Administrative Support Associate Job Description
Administrative Support Associate Duties & Responsibilities
To write an effective administrative support associate job description, begin by listing detailed duties, responsibilities and expectations. We have included administrative support associate job description templates that you can modify and use.
Sample responsibilities for this position include:
Administrative Support Associate Qualifications
Qualifications for a job description may include education, certification, and experience.
Education for Administrative Support Associate
Typically a job would require a certain level of education.
Employers hiring for the administrative support associate job most commonly would prefer for their future employee to have a relevant degree such as High School and Master's Degree in Education, Faculty, Business, Graduate, Nursing, Visual and Performing Arts, Health and Wellness, Athletic, Foundation, Teaching
Skills for Administrative Support Associate
Desired skills for administrative support associate include:
Desired experience for administrative support associate includes:
Administrative Support Associate Examples
Administrative Support Associate Job Description
- Maintain up-to-date tasks lists from Bridge Calls and discuss with the IMT to ensure DART needs are met
- Provide assistance with policies and procedures which affect the IMT/DART mechanism
- Meeting and interview coordination (printing, consolidating documents, booking meeting rooms, tracking action items)
- May assist in the preparation and control of records, statistics, and reports regarding operations, personnel changes
- Utilizes, reconciles, and manipulates data for management reports from different internal and external sources
- Enters and manages student data in PowerSchool, including enrollments, withdrawals, student/teacher/room schedules, transcripts, test scores, immunizations, demographics, Monitors the entry of attendance and grades by teachers into the system
- Employs the system to generate reports to satisfy the requirements of UNC General Administration, school administrators, local and state government, law enforcement and health agencies, the North Carolina Department of Public Instruction
- Schedules and coordinates appointments, meetings, and events
- Composes letters, memos, and reports as assigned by the principal
- Handles support activities and manages a wide variety of records, reports, and files
- Coordinate messages, appointments and information to callers
- Ability to operate general office equipment (copier, fax)
- Highly detail oriented and strong organization/administration skills
- Strong personal relationship with and be a consistent witness for Jesus Christ
- Ability to deal effectively with students, faculty, in person and over the phone
- Knowledge of ICD-10 and CPT codes- Knowledge of research and intelligence analysis techniques- Excellent research and analytical skills
Administrative Support Associate Job Description
- Provide high quality administrative support on the development and preparation of organization charts, monthly status reports, communication and correspondence, spreadsheets, Power Point presentations
- Advanced knowledge of Microsoft Office programs, particularly MS Excel
- PCard ordering and reconciliation
- Expense report processing for foreign and domestic
- Ordering of catering
- Assist with tour coordination
- Arrangements for summer interns
- Responsible for front desk coverage for lunches, breaks and PTO
- Process work orders, move forms, foreign national data cards
- Provide operational support to enterprise web and email filtering and data loss prevention infrastructure
- Ability to perform in unique and changing environment
- Process and submit invoices, expense accounts and work orders
- Excellent communication, analytical, strategic thinking and organizational skills
- Assist in response to cybersecurity threats
- Support system patching and upgrades
- Provide guidance on architectural questions
Administrative Support Associate Job Description
- Provide support to the Department Head and Faculty by coordinating workflow throughout the department
- Maintain and reconcile the departmental budget and personnel files and provide other support duties as needed
- Maintaining employment records for faculty, staff and students
- Training and scheduling of student workers
- Basic budget management
- Supervision of Dean’s Office work-study students
- Some event planning
- Manage birthday card circulation/distribution
- Recycling/shredding
- Enter work orders and surplus items as needed for the department
- 5 years of experience administering and engineering Forcepoint/Websense
- Extensive experience working with Forcepoint Web Security, Email Security, and DLP (formerly Websense TRITON AP-Web, AP-Email, and AP-Data), V- and X- Series appliances, and both on-premise and hybrid/cloud deployments
- Strong understanding of proxy appliances, web and e-mail filtering, DLP, and SSL inspection
- Well-versed with Internet services architecture and operations including web browsing, email flow, and security technologies and platforms
- Five or more years progressive administrative support work experience
- Proven ability to exercise good judgment and discretion, analyzing and resolving confidential, difficult, and sensitive situations with diplomacy, tact and timeliness in a fast –paced environment
Administrative Support Associate Job Description
- Creating correspondence, documents, presentations and spreadsheets
- Help with staffing matters, such as extensions of contingent workers, on Work Day
- Download monthly cost reports of various projects to help group managers monitor spending and staying on budget
- Intermediate skills in applicable software packages and office equipment
- Basic project administration skills
- Proficient in written and verbal communications
- Ability to use independent judgment to manage and prioritize a diverse workload and complete assignments with strict deadlines
- Demonstrated ability to multitask in an office environment where there are frequent interruptions and continually shifting priorities, with a knack for getting things done with attention to detail in such an environment
- Demonstrated ability to work proactively and take initiative as needed in non-routine situations
- Eager to work behind the scenes to help others complete their tasks, or to complete tasks on their behalf
- Demonstrated high-level organizational skills, detail-oriented with demonstrated ability to handle multiple priorities and to take initiative to resolve issues
- A master communicator, both verbally and in written form
- Work collaboratively with internal and external partners to reach the goals of the department
- Thorough knowledge of Banner, E-marketplace, PCard reconciliation, and Microsoft Access
- Ability to multi-task, meet deadlines and communicate well with others in a team environment
- Ability to solve problems, develop contingency plans and respond to changing circumstances
Administrative Support Associate Job Description
- Maintain spreadsheets of EPA/SPA personnel, Graduate assistantships
- Responsible for New Hire orientation list
- Educate managers and staff on hiring and on boarding process
- Serves as staffing team liaison to external applicants for inquires related to the application process
- Administrative support on joint Onboarding projects
- Working the School of Education’s (SOE) Budget Officer and Business Service Coordinator to manage the ERM budget
- Initiating and completing departmental personnel action forms (PD-7, EPAF)
- Responsible for maintaining Payment Card Industry Data Security Standards
- Assists with gift card activation and administration
- Responsible for confidential customer information
- Strong ability to establish and maintain professional and effective working relationships with an extensive group of university employees, university officials, business contacts and the general public
- Knowledge of PeopleSoft Financials and Wolf Reporting Systems or similar programs
- Ability to manage time efficiently and work independently
- Bilingual fluency in reading, writing and speaking business Spanish and English
- Experience reading grant request for proposals
- Prior experience working with a graduate school