Business Operations Coordinator Job Description
Business Operations Coordinator Duties & Responsibilities
To write an effective business operations coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included business operations coordinator job description templates that you can modify and use.
Sample responsibilities for this position include:
Business Operations Coordinator Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Business Operations Coordinator
List any licenses or certifications required by the position: CET, CMA, CPA, SPO, COI
Education for Business Operations Coordinator
Typically a job would require a certain level of education.
Employers hiring for the business operations coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and High School Degree in Business, Education, General Education, Accounting, Finance, Public Administration, Human Resources, Office Management, Business/Administration, Healthcare
Skills for Business Operations Coordinator
Desired skills for business operations coordinator include:
Desired experience for business operations coordinator includes:
Business Operations Coordinator Examples
Business Operations Coordinator Job Description
- Timely delivery of internal and external sales reports
- Assisting with the execution of business projects
- Onboarding new staff
- Being the key contact for interstate visitors
- Experience in an administrative role and interest in Finance
- A proactive approach, with the ability to respond well under pressure
- Monitoring aging of inventory to identify claims that pose risk to the organization (PGs, Discounts at Risk, High Profile Customers, High Dollar, .)
- Transaction review and approval including service date transactions, reporting, licensure requirements, security role assignments, and security access requests
- Process termination and change job actions
- Maintain supervisory orgs within the Workday system and review requests for new supervisory orgs
- Minimum of two (2) year’s work experience preferred in event management or hospitality, preferably with a sports or entertainment background
- 1+ year's experience with data analysis and/or quality audits
- 1+ years of previous alpha-numeric Data Entry experience in a Production environment
- Report running and data analysis
- Assists in the management of the leave and time system in Workday, including but not limited to prior state service research and calculations, overrides and accuracy of balances in Workday, and research of leave accrual issues
- Provide assistance to the Business Manager with budget and administrative functions, including hiring and onboarding of student employees, procurement of supplies, reconciling invoices
Business Operations Coordinator Job Description
- Providing coordination services to core functions, including training support, procurement, and meeting/event planning
- Coordinating projects within ITS Business Operations and across ITS
- Executing the annual budgeting and IT planning process monthly financial management processes
- Delivering strategic and operational metrics to IT Service Owners, and supporting Quarterly Business Reviews for core ITS functions
- Badge access and visitor access
- Space planning and permanent seat requests
- Training and conference room reservations
- Purchase orders for local expenditures
- Special assignments including ? monthly interaction audits
- Assists with creation and maintaining of relevant operational information (Policies & Procedures, SOPs, process maps)
- Ability to perform repetitive tasks as listed in the Duties and Responsibilities
- Such tasks require repetitive stooping, bending, reaching and carrying
- Must be able to lift and carry up to 40 lb
- May be required to move furniture or other heavy objects for extended periods of time
- Occasionally may be required to use ladders
- Regularly walking up to 1 mile to provide services at different HUIT locations
Business Operations Coordinator Job Description
- Manage the Netsuite Sales CRM processes, procedures, training, and daily support for the sales team
- In conjunction with customer service, oversee business operations to ensure all customer-related projects (sales orders, installations) are planned and monitored regularly
- Troubleshoot issues within commercial operations, track and post metrics on business efficiency
- Manage projects/assignments within tight deadlines
- Provide training to sales representatives and others within the company related to the business processes specific to SSG
- Coordinate key SSG sales meetings
- Provide operations support for the business unit leadership team, including 4-6 Vice Presidents and their teams
- Attending leadership meetings, preparing agendas, capturing minutes and documenting/tracking action items and issues
- Maintenance and administration of business unit level documentation and document repositories
- Supporting the creation of electronic newsletters and email announcements
- Must be able to maintain a high level of service and ability to handle stressful situations calmly, professionally, tactfully when dealing with both internal and external customers
- Must have strong organizational skills and excellent with details and follow-up
- Must be able to manage changing priorities and accomplish multiple detailed tasks to meet deadlines
- At least 10 years of experience in Business Operations or Administration support roles
- 12 years of experience in Business Operations or Administration support roles
- Associate's Degree in Marketing, Finance, Business Administration is required, or equivalent experience is required
Business Operations Coordinator Job Description
- Review & analyze various reports used to support Coding Services clients
- ECAC queue management
- Support Coding Manager
- Coordinates project status updates and communication in various tools
- Prepare and submit payroll distribution adjustments, run labor reports, and communicate appropriate information with departments for onboarding including contacts for space, physical access, computing, ID cards, visas
- Marketing/Research/Sales Support
- Conducts margin analysis and obtains credit approvals
- Documents contracts with clients and other departments
- May schedule product delivers, installation, training and licensing final invoice reviews
- Coordinate all activities involved with import such as commercial invoicing, packing lists, weight/dimension verification, Nota Fiscal, tax/customs payment, freight/express carrier invoice verification
- High degree of stress tolerance and ability to thrive in a fast-paced environment
- Minimum of 5 years of related experience, preferably in a sales operations or business support environment, is required
- Proven project management skills with PMP or equivalent designation is preferred
- Knowledge of LEAN and Six Sigma principles is a plus
- Demonstrated quantitative and analytical skills are necessary
- Creativity and great problem-solving skills are necessary
Business Operations Coordinator Job Description
- Arrange, track, and communicate all shipments from warehouse to Internet Service Providers and data centers
- Efficiently communicate with global partners, hardware manufacturers and partner engagement managers regarding the status of various shipping requests and orders via regular scheduled meetings, ticketing systems, and emails
- Ensure related documents such as contracts, packing lists, Nota Fiscals, proof of payment of ICMS, invoices, are correct and stored in efficient manner
- Manage server license applications and renewals
- Reverse logistics as needed
- Responsible for providing wide ranging analytical support to the Base / Line Maintenance operation
- Assists in the development and maintenance of advance work schedules for base/line operation functions
- May provide forecasts of future manpower requirements and may assist in coordinating the adjustment/utilization of staffing resources
- Develops and maintains statistical data and prepares information and reports
- Assists in the development and maintenance of advance work schedules for base/line operation functions utilizing computer generated volume data and base/line math model guidelines
- Must have track record of getting things done on time and on spec
- Bilingual skills in French/English are preferred
- High competency in both verbal and written communications, interpersonal skills to interact effectively with different types of people and approaches, outgoing and proactive in order to accomplish tasks
- Flexibility, ability to multitask and prioritize requests from several different sources, and ability to handle a fast paced work environment
- Ability to effectively communicate and interact with all levels of CGI management and members
- Show flexibility for changing business needs