head of Facilities in relation to projects such as office moves. Head of Facilities to provide direction on support required

Facilities Assistant Resume Examples & Samples

The types of tasks this individual is responsible for are a mix of regular and unstructured; and assignments are moderate in scope
Exercises judgment within defined procedures and practices
This individual helps to identify semi-routine problems and generates possible solutions
The processes used to solve problems are clearly defined
A minimum of 1 to 2 years related experience is required

Facilities Assistant Resume Examples & Samples

Prior professional experience either in television, theater, or facilities management
Proficiency in Microsoft office and the internet
Bachelor’s degree, preferred
Handyman skills
Ability to multi-task and prioritize assignments under high pressure in a fast-paced, deadline-driven environment

Facilities Assistant Resume Examples & Samples

Good approach to time management
Able to multi task
Proactive and positive approach
Shows initiative and able to work unsupervised
Good PC skills
Professional and friendly
Previous experience of managing buildings and facilities for a similar sized building and organisation
Experience of office Health and Safety
Experience of reception for a company of up to 200 staff

Facilities Assistant Resume Examples & Samples

Manage general office tasks
Stock kitchens with all supplies
Clean and organize kitchens, including loading, running and unloading dishwashers
Check keg levels and wash drains
Walk all floors multiple times a day to check on any facility-related needs
Reserve and coordinate conference rooms as needed
Keep copiers and surrounding areas stocked
Assist with miscellaneous building maintenance
Maintain recycling
Pick up and drop off mail between office locations
Check conference rooms and break rooms for cleanliness and organization
Coordinate and prepare accordingly for a variety of projects and events
Check for open doors and windows, secure building (exit doors, stairwells, rooftop)
Ability to communicate clearly, both verbally and in writing, with internal and external contacts
Basic knowledge of express shipping services
Ability to be actively mobile throughout the duration of the day
Ability to lift 20-30 pounds routinely
Ability to regularly commute between and work at multiple office locations
Working knowledge in computer skills, including MS Office Suite (Outlook, Excel, Word)
Two plus years of related experience in a professional environment
One to two years of customer service experience
General office experience preferred
Building maintenance experience preferred

Facilities Assistant Resume Examples & Samples

Participate in cross-functional meetings to identify and manage changes in facilities requirements. Consistent on site liaison with all departmental teams
Respond to Senior Leadership facilities requests in a prompt and pleasant manner
Provide general administration support to the Facilities Manager. Ranging from administration in generating PO's for annual operating budgets and managing invoices against these budgets. Plan, manage and track/monitor facilities operations small project costs against budget and partner with the Facilities Manager to review monthly spend
Maintain constructive and positive professional relationships with all other facilities departmental staff (housekeeping, well-being, catering and technical)
Assist with appearance & cleaning audits, conduct regular space walks and maintenance walks
Communicate regularly and timely with Facilities Manager
Help drive best practices throughout the REF department to ensure consistent and highest standard operations by attending and assisting with SLA and KPI completions

Facilities Assistant Resume Examples & Samples

Assist in ordering and stocking of office supplies and commissary items for all 2U Maryland offices, 650+ employees
Organize and maintain inventory of all supplies including paper products, sodas, coffee, creamers, snacks, lunches
Assist with shipping and receiving including sorting mail, delivering to exec team, sending package notifications to staff
Greet visitors and maintain reception area
Assist with assembling furniture and decorating new floors with university swag
2U is an equal opportunity employer that does not discriminate against applicants or employees and ensures equal employment opportunity for all persons regardless of their race, creed, color, religion, sex, sexual orientation, pregnancy, national origin, age, marital status, disability, citizenship, military or veterans’ status, or any other classifications protected by applicable federal, state or local laws. 2U’s equal opportunity policy applies to all terms and conditions of employment, including but not limited to recruiting, hiring, training, promotion, job benefits, pay and dismissal

Facilities Assistant Viii-west Lafayette Resume Examples & Samples

Three years of facilities experience
Strong organizational and interpersonal skills
Capable of working well with a diverse group of customers
Highly motivated individual that is able to multi-task and deal with constant interruptions and demands from a variety of customers
Ability to maintain high level of confidentiality, including exam security
Intermediate proficiency in Microsoft Excel, Outlook, and Word

Facilities Assistant Resume Examples & Samples

Implementing a daily health and safety assessment of an allocated building, reporting any hazards to the site FM and/or taking appropriate remedial action
Role model behaviours that support the AECOM agile working approach at every opportunity - monitoring how the space is being used and making sure this is in line with our agile working policies
Working alongside colleagues in reinforcing behaviours that underpin agile working such as, supporting mobility across the campus, availability of spaces, managing room bookings, clear desk policy on at least a daily basis and as required throughout the working day
Implementation of processes that meet our H&S statutory obligations as directed by the Area FM Manager
In conjunction with the LSO, ensure that all notice boards are up to date, with relevant approved information
In conjunction with the LSO and DSE assessors, deliver work station assessments as required
In conjunction with the print room staff, responsible for the collation, sorting, distribution and despatch of all outgoing parcels and mail
In conjunction with the print room staff, responsible for the sorting and distribution of all incoming parcels and mail
In conjunction with the print room staff, ensuring that the printers and plotters are available to be used at all times and the management of stock control of the associated consumables, ensuring that the print areas are clean, tidy and safe
In conjunction with the print room staff, ad-hoc collation of circulars and other print runs as required
In conjunction with print room staff and floor managers, maintaining an efficient ordering system for general stationery supplies
Ensuring office areas are kept clean and safe and arranging for the collection of any debris or unwanted items
Maintenance of beverage machines (including a daily clean) and responsibility for the ordering of associated consumables
As required, checks of the break out areas and kitchens, in particular ensuring that areas are tidy and clean, the coffee machines are adequately replenished and that waste bins are emptied
Assist with setting up Café area and other meeting spaces for presentations etc
Work with Admin lead, administrators and floor managers regarding all FM issues, including reporting, logging, chasing and management of reactive request to Europa and other suppliers
Meet and greet contractors from Europa. Conduct EHS inductions
Collection and filing of Europa paperwork
Carry out checks of the car park, monitoring for unauthorised users and those not displaying permits
Complete quarterly EHS walk round with Location manager and LSO in the absence of the Area FM Manager
Provide reception cover during periods of absence
If required, provide Floor Champion cover at our Aldgate Tower office

Facilities Assistant Resume Examples & Samples

Health and safety management: complying with the office baseline, in all meeting space throughout all floors
AED & fire extinguisher checks and maintenance , plus any other equipment, to ensure compliance
Display of communications – posters, mails, insurance, HSEQ Publications, safety notices etc., as instructed by FORE lead via manager
Monitor clear desk policy compliance – all floors
Provide support to all meeting rooms - including booking, set up and set down and as required by internal client
Meeting space service level maintenance
Facilities upkeep and maintenance: scheduled and planned inspections and maintenance, liaising with the landlord and contractors when things are broken e.g. air con, lights
Waste removal (secure, COSHH, landfill and recycling)
Support CHURN requirements
Assisting with the on boarding system with desk prep. and IT coordination
Archiving support – physical movement of boxes, retrieval of records
Reactive small maintenance work
Support Catering needs by internal client in first floor meeting spaces
Very good knowledge of English (verbal and written)
Pro-active attitude
Good command of MS Office

Facilities Assistant Resume Examples & Samples

Secure meeting rooms upon request or relay the request to the Facilities Lead
Assist with courier administration when needed
Update and maintain the location fixed asset register
Assist in procurement activities by obtaining quotations
Coordinate and monitor the FMSN platform
Manage stock of consumables on campus
Maintain the OHS file on site
Coordinate the monthly H&S, first aid and fire inspection sheets
Maintain records of all OHS appointments and ensure renewals are done in a timely fashion
Coordinate cleaning staff activities on location
Senior Certificate or Equivalent

Office / Facilities Assistant Resume Examples & Samples

1-2 years hospitality & administrative experience (bachelor’s degree a plus)
A polished and professional appearance and manner of conduct
Commitment to excellence (punctual, reliable and always seeking improvement)
Service-oriented, with excellent interpersonal skills
A pro-active attitude, constantly anticipating office needs
Excellent communication skills, both verbal and written (pro-active)
Outstanding customer service, exemplified by courteous, friendly and accommodating demeanor towards internal staff and external customers/clients
Proficiency in Microsoft Office Suite – Word, Excel, PowerPoint
Strong attention to detail and organized

Facilities Assistant Resume Examples & Samples

Effective and professional communication skills with customers, clients and facilities team mates
Mail and shipping processing, tracking & distribution
Assist with various aspects of building access management and record keeping
Support Front line (reception) team
General knowledge of phone, voicemail and cellular devices operations
Administrative and physical support to a wide variety of facility and operational related tasks
Support of facilities team may include driving; physical activities such as equipment and furniture installations; moving furniture; coordination of and physical support during internal/departmental moves; use of hand tools and general office equipment
Provides day to day support/services to Facilities Manager
Assists IT and other departments as needed
Processes outgoing shipments
Sorts and distributes mail and packages
Administrative tasks include various logs and record keeping responsibilities
Performs hands-on tasks such as furniture assembly or repair
Provide support to annual asset inventory
Move furniture such as desks, file cabinets, tables, chair and boxes
Greeting and providing information and directions to clients, guests, vendors and staff
Stock and set-out food and snack items for all employee consumption
Perform internet online ordering, research and shopping for facilities related purchases

Corporate Facilities Assistant Resume Examples & Samples

Process all facilities requests, including the initiation and execution of work orders within FM Systems (keys, office supplies, copier/fax toner replacement, etc.)
Coordinate processing of business mail to include shipping, receiving, delivery, UPS, mail sorting, mail metering, and managing of personal mail
Perform general/light maintenance and cleaning duties throughout facility (e.g., occasional trash disposal/compacting, light bulb replacement, ceiling tile replacement, painting, cleaning of office equipment, furniture, break/coffee rooms, conference rooms)
Perform office and modular furniture moves and reconfigurations
Strong communication skills both verbally and in writing
Ability to operate basic office equipment, including computers, printers, copy machines, telephone systems, fax machines
Possesses the physical ability and stamina to perform the essential functions of the position
Able to learn quickly
Ability to properly utilize all tools and equipment necessary to perform job responsibilities
High level of quality customer service skills
Must possess a valid state drivers license and required insurance
MS Office to include Outlook required
UPS/Campus Ship is a plus
Mail Metering is a plus
Mail Tracking System us a plus
Experience with a Work Order System is highly desired
Minimum one (1) year experience providing customer service support in a corporate environment
Prior experience in facilities, office services or general maintenance skills and experience with hand tools is highly desired
Experience with modular office furniture is a plus
Experience with office machines, copiers and fax machines

Fixed Term Facilities Assistant Resume Examples & Samples

Receive, sign-in and arrange for pickup of incoming deliveries
Arrange for couriers
Daily mail sorting, incoming and outgoing
Daily collection of food waste from general office areas (all floors)
Maintain stocks of stationery, paper as required and deliver to all floors
Arrange for archiving through national supplier
Process invoices
Safety Warden, regular walk-through of building to identify and resolve any hazards, always preventing any accidents from happening
Maintain water sanitisation records, weekly checks
Ensure security within building maintained; source and provide pedestal and storage keys as required and ensure all staff wearing Security ID
Order stocks for cleaners as required (bin bags, paper towels etc)
Ladder and trolley inspections and records
Assist with office moves
General maintenance tasks throughout the building, always working to Risk Assessments already completed – i.e. for light bulb changes, blind slat replacements
Co-ordinate / supervise contractors as required – i.e. plumbers, electricians, joiners
Set up of meeting rooms as required (varying configurations for different style meetings)

Facilities Assistant Resume Examples & Samples

To work as an effective member of Workplace team within their buildings
To support the Workplace Coordinator in ensuring the office working environment and Workplace services supporting the business are to financial and qualitative standards, meet customer expectations and are continually improved
To support the Workplace Coordinator in operating as the local ‘eyes and ears’ of the Workplace Team bringing any areas of improvement or issues to the relevant AWS service manager’s attention
To encourage a self help ethos within the business and continue for all Operations and Workplace related incidents to be logged via the Helpdesk
Striving to improve the service offered with proactive approach to service delivery and client satisfaction
Knowledge of databases

Senior Facilities Assistant Resume Examples & Samples

Under guidance, assist with ensuring recycling program is carried out in a timely manner
Under guidance and with direction, assist with internal office moves
Assist in completing facility related requests from clients
Inform management of problems relating to facility and office service issues
Place calls for fax and copy machine maintenance as directed
May interact with vendors, Accounts Receivable, Purchasing and other departments to research incorrect invoices and to
Good interpersonal skills and ability to work cooperatively with others
High School Diploma required with 1 years relevant experience; or equivalent combination of education, training and

Facilities Assistant Resume Examples & Samples

Perform or assist with scheduled facility fire drills
Perform fire extinguisher inspections
May assist with department bookkeping functions
Receive Regulated Supplies per System 13
Assist in preparing facility for inclement weather

Facilities Assistant Resume Examples & Samples

Three years’ experience in building/property maintenance/management, or equivalent experience managing an office
Experience with Microsoft Office Suite, Word, Excel, Outlook (required)
Project management experience working on office remodels (preferred)
Experience with Archibus, CAD and/or MS Visio (preferred)
Results oriented focusing on quality results. Be flexible enough to change direction if needed
Practical knowledge of building systems (HVAC, Fire, Generators, Etc.) (Preferred)

Temp Facilities Assistant Resume Examples & Samples

Provide general Facilities support as needed, including moves & relocations
Performs daily, weekly, monthly, & quarterly equipment inspections
Assists team members with Plumbing, HVAC, general carpentry, painting, electrical, and special projects
Responsible for the completion of service requests via the Facilities work order system
Order parts and keep records of all parts ordered and installed
Perform general preventative maintenance
Performs facilities work requests utilizing computerized IWMS and documents work product
Assists in general facilities tasks, office and lab renovations
Provides specialized and/or general support when required to other departments
Operate company vehicles
Available 24/7 for assistance and emergency response

Facilities Assistant Resume Examples & Samples

Proven ability to lead and train other facilities assistants
Proven ability to read and understand electrical schematics is preferred
Experience with and ability to train others on LOTO and OSHA regulations
At least 2 years in mechanical/HVAC, electrical, or a combination of both
Proven ability to communicate intelligently and effectively with contractors who perform maintenance or upgrade work on facility systems
Applicants must have flexibility with work hours and days, to include holidays and short notice call in

Facilities Assistant Resume Examples & Samples

Reports directly to the Facilities Manager
Distributes packages and materials
Maintains incoming and outgoing shipment logs
Restocks office and kitchen supplies on a timely basis
Maintains inventory levels of paper throughout all floors
Responsible for reporting low inventory levels to Facilities Manager on a weekly basis, so orders can be placed for more supplies
Helps Facilities and other departments with special projects, as needed
Assists with conference room set ups
General maintenance duties: touch up painting, furniture assembly, light cleaning
Assists with inter office moves and restacks
Other duties TBD
Effectively communicate orally and in writing
Ability to use PC's or Laptops to monitor inventories, reorder supplies and write reports
Establish and maintain effective working relationships with those contacted in the course of assignments
Ability to work extra hours, as needed
May be required to lift and move items up to 70lbs
Knowledge of Microsoft Word and Excel

Temporary Facilities Assistant Resume Examples & Samples

Assist in ordering and stocking of office supplies and commissary items for all 2U NY offices, 140+ employees
Assist in organizing and scheduling conference rooms
Assist with Facilities tickets (Salesforce)
Assist with all “Cheer” events to help promote a positive work environment
A positive attitude and a teamwork mentality
Eye for detail and creativity
Flexible and able to multitask, switch priorities as needed within a collaborative environment

Facilities Assistant Resume Examples & Samples

Maintain grounds keeping including studio grounds and common areas
Perform minor repairs and routine machine maintenance
Stock kitchen, bathrooms, and building supply areas
Troubleshoot copier and other building equipment issues
Oversee mail delivery procedures
Oversee and perform studio recycling duties
Maintain and clean various areas around the studio
Cover shipping and receiving as required
Run errands as necessary using studio van
Responds to requests from other department personnel as necessary
Cover Reception Coordinator position as needed
1-2 years related experience in an Operations and Facilities position with a strong emphasis on customer service
Knowledge of production and entertainment industry, a plus
Strong collaborator and ability to work well on a team
Ability to troubleshoot in a variety of situations, while being resourceful in determining solutions
Willingness to take initiative and resolve problems
Ability to work well under pressure within given deadlines and handle last minute tasks
Strong communication and interpersonal skills including the ability to work with all levels within the organization
Oregon Driver’s License with clean accident & safe driving record
Willingness and ability to operate machinery

Facilities Assistant Resume Examples & Samples

Provides a professional, safe, clean and well maintained facility
Follows all safety protocols and reports violations and issues to management when appropriate
Processes incoming and outgoing mail/parcels per department procedures, including delivery of mail/parcels as required
Supports facility, furniture and equipment needs and performs light duty maintenance activities and furniture adjustments. Schedules maintenance activities as needed for carpet cleaning, painting, and furniture, etc
Understands lease terms and communicates effectively with building management
Responds to alerts on security and critical systems as applicable
Resolves/responds to issues reported through the scheduling system and work order program, identifies trends, proposes improvements
Supports special events and company functions as needed
Ensures readiness of conference rooms, whiteboards, writable walls, extra chairs, surge protectors, lights, room comfort, cleanliness, etc
Makes recommendations for best utilization of space
Participates and supports safety related matters – Floor Warden, fire drills, emergency equipment and evacuations
May support facilities needs in other locations; travels as needed
May need to periodically respond to after-hours building emergencies
Performs other related work as assigned
Must possess basic level of competency with Microsoft Software applications (Word, Excel, PowerPoint, and Etc.) as well as Google Gmail and Room Scheduling Software
Strong ability to provide customer service in a demanding, fast-paced environment that requires immediate action, sound judgment and confidentiality
Good communication skills both verbal and written with thorough knowledge of business English, spelling and math
Demonstrated ability to multi-task and handle conflicting priorities with ease
Demonstrated extremely professional customer service skills
Polished and professional demeanor and conservative appearance
Ability to utilize small hand tools to perform light maintenance and furniture adjustments
Minimum of two years of office experience with knowledge of office practices and procedures and their application
Minimum of two years of experience with facilities management, property management or event planning desirable
Strong organizational skills and attention to detail and accuracy
Experience in purchasing practices as well as ordering, receiving, tracking and delivering
Typing proficiency (50 wpm) desirable
Ability to keep timely records and to prepare periodic reports from such records
Willing to accept a work schedule with hourly demands that vary as departmental workload fluctuates
Ability to work extra hours on occasion as needed to complete assignments. Reliable attendance is critical and a key performance factor
Desire to develop and maintain harmonious work relations with employees and outside contacts
Desire to work effectively with a large number of office personnel performing routine functions
Desire to be considered an integral part of work team, to be as a professional, and to contribute creatively to the success of group
Effective interpersonal skills to handle sensitive information and situations

Facilities Assistant Resume Examples & Samples

Requires High School diploma or equivalent, and three to four years of related experience
Associates degree in project management, certificate in trade school or equivalent work experience related to project management, vendor management, facilities and/or maintenance preferred
Ability to prioritize and manage multi-functional tasks
Ability to work effectively under pressure, and against strict time constraints

Facilities Assistant Resume Examples & Samples

Individual that has substantial understanding of the job and applies knowledge and skills to complete a wide range of tasks
Works on assignments that are moderately difficult, requiring judgment in resolving issues or in making recommendations
Normally receives little instruction on daily work, general instructions on newly introduced assignments
Typically requires a minimum of 2 - 4 years of related experience (facilities/ Office coordinator/ Assistant)

Facilities Assistant Resume Examples & Samples

Administration and Facilities Suppliers
Build positive working relationship with contacts at all suppliers
Understand the services they provide and the payments that are made
Meet regularly with major suppliers
Be proactive in ensuring service levels are maintained
Be the point of contact for the daily handover books for the cleaners and security
Be the point of contact for any issues raised
Manage the Stockley Park facilities budget and invoices
Carry out reviews of suppliers as required
Customer relationship skills both internally and externally
Experience of managing Health and Safety

Facilities Assistant Resume Examples & Samples

Room setups as needed
Mail, sort, meter and deliver facility mail
Receive Regulated Supplies
Assist in managing security systems
Assist with CMMS management
Assist with paying invoices
Assist in working directly with vendors
Accept deliveries and route to respective departments

Office & Facilities Assistant Resume Examples & Samples

Ensuring that studios and their services meet the needs required by GMP and their parent company, Turner Systems Europe
Providing maintenance support; liaising with Facilities at Turner or pre-approved sub-contractors; instructing minor works; reporting faults and ensuring preventative maintenance is undertaken
Support Head Office with H&S compliance by making sure the studios keep up to date with any new legislation and that all H&S documentation and monitoring is in place
Being the first point of contact for visitors and new joiners. Providing starter packs where necessary
Ensuring all visitors and staff sign in, daily
Keeping an up-to-date list of all Fire Marshals and First Aiders; coordinating fire evacuation drills
Basic Front of House duties
Supporting DSE Risk Assessments where needed
When the smaller of the two office spaces is vacant, ensuring that it is suitably protected with alarm system in place
Light key holding duties, including issuing access fobs
Ad-Hoc filing and paperwork for Production
Ordering, tracking and maintaining all Stationery and Facilities orders
Confident in a fast-paced office environment
Facilities coordination and/or Office support experience essential
Great communication and organisational skills
Can-do attitude; able to use own initiative while remaining a team player
A love for animation!
Experience within the media industry a plus
Qualified First Aider / DSE Risk Assessment Trained / Fire Marshal Qualified all a bonus, although training can be provided. (IOSH not required, as this is essentially an office based job)

Reception & Facilities Assistant Resume Examples & Samples

Reception cover: Meet and greet visitors in a welcoming and professional manner, answer the main telephone line – directing callers to the most appropriate person in a smooth and professional manner
Assist with special projects and area of the facilities delivery such as office moves and changes
Meeting room management and preparation
Check breakout areas, kitchen, bathrooms, meeting rooms, print area and generally maintain a smart and stylish office
Proficient with Microsoft Office inc Outlook, Word and Excel
Experience managing facilities as well as reception duties

Facilities Assistant Resume Examples & Samples

Working knowledge of postal services, reprographic facilities and general facilities support
Be PC literate with strong working knowledge of Excel, Word, Powerpoint and SAP
Have excellent communication and interpersonal skills, as well as demonstrate integrity and remain calm under pressure at all times
The ability to take own initiative

Facilities Assistant Resume Examples & Samples

Performs general facility support tasks related to one or multiple functions, such as building security issues and access system maintenance, shipping and receiving, distribution of mail to employees, furniture and equipment moves, and conference room set up
May perform building or equipment maintenance tasks including the completion of work orders, scheduled routine maintenance, preventative maintenance and repairs
Responds to facility-related emergencies, as assigned
Solid computer proficiency
Basic understanding of office equipment and machinery
May require basic knowledge of shipping service operations and software such as FedEx, UPS, etc

Facilities Assistant Resume Examples & Samples

Perform minor facility repairs such as painting, plumbing, wall patching, spot stain removal and others repairs as directed
Utilize a variety of equipment to maintain the facility, including: power tools, basic tools, and other maintenance equipment
Handle and assist with custodial tasks including: vacuuming carpets, sweeping and mopping floors, cleaning mirrors, emptying trash, cleaning kitchen, conference rooms, and cleaning/supplying restrooms
Handle and assist with room set-up and tear downs, including: moving and arranging tables and chairs, set-up/break-down of catering events and other items as needed
Handle incoming and outgoing mailroom shipments and deliveries
Stock pantries with supplies and maintain accurate inventory of supplies
Complete weekly and monthly checklists as directed by Showroom Manager
Ensure all conference rooms are reset, clean and maintained
Execute minor office moves and resets for new hires
Independently escalate issues to 3rd party vendor as needed, seeing through until completion

Facilities Assistant Project Hire Resume Examples & Samples

Handle facility Helpdesk tickets
Manage desk and chair inventory, ordering, and delivery
Assembly and delivery of office supplies, equipment, and furniture
Organize and maintain mail room
Set up new hire workstations and carry out employee moves as directed
Monitor patio, cleaning, and furniture repairs
Manage supply and storage areas
Assist with
Minimum of 3 years facilities experience
Ability to prioritize, coordinate, multi-task, and demonstrate initiative
Ability to work in a fast-paced, deadline-driven environment where priorities change frequently
Must be able to lift 25-50lbs
Must have the ability to work flexible hours including some evenings and weekends
Must be able to provide proof of valid CA driver’s license and up to date insurance
Proficient experience utilizing Microsoft Word, Excel, Outlook and Google

Facilities Assistant Resume Examples & Samples

Co-ordinate with reception event team contact: of anything pertaining to the set up including caterers and bartenders, etc
Receive Museum publications, distribute, deliver and pick up from off-site storage sites
Maintain inventory of non-art storage
Scheduling usage and maintenance of Museum vehicles
Assist the Facilities Manager with any and all duties within the Museum including - schedule touch-up and painting of galleries when requested and inventory of all Museum paints
Manage and maintain coffee and bottled water supplies
Receive all incoming mail, UPS, Fed Ex packages and distribute to staff
Maintain all lockers with keys for public and students in lobby area

Facilities Assistant Resume Examples & Samples

Self Starting, dependable, dedicated, and willing to be challenged
Ability to multitask daily, weekly and project responsibilities
Ability to lift 75 Pounds
Minimum of 1 years experience operating and maintaining facility equipment in a GMP or GLP setting required or other relevant experience

Facilities Assistant Resume Examples & Samples

Successfully handle requests from faculty, staff and students for building maintenance problems and related needs
Provide coverage for call-ins, vacation times, breaks, lunches, etc., for the facilities crew
In accurate and prompt manner, and in collaboration with Facilities Supervisor and Events Coordinator, ensure set up and tear down of events, including room and equipment reservations, room cleanliness and temperature
Respond to emergency situations and coordinate mechanical repairs/failures related to equipment or the building (i.e. electrical, plumbing, power outages, vandalism etc.)
Install and maintain equipment and furnishings/fixtures
Assist with office relocations, manage the furniture moves or rearrangement
Inspect the building condition and identify/resolve on a daily basis possible maintenance issues
Facilitate major and minor renovation projects for Taubman College
Assure compliance with preventative maintenance and safety schedules
Maintain building safety, security and aid in pest control
Serve as liaison with Plant Operations, AES, Construction Services, OSEH, Building Services and DPS
Call work orders into Plant Operations Call Center when necessary and follow up on work requests to ensure their completion
Perform space surveys
Track and encourage recycling
Liaise with Planet Blue
Oversee work-study management
Associate's degree or an equivalent combination of education and experience
Exceptional customer service skills and ability to communicate clearly and professionally with a diverse faculty, staff and student population
Excellent attendance and punctuality record is necessary
Demonstrated ability to manage multiple tasks and deadlines
Demonstrated ability to work collegially and collaboratively in a team environment
Demonstrated ability to exercise discretion with sensitive and confidential information is required
Basic working knowledge of Microsoft Office Suite as well as email applications is necessary
Knowledge of University Policies and Procedures relevant to facilities administration including proficiency in maintenance expertise, methods, materials, and equipment is strongly preferred
Previous work experience in facilities/operations
Previous experience working evening and weekends in a customer service position

Facilities Assistant Resume Examples & Samples

Planning and carrying out the Centre general repairs and maintenance program including car park areas,
Assisting the Facilities Manager in coordinating facilities plans with Centre activities and requirements
Organise and supervise external contractors and various trades
Liaising with internal and external parties
Respond to issues/questions raised by consumers, retailers, service providers and centre staff; and
Compliance with OHS and Risk Management Guidelines & Procedures

Facilities Assistant Resume Examples & Samples

Basic computer skills and demonstrated experience with office software and email applications
Ability to follow through and complete assigned tasks
Reliable, self-motivated, flexible and enjoy multiple projects and varied responsibilities
Knowledge of copiers, printers, A/V equipment, and postage meters desirable
Must be willing to learn skills necessary for the job

Facilities Assistant Resume Examples & Samples

Providing advanced and varying administrative support to colleagues and guests
Keeping office area clean and organized and coordinate activities of cleaning service staff
Coordinating and plan internal meetings and arrange logistics
Supporting in setting up multimedia facilities in conference rooms
Preparing and distribute guides, bulletins and newsletters, seating charts for office
And other required documentation
Regular contact with external suppliers and vendors

Depot Facilities Assistant Resume Examples & Samples

Depot plant and infrastructure maintenance providing pro-active support in ensuring that the depot infrastructure is maintained to company and department standards
Provide support / assistance to external contractors as directed by line manager. This includes escorting visitors and contractors around site as required
NVQ level 2 or equivalent (Mechanical/Electrical disciplines)

Facilities Assistant x Pinderfields Hospital Resume Examples & Samples

To provide an efficient Linen and Laundry service for the client
To provide a safe, hygienic, nutritious and timely food service for patients
To Assist in the ordering and delivery of a high standard of food service which meets the requirements of food hygiene legislation, Trust and Company Food Safety Policies and national standards as dictated by the government’s national plan
To provide an effective, responsive portering service of a routine and non-routine nature throughout the hospital, ensuring a high quality image and standards established within the department are maintained
To undertake cleaning tasks, both planned and reactive, throughout the hospital to the required standard using correct cleaning materials, equipment and methods
Responsible for the segregation, removal and disposal of waste. Responsible for ensuring that Disposal Hold bins are not to be more than 80% full at any time and to make timely request that those bins reaching the 80% mark are emptied
Undertake the cleaning of Public Areas, including public toilets. This will include the use of steam cleaners for the toilet areas. Cleaning of spillage of bodily fluids in non-clinical areas
Duties will include the use of industrial cleaning equipment. To move light equipment i.e. beds, lockers and chairs, to facilitate cleaning ensuring cleaning of internal windows, partitions, pantries and equipment
Drying, folding and finishing clothes to an acceptable wearable standard return of clothes to appropriate wards/departments on a daily basis appropriately bagged and presented. Inspection of linen and laundry for faults
To work within established catering routines using own initiatives as appropriate in the provision of the cook freeze catering service to patients
Collection of patient meal orders from patients and collection of Patient meal modules and delivery to the ward areas
Health and Safety Level 1,
Experience within customer focused environment

Corporate Receptionist / Facilities Assistant Resume Examples & Samples

Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department
Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel
Must maintain the highest standards of dress and personal appearance. Casual dress is not permitted, except on certain authorized occasions
Signs for items (equipment, supplies, overnight and registered mail, etc.) being delivered or shipped to Corporate Headquarters
Monitors visitor access to all AMT floors, ensures visitors sign the respective visitor control logs, and ensures visitors are issued a security ID badge, when required
Issues individual security access cards to all AMT employees, consultants, subcontractors, and clients (at a program manager’s request)
Collects monetary deposits from non-employees, as required
Maintains strict control over all security access cards; performs periodic inventories of cards (issued and un-issued)
Assists with the monitoring, maintenance, and operation of all security alarm devices and systems
Ensures the alarm systems are deactivated in the morning at the start of the normal duty day and re-activated in the afternoon at the end of the normal duty day. Resolves systems issues with the respective security systems company
Schedules use of all Corporate HQ conference room and facilities
Assists with placing service requests and notifications (on-line and telephonic) to building management and building cleaning crews of any needed repairs or maintenance (light bulb replacements, water leaks, pest control, room temperature adjustments, spot carpet cleaning, etc.)
Manages AMT’s water, coffee, and kitchen supply services that are provided as a benefit to employees
Orders products and supplies, as necessary, to keep them stocked and replenished
Performs other facility duties as assigned
Able to operate a multi-line telephone console
Perform routine clerical work
Learn to operate office equipment
Must be proficient with MS Office applications (Power point, Word, Access, Outlook, Excel, etc.)
Learn office methods and policies
Maintain good working relations with staff and public
Recognize and maintain confidentiality of work materials as appropriate; and work independently in the absence of supervision
Must meet and greet the public in a warm, friendly, courteous and tactful whether in person or over the phone
Must perform duties requiring independent judgment with speed and accuracy
One year experience in an organization performing duties comparable to those of a telephone switchboard operator and/or general clerk/typist

Facilities Assistant Resume Examples & Samples

Sort mail, both Fed Ex and USPS such as returned letters, adjustments, bills, orders, and payments. Distribute mail throughout the company. Ensure office is adequately stocked with mail supplies
Visit designated areas at an appointed time each day to pick up mail, post it with postage, and prepare Fed Ex envelopes daily for mail to be sent to other EmCare sites, particularly the Denver office
Keep the mailroom organized at all times
Coordinate and oversee all office copy machine repairs and maintenance, postage machine maintenance, repair, and postage supply, etc…)
When necessary, perform duties such as hanging pictures and other duties as required
Assist with the coordination of Divisional office activities as directed
Possess ability to be flexible and handle variety of task in a fast paced environment
Possess good organizational skills
Demonstrate ability to communicate effectively
Experienced with the following software packages
MS Word
MS Access

Facilities Assistant Resume Examples & Samples

A minimum of 2 years' facilities experience
Good oral and written communication and interpersonal skills
Good organizational and influencing skills
General maintenance skills (Use basic with basic hand and power tools)
Professional demeanor and customr service orientation
Abiilty to communicate effectively with all levels of management
Ability to demonstrate reliability and dependability. Punctual, regular and consistent attendance is required
Knowledgeable of what needs to be done for minor repairs and maintenance
Must be able to communicate in English, Bilingual proficiency in English and Spanish (preferred)
Basic computer literacy skills

Showroom & Facilities Assistant Resume Examples & Samples

Organize all events taking place in Paris Showroom/HO by providing a tailored service and coordinating all aspects of hospitality and events (room availability and configuration, catering/beverages and food, catering installation and clear out, IT, APP, cleaning, facilities interventions…)
Ensure work environment standards are maintained at all times by regularly ordering and providing beverages, fruits, flowers, office supplies and furniture; managing site access, IT attendance, cleaning…
During sales campaigns, liaise with all market stakeholders to coordinate the smooth running of customers’ appointments during sales campaigns (appointment booking process, tables allocation, table blocks printing…) and the good running of markets (catering, models, any request from clients, Showroom assistants activities…)
Ensure Health and Safety standards are maintained at all times by conducting a fire & safety walk through of HO and Showroom on a daily basis, filling in RIVO checklists, assessing risks, conducting visits of premises for any new arrival based at HO, and developing H&S knowledge by being trained on H&S procedures
Ensure the highest level of premises maintenance by managing contracts and visits with vendors and landlord for maintenance and repairs of fixtures, kitchen appliance, air conditioning, heating system, electricity, lighting, water…
Conduct visit of premises for new Showroom Assistants, provide site/business restaurant access
Deliver trainings and supervise Showroom Assistants on all Showroom & Facilities activities, organize their schedule during markets
Support Samples activities when required
Support the Showroom & Facilities Manager with additional responsibilities when required

Facilities Assistant Resume Examples & Samples

Process management experience
Flexibility in hours around business requirements, may include weekend work
Excellent written skills and the ability to communicate effectively at all levels
A good knowledge of Microsoft Office
Ability to organise and prioritise workloads, together with the ability to handle deadlines and respond well under pressure
Previous experience of working in a facilities role/in a similar environment

Junior Facilities Assistant Resume Examples & Samples

IT literate
Reception or facilities background
Flexible to requirements of role
Strong written and verbal communication

Regional Facilities Assistant Resume Examples & Samples

Ability to be flexible to the requirements, travel and work pattern required in this role
Strong customer service experience
Awareness of Health and Safety policy
Strong verbal and written communication
Methodical work process

Receptionist / Facilities Assistant Resume Examples & Samples

Ability to meet acceptable background check standards, if required (DMV and Criminal Background Checks)
Demonstrated ability to work independently to initiate, organize, and implement established goals
Demonstrated ability to relate to diverse audiences
Demonstrated ability to work and relate effectively with co-workers, customers, volunteers and community leaders
Demonstrated ability to communicate effectively through oral, written and visual means
Demonstrated ability to use telephone systems
Demonstrated ability to use word processing skills
Demonstrated ability to work proactively as a part of a team
Demonstrated ability to maintain confidentiality when required
Demonstrated ability to meet deadlines and work within strict timelines
Demonstrated ability and familiarity with databases
Support the association to maintain a safe working environment
Be familiar and strive to follow any applicable federal, state, local regulations, association health and safety policy/procedure/requirement and standard
Be aware of, and adhere to, established Cornell Cooperative Extension Association of Jefferson County policies and procedures
Contribute to the overall success of the organization by performing all assigned duties in a professional, timely, and accurate manner

Facilities Assistant Resume Examples & Samples

Perform general carpentry projects
Mow lawns on Hog Island weekly
Conduct landscaping and trail maintenance
Operate small boats and transport materials and supplies to and from Hog Island
Other projects, as assigned
Additionally, assist the Facilities Manager with the following
1-2 years' experience in building trades desirable
Undergraduate or recent college graduate with an interest in both conservation/related areas, as well as taking part in the Camp's instructional programs
Active driver's license and experience operating small boats
Ability to safely and skillfully operate power tools, chainsaws, mowers and hand tools
Must enjoy working outdoors, with and around people, and possess the ability to easily adapt to changing priorities; a good sense of humor is highly desirable
First aid certification a strong plus, as well as technical college degree and strong interest or degree in biology and environmental conservation

Facilities Assistant Resume Examples & Samples

To undertake cleaning tasks - both planned and reactive - throughout the hospital to the required standard, using correct cleaning materials, equipment and methods
To undertake maintenance of floors - including mopping, polishing and scrubbing. This will, on occasion, include use of industrial cleaning equipment to include a 'sit-on' vacuum cleaner/scrubber, together with carpet water extraction cleaning
Responsible for the segregation, removal and disposal of waste, ensuring Disposal Hold bins are never more than 80% full at any time and making timely requests for such bins to be emptied
To undertake cleaning of Public Areas, including public toilets. This will include use of steam cleaners for toilet areas, together with cleaning of spillage of bodily fluids in non-clinical areas
Responsible for reporting incidents requiring pest control, and supporting and assisting with associated cleaning and maintenance tasks
Responsible for making beds in residences and the taking-down and rehanging of curtains
Moving light equipment, i.e. beds, lockers and chairs, to facilitate cleaning
Cleaning internal windows, partitions, pantries and equipment
Process linen and personal laundry within ward/department, ensuring there are adequate supplies, returning clothes to appropriate wards/departments on a daily basis
Inspection of linen and laundry for faults
To work within established catering routines, using own initiative as appropriate in the provision of the cook freeze catering service to patients
Hygienic handling of food products in accordance with food hygiene legislation and the Trust/Company Food Safety Policy (HACCP)
Collection of patient meal orders from patients and collection of patient meal modules and delivery to the ward areas
Undertake the preparation and re-generation of chilled food items and service ensuring the recording of food temperatures, in line with the company’s Food Safety Manual System
Liaise with Trust staff and colleagues when meals are ready for service and ensure trolley is delivered to the service point for the Trust to plate and serve. Ad hoc deliveries of micro fix meals/.sandwiches to patients
Ensure stock control and rotation of the ward kitchen pantry including condiments, breakfast cereals and milk etc. Carrying out basic food preparation
Undertake the collection of refuse, cardboard, dirty laundry, clinical waste, and segregation of the same for disposal and transfer to respective areas
Undertake the delivery/collection of laundry, pharmacy supplies, blood, specimens and patients notes as scheduled and directed. Carry out the delivery, collection and sorting of mail and postal packages throughout the hospital
Respond to calls from the Carps Controller within the Helpdesk to ensure portering contract requirements are met
Undertake heavy cleaning duties which will include the use of industrial cleaning equipment, using a ‘sit-on’ vacuum cleaner or scrubber and the operation of motorised tugs on an ad hoc basis
Undertake wall-washing as part of barrier cleaning
Will be required to undertake ad-hoc requests as required including the movement and storage of furniture, office equipment, ward equipment including heavy items as required
Receive medical gases, sign delivery sheets and check stock level, change medical gases on wards and departments
Be responsible for the distribution of non-stock items / goods to wards / departments, ensuring that a signature is obtained on delivery
Ensure that personal appearance, conduct and customer care are of the highest standard at all times
May be required, on occasion, to provide support in other Mid Yorkshire Trust locations supported by ENGIE
To undertake mandatory training as appropriate to the job
May be required to work shifts including Bank Holidays
Health and Safety Level 1
Adequate experience within a customer-focused environment

Facilities Assistant Resume Examples & Samples

Ability to occasionally work modified hours
Coordinate all recycling programs (i.e., paper, cardboard, aluminum and secure shredding)
Deliver mail to all areas on a timely basis
General cleaning duties
Maintain exterior grounds (i.e., pick up trash, maintain smoking area, mow grass, trim, snow removal and ice melt spreading as necessary)
Inventory and monitor facilities supplies, stock supply closets
Act as courier when necessary, shuttle paperwork and equipment between bases
Pull trash from all break rooms and classrooms on a daily basis
Perform general maintenance duties: spackling, painting, faucet repair, replace light bulbs, etc
Perform routine building inspections and report findings
Assist with office moves and room set ups
Ability to use/operate standard power and hand tools
Assist with special projects
Able to work independently and complete tasks in a timely, efficient manner
Ability to adapt to an ever changing work environment
HS Diploma or GED, and three years or equivalent experience as a well-rounded building and grounds technician
Must obtain, and maintain, a valid Missouri Class E driver’s license or equivalent
Ability to carry out instructions furnished in written or oral form

Facilities Assistant Resume Examples & Samples

Carry out a range of cleaning duties such as
Light cleaning
Plant room cleaning
Rubbish removal
Window cleaning
Wall washing
External litter picking and sweeping
Cleaning and washing down of the Multi-storey car park
Carry out a range of minor maintenance tasks e.g. lamp replacement, patch painting etc as appropriate to individual experience
Any other duties as commensurate with the grade
Minimise penalty deductions by responding in a timely manner to all maintenance job requests in accordance within the requirements of the Concession / Project. Agreement
Maintain a clean and visually pleasing appearance within the Leeds Oncology Wing
Demonstrate an observable commitment to CFM’s Sustainability Culture
No formal educational requirements
Work as a team player
Prepared to work out of hours as necessary

Facilities Assistant Resume Examples & Samples

Performs weekly facility duties
Looks for ways to improve and promote efficiency and cost control
Assists with housekeeping duties (sweeps, mops, and vacuums, dusts, empties trash) performs landscaping services by lawn cutting, sprinkler system repair, pruning, and picking up debris on premises, etc. Cleans snow and ice from sidewalk as needed
Performs regular maintenance tasks including minor plumbing, painting, and other typical duties. Assembles furniture, replaces air conditioner filters, etc. Performs work to accepted industry standards
Notifies management concerning need for major repairs or additions to any building equipment or system
Monitors leased parking lots and notifies HR and building management of violators
Employee is occasionally required to stand for long periods of time; walk; use hands to finger, handle, or feel; and reach with hands and arms
Employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 60 pounds

Facilities Assistant Resume Examples & Samples

Undertake repairs/adjustments to office furniture where appropriate
Ensure PPM work dockets that are issued to you are completed in the allocated time and are returned to your manager for closing down
Ensure that help desk requests that are issued to you are completed in their allocated time and any additional work is completed without undue delay
Provide accurate verbal reports and feedback on all aspects of maintenance activities that you undertake
Must be computer literate. Scan worksheets into SharePoint and keep all paperwork up-to-date
Complete other computer work and Admin Work as required
Carry out and assist with minor tasks as appropriate
Manage cleaning team, their stores and ensure cleaning schedules are adhered to
Perform any other duties as required

Facilities Assistant Resume Examples & Samples

Provide custodial duties in the Blair Audubon Center and Living Machine, including all spaces and restrooms. Stock supplies as needed to accommodate guest needs
Maintain and repair exhibits in the Blair Audubon Center, as well as act as a care provider
Help maintain grounds and facilities around the Center, including butterfly gardens, native plantings, bird feeding stations, Living Machine and boardwalk
Provide assistance for special events and functions; responsible for setting up meeting rooms and other spaces when needed
Order and purchase supplies and equipment as directed by the Facilities Manager
Help provide smooth day to day operations of visitor programs
Assist with resource management program and other maintenance needs as necessary
Demonstrated experience with facilities management, maintenance, and/or carpentry a strong plus
Must possess good judgment and be able to work independently, when directed
Good interpersonal skills; experience working with external groups highly preferred
A flexible approach to work, and willingness to work various hours to support Center and Sanctuary needs
Demonstrated interested in conservation and possess a basic understanding for the ecology and natural history of Corkscrew Swamp Sanctuary

Facilities Assistant / Maintenance Operative Resume Examples & Samples

Carry out regular building fabric checks to report any defects and complete any small repairs that are conducive with Health and Safety requirements
Carry out painting and decorating tasks
Repair, replace and patch carpet tiles and vinyl flooring
Replace soiled or damaged ceiling tiles
Conduct minor electrical repairs and maintenance including replacing lamps and changing of faulty light fittings
Conduct basic plumbing tasks including unblocking and treating of sanitation equipment
Assist with furniture builds, moves and office set-up
Hang and fix equipment and notices to walls and ceilings
Liaise with the Reception and Facilities Coordinator to arrange and set up meeting rooms
Offer general porterage assistance to Belmond teams
Conduct basic investigation upon the failure of appliances and source/order parts to repair, if possible
Provide reports of remedial works that are required
Assist in the preparation and implementation of emergency and contingency plans
Ensure accurate records are kept for planned preventative maintenance
Conduct emergency repairs as required
Receive deliveries from the Loading Bay and/or reception and deliver to the relevant department/storage space
In conjunction with the Reception and Facilities Coordinator, liaise with third parties and contractors to arrange site visits. To supervise the work of contractors whilst on site
To support the Facilities team with general maintenance tasks and any other ad-hoc duties
Appropriate certification and education to perform the duties described
Experience working within a professional office environment, providing general maintenance and DIY services
Experience of conducting basic electrical maintenance tasks
Experience of conducting basic plumbing tasks
Service oriented with excellent customer care skills
Sound knowledge of Health and Safety practices
Computer literate with knowledge of Microsoft Office products
Ability to communicate to a high standard of written and spoken English

Facilities Assistant Resume Examples & Samples

8 a.m. to 9:00 a.m. – check all conference rooms, huddle rooms and visitor offices, making sure all rooms are in order, chairs are placed appropriately, excess chairs and equipment removed and stored properly, equipment is in order (eg. Power on site televisions)
Manage front desk to greet visitors, issue badges to employees/visitors and parking permits
Assist new hires by sanitizing and setting up office space
Provide thorough campus tours to visitors and new hires
Escort Shred-IT for secure document disposal on weekly basis
Track badges for new employees or terms for audits and payroll
Send monthly birthdays and anniversary emails to site employees
Help coordinate and order breakfast each Wednesday
Coordinate onsite activities or meetings to ensure that the location is set up for the event and keep track of food deliveries for events and meetings
Vendor invoicing- Track PO spend – AMEX card statements submitted and completed
Design and prepare Facilities Update Newsletter on a quarterly basis
Receive and send back IT assets for employees
Reserve conference rooms and visitor offices if necessary
Track moves and employee changes on Facilities CAD program
Manage and check vendors and repair technicians as needed
Check breakrooms and make coffee as needed
Other administrative type duties as assigned
1 + years of administrative or facilities experience required
Ability to manage multiple projects and clients simultaneously
Self-started with demonstrated ability to partner effectively and seek out solutions to problems
Strong interpersonal skills and team-first attitude
A proven track record of success cultivating relationships
Proficient in Microsoft Office Suite

Facilities Assistant Resume Examples & Samples

Document services (Post) – Receipt, sorting, distributing & accounting of all incoming mail & parcels using RM OBA, RM dispatch manager, DX, Omnipost & Mailbox. Regularly collect post/DX/parcels etc from floors and account for all such items
Document services (paperlite scanning) – sort, prepare, batch, scan, QC & archive using Kofax scanning software and Kodak equipment. Ensure DPA compliance and control
Document services (reprographics) – Collect, process & delivery within SLA of all copy, print, finishing and scanning requests according to priority using Ricoh production machines, wide format machines, Adobe Acrobat software & print from management systems. Provide a high quality low error service which encourages the use of this service and engage with the business effectively in proactively seeking work
Office service centre management (stationery) – Maintain an agreed level of stationery & copy paper in all OSC’s and replenish from stock as required. Refill MFD’s with paper to ensure all paper trays are full. Ensure all such areas are tidied throughout the day
Office service centre management (Repro) – Assist with reprographics of less than 50 pages in the OSC’s and manage the process of larger requests as per repro role above. Troubleshoot 1st line faults with the MFD’s (paper jams etc)
Porterage services – move furniture and other items as required around the office, change meeting room furniture layouts as required
Adhoc requests – Assist the site Manager with any facilities requests
Participate in any communication activities through formal and informal channels on safety matters to ensure that there is a free flow of ideas
Ensure that the Interserve safety image is reflected positively through your actions
Ensure that you have received the necessary training so that you can competently carry out your duties and responsibilities. Acknowledge and accept a personal responsibility for safety
Take responsibility for reviewing the safe system of work prior to the commencement of the work activity
Take responsibility for ensuring that plant and equipment is maintained and fit for purpose
Raise any concerns over Health & Safety breaches in accordance with Company Procedure. Group Safety Support: You will be required to work closely with the Group Health and Safety team who are available to provide safety advice and support. Furthermore you will be required to ensure that safety initiatives are implemented within your areas of control
Proven working knowledge of customer service experience
A working knowledge of Microsoft Office
Effective team player who is flexible and can work under pressure and juggle various work priorities
Competent IT skills in Microsoft packages such as Word, Excel and Outlook and accurate data entry skills
Strong communication and organisational skills
Preferably previous experience of working in a similar role in a professional services environment
Good interpersonal skills, flexible to work with a range of styles and personalities
IT Skills: Microsoft Word/Excel/PowerPoint
Excellent client and customer services professional standards to be maintained at all times
Professional and proactive attitude
Ability to work under pressure and priorities work
A team player and willing to contribute ideas/solutions to team issues
A good standard of general education, including Maths and English
Experience of Customer Service & Document Management

Receptionist / Facilities Assistant Resume Examples & Samples

Proven working experience in a front office handling receptionist responsibilities
Solid communication skills both written and verbal
Ability to organize, multitask, prioritize and work under pressure
Able to demonstrate a positive outlook and “can do, hands on” attitude
Graduate in any discipline
Minimum 2 years experience in a front office environment

100

Facilities Assistant Resume Examples & Samples

May performs facility support tasks related to one or multiple functions such as building security issues and access system maintenance, shipping and receiving, distribution of mail to employees, furniture and equipment moves, and conference room set up
Responds to facility related emergencies, as assigned
Previous experience that provides the knowledge, skills, and abilities to perform the job (comparable to 0 to 1 year) or equivalent combination of education, training, & experience
Ability to follow directions and perform tasks efficiently and accurately
Positive attitude and the ability to interact effectively with others
Understanding of office equipment and machinery
May require general knowledge of building and maintenance such as electrical, plumbing, HVAC and construction codes
May require knowledge of shipping service operations and software such as FedEx, UPS, etc
May require basic understanding of security systems

101

Facilities Assistant Resume Examples & Samples

Greeting clients
Ensuring the visitors book is kept up to date
Organising car parking passes & security pass requests
Booking meeting rooms
Maintaining filing
Liaising with the Facilities Manager
Ensuring the reception area maintains a professional and welcoming appearance
Update the telephone extension list and car registration list
Assisting customers with telephone enquiries and redirecting to the relevant departments
Log building maintenance, cleaning and security issues
Book taxies for staff and visitors when requested
Sorting incoming post that arrives from the Royal mail
Sorting, franking and correctly presenting outgoing mail for collection by the Royal Mail or Courier
Liaise with Royal Mail on all postal matters
Assist staff with photocopier requirements and maintain stocks of paper and toner
Assist with office moves and archiving storage
Collect and store all supplies delivered
Assist FM on health and safety matters, including inductions
Control & maintain stocks of toners and arrange recycling
Liaise with First Aiders to maintain stocks in the First Aid boxes
Organising catering for meetings when requested
Ensuring kitchen is stocked with relevant refreshment supplies

102

Facilities Assistant x Pinderfields & Pontefract Hospital Resume Examples & Samples

To undertake maintenance of floors, including mopping, polishing and scrubbing. This will, on occasion, include the use of industrial cleaning equipment which will include a ‘sit-on’ vacuum cleaner or scrubber, vacuum cleaning and carpet water extraction cleaning
Responsible for reporting incidents requiring pest control and supporting and assisting the cleaning and maintenance tasks involved with pest control
Responsible for making beds in the residences and undertakes taking down and re-hanging of curtains
Process linen and personal laundry within ward/department, ensuring adequate supplies. Sorting of used clothing, and washing at appropriate temperatures and wash programmes
The hygienic handling of food products in accordance with food hygiene legislation and the Trust/Company Food Safety Policy (HACCP)
Undertake the preparation and re-generation of chilled food items and service ensuring the recording of food temperatures in line with the company’s Food Safety Manual System
Liaise with Trust staff and colleagues when meals are ready for service and ensure regen trolley is delivered to the service point for the Trust to plate and serve. Ad hoc deliveries of micro fix meals/.sandwiches to patients
Ensure the removal of waste, cleaning schedules, cleaning of equipment, temperature control charts and any supporting documents are completed in the correct manner and in accordance with the Food safety manual System
Ensure stock control and rotation of the ward kitchen pantry including condiments, breakfast cereals and milk etc. Carrying out basic food preparation including salads, sandwiches, toast and porridge
Undertake the collection of refuse, cardboard, dirty laundry, clinical waste etc. and segregation of the same for disposal and transfer to respective areas
Undertakes the delivery/collection of laundry, pharmacy supplies, blood, specimens and patients notes as scheduled and directed. Carry out the delivery, collection and sorting of mail and postal packages throughout the hospital
Understand, apply, or provide support in emergency procedures including major alerts and fire procedures/snow removal working in Partnership with Grounds and Gardens
Undertaking heavy cleaning duties which will include the use of industrial cleaning equipment, which will include a ‘sit-on’ vacuum cleaner or scrubber and the operation of motorised tugs on an ad hoc basis
Undertake wall washing as part of barrier cleaning. Will be required to undertake ad-hoc requests as required including the movement and storage of furniture, office equipment, ward equipment including heavy items as required
Receive medical gases, sign delivery sheets and check stock level and change medical gases on wards and departments
Responsible for the distribution of non-stock items / goods to wards / departments, ensuring that a signature is obtained on delivery
Ensure good housekeeping within all departments is kept to a high standard
Comply with Health and Safety and Food Hygiene regulations at all times
Ensure that personal appearance, conduct and customer care are of the highest

103

Facilities Assistant Resume Examples & Samples

Greets visitors in a courteous and professional manner, ensures they are properly badged per site security policies, and arranges for escort into the facility
Place work order requests, forwarding to the appropriate party, and closing out the requests online when the work has been completed
Receives, sorts, and delivers incoming Interoffice Mail, USPS Mail, and Priority packages
Operates folder/inserter and mail machine to process outbound USPS mail. Prepares outbound Interoffice Mail for courier pickup
Prepares outbound Priority packages, and enters shipping information into the shipping system
Performs other Facilities-related duties as assigned
High school diploma or equivalent required. Some post-secondary schooling or equivalent experience desired. A minimum of one to three years receptionist and/or facilities and/or mailroom experience required
Outgoing personality, highly organized and efficient, and able to handle stressful situations calmly and with tact. Professional appearance and presentation. Able to work in close proximity with co-workers in a respectful manner. Working knowledge of basic PC skills required including Excel, Word and Power Point, with ability and desire to learn specific programs as required
Able to communicate effectively with all levels of management, customers and vendors. Able to work independently with minimal supervision. Must be able to sit/stand for long periods of time, periodically lift up to 45 pounds, and push mail cart through the office building

104

Facilities Assistant Resume Examples & Samples

Ability to analyze, repair and maintain mechanical conveyance systems of all types and sizes. Ensure the conveyors are running at peak operability for the maximum amount of time between repairs. Be able to develop preventative maintenance measures for all mechanical equipment
PLC Programming/troubleshooting – Must be able to analyze, repair and program PLC controlled automation in a timely and concise manner. All equipment in the CF pharmacy is controlled by a PLC and knowing how to troubleshoot, read schematics and diagrams, and program is a MUST
Electrical Knowledge – Must be able to analyze, troubleshoot and repair complex and basic AC and DC circuits to include but not limited to PC cards and interface devices, relays, time delay circuits and fuses, solenoids, resistors, capacitors, and transistors
PC/Computer Knowledge – Must have the ability to analyze, troubleshoot, and repair simple LAN based networks and network components such as routers, switches, port expanders, and handheld communication devices
Must have working knowledge of engineered diagrams and schematics. Ability to read and interpret diagrams and drawings a MUST
Must have working knowledge of high pressure air systems and circuits. User has to maintain and trouble shoot numerous different types of pneumatic devices and solenoids for maximum operability
Must have working knowledge of C++ application software and it’s inter-workings. Must be able to troubleshoot software problems locally with access to computer based application log files to root cause issues
Education/Training – Background in electronics/electrical technology a must
PC background preferred (emphasis on PC forensics/disaster recovery)
Mechanical trade or technical school preferred, with aptitude for HPA systems troubleshooting
Business Experience – Minimum business experience required, but ability to learn how they directly impact the business in terms of costing, supplies, impact to customer, etc
Specialized Knowledge/Skills – AC/DC emergency circuit repair
Fluid Power systems
Backup and emergency power routing and distribution technologies

105

Facilities Assistant Resume Examples & Samples

Handle all facility issues that arise (including evenings and weekends)
Contact vendors to report issue and schedule the service to be completed within 24- 48 hours
Administer all construction contracts and ensure all paperwork is received and filed according to company policy
Create and deactivate building security badges as required to ensure accurate database of employee access
Review, code and sign off on all repair invoices, this includes scheduling emergency repairs
Administer repairs and facility improvements with minimal supervision according to annual budget plan
Responsible for ensuring all stores are compliant with fire safety regulations, including annual inspections of emergency lights, fire extinguishers and exit lights
Provide documentation for store complaints that are received from OSHA or the Department of Labor
Working with Legal and Human Resources when store-related safety issues arise that affect employees or customers
2+ years of experience in multi-site facilities operations
Must possess effective verbal and written communication skills
Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
Excellent interpersonal skills with the ability to establish working relationships with individuals at varying levels within the organization
Willingness to step in and help out in other areas as needed

106

Facilities Assistant Resume Examples & Samples

Maintain building equipment inventory records
Issue and account for building and room door keys; maintain key issuance records
Requisition materials and supplies; post to work orders
Maintain building services files and reports
Education:High School Diploma/GED or Vocational School or an equivalent combination of education and experience
Skills:This job requires basic skills in record keeping, purchasing and inventory management. Usage of basic computer applications is also required

107

Facilities Assistant Resume Examples & Samples

Communicate with Facility Supervisor to determine tasks that need to be accomplished or problems that need addressing
Clean hallways, rooms, lobbies, lounges, restrooms, and other work areas to insure a safe and healthy work environment
Clean the facility's floors by sweeping, mopping, scrubbing, or vacuuming
Empty waste baskets and transport trash to disposal areas
Wash windows, mirrors, and glass items around the facility
Dust and polish furniture and equipment
Use a wheeled cart to distribute and replenish toiletries and cleaning supplies throughout the facility
Communicate and work with other facility workers to accomplish tasks
High School Graduate or General Education Degree (GED)
Six months to one (1) year related experience

108

Facilities Assistant Resume Examples & Samples

Schedule meetings and understand the flow and deadlines involved to efficiently organise and plan for the department
Proactively prepare documents and agendas for meetings, attending where appropriate to take minutes and following up action points
Liaise with international colleagues to ensure appropriate attendance at events/meetings/conferences
Pre-empt and co-ordinate extensive international and domestic travel schedules and itineraries, managing time and costs effectively
Manage all incoming mail/communications ensuring appropriate action taken when required
Any other ad hoc administrative duties

109

Facilities Assistant Resume Examples & Samples

Works with other members of the team to execute and complete work requests in a timely manner and to the satisfaction of the customer
Submits purchase requests for needed spare parts and tools as required
Performs janitorial duties when necessary
A minimum of two years' experience in building maintenance or related field
Basic knowledge of painting and working with power tools
The ability to perform physical activities such as occasional lifting (max 50 pounds), carrying, pushing and/or pulling, climbing, stooping, kneeling, crouching and/or crawling
The ability to work after-hours, if necessary, to maintain and verify that all facility systems are functioning
A valid driver's license; be able to pass a criminal background and drug test

110

Facilities Assistant Resume Examples & Samples

Solving all sorts of basic maintenance issues with a can-do attitude - this could involve fixing doors, painting walls, cleaning the courtyard and changing light bulbs
Providing general assistance throughout our properties, such as taking deliveries, moving furniture and maintaining the grounds and logging any maintenance issues
Guaranteed hours each week
An annual bonus to reward you for all of your hard work

111

Facilities Assistant Resume Examples & Samples

Assists and support location with daily operation and maintenance. Tasks include but are not limited to: employee workstation relocation, furniture procurement (e.g. new employee onboarding), facility administration and planning, building floor plan management, vendor management, shredding/recycling, audio visual responsibilities, review related certificates and record retention
Work with maintenance and repair vendors and building property management. Assist and monitor repairs and needs of facility
Oversee, evaluate, and track related user requests that may affect the physical plant, base building systems, and infrastructure. Provide key measurable reports on a monthly basis, as deemed necessary
Assist the management in to ensure building issues, including cleaning, are completed via the work order system in a cost efficient and timely manner
Evaluate pertinent building-related processes and makes recommendations when appropriate to ensure greater efficiency
Investigate, troubleshoot, and ensure resolution of various building problems and issues
Tabulate all work order requests by category for tracking
Monitor the cleaning company, including weekly building inspections to measure performance and areas of improvement
Assist in the maintenance of the security system (card access and cameras)
Maintain the facility policy and procedure manual
Assist with workstation relocation, moving computers, phone systems, work materials, coordinating with necessary parties, as needed
Meet with vendors on a scheduled basis to ensure all contractual obligations are being met (vending machines, plant vendor, etc.). Develop and maintain tracking systems to monitor quality control of products and services provided
Evaluate furniture requests submitted by users. Familiarize with company vendors, product lines, and what is available to employees. Maintain current seating plans (employees and departments) for all floor plans
Oversee supervision of key cabinets and logs. Ensure supply and storage close organization
Assists management with the operating budget monthly review and verification process ensuring all applicable documentation is obtained

112

Food Service & Facilities Assistant Resume Examples & Samples

Preparation activities for all meals, breaks, and special events as directed by Supervisor
Post production cleaning
Fill and replenish beverage stations in cafeteria and around facility
Comply with quality standards in food handling and preparation
Comply with standards of sanitation and safety as established by local, state, and federal health officials
Maintain food service equipment and areas in a clean and sanitary condition
Light custodial/facilities work including (but not limited to) replenishing paper and soap in dispensers at all restrooms and hand sinks, emptying trash in cafeteria, office departments, conference rooms and restrooms, vacuuming, occasional sidewalk cleaning

113

Food Service & Facilities Assistant Resume Examples & Samples

Previous food service experience
Demonstrated strong verbal communication skills
Strong ability to work with diverse people/personalities
Must be able to regularly and reliably attend work, according to schedule established
Ability to respond quickly, accurately and professionally to demands and requests from customers and employees

114

Facilities Assistant Resume Examples & Samples

Good grounding and interest in general maintenance and DIY processes
Personable and confident in Company-facing role
Pro-active, and able to work independently
Experience in improving and developing processes
An interest in the company culture
Excellent time-keeper and self-starter
Keen to learn
Lives a reasonable distance from HQ to allow for earlier starts
Good administration skills, proficient in Microsoft Office and Google apps

115

Travel & Facilities Assistant Resume Examples & Samples

Assist management in ongoing relationship with travel supplier
Book, confirm and manage changes to travel bookings as requested
Communicate UK travel policy and maintain oversight of all travel bookings to ensure compliance with policy
Develop strong relationships with assigned client groups to ensure the customers’ needs are well understood and met
Deal with client/traveller complaints in a timely and appropriate manner, in line with the agreed client complaints procedure
Complete regular reporting and analysis, compiling presentation of travel trends, costs and missed savings for presentation to the business
Undertake regular review of travel booking process and policy to ensure ongoing relevance and suggest appropriate changes as part of continuous improvement process
Review hotels on the BNP Paribas approved list, identifying best fit for our business, and where appropriate making recommendations for new hotels to be included on the group directory list
Ad hoc tasks as requested and agreed by line manager
Provide holiday and sickness cover within the travel team
Reception Duties
Dealing with mail and couriers
Basic room set ups catering - teas, coffees for visitors
Point of contact for contractors and service providers
Managing and issuing Security Passes and dealing with visitors
Meeting rooms, Townhalls, training set ups
Booking rooms for visitors, making room arrangements for audit visits etc (liaising with remote PA's on room requirements)
Ordering and setting up for sandwich lunches
Basic first level maintenance, reporting faults, liaison with building manager
Manage and replace consumables for mfd's
Stationery and small consumables ordering
Collating Crown Records Management orders, requests - collect and manage archive boxes on site
Basic health and safety cover e.g daily sanitising of water coolers, flushing outlets, keeping water safety logs, daily fire safety checks (potential for individual to also be trained to cover DSE assessments)
Issuing and recording of staff luncheon vouchers
Advanced Microsoft Office (particularly Excel)
Proficiency in Lotus Notes / Outlook (or equivalent email system)
In-house travel booking system(KDS/CWT Online Portal)
Strong administration skills
Strong organisational skills
Strong communication skills (both written and verbal)
Report preparation skills
Good negotiation skills
Ability to build and maintain effective working relationships
Ability to work under pressure calmly and to tight deadlines
Ability to work as an individual and in a team
Ability to liaise with individuals at all levels of seniority
Ability to multi-task and take a flexible approach
Strong organisational skills and ability to follow policies and processes

116

Facilities Assistant Resume Examples & Samples

Assist Facilities Manager in all areas of repair and general maintenance
Movement of furniture and conference room set-up
Stocking Café and copy room areas with needed supplies
WB Mason Supply Ordering
2+ years general maintenance experience
Presents a professional, positive image that reflects well on the organization
Ability to maintain inventory and equipment
Customer-focus. Evidence of responds quickly and competently to customer requests
Understand the need to maintain a safe work environment

117

Facilities Assistant Resume Examples & Samples

Receive and sort all incoming postal mail into internal mailboxes
Receive, manifest, deliver and signature receipt label all incoming courier letters and packages, equipment (UPS, FedEx, Airborne, Staples and all other identified couriers)
Manage all incoming and outgoing Business mail
Stamp and deposit all outgoing mail into U.S. postal pick up location
Process UPS Sends timely and accurately
Pick-up and deliver all incoming inter-store mailbags
Sort all incoming internal mail into internal mailboxes
May act as liaison or contact for outside Vendors in absence of Facilities Manager
Act as the Facilities Manager in his/her absence
Maintain daily/monthly expense aprons for all outgoing UPS parcels
Ensure all conference room equipment is operational and set up for meetings
Responsible for maintenance of projection equipment, bulb changes etc
Partner with Facilities Manager to ensure proper handling of all incoming mail and parcels
Movement of office furniture or equipment if necessary for Office Changes including set up of all computer/ telecom equipment. Completes all tickets for installation or change of ergonomic equipment, keyboard tray and monitor arm changes
May require some light maintenance such as lamping, keyboard tray set up or bulletin board installation
Responsible for all work tickets related to MFD’s. On a regular basis walks all MFD’s, toner, fuser change-outs and communicates to IT purchasing necessary MFD supply needs
Manage toner returns processing
Back up for Invoice Processing and Purchasing
Assist in organization and inventory of IT storage and equipment
Complete office / cubicle moves, connects and disconnects
Complete all office / cubicle preparation for new hires
Manage inventory and distribution of Office/ Kitchen supplies in partnership with Administrative Assistants
Consistently demonstrates regular, dependable attendance & punctuality
Proficiency in Windows, Excel, Word
Ability to operate all necessary hand trucks, UPS and postal equipment
High level of organizational and analytical skills
Ability to work in fast paced multi-project oriented environment

118

Facilities Assistant Resume Examples & Samples

Ensure the office and all common areas are neat, operational, and secure
Assist with maintaining inventory of all office supplies including, coffee, kitchen, vending, printing, signage, tools and materials
Assist when needed with outside vendors, (office maintenance, HVAC, issues, mail and special carriers, copiers, fax, printing, office supplies, signage, water fountain services vending/coffee services)
Assist with reception and mailroom duties when needed
Assist with office moves, special events, emergency preparedness, parties and picnics, order signage, ensure waste pickup and recycling
REQUIRED SKILLS AND EXPERIENCE
Knowledge of reception/phone etiquette preferred
Strong communication and interpersonal skill
Pleasant, helpful, positive personality
Highly customer service focused
1-2 years of facilities support or office administration experience
1-2 years of college education preferred
At UBM plc, we invite you to be part of an organisation that is committed to building a diverse and inclusive culture and to being a responsible, sustainable business. UBM is proud to be an equal opportunity workplace and an affirmative action employer

119

Facilities Assistant Resume Examples & Samples

Create, update, and maintain Admin Services and Facilities’ Intranet pages
Provide back-up for Receptionist, Administrative Assistant, Facilities Manager and Facilities Coordinator as needed
Update Intranet directory, adding new hires, updating details, employee numbers, and employee photographs
Previous reception and/or clerical experience required
1-3 years of demonstrated experience preferred
Previous experience working in a secured environment preferred
Ability to work effectively with diverse groups of people
Experience with Adobe Acrobat & modifying PDFs
Proficient knowledge in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Proficient knowledge of databases—Access, Excel, SharePoint
2 months

120

Building & Facilities Assistant Resume Examples & Samples

Provide cost effective and responsive building maintenance for all buildings, plant & grounds including carrying out repairs and maintenance works as required
Provide a safe and secure environment for staff and equipment
Assist the Facility Manager in carrying out installation works, rearrangements and relocations to meet business needs and expectations
Ensure at all times compliance to EHS requirements and standards are being met in all activities and by all onsite visitors and contractors
Deal with appropriate service providers to coordinate services
Manage/monitor the Help Desk system for all preventative and reactive job requests including Security access system
Assist with the management of subcontractors
Conduct workplace inspections
Ability to complete hands on repairs and maintenance
Motivated, self-reliant with attention to detail
Ability to communicate effectively and build strong customer relationships both internally and with external contractors and service providers
Available for on call building and security needs
Knowledge of Building services
Strong Administration skills and computer skills
Flexible approach
Building / Trade Background
Demonstrated experience in Facility Management
Broad knowledge of EHS requirements and how they relate to Facility Management

121

Facilities Assistant Mail Room , WCB Resume Examples & Samples

If you do not have 3 years previous employment, a professional reference must be provided (obtained from a Medical Practitioner, Officer of the Armed Forces, Teacher, Lecturer, Lawyer, Bank Manager, Civil Servant etc)
Answer, screen and direct telephone calls, including calls to the CMA Public Enquiries number or forward it as appropriate
Book meetings and events, logging all requests into the call logging system
Provide professional information to callers, visitors and staff
Process letters and packages delivered to or collected from the Reception Desk: notify recipients; deliver items to recipients if requested; arrange safe storage if no-one is available to take delivery or collect
Ensure the hearing rooms are set up correctly by the Facilities Team and advise of any changes
This job description is not exclusive or exhaustive. It is intended as an outline indication of the areas of activity and may be amended in light of the changing needs of the organization
Demonstrable and practical experience of working with an FM team to manage within agreed Service levels/performance indicators
Previous experience of working at a reception desk, problem-solving, dealing with last minute requests and providing excellent customer service
Previous experience of working within a facilities team is desirable and an understanding of the demands of working in a busy, pressurised environment
Ability to prioritise tasks for themselves and guide others in the team to deliver excellent customer service
Flexible in terms of shift patterns and in working with colleagues to ensure there is full cover within the CMA’s core operating hours
Well presented, immaculately groomed at all times
Polite, tactful and diplomatic
Energy, confidence and enthusiasm
Ability to work under pressure and deliver at a pace
Able to communicate in a calm professional style
Excellent telephone manner and interpersonal communication
Customer and Client focused
Able to pre-empt a situation
Reliable, Flexible and adaptable
IT Literate in MS Office Suite (word, excel and outlook)

122

Facilities Assistant Resume Examples & Samples

Examines rooms, halls, and lobbies to determine need for repairs or replacement of furniture or equipment, and makes recommendations to management
Coordinates access to property for landscapers and vendors (i.e., plumbers, electricians, etc.)
Serves on assigned committees (i.e., safety committee) of the facility and provides written and/or verbal reports of maintenance services and activities as required or directed
Responsible for shutting off gas, water, electricity, etc. in emergency situations
Responsible for completing work orders by end of day requested, if possible
Performs regular preventative maintenance on machines and equipment throughout facility
Uses a variety of hand and power tools in performing maintenance duties
Responsible for facility grounds keeping
Complies with safety regulations and maintains clean and orderly work areas
Proven ability to handle multiple projects under pressure
Ability to pay continual attention to detail
Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands
Ability to develop and maintain professional working relationships with all internal/external interface points
Excellent organizational skills with the ability to prioritize workload and meet deadlines
Understands need for and maintains appropriate confidentiality at all times when interacting with patients, residents, families, visitors, referral sources and all other contacts
Skill in operation of power tools, manual tools, and various equipment
Ability to safely handle electric, plumbing and other emergencies
Must have general knowledge of a variety of computer software applications in word processing and spreadsheets (MS Word, Excel)
2-3 years of maintenance experience required
Job related license and/or certifications preferred

123

Facilities Assistant Resume Examples & Samples

Ensure a professional and agreed service to the client
Health & Safety, quality and general procedure compliance
Inform cleaning supervisor when stock requires replenishing
Proactive reporting of all Health and Safety issues
Undertake training and development as required and use your own expertise to assist, where appropriate and necessary, with the training and development of fellow employees

124

Facilities Assistant Resume Examples & Samples

Prior experience in a mailroom operation preferred
Basic knowledge of the computer including Windows, Microsoft Outlook, Word and Excel
Ability to operate all necessary hand trucks
Knowledge of DHL, UPS, Fed Ex and USPS online shipping systems
Effective written and verbal skills, ability to interpret instructional documents such as safety rules, operating and maintenance instructions, and procedure manuals
Self-starter, able to work independently and as part of a team and must have good time management skills
Ability to lift and move heavy materials and equipment

125

Facilities Assistant Resume Examples & Samples

Manage the Facilities email account and/or ticketing system, serving as the first responder to staff queries and facilities equipment issues, via email, telephone and face to face. Forward issues where necessary to the Office Manager, submitting helpdesk tickets to the IT department or forwarding to other relevant departments where necessary
Maintain high standard of cleanliness & tidiness and room preparedness throughout the day in all meeting rooms between meetings
Maintain high standard of cleanliness & tidiness in kitchens & cafe (empty dishwashers, wipe counters, etc), in our storage room, mail room, print areas. Restock printers & change ink cartridges when required
Be responsible for all in-bound and outgoing mail and deliveries; collect Locked Bag Mail each morning from Australia Post at a nearby collection point
Provide back-up reception coverage as needed when the receptionist is taking lunch and/or is in meetings
Maintain office staff seating plans, assist IT with intra-office desk relocations, and ensure clean & ready desks for new employees
Be responsible for facilities compliance calendar and monthly records maintenance, including but not limited to lighting audits, first aid box audits, tag & testing audits, office safety checks. Report any hazards or non-compliance to the Office Manager
Serve as a fire warden for the office staff, conduct regular fire warden and first aid officer training, and assist with emergency procedures as necessary
Conduct Workplace Health & Safety (WHS) sessions for new hires on a monthly basis
Assist in with the set-up/break-down of facilities for large presentations and staff events including the set-up and removal of all catering. Events are occasionally held before and after business hours, with which you may be required to assist
Assist employees with scanning, printing, binding, and various event-related tasks (e.g. including, but not limited to, filling delegate bags, and creating name badges, etc.)
Perform other duties as necessary from time to time

126

Facilities Assistant Resume Examples & Samples

Responsible for the coordination of planned, reactive, M&E, soft FM and building fabric works
Responsible for established services and all other reactive and ad-hoc services
Planning and co-ordination of all works/services with service teams and supply chain
Support of incidental works and other new works programmes
Ensure that information held on MIS is accurate and timely
Manage all information and data transfer between Interserve Senior Management teams through to delivery teams and supply chain
Manage helpdesk reactive work and on call service
Liaison with client representatives and customer
Coordinate all operations with service teams, central helpdesk team, Interserve Management and supply chain
Develop relationships and understand the customer
Management of budget to ensure works are completed to time and cost
Raising of quotes and purchase orders as required for the completion of chargeable works
Produce performance measures to demonstrate satisfactory service delivery, performance against KPIs and SLAs and costs against budget
Ensure satisfactory records are kept in the CAFM system for all work orders
Undertake quality audit of works in progress and completed
Undertake quality audit of all established services
Support the continuous improvement programme and identify issues to drive forward contract development
Fraud awareness
Responsible for ensuring compliance with relevant legislation, Health and Safety, Quality Assurance & Environment
Liaise, audit and manage the supply chain
Contribute to the review of supply chain partners ensuring that service needs are achieved

127

Facilities Assistant Resume Examples & Samples

1+ years working in a shipping & receiving or facilities role
Detail-oriented self-starter with great organization skills
Must be able to bend, stoop, reach, squat, climb, and lift packages up to 50 lbs
Must be able to stand and walk for up to 10 hours/day

128

Facilities Assistant Resume Examples & Samples

Planning general repairs and maintenance programs for the centre (public spaces and car park)
Promoting communication between centre facilities teams, retailers and customers
Organisation and supervision of external contractors and various trades
Responding to issues/questions raised by consumers, retailers, service providers and centre staff

129

Facilities Assistant, UC Building Services Resume Examples & Samples

Knowledge of or ability to learn custodial methods and up-to-date cleaning equipment and techniques used for scrubbing, disinfecting, mopping, dusting, polishing, and related tasks
Skill in operating cleaning equipment including buffers, scrubbers, vacuums, shampooers, high-pressure cleaners and extractors
Read instructions, safety information, policies and procedures
Demonstrated written communication skills and interpersonal, listening, and oral communication skills
Organization and time-management
High School diploma and at least one (1) years of related experience or an equivalent combination of education and experience
Experience working the nighttime “third shift” (10:00 p.m. to 6:30 a.m.)
Letter of Interest – please address the stated required skills for the position
Detailed resume listing education and describing work experience
Names and contact information for three (3) professional references

130

Facilities Assistant, Residence Life Resume Examples & Samples

Ability to effectively work in a team environment; create and maintain a work atmosphere of trust and respect with all team members
Ability to work effectively with a diverse population
Ability to be organized and effectively manage time
High School diploma and one (1) year of related experience or an equivalent combination of education and experience
Letter of Interest – please also address the stated required skills for the position

131

SIO Facilities Assistant Resume Examples & Samples

Knowledge and experience with the operation and maintenance of vehicles
Skill and experience in moving heavy and cumbersome loads using mechanical advantage
Skill in operation of hand and power tools safely and effectively
Knowledge and experience in the proper methods of applying latex and oil base paints using brushes and rollers
Experience with computers. Proven ability to learn text editing, spreadsheets and e-mail software
Good written and verbal communication skills
Skill in communicating with people of diverse backgrounds, including students, faculty, engineers, administrators and laborers and in dealing with agitated individuals and mediation of conflicts
Experience with basic security procedures related to space and property
Skill in evaluating usefulness and serviceability of furniture and equipment
Knowledge of personal protective equipment (safety goggles, masks, etc.)
Willingness to perform heavy physical labor

132

Facilities Assistant Resume Examples & Samples

Acting as one of the key holders in an emergency and responding to calls outside normal working hours, setting and turning off alarms as required
Post room/distribution/collection/sorting
Routine and constant housekeeping checks of building appearance and condition
Contractor liaison and sign in
Desk moves/utilisation, porterage and repairs
Assist in routine H&S/alarm/temperature checks/procedure and records
All aspects of general maintenance (where qualified and risk assessed) including (but not limited to):- routine repairs, replacement lamps, minor drain blockages, hanging notice boards, pictures and the like, lubrication and servicing of designated equipment, litter picking, snow clearance, gritting etc
Maintain regular consistent, flexible and professional attendance, (being willing to cover for annual leave of others, illness and peak demands)
To maintain and promote a tidy and hazard free working environment and comply with the company’s Health and Safety policy
Contribute to an effective out of hours and emergency support network and plan for adverse seasons
Suitable craft/trade/technical qualification
2-3 years experience in a similar role
Good all round awareness of H&S
Good IT all rounder with experience of using MS office
And proprietary/bespoke packages
Be prepared to learn and advance skills
General DIY skills
Driving licence

133

Facilities Assistant Resume Examples & Samples

Qualified applicants must have high energy and will possess a High School diploma or equivalent work experience
Two years of administrative and/or facility coordination experience
Demonstrated skills in customer service (you want to help people!)
Basic computer skills and knowledge of Outlook (scheduling meetings and writing emails)
Working knowledge of office equipment
Organized with the ability to prioritize
Has patience and professionalism
Demonstrate ability to perform well in a rapidly changing environment
Demonstrate ability to interface with all levels and departments within the organization
Ability to handle confidential and sensitive materials with professional discretion
Able to lift 35 pounds

134

Facilities Assistant Resume Examples & Samples

High School graduate with good communications skills (written and oral)
Proficiency with Microsoft Outlook, Word and Excel
A working knowledge of Audio/Visual and computer equipment is desired

135

Facilities Assistant Resume Examples & Samples

Ordering and stocking office supplies and commissary items for the New York office locations, of 160+ employees
Organizing and maintaining inventory of all supplies
Coordinating with vendors and contractors to maintain the office
Coordinating with other employees to schedule conference rooms
Maintaining and organizing documentation such as invoices and insurance certificates
Maintaining aesthetic and cleanliness standards of the office space
Shipping, receiving, and sorting mail
Taking ownership of Facilities tickets and tasks via Salesforce
Assisting with all “Cheer” events to help promote a positive work environment
Greeting visitors and maintaining the reception area
Assembling and moving furniture
Performing any other miscellaneous administrative tasks
Ability to accept challenges and work independently when needed
Eagerness to learn more about Facilities Management
2U Diversity and Inclusion Statement

136

Facilities Assistant Resume Examples & Samples

Oversees the maintenance and preventive maintenance efforts including the physical aspects of the building
Maintain and replenish inventory for items required to facilitate events and meetings
Coordinate vendor services that support the office operations, such as office equipment maintenance, paper/ink and mailroom supplies
Check stock to determine inventory levels and anticipate needed supplies
Ensure facilities meet needs of multiple individual projects and coordinate with IT staff for technological needs
Coordinates the set up for new hire training class with Recruiting
Monitor facility usage, operations and equipment maintenance
Ensure all equipment and other facilities are functioning well (Restroom, Break room, etc.)
Coordinate off-site storage with Iron Mountain
Assist in mailroom on high volume days or absenteeism
Office errands, mail runs
Ensure efforts meet AVB’s operational standards and any applicable laws and regulations
Some knowledge of HVAC
2 years of maintenance experience
Ability to manage single or multiple tasks of significant complexity
Ability to read and write English as demonstrated by clear and concise written and verbal communications
Customer service oriented, effective communication and interpersonal skills to various levels of management
Excellent critical thinking skills
Superior time management and organization skills, including but not limited to demonstrated exceptional attention to detail
High level of attention to detail, strong problem-solving skills with proven track record of working independently
Ability to work to deadlines and prioritize work
Some overtime is required

137

Facilities Assistant Resume Examples & Samples

Handles basic administrative support duties using Microsoft Office suite of products and custom programs
Maintains key access and distribution systems
Operates multi-line phone system and/or switchboard
Provides general office support
Facilitates elements of the new hire, transfer/move, and departure processes
Maintains maps and calendars for multiple locations - tracking employee locations, conference rooms and visitor workstations
Serves as main point of contact for archive services
Maintains department filing system
Submits data into online system, and follows up on invoices
Resolves facilities issues, working in online ticketing system and addressing inquiries
Assists with events and meetings; handling logistics and other support functions
Serves as “back up” for Facilities team; handling reception, shipping/receiving, catering orders, and other tasks
Maintains records for mailroom and switchboard of new hires, transfers/moves and departures
Provides property management with utility and other information
Associates’ degree plus one (1) year of related experience, or equivalent combination of education and experience
Strong prioritization and multi-tasking skills, with the ability to organize work and meet ambitious deadlines
Experience operating switchboard and/or multi-line phone system
Positive, professional, and energetic demeanor
Strong interpersonal skills, with ability to professionally interact with a diverse blend of personalities to reach resolution and maintain strong relationships with people at all levels of the organization
Strong detail orientation, problem solving skills and multitasking abilities
Proficient in Microsoft Office products, with strong skills in Word, Outlook, and Excel
Capacity to learn and master new technology
Ability to lift and move up to 50 lbs
Experience working in a technology environment
Knowledge of Oracle or other expense management systems

138

Facilities Assistant Resume Examples & Samples

Coordinating work orders for facility maintenance
Perform various Mail Center activities (sorting, metering, folding, inserting, delivery, pickup, etc.)
Lift heavy boxes, files or paper when needed
Maintain the highest levels of customer care while demonstrating a friendly and cooperative attitude
Consistently adhere to business procedure guidelines; adhere to all safety procedures
Take direction from supervisor or site manager
Maintain all logs and reporting documentation; attention to detail
Participate in cross-training and perform other duties as assigned (Filing, outgoing shipments, etc)
Operating mailing, copy or scanning equipment; shipping & receiving
Handle time-sensitive material like confidential, urgent packages
Scanning incoming mail to recipients; perform file purges and pulls; create files and ship files
Provide backfill when needed
Working knowledge of Microsoft Office programs, Outlook, Word, and Excel specifically
Willingness and availability to work additional hours if needed
Highly polished and professional demeanor
Previous facilities/maintenance experience is a plus
Ability to effectively work individually or in a team environment
Ability to lift up to 55 lbs. with or without accommodations

139

Facilities Assistant Resume Examples & Samples

BIFM Level 2
First Aid (Company will provide training)
Fire Warden (Company will provide training)
Intermediate IT skills - typically Word, Excel, outlook, SAP

140

Facilities Assistant Resume Examples & Samples

Be the first point of contact for queries in relation to office needs
Assist in the organisation of office Events including CEO presentations and wine tastings
Conduct Facilities Induction to new employees and contractors to the Sydney site covering evacuation, issuing of security passes and ‘House Rules&#8217
Responsible for the allocation of all consumable and stationary supplies
Assist with the coordination of our internal health and wellbeing initiative
Oversee and maintain the cleanliness and functionality of the office’s common areas
Ensure the office complies with WHS practices
Have proven experience in a similar role within a corporate or FMCG environment
Demonstrate an ability to provide excellent customer service
Demonstrate strong verbal and written communication skills&#8217
Have an approachable, flexible and adaptable working style
Demonstrate a strong ability to build relationships with stakeholders across all levels of seniority
Poses a strong and professional work ethic with a can-do attitude
Pride yourself on your organisational and prioritisation skills
Possess strong computer skills
Have a willingness to learn and help others

141

Facilities Assistant Resume Examples & Samples

Maintain a safe, secure, clean, organized, efficient and productive work environment
Monitor and enforce all Facilities and Gymboree Corporation policies, processes and procedures
Protect Gymboree Corporate assets from theft, damage and unauthorized destruction
Ensure employee compliance to all Gymboree safety and security policies and procedures
Actively participate in all Facilities functions as required
Support Gymboree compliance with SF City, County, Federal operating codes, policies and procedures
Provide timely response and applicable resolution to Team Member requests and emergency issues
Maintain employee, departmental and Corporate support equipment and related supply inventories as assigned
Other duties and additional areas of responsibility as assigned
Monitor and maintain a safe and secure Corporate Office working environment
Copy/print paper and supply management; supply inventory maintenance, storage and timely distribution
Copier/printer issue response and rectification as applicable
Management and distribution of Xerox and Sharp copier/printer toner and related supplies
Participate in the receipt, shipment and distribution of mail, packages, equipment and business materials
Conference room and assembly area reconfiguration as required and/or requested by proper authority
Monitor and replace refrigerator water filters as required. Monitor inventory and report replenishment requirements
Ensure new hire locations are supplied with required furniture and support items prior to inhabitance
Assist with Breakroom and kitchenette supply and consumable item inventory, including reorder, as required
Participate in the collection, relocation, storage and recycle of all office supplies, furniture and consumable items
Support Facilities Team Members to maintain timely response and appropriate resolution to projects and issues
Participate in the coordination and implementation of emergency preparedness programs
Participate in internal security processes for maximum protection of Gymboree personnel, information and assets
Provide receptacles and insure proper sortation and disposal of trash, recycle, compost and electronic waste items
Participate in the resolution of Facility department issues
Ensure Team Members receive timely response and appropriate resolution to Facilities related’ issues
Participate in internal security processes for maximum protection of Gymboree personnel and assets
Assist in the coordination, management and control of corporate vendors assigned to Facilities-related projects
High school or equivalent education
Related job requirement work experience
Ability to operate a computer and understand basic software programs

142

Reception & Facilities Assistant Resume Examples & Samples

General coordination of services: catering, gym activities
Execution of Meeting & Events: organization, set-up and support
Attention to visitors and employees in the office, telephone calls, management of parking space, administrative tasks in general (Finances, HR)
Mail receiving and sending
Supervision of handyman
Supervise the general maintenance, logistics and image of the office, contracting any necessary works, services and supplies to the local suppliers, tracking and monitoring work progress, managing POs
Ensure the execution of the Security Policies in Madrid Office
Be aware of the Emergency Plan of the Building and implement it in case of emergency
Provide a safe working environment for all employees, in which their well-being is being optimized
Organizing Medical Examinations for Nike Employees
Be an active member of the EHS in Nike Iberia
Execution of local initiatives in a regular basis Promote and protect the environment: reduce-reuse-recycle, saving energy (water, light, air conditioner, elevators, etc).Use and buy recycle materials and non-hazardos products for healthy and environment
At least 1 year of experience in Coordinator positions, receptionist or Facilities responsible role
Attention to details and high level of organization skills
Knowledge of main rules on safety and security
Customer service attitude
Fluent in English and Spanish written and verbal is a must

143

Facilities Assistant Resume Examples & Samples

Previous experience of a similar role
A positive and proactive attitude and quick to respond to requests
Candidates should be presentable, have good customer service skills and a clear speaking voice
There is also some lifting involved and therefore candidates need to be fit and able to tackle manual handling tasks
Ideally General DIY skills
Proactive and able to demonstrate a flexible approach to working, as some out of hours and weekend work may be required
Able to communicate effectively at all levels of management, as well as with a wide range of external contacts
Effective team member with a flexible approach to work
Flexible approach to change
Confidence in dealing with queries
The ability to deal with people at different levels and adopt a professional attitude at all times
Ability to work to set targets under pressure and adapt to ever changing priorities
Must be tactful and conscientious
Ability to work on own initiative with an eye for detail

144

Facilities Assistant Resume Examples & Samples

Cleaning of the building interior ensuring that the facilities are maintained in superior conditions
Dust and polish furniture and woodwork
Wash desks, lunch room tables and other fixtures as necessary
Sweep and clean non carpeted areas regularly
Wash glass fixtures including windows and doors
Assist in moving and arranging furniture and equipment as needed
Assist in setting up and dismantling areas or rooms for special events or meetings
Coordinate and maintain the facilities in compliance with the appropriate Fire and Safety rules and regulations
Arrange and perform fire drills
Arrange and coordinate fire safety inspections and systems tests
Open building
Ensure outdoor appearance of the building in good appearance and safe in nature
Communicate with the Business Office Director any needs or concerns
Perform general “light” maintenance work as required. Manage outside building service providers for specified operations such as HVAC, refuse pick up, supplemental cleaning and ordering of supplies
Coordinate shipping and receiving
Occasionally may have to work in the evening or on Saturday
One year of prior cleaning and maintenance experience highly desirable
Ability to use common hand tools
React calmly and effectively in emergency situations

145

Athletics Facilities Assistant Resume Examples & Samples

General preparation, set-up, and breakdown for athletics and University events (i.e. setting up bleachers, tables, chairs, fences, audio, etc)
Coordinate facility rental through Event Services including meals and housing
General maintenance of facility (i.e. changing light bulbs, repair and replacement of fixtures)
Represent LMU within Athletics community and at professional organizations or associations, serve on committees as required
Minimum 1-2 years apprentice level experience in one or more facility maintenance positions; minimum 1-2 years administrative experience
Demonstrated knowledge in the areas of: General maintenance and repair work, as well as proper and safe use equipment and tools
Exemplary communication skills (both written and oral): Must be able to communicate and cooperate with supervisor, fellow workers, external customers such as fans, alumni, parents, students and campers as well as work independently
Demonstrated computer competency and preferably knowledgeable of email and MS Office systems
Typically a high school diploma or equivalent experience. Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of regulation/policy changes

146

RHS Facilities Assistant Manager Resume Examples & Samples

Supervises and schedules regular and student employees in daily housekeeping, maintenance, custodial and clerical operations
Interviews, recommends the employment of, trains, evaluates work performance and initiates salary changes and disciplinary action for the support staff
Assists the advisory staff in the development and coordination of student services activities and programs
Works with and/or advises student and conference groups in order to discuss concerns and solve problems
Assists in developing and coordinating major maintenance projects
Inspects maintenance operations in order to ensure safety compliance and to update and maintain the physical facilities
Requisitions supplies and materials and maintains records for custodial and maintenance operations
Implements organizational changes, policies and plans
Analyzes and prepares budget forecasts, fund ledgers and monthly income/expense reports in order to ensure compliance with departmental goals
Coordinates special bookings, programs and event set-ups and assists in handling special arrangements for conferences
Coordinates the testing of custodial products and equipment
This position requires, or will require prior to the completion of the probationary period: knowledge of basic personal computer terminology and operations, and the ability to use e-mail and the internet

147

Hospital Facilities Assistant Chief Engineer Resume Examples & Samples

Assists Chief Engineer in scheduling of all activities of the Stationary Engineers and inspect work performed and materials used. Evaluate daily all work orders and assess priorities and distribute them to responsible staff for action, monitor progress and adjust resources to accommodate emergency maintenance requests
Reviews incomplete work orders and informs requestor of schedule changes. Provide weekly reports to the Chief Engineer, Reports include status of projects and scheduled work delayed for parts, emergencies, or other reasons
Assists Chief Engineer in scheduling Engineers for regular workdays, holidays and vacation relief
Prepares labor and material purchase requisitions and distributes for approval by Chief Engineer
Schedules and assigns personnel for all preventative maintenance and repair of operations
Represents the department on committees related to safety and as directed by the Chief Engineer
Maintain self-improvement program and keep abreast of new equipment, standards, codes, and maintenance procedures
Perform on-the-job training of Stationary Engineers as directed by the Chief Engineer
High School Graduate; college degree preferred
Hospital experience required; prior management or supervisory experience preferred
Minimum 5 years facilities engineering experience. OSHPD & OSHPD 3 experience required. TJC & CMS experience required. Life Safety Code & Documentation requirements
Training: Journeyman Engineer

148

Facilities Assistant Resume Examples & Samples

Perform routine maintenance and work on minor building, painting and alteration projects
Perform electrical lighting maintenance, including tube, bulb and ballast replacement
Repair furniture and woodwork
Maintain and repair locks
Inspect and test fire protection and generator systems

149

Facilities Assistant Resume Examples & Samples

Responsible for moves and workspace organization (internal communication, coordination, equipment purchase and installation)
Ensures Health and Safety standards (makes sure the environment is pleasant, and professional by focusing on employees well-being and environmental-friendly processes.)
In charge of welcoming new comers on behalf of the Facilities team (this includes badge and access management, Ralph Lauren practical guide update…)
Ensures preparation and follow-up of infrastructure for staff joining or leaving the company
In charge of work space decoration and wellbeing of employees
Facilities process owner for employees “how to” queries
Responsible for monitoring external suppliers
In charge of keeping contracts with suppliers under control (filed and up to date)
Supports the Facilities Management with the events organization
Ensures Backup of Reception team when required
Supports and controls internal Archiving processes
In charge of internal parking management, bus and external parking expenses for employees

150

Facilities Assistant Resume Examples & Samples

Good standard of education
A professional with a High School Diploma
1-2 years of clerical/administrative experience
An effective multi-tasker
Team player
Excellent MS office skills
Ability to communicate clearly and concisely
Flexible with work hours – willing to work on mid-shift (13:00 to 22:00)
Proven ability to be flexible in a fast moving and challenging office environment
Attention to detail and the ability to work with minimal supervision
Proven ability to work to tight deadlines, to prioritise workload and utilize time efficiently to maximize the number of tasks completed

151

Facilities Assistant, Facilities Services Resume Examples & Samples

Demonstrated ability to read instructions, safety information, policies and procedures, and write
Demonstrated skill in customer service orientation
Demonstrated interpersonal, listening, and oral communication skills
High School diploma and at least one (1) year related experience or an equivalent combination of education and experience
Letter of Interest – addressing your qualifications and experience related the stated required skills for the position

152

Facilities Assistant Resume Examples & Samples

General maintenance and repair duties. - Will partake in internal moves that include lifting or moving of equipment or furniture, cleanup of work areas, place service repair calls on equipment as needed. Replaces light bulbs, assembles new furniture and equipment, hangs/moves bulletin boards, printers, etc. Assists employees with internal moves; arranges and relocates furniture and partitions to ensure appropriate use of space
Pull weekly reports from an online database into excel and then translating the data into UPS and FedEx labels
Prepare weekly shipments to ship out in a timely manner
Interact with service companies for routine and non–routine maintenance or equipment service
(Required)High School Diploma or GED or equivalent experience
1-2 years general administrative skills and experience in Microsoft Office
Must be able to understand and follow specific instructions, processes and procedures while maintaining a high level of service and quality
Ability to multi-task and prioritize multiple duties with accuracy shifting from one to another with frequent interruptions and competing deadlines
General maintenance and repair duties such as, lifting or moving of equipment or furniture, cleanup of work areas, and light grounds maintenance.. Places service repair calls on equipment as needed. Replaces light bulbs, assembles new furniture and equipment, hangs/moves bulletin boards, printers, etc. Assists employees with internal moves; arranges and relocates furniture and partitions to ensure appropriate use of space
Receiving and distributing samples. Package and create shipments
2-4 years of experience in maintenance
Good written communication and verbal communication skills
Strong prioritization skills
Decision making skills
Ability to exercise sound judgment
Ability to ensure a high level of service and quality is maintained
Flexible and adaptable, able to change and alter according to changes in projects or business environment
Ability to work independently and prioritize duties with minimal supervision, in order to meet deadlines
Basic computer skills including familiarity with Word, Excel, and Internet usage

153

Facilities Assistant Resume Examples & Samples

To be fully aware of the operation of the system
To ensure regular checks are made for all sites
Where required by the facilities manager, act as liaison with the alarm company, police and senior managers in respect of criminal damage or disciplinary actions
To work closely with the contracted security company as required
To ensure all routes on site are kept clear for emergency purposes
To manage the fire alarm system on site and attend all alarm activations
To act as first line liaison should the fire service attend during an activation
To manage the intruder alarm system on site and attend all alarm activations
To carry out basic facilities tasks while on duty as determined by the facilities manager
To carry out first aid duties as required
Ideally SIA licensed, however training could be given to the right candidate
First aid trained with three minimum years experience
Be computer literate and hold a Full driving licence
Able to demonstrate the company values and represent the facilities team to a high level
Be able to work on their own, using their own initiative and prepared to make appropriate decisions as required
Be able to work within a team, develop team spirit and co-operation
Continually strive to develop and enhance the role of the security officer
Have a pro-active, can-do approach to problem solving
Conduct themselves in a professional and positive manner when dealing with both internal and external personnel
Exercise Confidentiality

154

Facilities Assistant Vii-west Lafayette Resume Examples & Samples

Two years of facilities experience
Ability to learn multiple web based software programs to access key system, order signage, and generate work orders
Ability to move up to 50 pounds, complete errands, move light items between buildings, and maintain faculty/staff lounge area

155

Facilities Assistant Resume Examples & Samples

Reception duties including switchboard and meet and greet visitors
Set up for meetings and training events
Carry out daily print room checks
Anticipate and respond to all maintenance queries and repairs
Manage security systems and badges
Update Facilities APAC intranet when needs
Air tickets booking
Assist with document storage in line with corporate procedures
Mail sorting scanning and distribution. Franking and dispatching outgoing mail
Assist with the ordering and distribution of stationery
Provide support with health and safety issues
Assist in the space planning and move management for the office
Liaise with suppliers, contractors and facilities management
Carry out set Facilities project work as required
Undertakes service inspections and daily checks and reports failures
Assist in the day to day running of the site
Ensure that Facilities policies and procedures are followed
A professional with an university diploma

156

Facilities Assistant Resume Examples & Samples

Be responsible and ensure that the in house services to internal customers, e.g. post, meeting room management, stationery etc. are provided to a high and efficient standard at all times ensuring that any issues are dealt with promptly and effectively
Carry out the mailroom duties for incoming and outgoing post on a daily basis
Ensuring that an audit trail of incoming and outgoing deliveries is kept to prevent any liability to the Facilities department
Manage incoming deliveries throughout the day and making sure that these are not left in the Loading bay for any extended period
Work with the Facilities Coordinator to ensure that mail room processes and procedures are adhered to and maintained
Operate and maintain the mail room equipment including ink and fund levels. Reporting any issues to the supplier, Facilities Coordinator or Facilities Supervisor
Arranging courier booking for stakeholders and providing updates on the delivery status
Conducting daily payment runs and collections
Assist the Facilities Coordinator managing the helpdesk either dealing with requests or escalating requests to the Facilities Supervisor or Head of Facilities as appropriate
Carry out daily office inspections with any defects reported to the Facilities Supervisor whilst maintaining an audit log
Ensure that the meeting rooms are checked regularly to ensure that they are presentable, clean and tidy at all times and that each meeting room has the correct furniture and equipment. Remove any dirty crockery, rubbish or paperwork left behind by previous occupants and working alongside the cleaning operative to deliver this service
Check service areas on a daily basis and ensure that adequate supplies are maintained and kept in stock and recycling and shredding bins are not overflowing
Work with the Marketing Department to ensure that the store area is kept tidy, hazard free and that any old literature is disposed of accordingly
Help to maintain good general housekeeping, particularly ensuring that means of escape and main walkways are kept clear and assistance is provided to internal customers in order to keep their areas clear and tidy
Build relationships with stakeholders and identifying improvement areas on an ongoing basis. Maintain a professional, proactive and customer focussed approach at all times within this role
Provide support where necessary for any planned out of hours working
Liaise with the Crown Place Facilities team to obtain security passes for staff and contractors also ensuring that leavers are removed from the system
Enhance the profile of the department by ensuring full visibility to clients along with demonstrating forward thinking and proactivity at all times
Covering as required during the absence of the Facilities Coordinator

157

Facilities Assistant Resume Examples & Samples

Reception health and safety management: complying to the office baseline
Visitor management, including the maintenance of visitor and staff attendance records and the issue of Visitor badges
Reception housekeeping management
Preparation and management of Access Control system including the preparation and issue of access control cards to staff
Emergency evacuation support
Switchboard management
Incoming and outgoing mail and courier services
Procurement of Office stationery and supplies
Internal mail box management
Guest car parking management
FM Support to wider FORE team
Support Technical team with first floor meeting space bookings

158

Facilities Assistant Manager Resume Examples & Samples

Assists Assistant Chief Engineer with daily or shift specifications by prioritizing projects and assign work tasks to crew members
Manage employees in proper work methods and standards; monitor crew work quality; insure adherence to time schedules and safe work practices
Motivate employees by creating and maintaining a positive work environment including suggestions and recommendations as to the hiring, terminating, advancement, promotion or any other change of status of other employees
Ensure that the right product is developed and delivered to meet Company's quality standard, and contract requirements
Lead and facilitate the communication and interaction amongst the functional representatives, internal and external
Track project against its schedule, budget and against phase review objectives, reporting status to management and customer on a regular basis, and executive staff on an as needed basis
Develop and implement recovery plans for off-schedule and unanticipated eventualities
Recommend new processes where needed to improve quality or on-time delivery
Participation in Project Meetings as required
Assists other departments with special functions/special events
Performs additional job duties as determined by management
Basic knowledge of carpentry, plumbing, air conditioning, electrical, mechanical and hazardous chemicals
Read, write, and understand English
Excellent organization and multi-tasking skills and very detail oriented
Knowledgeable of planning, reading, writing, using math, and discriminating colors
Possess strong organizational ability in developing effective methods that ensures product quality with all projects
Ability to make decisions

159

Receptionist & Facilities Assistant Resume Examples & Samples

Greet visitors and notify appropriate party of their arrival. Upon departure, provide appropriate parking validation and monitor the inventory and replenishment
Answer telephone, screen and direct calls to the appropriate person and/or department
Responsible for activating and deactivating employees building and parking cards along with the list of
Handle complaints and requests in a professional and calm manner and make appropriate recommendations
Responsible for all supply orders which include office supplies, coffee/beverage service, purchasing fresh produce/beverages from local super market, weekly catered Friday Lunches etc
Manage the kitchen, copy room and reception area to ensure rooms are tidy and stocked with supplies
Manage conference room bookings and follow-up with appropriate parties reminding them of appointments
Team player who performs tasks such as light incidental cleaning (i.e. as after meetings), serving food and beverages, etc. as needed
Maintain relations with building management and vendors/suppliers
Sort and deliver mail daily. Handle outgoing mail and overnight deliveries. Manages Pitney Bowes postage machine and postage as well as postage petty cash
Accepts and signs for all packages and notifies appropriate person of delivery
Arrange courier service as necessary
Provide support to the SVP and HR Department

160

Receptionist & Facilities Assistant Resume Examples & Samples

Act as the “Face of Infoblox” effectively managing all aspects of managing a busy lobby
Monitor badge access inventory for vendor/contractors and maintain a keen sense of security for the front lobby
Act as key contributor to the Emergency Response Team (ERT) as part of the Facilities Department
Interface with safety team and Facilities team to help identify and resolve safety and comfort issues in a timely manner
Support the Facilities Team and employee base with various administrative tasks and initiatives
FedEX/UPS, sorting mail, receiving packages and time sensitive documents
Manage office services including snacks, office supplies, catering, lunch orders, events, vendor management
Assist HR team with onboarding, interview scheduling, new hire setup as needed
Event coordination including trainings, all hands meetings, onsite and offsite group events, catering
Manage onsite vendors such as plant maintenance, janitorial oversight, parking, among others

161

Facilities Assistant Resume Examples & Samples

Be able to work in a fast paced environment, using your own initiative
Experience working in a mail room environment or warehouse function
Be able to carry out physical lifting and carrying
The ability to provide the best customer experience
Teamwork & a good team player with the ability to build and maintain effective relationships
Ability to communicate effectively in a variety of written and verbal formats with a wide range of people
Basic IT skills, spreadsheets, emails

162

Facilities Assistant Resume Examples & Samples

Follow all facility policies, including health & safety, building securing, data security and harassment free work environment
Manage small projects under general supervision
Perform Facility Maintenance tasks, including but not limited to changing light bulbs, install and uninstall furniture, office moves and furniture moves
Coordinate office space moves/adds/changes
Coordinate with building landlord as needed and submit work order required for the buildings
Point person of coordinating schedules with vendors, security and company's internal resources
Ability to cross train to other departments/duties, as back up to labor needs, including but not limited to mail and print operations
Visual check of physical building to identify safety hazards/maintenance issues and report to management in a timely manner
Perform various assigned tasks as required
Ability to work with sub-contractors to oversee construction projects within the building
Ability to adapt to the changing, fast growth environment in meeting customer expectations
Ability to use power tool
Ability to use hand tools
Ability to stand, sit and/or walk for long periods of time with or without accommodation
·Lifting up to a maximum of 50 lbs. or the maximum allowed by current State law with or without accommodation
Demonstrated knowledge and 3+ years’ experience in facility maintenance is required

163

Facilities Assistant Resume Examples & Samples

Oversees, performs and records all preventative maintenance and equipment inspections to ensure proper performance and quality standards are met
Manages the implementation and enforcement of safety policies and procedures to ensure compliance
Coordinates with outside vendors to ensure quality work is performed at competitive rates
Oversees the planning of equipment and building maintenance
Gathers and reviews data concerning facility or equipment specifications, organization or governmental regulations, and construction feasibility
Plans, budgets and schedules facilities modifications including estimates, bids, contacts and labor/material requirements
Inspects the construction and installation to ensure compliance with established specification, space allocation, layout, and timetables
Maintains facility security systems
Serves as facilities presence on the Health and Safety committee
Submits requisitions for expenditures
Investigates health and safety issues and work with Human Resources and Site Director of Operations to resolve such issues as air quality, pest control, and ergonomic requests
Coordinates with government inspectors
Responsible for PEZA documentation and compliance
Other duties as assigned-Lead performs at similar levels without supervisory duties and at lower level
Candidate must possess at least a Bachelor’s/College Degree. Engineering (Mechanical) or equivalent
At least 2 years working experience in related field
Must be willing to work rotating shift including nights, weekends and holidays as required
Punctual, Dependable and Trustworthy
Schedule flexibility

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