Facilities Associate Job Description

Facilities Associate Job Description

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Facilities associate provides mentoring and HVAC technical assistance to the Operations and Maintenance staff (including HVAC Maintenance Mechanics, General Building Attendants and Electricians).

Facilities Associate Duties & Responsibilities

To write an effective facilities associate job description, begin by listing detailed duties, responsibilities and expectations. We have included facilities associate job description templates that you can modify and use.

Sample responsibilities for this position include:

Performing the role of demand office to appoint Managing Agents to oversee the operations of outsourced service providers for lifts, cleaners, air-con, electricity, plumbing and repair services
Health & Safety – ‘911’ and AED First Responder programs
Budgeting, forecasting, reporting analytics for facilities management
Managing facilities spend approvals process
Improving financial processes
Review department actual expenses versus budget and communicate accordingly
Complete detailed analyses as needed including catering and savings tracking and assistant ratios
Allocate invoices and expenses for all Corporate Services department in firm accounting system
Complete special projects to support various Corporate Services strategic and operational initiatives
Create reporting, process improvements and ad hoc analyses as needed

Facilities Associate Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Facilities Associate

List any licenses or certifications required by the position: IFMA, PMP, CPSM, C.P.M, EHS, CPR, EPA, BCA, FMA, AED

Education for Facilities Associate

Typically a job would require a certain level of education.

Employers hiring for the facilities associate job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Management, Construction, Supervision, Athletic, Communication, Administration, Sustainability, Legal, Teaching, Recreation

Skills for Facilities Associate

Desired skills for facilities associate include:

Chillers
Generators
HVAC/R
MS Office
Repair
Boilers
FFUs
Fire protection system
General building maintenance operations
Hand tools

Desired experience for facilities associate includes:

Oversee special projects and ad hoc requests from Head of Global Operations and Office Manager as needed
Maintain backup administrative support to Office Manager and Global Head of Corporate Services
Maintain updated floor plans
Measure and report operating performance (benchmark, plan, prior year)
Morning Showroom and Executive Space walkthrough with Facilities team (checking for lights, temperature, repairs needed, paint needed, cleanliness, trash, furniture in places and chairs pushes in)
Managing the company sample sales

Facilities Associate Examples

1

Facilities Associate Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of facilities associate. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for facilities associate
  • Plan and execute office, asset and employee moves including internal communication and coordination
  • Record and track physical plant maintenance, and handle issues with various vendors
  • Assist in preparing purchase orders, letters of authorizations
  • Maintain internal status reports, project lists, dashboards, project metrics
  • Vacuuming Carpet
  • Maintain inventory in all restrooms, daily
  • Maintain a neat and organized stockroom for janitorial supplies
  • With the Vice President for Administration and CFO, develops strategy and policies for the stewardship of campus land and facilities
  • Develops and staffs an integrated, strategically aligned, diverse, and service-oriented facilities organization
  • Directs facilities project-development efforts, including consultation with relevant departments, committees, and individual faculty concerning planning, design, construction, and renovation of campus physical assets
Qualifications for facilities associate
  • Frequent interaction with external customers
  • The AVP will facilitate development of construction management processes that ensure that projects are completed on time, on budget, and in accordance with the City of Pasadena building codes and zoning ordinances, and industry best practice
  • In cooperation with Institute departments and academic divisions, manage regulatory, environmental, community, and governmental issues to ensure compliance with all applicable laws and regulations affecting the physical assets of the Institute and to demonstrate exemplary environmental stewardship
  • Cultivates, personally exemplifies, and maintains high functioning customer service processes to support all constituencies across the Campus
  • In close collaboration with the External Relations Officer, the AVP plays a leadership role in the continued implementation of the Campus Master Plan with the City of Pasadena
  • Along with the VP for Administration and CFO, the AVP leads the Institute’s capital budget/plan preparation process
2

Facilities Associate Job Description

Job Description Example
Our company is searching for experienced candidates for the position of facilities associate. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for facilities associate
  • Identifying, developing and implementing ABW opportunities
  • Assisting in the development of the capital plan
  • Develop/maintain positive relationships with all internal/external customers and facilities staff
  • Be aware of approaches to responding to requests
  • Support the daily operations of the office Safety function
  • Support the identification of opportunities for program and standards improvements, and work with the team to develop and implement solutions and outcomes
  • May deploy safety and security standards
  • Act as technical assistant to management for facility activities and projects
  • Coordination of facility process improvement activities and projects working with Community Leaders and Service Providers
  • Monitor and status (update) Global Manufacturing System (GMS) / lean activities
Qualifications for facilities associate
  • Workplace Operations
  • Should be an IHM/graduate, IFMA certification will be an added advantage
  • Monitor and status (update) Scorecard management
  • Support Facilities site Risk Management and emergency preparedness activities
  • Tack and close out issues raised in various meetings
  • Conduct surveys and analyze associated data
3

Facilities Associate Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of facilities associate. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for facilities associate
  • Maintain department list related to mailroom distributions (changes, moves, holds )
  • Interview, evaluate, negotiate and procure contractors for repairs and national contracted preventive maintenance services
  • Foster teamwork, collaboration, and open communication within the group to ensure needs of manufacturing and regulatory are being delivered (scheduling and
  • Lead team to build strong customer focus and business partnership with manufacturing teams
  • Develop and implement personnel cross training and rotational work opportunities to ensure homogeneous operation of personnel, and continuous improvement of capabilities and qualification
  • Demonstrate leadership and compliance with company policies, job plans, calibration procedures (CPs), maintenance procedures (MPs), and standard operating procedures (SOPs)
  • Identify and implement facilities improvement projects to increase efficiency, quality, and safety of work performance
  • Infrastructure & Building Maintenance - Complete maintenance, internal & external infrastructure modifications
  • Vendor, Purchases & Inventory Management - Coordinate with vendor for services, Process to follow for fresh purchases with regards to any asset, machine, stationery, eatables and other items of daily needs, as and when required
  • Liaise with Local & Govt
Qualifications for facilities associate
  • Bachelor's degree in engineering, architecture, facilities management, or other related field, or equivalent combination of education and work related experience
  • Must be self-directed and able to handle prioritization successfully making good decisions in minimal time
  • Demonstrate courtesy, compassion, patience and respect
  • Demonstrated ability to maintain poise in highly stressful situations and de-escalate conflicts (office moves can be stressful for employees)
  • Ability to influence others opinions and decisions without express authority
  • Comfortable navigating local, state, and federal regulations pertaining the operation and maintenance of healthcare environments
4

Facilities Associate Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of facilities associate. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for facilities associate
  • Maintain a safe work environment by observing & enforcing OSHA, Food Safety, & HAZMAT requirements
  • Ensure quick response to downtime situations affecting house keeping and hospitality expectations
  • Recommend and implement improvements to equipment maintenance content in the Maximo computerized maintenance management system including equipment data, job plans, spare parts, safety data, planning information, and PM schedules
  • Work closely with multiple disciplines, including Manufacturing, Quality Assurance, Engineering, Utility Operations, Maintenance, Process Development and Validation to ensure safe, compliant, effective and reliable operations
  • Organize, analyze, and effectively present results for operational issues, engineering projects or maintenance tasks of small to medium scope and complexity
  • Provide engineering support for design, construction, startup, commissioning and qualification of new or modified systems
  • Communicate proactively with supervisor and support staff, highlighting issues
  • Provide field support to identify and resolve equipment performance issues (design, application, operations, maintenance)
  • Support maintenance planning, scheduling and execution
  • Provide ad-hoc support outside normal shift including nights, weekends and holidays
Qualifications for facilities associate
  • Accommodate a flexible work schedule that may require some availability in the morning, mid-day, evening and/or on-call
  • Ability to learn and operate computer equipment
  • Experience working with building systems and the ability to continue learning new systems as they develop
  • Good oral and written communication skills—with the ability to read, write, comprehend and speak in English fluently—to perform responsibilities as directed by your supervisor and communicate clearly with your coworkers
  • Ability to efficiently execute work orders and assigned tasks to completion within allotted timeline
  • Preferred Associates degree in Facilities Management or related field
5

Facilities Associate Job Description

Job Description Example
Our growing company is looking for a facilities associate. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for facilities associate
  • Performs small refrigeration work
  • Coordinates/plans equipment changes
  • Manage new hire database and coordinate internal office moves
  • Carry out setups and clean-up for daily meetings and week-long events
  • Ensure deadlines are met in creating schedules and actionable plans
  • Proficiently record and distribute meeting minutes bi-weekly
  • Provide management clear summarized data using Excel, PowerPoint
  • Carry out office temperature assessments
  • Perform cost comparisons with different vendors to determine best value and low cost
  • Submit work orders through tenant services system
Qualifications for facilities associate
  • Ability to manage multiple tasks and effectively set priorities
  • Energetic and technically-minded individual
  • Ability to learn equipment and systems design, operation and maintenance requirements
  • Must possess strong knowledge of engineering disciplines
  • Able to pass standardized color vision test, as required by test performed
  • Minimum 2-3 years of relevant on-the-job training for facilities support

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