Assistant Facilities Resume Samples

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M Reichel

Maximilian

Reichel

736 Heller Ferry

Boston

+1 (555) 694 5558

736 Heller Ferry

Boston

Phone

p +1 (555) 694 5558

Experience Experience

Dallas, TX

Retail Assistant Facilities Mgr

Dallas, TX

Hodkiewicz, Johnston and Deckow

Dallas, TX

Retail Assistant Facilities Mgr

Coordinate supplier management program consisting of: goal setting, performance criteria, and performance review
Support facility specific cost savings targets to contribute to the account achieving savings goals
Review inspections of assigned properties proactively addressing any deficiencies
Drive cost savings through sourcing and supplier management activities which are consistent with client goals
Maintain client satisfaction with delivery of Facility Management services and support programs to increase customer satisfaction
Support contract management for both short and long-term projects for the client
Continuously identify cost savings opportunities

Phoenix, AZ

Facilities & Administrative Services Assistant

Phoenix, AZ

Muller-Daugherty

Phoenix, AZ

Facilities & Administrative Services Assistant

Receives all incoming deliveries, checks packing slips against contents, and records tracking information on a log
Prepares meeting rooms with necessary set-up and breakdown via emailed and meeting request forms
Responsible for furniture assembly, replacing light fixtures, hanging photos and other light handyman duties
Maintains onsite storage facilities, including facilitating the disposal of paper products, equipment, and donation of items
Responsible for maintaining divisional reports to include postage, paper, and request logs
Operates postage and other mailroom equipment, and maintains shipping and FedEx receipt and postal records
Responsible for light cleaning and upkeep of appliances

present

New York, NY

Assistant Director of Facilities

New York, NY

Kuhn, Gutkowski and Medhurst

present

New York, NY

Assistant Director of Facilities

present

Manages hospital facilities and plant operations teams which includes but is not limited to regulatory compliance and management, quality assurance activities and programs, financial performance and reporting and personnel management and development
Ensures staff training in approved practices and procedures related to proper facility maintenance techniques
First point of escalation for all facility concerns and/or grievances by patients, physicians and staff
Manages and encourages participation in the client and Jones Lang LaSalle Employee Recognition Awards programs
Provides oversight/support to Property, Project & Procurement Teams in the delivery of maintenance, projects and vendor activities supporting critical operations and/or functions
Comply with all Jones Lang LaSalle policies and procedures, including but not limited to ethics and business practice
Tracks, trends and recommends action plans with regard to KPI/SLA below standard performance (MSA Driven) for Plant Operations/Engineering Services

Education Education

Bachelor’s Degree in Compliance With Applicable Standards

Tulane University

Bachelor’s Degree in Compliance With Applicable Standards

Skills Skills

Experience in maintaining all financial operations and associated reporting at senior management level
Budget writing and management of finances
Knowledge of blue print drawings for all aspects of mechanical & electrical, HV, MV & LV systems. A good understanding of civil and construct drawings and layouts
The ability to hire, train, manage, supervise, schedule, motivate, positively discipline and plan the activities of engineering department team members
The ability to complete, evaluate and follow-up on employee performance reviews and six month’s progress reports on a timely basis
The ability to set up and ensure that effective and concise preventive maintenance schedules are followed
The ability to plan and implement procedures, systems and controls to ensure an efficient, timely and pro-active engineering department
The ability to establish 5 Year Plan and Department Operating Budget for submission to management covering costs of heat, light & power and maintenance & repairs
The ability to communicate maintenance information accurately and effectively to the General Manager, Executive Assistant Manager, Rooms Division Manager and Executive Housekeeper on a daily basis
The ability to develop and update comprehensive departmental polices, procedures and manuals.1.he ability to maintain all the fire Life Safety equipment in first class order

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Facilities & Construction Administrative Assistant Resume Examples & Samples

Strong communication skills; interact with clients, vendors and Project Managers
Demonstrated analytical, and organizational skills
The ability to multi-task and provide client focused service
Strong interpersonal skills and expertise in working with diverse groups of individuals
Must be an effective communicator written and oral
Good judgment, integrity and discretion, and demonstrated ability to track and follow-up on assignments
Ability to operate in a fast-paced project management environment, receiving client phone calls and communications, accurately documenting the client's requests and communicating needs to the project team, tracking project information, generating reports of project status, providing Client follow up
A minimum of 2-3 years of experience providing administrative support working in the construction or facilities management industry
High level skills in Microsoft office programs
Experience with E-Builder or other Project Management software a plus
Possess an Associates Degree or an equivalent level of work experience

Assistant Athletics Director for Event Operations & Facilities Resume Examples & Samples

Commitment to the Christian mission of the University
Previous successful event operations and/or facilities management experience
Demonstrated organizational capabilities, detail orientation and the ability to handle multiple and complex projects simultaneously

Assistant Facilities Maager Resume Examples & Samples

Work with Senior Facility Manager and/or Facility Manager to oversee the delivery of maintenance and repair services
Support the Senior Facility Manage and/or Facility Manager in the implementation of short and long-term projects for the client
Develop monthly/quarterly variance reporting on all operating budgets for each property on a timely basis
Ensure that contract pricing is being used on quotes and invoices from vendors who have pre-established pricing
Minimum of two years of industry experience required either in the corporate environment, third party service provider or as a consultant

Retail Assistant Facilities Mgr Resume Examples & Samples

Maintain client satisfaction with delivery of Facility Management services and support programs to increase customer satisfaction
Support compliance with Jones Lang LaSalle minimum audit and compliance standards in facility management, financial management and operational policies and procedures
Manage all duties in compliance to Master Services Agreement and applicable performance measurements
Continuously identify cost savings opportunities
Support contract management for both short and long-term projects for the client
Prior experience managing retail facilities
Experience preparing financial reports
Excellent customer, computer, managerial, verbal and written communication skills
Experience with Corrigo / 360 preferred

Facilities Office Assistant Resume Examples & Samples

Associate’s Degree or combined experience/education as substitute for minimum education
Must possess a minimum of 2 years of administrative, secretarial, and/or clerical experience
Must possess experience composing and producing a variety of business correspondence, reports, and confidential documents
Must be proficient with Microsoft Office Suite (including Word, Excel, Outlook and PowerPoint)
Demonstrated experience writing formal correspondence and external communications
Demonstrated experience answering phones, scheduling appointments and maintaining calendars
Demonstrated experience responding to and routing internal and external customer calls/inquiries as well as receiving visitors
Demonstrated experience conducting preliminary analysis of data and making recommendations
Typically possesses combined secretarial and administrative experience in a university environment
Must be able to understand and apply University policies and procedures
Must be able to maintain confidentiality and handle sensitive information
Demonstrated ability to work independently and in a team environment
Demonstrated ability to exercise initiative and perform well under pressure with minimal supervision
Demonstrated experience working in a multi-task environment, taking direction from multiple staff with minimal supervision
Demonstrated ability to maintain a high attention to detail and quality of work
Strong written and communication skills
Demonstrated strong personal mastery, including ethics, interpersonal skills, and engage in continuous learning
Performs administrative duties associated with scheduling and coordinating meetings. May arrange with vendors for services, prepares agendas, gathers and organizes supporting information, and oversee production and distribution of related materials
Assist with production of a variety of business correspondence, reports and related materials. Research information, as requested or needed for the document
Ensures confidentiality and controls access to sensitive information
Assist with office operations, filing, tracking information, updating mailing or contacts lists, maintaining office equipment and purchases. May be involved with move coordination and submitting facilities requests. Includes following up and confirming completed facilities work requests
Tracks and monitors assigned budget expenditures and reports on variances. Process reimbursements and prepares documents for reconciliation
Assist with short term faculty housing administrative duties such as generating invoices, tracking expenses, checking unit supplies or meeting vendors
Prepare work requests and follows up on the status of maintenance jobs and capital projects. Reviews work requests and contacts or visits sites to confirm with appropriate campus offices and external vendors
Issues keys and maintains records. Provides keys for temporary access to staff and/or workers for repairs. Refers requests for permanent keys to facilities manager
Performs other duties as assigned or requested. The university reserves the right to add or change duties at any time
4 years of administrative / clerical experience
Knowledge of University policies and procedures
Combined secretarial and administrative experience in a university environment, preferably USC

Gpa-facilities & Construction Planning Assistant Resume Examples & Samples

Assisting in the identification of maintenance trends based on analysis of building maintenance records
Researching and recommending courses of action
Assisting in the development of a needs assessment and risk analysis for future construction (Summer 2016, Summer 2017)
Assisting in the identification of space needs created by the growing INTO Mason program; and
Assisting in development of construction communication plans, and presenting to supervisor observations and analysis about the engineering planning process developed through these experiences
Graduate student enrolled in a course of study at George Mason University (construction, civil engineering, real estate, facilities management or a related program of study is highly preferred)
Exceptional professionalism and a strong work ethic
Ability to communicate effectively in English; and
Must be available and accessible for the time commitment involved
Previous experience working in engineering project management and/or construction management
Superior written and oral communication skills in English
Proficiency with computer applications; and
A brief cover letter that describes your interest and relevant administrative experience
A CV/resume
A copy of your current transcript showing most recent graduate degree coursework
A list of four references with contact information; and
A “Personal Learning Outcomes” essay which specifically describes how this position meets the learning outcomes for your academic program, academic coursework, and how the position would help you to develop future employment skills in your chosen field (Other Doc)

Facilities Project Assistant Resume Examples & Samples

Research and analyze request for work and arrange logistics for any approved projects by detailing needs, creating scope of work and developing RFPs
Obtain quotations for needed constructions work, negotiate any for competitive quotes to ensure lowest cost is paid and present recommendations to the Director of Store Construction & Facilities
Document and follow through to resolution all approved capital projects and communicate with the field on status of project
Dispatch incoming Facilities Maintenance requests in a timely manner. Obtain competitive quotes to insure lowest cost for repairs is paid. Maintain positive relations with vendors to insure efficient work flow
Reconcile invoices to insure invoices are posted to proper accounts. Flag as suspect invoices and bring to managers attention
Coordinate projects with other department to ensure supplies and services are rendered according to preset schedule
Ability to travel to stores in North America (Canada, US and PR). Travel is estimated at 20% of the time but will vary greatly due to the needs of the current projects
Familiar with Microsoft Office 2003 with a focus on Excel and Access
Experience with assisting in major project coordination, vendor relations, prioritizing maintenance project, contract negotiations, invoice reconciliation and customer service communications
Prefer ability to understand blue prints and communicate with Project Managers and Contractors and/or experience in Store Planning for a multi-unit operations of 50 or more sites

Assistant Director of Operations / Facilities Resume Examples & Samples

Responsible for game management aspects of assigned sports (ex. soccer, lacrosse)
Assist in the game operations aspects of football, men’s and women’s basketball, as directed by Assistant Athletic Director, Facilities & Event Management
Coordinate repairs and maintenance of buildings, fields and grounds
Plan and recommend facility improvements and/or upgrades
Assist with scheduling of practice times
Lead ‘fields’ meeting, to determine needs of coaches each week in regards to field preparations and game management
Coordinate TV set-up for assigned sports
Liaison between concessions for assigned sports
Assist with parking lot management (patrol, ticket writing, etc.)
When necessary, assist Assistant Athletic Director, Facilities & Event Management as liaison for Plant Operations and Housekeeping in building maintenance issues

Assistant Sourcing Manager OS&E / Facilities Resume Examples & Samples

Assist in leading strategic sourcing efforts for assigned OS&E and Facilities related products and services required by the company’s various properties
Conduct in-depth financial and spend analysis to identify trends and discrepancies
Conduct market and supplier analysis to identify market trends for opportunities to reduce cost
Collaborate with internal customers to determine property requirements and expectations
Assist in developing project sourcing plans
Develop and issue comprehensive, consolidated global RFP’s
Conduct RFP analysis to assist in determining award scenarios based on identifying the best supplier to provide the right product, quality and price
Assist in negotiating, writing and executing supplier contracts for assigned projects working directly with the supplier and Corporate Legal
Assist with the development of project implementation plans to assure a successful program roll-out and increased property compliance
Assist in the development and implementation of solutions to identified issues
Assist in identifying and developing qualified diverse suppliers
Assist in identifying alternative products or processes to support company sustainability initiatives
At least 2 years of previous work experience
Bachelor’s degree in business or related field; or equivalent education and experience
Excellent customer services skills
Professional appearance and demeanor

Facilities Purchasing Assistant Resume Examples & Samples

Must have a minimum of 4 years of relevant work experience
Strong PC skills; proficient in Microsoft Word, Excel, and PowerPoint
Must have excellent customer service skills
Ability to make decisions based on standard practices; capable of solving both routine and complex problems
Must be able to work in an office setting with occasional exposure to industrial operations (temperatures, noise, etc.)
Ability to lift 20 lbs. or more of supplies as part of ordering receiving, stock replenishment
College degree is preferred
6 years or more of purchasing experience

Assistant Director of Facilities Resume Examples & Samples

Provides oversight / support to Property, Project and Procurement Teams in the delivery of maintenance, projects and vendor activities supporting critical operations and / or functions
Creates a safe work environment for staff by ensuring adherence to all safety / infection control policies and procedures / practices to include but not limited to the wearing of appropriate protective clothing and gear and the proper handling of contaminated equipment and tools
Attend and actively participate as needed and required in Hospital Sponsored committee meetings (Infection Control / Safety / Quality / Disaster-Emergency Preparedness)
Tracks, trends and recommends action plans with regard to KPI/SLA below standard performance (MSA Driven) for Plant Operations / Engineering Services
Determines the degree of compliance with applicable standards, as directed by Jones Lang LaSalle management, specifically in the areas of Joint Commission Environment of Care, CMS, Title 22 California Administrative Code, OSHPD, NFPA101 Life Safety Code-SOC / PFI / ILSM, Safety Management, Security Management, Bio-Hazardous Waste and Hazardous Materials Management and Waste
Maintains working knowledge and ensures compliance with the Master Services Agreement (MSA)and any other relevant amendments or appendices which guide Jones Lang LaSalle’s relationship with Adventist Health

Temporary Facilities Purchasing Assistant Resume Examples & Samples

Must have great customer service experience, attitude, and skills
Ability to prioritize and organize daily job requirements with high attention to detail and strong follow through skills
Excellent oral and written communication skills; knowledge of arithmetic, spelling, grammar and general high school subject matter
Must be able to work in office setting with occasional exposure to industrial operations (temperatures, noise, etc.)
Experience with FAMIS software or a similar integrated workplace management system
Two years or more of purchasing experience is a plus

Assistant Director of Facilities Resume Examples & Samples

Maintain an understanding of current ideas, research and practices pertaining to the areas of responsibility for this position, through continued study and participation in professional organizations
Serves as lead project manager on internal repair/renovations/construction projects at the central plant(s), Prepares project cost estimates, work scopes, benchmark of APPA service levels, Request for Proposal’s (RFP’s), Request for Qualifications (RFQ’s), and bid/contract documents. Conducts inspection of work, evaluates work, resolves contractor issues, approves pay applications/contract changes, and approves final acceptance of work
Assist in the continuous integration of sustainable Best Practices into the daily management and operations of the central plant(s)
May be responsible for applying for and procuring grants through energy savings and load shed programs
Confers with university staff at all levels and provide technical expertise, assistance and advice regarding central plant(s) operations, repair projects and campus improvements; develops and presents recommendations and reports as requested

Assistant Director for Facilities Planning Resume Examples & Samples

Coordinate all renovation, remodeling and capital project construction within University Housing Facilities, and serves as liaison between University Housing and Facilities & Services, the Office of Capital Programs, and various outside architects and engineers, contractors and subcontractors
Directly supervise University Housing Facilities Planning Staff
Serve on the leadership team for University Housing Facilities
Ensures University Housing compliance with ADA requirements, asbestos abatement, and other policies, procedures, regulations, statutes and/or laws relating to the operation of a major public facility
Makes recommendations to the Associate Director on potential renovations, remodeling, and repair projects that would enhance University Housing facilities
Engages in both short and long-range planning to ensure that University Housing facilities are properly designed to meet future needs of the residents and facility usage
Prepares, designs, drawings, and specifications for remodeling and repair projects for University Housing Facilities including purchasing materials
Prepares budgets that reflect informed projections on costs related to building construction and renovation of the University Housing facilities
Directs the overall effort of architecture, engineering, interior design, and project management
Maintains accurate drawings and specifications of the University Housing facilities
Communicates on a regular and timely basis with other University Housing departments and residents with regard to any service interruptions or other issues that may impact the residents’ well-being
In the absence of the director, may be the principal representative on University Housing Facilities matters
Bachelor’s degree in Architecture, Engineering, Construction Management, Business Administration or other related field
A minimum of seven to ten years of experience in Engineering, Architecture, Construction Management, Business Administration or other related field
Experience supervising the work of building construction or building renovation teams
Experience with managing financial responsibilities and budgets
Experience in leading projects from design through construction
Experience developing bid documents
Experience in assessing the condition of the facilities and estimating the necessary costs to remodel them
Excellent interpersonal and verbal and written communication skills
Work in an A/E or University/College campus setting
Experience in effective communication with others on the current status of routine tasks or special projects
Working knowledge of building systems, facility maintenance, Sustainable and LEED practices, and construction trades
A generalist’s knowledge of mechanical, electrical, plumbing, carpentry, painting, HVAC, etc., and the ability to call in specialist help when needed

Assistant Director of Facilities Resume Examples & Samples

At least 3 years previous experience in facilities engineering management at a major hotel/casino resort setting
Ability to withstand regular exposure to moving mechanical parts and extreme heat, indoor environmental conditions, such as: noise, dust, cigarette smoke, varying lighting levels, etc., and extreme hot/cold working conditions when working outdoors
Ability to read and evaluate written material such as blueprints and floor plans
Working knowledge of computer software to include: Outlook, Word, Excel and PowerPoint
In depth knowledge of all disciplines within property operations to include all technical trades (Engineers, Electricians, Carpenters, Painters, Laborers, Maintenance Warehouse, Gardeners, Drivers, etc.)
Maintain physical stamina and proper mental attitude to deal effectively with guests, management, and other employees with courtesy and tactfulness
Expertise working in both a union and non-union environment, and understanding of collective bargaining agreements
Maintain manual dexterity to access the computer via the computer keyboard, and operate office equipment
Work varied shifts including weekends and holidays

Facilities & Administrative Services Assistant Resume Examples & Samples

Coordinate day-to-day mail and package distribution
Receives all incoming deliveries, checks packing slips against contents, and records tracking information on a log
Sorts and distributes incoming U.S. Mail
Delivers and/or stores incoming shipments as required upon receipt; and, ships goods and materials to external sites and regional offices
Operates postage and other mailroom equipment, and maintains shipping and FedEx receipt and postal records
Maintain inventory of mailing supplies and order supplies when needed
Responds to electronic help tickets, emails, and employee requests in an efficient and timely manner
Responsible for maintaining divisional reports to include postage, paper, and request logs
Maintain and upkeep all kitchen and pantry areas, to include stocking areas with supplies (cleaning and kitchen supplies), maintenance of coffee machines, and overall appearance
Ensures that all copy areas are stocked with paper, stationary, FedEx and office supplies
Serves as key custodian to include management of access cards, filing cabinets, office and workstation keys and maintains key logs (paper and/or electronically)
Responsible for furniture assembly, replacing light fixtures, hanging photos and other light handyman duties
Coordinates and acts as liaison with building management, building engineers, including setting up maintenance, and other needs of office equipment, vending machines, appliances, and other kitchen equipment
Assists with yearly asset management review in the DC and regional offices
Determines when major repairs are needed and suggests appropriate services from outside vendors
Maintains all Admin Services storage locations in the DC office
Responsible for light cleaning and upkeep of appliances
Confirms receipt of conference room requests via electronic calendar system
Prepares meeting rooms with necessary set-up and breakdown via emailed and meeting request forms
Ensures meeting rooms have the proper equipment and amenities (projectors, Clarus glass boards, flip charts and markers, tables, etc.), prior to the start of meetings in order to provide proper assistance with needs
General maintenance and upkeep of conference rooms to include removing excess paper and catering supplies, standard room set up, refrigerators stocked, and removal of materials and unnecessary furniture
Conduct a monthly facilities and space audit to review: seat and mailbox assignments; workstation and office utilization; and, assessment of signage in conference rooms and kitchen/pantry areas are compliant
Periodically monitors floors for un-authorized personnel
Maintains onsite storage facilities, including facilitating the disposal of paper products, equipment, and donation of items
Back up to front desk receptionist duties
Coordinates and maintains logs for records retentions/offsite storage with national vendor
Other relevant responsibilities as assigned

Assistant Facilities, Moves Resume Examples & Samples

Following project and incremental moves, update seat assignment for accurate data reports in OVSM
Work with Field Move & Space Coordinators to review CAD drawings to ensure accuracy as needed
Manage small projects as needed
Microsoft Office (Excel, Word, PowerPoint, Visio)
College preferred but not required with at least 3 years’ experience in a corporate environment

Assistant Director of Facilities Resume Examples & Samples

Lead and direct facilities operations at the National Center for Supercomputing Applications (NCSA), including maintenance, construction, physical security and shipping and receiving activities
Coordinate the Center’s remodeling and construction projects. Work closely with Facilities and Services (F & S) architects, engineers and outside contractors to establish project budgets and timelines and ensure project is completed as specified
Develop, maintain and monitor NCSA’s facilities compliance initiatives, including, but not limited to, the Building Emergency Action Plan, Card Access and Video Security System
Identify and establish preventive maintenance for the building systems and controls
Manage the facility operating budgets and the Event Services cost recovery budget
Report accurate and complete information to the F & S Facilities Information Resources Division with regards to the Campus Biennial Space Survey Audit
Monitor Center space allocations and recommend solutions
Serve as the Clery Liaison for NCSA
Serve as the 24/7 emergency on-call person with Public Safety and F & S
Oversee all events held within NCSA’s facilities, including scheduling resources and space availability. Meet with current and potential customers, both internal and external, to determine their space and event needs. Make recommendations on services and solutions
Oversee the operation of NCSA’s coffee shop, including making decisions on staffing, goods and services offered and necessary equipment
Manage and track NCSA’s equipment and other inventory at the NCSA and National Petascale Computing Facility (NPCF) Buildings. Purchase equipment as requested, ensuring that vendors are paid correctly and appropriately
Serve as a facilities liaison between groups within NCSA as well as other campus units, vendors, and maintenance personnel
Work closely with the NCSA Finance Department to ensure purchases are assigned the correct account codes for inventory purposes
Manage Facilities staff, including assigning project work, setting goals and monitoring and evaluating performance
Analyze, develop and present internal training educating employees on building procedures, inventory management and events
Bachelor’s degree in construction management or related field. Alternative degree fields may be considered if accompanied by equivalent experience, depending on nature and depth of experience as it relates to current NCSA projects and technologies
10 years’ experience in building maintenance, security, and management
10 years’ experience overseeing a large organization’s equipment inventory
5 years’ University purchasing experience
Experience using AutoCAD
Experience using 4D/Advent System, FABweb and Banner
Experience with Excel, Word, Visio, Sketchup
Knowledge of University policies and procedures pertaining to facilities and inventory management
Knowledge of and experience with University security systems and maintenance procedures
Proven administrative and managerial skills
Proven ability to communicate effectively, both orally and in writing, with individuals at all levels in an organization

Assistant Chief of Facilities Resume Examples & Samples

Prepares work schedules
Evaluates work of subordinates and supervisors
Assigns work
Follows up on reports to management
Resolves employee complaints and grievances
Maintain and update employee and department files
Trains and develops staff and completes annual performance appraisals
Reward and discipline employees
Must be able to perform duties of subordinates
Ensure proper logbook records are maintained
Supervise maintenance and repairs of water and boiler treatment equipment
Maintain pool and spas to standard
Must perform similar and related duties as assigned by upper management
A minimum of two (2) years of supervisory experience required
Working knowledge of hot water boilers, HVAC equipment, and pool equipment

Assistant Director of Facilities Resume Examples & Samples

Bachelor’s degree preferred, with 3-6 years of experience in facilities management, preferably in student housing
Familiarity with database systems such as AMSI
Strong leadership and supervisory skills
Ability to manage multiple projects and meet deadlines in a fast-paced environment
Preferred background and knowledge in water source heat pumps

Principal Facilities Planning Assistant Resume Examples & Samples

Confers with administrative and operating personnel of departments to discuss space needs and special requirements in order to prepare program statements and space layouts for proposed or existing buildings
Assists in the determination of space needs in terms of anticipated operational requirements, making projections and recommendations for intermediate and long term building expansion programs
Assists in coordinating capital projects or other building or alteration projects and represents the interests of the department or the County in contacts with private architects, Chief Administrative Office, lessors, and others; interprets department requirements or County policy and architectural standards
Coordinates construction and alteration projects with Federal or State agencies which participated financially, providing such technical or other information as may be required
Conducts studies of existing buildings in order to make recommendations regarding suitability for County purposes and to provide preliminary alteration cost estimates which serve as guidelines to personnel who negotiate leases and the purchase of property
Reviews plans and specifications prepared by contract architects for compliance with the needs of the department or County standards and limitations imposed by the Chief Administrative Office
Coordinates projects during the construction phase, making recommendations regarding proposed substitutions of materials or change orders for additional work
Inspects work in progress and participates in final acceptance inspections of construction and alteration projects to determine if work meets departments needs or is in accordance with approved plans, specifications and County standards
A Bachelor's degree from an accredited college in Architecture, Construction Management, Construction Technology, or Civil Engineering
Experience in coordinating building projects through all phases including program planning and development, resource management, budget management and control, schedule management and control, design, and construction of building projects
Experience in performing complex staff assignments related to program and space management
Demonstrated leadership skills and abilities to manage, direct, and coordinate people, resources, materials, and equipment in a facilities design, refurbishment and/or construction environment
Demonstrated strategic planning and project management skills
Knowledge of County regulations, policies, processes, and procedures as they relate to facilities planning
Excellent written and verbal skills to effectively and succinctly communicate program/project details, information, and ideas
Understanding political dynamics inside and outside the organization
Ability to network with relevant parties both internal and external to the organization
Ability to analyze situations accurately and take appropriate action to support agency goals and objectives
Ability to work independently, multi-task, follow through on instructions, meet deadlines, and establish priorities

Administrative Assistant Facilities Resume Examples & Samples

Provide administrative support to FM Managers and FM Services personnel
Annual updating of Honeywell Procedures and Plans
Facilities Management (FM) Services Manual Volumes 1-8, FM Management and Administration Manual, LTAP Plans 1-13, Security Operating Procedures Manual Volumes 1-3 (Arrange for any translation required)
Documentation – maintaining and updating of O and M manuals, hard copies of as built drawings, other FM files, records ,scanned data media, and perform documentation audits
Maintains Business Center office supply inventory and ordering necessary supplies
Posting FM notices/communications to Plenary Portal
Maintain site keying records and perform regular backups of key management database
Complete forms for handling interaction processes with CSE and get required approvals
Respect and follow health and safety policies and procedures
Provide support for Reporting, Room Booking, MRCM, Help Desk, Parking, Move Management and Accommodation Data
Completion of High School/GED equivalent
3+ years experience in an office support role
Must be secret cleared and be able to achieve Top Secret Clearance
Previous experience working directly with the Canadian government
College Diploma or University Degree is preferred
Proficient in MS Office (Word, Excel, PowerPoint)
French/English Bilingualism preferred
Accounting experience/knowledge is preferred

Assistant Director of Facilities Resume Examples & Samples

Seven years international management experience post engineering certified qualifications of a suited level
Excellent reading, writing and oral proficiency in the English language to complete higher level management reporting
Must be licensed or of a recognized and suited engineering background within a similar industry and position
Must have computer skills that include MS Office with a high proficiency in Excel & Word. Experience of monitoring and reporting systems and software usage is essential
Experience in maintaining all financial operations and associated reporting at senior management level
Budget writing and management of finances
Knowledge of blue print drawings for all aspects of mechanical & electrical, HV, MV & LV systems. A good understanding of civil and construct drawings and layouts
To support the site operations as needed in the position of ADoF. Able to answer calls and respond to emergencies as they arise
The ability to hire, train, manage, supervise, schedule, motivate, positively discipline and plan the activities of engineering department team members
The ability to complete, evaluate and follow-up on employee performance reviews and six month’s progress reports on a timely basis
The ability to set up and ensure that effective and concise preventive maintenance schedules are followed
The ability to plan and implement procedures, systems and controls to ensure an efficient, timely and pro-active engineering department
The ability to establish 5 Year Plan and Department Operating Budget for submission to management covering costs of heat, light & power and maintenance & repairs
The ability to communicate maintenance information accurately and effectively to the General Manager, Executive Assistant Manager, Rooms Division Manager and Executive Housekeeper on a daily basis
The ability to prepare an annual, itemized, Capital Budget to management, including all changes and replacements of mechanical equipment required by all departments
The ability to develop and update comprehensive departmental polices, procedures and manuals.1.he ability to maintain all the fire Life Safety equipment in first class order
The ability to compile a monthly consumption report on heat, light and power to include electricity, gas, steam and water
The ability to ensure all engineering team members under the direction of the ADoF are exposed to hotel internal and external training on an on-going basis
The ability to ensure effective inter-departmental communication and good relations between the engineering team members and members of fellow departments within the resort
The ability to prepare and follow through on any projects as outlined by General Manager, Resort Manager and/or Director of Facilities, Regional Directors
The ability to ensure all public areas are patrolled daily and all lighting is in good order
The ability to ensure all engineering team members are in complete uniform and well groomed
The ability to ensure timely completion of all assigned responsibilities
The ability to develop and maintain an energy conservation program allowing the hotel to meet its annual budget targets
The ability to prepare purchase requisitions and work orders as well as liaise efficiently with the Director of Purchasing on such matters
The ability to conduct oneself in a professional manner at all times to reflect the high standards of Rosewood Hotels & Resorts and encourage staff to do the same
The ability to maintain a good working relationship with other employees, providing instruction and encouragement as needed
The ability to ensure a clean, neat and organized work area
The ability to attend and participate in all required meetings
The ability to respond immediately in an efficient and calm manner in any hotel emergency or safety situation. Give directives as needed to resolve and report during the situation
The ability to respond in the absence of the Director of Facilities as needs arrive. The ability to perform other tasks or projects as assigned by General Manager, Resort Manager and/or Director of Facilities, Regional Directors

Facilities / Purchasing Assistant Resume Examples & Samples

Place service calls for Libertyville Bank facilities and maintain calls in software tracking system
Purchase supplies and maintain inventory supply lists
Place and approve IT tickets for systems access for bank employees
Review daily information security reports
Submit invoices for payment into accounts payable system
Additional responsibilities for this position include assisting customers in entering their safe deposit box

Assistant Director of Facilities Resume Examples & Samples

Analyzes and assigns duties and responsibilities, and directs staff activities to accomplish desired results; meets with Executive Director on a regular basis to report activities and issues
Meet with Facilities Administration on a regular basis to report activities and issues
Consults with users of Facility Custodial services to facilitate timely resolutions to problems or needs
Access trends and best practices in Facilities Services so that plans may be developed to improve the functionality and efficiency of the departments
Coordinates efforts with all BRCC campuses and sites, departments, divisions to assure compliance with federal' and state safety regulations, and BRCC policies and procedures
Interviews and makes recommendations for hiring of maintenance and HVAC staff; oversees their training and development; monitors their performance to ensure that goals are achieved and complete annual performance evaluations
Review trends and best practices in Facilities maintenance, and HVAC technologies, to develop plans to improve the functionality and efficiency of the departments
Access the need for new services or changes in existing services; presents recommendations, outlines methods of meeting these needs and directs subordinates in development of procedures for the department

Assistant Facilities Resume Examples & Samples

Facilities Maintenance Coordinators are responsible for oversight and technical direction of maintenance and operations of site buildings, facility systems and utilities at the Great Oaks Campus
Assure that vendor services are performed per the contract
Assess critical facility systems and customers continuous uninterrupted services
Coordinate and assign priorities for building(s) repairs and resolution of services interruptions
Resolve unsafe, sensitive or highly visible maintenance conditions
Develop strategies to reduce fixed operational costs
Review systems to assure they are operating efficiently
Work with facilities engineering and maintenance contractors to develop strategies or repair or replacement of aging equipment
Must have at least 4 years of maintenance or project management experience with mechanical and electrical systems. Must be familiar with HVAC systems and basic refrigeration. Must be familiar with high voltage transformers, and voltages greater than 600 volts. Must have good understanding of general building maintenance and repair
Should have knowledge of compressed air and CDA systems. Should understand basic building plumbing. Should understand mechanical and electrical systems associated with clean room operations
Must be able set priorities and provide technical expertise to vendors. Must be able to effectively communicate with customers and vendors. Must have good time management skills. Must be able to determine priorities and set work schedules for vendors
Must have basic computer skills and be proficient at using electronic mail for secondary communication
Must be available for “24Hr On-Call Duty", one week out of every four

Assistant Director of Facilities Resume Examples & Samples

Manage renovation and construction projects as assigned
Make recommendations for design, obtaining permits, bids and equipment as well as manage implementation through outside contractors, F&S and internal faculty and staff. Take project from conception to completion by developing a scope of work, construction budget, and timelines
Provide technical expertise with regard to mechanical, electrical, plumbing, HVAC using design drawings and “as-builts.”
Develop and manage proper scheduling of labor, craft, and material staging for complete and effective project management
Communicate to users, department heads and stakeholders the status of the project throughout the process
Monitor and perform final inspections for quality of work of outside vendors and F&S
Manage the maintenance, daily operation, and security of the grounds, facilities and equipment
Contact F&S for building repairs and environmental conditions
Manage building automations for daily and special events through the College
Manage activities associated with periodic scheduled maintenance for College facilities
Monitor F&S databases and all work requests for appropriateness in billing and scope, and continued follow up on outstanding requests through to completion
Recommend to the Director of Facilities, improvements to facilities and grounds to enhance operation or security by participating in ongoing risk assessments
Assist the Director in development of budgets for facility activities, and grounds to enhance operation or security by participating in ongoing risk assessments
Provide information to coordinate activities with the Assistant Facilities Managers, Equipment Specialist, Director of Facilities, Assistant Dean of Administrative Services and the Dean of the College
Support the mission of the College through an understanding of facility needs in all facets of a veterinary healthcare environment including medical device management, infection control standards, and surgical services’ needs. Direct maintenance needs of special medial/laboratory equipment
Support the College administration in the management of keys
Manage the card access system
In the absence of the Director of Facilities, coordinate the efforts of the Assistant Facility Manager(s) in the completion of inventory of moveable equipment including coordinating and reporting removal, surplus and disposal activities
Attend training related to campus security. Be available as contact person in case of emergency calls
Arrange facilities for approved events or meetings as needed
Manage the maintenance of the “panic alarm pendant” system
Develop and manage the information sets of College facility systems. These information se4ts include facility drawings, distribution diagrams of critical systems (HVAC, Electrical, Medical Gasses etc.), and specific equipment records. Provide, as needed, to Contractors and F&S
Assist with space allocation drawing, provided by F&S, by supporting inventory of current use, audits, and making recommendations for future changes
Participate on assigned teams/committees with faculty, staff, at the College of Veterinary Medicine (CVM) and on a campus level to support goals and areas for improvement at CVM and the University of Illinois
Represent the College in a positive manner in all interactions with the public, outside vendors, contractors and University staff, thus minimizing conflict and disruptions to operations
Supervise and provide direction to all other facility support staff and oversee day-to-day operations and projects in the absence of the Director

Assistant Director of Athletics for Game Day Operations & Facilities Resume Examples & Samples

Home Game Management-coordinates and assists student workers in preparation of home games/special events
Coordinates student employment for athletics including scheduling, supervision, and payroll
Coordinates all facility scheduling within the department and all potential rental agreements for any outside groups interested in the UB Facilities
Oversee the maintenance of University “all purpose” athletic field including the lining of the field when necessary
Coordinate all work orders with building and grounds on all athletic facilities maintenance for all purpose field and Hubbell Gymnasium
Work with Bridgeport Parks and Recreation Department on the lining and maintenance of city used fields
Manage athletic equipment including uniform inventory, issue and laundry
Supervise student employees in the equipment room
Other duties as assigned by the Director of Athletics
Supervisory experience (including developing and supervising student employees)
Scheduling experience
Excellent business/accounting skills
Excellent multi-tasking skills
Excellent team skills
Excellent conflict resolution skills

Assistant Director of Facilities Resume Examples & Samples

Assist the college’s Director of Facilities in providing support for department-level facilities management staff, including department heads and administrators, as they make decisions regarding use, modification, and reassignment of their facilities
For all major capital renovation or new space projects, represent and protect the financial and programmatic interests of Engineering Administration, while also being an advocate for the department-level staff involved in the project
Assist the college’s Director of Facilities with development of program statements; work with departments as they progress through the project timeline; and provide advice to them on critical decisions
Make recommendations to improve the efficiency of facility management within the College of Engineering
Manage planning, design and construction execution, including scope development, budget, contracts, and schedule on behalf of the College of Engineering, including interaction with faculty and staff, Facilities and Services, and internal or external consultants and contractors
Independently research solutions to meet the needs of clients when projects are in the planning stage
Manage the architectural design and construction document process by assessing the scope of the project through reviewing professional services consultant drawings and specifications
Provide clear, effective and timely communication of design direction and changes to consultants, Facilities and Services, and end users. Identifying exceptions, proposing design solutions and resolving issues with College of Engineering Director of Facilities
Review contractor shop drawings, submittals and construction documents and conduct site inspections for design intent
Represent the College of Engineering and coordination of those project management services associated with capital improvements including, but not limited to, project budgeting, procurement of professional and construction services through Facilities and Services, and all construction activities
Represent the College of Engineering in the process for the selection of architects, engineers, construction managers, and other consultants to be recommended for employment by the University or Capital Development Board
Responsible for directly coordinating with College of Engineering departments and laboratories on matters relating to required project utility outages, service interruptions, relocations of offices, laboratories, and personnel
Perform other duties or projects as assigned
Bachelor’s degree in Construction Management, Mechanical Engineering, Electrical Engineering, Civil Engineering or related field
1-2 years of experience in managing a diverse portfolio of facilities and construction-related projects
1- 2 years of experienced in reading and interpreting construction drawing and specifications
Knowledge of construction procedures, building and related safety codes, and trade capabilities
Ability to work with a variety of constituents, including faculty PIs, unit administrators, Campus Facilities & Services staff, and external architects, engineers, and contractors
Ability to handle multiple tasks and priorities simultaneously
Excellent interpersonal and customer service skills, including written and verbal communications
Ability to work independently, but in a highly coordinated way with college Facilities leadership
Proficient in Microsoft Office, Microsoft Project, PRZM software or related software
Three or more years of work experience in a large university setting, at the college, academic unit, and/or research laboratory level, and with complex research facility infrastructure
Strong knowledge of, and experience with, College of Engineering culture and operations

Assistant Director of Facilities Resume Examples & Samples

At least 3 years of previous experience in Facilities Engineering management at a major hotel/casino resort complex
Working knowledge of all disciplines within property operations to include all technical trades (Engineers, Electricians, Carpenters, Painters, Laborers, Maintenance Warehouse, Gardeners, Drivers, etc.)
Working knowledge of computer software to include Outlook, Word, Excel and PowerPoint and maintain manual dexterity to access the computer via the computer keyboard, and operate office equipment

Facilities Summer Assistant Resume Examples & Samples

Receives shipments from central receiving, general services, UPS, and FedEx. Checks and signs delivery slips. Verifies the quantities of packages delivered with supporting documents. Accepts or returns packages according to the established procedures. Distribution and shipping of packages, and makes necessary verifications against documentation. The delivery or faculty pick-up of packages to the appropriate areas. Dry ice delivery and storage for distribution. Usage of the liquid nitrogen filling station. Assist with the safe handling and tracking of chemicals, flammables, and gas cylinders
Monitor supplies for student Pharos printer
Monitors traffic accessing the loading dock
Event set-up, mail distribution and sorting
Conference room checks
General duties as assigned

Athletics Facilities Graduate Assistant Resume Examples & Samples

Conduct regular maintenance and preparation duties of NKU athletic facilities for games, events, and practices
Manage operations and serve as event manager for NKU athletic events and external rental events at NKU athletic facilities
Set up and tear down equipment, furniture, seating, etc. at NKU athletic facilities for events, games, meetings, etc
Assist in scheduling and monitoring of visiting team practices
Assist Athletic Facilities Coordinator with scheduling and supervision of student worker / intern pool

Assistant Site Facilities Shipping / Packing Resume Examples & Samples

MBO
Knowledge and application of laws and regulations on sending goods (samples/waste) including dangerous substances
Good written and verbal communication skills in Dutch and English
Microsoft Office, Word, Excell, Acces
Certificate Forklift drive or willingness to learn to drive
Driving Licence B
IATA, ADR, storage of dangerous materials knowledge required
2-5 years experience in a Shipping/Packing Facilities department

Facilities Systems Assistant Resume Examples & Samples

Provide support with all audits and ensure that anything regulatory is in place and the buildings are compliant
Plan and organise the day to day systems & processes of the Facilities team to include Supportworks, Condeco, Accordant, Sharepoint, AV Systems, video conferencing, printers, spreadsheets, archiving and desk moves
Motivate, monitor and inspire the Facilities team regarding the systems used, providing guidance and support as necessary
Provide support with the general upkeep and maintenance of all systems within facilities. Provide recommendations for improvements, efficiencies and cost savings as necessary
Day to day management of any sub-contractors on-site, whether internally or externally
Ensure all areas of the systems are manned at all times during working hours and that all relevant staff are adequately trained to AAM standards.Induct and train new staff on the system we have in operation
Monitor the Facilities systems budget and produce regular update reports where applicable
Provide support with the purchasing and maintenance of all systems equipment, sundries and requirements as necessary. Work with the Facilities System Lead to control spending within the department and to better manage costs
Demonstrate responsibility and ownership in the areas that you are accountable for.Provide technical advice to the Facilities Manager and the team as necessary
Ensure that all Policies and Procedures in place and are met at all times. Where necessary assess whether to have these updated or changed as required
Using performance management techniques to monitor and demonstrate achievement of agreed service levels and continuous improvements in regards facilities systems
Provide support with the implementation for any change or upgrade in software systems for Facilities
Provide support with external audits
Provide support to the Facilities Team when shortstaffed and/or as directed

Office Assistant Within WW Store Planning & Facilities Department Resume Examples & Samples

Supporto nella preparazione e nell’aggiornamento quotidiano dei report e delle presentazioni relative alle attività dell’area di riferimento
Collaborazione nella raccolta e nel monitoraggio delle informazioni richieste, gestendo i rapporti con i Directors degli Store Planning departments dislocati nelle varie Regions
Assistenza allo Store Planning Director nella preparazione del materiale utile alla gestione dei vari meeting periodici
Supporto generale nella gestione delle attività ordinarie

Facilities Purchasing Assistant Resume Examples & Samples

Plus a minimum of 4 years of relevant work experience
Ability to lift 20 lbs. as part of ordering receiving, stock replenishment
College degree at associate’s level is a plus
6 years or more of purchasing experience is a plus

Assistant Director of Housing Operations & Facilities Resume Examples & Samples

Responsible for the practical implementation regarding the maintenance, landscaping, cleaning, and extermination program of all on-campus housing residential facilities working closely with Office Supervisor and Area Director staff, including living units, study rooms, classrooms, public areas/lobbies, etc., and in partnership with University Facilities operations
Makes frequent and ongoing visits to all residential housing areas to stay apprised of on-going conditions or problems and to also obtain feedback regarding operational and facilities services. Manages the implementation of renovation and construction projects, including capital improvements, on a day-to-day basis, in partnership with Facilities Design and Construction and Environmental Health & Safety
Indirectly supervises an Auxiliary Housing Coordinator as well as an administrative support staff position, and two dozen student assistants
Executes contractual arrangements with external contractors/vendors and other University departments regarding telecommunications & related technology (cable TV, telephones, data lines, computer labs) along with vending, postal services, laundry services, bed lofts, move-in, and contracted services for housekeeping, grounds, and trucking
Manages the purchase of furniture and equipment and oversee the maintaining of the central housing office, residential college and University Village offices, and live-in staff and faculty apartment inventory as well as the off-site warehouse inventory
Provides crisis response and follow-up as needed for a resident population of over 4,400 students, including hurricane preparation/aftermath
Provides direction for the University’s off-campus student housing services and resources
Responsible for ensuring proper fiscal management of department resources related to housing operations and facilities utilizing zero-based budgeting parameters. Responsible for department customer service model and annual review
Oversee contracts and build relationships with external contractors/vendors providing services and products to resident students, including providing a culture of excellent customer service
Serve as a contact for student & parent concerns with facility-related situations and services
Conduct market research and gather benchmarking and assessment data, provide analysis of that data for the Associate Director of Housing Operations & Facilities review
Work with University stakeholders regarding sustainability / GreenU initiatives
Provide liaison to Housing and Residential Life area staff as well as internal departments/divisions as requested
In the absence of the Associate Director, provide leadership
Special projects and other duties as assigned by the Executive Director of Housing and Residential Life or Associate Director for Housing Operations & Facilities
Possess skills in assessing, organizing, delegating and prioritizing
Ability to lead, motivate, direct, and communicate with all levels of employees
Strong administrative and problem-solving skills
Exceptional written and oral communication skills
Ability to develop and maintain positive working relationships
Engagement of and follow-up with constituencies
Demonstrated skill at managing crisis situations
Demonstrated supervisory experience, preferably with full-time staff
Familiarity with living-learning centers, multicultural environments, and academic support and development programs
Ability to work evenings and weekends, as needed
Bachelor’s degree with experience in business, construction management, maintenance operations management, or related experience
Master’s degree in college student personnel, higher education administration, counseling, or other related field (desirable)
Minimum of five years full-time, progressive professional experience in a collegiate housing and residential life setting or similarly applicable experience

Assistant Director of Facilities Resume Examples & Samples

In partnership with Account Leadership develops Site specific Operational Strategies, and Programs which will support Facilities (All inclusive) in the areas of regulatory compliance, focused in-patient/out-patient service delivery models, Environmental Health & Safety and quality excellence/assurance
Maintains working knowledge and ensures compliance with the Master Services Agreement (MSA) and any other relevant amendments or appendices which guide Jones Lang LaSalle’s relationship with Adventist Health
Joint Commission/CMS Survey Experience at the Hospital level
Experience in matrix management
Experience working in a distributed Management Organizational Model
Fully knowledgeable of activities necessary to produce a state of perpetual readiness
Strong verbal and written (report) communications skills; superior presentation skills
Proficient in Microsoft Office, Power Point, Visio and Microsoft Outlook software

Assistant Director for Athletics Facilities & Event Management Resume Examples & Samples

Responsible for the maintenance and management of daily operations of all athletic facilities
Assist in the game-day operations and event management
Manage the internal day-to-day operations set up and break down of operations, repairs and vehicle management
Monitor and track master schedule of athletic facilities; practice, competition, rentals and classes
Lead/attend all operations meetings and game-day production meetings
Contact visiting teams and officials to gather needs/requirements
Coordinate deliveries and distribution
Coordinate all work orders for the department
Participate in operational budget planning for game operations and reconciliation of monthly expenses
Assist with coordination of part-time staff and associated payroll
Willingness to accept other duties as assigned
Bachelors Degree required, Master’s Degree in related area preferred
Minimum of 2 years of full-time experience at the NCAA Division I level
Ability to foster positive relationships and create partnerships with a wide range of constituent groups
Working knowledge of NCAA rules and regulations
Required to travel and the ability to work nights, weekends and holidays
Ability to work in a fast-paced environment, strong attention to detail and keep specific timelines
Strong interpersonal, verbal and written communication skills with the ability to problem solve
Ability to lift heavy boxes/equipment and work in various environmental conditions