Administrative Assistant, Senior Job Description
Administrative Assistant, Senior Duties & Responsibilities
To write an effective administrative assistant, senior job description, begin by listing detailed duties, responsibilities and expectations. We have included administrative assistant, senior job description templates that you can modify and use.
Sample responsibilities for this position include:
Administrative Assistant, Senior Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Administrative Assistant, Senior
List any licenses or certifications required by the position: HR, CAPP, GOLD, OFAC, PAI, AIA, U-M, PLU, PHR, SHRM
Education for Administrative Assistant, Senior
Typically a job would require a certain level of education.
Employers hiring for the administrative assistant, senior job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Business, Associates, Education, Administrative Assistant, Communication, Technical, Management, General Education, Business/Administration, Engineering
Skills for Administrative Assistant, Senior
Desired skills for administrative assistant, senior include:
Desired experience for administrative assistant, senior includes:
Administrative Assistant, Senior Examples
Administrative Assistant, Senior Job Description
- Registration for congresses/conferences
- Coordinating recruitment processes, scheduling interviews and welcoming candidates
- Coordinating arrival of new hires, related activities with HR department, induction program
- Providing administrative support on specific projects
- Faxing, scanning, and making copies of documents
- Making arrangements for other Privacy Office activities, outside meetings
- Composing letters and reports
- Preparing/editing presentations
- Providing assistance, training to other administrative staff, may supervise other staff
- Coordinates onsite and offsite meetings (large and small) including attendees, facility, equipment needs, catering
- Ongoing contact with customer service department for orders on executive promotional accounts and donations
- Experience supporting or working in the financial industry
- It is necessary for the incumbent to have a good understanding of bank policies and procedures, outstanding grammar skills, and knowledge of bank deposit and loan products
- Requires a technical level of knowledge normally acquired through two years of college level courses in business administration or related field or comparable work experience or three years of administrative office experience at an executive level
- Must possess well developed interpersonal skills
- This position requires a high degree of independent judgment, discretion, and knowledge of company organization, policy, and personnel, enabling the incumbent to work independently under general instruction on a large variety of special projects
Administrative Assistant, Senior Job Description
- Create a positive teamwork environment
- Handle confidential information and situations securely
- Coordinate/administer department programs (recognition, timekeeping, budgets, supply management, ), offsites, and special events or conferences
- Respond to ad hoc requests (filing, copying, responding to problems with printers, ) and manage small projects/programs/participate in larger projects representing the team (researching issues or questions about policies or practices, managing a conference)
- Manages the schedules of those whom they support
- Respond to inquiries from internal and external personnel using proper judgment and initiative to ensure critical issues are handled appropriately
- Track invoice payments
- Coordinate travel schedule
- Interact with healthcare providers
- The incumbent will provide advanced administrative assistance support Head of GMA Strategic Planning
- Ability to function in an interrupt-driven environment
- High school education or equivalent and four to six years of experience
- Advanced proficiency in Microsoft Word, Excel,PowePoint and Outlook
- Associates Degree and 5+ years of administrative experience
- Proficiency w/ computer programs (MSWord, Excel, PowerPoint, Access) and administrative programs
- Proficiency with computer programs (MS Word, Excel, PowerPoint, Access) and administrative programs (Lotus Notes, Ariba Buyers XMS, Concur)
Administrative Assistant, Senior Job Description
- Managing calendars, scheduling and coordinating of meetings
- Preparing travel arrangements and logistics for conferences/meetings
- Ordering supplies, creating requisitions and working with contracts for department
- Project managing and leading / facilitating logistics and meeting planning for offsite and onsite team meetings
- Assist in coordinating & tracking the execution of contract renewals, business cases, TPO, and hiring/onboarding/offboarding
- Help manage the calendars of Executive Directors and Vice Presidents and work effectively with others to efficiently and effectively schedule, structure, report on, and followup on meetings
- Provide general support including meeting management (report photocopying, scheduling, booking meeting rooms, etc), & team preparedness (ordering supplies, faxing, distributing mail, etc)
- While direct to Executive Director, work cooperatively with other BA's and AA's within the group
- Perform routine tasks such as those related to business management
- Respond to ad hoc requests (filing, copying, ) and provide project/program support representing the team (researching issues or questions about policies or practices, proactively identifying processes for improvement and recommending and enacting changes)
- Convert documents using EDGAR Software in preparation for filings with the SEC
- Assist paralegals with functions related to regulatory filings
- Gather and assist in preparation of documentation for internal committee meetings
- Provide telephone coverage for SMC and team, screening calls and directing, as appropriate
- Organize all details of the SMC and team business calendar and travel arrangements
- Assist in structuring and organizing the team files
Administrative Assistant, Senior Job Description
- Complete Support for the SVP, Director of the Investment Platform & Division, Investment Platform Developers, Consultant Relations Managers and the Institutional Sales team
- Coordinate all aspects of travel, inclusive of flights, hotels, and ground transportation
- Prepare and submit expense reports / reconcile payments
- Process check requests for payment of invoices
- Oversee calendar management
- Arrange video conferences and internal/external meetings
- Write staff meeting minutes with action items
- Maintain a high level of confidentiality and securely handle sensitive material with all levels of management
- Create and prepare routine presentations/memos/reports for approval
- Manage approval and authorization process on behalf of supervisor for purchasing
- Associate’s degree and minimum 3-5 years relevant experience
- Manage calendars, schedule meetings, and arrange travel
- Screen calls and respond to inquires
- Previous administrative experience within financial services
- Previous experience supporting a senior executive
- Handling urgent calls with professionalism and good judgment
Administrative Assistant, Senior Job Description
- Managing department communication for manager(s) including mail, email, calendar and website updates
- Making complex domestic and international travel arrangements
- Exercising discretion in handling of confidential material and information
- Providing clerical support including filing, faxing, copying, data entry
- Distribute Lucites to send to clients, buyers and other related contacts.This includes creating cards that will accompany the Lucite and congratulatory labels packing and shipping the items
- Coordinating all administrative support
- Identifying and implementing process improvement ideas
- Drafting communications and interacting with internal and external customers
- Demonstrating strong leadership amongst and collaboration with the administrative staff of the Executive Committee and other administrative staff within and across the organization
- Coordinating domestic/international external and internal meeting logistics and preparing meeting materials
- Maintaining daily calendar and other schedules, as appropriate
- Coordinating domestic and international travel arrangements and completing expense reports
- Input and direction into budget (global and US)
- Managing the administration and coordination of internal and external meetings and interacting with all levels of management
- Assisting in meeting planning
- Bachelor’s degree and a minimum of three to five years’ experience supporting a senior executive in an administrative capacity or an equivalent combination of education and experience