Executive Assistant, Human Resources Resume Samples

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J Lubowitz

Jared

Lubowitz

3916 MacGyver Crescent

Detroit

+1 (555) 979 8766

3916 MacGyver Crescent

Detroit

Phone

p +1 (555) 979 8766

Experience Experience

San Francisco, CA

Executive Assistant Human Resources

San Francisco, CA

Lueilwitz, Pollich and Reichel

San Francisco, CA

Executive Assistant Human Resources

Preparing and organizing materials for meetings including meeting agendas and minutes
Acting as the central communication hub for Human Resources, coordinating HR communications and meetings
Scheduling/coordinating meetings, conferences and travel
Preparing high impact PowerPoint presentation decks
Liasing with internal and external individuals including employees, executives, external vendors and business leaders
Organizing and managing HR events and conferences
Special projects

Houston, TX

Executive Assistant, Human Resources

Houston, TX

Nitzsche-Borer

Houston, TX

Executive Assistant, Human Resources

Working with other executive assistants and colleagues to provide back up and support department and company events
Provide relief for Receptionist breaks per monthly schedule created by Manager of Executive Administration
Maintain, distribute and continuously improve weekly, monthly and other periodic reports (and in some cases, develop reports from source data
Assist in the development of presentational materials using PowerPoint and other tools
· Oversee and manage deadlines related to ongoing projects and open matters with the team to keep the team informed of work plans and progress toward goals
Manages SVP’s diary daily including coordinate meetings, book meeting location and equipment resources, prioritize scheduling, and manage conflicts
May perform other duties and responsibilities that management may deem necessary from time to time

present

New York, NY

Executive Assistant, Human Resources, NY

New York, NY

Herzog-Beier

present

New York, NY

Executive Assistant, Human Resources, NY

present

Compile reports using excel and provide support on special projects using Microsoft Office Suite
Produce high quality, accurate work product
Create and maintain organization charts, presentations, and other HR related documents and reports
Bring a focused, steady and calming sense of administrative and operational expertise
Generate and coordinate Board Meeting materials cross-functionally for Executive team
Proactively maintain and administer schedule via Outlook including meeting planning, preparation and follow-up action item administration spanning office schedules, project and meetings
Formulate and prepare detailed travel itineraries for most efficient use of time and expenses

Education Education

Bachelor’s Degree in Professionalism

University of Memphis

Bachelor’s Degree in Professionalism

Skills Skills

Excellent project management skills -- planning, coordination of work, detail orientation, highly organized, and good time-management
Impeccable professionalism, integrity, discretion, excellent judgment and the ability to manage appropriately sensitive and confidential information
Ability to learn quickly and adapt as necessary to a dynamic environment
What’s most important is that the individual have strong administrative fundamentals, is a good thinker, an outstanding problem-solver and is passionate about what they do. We call it the right “DNA.”
Demonstrated ability to perform research, gather data and basic data analysis
Perform administrative tasks including: complex calendar management for internal and external meetings, manage travel arrangements, and complete expense reports
Highly proficient in Microsoft Word, Excel, PowerPoint, and Outlook
Excellent written and verbal communications skills necessary to effectively interact with all levels of the organization including executives, board members, employees and outside service providers/vendors
Strong administrative skills and work to high quality standards
5+ years’ experience in an administrative support role, ideally in a corporate environment working with Human Resources, senior management levels or a corporate function (e.g., Legal, Finance, etc.)

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Executive Assistant, Human Resources Resume Examples & Samples

Organize daily work flow for EVP. Prepare and manage any correspondence, reports, presentations, etc. as needed. Sort and review mail on a daily basis. Organize and maintain filing system
Manage Outlook calendars and handle all scheduling matters. Schedule appointments and meetings. Coordinate and update any meeting request changes that occur during the day
Provide administrative support to ensure effective and efficient meetings. Prepare agendas and issue meeting minutes when required. Gather and organize meeting materials in advance. Reserve conference rooms and work with Office Services for room-setups, audio-visual needs, security, transportation of materials, catering, etc
Coordinate complex travel arrangements, both domestic and international and detailed itineraries
Interface appropriately with a broad array of internal and external stakeholders, including senior executives, Board members, Company employees at all levels and external callers and vendors
Perform project work as requested, using MS Office computer skills as needed
Process monthly expense reports. Manage incoming bills and statements related to expense report processing
Handle incoming telephone calls and take action as required. Screen telephone calls when appropriate and pro-actively handle any routine matters and requests
Order office supplies and handle other office related procurement activities as needed. Manage any bills and invoices related to departmental procurement
Prepare and organize itineraries for incoming visitors. Provide temporary administrative support when needed to visiting executives. Receive external visitors and ensure they are properly escorted at all times
Be a resource for the other administrative departmental staff as the Executive Assistant to the Department’s most senior executive
High School Diploma required; Bachelor’s degree preferred
Position requires 8+ years experience in a corporate environment providing administrative support for a senior level executive
Exemplary professionalism, diplomacy and discretion when handling matters of a confidential nature
Excellent communication, writing and organizational skills
Highly detail-oriented, while also being able to grasp the “big picture”
Ability to proactively to anticipate needs and potential problems and take independent action as appropriate using good judgment and discretion to resolve issues
Strong computer skills are essential. Expertise on Outlook and the MS-Office product suite is a necessity, including Word, Excel and PowerPoint
Perform project work as requested
The ability to remain calm under pressure, and a commitment to excellence are required
Ability to work well in a collaborative environment and interact effectively with all levels of management and employees
Results oriented with the ability to complete assignments in a timely manner
Ability to handle multiple priorities and make clear and timely decisions
Ability to work with minimal supervision, set goals, create and implement action plans and monitor progress towards goals
Highly developed customer service skills

Executive Assistant, Human Resources Resume Examples & Samples

Perform administrative tasks including: complex calendar management for internal and external meetings, manage travel arrangements, and complete expense reports
Assist in the preparation of correspondence, briefs, presentations, and packets for internal and external meetings (including Board of Directors meetings)
Project manage all logistics for team off-sites and large-scale events (700+ attendees)
Build cross-functional relationships with key partners in other Facebook departments
Lead the People@ administrative team and oversee team communications with other leads in the People@ organization

Executive Assistant, Human Resources Resume Examples & Samples

Acts as key contact person for SVP
Answers telephone and screens calls for SVP as appropriate
Manages SVP’s diary daily including coordinate meetings, book meeting location and equipment resources, prioritize scheduling, and manage conflicts
Monitors SVP’s email inbox to manage meeting proposals, action items, and proactively address or delegate inquiries; prioritizes action required by SVP
Collects and prioritizes all incoming/outgoing mail for SVP and forwards as appropriate
Makes travel arrangements for SVP and direct reports, including international travel and ensure all have proper documentation (ie. U.S Boarder Travel Letter)
Responsible for the day-to-day general office management including maintain confidentiality of files, order office supplies, computer equipment, update files
Assists in helping solve administrative and operational problems by conducting research and recommending solutions
Provides administrative support on various talent and ad hoc projects; develops communications, meeting/conference material, documents, presentations as required
Strong organizational skills including ability to organize, plan, and schedule activities
Pro-active and shows initiative
Strong diary management/scheduling skills
Sound judgement in decision making
Demonstrates good problem solving skills and resourceful in working with Executive Administrative Assistants and departments
Demonstrates initiative, positive and helpful attitude when dealing with others in a professional manner
Highly proficient in Word, Power Point, Excel, Outlook as well as the Intranet and Internet

Executive Assistant, Human Resources Resume Examples & Samples

Provide general administrative support for managers and others as needed (including but not limited to answering telephone, typing, compiling meeting materials, making complex travel arrangements, photocopying, filing, preparing expense vouchers, and maintaining/ordering supplies)
Schedule meetings with internal/external clients and handle all meeting logistics (e.g., conference rooms, conference calls, preparing meeting materials, etc.)
Organize and maintain calendars
Organize and handle registration, hotel and general travel arrangements for offsite meetings, conventions, conferences and seminars
Prepare and submit vouchers to Accounts Payable for processing and reconcile any errors/discrepancies
Arrange, compile and assemble materials for meetings and large conferences
Assist with general administrative responsibilities for large conferences such as name tags, seating arrangements, binders, etc
Prepare spreadsheets and/or Powerpoint presentations of moderate complexity
Screen and respond to routine calls
Provide back-up coverage for administrative team when needed
A high degree of professionalism and strong work ethic coupled with a sense of responsibility and integrity required
At least 3 5 years practical business/administrative experience strongly preferred
Excellent interpersonal skills, dependability and the ability to communicate with all levels in the organization required
Strong meeting planning, project management and organization skills strongly preferred
Excellent judgment and discretion required in handling highly sensitive, privileged and confidential information in a respectful manner

Executive Assistant, Human Resources Resume Examples & Samples

Proven experience of administratively supporting a senior level executive for a minimum of 5 years, preferably within HR
3 + years’ experience preferred in a global environment (different countries & time zones)
Experience dealing with sensitive and extremely confidential information
Extremely tech. savvy
Highly proficient in Word, Excel, PowerPoint, and Outlook
Speak Spanish fluently
Superior customer service
Self-starter with strong initiative and a proactive approach to resolving problems and issues
Demonstrated ability to interface with all levels of employees
Must be very detail oriented with strong organizational and follow up skills
Ability to be productive in a fast paced environment and perform multiple projects simultaneously
SharePoint and Org Plus or other org chart software experience a plus
Bachelor’s Degree a plus
Multilingual a plus

Executive Assistant, Human Resources Resume Examples & Samples

Provides administrative support of a highly complex and responsible nature to a Divisional Vice President
Acts as an extension of the executive in the operation of the daily affairs of the executive’s business
Responds to internal and external company contacts regarding the executive, the company’s operations, and its financial results as if they were acting in the stead of the executive
Reflects the executive’s style and company culture when carrying out activities
Schedules meetings, arranges appointments and manages executive’s calendar. Manages requests for an executive’s time and attention to internal and external issues while ensuring executive schedules are met while key issues and matters are effectively addressed
Maintains a high level of service even when directing inquiries away from the executive to help better manage their calendar and activities
Prepares and researches presentations, emails, announcements and other and correspondence and reflects executive’s style and professionalism when doing so
Carries out assignments relating to civic or committee activities of the executive. May at times assist with personal activities as well
Coordinates travel, itineraries, meeting space and meeting materials
Answers telephone calls, email requests and written correspondence

Executive Assistant, Human Resources Resume Examples & Samples

Provides administrative support of a highly complex and responsible nature to a VP, HRBP
· Answering phone calls, email requests and written correspondence
· Schedule conference calls and meetings
· Responds to internal and external company contacts regarding the executive
· Manage executive’s calendar for day to day and business travel arrangements (domestic and international)
· Preparing expense reports and ensuring they are submitted in a timely manner
· Manage incoming and outgoing mail and filing system
· Manage team archive of documents and procedures
· Oversee and manage deadlines related to ongoing projects and open matters with the team to keep the team informed of work plans and progress toward goals
· Create agendas, presentations, and other materials as well as document minutes for company internal and external meetings
· Maintains employee/team records with highest level of accuracy and confidentiality
· Performs other tasks as assigned to support the executive team and HR functions of the organization
5+ years of administrative and clerical support experience, including previous experience supporting corporate managers and/or executives
Ability to draft proofread and edit documents for spelling, grammar, and punctuation
Ability to manage
Proficient in using PCs and MS Office Suite(Word, Excel, PowerPoint, Access)
Ability to write clearly and communicate well both verbally and in writing,
Ability to build rapport with clients, peers, executives and partners both internal and external
Ability to work effectively within a fast-paced, multi-tasking environment
Experience supporting senior HR executives
Experience using SAP Workplace

Executive Assistant, Human Resources Resume Examples & Samples

Answering phone calls, email requests and written correspondence
Schedule conference calls and meetings
Responds to internal and external company contacts regarding the executive
Manage executive’s calendar for day to day and business travel arrangements (domestic and international)
Preparing expense reports and ensuring they are submitted in a timely manner
Manage incoming and outgoing mail and filing system
Manage team archive of documents and procedures
Oversee and manage deadlines related to ongoing projects and open matters with the team to keep the team informed of work plans and progress toward goals
Create agendas, presentations, and other materials as well as document minutes for company internal and external meetings
Maintains employee/team records with highest level of accuracy and confidentiality
Performs other tasks as assigned to support the executive team and HR functions of the organization

Executive Assistant, Human Resources Resume Examples & Samples

Coordinates the administration, logistics and work flow for both executives
Handles and directs tasks or requests in support of both executives
Manages both executives schedule and ensures he/she is prepared for meetings or discussions
Maintains a high level of discretion and confidentiality when dealing employee and company information
Interacts with a wide variety of ESPN and external contacts on behalf of both executives
Screens and responds to employee requests
Categorize and prioritize incoming calls, messages and correspondence
Maintains contact lists and data bases
Tracks follows ups, key “to do” items or information promised for others
Coordinates activities for special guests on campus
Enhances relationships and interactions with counterparts across ESPN, ABC and Disney
Executes a variety of complex administrative duties including; research and data gathering; report preparation and distribution; scheduling and schedule monitoring
Prepares confidential memos, correspondence, letters, business updates, meeting notes, spreadsheets, Power Point presentations
Support of other HR Executives and office functions as needed
A minimum of 7 years of related administrative experience in generally comparable functions for a corporate entity
Advanced knowledge of Microsoft Office (Word, Excel, Power Point, etc.) applications, databases used by executives
Ability to manage multiple schedules via MS Outlook
Exceptional Executive Assistant skills (word processing skills for routine, and detailed documents & reports, exceptional communication skills, excellent presentation skills)
Use of mobile devices required
Typically receives minimal instructions on general tasks and general instructions on semi-complex tasks
Has basic experience in the use of SAP and Human Resource Information systems
Experience with SAP T&E submission and reconciliation plus Casual Buyer function
Has advanced skills in communication and diplomacy; is sensitive to and able to work effectively with a diverse group and individuals
Has an advanced ability to organize work and to set priorities in a fast paced continually changing environment

Executive Assistant, Human Resources, NY Resume Examples & Samples

Work directly with SVP on strategic people initiatives such as culture shaping and action plans, development of policies and procedures, developing HR analytics/metrics and dashboard, drafting internal HR communications, and a number of other projects
Generate and coordinate Board Meeting materials cross-functionally for Executive team
Create and maintain organization charts, presentations, and other HR related documents and reports
Anticipate SVP and Team needs to enhance individual and team productivity
Produce high quality, accurate work product
Bring a focused, steady and calming sense of administrative and operational expertise
Proactively maintain and administer schedule via Outlook including meeting planning, preparation and follow-up action item administration spanning office schedules, project and meetings
Formulate and prepare detailed travel itineraries for most efficient use of time and expenses
Maintain appointment/travel calendars and prepare and follow up on all travel expense reports
Evaluate and maintain pertinent files and records, data bases and other records
Compile reports using excel and provide support on special projects using Microsoft Office Suite
Coordinate in-house and external meeting logistics to ensure room preparation, appropriate refreshments and in‐meeting operational support
1 year of experience or internships in the Human Resources Function, strongly preferred
Strong interpersonal skills; detail oriented; demonstrated ability to work in a fast-paced environment
Strong proficiency in Microsoft Office software applications including Excel, Word and PowerPoint, required
Ensure the highest standard of confidentiality and professionalism at all times
Excellent interpersonal, verbal, and written communication skills are required
Experience creating complex PowerPoint presentations containing a variety of charts and tables, required
Ability to summarize raw data and present conclusions in a clear, concise manner through narrative or numerical summary
Direct, articulate, and tactful interpersonal style and presence, with the ability to work effectively with all levels of people/organization
Ability to extend and/or flex schedule to meet business needs outside a traditional workday; this position requires the person to be available nights and weekends when the business requires
Self‐motivation with a strong sense of personal accountability

Executive Assistant, Human Resources Resume Examples & Samples

Manage multiple busy calendars and balance appropriately
Assist in the development of presentational materials using PowerPoint and other tools
Plan and organize meetings, calls, team events with an emphasis on details
Act as a liaison between multiple companies and multiple departments both internally and externally
Work collaboratively with internal departments and external vendors
Be prepared to manage competing priorities and complex tasks with minimal direction
General office duties, including screening and answering calls, reconciling expense reports and budgets, filing, correspondence, etc
Make complex travel arrangements, often with little advance notice
Handle other duties as needed
Cover letter that includes

Executive Assistant, Human Resources Resume Examples & Samples

Minimum 5 years administrative experience supporting a high-level executive
Proficient with Outlook, Word, Excel, Power Point and internet software
Prior HR experience or interest preferred
Experience with preparing and processing expense reports and A/P invoices
Proficient in SharePoint
Excellent written, verbal, and interpersonal skills
Ability to represent the EVP, Department and Company in a professional yet approachable manner
Ability to effectively interface with staff, other administrators, internal and external customers and senior management, both in person and on the phone
Ability to attend to details while maintaining a big picture orientation
Ability to coordinate multiple tasks, appropriately prioritize work and proactively manage time in order to remain focused and flexible in a fluid, fast-paced environment
Ability to handle a wide variety of tasks with little or no supervision

Executive Assistant, Human Resources Resume Examples & Samples

Manage time, resources, work flow and deadlines of the Vice President thereby maximizing their efficiency and time with little or no supervision
Make travel arrangements for the Vice President
Organize and coordinate schedules, meetings, conference calls, etc
Organize and attend Department meetings
Process Travel and Expense Reports for Vice President
Act as a primary point of contact for internal and external customers for the Vice President
Draft correspondence for Vice President and maintain a bring forward system
Develop documents from handwritten notes, some of high confidential/sensitive nature, with high degree of speed and accuracy
Prepare, consolidate, design presentations for the Vice President
Integrate comments from numerous sources and review assembled documents for spelling, grammar, cross-reference and inconsistencies
Assist in the organization of major projects involving a number of operating groups
Attend and document minutes and actions at various meetings
Prepare, compile data, build and provide reports to Vice President
Organize and maintain current files and records
Support other executives and/or leadership roles as required
Support the HR Dept with HR Projects, consolidated reports, presentations, newsletters, organizational announcements
Maintain consolidated purchase requisition process for the HR dept
LI-SP1
IN2
Strong organization, time management skills and attention to detail
Ability to handle multiple tasks and effectively balance priorities to meet deadlines
Exceptional grammatical, oral communication skills and problem solving skills
Advanced Outlook, Word, Excel, Powerpoint, Sharepoint, skills
Knowledge with accessing data in Human Resource Information Systems (HRIS) an asset
Ability to maintain confidential and sensitive information with diplomacy
Ability to understand the various facets, divisions and groups of L-3, and L-3 Wescam on a global, national and local level
Strong decision-making abilities
Understanding of the the Human Resources function and department activities
Knowledge of business travel
5 years + senior level administration experience
Community College or Undergraduate Degree in business or business-related field
2+ years’ experience in Human Resources an asset

Executive Assistant, Human Resources Resume Examples & Samples

Proactively coordinate and engage with leadership in planning and organizing events, activities and calendars
Management of complex calendars and scheduling requirements
Tracking and helping drive completion of key deliverables and following up on outstanding items
Acting as a liaison for direct reports
Driving key team activities (such as staff meeting agendas, all-hands meetings, supply ordering)
Pulling and preparing data out of HR reporting systems
Participating in the planning and preparation for yearly budget planning and organizational leadership reviews
Facilitating the onboarding of new employees to our organization(s)
Updating team organizational charts
Tracking headcount for the organization
Managing group logistics
Office space planning
Travel coordination
Have fun at work and help others do the same
Partnering with other assistants throughout the Human Resources team and across the rest of the company
5+ years of experience assisting at the executive level
Microsoft Outlook, Word, Excel, PowerPoint, SharePoint and Visio
US citizenship or permanent residency required
Exceptional written, verbal, and interpersonal communication skills
Ability to work in a highly ambiguous environment

Executive Assistant, Human Resources Resume Examples & Samples

Provides general administrative support to the SVP, Human Resources, CFO and department Vice Presidents
Maintains complex calendars and coordinates meetings, both on and off-site which may include extensive logistical arrangements depending on the nature of the meeting and participants
Manages meeting and travel arrangements potentially involving multiple locations and individuals; prepares complex itineraries that may require changes and prepare subsequent final expense reports
Performs all candidate interview calendaring/scheduling and related interview team meetings, which may include the coordination of candidate travel, lodging and expense reimbursement
Assists in scheduling and coordinating online meetings, conference calls and remote interviews
Supports interdepartmental communications and communications with external clients; this will involve extensive collaboration with internal and external contacts and the handling of sensitive and often highly confidential information
Drafts letters and documents required with minimal guidance, format templates, documents and presentations, proofreads, etc
Maintains databases; SharePoint, Workday and Microsoft-based documents and other documents as required by department heads
Performs general administrative functions (answering phone calls, ordering meals, coordinating vendors, copying, printing, mailing, faxing, scanning and binding, etc.)
Assists with maintaining candidate interview schedules and updating as needed
Ensures inventory of candidate materials and new hire forms, parking validations and manages the schedule for on-boarding candidates
Participates as a member of the Adamas Administrative team, manages administrative projects as assigned by the Executive Assistant to the CEO, and provides backup support to other administrative team members as requested
Coordinates and schedules all HR training sessions for employees
Establishes and maintains e-filing systems on department related business to achieve quick retrieval according to corporate standards
Maintains companywide contact list
Working in partnership with HR team members, ensures operational processes are properly executed and support Adamas’ culture and values
Builds and maintains strong relationships across all levels of the organization
Complies with corporate policies and procedures, as well as, US healthcare laws and regulations
Bachelor’s degree or equivalent experience. Minimum of 10 years of administrative support with 2 years within an HR team preferred
Able to handle confidential information and records with the utmost of discretion
Proficiency with Microsoft Office, including the development and maintenance of excel spreadsheets, development/modifications of forms in Word and ability to create PowerPoint presentations
Demonstrated ability to coordinate/manage a heavy amount of calendaring activities for interview scheduling
Experience with Human Resources Information Systems (HRIS) and benefit portals, a plus
High attention to detail required with a focus on ensuring deadlines are met and accurate records are kept
Ability to handle multiple priorities and manage complicated calendars across multiple executives and external personnel
Strong interpersonal skills and customer service orientation required
Demonstrated ability to relate well to others; establishes and maintains effective relationships with internal and external parties; easily gains trust and respect
The ability to handle multiple projects and adaptable to changing priorities
Excellent judgment and composure
The ability to work independently, be flexible and have strong organizational skills
Good problem solving skills, as well as, the ability to make suggestions to improve efficiencies
Successful experience in a fast-paced entrepreneurial environment
Fit with Adamas’ culture and values

Executive Assistant, Human Resources Resume Examples & Samples

7+ years of executive assistant and/or advanced administrative support experience
Excellent oral and written communication skills and professional presence with a customer service orientation
Ability to work in a fast-paced environment and perform a variety of tasks with no supervision and a sense of urgency
Proficient knowledge of social media communication tools
Ability to prioritize work tasks and handle appropriately
Ability to redirect and change tasks quickly, and re-prioritize as new needs arise
A team oriented individual with the ability to deal effectively with all levels of staff in the resolution of problems and the completion of tasks
Ability to process and integrate complex information and appropriately exercise independent judgment
Strong organizational skills necessary to organize and deal with workload that involves tight deadlines, managing multiple tasks and project simultaneously as well as confidentially
Excellent personal computer skills including advanced skills in Microsoft Word, Access, Visio, PowerPoint, Excel and Outlook required
Ability to organize large amounts of varied materials, research policies and procedures, perform simple bookkeeping tasks and transcribe dictated materials
Ability to maintain files, research policies and procedures, perform simple bookkeeping tasks, and transcribe dictated materials

Executive Assistant, Human Resources Resume Examples & Samples

Meeting hosting and coordination for executives
Extensive calendar and travel management
Expense administration
Collaboration with IT and Workplace for equipment and conference room facilities
Close collaboration with the office of CEO
Team communications – keeping the team informed and up to date

Executive Assistant, Human Resources Resume Examples & Samples

Provide general administrative support to the CHRO and HR department, including scheduling meetings, arranging travel, distributing mail, processing expense reports, conducting New Hire Orientation, etc. Heavy calendar work is required
Provide support for the new hire process including completion of the I9 form for new hires, conduct orientation for new employees & Interns
Schedule exit interviews and coordinate distribution of associated documents to departing employees and HR Business Partners
Schedule candidate interviews and provide candidate support as needed
Assistance with and coordination of employee events and various HR programs

Executive Assistant, Human Resources Resume Examples & Samples

Provide high level support to executive and manage their extremely active and ever changing calendar to ensure achievement of priorities in alignment with organizational/departmental objectives
Arrange and coordinate US domestic and international travel, as needed
Develop a system of follow-up for projects, meetings and issues
Prepare presentations and reports using PowerPoint and Excel
Maintain and update organizational charts as needed
Coordinate logistics and materials for trainings, meetings and offsite conferences, as required
Prepare and/or processes special reports including invoices, check requests, travel and expense reports
Work diplomatically with colleagues to negotiate timely delivery of projects and appropriately escalate issues to ensure deadlines are met
Assist in the budget administration process
Provide support to the executive recruitment process, facilitating on-site interviews, arranging travel and administering assessments
May perform other duties and responsibilities that management may deem necessary from time to time
Must have a high school diploma, Bachelor’s degree preferred
A minimum of 3 years’ experience supporting executives in a fast paced large corporate environment and/or within a human resources organization
Highly proficient in Microsoft Office Suite (Word, Excel, PowerPoint, MS Outlook). Experience with other applications (e.g., MS Publisher, Visio, Acrobat Professional Suite, Access, SharePoint) is a plus
Prior experience coordinating offsite meetings and conferences
Demonstrate a high degree of professionalism and confidentiality
Excellent written and verbal communication skills, ability to interact with employees at all levels to include C-level executives
Ability to handle sensitive information in strict confidence and demonstrate professional discretion
Strong organizational, customer service, communication, and teamwork skills
Must be detail-oriented, a self-starter and have the ability to handle multiple tasks and people interactions in a constantly changing environment
Possess a high level of business acumen and work ethic

Executive Assistant, Human Resources Resume Examples & Samples

Communication - Answer phone lines for the above individuals. Take accurate, timely phone messages. Proactively manage and maintain individual calendars
Travel - Book and prepare comprehensive travel arrangements (for complicated international and domestic itineraries) as needed (flights, hotels, car rentals, reservations, etc.)
Presentations - Create and compile detailed Excel and PowerPoint documents for the Board of Directors, senior management and general meetings
Conferences - Assist in the logistical preparation of conferences and meetings including selecting the site, finalizing contract, coordinating the catering, AV and conference room. Assist in conference material preparation
General Office Maintenance - Read documents in order to maintain an organized system for both electronic and hard copy files for department use
Board of Directors Support - Assist Manager with all aspects of Tiffany Board mailings and meetings
Departmental Support - Initiate and maintain departmental filing, photocopying, ordering supplies, distribute mail and coordinate shipping with the mailroom
Fiscal Management - Departmental representative for accounts payable; invoice and file departmental bills. Prepare accurate Expense Reports through Expensevisor
Provide relief for Receptionist breaks per monthly schedule created by Manager of Executive Administration
Special projects as assigned by Officers, Manager and/or Department

Executive Assistant, Human Resources Resume Examples & Samples

Familiarity with HCM/Kronos, HRIS and Applicant Tracking Systems a plus
Degree in HR Management/HRIS
Previous office management/administration experience

Executive Assistant Human Resources Resume Examples & Samples

Scheduling/coordinating meetings, conferences and travel
Preparing and organizing materials for meetings including meeting agendas and minutes
Preparing high impact PowerPoint presentation decks
Managing correspondence and phone calls, problem solving and resolving issues when appropriate
Liasing with internal and external individuals including employees, executives, external vendors and business leaders
Organizing and managing HR events and conferences
Acting as the central communication hub for Human Resources, coordinating HR communications and meetings

HBO Executive Assistant, Human Resources Resume Examples & Samples

Responsible for providing administrative support to the SVP and VP which includes, but is not limited to: answering and screening a heavy volume of calls, scheduling meeting and managing and maintaining the SVP and VP’s calendars
Research and respond to general HR employee inquiries
The timely processing of invoices via Finesse Oracle and travel and expense reports via Concur
Maintain accurate organization charts, headcount, budget and HR metrics
Process, file and copy documents and maintain an up-to-date filing system per compliance and record retention guidelines
Maintain accurate records of employee departures
Assist with various ad hoc Human Recourse projects as needed

Executive Assistant, Human Resources Resume Examples & Samples

Manage the agenda, e-mail and correspondence
Ensure the follow-up of the files entrusted to you by carrying out reminders, research and data collection
Oversee planning, coordination and organization of meetings by inviting participants, confirming attendance, drafting agenda and preparing documentation
Ensure the logistics of meetings (reservation and layout of the room, handing over documentation)
Plan for agendas according to guidelines, timelines and priorities
Organize and track trips (booking, route planning, accommodation, etc.)
Prepare expense accounts and forward them to the accounting group
Maintain confidential files and folders
Act as a liaison between high management, management, employees, external bodies and the public
Produce letters, documents, presentations, reports and graphics that require an extended knowledge of several office software
Compile and update data for various reports on the department activities
Recommend process improvements
Ensure that the files are up to date, verify and approve the current service expenses and update financial documents
See that requirements and internal guidelines are respected
See to the filing system and document management, including confidentiality, integrity
Ensure follow up on activities and files of his/her supervisor
Receive, forward and/or filter incoming calls and follow up on various information requests pertaining to the department
Transfer incoming calls to the proper employee
College Diploma in office management or the equivalent
More than 8 years of relevant experience or equivalent combination of education and experience
Extended knowledge of computer applications, word processing, spreadsheet, database, and presentation software
Bilingual, English and French, spoken and written (perfect command of terminology, syntax, grammar and punctuation.)

Executive Assistant, Human Resources Resume Examples & Samples

Provide advanced administrative support to the Sr. V.P. Global Human Resources, HR leadership team members and others as needed
Maintain Outlook calendars to include heavy schedule appointments, executive interviews, celebratory events and coordinating meetings or events for the department
Act as a liaison and Global Plumbing Group ambassador for the Sr. V.P. Global Human Resources, operating with a great deal of latitude and independent judgment, maintaining strict adherence to the handling of all confidential information
Prepare expense reports for HR Directors and audit other HR expense reports as required by company policy
Prepare expense reports for meetings and purchasing credit cards and complete online reclassification to proper accounts and cost centers
Manage the enterprise Length of Service Award program
Manage the Executive Automobile Program
Serve as a member of the Corporate Contribution Committee; communicate directly with organizations requesting product or monetary donations; process product donations through SAP; review monthly contribution report for the committee and submit a quarterly report to FBHS
Process Matching Grants
Assist with the creation and administration of all materials for the annual organization and talent review process
Prepare employee severance letters as requested
Provide coordination of domestic and international travel and preparation of travel itineraries for HR leaders and other HR staff as requested
Assist with preparation of presentations, reports and organizational charts as requested
Maintain the HR/Finance pantry including ordering coffee and supplies
Perform Notary duties for HR Department as needed
Assist with United Way fundraiser
Prioritize, manage and execute multiple assigned tasks and perform other duties as required
Minimum of 5 years executive administrative experience in a Corporate environment
Highly proficient in Microsoft Word, Excel, PowerPoint, and Outlook
Proven ability to maintain a high degree of confidentiality, demonstrated poise, tact and diplomacy
Excellent communication skills (both oral and written) to represent the company in the most positive manner with all levels within and outside the organization
Ability to work in a fast-paced high-pressure environment
Demonstrated ability to deal with fluctuating priorities, be a self-starter and work with minimum supervision
Strong administrative skills and work to high quality standards
Excellent organizational and coordination skills
This position does not have direct reports