Coordinator, Facilities Resume Samples

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C O'Reilly

Crawford

O'Reilly

92160 Stephen Centers

Dallas

+1 (555) 949 9535

92160 Stephen Centers

Dallas

Phone

p +1 (555) 949 9535

Experience Experience

Los Angeles, CA

Coordinator, Facilities

Los Angeles, CA

Kuhlman-Leuschke

Los Angeles, CA

Coordinator, Facilities

Working knowledge of a work-order based system a plus
Manage Security Management System
Open tickets to create weekly Inspection Reports, track ticket status, make notations, re-assign and close tickets. Generate daily ticket reports
Assists in all administrative tasks including paperwork, and remarketing
Work with Security Management System vendors to implement system changes and issue resolution
Provide back-up to fellow FC’s and work order system queue monitor when absent from office
Enthusiastic interest in staying abreast of workplace technologies, trends, and business expectations

Chicago, IL

Project Coordinator, Facilities

Chicago, IL

Johns-Schulist

Chicago, IL

Project Coordinator, Facilities

Ensure that the Universal Studios Hollywood vision, mission & values and Guest Service Philosophy & Standards are understood and supported across the organization
Perform other duties as assigned
Execute financial processes (purchase orders, invoice/payment processing, payment status & tracking, etc.)
Manage the process to set up new vendors in accordance with Company standards and guidelines
Generate, track and maintain working files (e.g. project list, Work-In-Progress report)
Follow up by calling the venues to advise them when to expect service from either the internal or external service
Maintain the finance log of estimated costs and accruals to be paid to 3rd party vendors

present

Phoenix, AZ

Senior Coordinator, Facilities

Phoenix, AZ

Goyette Group

present

Phoenix, AZ

Senior Coordinator, Facilities

present

Assist with maintenance of management calendars and schedules
Assist in emergency evacuation planning
Work with vendors to procure items for donation
Monitor departmental telephones/take messages for management
Coordinate other departmental activities as assigned by management
Travel arrangements for management
Assists in policy and procedures creation and maintenance

Education Education

Bachelor’s Degree in Project Management

University of Tennessee

Bachelor’s Degree in Project Management

Skills Skills

Excellent time management skills, with the ability to prioritize and multi-task, and work under shifting deadlines in a fast-paced environment
Ability to project professionalsim over the phone and in person
Ability to project professionalism over the phone and in person
Ability to pay attention to details and be organized
Interpersonal skills and ability to interact and work with staff at all levels
Excellent written and verbal communication skills
Knowledge of accounting and budgeting processes
Ability to obtain bids or requests for proposals and negotiate contracts
Ability to work independently and in a team environment
Knowledge of multi-function printers

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15 Coordinator, Facilities resume templates

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Local Coordinator, Facilities Administration Resume Examples & Samples

Archibus - Enter labor hours and costs for materials and services for the purpose of job cost tracking. Generate reports for journal entries & TAAS reconciliation/entry. Create work requests as needed
Enter data into TAAS to process payroll for union employees
Process required paperwork for union new hires for the Backlot trades
Reconciles labor input and upload information between Archibus and TAAS, including researching errors and making corrections as needed
Collect billable time and materials for Backlot trades and prepare journal entries for weekly service billings, reclassification of labor and correcting entries for multiple departments
Monitor power usage for stages, analyze and compile data, prepare billing to stage clients
Research billing issues and respond to inquiries from internal and external customers
Communicate and interact as needed with Facilities and Backlot personnel regarding any accounting matters
Reconcile Backlot trade purchases from Expendables
Assist department manager with projects, research and analysis. Attend Facilities and Backlot meetings when requested
Initiate payment requests to AP Shared Services. Review requests for purchases and payments to ensure compliance with departmental and company policies
Work with Studio Finance on the monthly fiscal close. Ensure timely submittal of journals. Work with Facilities and Backlot management to ensure month-to-date and year-to-date spend is in line with budget. If necessary, itemize items that need to be accrued for the month and provide variance explanations
Create and process vendor maintenance requests (VMRs) for updates to vendor information such as name changes, banking information, contact change etc. Create and process purchase requisitions, blanket purchase orders and AP payment requests for goods and services
Assist with rent payments for SPE leased properties. Review current leases and submit payment requests for current fiscal year; ensure payments are established in compliance with lease terms
Assist with preparing and processing of payments for semi-annual property tax reimbursements to landlords
Respond to payment inquiries from vendors as necessary
Provide back-up staffing for Facilities Call Center as needed
Perform other administrative duties as assigned, including answering phones, ordering supplies, processing incoming and outgoing mail/packages and tracking employee vacations for the department. Special projects as assigned
Associates degree or equivalent required
Basic accounting concepts
General office procedures
Facilities and Construction trades and union contracts is helpful but not required
MS Office - Word, Excel and PowerPoint
Computer savvy with the ability to learn in-house programs (TAAS, Ariba and SAP helpful but not required) Experience using Archibus preferred but not required
Strong analytical skills and sound judgment
Self-starter, proactive and detail-oriented
Excellent organizational and time-management skills
Typing speed of 45 wpm
10 key preferred
Must be flexible with changing job requirements and be able to prioritize
Ability to meet deadlines and work overtime when required

Coordinator, Facilities Resume Examples & Samples

Conduct daily rounds and inspections to ensure assigned floors remain in pristine condition. All areas including office, restrooms, labs, pantries, etc. are to be looked at for appearance, cleanliness, safety and functionality. Work closely with internal engineering, maintenance technicians and contract janitorial staff to ensure Canon’s high quality standards are maintained at all times
Create and enter deficiency tickets in Company work order system. Follow up on tickets and see them through to a satisfactory and quality-based resolution. Escalate to GA management as required
Open tickets to create weekly Inspection Reports, track ticket status, make notations, re-assign and close tickets. Generate daily ticket reports
Look for trends and work with appropriate resources to provide resolution. Research and recommend ways to improve efficiencies and cut expenses. Report ‘red flag’ issues as appropriate
Participate in early-in and weekly detailed inspections, quarterly space audits, routine preventative maintenance tasks and window leak checks, reporting any discrepancies found
Provide back-up to fellow FC’s and work order system queue monitor when absent from office
Day-to-day troubleshooting and addressing problems, customer complaints, comments and inquiries as they arise
High school diploma. 2-4 years facilities-related experience required
Working knowledge of a work-order based system a plus
Strong communication skills, both oral and written

Coordinator, Facilities, CRE Resume Examples & Samples

Provide Customer Service to teammate service requests
Responsible for ordering the printer toners and restocking in the printer cabinets
Responsible for managing paper inventory and distributing paper to all printer cabinets
Help with vendor communication and site access needs
Assist the CRE Team with desk needs for New Hire set-ups and internal transfers
Coordination of furniture needs and installs with the CRE Team
Assist with minor auxiliary furniture moves and other office needs
Assist with processing necessary documentation for vendor service contracts
Driver’s license with a safe driving record and proof of insurance is required
Active and mobility is a must
Ability to lift 40 pounds required
2+ years experience in Facilities, Construction Administration and/or Property Management Administration

Coordinator, Facilities Resume Examples & Samples

Receives and completes service requests from internal and external customers through the computerized maintenance management system
Participates in the inspection of buildings
Schedules maintenance and monitors operation of building equipment
Participates in minor repair work and custodial responsibilities for facility, including painting interior walls and trim and maintaining plumbing and electrical systems
Makes assorted repairs to furniture, bathroom hardware, partitions, doors, soap dispensers etc
Hangs notice boards, pictures, and displays
May clean internal and external areas of the building
Assists in moving associates’ office and set up of new office space through coordination with IT and outside vendors (as necessary) on minor issues/projects related to construction and office moves
Participates in creating procedures for use in event of accidents, fires, or other emergencies
Troubleshoots multi-function printer (MFP) equipment, coordinates and schedules equipment repairs with vendor. Orders and tracks MFP Supplies
Must be able to use a smart phone and maintain emails
Organizes Facilities Department Storage Room and maintains an inventory of all supplies
Operate cargo van in a safe manner, obeying all traffic laws
Assists with mail processing, shipping and receiving as needed
Completes all other duties as required
2 years related experience
Ability to perform basic tasks in various building trades
Must be able to effectively communicate and address problems as they arise
Ability to pay attention to details and be organized
Willingness to take initiative and to follow through on projects
Spelling, grammar, proofreading and editing skills
Excellent time management skills, with the ability to prioritize and multi-task, and work under shifting deadlines in a fast-paced environment
Knowledge of multi-function printers
Basic computer skills (Microsoft Word, Excel, Outlook and Internet Explorer)

Senior Coordinator, Facilities Resume Examples & Samples

Processes service requests in facilities ticketing system (SysAid)
Creates facilities service tickets as needed
Changes toner in printers, copiers, and fax machines
Schedules and directs trouble calls for copiers, printers, scanners, and fax machines
Coordinates internal moves and assists in construction/remodeling projects
Schedules and coordinates on-site maintenance and repairs
Obtains, codes and submits facility related invoices to department AP (Matrix) processor
Assist in emergency evacuation planning
Tracks facility related expenses and updates actuals monthly
Assists in policy and procedures creation and maintenance
On call for after-hours light and air requests
Special projects
Excellent verbal and written communication skills and the ability to interact professionally with a diverse group of employees and managers
Ability to adapt to a rapidly changing business environment
Ability to prioritize work and manage time in a deadline-driven environment
Strong problem-solving capabilities and attention to detail
Ability to work independently, as well as within a team setting
5+ years of facilities experience in a professional business environment required
Proficiency in Word, Excel, Outlook (Microsoft Office Suite)
Experience with a help desk ticketing system preferred

Coordinator, Facilities Resume Examples & Samples

All duties are as applicable
Follow up on spending queries for both capital and expense
Responsible for gathering data for expense and capital reports for management
Coordinates and manages the receipt and distribution of all permits and certificates for all locations within the NY region
Maintains ‘hard files’ for facility related documentation especially compliance and regulatory documents
Responsible for performing daily office tasks such as filing, recording, maintaining records, copying, postings, travel arrangements, and other similar duties, using a computer terminal
Handles work order requests related to office equipment (copiers etc.) and service issues (janitorial, landscapers etc.) and other general facility related issues
Maintain facility ticketing database and update as necessary
Liaison for facility ticketing engine
Maintain facility floor plans and seating assignments as applicable
Must have 1-2 years of construction or building maintenance experience
Writing, phone and organization skills
Demonstrated strong experience and proficiency with all Microsoft Office applications- Word, Excel, Access, PPT, Outlook,
Demonstration of leadership capabilities and project a positive personal and company image to all contacts and co-workers
Ability to work in a team oriented, fast paced, high demand environment
Display some level of decision-making capability based on standards
Ability/flexibility to travel within market (Northeast NY and VA) as needed, (no more than 10% per month) preferred

Logistics Coordinator / Facilities Scheduler Resume Examples & Samples

Collaborate closely with the Engineering team to place, track and coordinate purchase orders, ordering parts and supplies when approved
Obtain competitive pricing/quotes from multiple vendors to receive proper pricing prior to purchase order approvals
Partner with Finance, Sourcing, and other departments to follow best procurement practices and asset management
Generate and maintain tracking reports for capital and P&L expenditures by budgeted line items
Provide budgetary information and reports to Network Operations Senior leadership team
Perform various shipping and receiving functions to verify accuracy of shipments
Perform all administrative duties as required and assigned
Field phone calls and email correspondence from technical representatives
Collaborate with the Broadcast Operations management team to schedule personnel in the Broadcast Operations Center
Schedule Studios, Control Rooms, and Post Production facilities and personnel to meet production and programming needs
Build project, work orders, and list requirements in ScheduAll software
Manage change requests and communicate with partner departments, staff, and PEPs to adapt effectively and efficiently
Generate capacity analysis reports, track cost codes and rates for PEPs, and ensure timesheets are processed properly
Facilitate and schedule closed captions workflows with vendor and BOC. Track and reconcile invoices
Two years of network level broadcast experience
Excellent computer skills a must: Excel, Word, PowerPoint, etc
Ability to work in fast paced, high pressure environment
Willing to work flexible hours including holidays, nights, and weekends
ScheduAll scheduling software experience preferred, Accounting experience and or skills a plus
BOC / Master Control experience a plus

Coordinator, Facilities Resume Examples & Samples

Ensure contractors comply with our Environment, Health and Safety (EHS) policies and adhere to our Journey to Zero safety program
Plan and coordinate the execution of all people and furniture moves at our Fort Hills site, ranging from 10 – 100 people per move
Coordinate post-move ergonomic assessments with the EHS department
Gather quotes specific to scope of work and evaluate for accuracy on cost and resources/material
Facilitate/participate in safety audits/inspections and Incident Learning and Prevention (ILP) Investigations, focusing on root cause and lessons learned and methods to prevent reoccurrence
Ensure that standards and procedures conform to relevant legislation, codes and guidelines for risk management and environmental protection
Perform timely quality assurance/quality control (QA/QC) checks
Plan, schedule and coordinate the activities of multiple contractors performing work on behalf of NPA
Administer vendor contracts, ensuring adherence to established price, quality and delivery schedules
Ensure equipment and material inventories are available, updated and being used efficiently
Three to five years' experience associated with facilities planning, office moves and small construction within a commercial or oil and gas setting
University degree or technical diploma in Facilities Planning or an equivalent of five years of training and experience
BOMA or IFMA Accreditation, or eligible for membership is an asset
Alberta Part 10 Accreditation is preferred
Valid class 5 driver's license
Previous experience in writing detailed scopes of work for contractor execution
Proficient in AutoCAD and Microsoft programs, as well as SAP or enterprise software
Knowledge of Alberta Building Code, Fire Code and EHS
Ability to read and interpret engineered drawings
Strong negotiating skills, time management skills and the ability to respond to a number of simultaneous urgent and diverse needs
Competitive base salary and compensation programs

Project Coordinator, Facilities Management Resume Examples & Samples

Provide administrative support to the Global Real Estate & Facilities team with scheduling meetings, request for proposals from vendors, budgeting process, project binders, project files, etc
Support the Finance process by creating purchase orders, maintaining a list and updating annual blanket purchase orders, requesting build out codes and processing invoices for payment
Create and maintain internal reports such as capacity reports, Global Contact List, etc
Reviewing and maintaining the Facility Management e-mail inbox by forwarding incoming requests to the appropriate project manager, deleting outdated or redundant e-mail, and filing important e-mails and attachments on the network
Assist the project managers with small facility items such as purchasing small appliances, minor office repairs, and other one-off requests from the local cities
Takes meeting minutes and action items during meetings and performs basic follow-up as needed
Assist with other facility requests as necessary

Coordinator, Facilities Resume Examples & Samples

Engage with campus customers to fully understand and document their needs and business requirements, and determine which UIT products meet those needs within their budget
Communicate customer technical requirements to UIT groups, and identify the UIT resources needed to support projects
Present recommendations, including cost proposals, to department administration
Enthusiastic interest in staying abreast of workplace technologies, trends, and business expectations
Maintain an energetic and proactive attitude
Represent UIT in new-construction customer planning cycles
Coordinate installation of UIT products and services
Mitigate compatibility complications when combining state-of-the-art technology with existing infrastructure and services
Aid department IT staff with the selection and implementation of physical layer data connections for both inter- and intra-building connections
Assist in defining appropriate service level agreement expectations
Escalate issues when needed
Balance customers’ needs with University and UIT standards, architectures, and goals

Coordinator, Facilities Resume Examples & Samples

Coordinates preventive maintenance for vehicles
Coordinates and monitors performance of fleet-related services
Assists in all administrative tasks including paperwork, and remarketing
Up to 15% travel may be required
Must be able to lift 50lbs repeatedly

Coordinator, Facilities Resume Examples & Samples

Monitor Remedy, e-mails and telephone requests for all badge requests
Prepare access control cards and ID badges for new employees and outside contractors in the Security Management System
Process terminations, transfers and all other changes on badge access records
Manage Security Management System
Monitor all contractor badges and invoice out for non-returned badges
Troubleshoot system problems
Work with Security Management System vendors to implement system changes and issue resolution
Support security function needs

Coordinator, Facilities Resume Examples & Samples

Good understanding of facility management and operations
Good communication and interpersonal skills good problem solving and analytical skills
Experience in Microsoft Word, Excel spreadsheets and with a lease management (or other relational) database
Some understanding of the unique needs of assigned facilities (i.e. Mission essential or people-centric)
Some experience with project management

Coordinator, Facilities Resume Examples & Samples

Promptly respond to verbal and written maintenance and repair requests for all assigned facilities to maintain their appearance, function, and reliability. Responses must incorporate positive customer service and efficient, professional administrative techniques. Coordinate this work with management and assign work to appropriate vendors and contractors based on their ability to get the work done at a reasonable cost. Negotiate and/or bid work to obtain competitive pricing and the best quality
Maintain cumulative records of all work completed, and monitor all scheduled maintenance actions and progress using Site Seer software. Keep current on follow-up dates for all outstanding requests for proposals, and work orders
Review and code invoices and record costs of all maintenance work to stay within budgets and develop new budgets
Coordinate and follow-up on all HVAC, electrical, plumbing, lighting, flooring, ceiling, roofing, elevator, fire systems, signs, pest control, energy management, landscaping, and painting to insure the vendor is achieving our standards and expectations. Negotiate, review and submit for management approval all contracts. Obtain new vendors when needed
Maintain Certificates of Insurance and Indemnification Agreements on all vendors
Coordinate work as necessary with Real Estate Property Management when landlord is responsible for maintenance
Using Site Seer Word and/or Excel, develop and maintain listings of potential and actual vendors/contractors for each maintenance subject and market area to insure ready resources that will respond to immediate needs
Make adjustments to energy management systems as required and assist in monitoring them
Coordinate the selection of vendors for new stores, and cancellation of vendors for closing stores
Maintain, use and develop existing and new databases on Site Seer to provide maintenance history and reference material regarding each physical building, equipment and the vendors or contractors that are used
Provide up-to-date reference guidelines to the Store Opening and Store Operations Manuals, Facilities Maintenance sections
Perform other duties as assigned by the Manager, Store Facilities including coverage of other departmental areas
Knowledge of PC skills including DOS, Microsoft Windows NT, Word & Excel, SiteSeer,
NOVAR energy management system
Ability to obtain bids or requests for proposals and negotiate contracts
Knowledge of accounting and budgeting processes

Coordinator Facilities Resume Examples & Samples

Engage our customers to gather quantitative feedback around quality to service
Collaborate and effectively communicate with our vendors to consider performance improvements to enhance the customer experience in a cost-effective, proactive manner
Track contract performance and conduct audits/ inspections aligned with KPI's and deliverables
Proactively identify opportunities for development and implement solutions to improve service standards, quality, efficiency, safety and cost effectiveness
Manage out of scope obligations for Vendors
Ensure maintenance tasks are scheduled effectively and prioritised
Manage the budget for the offsite Facilities Management Portfolio
Provide relief ARO (Aerodrome Reporting Officer) as required

Coordinator, Facilities Resume Examples & Samples

Assists in moving associates' office and set up of new office space through coordination with IT and outside vendors (as necessary) on minor issues/projects related to construction and office moves
Operates cargo van in a safe manner, obeying all traffic laws
Requires valid state driver's license and a clean driving record
Ability to project professionalsim over the phone and in person
Basic mechanical and allied trade skills and the ability to perform general handyman repairs i.e. able to work with self-motivation and use assorted hand and power tools. Emphasis on plumbing, simple HVAC, lighting and ballast rep
An email centric environment must be able to effectively communicate and address problems as they arise
May require additional hours and/or "on-call" responsibilities

Coordinator, Facilities Resume Examples & Samples

Assists leadership in development and evaluation of plans for projects to be carried out by vendors. Coordinates and monitors performance of vendors performing building related services
Assists in coordination of issuance of keys to buildings and furniture. Changes locks as necessary
Provides services associated with facility preparedness for special events
Maintains inventory of furniture, fixtures, and equipment
Identifies recurring problems with work processes, policies, or procedures; contributes ideas on ways to resolve problems to better service the customer and/or improve productivity
Perform equipment repairs when needed
Back up other Coordinator job dutites

Coordinator, Facilities Resume Examples & Samples

Minimum High School degree or GED equivalent, Bachelor’s Degree preferred
Minimum of 1 year of mailroom or facilities services experience
Minimum 2 years in a corporate environment preferred Excellent interpersonal, time management, and problem-solving skills
Strong organizational skills, with focus on attention to detail
Committed and focused team player
Quick and agile learner
Proficient in Microsoft Word and Excel for tracking purposes

Operations Coordinator, Facilities Resume Examples & Samples

Assists in identifying new and improved ways to manage current operational processes for the department. Monitors administrative procedures to improve efficiency of the unit’s work flow
Monitors the status of current projects to ensure staff’s compliance with established deadlines and project guidelines
Assists in the team’s project deliverables by conducting appropriate follow-ups on behalf of team members and recommending solutions and contingency plans when project plans are stalled or behind schedules
Conducts data analysis for internal evaluation purposes. Participates in collection, monitoring, and analysis of and records various performance metrics into the database. Reviews and summarizes miscellaneous ad hoc reports and documents; prepares background documents
Assists team in the preparation of and processing pertinent forms, reports, and correspondence; prepares responses to requests for information received by the Warehousing Manager
Coordinates and prepares team’s payrolls as necessary
Prepares and schedules daily, ‘special’ truck driver routes. Coordinates usage of CPS Warehousing and Distribution services with municipal agencies and private companies
Maintains records of distributions at customer requests
Monitors compliance with established safety policies and procedures, both OSHA and internal
Assists in developing and launching strategy for warehouse operations
Performs other duties as they might be assigned
High School Diploma. Bachelor’s degree preferred; equivalent job experience accepted, or a combination of training and experience related to this position
Five (5) or more years of distribution, warehousing or logistics experience working in transportation or related field
Extensive knowledge of warehouse inspection methods, techniques, and processes. Ability to explain guidelines to others effectively
Basic knowledge of Oracle and PeopleSoft ERP systems is preferred
Strong computer skills in Microsoft Word and Excel
Strong verbal and written communication skills to develop and maintain work relationships with internal and external entities
Ability to accurately record data and maintain database integrity
An appreciation for a sense of urgency in accomplishing goals and objectives
Impeccable organization and time management skills
Must own a vehicle and hold a current valid driver's license with good driving record

Senior Coordinator, Facilities Resume Examples & Samples

Travel arrangements for management
Assist with maintenance of management calendars and schedules
Monitor departmental telephones/take messages for management
Maintain and Update dept contact lists/org charts
Ship important documents via overnight courier
Schedule meetings as required
Coordinate departmental activities as needed
Track all employee time off
Work with vendors to procure items for donation
Assist as needed – staff from other Celgene locations
Assist CS staff as needed with software issues, i.e., excel, charts, etc
Assist CS staff with general administrative responsibilities as requested such as mail room, printing, binding, or other support as required
Coordinate other departmental activities as assigned by management
AA / AS degree or acceptable combination of education and practical experience
Minimum 5 years of Facilities project coordinating / planning experience, preferably in a biotech environment
Highly proficient computer skills in Microsoft Office Suite – Word, Excel, PowerPoint and Outlook with extensive background in database systems. Innate ability to learn new software, such as corporate intranet, enterprise business, online catering, security, and maintenance management systems
Working knowledge of enterprise business systems such as Oracle or SAP
Knowledge of accounting principles. Experience with departmental budget management
Strong written and verbal communication skills. Highly proficient at writing well-formulated emails and notifications. Ability to effectively communicate with employees, contractors and vendors. Experience with technical writing and document development / generation
Excellent interpersonal skills with experience dealing with a diverse workforce
Strong multi-tasking ability in conjunction with proven organizational skills. Ability to organize assigned tasks in a high paced environment and concurrently monitor tasks / assignments with others that may impact timely completion. Ability to effectively manage multiple tasks and activities simultaneously
Experience in coordinating outside contractors in support of facility operations, maintenance and ancillary systems
Familiarity with FDA / cGXP environments and associated compliance regulations

Refrigeration Coordinator, Facilities Servies Resume Examples & Samples

Evaluating the service contractors for meeting the defined expectations of the service agreement
Coordinating the execution of the case refurbish program, which is part of the remodel process that upgrades refrigerated cases and replaces worn or bad parts to bring refrigerated cases to a like new condition instead of replacing with new cases
Coordinating and executing refrigeration program projects
Two (2) years refrigeration and energy experience in supermarket industry
Knowledge of Microsoft Word (Excel, Project, Access)
Knowledge of CPC Ultra-Site
Willingness to work a variable work schedule including nights, holidays and some weekends
Associates Degree or a degree from an accredited technical school

Coordinator, Facilities Resume Examples & Samples

Engage with campus customers to fully understand and document their Unified Communication needs and business requirements; and determine which UIT products meet those needs within the customer’s budget
Interview customers and evaluate telecommunication systems to determine departmental needs. Inform customers of available telecommunication services that would be beneficial to the department and identify transition issues
Communicate customer technical requirements to UIT groups and identify the UIT resources needed to support projects
Work with campus departments and UIT staff to identify and mitigate compatibility complications when combining state-of-the-art technology with existing infrastructure and services
Assist in defining service level expectations

Coordinator, Facilities & Event Management Resume Examples & Samples

Ability to do event set-ups
Knowledge of NCAA playing rules and game management policies
Ability to lift and move athletics equipment, 50 pounds or higher
Knowledge of each sport offered at Western Kentucky University
Must demonstrate attention to detail and accuracy
Excellent organization, interpersonal, and communication skills

Coordinator Facilities Management Resume Examples & Samples

Be first and foremost focused on creating a culture of care by being a visible safety leader, engaging, developing and coaching your team
Identify and develop strategies to continuously improve customer service
Optimise housing utilisation and ensure minimum vacancy periods between tenancies to maximise the return value
Proactively identify and implement opportunities to improve service standards, productivity, efficiency and cost effectiveness
Manage budgets associated with the offsite Facilities Management Portfolio
Monitor team and contractor performance
Ensure housing standards, policies and procedures are reviewed regularly and maintained
Undertake projects associated with asset management, housing refurbishment and new residential developments
Request customer feedback, and investigate customer complaints or concerns to ensure optimal service delivery

Project Coordinator, Facilities Resume Examples & Samples

Execute financial processes (purchase orders, invoice/payment processing, payment status & tracking, etc.)
Manage the process to set up new vendors in accordance with Company standards and guidelines
Generate, track and maintain working files (e.g. project list, Work-In-Progress report)
Create working tools in Excel using V-Lookup, VBAs and pivot tables
Follow up by calling the venues to advise them when to expect service from either the internal or external service
Contact appropriate restaurant or retail client to follow-up on service visits
Maintain the finance log of estimated costs and accruals to be paid to 3rd party vendors
Approve 3rd party service reports and give them to Facilities manager to review them, after reviewing they will be returned to you for filing
Document control of all paperwork for outside services
Contact appropriate Food or Retail manager of any safety concerns in the park, hot water, gas leaks, etc
Update maintenance tracking log on a daily basis
Drive-on and Walk-on to approved vendors
Maintain Cap-Ex and Op-Ex spreadsheets
Identify root cause to dispatch appropriate 3rd party vendor or in-house technician
Coordinate and/or assist with communication of information to appropriate recipient(s) and/or distribution list
Prepare reports and presentations as requested for review by management
Order materials, supplies and equipment as directed. Assist with distribution and tracking of equipment (keys, radios, phones, etc.), where necessary and appropriate
Work closely and efficiently with other departments on coordination and completion of initiatives, tasks and/or projects
Provide additional support for departmental events and projects
Understand and actively participate in Environmental, Health and Safety responsibilities by following established USH policy, procedures, training, and employee involvement activities

Coordinator, Facilities & Office Services Resume Examples & Samples

Minimum 3 years working experience in Facilities / Office Services (operations, maintenance, security, housekeeping, etc.)
Advanced knowledge of MS Word, and Excel is required; and basic / working knowledge of MS PowerPoint an asset
Knowledge and prior experience working with access control and CCTV systems an asset
Possess in-depth knowledge of work routines and procedures related to Facilities and Office Services
Strong customer service skills and proven ability to work in a fast paced, high touch environment
Professional personal presentation and conduct
Ability to handle multiple tasks and prioritize to ensure service excellence
Strong problem solving skills and ability to work under pressure
Must be customer focused with a desire to exceed customer expectations
Effective communications skills (verbal and written) and strong interpersonal skills are essential
Exceptional attention to detail with demonstrated excellent judgment; professionalism and integrity. A can-do attitude
Reliable, punctual and dependable individual who can perform well with general supervision
Proven ability to work independently as well as to perform effectively in a team environment
Solid, demonstrated relationship building skills, and ability to exhibit diplomacy and tact
Must be a team player who is highly responsive, reliable, adaptable, self motivated and time flexible
Must be willing and able to respond to facility-related emergency calls 24x7x365
Must be punctual and have flexibility to work additional hours from time-to-time in excess of the Standard hours. This may include mornings, afternoons, evenings and weekends as required

Coordinator Facilities Management Resume Examples & Samples

Ability to build and maintain relationships with business unit members to achieve project objectives
Ability to operate Microsoft suite(Word,PowerPoint, Excel)
Ability to work independent of direct supervision
Strong oral and written communication skills with the ability to communicate effectively with all levels of Company management, and outside professionals
Ability to understand and manage project according to budget
Knowledge and understanding of vendor contracts to monitor compliance and vendor performance
Knowledge of space planning and space layout

Coordinator, Facilities Resume Examples & Samples

High school education required. Bachelor’s Degree from a four year college or university in a related field preferred
Experience and knowledge of Word, Excel and Adobe Professional
Minimum 1-2 years’ guest service experience in a theme park or related environment
Able to work outdoors in varying weather conditions and walking/traveling to multiple venues throughout the day
Ability to effectively communicate and work with all levels of employee in the organization. Team player
Problem solver with strong ability to troubleshoot. Proactive and innovative thinker
Theme Park operations knowledge

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