Facilities Administrator Job Description
Facilities administrator
provides end user support for SharePoint Online and other Office 365 applications such as OneDrive, Microsoft Teams, etc.
Facilities Administrator Duties & Responsibilities
To write an effective facilities administrator job description, begin by listing detailed duties, responsibilities and expectations. We have included facilities administrator job description templates that you can modify and use.
Sample responsibilities for this position include:
Assistance with Excel spreadsheets and PowerPoint presentations
Dispatching facilities technicians to incoming maintenance orders
Reviewing maintenance work orders for accuracy and completion
On call during working hours to di2spatch to equipment/ facility issues
Working with operations to manager uniforms
Working with operations to manager lockers
Back up" requistioner / PO generator in absence of buyer
Scheduling EH&S activities (ie, shoe truck and hearing testing)
Performing EH&S and facilities walk through
Serve as back up to the Facilities Coordinator
Facilities Administrator Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Facilities Administrator
List any licenses or certifications required by the position: IFMA, BOMA, EPA, ITIL, OSHA, CSU, ANZ, PMP
Education for Facilities Administrator
Typically a job would require a certain level of education.
Employers hiring for the facilities administrator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Education, Management, Business, Engineering, Associates, Business/Administration, Technical, Communication, Computer Science, Construction Management
Skills for Facilities Administrator
Desired skills for facilities administrator include:
Microsoft Office
Excel
Microsoft Office suite
Microsoft Word
Word
Basic office equipment
Building services
E-mail applications
Microsoft Office: Word
PowerPoint
Desired experience for facilities administrator includes:
Based at Thames Court, but will need to work from Riverbank House as required
Environment can be stressful and demanding
Workload will vary on a daily basis EXPERIENCE Required
Previous Helpdesk experience Preferred
IOSH COMPETENCIES Behavioural
Maintain a flexible approach to your working Technical
Facilities Administrator Examples
1
Facilities Administrator Job Description
Job Description Example
Our innovative and growing company is looking for a facilities administrator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for facilities administrator
- Function as “Clerk of the Works” during the capital planning, construction, and physical plant activities
- Maintain the Request for Information (RFI) database
- Assist with all aspects of consultant coordination (architects, engineers, designers)
- Monitor renovation and construction schedules, highlight and record issues
- Monitor the distribution of plans, specifications and contract documents
- Measure contractor performance for quality control and adherence to specifications
- Prepare and provide Facilities Department reports, presentations and correspondence as required
- Receipt/Forwarding of quotes and invoices to management
- Develop, project manage and implement updates and new/enhanced features on Facilities Systems
- Administrator of system users, user security and/or end user access to the IBM TRIRIGA IWMS application/modules, DAS (Distributed Antenna System), Fusion Business Continuity System, Everbridge Mass Communications System and Autodesk Vault with Buzzsaw
Qualifications for facilities administrator
- This position has no direct reports WORKING CONDITIONS
- Relevant facilities and technical M&E knowledge
- Bachelor's/College Degree in any field preferred
- Ability to coordinate with other teams and external vendors/clients
- Ability to manage multiple projects and meet timelines and objectives
- Work and make good decisions under minimal supervision
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Facilities Administrator Job Description
Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of facilities administrator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for facilities administrator
- Research, design and implement new and/or improved systems hardware, software and services
- Document and maintain Facilities systems procedures
- Create training materials for Facilities Systems
- Develop and maintain systems backup and redundancy procedures
- Work on projects to develop strategy for Facilities systems
- Performs job duties independently
- Works with all levels throughout the organization, external vendors, suppliers and contractors
- Exercises judgment in interpreting, modifying and adapting procedures, practices, and methods in accordance with existing policies and standards for application to specific problems or tasks
- Travel management - Taking care of travel needs like Air, train, bus &
- Manages budget for services, furniture/equipment, Approves invoices and pays with sourcing
Qualifications for facilities administrator
- Build and maintain a positive working relationship with all on site service providers and external suppliers
- Experience of Office Moves
- Experienced with working with vendors, suppliers, and customers
- Two or more years in an administrative support role in a professional office environment
- Two or more years experience in event planning or administrative support
- 6-9 years of experience in managing Facilities Systems, specific experience with planning, installation, configuration and optimizing Facilities Systems Infrastructure
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Facilities Administrator Job Description
Job Description Example
Our company is looking to fill the role of facilities administrator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for facilities administrator
- Oversees work of building’s property maintenance staff to ensure building HVAC systems are running at proper comfort levels
- Supports other facilities and IT personnel if needed, such as backup duties in production, printing, front desk coverage, equipment moves and lease returns, workstation adjustments and office/cubicle moves
- Support the Facilities Manager with the development of Statement of Work requirements for facility repairs, maintenance and special projects
- Handle all incoming/outgoing parcels/shipments
- Perform monthly fire extinguisher inspections, monthly AED inspections and quarterly ladder inspections
- Performs facility duties such as changing light bulbs, minor repairs
- Coordinates maintenance and repairing work for any appliance or site sector that may require it
- Arranging and processing purchase orders, invoices, credit notes and resolving any invoicing queries
- Establishing, implementing and documenting all Facilities processes and procedures
- Work closely with the Facilities Manager to support all facility activities o Receive Facility requests and submit them to Netfacilities
Qualifications for facilities administrator
- Ability to understand systems documentation and procedures
- Ability to understand to demonstrate hands-on experience configuring, administering, maintaining, managing and troubleshooting system applications
- Ability to install and configure application software and perform system
- Ability to develop high performance teams, develop relationships with co-workers and employees in other departments at all levels with vendors and service providers
- Provide guidance and acts in a consultative/training role to entry/Intermediate individuals
- Managing projects to achieve go-live dates
4
Facilities Administrator Job Description
Job Description Example
Our company is growing rapidly and is looking to fill the role of facilities administrator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for facilities administrator
- Confirm actual seat allocations and update floor plans in Centerstone
- Facilitate, track and maintain the Maricopa County Trip Reduction Program for the Tempe office
- Update Facility Budget tracker
- Cross train with receptionist to cover when needed
- Assist in all Tempe event set ups
- Provide support for wider Tempe team o Schedule and maintain restricted room reservations
- Order Office Supplies for the Facilities team
- Manages and coordinates game day event operations to ensure facilities are ready and game day support staff coverage needs are met
- Serves as liaison with all pertinent game/event operations for athletic events with SSC, University Projects Office, Safety and Risk Management, and other appropriate business units within the university community
- Serves as point person on department-wide event calendar for coordinating shared facility use requests for all coaches and staff members (shared responsibility with the Athletics Directors assistant)
Qualifications for facilities administrator
- Areas of specialization to include System Administration, Programming, Software Design, Computer Science, Engineering or Information Systems
- Graduate/ MBA/Diploma or equivalent
- Should have work experience with IT Product Company
- Possesses basic knowledge in all compliance
- Able to communicate well with all levels of people
- Employee is regularly required to travel from floor to floor and may be required to travel outside between buildings in varying outdoor weather conditions
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Facilities Administrator Job Description
Job Description Example
Our growing company is hiring for a facilities administrator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for facilities administrator
- Assists with hiring and training all game day support
- Tracks year-round facility maintenance planning and projects to ensure continuous organization and cleanliness of all athletic facilities
- Serves as a liaison to University student organizations and community groups for Lion Athletics
- Maintains a comprehensive facilities procedures manual
- Collaborate with Regional Supervisor to coordinate client requirements and service delivery
- The CMMS Administrator is responsible for overall integrity of the CMMS system, overseeing proper system use and configuration to meet objectives
- Enters new assets, tasks, locations, into the program's database, and maintains the database to accurately represent the make-up and occupants of the institution's facilities
- Provides software trainings to end users
- Works with the vendor, the IT department, other members of the Facilities Management group, and customers to coordinate and implement upgrades and advanced program features of the CMMS
- Responsible for production of monthly, quarterly, annual and ad-hoc reporting
Qualifications for facilities administrator
- This role will work closely with all members of the Facilities team
- Property/Facilities experience preferred
- 5+ years of facility administration experience
- Knowledgeable with building infrastructure systems, electrical, plumbing, appliance operation/functionality
- Knowledge in MS Office suite of software
- Excellent communication skills and able to communicate effectively to all levels of management