Administrative Support Associate Resume Samples

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G O'Conner

Gerson

O'Conner

38825 Dooley Gardens

Philadelphia

+1 (555) 738 0367

38825 Dooley Gardens

Philadelphia

Phone

p +1 (555) 738 0367

Experience Experience

Los Angeles, CA

Administrative Support Associate

Los Angeles, CA

Zboncak-VonRueden

Los Angeles, CA

Administrative Support Associate

Perform other duties as assigned by the coordinator
Qualifications Position
Plan/coordinate events
Monitoring department/program budgets
Maintains files
Administrative support for HR
Review of XOS’s employee expenses through reporting system, Concur for accuracy and approval

Detroit, MI

Receptionist & Administrative Support Associate

Detroit, MI

Skiles-Block

Detroit, MI

Receptionist & Administrative Support Associate

Assisting in the on-boarding process with new associates and transfers (e.g. orientations, notifications, update distribution lists, create nameplates)
Providing excellent customer service, flexibility, being well organized, multi-tasking, and prioritizing
Processing and distributing all incoming mail
Processing incoming telephone calls using multi-line console in an efficient, courteous, and professional manner
Scheduling back-up coverage for the front desk (e.g. scheduling coverage around vacations and meetings)
Coordinating and assisting with plant events for the facility, such as anniversary and team milestone celebrations, teambuilding events, biometric screenings, blood drives, hearing tests, and health & well-being initiatives; Sending out communication via email, selling tickets, ordering cakes, etc
Coordinating sub-contractor agreements and sending to legal for docketing

present

Houston, TX

Administrative Support Associate With French & English

Houston, TX

Schmitt LLC

present

Houston, TX

Administrative Support Associate With French & English

present

May perform one or more of the following
May coordinate messages, appointments, and information to callers, file maintenance, department office supplies and mail
May assist in the preparation and control of records, statistics, and reports regarding operations, personnel changes, etc
Administers programs, projects, and / or processes specific to the operating unit served
May serve as administrative liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, facilities and operations
May assist in budget preparation and control activities
Researches, compiles and proofs word processing assignments

Education Education

Bachelor’s Degree in Accuracy

University of Georgia

Bachelor’s Degree in Accuracy

Skills Skills

Knowledge of Microsoft Word, Excel, Powerpoint and use Acrobat or similar program with the ability to learn new software programs
Excellent organizational skills and ability to prioritize tasks
Strong attention to detail
Competency with MS Word, Excel, Access, and basic scheduling software is desirable (will train regarding use of our current system)
Knowledge and comfort operating in an environment protected and structured under strong privacy restrictions and parameters
Master level knowledge of Excel (functions, advanced pivot tables, etc…)
Computer savvy, demonstrated in the ability to quickly come up to speed on new programs by studying on-line tutorials
Highly efficient and capable working in Excel, Power Point and Word
Microsoft Office/Suite proficient (Word, Excel, and Access)
Excellent verbal and written communications skills

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7 Administrative Support Associate resume templates

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Administrative Support Associate Resume Examples & Samples

|Accountabilities
Responsible for the timely and accurate completion of all clerical functions. This will include; scanning, faxing, filing, sorting, date stamping, mail distribution, reproduction of invoices/packing slips/monthly statements, photocopying, and report distribution
Prepares mail for scanning ensuring each piece is delivered to the appropriate email box twice daily
Handles the retrieval, any attachments and mailing of customer form letters
Responsible for various clerical functions that support the Customer Support and Fulfillment Departments
Handles all aspects of customer voucher requests including the distribution, accurate matching and timely mailing of the monthly statements that require vouchers for payment
Handle all aspects of customer voucher requests
Serves as a backup for mail support processes, library book filing and other support functions as needed
Promotes team and team member growth by sharing information and skills
Handles and organizes a heavy workload, juggles multiple tasks at the same time and work within an environment of constant change
Medical/Dental/Vision
Quarterly 401K Match
Paid Time Off
Two Paid Volunteer Days
Employee Stock Purchase Plan
Employee Assistance Program
Health Spending, Flexible Spending & Commuter Spending Accounts
High school diploma and/or equivalent work experience related to a hectic business/customer service environment
Must be proficient with the PC in a Windows environment and Microsoft Office products
Ability to reason and apply good judgment is a must. Must have excellent organizational skills
Ability to work in a team environment with little supervision

Administrative Support Associate Resume Examples & Samples

Communicate and explain routine and general information about standard services, processes, and procedures of the Counseling Center using available resources
Screen and direct clients and visitors to appropriate source based on the need or question
Set up files on clients and input client information into the scheduling and EMR (Electronic Medical Records) systems
Maintain withdrawal records
Demonstrate an understanding and awareness of the services, policies and procedures of the Counseling Center in all duties performed
Perform all duties with a high degree of accuracy

Receptionist & Administrative Support Associate Resume Examples & Samples

Providing excellent customer service, flexibility, being well organized, multi-tasking, and prioritizing
Greeting a wide variety of visitors and protecting the security interests of Gore by appropriately and efficiently issuing badges and agreements, and understanding of different legal agreements
Processing incoming telephone calls using multi-line console in an efficient, courteous, and professional manner
Building relationships with caterers and managing catering needs for internal and external customers as requested as well as any special requests for meetings
Providing administrative support to teams in the building as needed which could include tasks such as, project support, scheduling meetings/training, arranging travel, submitting investment reports, performing database maintenance, etc. This could include EH&S, Shop and the facility team, as needed
Making time to help visiting customers (internal or external) with any needs they may have
Showing new contractors the plant safety video
Helping coordinate safety glasses and shoe mobile vendor visits
Scheduling back-up coverage for the front desk (e.g. scheduling coverage around vacations and meetings)
Being proactive in rearranging conference rooms to accommodate various meetings, as needed
Partnering with the Security Service Center as needed, as well as EH&S and building security
Coordinating and assisting with plant events for the facility, such as anniversary and team milestone celebrations, teambuilding events, biometric screenings, blood drives, hearing tests, and health & well-being initiatives; Sending out communication via email, selling tickets, ordering cakes, etc
Assisting in the on-boarding process with new associates and transfers (e.g. orientations, notifications, update distribution lists, create nameplates)
Reconciling all front desk charges incurred through the MPD/Concur system
Tracking NCR spreadsheet for those in jeopardy, send reminders to NCR owners
Supporting HR with temporary staffing needs by forwarding resumes and scheduling interviews; Notify temporary agencies of status and any separations
Coordinating sub-contractor agreements and sending to legal for docketing
Processing and distributing all incoming mail
Maintaining out-of-office calendar for front desk use
Being flexible to help in other areas when needed
Minimum of 5 years’ receptionist and administrative support experience
Demonstrated ability to provide professional, consistent, courteous, and effective customer service to internal and external customers

Administrative Support Associate Resume Examples & Samples

Monitoring department/program budgets
Processing travel and personal reimbursements/authorizations for the department. Gathering documents from traveler and ensuring all travel documents are attached and complete. This includes processing both domestic and international travel
Other financial duties as needed such as processing lower dollar value purchase vouchers, processing requisitions for PO’s, and researching issues that arise with accounts payable
Associate’s Degree
Knowledge of University processes for travel and personal reimbursements
Administrative support experience within a University setting

Administrative Support Associate Resume Examples & Samples

Advanced computer skills with MS Office and Quicken
Five or more years experience with NCSU financial system
10 plus years administrative experience
Familiarity or experience in a university or state setting a plus
Familiarity or experience with business needs of agriculture, research, agricultural research a plus

Administrative Support Associate Resume Examples & Samples

Experience with Microsoft Word and Excel, or similar
Excellent organizational skills and ability to prioritize tasks
Experience with MyPack Portal, Marketplace, P-Cards, Vouchers and Travel
Experience providing administrative support to an academic department

Administrative Support Associate With French & English Resume Examples & Samples

May assist in the preparation and control of records, statistics, and reports regarding operations, personnel changes, etc
Administers programs, projects, and / or processes specific to the operating unit served
May serve as administrative liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, facilities and operations
May assist in budget preparation and control activities
Researches, compiles and proofs word processing assignments

Administrative Support Associate Resume Examples & Samples

Proficiency with Microsoft Excel and Word, or similar software
Effective written and oral communication skills
Associate’s degree or higher preferred
At least one year of experience in an administrative role or accounting environment
Experience with PeopleSoft Financials
Experience with Gmail and Google applications

Administrative Support Associate Resume Examples & Samples

Competency with MS Word, Excel, Access, and basic scheduling software is desirable (will train regarding use of our current system)
Comfort working in a fast paced environment with strong multi-tasking skills
Knowledge and comfort operating in an environment protected and structured under strong privacy restrictions and parameters
Experience in a medical office and/or University office is desirable
Post secondary degree in a related area is desirable

Administrative Support Associate Resume Examples & Samples

Excel based data entry for Sales
Administrative support of the President of XOS, including booking travel, applying for visa’s, expense reporting and meeting scheduling
Oversight of XOS’s LMS (learning module software) system, iSpring
Administrative support for HR
Review of XOS’s employee expenses through reporting system, Concur for accuracy and approval
Data entry, handling of mail, filing and research supporting HR, Sales and Finance functions
Scheduling group meetings and handling logistics, i.e. ordering catering, room set up and breakdown
Planning and managing XOS events like the holiday party, bowling, company barbeques, etc…
Miscellaneous project driven administrative and support tasks
Highly efficient and capable working in Excel, Power Point and Word
Computer savvy, demonstrated in the ability to quickly come up to speed on new programs by studying on-line tutorials
Camtasia Experience
ISpring Experience
Master level knowledge of Excel (functions, advanced pivot tables, etc…)

Administrative Support Associate Resume Examples & Samples

Experience with Microsoft Word and Excel, or similar software
At least 2 years’ accounting experience
Web Page Administration Experience

Administrative Support Associate Resume Examples & Samples

High School Diploma or GED equivalent required. College coursework or advanced degree a plus
Bilingual in English & Spanish is required
1+ years related work experience in an administrative support and/or customer service capacity
Working knowledge of basic computer applications such as Word, Excel, PowerPoint, etc. required. Additional business application knowledge may be further defined at the Division level
Exceptional organizational skills and multi-tasking skills with the ability to work in a fast-paced environment

Administrative Support Associate Resume Examples & Samples

2+ years' of related work experience in an administrative support and/or customer service capacity
Must possess strong interpersonal and communication skills and the ability to multi-task, as well as work effectively with a wide range of constituencies in a diverse community
Demonstrated organization, customer service and telephone skills
Working knowledge of basic computer applications such as Word, Excel, PowerPoint, and Outlook

Steps Administrative Support Associate Resume Examples & Samples

Answering telephones and direct calls to appropriate staff
Schedule and confirm patient appointments
Operate office equipment such as voice mail messaging systems and use word processing, spreadsheet, or other software
Maintain medical records or correspondence files
Greet visitors, determine purpose of visit, and direct them to appropriate staff
Assure patients have completed necessary forms and collect insurance information

Administrative Support Associate Resume Examples & Samples

Three (3) – five (5) years customer service experience
Experience with CMMS
Familiar with UNCG campus buildings

Temporary Administrative Support Associate Resume Examples & Samples

Providing professional support and customer service to clients, students, Faculty and/or Staff
Assisting the with clerical and administrative duties
Answering and transferring telephone calls
Composing written materials; including memos, emails, agendas or minutes from meetings
Banner Processing
Ordering office supplies
Other duties assigned by Supervisor
At least six (6) months of Administrative Support experience
Previous working experience at a higher education learning institution
2-4 key competencies for successful execution of job duties, including chosen level definition

Administrative Support Associate Resume Examples & Samples

Plant and Manufacturer order processing which includes: Timely review of requests via email, review requested orders and determine quantity allocation, process orders and review parts depot stock levels, provide timely feedback and timely distribution of error tickets
Data entry and clerical processes in the Global Parts Systems which includes: Daily review of remanufactured parts and release parts process, dealer communication regarding back orders, order revisions as directed by Materials group, release filter back orders as requested, load promises into GPS, create RFQs in CSPS as requested by SCS or Purchasing, cancel/change anticipated orders as requested by Materials, miscellaneous projects for all areas of NA Parts Office as time permits
Planning and Ordering Parts which includes: Utilize Common Spare Parts System (CSPS) for forecasting, order placement and supplier collaboration activities, pro-actively contact supply base to expedite parts deliveries for depot orders, review and expedite parts to resolve availability and scheduling issues that arise, provide accurate follow up information on parts orders placed on suppliers, subsidiaries, and plants regarding availability, control all scheduling and inventory levels of product lines assigned, establish and maintain partnerships with suppliers
2+ years of professional experience (internships included)
Associate or Bachelor's Degree
Exposure to Supply Chain
Ability to learn new systems quickly
Knowledge of Global Parts System (GPS) and/or Common Spare Parts System (CSPS)

Temp-administrative Support Associate Resume Examples & Samples

Compiles and analyzes basic information and prepares statistical data for reporting purposes
Performs research for special projects, as assigned
Working knowledge of Microsoft applications (Word, Excel, PowerPoint), required
Ability to exercise independent judgment and employ basic reasoning skills

Administrative Support Associate Resume Examples & Samples

Daily use of the Banner Student Record system for information and Web Focus Dashboard for reporting
Assisting students in completing forms
Assisting students in accessing services
Referring students to other resources
Explaining, processing, and maintaining special requests, change of major forms, permits for transient study, and related forms
Providing factual and procedural information about program qualifications, course prerequisites, scholarships available in-house, academic progression requirements, and related concerns
Preparing and mailing letters to students regarding their secondary admission status
Maintaining a database of internship sites and keeping Instructional Agreements with those sites current by preparing and mailing contracts on an annual basis
Acting as a secondary resource (to Lead Administrative Associate) for completing, routing and maintaining personal records including forms for hire and maintaining department budget records
Monitoring and reconciling departmental or program budget, Pcard expenses and tracking travel and office expenditures
Compiling and organizing information from different sources to develop reports and data
Routing contracts for both faculty and accounts (e.g., tracking, filing, invoicing, purchase requisitions, catering orders, vendor requests, travel expenses, book orders)
Using Microsoft Office Suite to type documents for publications, enter information, create report formats and spreadsheets, and generate reports
Entering information into Banner Student Forms
Creating and maintaining department web pages with Wordpress
Managing departmental social media venues, including coordinating, generating, and updating content
Running lists from a database
Maintaining Alumni database
Using iSpartan email system
Setting up and using email contact lists
Frequently using the web for research
Maintaining proficiency with multiple programs including: Microsoft Office, Wordpress, Banner Student, Banner Finance, Genie, Sharenet, Web Focus, and Canvas
Completing trainings and becoming proficient in new software and technologies as the need arises
Using school poster printer for printing posters for faculty attending conferences

Administrative Support Associate Resume Examples & Samples

Knowledge of Microsoft Word, Excel, Powerpoint and use Acrobat or similar program with the ability to learn new software programs
Previous experience in an office support role
Knowledge of Peoplesoft Financials

Administrative Support Associate Resume Examples & Samples

Manages the front desk reception area and CAP Office
Greets and provides information to students and visitors
Assists CAP staff with major and campus-wide traditional events such as Rawkin Welcome Week, Fall Fest, Homecoming, Luminaries, Fraternal Leadership Institute, Winterfest, Greek Week, Excellence Banquet, Relaxation days, summer programming and other programs
Assists with CAP programs such as Minerva’s Mid-days and UNCG weekends
Works with confidential and sensitive information
Reviews Banner for grades and assists with Fraternity and Sorority Life Grade Report and Student Group Head Officer Grade Report
Handles and receives confidential information about student and student group conduct
Explains services and refers to appropriate resources
Interprets and explains policy/guidelines and provides information as needed
Attends meetings and takes minutes
Serves as backup for time entry
Serves as backup for P-card reconciliation
Provides student with accurate information about student group recognition
Schedules room reservations
Manages the student group storage/cubicle space
Orders catering for meetings and events
Serves as HR Liaison
Sorts mail and assists student groups with mail services
Checks visitors into the office and sends satisfaction survey to them
Oversees FAQ list
Serves as CAP Liaison for EUC Building Occupants meetings
Maintains files
Creates confidential reports, generates rosters, and assists with events using Spartan Connect
Interprets FERPA policy to work with confidential reports
Collects data from the website, social media sites, Spartan Connect, and Web Focus
Creates spreadsheets in Excel
Inputs data entry
Manages CAPSO email account
Manages Star-Fish calendar for CAP staff
Uses Word, Excel and Google docs
Compiles reports for CAP staff
Reviews and processes student group recognition paperwork
Compiles and documents contracts for events and logs them into Excel spreadsheet
Assists with training head officers of student groups how to use the event contract in Spartan Connect
Compiles letters for registration of new student groups
Oversees gift/donor report and sends out thank you letters
Responds to email inquiries and explains policies and provide information as necessary
Assists with reimbursements and receipts

Administrative Support Associate Resume Examples & Samples

Bookstore
Dining Services
ID Center
Parking Operations and Campus Access Management
Postal Services
Printing Services
Property Acquisition & Leasing
Vending Services
Driver’s license required to operate fleet vehicles. Clean driving record
Existing knowledge of tablet computers/email

Administrative Support Associate Resume Examples & Samples

Key Responsibilities Tasks: Administrative Assistant
Maintain calendar and schedule meetings; handle travel arrangements/expense reports
Coordinate meeting scheduling, including internal and external meetings
Plan/coordinate events
Coordinate travel arrangements and verify and process expense reports
Resolve inquiries from individuals within the Company, in person and via telephone
Prepare presentation materials using Microsoft products
Review telephone, mail and e-mail communications for urgency and respond appropriately, with correct priority, timeliness, customer focus and confidentiality
Complete word processing and written communications with correct grammar, spelling, confidentiality, and attention to detail; take dictation as requested
Maintain subject files. Administrative/Clerical
Enter data into Microsoft product or computer system
Verify reasonableness and accuracy of data
Perform data lookup functions, as required, to respond to inquiries
Prepare, run, and distribute reports
Follow established processes for data entry, lookup, and reporting
Participate as part of a larger team and assist with other tasks during peak workload periods
Qualifications Position
Good organizational, administrative, and interpersonal skills
Strong oral and written skills. Proficient in Word, Excel, PowerPoint, and Outlook
Ability to work effectively under conditions of peak workloads and time constraints
Self-starter, must be capable of handling multiple tasks
Ability to prioritize, anticipate and be pro-active Experiences
Administrative experience with increasing responsibilities responsibility and skills
Knowledge of IT management and structure a plus
Education Required
Education / Certification ¿ High school diploma or equivalent

Administrative Support Associate Resume Examples & Samples

Perform the day-to-day operations of the Veterans Resource Center including the fielding and logging of face-to-face visits, telephone calls, and emails to the Center
Assist in the maintenance of the VRC Coordinator’s internal calendar by planning, arranging, and scheduling meetings and events
Respond to e-mails and telephone calls directed to the VRC Coordinator when the coordinator is either off-campus or otherwise engaged
Plan, organize, and reserve meeting space for VRC events such as GreenZone training for academic and administrative departments, the Veterans Leadership Challenge, career development workshops, and SafeZone training for Veterans’ Resource Center work-study staff
Serves as primary VRC phone coverage and being the first to answer all incoming calls to the VRC
Prepare, ship, and receive all USPS,UPS, and Fed-Ex packages
Order and maintain a full and accurate inventory of all VRC office supplies and assist the VRC coordinator with determining any necessary purchases
Assist with accounting and budgeting functions as appropriate
Assist with the development and maintenance of a comprehensive standard operating procedure for responding to telephone, e-mail, and face to face questions from faculty, staff, students, applicants, and family members
Be knowledgeable regarding the functions of VRC coordinator so as to be able to perform essential duties and answer all questions routed to the VRC when the coordinator is unavailable
Maintaining a calendar-based work-study schedule and online time log to ensure the accuracy of work hours submitted to the Veterans Administration for payment
Assist the VRC Coordinator in the supervision of work-study students
Assign specific daily tasks and long-term projects to work-study staff
Ensure that work-study staff are current in their knowledge of all Veterans Administration Chapter benefits and UNCG systems related to military-affiliated student services
File all VRC work study paperwork and student materials (both electronic and hard-copy) in a secure location and ensuring that any FERPA and HIPPAA related information is handled and stored in compliance with university regulations
Assist with special projects and assuming responsibility for the development and implentation of such projects as required
Perform other duties as assigned by the coordinator
Associate Degree or Two Year College Equivalent
Prior military service or active reserve or National Guard service
Strong working knowledge of VA benefits programs including, but not limited to: MGIB, The Post-911 GI Bill, DEAP, the Choice Act, and the Yellow Ribbon Program
Formal training in office procedures and use of office equipment
Must be able to communicate accurately and clearly both verbally and in writing
Must present a professional and pleasant telephone demeanor and
Must be customer service oriented and maintain a “can do” approach to work
Must have knowledge of computers and experience in Microsoft Office Systems
Must have superior organizational skills and accuracy
Must be able to demonstrate excellent problem solving and people skills

Administrative Support Associate Resume Examples & Samples

Performs diversified administrative support, coordinate and / or secretarial duties related to the functional and/or operational needs of the department and for the department head
High School Diploma / GED or higher
3+ years administrative/customer support experience, required
Proficient with PC applications Microsoft Word and Excel
Associate’s Degree or higher
Business Administration knowledge/experience
Healthcare experience

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