Senior Administrative Assistant Job Description
Senior Administrative Assistant Duties & Responsibilities
To write an effective senior administrative assistant job description, begin by listing detailed duties, responsibilities and expectations. We have included senior administrative assistant job description templates that you can modify and use.
Sample responsibilities for this position include:
Senior Administrative Assistant Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Senior Administrative Assistant
List any licenses or certifications required by the position: HR, CAPP, GOLD, OFAC, PAI, AIA, U-M, PLU, PHR, SHRM
Education for Senior Administrative Assistant
Typically a job would require a certain level of education.
Employers hiring for the senior administrative assistant job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Business, Associates, Education, Administrative Assistant, Communication, Technical, Management, General Education, Business/Administration, Engineering
Skills for Senior Administrative Assistant
Desired skills for senior administrative assistant include:
Desired experience for senior administrative assistant includes:
Senior Administrative Assistant Examples
Senior Administrative Assistant Job Description
- Complete heavy calendar management via Outlook
- Bankcard reconciliation
- Coordination of complex domestic and international travel arrangements
- Preparation of documentation and materials in MS Office Suite
- Preparing client billing, compliance, coordination of duplication and graphics support
- Scheduling meetings involving participants across multiple time zones and locations
- Meeting logistics, teleconference/webex,/video, room set-up, catering
- Coordinating with hotel or other external venue representative
- Working with other assistants to secure conference rooms and to modify calendars to accommodate meetings
- Arranging and scheduling domestic and international travel itineraries and related activities (flights, train tickets, hotels, car rentals, transfers, visa requisitions) through the company's travel systems
- Maintain a professional work environment at all times and comply with company dress code
- Minimum of 5 years administrative experience, financial services industry preferred
- Proactive calendar management and timely conflict resolution
- Must be reliable and able to work well independently and work well in a team
- Ability to handle competing priorities and tight deadlines simultaneously while maintaining quality
- Ability to multi-task and be proactive in identifying potential issues and providing assistance where it is needed
Senior Administrative Assistant Job Description
- Monitor department MS Outlook mailbox
- Independently manage leader(s) calendar and meeting prioritization
- Coordinate department meetings external customer meetings
- Schedule travel arrangements for individuals or teams with a very dynamic schedule and significant international travel, visa processing and expense reports
- Manage purchasing requests using CPC or e-Purchasing and quarterly/annual budgets
- Coordinate hiring interviews and first day office logistics for new hires
- Plan quarterly team events for the organization
- Proactive follow through on tasks to completion, with the ability to adjust to changes and interruptions
- Maintain the organizations SharePoint* sites which include multiple document and meeting workspaces
- Manage org charts, office space, desks and workspaces, including space needs, moves and office supplies and equipment procurement
- Up to date with office procedures and technical training all policy guidelines and compliance requirements
- Manages and monitors calendar of appointments, upcoming events and facilitates prioritized responses to matters requiring immediate attention where appropriate
- 5+ years of Administrative experience in a Business environment with increasing variety and complexity or equivalent
- Knowledge of NewMarket or Delphi software and SalesForce preferred
- 4 year college degree, business related preferred
- At least a HS diploma or GED (or higher)
Senior Administrative Assistant Job Description
- Work with Marketing and CFR group to provide information to Marketing regarding group needs for marketing pieces for events
- Maintain and update contact information in SalesLogix
- Recording Retention legal policies and record keeping compliance
- Managing and tracking the department budget
- Assuring project coordination and communication with team in the deployment and execution process of department initiatives
- Managing department moves as needed
- Leading ad hoc projects as requested
- Assisting in the preparation of presentation materials
- Heavy calendar management for complex meetings - ensuring onsite audio-visual and settubg up support for such meetings
- Providing back-up administrative support to team
- At least 4 years of professional work experience in related field
- Maintain calendars and schedule appointments as needed
- Coordinate travel/perform expense reporting
- Knowledge and proficiency of computer programs (Windows/Microsoft Environment, Access, web-based applications)
- Knowledge of internal business systems (hiring, purchasing, scheduling, org tools, planning)
- Spanish and / or Portuguese language fluency
Senior Administrative Assistant Job Description
- Create spreadsheets including formulas, charting and graphing data in Microsoft Excel
- Arrange in-house meetings including scheduling meeting rooms, coordinating schedules of attendees and greeting guests
- Process and reconcile expense accounts thru Concur System
- Organize incoming mail
- Creates and distributes general correspondence, letters, memos, charts, graphs, contracts, agreements, minutes
- Manage ongoing job evaluation process
- Receive requests
- Confirm completeness of requests
- Manage access tracking database
- Manage standard notifications and correspondence with clients
- Ability to deal with confidential materials in an appropriate manner.At BMO Harris Bank, we have been helping our customers and communities for over 130 years
- Must be computer literate and have excellent analytical skills
- Proficiency with personal computers pertinent mainframe systems and common software packages
- Demonstrated ability to create and produce presentations and reports, handle small scale projects independently
- Track down delinquent accounts
- Create folders for document storage
Senior Administrative Assistant Job Description
- Maintaining executive calendars
- Handling executive mail, including pre-sorting and prioritizing mail and responding to immediate and urgent requests
- Ariba purchasing
- Arranging video conferences and internal /external meetings
- Attending and writing staff meeting minutes with action items
- Coordinating internal and external meetings involving logistics management and hosting
- Acting as the first line representation of the business to other functional groups and acting as a liaison between other offices
- Interfacing with staff and senior level managers, and the external network
- Ensuring a smooth and efficient professional flow of day-to-day operations
- Efficient management of internal electronic systems to facilitate completion of tasks (Workday, Taleo, SharePoint, WebEx, Catalyst, Concur, NEXTS)
- Organized, enthusiastic, with a willingness to learn
- Prior experience in an administrative assistant role
- Associate’s Degree required and Bachelor’s Degree preferred
- Solid verbal and written communication skills in English, any other language woud be a plus
- Actively participating in weekly team meetings and follow up on action items
- Providing administrative support requiring knowledge of department and business unit functions