Office & Administrative Job Description
Office & Administrative Duties & Responsibilities
To write an effective office & administrative job description, begin by listing detailed duties, responsibilities and expectations. We have included office & administrative job description templates that you can modify and use.
Sample responsibilities for this position include:
Office & Administrative Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Office & Administrative
List any licenses or certifications required by the position: RHIA, W-9, FEMA, M.A, CPR, LEDS, NC, HIPAA, EPIC, I9
Education for Office & Administrative
Typically a job would require a certain level of education.
Employers hiring for the office & administrative job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Education, Associates, Business, Accounting, Management, Business/Administration, General Education, Communication, Administrative Assistant, Business School
Skills for Office & Administrative
Desired skills for office & administrative include:
Desired experience for office & administrative includes:
Office & Administrative Examples
Office & Administrative Job Description
- Stock and maintain supplies in the work environment on a daily basis, and organize office supplies and promotional materials
- Provide administrative support when necessary to members of the Wellness Program
- Coordinate assembly of and delivery of large, departmental mailings for Employee Wellness Health
- Participate in Promotion Programs
- Sors and screen mail for Employee Wellness Program
- Email appointment reminders to all employees scheduled to see a Wellness Provider 48 hours before the appointment is set to take place
- Support Human Resources Department by scheduling/coordinating interviews, coordinating global training sessions, providing ad-hoc reports and other duties as assigned
- Handle confidential information with discretion and prioritize multiple projects with time-sensitive deadlines
- Coordinate various activities and details associated with meetings, retreats, business trips and events
- Greet all clients and visitors with a positive professional attitude
- Coordinate on-site and off-site client meetings
- Maintain stock and order supplies for the office and kitchens
- Manage all office vendors
- Routing documents for signature creating new agreement records, following up for documents, and uploading documents
- Handling scheduling for the Vice President of Technology Development
- Booking conference room booking
Office & Administrative Job Description
- Receives mail or correspondence for the work unit or area
- Coordinates, organizes, and supports general manager function
- Our Front Office serves as a vital conduit of information for Ira A
- Answers phones, greets visitors, corresponds by email, and directs questions to appropriate offices for resolution
- Manages a variety of office operations including mail distribution daily, key requests, building maintenance requests
- Coordinates conference room scheduling, office supply ordering, carts and car usage, and assists with or coordinates a variety of dean’s office events
- Manages the activity of student worker(s) and coordinates their schedules to maintain office coverage
- May implement graduate scholarship and fellowship financial activity in PeopleSoft
- Maintaining office files as needed
- Updating information as needed
- Assisting with the dean’s calendar
- Assisting with the coordination of faculty meetings
- Assisting with travel plans for the dean
- Assisting with the preparation of expense reimbursement forms
- Greeting visitors and/or directing them to the appropriate location
- Distributing mail for law school staff, faculty and students
Office & Administrative Job Description
- Able to provide word processing and spreadsheet support for general correspondence, government forms, and various reports
- Responsible for inventory and maintenance of office supplies and correspondence with vendors
- Schedule meetings, answer phones/voicemails, make travel arrangements, create expense reports
- Maintain department intranet page and shared drive
- Update and manage all process documentation
- Organize and manage onboarding of new teammates
- Manages the executive’s calendar, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex executive meetings
- Deals with complex queries and complaints on the phone, by email or in person, requiring a thorough knowledge of company operations, policies, procedures and personnel
- Communicates and handles incoming and outgoing electronic communications on behalf of the executive
- Prepares routine presentation material for the executive, assists on more complex presentations
- Ability to adapt to a wide range of priorities, take ownership and follow them through to completion with minimal supervision
- Experience supporting marketing a plus
- Assist in planning events for the Accounts Payable Department
- Ensure that documents are properly filed and indexed
- Assist with general ledger account inquiries and reconciliations
- High School Diploma or Bachelors
Office & Administrative Job Description
- Monitor invoices to ensure billing charges are appropriate, assigns the general ledger accounting code, and submits the bills for signature
- Coordinate student scheduling and tasks
- Book travel arrangements and manage multiple calendars
- Act as liaison between contractors and vendors and track expenses for all residences of the organization
- Order and code office supplies for all offices of the company
- Reviews invoices for completeness/accuracy of charges and prepare payable vouchers for manager’s approval if not completed by Telephone Operator
- Updates homeowner and association information in C3 and shared files
- Relieves concierge/telephone operators on an as needed basis
- Keeps work spaces organized and maintained
- Files association documents for Community Managers
- Perform office management duties including, but not limited to, expense reports, office rearrangement, visitor coordination
- Assist Vice Presidents/Area Manager with scheduling appointments and managing calendars
- Two or more years of administrative experience or office related experience
- Ability to maintain a high level of accuracy and proficiency in the face of time pressure and multiple interruptions
- Ability to problem solve and use professional judgement
- Orkin is an Equal Opportunity Employer and promote diversity through a culture of inclusion and opportunity
Office & Administrative Job Description
- Assist in arranging travel for Associate Vice President of EMSS and other EMSS leadership as necessary
- Provide clerical support such as filing, completing various department forms, memos, documents, address and label envelopes, photocopies, document imaging
- Maintain budgets grants for the department
- Maintain adequate inventory of office and classroom supplies, any supplies related to grants, departmental programs
- Coordinate various departmental activities, policies, or programs to maintain effective administrative control, which involves maintaining records and logs, communicating with various internal and external people, and notifying management of any problems that may arise
- Direct callers to appropriate personnel or provides information on request
- Escalate more complex calls to the appropriate department personnel
- Type confidential letters, documents, reports, and memoranda from rough draft written notes ensuring accurate grammar, spelling, and business formats
- Send original and copies of correspondence to designated addressees
- Maintain correspondence files
- Officer level experience a plus
- Willingness to work overtime, as needed to accommodate peak workloads and urgent projects as the need warrants
- Result Oriented and committed to deadline, High degree of initiative
- Ability to interact with and support a diverse and dynamic internal and external team – cross culture, level and functions independently
- High sense of urgency and priority management
- 1+ year of experience in an Administrative and/or Office Assistant role