Facilities Assistant Job Description
Facilities assistant
provides design of mechanical systems including HVAC, building automation, industrial ventilation, process piping, plumbing systems and central utilities for 3M facilities and processes.
Facilities Assistant Duties & Responsibilities
To write an effective facilities assistant job description, begin by listing detailed duties, responsibilities and expectations. We have included facilities assistant job description templates that you can modify and use.
Sample responsibilities for this position include:
Ensure that the company is compliant with Health and Safety Policy and legislation including completion of risk assessments as required
Being the first point of contact for scheduling and supervising callouts with contractors, including regular emergency repairs and maintenance (eg, plumbing, water coolers, lighting etc)
Preventative maintenance and repair of plumbing, patching and painting offices, hanging pictures, shelves, keeping roof drains clean
Setting up desks/files
Cleaning and organizing new hires/office moves
Backing up reception and mailroom
Setting up conference rooms
Front desk coverage, as needed
Assisting with cleaning, sweeping, cleaning the café, will be working in the warehouse (on 1st floor)
Record retrieval
Facilities Assistant Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Facilities Assistant
List any licenses or certifications required by the position: QAS, LEED, HSG179, PWTAG, PMP, CPR
Education for Facilities Assistant
Typically a job would require a certain level of education.
Employers hiring for the facilities assistant job most commonly would prefer for their future employee to have a relevant degree such as High School and Associate Degree in General Education, Management, Business, Education, Associates, Engineering, Technical, Communication, Hospitality, Construction
Skills for Facilities Assistant
Desired skills for facilities assistant include:
Facilities Management processes preferable
Plumbing
Facilities engineering
HVAC
Carpentry
Excel
Health and Safety
Microsoft Office
Electronics
Manual dexterity
Desired experience for facilities assistant includes:
Pantry/Kitchen – Keeps areas clean and tidy
Manages relationships with on-site contractors, vendors and maintenance services
Coordinates with the Director of Facilities on new hire space requirements
Assess office processes and implements improvements to streamline in order to achieve cost reduction and/or performance improvement
Orders basic office supplies and maintains local mailroom
Handles emergencies on an on-call basis as needed and acts as liaison with building management
Facilities Assistant Examples
1
Facilities Assistant Job Description
Job Description Example
Our company is looking to fill the role of facilities assistant. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for facilities assistant
- Monitor all customer requests logged through the Facilities Helpdesk and ensure that appropriate action is taken within agreed timescales to ensure a high level of customer satisfaction
- Manage complaints received by Facilities to ensure that the Company's credibility with the customer is managed and where possible enhanced
- Assist in the management of facilities for all tenants in the building as outlined by your manager
- Carry out other projects and/or duties that may be assigned from time to time
- Bussing dishes and glasses from the mix stages during the 1pm to 2pm lunch break while clients are at lunch
- When needed, may help set up and wrap special events in the common areas
- May be required to run various errands both on and off the ranch
- Acting as the primary contact for the receiving and shipping of all boxes and packages that come through our doors
- Support facilities projects on a regular basis
- Owning all things maintenance in the office, including the maintenance Jira board
Qualifications for facilities assistant
- Delivers Results – takes accountability, ensuring productive, efficient execution against priorities
- A degree desired Accounting and/or Finance preferred
- Minimum 1 year experience in a fast paced, corporate environment
- Ability to work flexible schedule and in excess of a 40-hour week, when necessary
- Prefer someone with a strong sense of their surroundings and good use of discretion
- Managing supplies and stock levels throughout fruit, coffee, stationery and beers
2
Facilities Assistant Job Description
Job Description Example
Our company is hiring for a facilities assistant. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for facilities assistant
- Cleaning of pantry counters, sinks, dish drain, toaster oven, microwave, refrigerator
- Assist with setting up Café area and other meeting spaces for presentations
- Provide first line telephonic assistance to the public and portray a professional image of MGI
- Welcome and direct callers appropriately acting as first line of customer service if required
- Deal with telephonic queries from members of the public which may include sponsors, current students, prospective students and parents
- Notify company personnel of visitor/s arrival and ensure recordal of their details within the visitors register
- Direct callers to the correct person or department and keeping records of calls and messages
- Most of the time is spent sitting at a desk or workstation
- Assistance with typing and data capturing
- Take ownership of the housekeeping within the reception area
Qualifications for facilities assistant
- Flexibility over working hours is essential for this role
- A willingness to change with the company requirements, and a desire to continually improve the services and facilities on offer
- Knowledge of English, grammar, and math, including decimals and fractions
- Knowledge in use of charts, tables, drawings, schematics, specifications, and reports where interpretation is required
- Flexibility in attitude and approach
- A confident, warm and welcoming personality
3
Facilities Assistant Job Description
Job Description Example
Our company is growing rapidly and is hiring for a facilities assistant. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for facilities assistant
- Ensures readiness of conference rooms, whiteboards, writable walls, extra chairs, surge protectors, lights, room comfort, cleanliness
- May support facilities needs in other locations
- Reprographic/Postal Services - to provide an efficient service ensuring that stand-alone photocopiers within the offices and have the proper resources to function
- Meeting Rooms - checking Meeting Rooms daily to ensure that all meeting rooms are clear of paper, crockery etc and in order for the next meeting
- Facilities Support – assisting the Facilities Manager in ad-hoc support to assist in the smooth running of Albany facilities in the absence of the Facilities Manager
- Kitchens - day-to-day general upkeep of kitchen areas, eg dishwashers (loading/unloading), maintain cereal cupboards on both floors, ensuring equal stock of crockery and cutlery for both floors
- Hotels/Travel/Flights/Hire Cars - booking of travel arrangements for all employees based at Albany Place
- SHE Support - to work as part of a team with regard to SHE practices/support for Albany Place
- Support the painter and decorator with refurbishment work to property including papering, plastering, painting as and when required
- Support Gardeners for grounds maintenance and general upkeep including upkeep of fields, bushes, trees as and when required
Qualifications for facilities assistant
- Knowledge of H&S risk awareness and hazard reporting
- Some after hours availability may be required for this position
- Must be able to lift 50lbs, possess general labor safety knowledge and knowledge of the correct use of hand tools
- Prior moving, warehouse, construction or security experience preferred
- Ideal candidate will be honest, trustworthy, responsible, reliable, efficient and effective, polite and patient, and able to work independently part of a team
- Strong interpersonal skills and the ability to effectively communicate with a wide range of individuals across the organization
4
Facilities Assistant Job Description
Job Description Example
Our growing company is looking for a facilities assistant. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for facilities assistant
- Adhere to all aspects of health and safety, hygiene and welfare, guest safety, fire regulations and emergency procedures
- Performs regular maintenance tasks including minor plumbing, painting, and other typical duties
- Process weekly Postal expenses and produces required periodic reports
- Provide appropriates assistance during all SSC office/workstation reconfigurations
- Process/maintain Café weekly invoices, Catering Requests and maintain accuracy of Café Accounts
- Tracks/File Certificates of Insurance for Facilities vendors
- Assists with the coordination of evacuation and safety procedures
- Support company events
- Assist in gathering content for monthly newsletter
- Track staff time and attendance for the department
Qualifications for facilities assistant
- Skilled in the general use of hand tools, power tools, and multi-meters
- Have excellent communication and interpersonal skills, demonstrate integrity and remain calm under pressure at all times
- Ability to work collaboratively and follow instructions
- Detail oriented, self-motivated, and a keen sense of mission
- Comfortable climbing ladders and scaffolding and operating aerial lifts
- Good physical health with the ability to move swiftly in and out of trucks, lift, push, pull, and support heavy objects, crates, and sundry items
5
Facilities Assistant Job Description
Job Description Example
Our company is hiring for a facilities assistant. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for facilities assistant
- Assist in office moves and relocations and aid in basic project planning of such office moves and relocations
- Escalate problems with audio visual equipment to the IT department, as discovered in the course of performing set-up functions in the Client Facilities Area
- Assist in the maintenance and repair of those areas and items managed by the Facilities Management team
- Managing the ‘Logs of Jobs’ in an organised and efficient manner, ensuring that it is updated at all times with the correct information
- Completing thorough weekly reports, containing all relevant information about completed and pending jobs
- Carrying out daily check list surveys of the buildings, including kitchens and toilets
- Answering telephone and e-mail queries from customers in a concise and professional manner
- Dealing with customer requests quickly and efficiently
- Reporting issues to the relevant contractors, and receiving time limitations where possible
- Ensuring that DSE Risk Assessments are booked for those that need them, and are carried out
Qualifications for facilities assistant
- Understanding of the physical nature of facilities work and its non-traditional work schedule
- Frequently bend, kneel, climb stairs or ladders (34-66% of the workday)
- Work on loading docks in a variety of temperatures and environmental conditions
- Frequently stand/walk, seated, perform desk-based computer tasks
- Two years prior experience in Corporate Facilities
- Ability to work with minimal supervision in a fast-paced, team-oriented environment