Export Clerk Job Description
Export Clerk Duties & Responsibilities
To write an effective export clerk job description, begin by listing detailed duties, responsibilities and expectations. We have included export clerk job description templates that you can modify and use.
Sample responsibilities for this position include:
Export Clerk Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Export Clerk
List any licenses or certifications required by the position: F.5, IATA, FSIS, COO
Education for Export Clerk
Typically a job would require a certain level of education.
Employers hiring for the export clerk job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Associates, General Education, Education, International Business, Technical, Supervision, Finance, Accounting, Management, Technology
Skills for Export Clerk
Desired skills for export clerk include:
Desired experience for export clerk includes:
Export Clerk Examples
Export Clerk Job Description
- Liaise with airlines, airports & destination offices
- Be familiar with airline rates & update
- Process SAD documents
- Generate relevant export documentation correctly
- Other such duties as required within Air Freight department (Imports & Exports)
- Maintain a list of customers that require a signed Certificate of Origin
- Prepare documents for export shipments
- Ensures that the Commercial invoice is accurate
- Harmonized Code, Country of Origin, Pricing agrees with billing invoice
- All items are eligible for export
- Experience with filing exports within the U.S Census bureau in their Automated Commercial Environment (ACE) system
- Ability to work on projects of low complexity with direction
- 2 years Airfreight experience
- Good organisational skills Ability to work under pressure/calm personality
- Receive EEI filing back from freight forwarder and review for accuracy, correcting if needed
- Signed Certificate of Origin
Export Clerk Job Description
- Creates and maintains export shipment files according to document retention
- Resolves any issues that freight forwarders may have that interrupted shipment to customer
- Create Dock Box for International UPS shipments
- Sign, Seal and Distribute international invoices per customer requirement
- For all non-UPS shipments, updates packing slip journal with tracking and freight information
- Tracking number, Date and Time of shipment, Weight
- Published Charge, Calculates published charge for non-UPS shipments
- Maintain file of shipments per document retention
- Piqua Order Adjustment
- Responding to shipment discrepancy
- Resolve issues that customers report
- Previous experience in a shipping office preferred, including experience with export shipments
- Receive and update pre-alerts in a timely manner
- Track and Trace ocean export shipments
- File customers’ Customs documents
- Prepare commercial documents, house and master bills of lading
Export Clerk Job Description
- Be knowledgeable of SAP and all S&D specific requirements
- Process documents and issue arrival notices timely and accurately
- Track / trace all ocean export shipments
- Prepares, reviews, approves and maintains files for export orders until the customer takes ownership of the product, such as customs declarations, preparation of printing labels and ensuring USDA inspections occur
- Verifies accuracy of shipment information and accurately completes export documentation based on the requirements of different countries
- Communicates with various departments in regards to the status of exports, escalating issues where appropriate
- Administers the efficient movement of goods while ensuring compliance with relevant local, country and international export laws and processes
- Follows-up shipment status
- Coordinating the daily operations for assigned customers
- Co-ordinate movement of shipments from collection point to international destinations
- Self-motivated, conscientious, and prepared to function as a team member
- Willingness to learn other duties
- Must have the ability to work with minimal supervision
- Process all export consignments
- Completion of all customs declarations & export paperwork
- Ensure compliance with Revenue & Customs export regulations
Export Clerk Job Description
- Be familiar with both air and ocean rates
- Process the required documentation
- Ensure compliance is adhered to for all shipments
- Use Workflow to process & monitor shipments on a daily basis
- To work to the Air Lateral Process and KPIs
- Facilitate communications and information flow between customers, sales, production, shipping, and management
- Interact with customers and resolve customer service problems
- Respond to customer inquiries via telephone, fax, and email
- Prepare and produce export documentation
- Confirm delivery/collection of in/out bound shipments
- Ensure compliance with company procedures and industry/statutory legislation
- Fluency in English is essential both written and verbal
- Experience in Exports /Brokerage would be an advantage
- Ability to work in a pressurized and dynamic environment
- 1 year experience in transportation or customs preferred
- Proficiency with Microsoft Office (Word, Excel, Outlook), database and web-based applications
Export Clerk Job Description
- Assist in reception/answering phones
- Maintains quality service by following standards and departmental processes and procedures
- Support continuous improvement to build customer relationships and service both internally and externally
- Communicate and participate as part of a team
- Print export orders, type FSIS certifications and export documents
- Communicates with various departments such as Sales, USDA, Quality Assurance, and Shipping in regards to the status of exports, escalating issues where appropriate
- Prepares consolidation with customer’s document, airway bills, bills of lading and any other documentation deemed necessary to complete an export transaction
- Inputs data into the system to create file, shippers export declaration transmission, invoice to client and shipment track and trace update
- Assists in tracing and following up cargo to airport to ensure prompt delivery of freight
- Other duties as assigned to the position
- A minimum of 1 year experience in ocean export logistics
- 2 - 4 years experience within either Ocean or Air Freight
- Adhere to the Company's 52 hours training policy
- Associate’s and/or Bachelor’s degree preferred
- General understanding of how MRP works
- Detail oriented and must have the ability to multitask in a fast-paced, deadline-driven, customer-focused environment