Associate Administrative Support Job Description
Associate Administrative Support Duties & Responsibilities
To write an effective associate administrative support job description, begin by listing detailed duties, responsibilities and expectations. We have included associate administrative support job description templates that you can modify and use.
Sample responsibilities for this position include:
Associate Administrative Support Qualifications
Qualifications for a job description may include education, certification, and experience.
Education for Associate Administrative Support
Typically a job would require a certain level of education.
Employers hiring for the associate administrative support job most commonly would prefer for their future employee to have a relevant degree such as High School and Master's Degree in Education, Faculty, Business, Graduate, Nursing, Visual and Performing Arts, Health and Wellness, Athletic, Foundation, Teaching
Skills for Associate Administrative Support
Desired skills for associate administrative support include:
Desired experience for associate administrative support includes:
Associate Administrative Support Examples
Associate Administrative Support Job Description
- Assisting Gift Officers in researching donor accounts through use of various databases
- Maintaining and updating the Development database
- Handling and logging large volume of incoming and returned mail
- Complex calendar management to balance business needs for our organization management
- Travel management for our team including invoice processing and expense reporting
- Management of organizational charts and distribution lists to enhance communication
- Development of routine and specialized management reports
- Anticipation of potential challenges and/or needs our employees and the leaders supported may face and proposal of alternative plans to overcome the challenge or need when possible
- Additional projects and tasks as assigned and/or identified
- Provide clerical support to the Projects Incident Management Team (IMT)
- Minimum of 2 years of previous Administrative/Reception/Accounting experience required
- Advanced Excel skills - ability to create pivot tables and graphs, knowledgeable of database management and VBA
- Comfortable with Powerpoint
- Drug screen and criminal background check will be required
- Must possess strong interpersonal and communication skills and the ability to multi-task, work effectively with a wide range of constituencies in a diverse community
- Maintain current and accurate records of all meetings, phone calls, and briefings
Associate Administrative Support Job Description
- Works with the College of Education (COE) financial staff regarding all ECU Lab School purchases and notify when items are received
- Manage and coordinate daily activities for the department
- Receive and distribute mail daily
- File personnel and financial paperwork
- Assist with the scheduling for hiring, important visitors, and events
- Update departmental directory as needed
- Issue temporary visitor parking permits for the department
- Maintain the keys for the department
- Provide departmental wide access for electronic locks, keylocks and cipher locks
- Assign desk space to students on a semester basis
- Establish vendors, track orders, process invoices, track travel authorizations and and process travel reimbursements, process employee reimbursements
- Process requisitions/journal vouchers
- Help place orders for Senior Design group, Instrumentation lab and for other faculty
- Generates monthly reports for administrative staff to help in reconciliation
- Issue purchase order numbers, approve MP orders
- Answering and directing phone calls greeting and assisting visitors and vendors
Associate Administrative Support Job Description
- Support a group of Tax Partners and staff
- Fill in as first point of contact for our clients and associates at the reception desk
- Reserve rooms, handle catering, send invitations, and manage responses for events
- Create, edit, and proofread reports, letters, proposals and/or presentations
- Schedule meetings for external and internal clients
- Organize travel following established policies and procedures
- Assist with new employee workstation set up
- Exercise oral and written communication skills when performing such duties as patient registration and checking in and out patients from various clinics
- Maintain departmental financial records and reports in efficient filing system and work with the School of Education Budget Officer and Business Service Coordinator to manage the TEHE budget
- Initiate and complete departmental personnel action forms (PD-7, EPAF)
- Ability to conduct and interpret packet captures and perform analysis of HTTP/HTTPS, and SMTP connectivity
- Experience with cloud-hosted infrastructure and web content delivery networks
- Driver’s license required to operate fleet vehicles
- Coordinates activities and information flow for EMG member supported
- Prepares correspondence and report for EMG supported
- Assists in various types of departmental projects, including company-wide initiatives
Associate Administrative Support Job Description
- Responsible for project management for non-treatment studies such as registries and studies closed to enrollment as assigned
- Maintenance/design of our departmental website, serving as departmental technology coordinator (DTC), reserving computer labs for faculty each semester, creating and maintaining departmental database (40%)
- Office Management that involves supervising two-three graduate assistants and two departmental FWS students, scheduling their hours in the main office and setting up tutoring schedules
- Keeping track of and ordering office supplies (30%)
- Other functions involve assisting Supervisor and special programs with general administrative assistance (20%)
- Preparation of advertising, ordering catering
- Maintain a high degree of confidentiality and professionalism in an environment with sensitive and proprietary information regarding technical and administrative activities
- Act as a resource to staff on institutional processes, procedures, and requirements, and provide input and recommendations on organization-specific administrative practices
- Work cooperatively with other administrative staff on group tasks, activities, and events
- Help with travel authorization and travel expense reports for technical staff using Concur
- Able to handle sensitive and confidential material in a responsible manner
- Associates degree or 2 years college equivalent
- FERPA knowledge
- Efficient use of computers and office equipment
- Skill with social media, web sites, and the internet
- Prior experience with marketing programs preferred
Associate Administrative Support Job Description
- Inputting and making changes to course schedule as directed by Department Chair
- Coordinating the HDFS admissions process for undergraduates
- Running sweeps rosters for faculty
- Keying departmental time sheets
- Onboarding of all students and sponsored staff
- Scheduling Occupational Health appointments for new employees
- Ensure collection and administration of all paperwork in compliance with Federal and State laws
- Administer background screen and I-9 forms
- Attend Orientation weekly
- Administers abbreviated orientation 3 times per week
- Two (2) to three (3) years in an academic setting with knowledge of Banner
- Proficiency with Microsoft Excel and Word, and Google, specifically google doc/forms/sheets or similar programs
- Expertise in billing, accounting, and maintaining supplies
- Must have excellent organizational skills the ability to juggle multiple tasks simultaneously
- Advanced spreadsheet use with formulas and multiple applications
- Experience in an academic setting working with faculty personnel preferred