Support, Administrative Job Description
Support, Administrative Duties & Responsibilities
To write an effective support, administrative job description, begin by listing detailed duties, responsibilities and expectations. We have included support, administrative job description templates that you can modify and use.
Sample responsibilities for this position include:
Support, Administrative Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Support, Administrative
List any licenses or certifications required by the position: J2, COB, APTF, CPR, PLMS, DTS, IA, PRINCE2, VCA, JST
Education for Support, Administrative
Typically a job would require a certain level of education.
Employers hiring for the support, administrative job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Education, Business, Associates, Management, Faculty, Communication, History, Business/Administration, Graduate, Nursing
Skills for Support, Administrative
Desired skills for support, administrative include:
Desired experience for support, administrative includes:
Support, Administrative Examples
Support, Administrative Job Description
- Chemistry data base entry
- Complete concession request documentation
- Coordinate X-ray program / paperwork / purchase documents / transportation
- Generate conversion releases in SAP
- Complete SAP entries
- Data collection / entry for problem solving
- Execute time sensitive transactions for union employees
- Assists team with copying, filing, communications, internet research requests
- Perform administrative duties such as photocopying documents, opening and routing mail and preparing outgoing mail
- Assist in the preparation of correspondence
- Administrative skills, including Microsoft Word and Excel
- High School Degree required / some college desired
- 2-5 years of experience in a support position
- Comfortable with and affinity with a technical work environment
- Minimum five years of administrative or office management experience
- Requires a two year Associates or 4 year B.A or B.S
Support, Administrative Job Description
- Production order maintenance
- Weekly report downloads
- Arrange travel, itineraries, meetings & calendars
- Provide administrative support to 2 Associate Directors including but not limited to expense reports, assisting in email responses, appointment scheduling, travel planning, event planning, and managing special projects
- Calendar management - including the coordination of complex and multiple participant executive or customer meetings
- Assist with pre-meeting preparation & post-meeting notes / prioritization
- Assist with the creation of executive meeting briefings and presentations
- Communicate with internal and external parties including customer follow up and outreach
- Schedule and manage complicated domestic and international travel itineraries
- Quickly prioritize changing deadlines, and provide project management support
- Intermediate level proficiency with MS Office software, including Word, Excel, PowerPoint and Outlook
- Must have ability to develop EXCEL spreadsheets and manipulate data to provide information for training briefs
- Must have active within the last 24 months DoD TS/SCI security clearance
- Must be willing to take CI Polygraph
- BA with 1 – 2 years foreign language training experience
- Working knowledge of the DoD foreign language program and DIA's role in that program
Support, Administrative Job Description
- Dispatching production order when fully trained
- Use of MS Office and other software programs
- Act as main receptionist for the Annapolis Junction office
- Answering phones in a professional and courteous manner
- Lead event coordinator for the facility, ensuring that all CGI sponsored events, trainings, are promoted and facilitated within this office space
- Provides client facing support to include custom data pulls technical assistance such as password resets and system support as needed
- Performs administrative support
- Gathering, collecting, tracking and verifying data from multiple sources
- Providing data and information on functional unit processes and procedures
- Assisting and coordinating travel arrangements, meetings
- A minimum of 1 year specialized experience within last 5 years of practical word processing which includes the organization and formatting of technical manuscripts and associated data to produce final documentation from rough drafts provided by engineers and technicians
- Three (3) years of experience in providing customer service support
- Possession of an active SECRET security clearance is required to begin employment
- Excellent customer service skills exceptional organizational and personal skills and possess a strong work ethic
- Effective communication (written, verbal, and non-verbal)
- Strong technical aptitude/ability to quickly learn new tools and workflows
Support, Administrative Job Description
- This position will include special task assignments from the site Engineering Director such as maintaining staffing and hiring metrics, coordinating summer intern events, supporting new hire onboarding, organizing conferences or large meetings on site
- Candidate may be required to obtain a Corporate Credit Card for use in handling engineering event expenses
- Actively manages manager’s calendar and any team calendars by planning and scheduling meetings, conferences, and travel
- Edit documents, including presentations, by formatting, inputting, editing, retrieving, copying text and data for internal and external meetings
- Assists in drafting letters and documents
- Answers phones, processes travel and expenses
- Maintains partnerships and relationships by supporting the manager’s and team’s operations and keeping necessary information confidential
- Assists in project completion by following up on results and deadlines as needed
- Facilitate all meeting management needs including agenda preparation, correspondence and communication, document preparation, tabulation of voting and results, creation and/or updating of files, policy revisions, and dissemination of policy updates to faculty, staff and students
- Assist to source goods and materials, obtain specifications and availability, negotiate delivery dates with vendors
- Must listen to direction well and is comfortable asking questions
- Ability to make decisions independently and prioritize meetings on behalf of the VP
- Ability to quickly learn and follow organizational policies, practices, and operations
- MS Office Suite (MS Word, Excel, Outlook)
- Ability to exercise appropriate discretion an good judgement in completing job duties
- Background in contracting processes
Support, Administrative Job Description
- Responsible for recording of green, yellow and red card database
- Destruction of accounting papers
- PP-Q-Filing and shredding order
- Coordinate meetings and trainings
- Assist with coordinating and booking travel
- Assistant to the Compliance Manager and Chief Compliance Officer
- General administrative support to Compliance Department
- Assist with data entry and data analysis
- Execute assigned tasks with keen attention to detail
- Perform with efficiency and accuracy and meet quality standards
- Must possess solid planning, organizing, and data gathering skills, attention to detail
- Strong verbal communication and customer service skills in a teamwork environment
- Successful candidate must have a minimum of 2-3 years of related office experience
- Must be proficient is MS Word, Excel, Power point, Outlook
- AA or AS required, Bachelor’s degree preferred
- Advance proficiency in relevant computer applications and/or systems including Microsoft Word, Excel, PowerPoint, and Outlook