Coordinator, Facilities Job Description
Coordinator, facilities
provides support services for facilities, property manager communications, work order triaging, security, safety, office services, general procurement, and vendor management.
Coordinator, Facilities Duties & Responsibilities
To write an effective coordinator, facilities job description, begin by listing detailed duties, responsibilities and expectations. We have included coordinator, facilities job description templates that you can modify and use.
Sample responsibilities for this position include:
Ensure repair and maintenance requests are being handled according to expectations and with necessary urgency
Supervise Facilities staff ensuring optimization of resources, vendors, and budgets in relation to grouping work, proposals and invoices within staff’s approval limits
Respond to urgent maintenance calls
Review furniture needs and reconstruct furniture
Maintain conference rooms
Service employees with their day to day office needs
Keep the office supply and kitchen areas stocked
Log and track all incoming priority packages
Process certified/return receipt packages and deliver to post office
Screen all mail
Coordinator, Facilities Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Coordinator, Facilities
List any licenses or certifications required by the position: CPR, OSHA, CFM, IFMA, BOMA, FMA, USDOT, RCRA, ITIL, TAPA
Education for Coordinator, Facilities
Typically a job would require a certain level of education.
Employers hiring for the coordinator, facilities job most commonly would prefer for their future employee to have a relevant degree such as High School and Associate Degree in General Education, Management, Associates, Business, Education, Business/Administration, Engineering, Technical, Project Management, Communication
Skills for Coordinator, Facilities
Desired skills for coordinator, facilities include:
Excel
Outlook
Practices
Critical facilities and vendor management for specialized services is advantageous
Local occupational health and safety requirements
MS Word
SAP
PowerPoint
Procedures
Work routines and procedures related to Facilities and Office Services
Desired experience for coordinator, facilities includes:
Able and willing to lift up to 30kg
Flexible to adapt work hours according to emergencies
A minimum of 3-5 years of facilities management experience
Bachelor’s degree in construction, mechanical, electrical, facilities management or similar preferred
Knowledgeable in state/federal/local fire/building codes, county health regulations and other regulations (OSHA, ADA)
Ability to work effectively with employees, vendors, contractors, at all levels
Coordinator, Facilities Examples
1
Coordinator, Facilities Job Description
Job Description Example
Our innovative and growing company is hiring for a coordinator, facilities. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for coordinator, facilities
- Take ownership for special projects and area of the facilities delivery such as office moves and changes
- Support and deliver health and safety, induction training where required
- Produce specification and tender document for the facilities services in the UK sites
- Coordinate onsite subcontractors - cleaning, maintenance of building & plant and security & access control
- Provide costing’s for project work & additional out of scope services
- Project manage moves management requirements for small office moves
- Develop project management tools, highlighting critical paths and a contingency planning
- Retain site layout drawings and updated as required
- Escalate any issues that remain unresolved within 24 hours to the Facilities Manager
- Provide keys as requested to assist staff members to unlock pedestals and filing cabinets
Qualifications for coordinator, facilities
- Ability to build and maintain constructive and effective relationships, the ability to diffuse high-tension situations comfortably
- Strong technical skills in electrical maintenance, plumbing, air conditioning
- Identify risks within the company's business operations and develop and implement programs to mitigate
- Review and implement training programs for employees in areas such as environmental compliance, facilities inspections, hazardous material handling, emergency response, industrial hygiene, occupational health and safety, etc
- BA/BS , or equivalent relevant work experience
- Intermediate skill level with Google Email, Calendar and Drive is strongly preferred
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Coordinator, Facilities Job Description
Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of coordinator, facilities. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for coordinator, facilities
- Consolidates accounting expenses
- Assign, manage, close and track open work order requests
- Maintains overall responsibility for security functions including programming and monitoring of security card access system for employees and tenants
- Oversee programming and maintenance of systems for Quality Control Program (TQM), project management (including cost base/ROI analysis & proposals), research development
- Maintains professional appearance of building lobby, reception area, customer briefing center and foodservice area
- Processes invoices, time sheets, by verifying accuracy of documentation and balances, compiling data and preparing appropriate forms and reports
- Prepare cubical for new hires and/or existing employees for moves, adds, and changes
- Responsible for delivering new or existing furniture to work stations where appropriate
- Coordinate, lighting, mats, bleachers, and oversee any temporary labor for special events
- Prioritize and carry out tasks and requests submitted to the Facilities Help Desk
Qualifications for coordinator, facilities
- Proactive team player eager to take ownership of projects and processes
- Proficiency with GMail, Google Docs, GCal, Microsoft Office and ability to use a Mac
- Able to take very detailed direction at all phases of assignments
- Able to make decisions without consulting manager regarding minor decisions in performance of daily facility and maintenance tasks within a fast-paced environment
- Able to interact with contractors and vendors
- Must be able to effectively coordinate with departments and vendors for on-site events
3
Coordinator, Facilities Job Description
Job Description Example
Our company is looking to fill the role of coordinator, facilities. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for coordinator, facilities
- This position is responsible for all building maintenance issues, all equipment service, client service support for staff and partners, mail and FedEx deliveries, all moves, and space planning
- The Facilities Coordinator is also responsible for providing strategic direction and leadership to several support service areas, while also supporting all on and off site events
- Implementing the Studio's strategic plan for all space including, but not limited to, coordination of temporary office space, moves and temporary housing as required
- Direct and maintain a well-designed, energy efficient and environmentally friendly Studio, with satisfying working environments that supports the Studios mission
- Direct all workplace safety initiatives security
- Provide an array of workplace services and programs to support the environment of the Studio as a whole
- Work closely with internal communication team to provide facility updates to Turner Studios employees, making them aware of all projects that may affect their working environment
- Support Turner Studios from an administrative perspective, which entails working across all departments in various capacities in order to facilitate the process of stocking office supplies, ordering and maintaining craft services supplies for craft suites and applicable business areas
- This position will also need to build out a process that maintains proper inventory levels in order to assess future ordering needs
- Minor facility maintenance to include touch-up painting
Qualifications for coordinator, facilities
- Previous Facilities Management experience in a similar role
- Ability to accept change and work flexibly
- Pragmatism and a sense of humour
- IT experience and MS Office basics
- Climbing a ladder
- Must be willing to carry company pager/phone and be "on-call" for emergencies
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Coordinator, Facilities Job Description
Job Description Example
Our company is growing rapidly and is looking for a coordinator, facilities. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for coordinator, facilities
- Tracking of furniture requests that will be billed back
- Responsible for FACTS system updates
- Update vendor contact spreadsheet
- Executive purchases when needed
- Inventory and order janitorial supplies as needed
- Track housekeeping attendance spreadsheets
- Track shredding spreadsheets
- Back up the conference center administrator
- Print location signage for each new associate
- Coordinate Carmel small moves
Qualifications for coordinator, facilities
- Familiar with construction management, and contract administration
- Understands and possess a working knowledge of building operations
- Basic financial experience, purchase orders, goods receipts , a plus
- Experience working in a related field is preferred, but not required
- Strong administrative and organizational skills needed
- Advanced knowledge and experience with financial systems
5
Coordinator, Facilities Job Description
Job Description Example
Our innovative and growing company is looking to fill the role of coordinator, facilities. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for coordinator, facilities
- Assists Facilities Manager and staff as needed with the ability to handle other projects as assigned by the Facilities Manager
- Provide facility options to Events Team
- Straighten up conference rooms, clean off whiteboards and glass weekly, answer and help with any requests on your designated floors, refilling water coolers
- Help with misc
- Drive 3rd party vendor performance to deliver best in class services to the Australian customers
- Ensure effective performance management processes and ensure SLAs/KPIs are adhered to
- Support periodic RFPs for Facilities Services and the on-going development of service specifications, contract amendments and commercial negotiations in conjunction with Global Supply Management
- Nominated as Facilities representative in the resident country in terms of GBT governance and risk on all operational aspects of service delivery
- Work closely with the Global Workplace Safety team to ensure compliance to legislation, codes, directives and regulatory issues
- Ensure 3rd party service partners deliver their obligations in terms of health and safety compliance, maintaining risk registers, permits and statutory requirements for onsite works
Qualifications for coordinator, facilities
- Demonstrated customer service skills and strong follow-through
- Candidates must be eligible to obtain and maintain a Secret Clearance
- Strong team player, strategic thinker, demonstrated focus on client satisfaction and awareness to individual team member requirements
- Fluent in English and other language experience is beneficial
- Ability to prioritize projects and events deadlines
- Minimum of two years of events experience in a tech environment