Export Coordinator Job Description
Export coordinator
provides guidance and advice to engineering, sales, purchasing teams in relation to export control regulations and other import/export compliance matters.
Export Coordinator Duties & Responsibilities
To write an effective export coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included export coordinator job description templates that you can modify and use.
Sample responsibilities for this position include:
Managing one direct report to support the shopfittings shipment process and provide cover
Dealing with queries from the International Department, Suppliers and Franchise Partners regarding the despatch of goods from the UK, invoicing
Regularly researching changes in legal requirements and assessing impact on current procedures
Gain an understanding of the US Government Export License Process various agency roles
Identify whether other Government agency requirements are applicable to product imports and exports
Act as Assistant Facility Security Officer in helping to assure compliance with National Industrial Security Program Operating manual (NISPOM) requirements and Joint Personnel Management System functions
At the start of your shift each day, read/respond/update your Electronic mail/Group email messages
You are required to communicate any changes & status of your loads immediately
Research ways to improve the service you provide towards Celadon’s customers
Responsible for inputting information via Ups and Fed Ex Online, DFAS website, 3rd party vendor websites, and Oracle
Export Coordinator Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Export Coordinator
List any licenses or certifications required by the position: K+N, AEO, FTA, NAFTA, IATA, HOT, CES, CCS, NCBFAA, DOT
Education for Export Coordinator
Typically a job would require a certain level of education.
Employers hiring for the export coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Business, Education, Associates, Administration, International Business, Business/Administration, English, Management, Finance, Communication
Skills for Export Coordinator
Desired skills for export coordinator include:
Excel
Major cities
Microsoft Word
Microsoft Project
Word and Excel
Accounting functions and relative information retrieval
Seaport
U.S. Administration Regulations and other government agency requirements
Both local and global regulations covering all kinds of Import and Export activities
How to track all the regulatory changes concerning Import and Export activities
Desired experience for export coordinator includes:
Experience in a similar role with shipping documentation including Bill of Lading, Invoices, Vouchers, ProForma invoices
Coordinate with warehouse personnel for staffing
Strong knowledge of FSMA requirements and implementation guidelines
Daily communication with outside “Customs” brokers
Work with LTL companies web sites for freight rates and set up daily pick-ups
Work with outside transportation companies to coordinate shipments from our warehouse
Export Coordinator Examples
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Export Coordinator Job Description
Job Description Example
Our growing company is hiring for an export coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for export coordinator
- Must become familiar with Export control regulations
- Assume responsibility for routing method when not specified on sales order
- Establishes shipping methods directly with the freight forwarders when not specified by customer
- Follow terms outlined in letters of credit
- Expedites credit holds internally when needed
- Enters packing slip information into computer
- Prepares labels, waybills, export declarations, certifications, special attachments, government forms, BOL, and special mailing certificates
- Follow procedure outlined in government contracts, purchase orders to prepare government invoices
- Enter work order and adjust inventory records for production control
- Other administrative duties related to shipping and operations
Qualifications for export coordinator
- Adhere to local and externally relevant health and safety laws and policies
- Investigate, plan and implement strategically effective and relevant transport methods, which meet optimally the needs of the organization and its suppliers and customers
- Plan and manage overseas sales through distributors and other relevant sales outlets
- Plan and manage the effective and necessary conversion of weights, sizes, values, and quality standards interpretations between importing and exporting systems and territories
- Manage language and communications translation issues and activities as necessary to enable effective relations, distribution and integration of imported/exported material, product, equipment within the supply chain of importer and exporter, (for example handling instructions, operating manuals, product training, etc)
- Negotiate contracts for sales/purchases and manage renew, review contracts as required to enable effective trading, operations and customer/supplier relations
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Export Coordinator Job Description
Job Description Example
Our innovative and growing company is looking to fill the role of export coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for export coordinator
- Plan, execute, coordinate & optimize daily export
- Create SAP transport orders with necessary shipping instructions
- Create and distribute the complete set of shipping documents
- Monitor timelines throughout the transport planning, loading and execution process including shipment tracking
- Perform claim management through the internal Quality Notification System
- Cooperate with Purchase Managers and Acting as local interface to sites/ warehouses, customs authorities and transport providers
- Maintain positive and strong relationships with internal and external customers
- Take part in knowledge transfer and work shadowing sessions with business experts internationally
- Maintain SOP (standard operating procedures) and customer profiles including key contacts, special requirements, contract rates and preferred routings/services/carriers
- Employees may also have additional responsibilities in accordance with supporting a specific department(s)/division(s) and/or be tasked with specific, individualized assignments
Qualifications for export coordinator
- Must have experience in wholesale distribution with all modes of domestic and international transportation
- Detail oriented and analytical with high degree of accuracy
- Bilingual language requirements- Spanish speaker
- Comprehensive understanding of the Canadian and U.S. A
- 2-5 years professional experience and knowledge in international trade and shipping industry (Incoterms 2010 rules, letters of credit, transport claims, dangerous goods and customs compliance topics )
- Understanding of the operational Order-To-Cash process
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Export Coordinator Job Description
Job Description Example
Our growing company is searching for experienced candidates for the position of export coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for export coordinator
- Responsible to expedite files to reduce demurrage and financial penalties
- Complete and sign IMSBC (International Maritime Solid Bulk Cargoes) declaration for vessel agents
- Responsible for coordinating and negotiation with Banking vendor’s needs specific Mosaic and Customer requirements associated with trade finance activities
- Responsible for protecting Mosaic interest and maintaining contract requirements ensuring control of US Trade Sanctions by following screening process
- Upon shipment, timely completion and sign or obtain final vessel documentation (Invoice, BL, COA, CO, Weight, ) for delivery to customers
- Responsible to record vessel shipments into marine insurance database
- Partner and collaborate with Product Management, Sales, Customer Service, Mosaic International, Inventory Control, Distribution Services and Billing Admin as needed
- Completing export documentation for ocean and airfreight exports for International entities
- Working with others in the organization, as needed, to obtain necessary information to properly complete paperwork
- Filing necessary export information with US Customs
Qualifications for export coordinator
- Ability to perform basic mathematical applications for spreadsheet analysis
- Ability to travel to foreign ports as needed
- Ability to communicate tactfully, verbally and in writing, with department heads, managers, coworkers, shipboard employees and vendors to gather information and resolve basic problems
- Ability to read and write English in order to understand and interpret written procedures
- Ideal candidate will have 3 to 5 years current work experience in ocean freight forwarding
- Travel during the first week of employment to KN Chicago office to attend Seafreight training is required
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Export Coordinator Job Description
Job Description Example
Our company is growing rapidly and is hiring for an export coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for export coordinator
- Acting as primary contact to provide follow up support to the entities and forwarders regarding any questions they may have on the documents provided
- Providing additional backup support to the International Customer Service team by compiling reports, completing documents and any additional tasks as needed
- Demonstrating excellent, customer friendly communication, both written & verbal
- Being able to problem solve and resolve complex issues with minimal supervision
- Showing the ability to retain information and work in a fast paced/high volume environment
- Being able to prioritize workload and effectively manage expedite requests
- Previous knowledge of export documentation requirements preferred
- Ability to prioritize and stay on task with minimal supervision
- Quote container shipment
- Trace global Shipments
Qualifications for export coordinator
- Previous experience in an office based administration position (essential)
- Previous experience working in a similar role whereby you are able to demonstrate knowledge of export, customs and shipping procedures (desirable)
- Knowledge of letters of credit (desirable)
- Complete customs documentation
- Minimum of 2 years of Customer Service in a Transportation/Freight environment
- Maintains export orders and prepares TTB spreadsheet for government reporting
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Export Coordinator Job Description
Job Description Example
Our company is searching for experienced candidates for the position of export coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for export coordinator
- Assisting with specific distribution/customer service related tasks as required
- Carrying out ad hoc project or tasks as requested by the Compliance Manager
- Production of performance reports
- Liaise with plant, warehouses, freight forwarders and drayage carriers to coordinate shipments
- Liaise with global trade and freight forwarders to ensure proper export documentation
- Utilize applicable SAP/APO system elements
- Responsible for the smooth operation of nominated regions, focusing on customer relations
- Plan customers’ shipping requirements based on demand, inventory and shipping parameters and liaise with other departments and external parties to meet deadlines
- Control the end to end replenishment supply and shipping as required create internal requisition, purchase orders, import internal orders, standard and B2B internet orders
- Responsible in ensuring pricing variation to orders and approvals are documented in line with our company policies and procedures
Qualifications for export coordinator
- Able to sit for long periods of time, lift 25 lbs, and operate standard office equipment
- Associate’s degree (A.A.) from a two-year college or technical school (business administration or international studies a plus) or two to three years related experience in brokerage and custom compliance
- High level of phone confidence and professionalism
- Bachelor degree or the equivalent knowledge in whatever way acquired
- Knowledge of international shipping regulations
- Knowledge of export documentation including documentation for Letter of Credit