Specialist, Facilities Resume Samples
4.6
(95 votes) for
Specialist, Facilities Resume Samples
The Guide To Resume Tailoring
Guide the recruiter to the conclusion that you are the best candidate for the specialist, facilities job. It’s actually very simple. Tailor your resume by picking relevant responsibilities from the examples below and then add your accomplishments. This way, you can position yourself in the best way to get hired.
Craft your perfect resume by picking job responsibilities written by professional recruiters
Pick from the thousands of curated job responsibilities used by the leading companies
Tailor your resume & cover letter with wording that best fits for each job you apply
Resume Builder
Create a Resume in Minutes with Professional Resume Templates
CHOOSE THE BEST TEMPLATE
- Choose from 15 Leading Templates. No need to think about design details.
USE PRE-WRITTEN BULLET POINTS
- Select from thousands of pre-written bullet points.
SAVE YOUR DOCUMENTS IN PDF FILES
- Instantly download in PDF format or share a custom link.
FO
F O'Hara
Filiberto
O'Hara
1614 Lindgren Stravenue
Houston
TX
+1 (555) 891 5669
1614 Lindgren Stravenue
Houston
TX
Phone
p
+1 (555) 891 5669
Experience
Experience
Phoenix, AZ
Specialist Facilities
Phoenix, AZ
Brown Inc
Phoenix, AZ
Specialist Facilities
- Manage and endorse improvement initiatives for the region in collaboration with Facilities COE and Analysis & Improvement
- Perform various other duties as directed by the Utilities System Manager and/or the Utilities Resource to include assistance with other departmental issues
- As a Qualified Facilities Technician, train and work with entry level candidates and summer helpers to achieve completion of work assignments and requests
- Provide door repairs, adjustments, and/or replacements involving door closers, hinges, latches, locks, closers, and exits signs
- Coordinate and own improvement initiatives in collaboration with Facilities COE and Analysis & Improvement
- Manage the delivery of leasing activities in collaboration with Facilities COE
- Qualification in Property, Project Management, Engineering, Strategy or Business Administration highly advantageous
Los Angeles, CA
Specialist, Facilities
Los Angeles, CA
Spencer, Tremblay and Balistreri
Los Angeles, CA
Specialist, Facilities
- Understands and accommodates established process and project timing. Deviates only if provided direction
- Participates as a specialized knowledge resource in established processes
- Perform daily and weekly site inspections to confirm and address any facility deficiencies
- Coordinate, oversee and assist any large training or conferences to be held at the division office or offsite
- Perform 'formal' quarterly inspections with EHS and Security teams
- Suggests improvements to business processes and independently completes small sub-projects within a defined course of action
- Relies on general direction to understand importance and urgency of work content
present
Philadelphia, PA
Inside Facilities Sales Specialist
Philadelphia, PA
Jacobs Group
present
Philadelphia, PA
Inside Facilities Sales Specialist
present
- Works with their sales leader to develop market/customer account plans to penetrate their book of business
- Conducts joint sales calls with Inside Account Managers (IAM) to assist them in closing the sale
- Actively work on Facility and Breakroom customer opportunities
- Provide support for the B2B ACs for Facility and Breakroom products
- Manage B2B AC leads via SalesForce.com
- Provide support for the IAMs for Facility and Breakroom products
- Develops customer pricing/bid strategy
Education
Education
Bachelor’s Degree in Building Maintenance
Bachelor’s Degree in Building Maintenance
University of North Texas
Bachelor’s Degree in Building Maintenance
Skills
Skills
- Basic understanding of building systems including life-safety, lighting, mechanical, electrical, and plumbing
- Knowledge of critical utility systems such as HVAC, plant steam, compressed air, vacuum, RO/DI water, compressed gas and emergency power systems
- Basic knowledge of facility management systems such as CMMS (Computerized Maintenance Management Systems), BMS (Building Management Systems) and Security access control /camera systems
- Familiarity with the operation and troubleshooting of incubators, refrigerators, freezers, cold rooms, and various lab equipment
- Experience in coordinating outside contractors in support of facility operations and maintenance, including system and equipment repair, upgrade, installation, start-up and commissioning
- Ability to organize assigned tasks in a high paced environment and concurrently monitor tasks / assignments with others that may impact timely completion. Ability to effectively manage multiple tasks and activities simultaneously
- Ability to work “On Call”, overtime, off schedule and weekend hours to provide site operational support
- Moderate written and strong verbal communication skills. Proficient at writing well-formulated emails and notifications. Ability to effectively communicate with employees, contractors and vendors. Ability to follow oral and written instructions, read, interpret and update engineering manuals/drawings relevant to the trade or the assigned task, and easily comprehend work orders
- Working knowledge of building codes, NEC, NFPA, OSHA and other basic safety training
- Familiarity with FDA / cGXP environments and associated compliance regulations
15 Specialist, Facilities resume templates
Read our complete resume writing guides
1
Specialist, Facilities Resume Examples & Samples
- Participates as a specialized knowledge resource in established processes
- Suggests improvements to business processes and independently completes small sub-projects within a defined course of action
- Will organize specialized and defined information for review
- Tends to reference documented process and practices and learnings from previous experience to address challenges. May handle more common complex challenges but Escalates situations that have not been encountered previously
- Most decisions are based on prescribed and dictated guidelines. Knowledge of theory and practice Will assist with the ability to interpret and determine next course of action that May deviate from the norm
- Understands and accommodates established process and project timing. Deviates only if provided direction
- Relies on general direction to understand importance and urgency of work content
- 80%: Dispatches and manages work orders to numerous vendors. Oversee vendor or contractor work and resolution of store / corporate repairs. Manage and prioritize store calls, needs, issue work orders and PO’s. Responsible for maintaining monthly budgets. After office hours on call is required bi-weekly
- 15%: Track, maintain, and operate store equipment asset programs and databases as assigned
- 5%: Additional responsibilities as assigned
- 3 years facilities related experience
- Experience with Excel and Word
- Ability to work and multitask in a fast paced environment
- Proven customer service
2
Facilities Programs Specialist Resume Examples & Samples
- 50% Program documentation related activities
- 30% Inspection/walkthrough for quality of work in Shire areas
- 10% Customer/Management communication
- 10% Personnel oversight
3
Specialist, Facilities Resume Examples & Samples
- Coordinates furniture reconfigurations and employee moves, adds, and changes
- Schedules and assigns work requests for outside contractors and in-house services and oversees completion
- Assists in the relocation of employees to new offices and the movement of desks, computers, etc. between offices
- Coordinate and oversee all vendor activities within the facility, such as, vending, coffee, copy paper supplies, shred it, external storage management (Iron Mountain), etc
- Oversee office supplies site usage and stocking supply room
- Oversee mail room operations
- Coordinate all conference room operations
- Coordinate, oversee and assist any large training or conferences to be held at the division office or offsite
- Coordinate with IT any issues relating to copy machines
- Coordinate and maintain with Health and Safety formal evacuation plan for facility
- Perform 'formal' quarterly inspections with EHS and Security teams
- Perform daily and weekly site inspections to confirm and address any facility deficiencies
- Maintain all badging systems
- Oversee facility operations for 3 divisional facilities within the greater Atlanta market
4
Facilities Fixed Asset Specialist Resume Examples & Samples
- Regularly update fixed asset system and spreadsheets to record new assets
- Coordinate the delivery and recording of company asset tags onto the imaging and print group equipment
- Answer and process inquiries related to fixed asset inventories
- Assist in asset list clean-up of terminated employees and coordinate the return of equipment
- Perform routine inventory checks and provide periodic reports
- Assist with analyzing, maintaining and correcting fixed asset records
- Support fixed asset processes in partnership with the fixed asset manager
- Strong organization, facilitation, and communication skills
- Self-motivated, detail oriented, creative, and resourceful team player with positive work attitude
- Demonstrated ability to think analytically and to resourcefully draw accurate conclusions
- Must have high level of interpersonal skills to handle sensitive and confidential situations
- Ability to handle multiple tasks with aggressive deadlines
- Ability to develop reports with required accounting detail, timely delivery and accuracy
- Ability to work at a computer for long periods of time
- Ability to stand, walk, stoop, kneel, crouch, and climb as well as manipulate (lift, carry, move) up to 20 pounds
- Fixed asset management and/or inventory administrative service experience
5
Specialist, Facilities Resume Examples & Samples
- Completes scheduled preventive maintenance activities and unscheduled repairs / upgrades to mechanical, electrical, pneumatic and plumbing systems and equipment in a timely manner. Ensures operational uptime for all HVAC, utilities, equipment and fire life safety systems
- Performs a variety of service, maintenance and repair work to support the successful operation and continual upkeep of the site, including painting, event set up, minor office reconfigurations, and equipment assembly / installations
- Performs daily rounds of building, grounds and equipment per work instructions. Identifies health and safety hazards, maintenance and repair issues, and takes appropriate action to remedy findings including prompt notification to management
- Provides 24/7 response to critical equipment and utilities alarms
- Provides oversight and support to outside contracted service providers
- Serves as a Facilities site representative during interactions with all cross functional groups, as required
- Provides oversight with scheduling and coordination of PM work orders including administering and monitoring planned and unplanned work order activity as well as conference room setup, as required
- Completes documentation associated with preventive, corrective and service work orders to ensure asset history and department metrics are maintained
- Provides input with Facilities service contracts to help ensure proper agreements are established, concise scopes of work are developed, and detailed schedules with service / labor costs are submitted
- Provides input with the development and revision of required preventive maintenance procedures, work instructions and guidance documents
- Coordinates the identification, procurement and inventory control of spare parts, materials and supplies as required to ensure availability for maintained equipment
- Basic understanding of building systems including life-safety, lighting, mechanical, electrical, and plumbing
- Basic knowledge of facility management systems such as CMMS (Computerized Maintenance Management Systems), BMS (Building Management Systems) and Security access control /camera systems
- Familiarity with the operation and troubleshooting of incubators, refrigerators, freezers, cold rooms, and various lab equipment
- Experience in coordinating outside contractors in support of facility operations and maintenance, including system and equipment repair, upgrade, installation, start-up and commissioning
- Ability to work “On Call”, overtime, off schedule and weekend hours to provide site operational support
- Moderate written and strong verbal communication skills. Proficient at writing well-formulated emails and notifications. Ability to effectively communicate with employees, contractors and vendors. Ability to follow oral and written instructions, read, interpret and update engineering manuals/drawings relevant to the trade or the assigned task, and easily comprehend work orders
- Working knowledge of building codes, NEC, NFPA, OSHA and other basic safety training
- Basic working knowledge of Microsoft Office Suite – Word, Excel and Outlook, and the ability to learn new software, such as enterprise business, building management, security, and maintenance management systems
- AA / AS degree or acceptable trade certification of experience in combination of education and practical experience
- Minimum 4 years of Facilities / Operations experience supporting and troubleshooting HVAC, plant steam, compressed air, vacuum, RO/DI water and compressed gas systems
6
Facilities Project Management Specialist Resume Examples & Samples
- A current active Top Secret U.S. Security Clearance
- Must be able to obtain Sensitive Compartmented Information (TS/SCI) with Counterintelligence Polygraph (CI Poly) security clearance post start
- Must have Project Management experience
- Must be able to work alternate work schedule to meet mission demands
7
Facilities Administration Specialist Resume Examples & Samples
- 2 to 3 years relevant work experience, preferably in facilities work order management and facilities accounting practices
- Demonstrated experience and skills in administrative and organizational duties
- Ease of working in business systems, process-oriented, and strong computer skills
- Ability to use all Microsoft Suite products and possess intermediate MS Excel skills
- Strong interpersonal, relationship building, and cross-functional skills
- Ability to effectively present information in concise and relevant terms for business decisions
8
Facilities Svcs Specialist Resume Examples & Samples
- 1-3 years of experience in mechanical and electrical distribution systems and/or industrial plant/facility
- Prior experience or training in the Mechanical and/or Electrical Maintenance Field
- Must possess excellent communications skills - both written and verbal
- Knowledge of safety regulations associated with utility or industrial operations
- Ability to work with a diverse group of staff at all levels of an organization
- Ability to understand a process and ability to solve complex problems and troubleshoot equipment
- Valid driver’s license and ability to meet fleet safety standards
- Maintenance or reliability certifications
9
Facilities Supplies Sales Specialist Resume Examples & Samples
- Works with the Sales Manager to develop Facility Supplies sales strategies for the assigned territory/division
- Trains and coaches OP sales representatives on Facility products, processes and buyers to increase their ability to access, persuade and close Facilities business
- Conducts joint sales calls with sales representatives to assist them in closing the sale
- Participates in current account business reviews to introduce Facility Supplies and increase revenue while adding value to the account
- Provides expertise and input to the corporate-wide Facility Supplies program regarding product selection, training and issue resolution
- Achieve Jan/San - Break room - Safety revenue and gross margin targets in defined division
- Achieve retention and penetration of Jan/San - Break room - Safety targets in existing OP accounts and new Facility Accounts
- Strong time management and organizational skills
- Proficient in solutions: E-Way, Alpha, Procurement Analyzer
- Thorough knowledge of company products and services
- Minimum of five (5) years selling experience required
- Extensive knowledge of Jan/San,Break room, and/or Safety products
- Training and/or demonstration experience, both internal and end-user, strongly preferred
- Candidate should be competitive and self-motivated with strong work ethic
10
Senior Specialist Associate, Facilities Resume Examples & Samples
- Experience in contract management & dispute resolution
- Mastery in SAP & PIMS: Purchase Orders and Payment Requests; Vendor Add Forms, as well as the capability to run reports within SAP & Access Center (PIM) for contracted employees
- Experience in operating role – preferably Integrated facilities Management across diversified portfolio
- Experience in functioning in a consultative role. Ability to present to and influence senior leaders
- Excellence in communication skills
- Experience in training and mentoring others in the use of problem solving and change management skills
- Working knowledge of and experience applying change execution methodology
- Spanish fluency
- English fluency
11
Inside Facilities & Breakroom Sales Specialist Resume Examples & Samples
- Customer profiling and qualifying
- New marketing and proactive sales campaigns
- Handle all customer facility pricing / bid exercises
- Actively work on Facility and Breakroom customer opportunities
- Manage pipeline leads via SalesForce.com
- Attend/participate in weekly and monthly team meetings to share best practices
12
Inside Facilities Sales Specialist Resume Examples & Samples
- Provide support for the B2B ACs for Facility and Breakroom products
- Conduct regular trainings with the B2B ACs including but not limited to
- Jan/San industry knowledge building
- New product trainings
- New marketing campaigns
- Support B2B ACs by co-selling to prospects via a consultative approach, in addition to resolving any customer selling issues around the category
- Assist B2B AC team by developing FS solutions for prospects and assist with facility pricing, as needed
- Share findings with B2B ACs and consult on strategic approach for customer engagement
- Track and manage all opportunities and pipeline via Salesforce.com to ensure all program requirements are met during the selling, implementation, and maintenance phases
- Manage B2B AC leads via SalesForce.com
- Attend Facility Solutions team meetings to learn new product information, marketing information and procedures that would then be shared with the B2B AC team
- Attend/participate in B2B AC weekly and monthly team meetings to share best practices and educate B2B AC teams on Staples Facilities offering
- Be an active participant in sharing the unique needs of the B2B AC team and what should be changed to support them
13
Facilities Project Management Specialist Resume Examples & Samples
- Minimum of 10 years Facilities Project or Construction Management experience
- Able to work alternate work schedule to meet mission demands
- Experience with facilities operations/management
- Experience working in a federal government environment
- Job will be located in Springfield, VA
14
Facilities Sourcing Specialist Resume Examples & Samples
- Support the Preferred Supplier Programs focused on spend categories by understanding and leveraging spend, standardizing products/services and optimizing the supply base
- Assist in identification of FM commodity spend categories or suppliers to pursue implementation into Preferred Supplier Program
- Support the FM Global platform related to the standardization of policies and procedures consolidate vendors, case studies and address any needs or deficiencies
- Participate in cross-functional team efforts to develop and execute sourcing initiatives that balance cost and quality
- Ensure contracting and procurement standards are maintained throughout the portfolio
- Maintain compliance with all Aptean procedures, policies, security and local regulations, and ensure timely response to regulatory issues and inspection findings
- Oversee subtenant relationship for any Aptean facilities currently sublet to other parties
- Participate in and lead procurement tasks related to PDS as part of the Jll Sourcing organization
- Implement sourcing initiatives for projects, execute objectives, strategies, category spend assessments, and milestone time lines
- Foster the relationship with Corporate Legal and Risk Management to ensure all contractual terms and conditions comply with standards or other contract changes are formally reviewed and approved by legal/risk management
- Support e-commerce procurement initiatives as required
- Must be "hands-on" and assist in routine office support tasks when required
- 3-5 years strategic sourcing experience with a global knowledge. Prior experience with office build-outs, closures, and relocations preferred. Experience running a Procurement function preferred
- Proven negotiation and facilitation skills
- Excellent PC skills, proficient in MS applications
- Good understanding of typical commercial office space and real estate leases structures
- Proficient in Microsoft Office (Excel, PowerPoint, Word)
- Excellent Inter-personal skills, organization skills
- Ability to participate and work in decentralized environment
- Hands-on role requiring the individual to be a self-starter. The ability to take direction and work within set parameters
- Expertise in sourcing with demonstrated ability to manage change
- Success implementing multiple new procurement strategies across a diverse geography
- Proven analytical and problem-solving abilities
- Financial oriented with a solid knowledge of business financial concepts
- Excellent written and oral communications skills with the ability to create effective documentation and present ideas in business-friendly and user-friendly language
- Self-motivated and directed. Established organizational abilities
- Team-oriented and skilled in working within a collaborative environment
- Must be able to maintain confidentiality with respect to information concerning unannounced acquisitions and personnel discussions
- LI-AM1
15
Facilities Project Specialist Resume Examples & Samples
- Provide support on various projects for Corporate Facilities Manager and Property Managers as requested
- Works within a team environment on special nonrecurring and ongoing projects
- Complete administrative tasks and departmental related duties as assigned
- Identify, troubleshoot and resolve problems with contractors, Non-standard employee maintenance requests or service issues
- Conducts physical inventories of Bank property and physical assets
- Manage Construction Administration document preparation and management
- Coordinate and ensure Move/Space planning project and installations as needed
- Assist with planning for future development of facilities in line with strategic business objectives
- Space planning and design, experience with AutoCAD required
- Update and input information in standards manual for Facility & Real Estate Operations, Furniture and Equipment
- Building systems and controls
- Post High school degree or related GED
- Two to three years of related Facilities Project Specialist experience and/or training in Facilities environment
- Requires analytical skills, ability to compose detailed reports and correspondence and to effectively respond to common inquiries or complaints from internal and external customers, co-workers, and/or supervisor
- Ability to effectively analyze and problem-solve in standard situations utilizing critical thinking skills
- Excellent organizational skills, attention-to-detail and ability to effectively prioritize and follow- up in a timely manner required
- Meet deadlines and manage multiple tasks simultaneously in a fast passed work environment
- Excellent written and verbal communication skills with good presentational skills, in addition to solid math skills and ability to interact with customers, internal Bank personnel and third party entities
- Demonstrated knowledge and proficiency with MS Office ; Word, Excel, Publisher (optional) and PowerPoint
16
Facilities Utility Specialist Resume Examples & Samples
- Identifying and checking tools, test equipment and certain commodities in and out of the warehouse, as well as the service, cleaning, inventory storage and accounting of tools, test equipment and commodities used in the daily operation
- Performing routine maintenance tasks of a general nature, such as servicing, cleaning and transporting equipment as well as cutting, sizing, and forming materials
- Assisting in the operation of the airline baggage system including and not limited to monitoring, managing and clearing of baggage related jams and operational support of the baggage handling systems
- Surface treatment of facility component parts with chemicals and sandblasting equipment
- General shop and housekeeping responsibilities as related to storage, break, and work area cleanliness
- Supporting the department through the transportation, inventory and accounting of parts and components needed to complete tasks
- Assisting Technicians with work as requested
- Facilities Utility Specialist must be able to work around the clock shifts, including weekends and holidays, in the outdoors in all weather conditions
- Facilities Utility Specialist are represented by the International Brotherhood of Teamsters (IBT)
- Shift differentials are paid for working an afternoon or evening shift respectively as outlined in the collective bargaining agreement
- New employees are required to join the union within ninety (90) days of employment
- There is an initiation fee for joining the union and subsequent monthly union dues
- Must have a high school diploma/GED or education equivalent or a certification from an accredited trade school
- Strong interpersonal skills and the ability to function as a team member in a demanding service environment
- Must be able to bend, reach, stoop, push, and pull
- Mobility requirements including lifting, carrying, crawling, and ladder climbing
- Must be able to work in confined spaces
- Proficiency with MS Office - Excel, Outlook preferred
- Customer focused
- Must be legally authorized to work in the United States for any employer without sponsorship
- Successful completion of interview required to meet job qualification
- Must be available to work any shift that is assigned to you within a 24 hour/day, 7 day/week operation which can include late nights, early hours, weekends and holidays
- Employees may bid for schedules several times a year and schedules are awarded according to seniority
- Valid (active) US state issued Driver's License - (expired, suspended, revoked or denied are not considered valid)
- Overtime available/required depending upon operational need
17
Specialist, Facilities Development Resume Examples & Samples
- Managing projects, delivery of space, construction, procurement, office set up
- Develops and maintains a detailed project schedule
- Determines lead time, funding limitations and resources required for various phases of project
- Schedule and participate in project follow up meetings, either in person on by conference
- Develops and review project status and reports
- Supports the Project Manager with tracking project assignments
- Reviews project proposals and deliverables with Project Manager
- Work with the Project Manager to oversee contractors and permit process
- Supports the Project Manager with project scope details, contracts and change orders
- Update and distribute project checklists, timelines and other project related information
- Travel to various office locations to oversee external office moves
- Serves as back-up for the weekly conference call to review project activity
- Assists with furniture procurement as directed
- Adhere and enforce the corporate seating and furniture standards
- Maintain good communication with technicians and contractors
- Assures timely and efficient completion of jobs
- Communicates and documents for each job site
- Completes daily, weekly and monthly reporting to maintain schedules
- Processes all invoices in a timely manner
- Understand and execute plans in order to meet customer’s expectations
- Travels 25% of the time
- Ability to apply concepts of basic algebra and geometry
- Associate's degree (A.A.) or equivalent from a two-year college or technical schol; or six-months to one-year related experience and/or training; or equivalent combination of education and experience
18
Specialist, Data Centre Facilities Resume Examples & Samples
- Provide subject matter expertise and technical direction to help us meet or exceed the reliability and service level objectives of internal information and process management (I&PM) and business customers
- Provide operational oversight, continuous improvement and technology planning
- Work with onshore and offshore outsource teams to deliver operational support outcomes that are based on quality measures, reliability metrics, service levels, user satisfaction, and continuous improvement goals
- Manage production environment changes, minimize risk and operational impacts and ensure these impacts to other infrastructure components are understood and mitigated
- Add to the infrastructure service catalog, including service ownership, service definition, service level agreement (SLA) negotiation, SLA performance, and SLA reporting
- Help develop budgets and assist with financial stewardship
- Contribute to policy and process development, effectiveness monitoring and audit compliance (i.e. SOX compliance and payment card industry standards)
- Build and maintain effective relationships with key internal and external partners
- Ensure critical data centre facilities meet disaster recovery requirements
- Provide key input into future infrastructure strategy, and identify, plan, implement and lead continuous improvement opportunities
- Five or more years of experience in infrastructure operations
- Three years of oil and gas industry experience is an asset
- Bachelor degree in computer science, mechanical engineering, electrical engineering, electronics engineering degree or a technical college diploma
- Information Technology Infrastructure Library (ITIL) Foundation certification is preferred
- Demostrated technical knowledge of infrastructure operations with specific knowledge of highly available data centre facilities, cloud computing, converged systems, and provisioning automation
- Strong vendor management skills, to successfully work with an outcomes-based outsource agreement or statement of work
- Advanced analytical and problem-solving skills with well-developed conflict identification and resolution skills
- Well-developed interpersonal skills with an ability to work effectively with various sizes of highly focused and geographically dispersed teams
19
Facilities Planning Specialist Resume Examples & Samples
- Assist the Manager of Facilities Planning with personnel space planning
- Assist in using FM Systems software solutions
- Assist the Manager of Facilities Planning with Furniture/Asset Management and Barcode Controls
- Familiar with a variety of the facilities concepts, practices, and procedures
- Performs a variety of tasks. A wide degree of flexibility, creativity and latitude is expected
- May require overnight travel and overtime as needed
- This position requires a highly organized detail-oriented person
- Requires a high school diploma or equivalent, college degree preferred
- Ability to juggle multiple tasks
- Good follow through skills
- Frequent overtime may be required
- A ”can do” attitude
- Ability to manage/build relationships
- Experience with Microsoft Outlook, Word, Excel, PowerPoint, Corel required
- 1-3 Years Facilities, Furniture/Asset Management, and Operations experience preferred
20
Specialist Validation Utilities Facilities Temperature Resume Examples & Samples
- Minimum Level of Education: University (Master) degree in Sciences / Biological Engineering (e.g. Pharmacist / Master in Sciences / Bio Engineer)
- At least 3 to 5 years of experience in a pharmaceutical or validation & qualification in an equivalent environment (food industry, cosmetic…)
- Relevant quality and GxP regulatory experience, not necessarily within a quality department
- Experience with Temperature, Facilities and Clean Utilities validation (cold room - thermostated rooms, stand-alone (fridge, freezer, incubators), HVAC , UDF , LAF , RABS, Isolator, clean Utilities )
- Knowledge in validation activities
- Need to have knowledge in the key activities related to Temperature, Facilities and Clean Utilities validation
- Need to have first experience in GxP and Regulatory
- Strong interpersonal with demonstrated engaging, empowering and leadership style and well developed relation building skills to gain trust, credibility and to build a team spirit within the department
- Knowledge of cGMP and guidelines (FDA/EU/WHO)
- Demonstrated impact and influence
- French speaker and good skills in English
- Owner of SOP, transversal CAPA / transversal risk & issues, involvement in validation deviation and voice of the site regarding temperature and decontamination validation
- First line of training for Temperature, Facilities and Utilities validation
- Manage knowledge transfer to his/her network in order to raise expertise level in the MPU/SPU
- Fronter during corporate and regulatory inspections for Temperature, Facilities and Utilities validation related topics
- Review and participate in the improvement of the Global Standards, Technical Standards, to enhance compliance, standardization and simplification
- Provide technical support and knowledge to MPU/SPU’s to guarantee manufacturing and quality validation and qualification processes are designed and executed to deliver expected product quality, as well as robust, sustainable operations
- Implement and maintain tools to support train and simplify Temperature, Facilities and Utilities validation
- Support discipline engineer of BeEM in the project for subject linked to Temperature, Facilities and Utilities validation
21
Facilities Office Specialist Resume Examples & Samples
- Minimum 4 years of experience in preferred construction and contracts
- Auto cad experience
- AIA contract administration
- Microsoft Project Management
- Provides department with administrative support, including but not limited to: coordinating schedules and appointments, organizing travel arrangements, drafting documents, and establishing agendas
- Arranges and coordinates room setups for departmental meetings held at facilities
- Analyzes unit operating practices, such as record keeping systems, forms control, office layout, systems, personnel and budgetary requirements, and performance standards to revise established procedures
- Reviews and processes invoices for approval
- Reviews and answers correspondence
- Studies management methods in order to improve workflow, simplify reporting procedures, or implement cost reductions
- Performs word processing duties
- Receives, dispatches and tracks work tickets for disciplines supported by Facilities. Examples include: electrical, carpentry, plumbing, HVAC, grounds and snow removal
- Maintains schedule of required maintenance and inspection of building equipment and systems
- Collaborates with various staff and departments to complete special projects
- Handles confidential material relevant to company operations
- Promotes a positive atmosphere and work environment in the department
- May be required to handle and ship small items via UPS, USPS, or other means
- May assist with department maintenance activities to maintain working knowledge of requirements
22
Facilities Mgmt Specialist Resume Examples & Samples
- Scheduling and maintaining calendars of appointments and meetings and coordinating related arrangements
- Coordinating and managing travel itineraries and arrangements
- Screening calls, answering questions and directing inquiries to the appropriate party promptly and efficiently
- Completing and submitting expense reports on a timely and accurate basis
- Assisting with the preparation and distribution of various reports and presentation materials
- Proactively preparing leaders for meetings, anticipating needs of the team on a daily basis
- Prioritizing and managing multiple assignments, following through on issues promptly and effectively
- Providing other general administrative assistance and support as needed
- 3+ years working experience as an Administrative Assistant
- Good at time management and attention to details and self driven
- Ability to identify and articulate issues, offer solutions and follow-through to resolution
- Ability for discreetly handling sensitive and confidential information and ability to maintain professionalism under pressure
- Collaborative and be able to work with individuals at all levels of the organization
- Ability to take initiative and look for opportunities
- Proficiency in Outlook calendaring, MS Word, PowerPoint, Excel and Adobe Acrobat
23
Facilities Svcs Specialist Resume Examples & Samples
- 1-3 years related experience in giving direction or supervision in the skilled trades
- Proficient in computer software applications including computerized maintenance management systems
- Valid driver’s license and ability to meet UI Fleet Safety Standards
- Familiarity with institutional maintenance concepts, practices and terminology
- Familiarity with general and maintenance specific safety regulations and practices
- Journeyman or Master trades license highly desired
- Experience working within AssetWorks AiM (computerized maintenance management system)
- Ability to read and comprehend construction documents
24
Facilities Telecommunication Specialist Resume Examples & Samples
- Assist with future design, staging, configuration, implementation, and support of telecommunication networks
- Responsible for managing existing VoIP Networks
- Provide first response to system alerts, warnings, and errors and diagnose and resolve system problems
- Proactively identify issues, contact the appropriate vendor to issue trouble tickets and move adds and/or change request
- Troubleshoot telecommunication devices and components as is relates to the VoIP and telecommunication networks
- Perform QA and testing of various transmission medium and infrastructure components
- Track all assigned cases to completion and verifying directly with the customer that the job has been completed satisfactorily
- Perform system administration and provision as it relates to the telecommunication network
- Design and configure system devices, and implements changes to the telecommunication network infrastructure
- Provide the appropriate reports such as: Traffic Usage, call accounting, etc
- Actively participates on statewide teams, both internal and external to the Turnpike
- Education: High School Diploma or equivalent experience required; College Degree preferred
- Ability to identify and validate various equipment and system failures to include but not limited to; telephone switches, telephone systems and network systems required
- 5 years of experience working in Facilities Operations & Maintenance (Other combinations of experience and education that meet the minimum requirements may be substituted.)
- Must have a valid Driver’s License and have the ability to travel to all owned facilities for deployments and investigations including field work for extended hours; must work on-call and ready-to-work
- TCP/IP and Network Certification
- VOIP Certification
- Microsoft Certified Systems Engineer Certification
- Ability to effectively communicate in English (both verbal and written)
- Ability to review programs for conformance with FDOT Standards
- Advance Computer skills to include MS Office and CMMS/CA Unicenter experience preferred
25
Specialist Facilities Resume Examples & Samples
- Perform Housekeeping of various Equipment, Internal and External Areas, and various Mechanical Rooms
- Perform Dry Wall repairs and modifications
- Perform Wall Prime & Painting and Mechanical Integrity Piping Prime & Painting
- Provide response for electrical circuit breaker trip identifications and appropriate resets and/or checks for root cause repairs as needed in a timely manner
- Provide door repairs, adjustments, and/or replacements involving door closers, hinges, latches, locks, closers, and exits signs
- Perform Dock Door and Levelers Checks, fill out the appropriate Checklist, provide qualified adjustments, and/or develop work requests as needed for service responses
- Hang wall mounted devices for bathrooms, offices, hallways, etc. as requested
- Work with a qualified Facilities Engineer/Contracted Service or attend a qualified training program to learn and become qualified to work on, eventually alone after being signed off, the Building Maintenance of the Facilities Systems mentioned in the General Function
- Participate in reviewing, red-lining, and updating procedures, checklists, PM’s, as well as, utilize them to perform the operations and maintenance on the systems
- Perform assigned Inspections for the Mechanical Integrity of the Facilities Systems
- Perform Behavioral Observation Safety (BOS’s) checks as required monthly
- Participate in Incident and Accident Investigations if they arise
- Participate in the TPM Seven Step Process for search of Facilities root causes
- As a Qualified Facilities Technician, train and work with entry level candidates and summer helpers to achieve completion of work assignments and requests
- Order correct parts as needed and recommend spare parts to order to avoid business interruptions
- Focus direction for predictive and preventive maintenance measures to avoid/eliminate downtime of facilities’ systems
- Chaperone contractors to facilities work need areas (ex. roof leaks, replacements in kind, weather damage, interior damage, etc.) for warranty work, contracted services work, and/or for emergency responses to situations
26
Facilities Office Specialist Resume Examples & Samples
- Must have a minimum of 4 years experience in space or occupancy planning, move management and/or property management
- Must be able to work Monday – Friday and at times after hours or weekends
- Must be able to travel up to 25% - Travel may be for attending a conference or additional training. Travel may consist minimally of day trips between Springfield and Monett to a week or more if a move project is planned at another Jack Henry location. 3-4 times a year, travel will be required to Charlotte, NC for department meetings
- Must have a minimum of 6 months experience working with a helpdesk or request-tracking environment
- Associate degree is preferred
- Experience using AutoCAD – take existing CAD drawings, polyline objects and make other changes to CAD drawings such as change object layers, use annotation, and insert, change, and hatch objects is preferred
- Experience using CAFM software (Computer Aided Facility Management) is preferred
- 2 years experience with Adobe DC or Adobe Professional is preferred; looking for experience in being able to convert CAD drawings to PDF, and use commenting and text tools
- 3 years experience using Microsoft Excel is preferred
- Provides programming, space planning and coordination services for MACs (Moves, Adds, Changes)
- Conducts audits to verify employee locations, furniture layouts and room configurations are correctly noted on floor plans
- Distributes current floor plan and employee Data to Office Point Of Contacts on a monthly or ad-hoc basis
- Will physically walk the floor for local JHA offices on a monthly basis
- Updates employee or space changes in CAFM Software in a timely manner
- Reviews Seat Assignment Requests for adherence to JHA guidelines
- Escalates issues or works to resolve with management
- Confirms new hire seat locations with IT, Telecomm and Hiring Managers
- Runs queries, reports and/or spreadsheets and compiles data
- Proficient in AutoCAD to update drawings as needed
- Performs word processing and excel duties
- Receives, dispatches and tracks work tickets for provider group
- Collaborates with various staff and departments to complete projects
27
SBA Facilities Sales Specialist Resume Examples & Samples
- Works with their Sales Manager to develop Facility Supplies sales strategies for their assigned territory/division
- Conducts joint sales calls with sales reps to assist them in closing the sale
- Participation in current account business reviews to introduce Facility Supplies and increase revenue while adding value to the account
- Achieve Jan/san - break room - safety revenue and gross margin targets in defined division
- Achieve retention and penetration of Jan/san - break room - safety targets in existing OP accounts and new Facility Accounts
- Self-starter, results oriented
- Computer literacy, including competency related to MS-Windows-based applications
- Detail oriented with strong administrative follow-up and follow-through
- Demonstrated analytical, negotiating, and problem-solving skills
- Minimum of five (5) years selling experience required in at least one of the following disciplines: jan/san, break room, and/or safety products
- Extensive knowledge of jan/san, break room, and/or safety products also required
28
Facilities Project Management Specialist Resume Examples & Samples
- Develops and formalizes integrated baseline project management plans: team charters, work and organizational breakdown structures, quality planning, change management process and project closure, to ensure controls are in place throughout project life cycle
- Consolidates independently generated project data and interfaces with functional specialist on cross-functional teams, to ensure stakeholder understanding of trade-offs amongst cost, schedule, quality and risk
- Recommends appropriate actions to stakeholders to satisfy project goals and objectives
- Acts as consultant to site management in the design, development and implementation of project management processes and systems
- Develops project plan for major projects, in accordance with accepted project management principles based on Project Management Body of Knowledge (PMBOK) (R)
- Establishes formalized project change control board and processes, to ensure deviations from the baseline plan are properly documented and submitted for approval or rejection
- Incorporates approved changes into work statements, cost and schedule baselines
- Identifies and documents requirements necessary to meet project needs
- Defines scope with the project team, applying appropriate standards, guidelines, regulations and procedures to ensure all of the work and only the work required to complete the project is included in the baseline
- Establishes baseline critical path schedule, using computing software, to integrate elements of the work breakdown structure and resources, for major projects
- Monitors milestones and task activities to ensure timely completion of project. Performs variance analysis and makes recommendations for change, to ensure schedule commitments are met
- Develops cost estimate and identifies resources needed to complete project activities, using project cost management processes, for major projects. Establishes cost baseline
- Monitors baseline, using earned value management system
- Performs variance analysis and makes recommendations for change, to ensure cost targets are met. Identifies and formalizes required communication flows to project stakeholders, including team members, management, program and functional organizations
- Prepares and presents management briefings to communicate project(s) status, identify issues and solicit help for resolution.Identifies potential risks by using established project management tools
- Assesses risks, by applying standard project risk techniques
- Develops risk response plan and makes recommendations to project stakeholders to minimize project risk. Identifies for project team, the means by which all necessary goods and services will be provided, using all appropriate guidelines and procedures, in order to ensure project budget and schedule are met
- Must be able to obtain Sensitive Compartmented Information (TS/SCI) with Counterintelligence Polygraph (CI Poly) Security Clearance post start
- Minimum of 5 years project or construction management experience
- Experience managing multiple projects
- Proficiency using SAP
- Experience working in Federal Government environment
- Understanding of facilities operations
29
Facilities Finance Specialist Resume Examples & Samples
- 4 year university degree
- Min 3 years of finance/ accounting experience preferably in a retail environment
- Ability to work in a fast paced environment & effectively manage multiple priorities
- Team player with strong leadership skills
- Strong MS-office skills
30
Facilities & Shipping / Receiving Specialist Resume Examples & Samples
- Liaison to facilities contractors (janitorial, construction (and related trades), property manager, movers, and
- Clear verbal and written communication skills
- Ability to work independently and collaboratively in a team environment
- Basic Knowledge of HVAC, Electrical, Plumbing, Carpentry, Painting ETC
- Ability to lift up to 25 lbs
- Ability to Climb ladders
- Prism and SAP experience
- Ability to obtain a U.S. Top Secret Security Clearance
- Bachelor’s degree or Associate’s degree
- Minimum 2 years of prior facilities and shipping/receiving experience, stockroom
31
Facilities Project Management Specialist Resume Examples & Samples
- Define scope with the project team, applying appropriate standards, guidelines, regulations and procedures to ensure all of the work required to complete the project is included in the baseline
- Monitor milestones and task activities to ensure timely completion of project
- Perform variance analysis and makes recommendations for change, to ensure schedule commitments are met
- Minimum of 3 years project or construction management experience
32
Facilities Accounting Specialist Resume Examples & Samples
- Provide real-time reporting for all capital budgets
- Assist with the purchase order process upon project completion
- Prepare ROI analysis of potential new stores
- Assist with preparation and analysis and review of expense accounts
- Create assets monthly to ensure the asset listing is up to date
- Assists fixed asset specialist with ad hoc projects
- Provides ad hoc reporting and performs other duties as requested or required by upper management
- Bachelor’s Degree in accounting preferred or comparable experience
- Excellent computer and analytical skills; Microsoft Word & Excel, Essbase, Lawson, etc
- Excellent problem solving skills and analytical skills
- Excellent interpersonal and communication skills to interact with all levels across the organization
- Must be sharp, deadline focused and motivated with excellent communication skills
- Ability to function as a team member and get along with others
33
Procurement Specialist Facilities Resume Examples & Samples
- Office Products & Services (office supplies, business cards, stationery, cleaning supplies and services, couriers & messenger services, records management (offsite), mailroom equipment & services, catering & food delivery, car services)
- Real Estate Products & Services (furniture, flooring, audio-visual, lighting)
- Multi Function Device Products & Services (printers, copiers)
34
Facilities / Financial Specialist Resume Examples & Samples
- Bachelor's degree and five years related, demonstrated facilities management experience, or a combination of education and relevant experience
- Ability to complete Property Management training within the first six months
- Excellent oral, written, and communication skills, including ability to understand, interpret, and communicate policies and procedures
- Ability to complete Cardinal Curriculum I and II within first year in role
- Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting
- Knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications
- Ability to work well independently, but also to seek or offer assistance when needed
35
Facilities Business Specialist Resume Examples & Samples
- Supports implementation and administration of facility standards and policies and procedures
- Oversee Facilities related purchasing, office supply equipment procurement and related process/policy development and administration
- Codes invoices, acquires approvals and facilitates the completion of all required Accounts Payable forms for payment processing
- Verifies vendor accounts by reconciling monthly statements and related transactions. Contacts vendors as needed
- Prepares company purchase requisition forms to initiate payment under contracts; submits related invoices for contract period
- Supports implementation and ongoing administration of the Facilities helpdesk function
- Collecting and reporting greenhouse gas data
- Supports the development and ongoing administration of Facilities SharePoint site
- Coordinate and administrate staff facilities access data collection and reporting
- Primary regional point of contact with respect to equipment purchases/leases
- Assists Facilities PC/Cell phone Coordinator with regional data reporting
- Manage, direct and organize purchasing and leasing of office equipment, supplies and services for Western locations
- Analyze and evaluate system operations and performance
- Recommend goals and objectives and assist in the development and implementation of policies and procedures
- Review and approve contracts and purchase orders; maintain contact and negotiate with vendors; keep informed of market conditions and new products; research savings opportunities by way of volume discount; evaluate and recognize vendor performance
- Supervise and participate in the development of bid specifications; solicit, analyze and award bids
- Create and maintain custom spreadsheets and reports as needed, by combining data sources into a single report, importing data from databases, manipulating data to present via pivot tables, etc
- Establish and maintain cooperative working relationships with those contacted in the course of work
- Perform additional tasks and duties as required
- Copier/Scanner equipment
- Knowledge of basic Accounts Payable processes and procedures required
- Basic knowledge of property management maintenance software desired
- Basic knowledge of RoomTag software desired
- Basic knowledge of Vision and CostPoint accounting software preferred
- Advanced proficiency in Microsoft Office Excel
- Intermediate proficiency in Microsoft Office Word and Outlook
- Knowledge of Microsoft SharePoint desired
- Knowledge of Adobe Acrobat highly desired
- A proactive approach with a positive attitude
- The ability to be flexible
- The ability to be self-sufficient, creative a problem solver, and results-oriented
- Excellent organizational skills, time management, and prioritization abilities
- Respect and consideration to management, co-workers and all other internal and external parties
- The ability to work independently as well as being a dedicated team player
- Extended periods of sitting, typing/data entry, telephone, stooping/reaching to access files, ability to repeatedly lift 30lbs
36
Specialist Facilities Resume Examples & Samples
- Business partner with executives and line managers in local and regional offices to deliver best practice world class standards by understanding business and function priorities and influences outcomes to ensure alignment
- Direct the team in relevant risk, health, safety, physical security, business continuity and emergency response procedures and support the risk control owner for the region
- Manage and endorse improvement initiatives for the region in collaboration with Facilities COE and Analysis & Improvement
- Support in managing the team, support functions, service partners in delivering the scope of facilities services for all applicable locations for assets/functions such as the provision of maintenance, accommodation, leasing, consumables, occupancy planning, access, office use, catering, workplace experience, office standards and etiquette
- Supplier management, contract compliance and negotiations for services undertaken via Supply procedures and utilizing administration resources and Facilities COE
37
Facilities Project Specialist Resume Examples & Samples
- Attend project/vendor meetings when necessary
- Assist with contractor walkthroughs and final project punch-list tasks
- Help monitor the electronic warehouse inventory system
- Assist with employee moves and final punch-list tasks
- 1-2 years design or facilities fundamentals
- Excel, Word, AutoCAD, Microsoft Project, space design knowledge
38
Facilities Operation Specialist Resume Examples & Samples
- A minimum of 3 years of maintenance experience, including HVAC, plumbing and electrical
- Air conditioning and refrigeration certification by an EPA Type 2 or above approved testing organization
- Position requires extensive travel for extended periods of time related to providing corporate support to property facilities operations
- Position requires previous experience in student housing, apartment or hotel in a maintenance manager position
- EPA Universal certified, CPO certified, and trained to comply with all OSHA and NFPA and other safety inspections and regulations
- Experienced in student housing Turn procedures, key control, and construction methods including final acceptance relating to punch of the units and buildings
- Computer skills in using the ACC Intranet site, Excel, WORD, and work order databases
- Hands-on experience in assisting and training personnel at the property level in all building trades to include carpentry, plumbing, electrical, HVAC, and computer skills
39
Facilities Construction Specialist Resume Examples & Samples
- Direct the design, create the budget, and manage the construction for small to mid-level projects. These projects are generally alterations to existing facilities, which can take up to 2 years with a potential budget of $1 million or more
- Conduct facility programming, space usage, and traffic flow analyses to determine and recommend the best facility size and layout
- Manage and maintain relationships with capital equipment vendors to ensure quality control in pricing, service, and equipment design
- Provide technical expertise on the maintenance and operation of fuel systems, automated car washes, security equipment, vacuum units, and various other specialty equipment items and recommend appropriate systems to purchase
- Assist with proposal review and procurement of capital equipment items to ensure proper items are ordered, pricing is accurate
- Produce cost/benefit and risk analyses (ProForma) for capital equipment and facility design options
- Provide project support for Construction Managers for larger projects. These projects are generally large, complicated, multi-million dollar projects requiring significant coordination and/or planning with airport and governmental authorities and can last several years
- Interact with airport authorities and municipalities, as needed, to coordinate the permitting and completion of projects
- Assist Groups and Facilities Department personnel with any/all maintenance, repair, and/or equipment concerns
- Manage roll-out and custom project initiatives as the primary contact
- Research and identify environmental compliance concerns and adjust projects accordingly
- Help to update and maintain Construction Specification documents for all brands
- Maintain general suggested preventative maintenance plans and equipment cut sheets
- Bachelor's Degree required (Business Administration or Construction Management preferred)
- Five (5) years of construction project management experience required
- Familiarity with AutoCAD preferred
- Basic proficiency level with Microsoft Office products
- Previous experience on the “Owner” side of the contract relationship preferred
- Valid Driver's License with no alcohol or drug related event within the last 5 years and no more than 3 moving violations and/or at-fault accidents within the last 3 years
- Must be authorized to work in the United States and not require work authorization sponsorship by our company for this position now or in the future
- Ability to interact and effectively communicate, in both written and verbal form, with all levels of personnel
- High level of technical and analytical thought
- Strong organizational and negotiating skills
- Ability to multi-task and prioritize both short-term and long-term tasks
- Ability to maintain confidential information
- Comfortable working independently or in a team
- Complete knowledge and understanding of company’s principles, policies, procedures and standards
- Ability to apply experience based knowledge and leadership skills toward organizational goals
- Ability to exercise sound judgment to make decisions toward the objective of satisfying all brands
40
Facilities Inside Sales Account Specialist Resume Examples & Samples
- Proactively selling FS products and programs into Mid Market accounts
- Selling solutions
- Facility and Breakroom procedures
- Support Mid Market by co-selling to existing customers via a consultative approach, in addition to resolving any customer selling issues around the category
- Attend Facility Solutions team meetings to learn new product information, marketing information and procedures
41
Specialist Facilities Resume Examples & Samples
- Work with line managers and key contacts in local and regional offices to deliver best practice world class standards by understanding business and function priorities and influences outcomes to ensure alignment
- Prepare reports on regional and/or local business plan including capital and opex financials, and apply functional and operating model knowledge to deliver requirements
- Coordinate and support the local budgeting and any financial related process activities for annual and 5 year planning cycles
- Support activities related to risk management, health, safety, physical security, business continuity, emergency response and risk control procedures
- Coordinate and own improvement initiatives in collaboration with Facilities COE and Analysis & Improvement
- Operate the scope (via service vendors) of facilities services such as the provision of maintenance, accommodation, leasing, consumables, occupancy planning, access, office use, workplace experience & etiquette
- Monitor and implement the standard operating procedures, controls and work instructions required for the effective execution of services, including communications and change management
- Local delivery of projects with the value less than $1M. in collaboration with Facilities COE
- Give specialist support on tasks related to the real estate, portfolio, workplace strategy and workplace planning and experience. Manage the delivery of leasing activities with the value greater than $1M pa
- Deliver supplier management, contract compliance and negotiations for services via Supply procedures and utilising administration resources and Facilities COE
42
Facilities Svcs Specialist Resume Examples & Samples
- 1 – 3 years’ experience performing surveying or utility locates
- Working knowledge of Microsoft Office and comfort using computer technology
- Ability to use mobile technology to help document locates
- Knowledge and experience with locating devices
- Valid driver’s license and ability to meet and maintain University of Iowa fleet safety standards
- Experience using GPS technology
- Experience with CAD
- Experience with GIS input and data management
- Demonstrated ability to read engineering drawings
