Team Assistant Resume Samples

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Guide the recruiter to the conclusion that you are the best candidate for the team assistant job. It’s actually very simple. Tailor your resume by picking relevant responsibilities from the examples below and then add your accomplishments. This way, you can position yourself in the best way to get hired.

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J Oberbrunner

Johanna

Oberbrunner

6469 Cathy Light

Los Angeles

+1 (555) 309 2823

6469 Cathy Light

Los Angeles

Phone

p +1 (555) 309 2823

Experience Experience

Boston, MA

Team Assistant

Boston, MA

Sawayn Group

Boston, MA

Team Assistant

Assisting the HR managers with recruitment; processing STL's, arranging work stations and assisting with on-boarding
Working with another Finance Team Assistant, provide ad hoc support at peak periods including assisting at quarterly investor events and cover holiday
Work closely with General Managers executive assistant
Assist with general Management information and ad hoc project work
Manage key administrative assistance to the General Manager, Events
Providing high level administrative and personal assistant support to the assigned leaders/managers and the members of the department
Support account managers with business development pipeline and the new and annuity engagement management

Chicago, IL

PA / Team Assistant

Chicago, IL

Schmitt, Jast and Murazik

Chicago, IL

PA / Team Assistant

Diary and access - Provide proactive, intelligent and accurate diary management to support a balanced schedule and support effective time management
Providing team assistant support within Global Markets trading floor
Arrange travel, accommodation and make restaurant reservations for the Director of IC and the Heads of Department
To manage the use of the team iPads
Manage travel bookings and logistics
Manage Outlook calendar for MDs
Meet and manage visitors to ensure best impression and positive image presented

present

Chicago, IL

Personal / Team Assistant

Chicago, IL

Lockman, Hessel and Yundt

present

Chicago, IL

Personal / Team Assistant

present

Sharing cover of annual leave/ absence with other Personal Assistants
Manage diary
Manage expenses
Diary Management
Management of dept files
Domestic and International travel management
Interaction with senior management, external clients and colleagues through face to face interaction, telephone and e-mail contact

Education Education

Bachelor’s Degree in Professionalism

Baylor University

Bachelor’s Degree in Professionalism

Skills Skills

Excellent interpersonal skills, being highly motivated with strong initiative. Being a team player with strong ethic
Ability to build strong professional networks
Strong attention to detail as well as solid organization/time management skills
Good communication and problem solving skills with an ability to liaise professionally with various internal and external clients
Ability to work to deadlines and be able to assimilate information/instructions quickly
Excellent attention to detail and good time management
Organised with excellent attention to detail and strong time management skills
Able to manage multiple tasks, stakeholders and outcomes; able to focus on delivery within tight timeframes and ensure quality output
Excellent written skills and ideally a good knowledge of PowerPoint
Excellent organisation skills: ability to plan and organise work so that it is efficient and effective; ability to juggle conflicting priorities

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PA & Team Assistant Resume Examples & Samples

Co-ordinating and arranging meetings across businesses, senior level executives with optimum efficiency, sensitivity and reliability
Organising internal and external meetings and presentations, fully facilitating these meetings where necessary (e.g. with set up and coordination, hospitality, AV equipment etc)
Coordinating exceptionally busy diaries
Fielding all phone calls, directing as appropriate and where possible answering queries/transferring calls to other points of contact
Processing all expenses using SAP accurately and in timely fashion
Producing detailed agendas for travel for VP and team
Assisting with the preparation of presentations (PowerPoint/Word)
Taking minutes from meetings
Assistant with general office management as and when required, including ordering stationary, refreshments for specific events etc
Raise POs through SAP
Assisting the other team PA as and when needed
Ad-hoc personal duties
Experience as a PA at Senior Executive level
Experience of working within a complex, high workload, fast paced environment
Experience of working within an international organisation (a distinct advantage)
Highly organised with the ability to work in a pressurised environment and meet strict deadlines
Calm & organized persona
Strong team player, highly collaborative with other EAs across the company
Professional, friendly and collaborative approach
Ability to work effectively and professionally with senior stakeholders

Team Assistant Intern Resume Examples & Samples

Support toexecutives and their teamdirectly
Help with travel booking and arrangement
Help with scheduling and maintainance of calendar
Process domestic/international expense report
Prepare for business correspondence
Assist in some translation as needed
Fluent spoken and written in both English and Chinese
Proficiency with MS Office (Excel, Word, PowerPoint, Outlook, etc.)
Strong sense of responsibility
Able to work at least 3 days( weekdays) per week
Able to work at the position for at least 6 months
Graduation date is not earlier than June, 2015
Must be eligible to work in the PRC
Some internship experience in multi-nationals is preferred
Full-time university student working for bachelor degree

Team Assistant / EA Resume Examples & Samples

Effectively manage emails for Head of Investments and maintain all diary appointments
Coordinate and schedule audio and video conference calls and meetings with multiple participants and across multiple international locations
Arrange international and domestic travel for all Investment team members as required (working with corporate travel agent)
Collate and distribute papers for a broad range of client and investment related meetings
Prepare presentations and make amendments to presentation materials as required
Word processing & Desktop Publishing – format documents within corporate visual identity guidelines, printing & binding of documents
Process monthly Corporate Amex expenses for the Head of Investments and broader Investments
Assist the Investment team with all aspects of their day to day administrative activities
Other adhoc administrative duties
A minimum of 5 years’ experience as an Executive and/or Team Administration Assistant within a professional or financial services environment
Prior experience in handling sensitive and confidential client material
Advanced knowledge of Microsoft Word, Excel, PowerPoint and Outlook
Excellent time management and organisational skills
Experience dealing with business stakeholder at all levels within an organisation
High level of energy, self-motivation and determination to identify effective solutions and solve problems
Demonstrated passion for teamwork and being an integral part of a successful Investments team
Strong initiative and a pro-active approach

Team Assistant Resume Examples & Samples

Answer phones, send faxes, scan documents, print and bind presentations, set up conference calls
Organize trips and meeting schedules for the CCS team in Moscow and numerous visitors from UBS in London and New York
Generate internal and external correspondence, follow up on meetings, provide support in regular reporting documentation
Work with Microsoft Office suite

Team Assistant Resume Examples & Samples

Assist with general management, coordination and communications across the Equities business and Business Unit Management team where required
Secretarial support as required
Arranging / Assisting with both domestic and international travel
Handle routine correspondence and decision making locally and globally
Prepare information and presentations using Word, Excel and Powerpoint
General administrative duties including arranging meetings, maintaining business supplies, collating and dispatching documents, filing etc
Inputting Client meetings and events into In-house Velocity system
Assist with the processing of all expenses including processing invoices for payment via Procure to Pay system and managers Diners bills using Concur system
Maintain VOE budget
Ordering Friday staff drinks on behalf of the VOE Committee
Ordering office supplies when needed
Maintaining the kitchen supplies
Distribution of incoming / outgoing mail
Co-ordinate monthly Controls meetings for Equities and Fixed Income when required
Minute taking for the monthly Controls meetings
Relieving and back up other EAs when they are on leave and as required
Intermediate to advanced PC skills including Word, Excel, Powerpoint and Adobe
Professional presentation
Flexible attitude and ability to remain calm under pressure
Time management skills and highly organised
Ability to use own initiative
School Certificate / HSC
Secretarial studies
At least 3 years Personal or Executive Assistant experience

Team Assistant Resume Examples & Samples

Clerical and administrative support for the Merchandise Product Development Team
Manage SAP POs for all development tooling and testing charges including follow-up with vendors in handling invoices and settlements
Co-ordinate and consolidate Merchandise samples
Assist in team meetings
Co-ordinate and liaise various team activities with other Teams / LOBs
At least 1-2 years relevant experience
Basic understanding about the Product Development team’s roles and responsibilities
Basic knowledge in product development and merchandising cycle
Good communication skills with team mates, vendors, suppliers and testing labs
Excellent in Words, Excel and Power Point
Fluent in English, Cantonese and Mandarin

Personal / Team Assistant Resume Examples & Samples

Manage diary
Book travel
Organise team meetings, including agenda development, minute taking and actions follow up
Manage dept budget including processing all invoices
Support on CEEMEA Operational projects – including minute taking and action follow up (ie: Russia Ad-Ban)
Liaise with senior management across, organising multiple meetings
Organising and running off-sites for the team and wider CEEMEA business
Working within the Castle structure to submit and all details of new and approved channel launches
Ad hoc projects
Management of dept files
Manage expenses
Developing slides and support with power point presentations
Co-ordinating management /storage of legal due diligence documentation across M & A projects
Managing diary/co-ordinating stakeholders and arranging calls/meetings for global matters and projects
Supporting with amendments to legal templates and co-ordinating execution of legal documentation

Team Assistant Resume Examples & Samples

Diary management including: arranging team meetings and functions as required, screening and directing incoming telephone calls and arranging domestic and international conference calls
Good command of English
Excellent PC skills – MS Words, Excel and PowerPoint
Strong attention to detail, highly organized and motivated
Hardworking, Team Player

Team Assistant Resume Examples & Samples

Manage the diary of the direct line manager
Organise meetings and functions for the team including logistics arrangements
Liaise with the in-house travel agent to do travel bookings for team members for domestic and international trips and follow the required travel approval process
Participate in team meetings to take minutes of the meetings
Ensure that minutes are typed and approved by the meeting chair and distributed
Print and bind presentations or newsletters or other material
Take charge of office moves for team members including liaison with building management and IT
Take charge of general office administration
Ensure that adequate reserve stock is ordered
Build and maintain a contact database for the team and ensure that data is kept current
Maintain project documentation for departmental projects, ensure that documents and reports are adequately completed
Maintain files for team documentation
Record and relay telephone messages for team members who are out of the office
Type correspondence, management reports or other documents on request from the line manager or team member
Arrange catering for team events, ensure that the line manager approves orders prior to placing them
Ensure that the teams pause area is kept neat and clean by following up with cleaning staff
Receive, open and distribute mail after logging the items according to the set procedures
Arrange documentation to be sent to archives and retrieve documents from archives when needed
Request quotes from approved suppliers and generate purchase orders
Follow up with vendors for the delivery of items, check the invoices against items received from vendors
Obtain signoff on invoices from the cost centre owner and submit to accounts payable for payment
Follow up with accounts payable when vendors advise that they have not been paid
Review entries passed against the departments cost centre
Request team members to submit supporting invoices for corporate credit card expenses
Complete the reconciliations obtain the individuals signoff and submit for processing
Request cost centre reports from Finance, check the budget run rate and highlight over and under-spent items to the cost centre manager
Grade 12 or equivalent NQF level 4 or higher qualification
Minimum two (2) years working experience in an administrative role
National Diploma in Office Administration or Project administration or equivalent NQF level 5 or higher qualification
Experience working within a banking environment
Preference will be given to South African Citizens and Permanent residents of South Africa in possession of proof of permanent resident status

Team Assistant, Zurich Resume Examples & Samples

Calendar management, including scheduling of appointments across multiple time zones, arranging rooms, video conferences and audio facilities
Coordination of travel arrangements and itineraries
Processing of expense reports in a timely manner
Logistics and premises co-ordination and support
Ad hoc tasks

Team Assistant, Asset Management Resume Examples & Samples

Coordinating product specialist road-shows including printing materials, meeting administration, transfers and itineraries
Expense claim processing, invoice processing and payment management
Arranging domestic and international travel, arranging meetings with internal and external parties and answering and covering phone lines
Maintaining Compliance records, GST records and liaising with the Finance team in Singapore
Managing technology equipment requests, team technology requirements and CRM system data input and maintenance
Limited event management input including liaising with the Corporate Event Management Team

DSI Team Assistant Resume Examples & Samples

Full diary management, management of travel and expenses for the Head of Data
Own, manage and deliver administrative support for the Team, ESP requests, resource bookings and replenishment of tools/equipment/stationary
Support the wider team with administrative tasks
Have an executive understanding of the DSI business areas, act as a main reference point, resolve queries and provide solutions where possible, otherwise channelling to appropriate area and following up where appropriate
Assist the Head of BIIS when the PA is on leave and provide onsite support when visiting the UK including, full diary management, taking ownership and management of the day to day appointments, ensuring the manager is always in the correct place at the right time with relevant papers and analysis as appropriate
Build and maintain a professional relationship with all key stakeholders and contacts
Manage and take the lead with all administrative responsibilities including filing, printing and binding of documents etc for the team
Take ownership of all Resource Bookings for all catering and room booking requirements
Act as an Ambassador to the DSI and BIIS Business area; displaying the values at all times tenaciously and readily available to offer assistance and advice were necessary to the wider team
Coordinate team events, weekly meetings, travel arrangements, offsite meetings and all supporting resources
Management of administration relating to perm recruitment, contractors and suppliers
Assist Data Leadership Team company expenses and process in a timely manner. In addition, coordinate and process invoices for payment
Strong communication skills verbal and written
Strong team player, approachable
Ability to prioritise and identify critical priorities
Forward thinking/planning
Management of confidential information
Ability to use initiative and be proactive
Highly organized and efficient
Book travel arrangements, plan itineraries, visas, foreign currency, medical requirements etc as needed
Comfortable working for/with people at a very senior level
Able to use their own initiative, for example, to decide what information will be needed for forthcoming meetings, events etc
Comprehensive knowledge in the following applications - MS Office (incl. Outlook, Word, Excel and PowerPoint), SAP e-Expenses, HR online tools and BTR/People Fluent for recruitment systems, eProcurement for PO raising / OM (organisation Management) - assist the team when required using these applications
Extensive experience within a PA/administration role, preferably within the Financial Services sector

Team Assistant Resume Examples & Samples

General administrative support (phones, maintaining files, distributing mail, scheduling meetings, coordinating travel arrangements, etc.)
Maintain calendars in Outlook
Prepare travel and expense statements ensuring that items fall within specific guidelines
Coordination of internal and external meetings including meeting and greeting visitors
Deal with internal and external clients as well as intermediaries at senior levels
Assist with various marketing and recruiting initiatives
Write/edit department communications (i.e., e-mails, v-mails, Taking minutes)
Create documents (i.e., PowerPoint presentations, Excel spreadsheets, etc.)
Cover for colleagues in their absence
Help with ad-hoc requests from various Investment Professionals
Minimum 5 years experience as a PA in a banking or corporate environment
Organized, efficient, detail-oriented, and highly motivated
Maintains a positive attitude and a customer service orientation
Has the ability to prioritize and remain flexible as priorities change
Has the ability to take on multiple and varied projects
Has a team orientation
Technically proficient in MS Word, Excel, PowerPoint and Outlook
Demonstrate confidence and professionalism
Fluency in English and German

Team Assistant Resume Examples & Samples

Providing support to Head of GIA Poland as required, including budgetary management and cost control
Providing the team with administrative support (follow-up / reminders on pending tasks, timesheets, expenses, ad hoc / project tasks etc.)
Organizing regular meetings, workshops and events (agenda, presentations, minute taking and follow-ups)
Coordinating audit calendar, travels, tasks and resource allocation
Managing of new joiner / mover onboarding and leaver checklist
Maintaining GIA internal platform and SharePoint
Regular management reporting (MIS) – for GIA Poland management and other stakeholders
Quality assurance reviews

Team Assistant Resume Examples & Samples

Manage the diary of the Heads, reminding them of future commitments and matters requiring attention
Organise meetings and functions for the team including logistics arrangements such as venues, menus, travel arrangements, etc
Participate in team meetings to take minutes of the meetings. Ensure that minutes are typed, approved by the meeting chair and distributed
On request from any team member, print and bind presentations or newsletters or other material
Take charge of general office administration including ordering of stationery and groceries, restocking printers etc. Ensure that adequate reserve stock is ordered
Maintain project documentation for departmental projects on request
Ensure that documents and reports are adequately completed by team members
Type correspondence, management reports or other documents on request from the line manager or any team member
Arrange catering for team events as requested. Ensure that the line manager approves orders prior to placing them
Ensure that the team's pause area is kept neat and clean by following up with cleaning staff
Based on requests from team members, request quotes from approved suppliers and generate purchase orders
Follow up with vendors for the delivery of items. Check the invoices against items received from vendors
Obtain signoff on invoices from the cost centre owner and submit to accounts payable for payment. Follow up with accounts payable when vendors advise that they have not been paid
On a monthly basis, review entries passed against the department's cost centre
Investigate and resolve any unknown entries with the Accounts Payable department
On a monthly basis, request team members to submit supporting invoices for corporate credit card expenses. Complete the reconciliations, obtain the individuals signoff and submit for processing
On a monthly basis request cost centre reports from Finance. Check the budget run rate and highlight all over and under-spent items to the cost centre manager
(NQF level 4) : Grade 12
Office administration diploma
Good Matric pass with English
At least 2 years working experience in an administrative role
Some experience working in a bank
Planning and organising
MS Office (E-mail, Excel)
Verbal and written communication

Team Assistant Resume Examples & Samples

To act as the main point of contact for VP and Directors. In particular, to manage the interface with executives at CEEMEA/West SMT level
To provide full administrative support and diary Management for VP and Directors
Manage travel
Make travel, transport & hotel arrangements and arrange travel itineraries and organise expenses
Organise visa’s where necessary
Check and keep track of air miles, travel insurance and other schemes
Manage the information and documentation that comes through the office
Answer telephone and screen calls, route callers, take detailed messages, respond to internal and external enquiries, and provide information within scope of authority
Prepare purchase orders and cheque requisitions if required and prepare, submit and track monthly expense claim
Independently take on a range of projects and tasks delegated by the SVP
Collate and edit routine reports
Research & compile information when required
Take a proactive approach in understanding the business strategy
Keep up to date contact & address database

Team Assistant Resume Examples & Samples

Checking and approving timesheets and expenses for contractors on PeopleFluent
Running weekly Navigator reports to ensure EDT have correctly completed timesheets, chasing late timesheets and assisting any queries in relation
Scheduling of interviews for roles within the EDT - liaising with interview candidates, scheduling of interviews, booking meeting rooms, collating and chasing post interview feedback
Onboarding new starters, provision of a BRID number, email address, building pass and induction, IT equipment, mobile phone if permanent
Off-boarding leavers, ensuring an email to the leaver is sent out in advance and collecting any IT kit, building pass, phones and corporate cards
Ensuring the team OM is accurate and up to date – adding and removal of OM boxes for new starters and leavers via the MyHr Portal
Assisting with the procurement of MacBooks, Thunderbolt screens and other test devices, maintain the assets log and be responsible for check-in and out of devices. Ensuring all devices are correctly asset tagged
Dealing with agency invoices, processing and creating Purchase Orders
Keeping track of team holidays and sick leave
Ordering team stationery
Dealing with any team queries, emails and acting as a point of contact
Coordinating team to ensure timely completion of required training
Ensuring the EDL distribution list is up to date
Efficient document and user management on HighQ, including managing user permissions when onboarding/ off boarding members of staff
Organize EDL team meetings at internal/external venues. Liaise with internal/external contacts to agree suitable locations, dates and times etc
Booking rooms/catering for the Design Directors when required
Registering and collecting external visitors
The logging of Brand Clinics, recording attendance and sending out reminders to those who are required to attend
Processing purchase orders, where applicable
Any adhoc duties
Good working knowledge of MS Office e.g. Outlook. Word, PowerPoint, Excel
Good level of numeracy needed for budget figures/expenses
Time management skills – ability to plan effectively and co-ordinate different work streams to deliver work on time
Ability to work autonomously
High levels of initiative and problem solving
Passion and integrity

PA / Team Assistant Resume Examples & Samples

Extensive diary management, this includes, external and internal meetings globally, arranging steering committees both fortnightly and monthly, off-sites, full day workshops, dealing with all onsite IT support and catering services
Ensuring all agenda, packs and materials are complied and printed beforehand, following up on actionable items and ensuring deadlines are met
Managing and prioritising inbox email, flagging urgent items as required
Arranging complex global travel, liaising with internal and external contacts for all bookings and meetings. Arranging all required Visa and passports; ensuring detailed itineraries are prepared along with briefing packs
Logistics for all meetings (including multiple MD level meetings) i.e. room bookings, VC requirements, both within UK and globally
Expense reports and arranging payment for invoices
Working along side other PA's within the team to provide cover when required
On boarding new joiners and arranging seating requirements
Raising and chasing to completion all appropriate hardware, software and process requests
Keep email distribution lists and chat channels up to date
Maintaining departmental records, e.g. employee contact details, database
Dealing with confidential and private information with sensitivity
MS Office: Extensive use of Word, PowerPoint, Outlook, Excel
Sharepoint or other file sharing software
Flexible and organised approach
Well organised and ability to prioritise effectively
Proactive and flexible - arrangements will change and need re-organising at short notice
Essential
Ability to work under pressure with tight deadlines
Polite and friendly phone manner

Ficc Team Assistant Resume Examples & Samples

Co-ordinate schedule arrangements and travel booking for team members
Properly, timely and accurately hand team reimbursement issues, including invoice collection, application form fill in and send to related Finance dept etc
Able to manage a multitude of tasks effectively, efficiently with minimal supervision

AM, PA / Team Assistant, ENO Resume Examples & Samples

Provide daily support to 10 professionals, as well as back up assistance to the whole team
Team phone coverage
Extensive expense processing, reconciliation of monthly Amex statements
Confirming meetings to internal and external parties
Arranging conference calls/video conference bookings
International Travel planning/booking/preparation of itineraries/visa applications
Car bookings
UK and International courier arrangements
Data entry and business contacts management
Preparing hard copy materials for internal/external meetings
Professional demeanour at all times
Excellent administration skills and attention to detail
The desire to always go the extra step and to deliver a consistently high level of work, no matter how big or small a task
A true team player. Must demonstrate a sound ability to work and communicate with colleagues and clients at all levels of seniority
Anticipating requirements and acting on this accordingly
Excellent written and verbal communication skills – the successful candidate will be communicating directly with our key clients via email and telephone. Proof reading and spell checking are a must
Good working knowledge of Microsoft outlook/office
Experience in a related environment is preferred

Team Assistant Resume Examples & Samples

To manage diaries for Heads of Product and key team members
To provide general operational support to the teams, eg on business initiatives, project work and day-to-day operational activities
To produce high quality documentation for a variety of forums including team and management meetings
To provide first level IT assistance and act as principal authoriser for all IT asset/software/hardware/accounts requests for department via the Service Technology Centre portal
To manage a pool of IT/telephony assets to meet the needs of the departments, analysing asset usage reports and providing quarterly forecast vs actual information to BBC North Campus Operations Manager to ensure that asset usage and ownership is accurately recorded
To maintain a rolling plan/forecast of transient accommodation demand for the department in order to uphold company principles and ambitions around a shared, flexible and mobile working environment
Proven ability to work in a team environment and to communicate effectively with a range of people and at all levels of the BBC
Strong written communication skills - able to compose documents and reports without detailed supervision and to ensure they are factually, numerically and grammatically accurate
Can act on own initiative and demonstrate tenacity and resourcefulness
Experience of devising and maintaining office/administrative systems and maintaining databases using a range of IT applications
Previous experience of working with SAP, in particular raising/amending Purchase Orders and arranging payment of invoices
An understanding of the importance of timely information and reporting without compromising on quality
Absolute discretion when dealing with sensitive and/or confidential information
A flexible and pragmatic approach to supporting the wider operational environment

Team Assistant Resume Examples & Samples

Organise travel itineraries
Meeting coordination and preparation
Handling incoming and outgoing telephone calls
Liaising with internal colleagues and external clients at all levels to organise meetings and events
Administration duties
Previous experience supporting a team is essential
Advanced Outlook, Intermediate PowerPoint, Word and Excel is beneficial

Experienced Team Assistant Resume Examples & Samples

Provide a positive and active support function to facilitate the London team in the achievement of targets
Update and accurately manage computer system and log client data, to provide accurate information to both clients and the London Team
Provide sound administrative skills (including diary management) and excellent communication skills
Meet and greet clients into the office
Ability to assist in preparing mailshots
Ensure the highest level of customer service is delivered at all times
Build and maintain key working relationships within the company

Team Assistant Resume Examples & Samples

Coordinated internal/ external meetings and conference calls
Handle phones calls
Recorded and transcribed meetings
Arranged complex international travel
Processed expense and credit card claims
Head of all secretarial/reception staff including recruitment, training them on presentation and research production and running their annual review appraisals
Assisting with the set up of the London office
Ordering stationery for the office and updated IT equipment
Monitoring and approval of expenses claims
Company secretarial services (agendas, minutes, companies' files and registers),
Book-keeping and accounting of two companies, including invoicing, online banking, reconciliations, as well as managing external audits
Researched and implemented insurance policies -contents, public and employee liability, health and travel
Approved monthly invoices, maintained petty cash
Preparing material for management committees and Board meetings
Ability to prioritize under stressful situations
Advanced project and time management skills
Professional manner
Action oriented/proactive approach
Exceptional telephone management skills and etiquette required
Proactive; must take initiative in learning and applying new skills
Advanced-level skills in Microsoft Outlook, Word and Excel

Team Assistant Resume Examples & Samples

Internal and external correspondence
Preparing and maintaining texts, statistics and presentation documents
Purchasing and administration of materials and forms
Management of invoices
Arranging of meetings / events / travel organization / calendar organisation
Processing of incoming and outgoing mail and materials management
Request and distribution of Real Estate documents, valuations to internal and external partners
Proven track record of relevant work experience in similar sectors
Excellent English skills (written and verbal)
Ability to cope with multiple demands on time and prioritize accordingly
Highest attention to detail
Excellent interpersonal and communication skills; ability to be clear and concise when passing on information

Team Assistant Resume Examples & Samples

Extensive calendar organisation
Handles high volume of phone calls and emails and relays information in a timely manner
Coordinates travel arrangements and is responsible for timely and accurate processing of all client and travel related expenses
Works on ad-hoc projects while maintaining work flow and miscellaneous general office duties and administrative support
Provides marketing support including coordination of analyst marketing days with sales, assistance in filling investor roadshows and managing client distribution lists
Proactive in managing client database and distribution lists and keeping track of client coverage changes
Extensively involved in coordination of corporate events for both teams, including full organisation of large Financials conference for the Insurance day of the event
Demonstrates tenacity, dependability, a sense of urgency and high attention to detail
Ability to multi-task and prioritize a variety of time-sensitive tasks
Must be articulate and resourceful and display a consistent,
Professional degree of communication skills
Will be a team player that works well under pressure

Experienced Team Assistant Resume Examples & Samples

To provide efficient and effective secretarial and clerical support. To provide support across the full range of the manager's responsibilities and to deal with most queries that arise using own initiative
To be the first point of contact for information and enquiries relating to the Head of department
To ensure that enquiries/requests are dealt with professionally, following up as appropriate and referring to line management as necessary
To ensure the highest levels of confidentiality and discretion at all levels
To liaise with Heads of Genres and Services, Executive Board members, Independent Producers and other external agencies as required to organise appointments and events
To manage diaries, arrange meetings and organise any facilities and travel arrangements as required
To support and collaborate with other Assistants to ensure the smooth running of the BBC
To carry out general research as required by the Head of department
To maintain and recreate as necessary office & database records and implement new procedures to ensure the smooth running of the area

Team Assistant, Wealth Management Melbourne Resume Examples & Samples

Prepare and process monthly AMEX statements using Concur
Book all domestic and international travel for the Leadership team and greater Aligned Distribution team
Diary management for the Aligned Distribution Leadership Team
Manage all room bookings for NSW/VIC based staff via the global booking system
Prepare agendas for Leadership meetings and offsites, as well as monthly team meetings
Manage all guest relation requests for the Aligned Distribution team
Manage client register (for audit requirements)
Order and distribute all stationery needs for NSW & VIC
Manage new starter on boarding for Aligned Distribution
Process all Aligned Distribution invoices and statement of work requirements through P2P
Assist in arranging client PD days
Meet and greet clients when meetings take place in the Macquarie office
Order and manage all procurement needs for Aligned Distribution
Provide adhoc support to the Business Manager when required
Assist in adhoc Aligned Distribution events

Team Assistant Fmg Resume Examples & Samples

Managing multiple calendars including booking meetings, managing conflicts, booking rooms
Processing monthly Amex expense claims for managers in Concur
Assistance with preparation of PowerPoint presentations, formatting documents, agendas etc for the team
Assistance with organising events/offsites/onsite workshops for the team
Assistance with coordination of team meetings including booking conference rooms, arranging catering
Printing, binding, scanning
Answering general queries
Ordering stationary and monitoring stock
Manage team Cabcharge spreadsheets
Assistance with staff on boarding
Strong Microsoft office applications knowledge
2 year's work experience, preferably within a busy administrative role

Team Assistant Resume Examples & Samples

Diary management, co-ordination of meetings & appointments, answer telephones
Management of general building queries from numerous stakeholders ensuring timely and accurate responses are given
Assistance with co-ordination of events within the building including management of an events calendar
Processing expense reimbursement and invoice payments
Assistance with collation of presentation material
Providing back-up/holiday support to other assistants in the group; and
Ad hoc administration support for the broader team
Previous experience supporting a team across a range of levels within the organisation, preferably in a Corporate Real Estate environment
Strong organisational and communication skills
Confident, proactive and professional manner and ability to build a strong network of contacts
Have a "no task is too big or small" attitude and flexibility to adapt to a variety of tasks
Good judgement and discretion on confidential matters
Show initiative and the ability to work independently as well as part of a team
The ability to balance conflicting priorities and remain calm under pressure
Willingness to learn new skills; and
Proficient knowledge of MS Outlook, Word, Excel and PowerPoint

On Site Team Assistant Macquarie Group Resume Examples & Samples

Liaising with candidates to organise interviews including room bookings, diary management of interviewers and sending out confirmations
Uploading candidate profiles and documents to an electronic tracking system accurately and efficiently
Coordinating the on-boarding process for new employees with Macquarie which covers managing requests for system/building access, undertaking reference checks, coordinating pre-employment screening, preparing contracts and working with the Payroll team
Building effective professional networks with various stakeholders across the business in order to ensure a superior on boarding experience for new employees and to stay up to date with any changes to processes
Preparing invoices, expense reimbursements and monthly AMEX expenses for the team
Assisting with reports and presentations using the Microsoft Office suite
Ad-hoc administrative duties
Strong time management skills and the ability to manage conflicting priorities independently
Willingness to embrace change and have an agile approach to adapting plans and strategies quickly when necessary
The ability to communicate effectively across all levels and seek solutions to issues pro actively from other colleagues or stakeholders
Superior communication skills that result in establishing strong professional working relationships, both internally and externally
Immaculate personal presentation
A proven track record in a similar role and exposure to Banking or Financial Services will be highly regarded

Team Assistant Resume Examples & Samples

Diary management, business itineraries
Managing and screening incoming calls, maintaining a call log to ensure important calls are followed up
Email monitoring and appropriate actions on emails requesting actions
Other ad-hoc tasks such as help with presentations (formatting, letters and reports
General secretarial duties, including photocopying, faxing, filing and archiving, ordering magazines, stationery, payment of invoices, arranging couriers, etc
Arranging meetings / conference calls (internal and external) and ensuring a meeting room is booked
Good telephone manner, to ensure the bank is represented in a professional way
Travel booking, visa requirements
Processing and thoroughly checking expenses
Maintaining holiday and absence records
Editing and distributing internal and client documentation and reports
Other ad-hoc tasks requested by team members
Headcount : updating team organisation charts and reviewing headcount reports
Co-ordinating the new joiner process (hardware and software requests)
Running Scan reports for team head and team
Assist with new joiners, setting up with IT and systems etc
Other projects such as Events
Covering for other assistants lunch rota and telephone lines when necessary
Covering for other assistants holiday and illness when required
Close liaison with the other assistants to ensure a consistent and streamlined service is provided across all teams
Organisational skills, ability to absorb information and prioritise tasks
Effective communication (writing and verbal), ability to liaise in a professional manner with all levels of staff and management
Accuracy, attention to detail, reliability
Integrity and Ethics
Flexibility, adaptability
Team working and hands on approach
Drive and motivation
Proactive in the creation of new ideas and solving problems, efficiency
Listening skills and the ability to put oneself into question
Basic Microsoft office knowledge (Word, Excel and PowerPoint in particular)

Team Assistant Resume Examples & Samples

Provide secretarial and administrative support to the Legal Department
Manage calendars, coordinate and participate in meetings or conferences by arranging facilities and caterers
Organize travel itineraries (i.e. flights, hotels and cars) and prepare Travel Request (TR) and claim form for expense reimbursement etc
Create and prepare reports, documents, minutes and presentation material as required
Assist in coordinating both internal and external events
Assist in any ad-hoc projects as assigned
Develop numerical/marketing sense through participating weekly/monthly meetings

Team Assistant Resume Examples & Samples

Handling all administrative requests from the department, including letters, reports, presentations and general correspondence
Extensive diary management and close liaison with VP and direct reports
Co-ordination of internal and external meetings; organizing and executing video and voice conferences, Webexs; liaising at various levels across the business
Administration of key meetings, booking meeting rooms, preparing and distributing agendas, minute taking, distribution and follow up on action items
Involvement in organising department or team events including Executive visits, Town Halls, team offsites etc
Develops, and executes team communication plan, including but not limited to team bulletins, client communications and business updates
Organising complex business travel for the department, included but not limited to meetings, accommodation, flights, transfers, etc
Completing and submitting accurate expense reports in Concur and PCard reconciliations for the department
Raising shopping carts and purchase orders, tracking deliveries and goods receipting POs, ad hoc invoice coding
Maintaining record of and tracking department spend (annual contracts, contract resources etc)
Reviewing cost centre allocations and department actuals against budget
Compiling and maintaining a department status report of all ongoing work activity for regular circulation to the wider leadership team
Preparing and distributing PowerPoint presentation decks and other reports on behalf of the VP and team
Coordinating the Induction and on-boarding of new permanent and contract staff
Maintaining department stationery levels
Photocopying, emailing, sending or receiving documents as appropriate
Maintenance of an extensive filing system
Coordinate all Health and Safety activity on behalf of the team
Greeting guests and arranging security passes as required

Team Assistant Resume Examples & Samples

Travel booking: often complex, multi leg trips, create travel itinerates, visa requirements
General secretarial duties, including photocopying, faxing, filing and archiving, scanning, ordering magazines, stationery, payment of invoices, arranging couriers, etc
Arranging meetings / conference calls (internal and external) and ensuring a meeting room is booked. Often across multiple time zones
Good telephone manner, to ensure the bank is represented in a professional way. The taking of accurate messages
Responsible for business related issues in coordination with team heads and Business management
Covering for other assistants lunch, holiday and illness when required

Team Assistant Resume Examples & Samples

Diary management including arranging appointments, meetings, conference calls
Full range administrative support including preparing presentation, documentation and invoicing
Coordinate with business unit contacts to facilitate regular updates
Assist in the coordination of events, conferences and meetings
Other ad-hoc duties as required
Minimum of 3 years experience as Team Assistant supporting executives within international investment banks or financial institutions
Degree or Diploma qualification
Proficient knowledge of MS Office application (Word, Excel and PowerPoint)
Excellent communication skills including fluency in English. Conversation Mandarin is beneficial but not essential
Strong organisation skills and detail oriented
Ability to think on their feet, work under pressure and multi task to meet deadlines
Self starter with strong team work mind set

PA / Team Assistant Resume Examples & Samples

1-2 years Previous PA/secretarial experience. A great role for somebody in the earlier part of their PA/EA/Administrative career
Exposure to working in an entertainment/lifestyle brands environment
Advanced proficiency of Office software – Word, Excel, Powerpoint (particularly formatting, creating and presentation)
Worked in a dynamic and creative team
Understanding of royalty reporting
Understanding of the licensing process
Understanding key UK licensee base and how UK retail works
Advanced multi-tasking, prioritisation and organisational skills
Strong communication skills, both internally and externally and at different levels within organisations

Team Assistant / Working Student Resume Examples & Samples

Team support (e.g. administration and documentation)
Travel: Organization of business trips and meetings, do travel expenses
Purchasing: Generate purchasing requests
Shipping: Do shipping orders and prepare paperwork for national/international shipments
Student in business administration
Basic German knowledge
Good knowledge of Microsoft Office (Word, Excel, Outlook)

Ibd, Team Assistant, Consumer, Eno Resume Examples & Samples

Good basic education (A Level preferred)
Secretarial College desirable, but not essential
Degree desirable but not essential, rather individuals who are ‘switched on’ and capable
Banking/Blue chip experience preferred
Solid secretarial skills base
Microsoft Office skills, including: Word, PowerPoint, Excel and Outlook
Accurate and quick typing skills with keen ability to proof read work
Language skills advantageous: one or more languages. Central European most useful. Ability may range from conversational to mother tongue
Fluent Spanish is essential for this role

Team Assistant & PA Resume Examples & Samples

Document Production
Dairy Management
General Ad-Hoc Duties

Asset Management European Equities Team Assistant Resume Examples & Samples

Key words: Strong time management, sound judgment skills, good prioritizing, team player
Strong PC skills (proficient knowledge of MS Word, Excel, and PowerPoint; knowledge of Outlook preferred)
Knowledge of general office procedures (e.g., filing, correspondence, arranging meetings)
Self-starter with the ability to work in a pressurized environment
You will be expected to work as part of a strong administrative team, working in partnership with other assistants to ensure cover is provided in the area at all times
Advanced ability to organize and manage own time
Proven experience of working for large teams is essential
Flexible attitude a must!

Team Assistant, Melbourne CIB Resume Examples & Samples

Coordination of travel arrangements
Coordination of staff and client meetings - room bookings, IT & catering requirements
Manage incoming/external calls for the team
Assist in coordination of diaries
Assist in preparation of presentaitons and other documents as required

Team Assistant Rmg Resume Examples & Samples

Preparing reports to support the oversight of Internal Audit Department (IAD) performance
Preparation of Board Papers
Assisting with regular Management Meetings and the preparation of agendas and papers / material for these
Managing the post-audit feedback process, issuing questionnaires and preparing analysing of responses
Managing central audit mailboxes, issuing audit reports, and the central administration function globally
Assisting in the co-ordination of the annual audit planning process and maintaining change control over the Annual Plan
Processing invoices, expense reimbursements, and performing Amex reconciliations
Managing new starters & leavers admin, and providing support for recruitment, performance and talent review processes
Strong experience in a similar role
Advanced skills in MS Excel and intermediate skills in MS Word, PowerPoint, Outlook and SharePoint
A proven track record of working off your initiative and the ability to work independently as well as part of a team
Numerical ability and comfortable working in data driven environment, analysing reports and being able to identify variances and reasons behind them
A professional, flexible, mature and approachable demeanour with a positive attitude; and
Exceptional organisational and communication skills (written and verbal)

Team Assistant Resume Examples & Samples

Office management: - ensuring smooth and efficient running of the office, coordinating team events, desks move and ordering/maintaining office supplies
Exclusive control of business schedule and diary management, maintaining calendars and arranging internal and external meetings, arranging extensive business travel, organising venues and facilities for meetings, teleconferences and video conferences
New joiner on-boarding, processing expenses and invoices, managing the team Business Entertainment Gift log for Compliance
Building and maintaining strong relationship with other assistants as well key members of UBS at all levels
Working alongside an industrial trainee to ensure logistics and supporting papers are in place for meetings, preparing and distributing weekly and monthly management meeting papers
Excellent interpersonal and organisational skills and telephone manner, coupled with a mature and professional approach to work
Proficient in PowerPoint and Excel
A flexible, willing and positive attitude and the confidence to work on own initiative
The ability to cope well under pressure with absolute attention to detail
Preferably educated to ‘A’ level standard, with GCSE level English Language

Team Assistant Resume Examples & Samples

Inbox management for a small team
Global travel coordination
Assisting with the planning and coordinating of events
Liaising with internal colleagues and external clients at a senior level
Presentation preparation
Meeting preparation and minute taking
Proof reading, printing and binding documents and reports
Experience working as a personal and team assistant
Strong Microsoft Office skills including PowerPoint, Word and Excel is beneficial
Experience working within the professional services is preferential

Team Assistant Resume Examples & Samples

Diary and inbox management
Travel coordination and bookings
Ensure team members are kept up to date with all meeting, events and deadlines
Liaising with internal colleagues and external clients at all levels
Processing invoices and payments
Proof reading, printing and binding documents, reports and presentations
Ensuring all administration is efficiently and correctly completed
Meeting preparation
Experience in project coordination
Experience working within the media or broadcasting industry is essential

Personal & Team Assistant to Gm Studios Resume Examples & Samples

A minimum of 3 years experience in a EA to Senior Management role
Advanced Key Note skills is highly desirable
Advanced PowerPoint skills essential
HSC or year 12 equivalent
SAP knowledge advantageous
Industry background advantageous and/or interest in the Media industry

Team Assistant Resume Examples & Samples

Relevant and strong past experience as a Personal Assistant or Administrative Team Assistant
Proficient use of Microsoft Office suite, preferably advanced Excel and PowerPoint knowledge
Strong interpersonal skills specifically with clients (internal or external), and internal departments such as Facilities, Finance etc
Professional, enthusiastic, highly organised, confident, solution driven and client friendly
Proactive and constantly seeks to contribute to the success of the team
Ability to prioritise workload/manage conflicting demands with minimal supervision
Strong attention to detail (e.g. complex travel, accommodation and event booking) and
Able to work in a small team and in an international set-up demonstrating cultural sensitivity as needed

Team Assistant Pcbi Resume Examples & Samples

Agenda management, including meeting setup and email handling
Business travel management (e.g. process travel requests, travel expense tracking/reporting, etc.)
Organization of meetings, trainings and team events
Preparation of team meetings, offsite and weekly leadership meetings (room reservation, infrastructure, presentation, handouts, send out invitations, etc.)
Expense processing (e.g. invoices, payments, credit cards)
Support with various administrative and ad-hoc tasks, such as preparation of formal correspondence, on-boarding new employees, administration of access rights, maintaining distribution lists (email), new joiner administration, taking meeing minutes, ordering of office material, reservation of parking spaces, etc
Handle highly confidential and proprietary information with utmost discretion

Team Assistant Resume Examples & Samples

Proven and effective administrative skills
Proven experience of running a busy office with conflicting demands from senior managers with a demonstrable ability to prioritise
Knowledge of the pressures and sensitivities involved working in a corporate communications environment
Knowledge of SAP
Knowledge of IT coordinators’ duties
Good working knowledge of MS Office including PowerPoint, Word, Excel and Outlook and adeptness at learning new computer packages
Experience of handling correspondence and working with figures and budgets
Experience of arranging and taking responsibility for the preparation of meetings and events
An interest in communications and the media
Excellent interpersonal and communication skills, both written and verbal with experience of liaising at all levels including the most senior contacts
Ability to work collaboratively in a team and also discreetly when handling sensitive information or situations
Excellent time-management and organisational skills and a knowledge of best office practice
Excellent planning skills and the ability to calmly and effectively prioritise workload
Excellent written skills and ideally a good knowledge of PowerPoint

Team Assistant Intern Resume Examples & Samples

Help with Department Manager's daily job
Organize Department meetings, activities, etc,
Webpage maintenance
Finacial handing and Cost Reimbursement

Team Assistant Resume Examples & Samples

Diary management for the Wealth Operations Leadership Team - including arranging meetings with internal and external clients, room bookings, catering and RSVP's
Creating digital media publications for distribution to the Wealth Management team nationwide
Administration of new starter and transfers – This includes liaising with HR, arranging technology and applications
Expense and invoice management
Booking domestic and international travel for the Wealth Operations Team
Scanning / photocopying / filing of team documents
Assisting with office area management including, morning teas, team mail, stock ordering
Assisting with updates and document publishing to intranet site. Assistance with team reporting and training statistics. This would include working with the Learning and Development team utilising the learning management system (MyLearning)
Secondary School education and or relevant qualifications
Experience in a administrative role, Interest in Finance
Be proactive and reliable, responding well under pressure
Relish working within a dynamic team environment where accuracy, hard work, initiative and a sense of humour is encouraged
Be highly organised and have excellent time management skills
Show an interest in digital media and communication
Possess excellent attention to detail and multi-tasking ability
Be flexible in your approach to work and able to adapt to a constantly changing environment
Intermediate MS office skills and computer literacy
Exceptional communication skills, both verbal and written
Naturally helpful nature and willing to help wherever needed

Team Assistant Resume Examples & Samples

Work as Team Assistant
Obtain and maintain a wide knowledge of Ericsson project procedures and methods within Ericsson R&D organizations
Support Line Manager and Project Managers with their daily work
Support the administration of the test progress tracking
Generate the complete project reports
Maintain the test progress tool for Ericsson internal use
Facilitate the trainings and meetings
Excellent spoken and written English skills are required
Good skills in Word, Excel, PTT and Microsoft Project etc
Strong teamwork spirit
Be keen to learn and contribute
Be quality and efficiency minded
Be flexible and result oriented
Self motivated and well-organized person
Be active and responsible writing
Starting day: as soon as possible
Education: Master degree
At least working for 6 months

Team Assistant Resume Examples & Samples

A minimum of 2 years’ experience in a similar role
Tertiary qualified in a related discipline
Advanced PowerPoint skills
Design skills and basis Adobe Photoshop
Industry background advantageous and/or interest in the Media & Entertainment industry

Team Assistant Resume Examples & Samples

3-5 years of experience in admin assistant or EA in a multi-national company
Experience using MS Word, PowerPoint, Excel and Outlook
Word, Powerpoint, Excel, Outlook
Good planning & organizational skills
Strong communication skills in both English and Chinese (verbal and written)
Mature, credible and strong interpersonal skills
Bachelor degree or above, major in administration or secretary is preferable

Administrative Team Assistant Resume Examples & Samples

Administrative and organizational support for the Investment Division
Office supply coordination including business cards
Sorting out post and printing meeting calendars
Booking meeting rooms and taxis
Desk allocation for overseas visitors and assistance when in London
Maintain hard copy and electronic filing of documents, literature or other documentation
Print relevant reports and presentations for client/prospect and/or manager meetings in specified format (covers, bound)
Collate presentations as and when required
Maintain and update relevant policies and procedures
Event coordination for the Investment Division
Ad hoc department tasks
Travel and Expenses
Manage all aspects of travel (flights, hotel bookings via Egencia)
Ensuring all the expenses are entered and process accurately and on time via Concur

Team Assistant Resume Examples & Samples

A Levels or equivalent
Prioritise a busy workload
Excellent communication skills with individuals at all levels, exemplary spelling and grammar, ability to adapt communication style to needs of audience
Excellent telephone communication skills will be required
Professional manner at all times
Highly organised and confident in organising complex meetings
Maintain confidentiality on all aspects of workload
Ability to work quickly and accurately under pressure in a trading floor environment
Excellent attention to detail and good time management
Ability to anticipate needs, particularly for repeated tasks
Demonstrates outstanding work ethic
Flexible on working hours and understanding of the business demands
Demonstrates excellent technology skills
Ability to learn new skills quickly
Use technology to enhance role and increase productivity
Advanced Word, Excel & PowerPoint
Microsoft Outlook (email and calendar) required

Team Assistant Resume Examples & Samples

Excellent knowledge of MS Office including PowerPoint, Word and Outlook and adeptness at learning new computer packages. Experience of Intranet/Internet systems is desirable
Experience of handling and prioritising correspondence
Experience of working on own initiative and where appropriate, assessing priorities on behalf of senior managers
Experience of establishing effective office systems and procedures

Team Assistant Resume Examples & Samples

Strong MS Office skills, Word, Excel, Outlook
Prioritize
Good sense of humor
Articulate and resourceful

Team Assistant Resume Examples & Samples

4 years' experience in a fast paced environment, preferably but not necessarily in the financial services industry
A high degree of proficiency in Word, PowerPoint, Excel and Outlook is essential
A high level of accuracy and attention to detail
An ability to remain professional while working under pressure with a flexible attitude to working hours
Possess strong organisational and time management skills
Must be able to handle sensitive information in a confidential manner
Must be a service-oriented individual and a strong communicator

Team Assistant Resume Examples & Samples

Coordination of staff and client meetings – room bookings, IT & catering requirements
Maintain registers for Invoices / Gift & Entertainment / Travel
Covering while other assistants are on leave

Team Assistant Resume Examples & Samples

You will be a first point of reference for inquiries received into Radio Foyle. To assess the priority of requests, referring up when necessary
To deal efficiently and effectively with a range of internal and external contacts; by telephone and in person
To deal with or prioritise inquiries and messages, ensuring that they are dealt with in good time, and update regularly on progress
To deal with a wide variety of BBC staff at varying levels. There may also be involvement at senior level with contacts from other similar organisations
To ensure accurate and up to date reporting of music to the MRU
To deal with general administration required within Radio
To process and, subject to authorisation, arrange payment of contracts as required
To make transport and accommodation bookings as required by the editorial, management, and production teams
To provide assistance to other senior personnel as and when required
Providing telephone support to the programmes as and when required

Team Assistant Resume Examples & Samples

Handle volume administrative duties for the entire team include but not limited to T&E, leave record, reimbursement
Assist Administrative Assistant for the purchase of items and services for the team
Training Coordination of all the cast members within the department
Provide support to the regular reports’ preparation and generation
Sourcing of vendors and seeking quotations for particular items or services
Circulate memo, correspondences and responses; Collect, sort, distribute incoming faxes, mails and other correspondences
Develop monthly internal newsletter
Conduct posts visits to understand team members’ administration needs
Form 5 graduation with Diploma / Certificate in Secretarial Studies
3-year relevant experience
Form 7 graduation with Diploma / Certificate in Secretarial Studies
5 years relevant experience

PA / Team Assistant Resume Examples & Samples

Providing team assistant support within Global Markets trading floor
Manage Outlook calendar for MDs
Process expenses on PeopleSoft
Proficient in Microsoft Outlook, Word, Excel and PowerPoint
Proactive and flexible approach with limited need for direction or supervision

Team Assistant Resume Examples & Samples

Purchasing of goods/services required by individual teams which include getting quotations from HKDL's preferred Vendors, raising shopping carts, follow-up on delivery and acknowledging receipts of goods/services, etc
Manage calendar for the managerial and/or professional level team members
Handle volume administrative duties include but not limited to T&E, leave record, expenses reimbursement and administrative support
Provide assistance to the regular reports preparation, generation and consolidation
Manage team / ad-hoc projects when required
Fluent in English and Cantonese, both verbal and written. Knowledge in Putonghua preferred
Must be a team player with good interpersonal, communication and organizational skills
Independent, detail-minded and have a strong sense of responsibility
Working knowledge of SAP is preferred

Team Assistant Resume Examples & Samples

Responsible for supporting all staff within COG Human Resources Manila
Flight and accommodation booking for travelling executives on overseas trips, as well as co-ordinating the application of visas for various countries where required
Co-ordination of meetings and conference calls with various overseas locations
Compiling and filing of paperwork relating to local regulatory requirements
Preparation of presentations and associated materials
Managing of diaries and emails of senior executives
Liaising with local service providers to ensure the continued operation of services supplied to the facility
Organizing, coordination and booking the set-up and servicing of functions, meetings, events, such as catering requirements, venues, audio visual equipment and other services and paraphernalia
General expenses processing and payment of invoices
Assisting with the organization of the team functions
Coordination of new hires/visitors (PC equipment, Phones, Network Access, Applications access, building access) and desk moves

Team Assistant to Channel Team Resume Examples & Samples

To provide full administrative support and diary management for the VP Marketing
Organise travel, transport & hotel arrangements and arrange travel itineraries as required for the VP and Directors. Check and keep track of air miles, travel insurance and other schemes
Manage all expenses for the team
Booking meeting rooms – hospitality for guests and co-ordinate appropriate venues for a range of external and internal meetings
Complete any project work that the VPs need assistance with
Help design, prepare and produce presentations
Dealing with ad-hoc admin queries
Liaising with other departments and departmental PAs
Any other ad hoc duties that may be reasonably required from time to time
Organise and coordinate departmental offsites and events, both internal and external

Team Assistant Resume Examples & Samples

To provide the Eng Ops Leadership Team with professional and well organised administrative, secretarial and office management support
To be the first point of contact and liaison between the Eng Ops Leadership Team and internal and external contacts
To plan, organise and reschedule diaries, managing time effectively
To support departmental events and communication projects
To contribute to ad hoc projects and activities as appropriate
Proven outstanding organisational skills with the ability to plan, prioritise and allocate a heavy workload and respond flexibly to rapidly changing and conflicting priorities
Excellent IT skills including intermediate/advanced knowledge of MS Office, including Word, Excel and PowerPoint, Outlook and Intranet/Internet systems, along with willingness to learn new computer packages
Proven secretarial and administration experience with demonstrable experience of managing multiple conflicting, complex and constantly changing diaries
Excellent interpersonal and communication skills, both written and verbal, with experience of liaising confidently and effectively at all levels including the senior internal and external contacts

Float Team Assistant Resume Examples & Samples

Previous experience supporting a team
Previous experience working within Financial Services
Experience with Word, Excel & PowerPoint
Ability to pick up new systems quickly
Ability to organise and prioritise complicated travel
Able to manage stress, personable, self confident
Adapts communication style to needs of audience
Able to anticipate problems and offer solutions

Korean Speaking Team Assistant Resume Examples & Samples

Provide high level secretarial and administrative support to a team of bankers
Travel arrangements including flights, hotel and visa
Minimum 3 years experience as Team Assistant
Fluent Korean
Highly organised and strong attention to detail

Team Assistant, Macquarie Asset Management Resume Examples & Samples

Diary management for the team – coordinate internal and external meetings, maintain updates, client contacts etc
Fund website update incl. daily fund price email distribution etc
Business travel bookings and manage related logistics requirements to facilitate client meetings and business activities
Expenses administration - including vendor invoices, reimbursements and corporate card expenses
Co-ordination for visitors including security access and desk requirements
Co-ordination of new starters, leavers and staff transfers, such as desk and technology requirements and system access
Co-ordination of team meetings and functions (internal and external) including venues and catering
Liaison with IT and Business Services areas as required
Maintain stationery orders and printer requirements
Distribute all incoming mail, and arrange couriers when required
Other general administrative support in the office
2 – 5 years experience as Secretary or Executive Assistant
Team Assistant support experience within the financial services, ideally from investment banking
Good verbal and written communications skills
Good organising skills with attention to detail
Bloomberg experience would be an advantage
Ability to work under pressure, follow-through and resolve problems
Good skills in using MS office, Outlook, Excel, Word etc
Fluency in Cantonese and English, Mandarin language skills would be advantageous
Ability to manage workload and deadlines effectively
Sound interpersonal skills and relationship building abilities
Enthusiasm, motivation and the ability to be proactive

Team Assistant Resume Examples & Samples

Able to interact positively at all levels within the company and a good team player
Ability to deal with multiple tasks and conflicting priorities
Able to demonstrate excellent client/customer facing skills
Dynamic and able to work in a fast paced and demanding environment
Excellent problem diagnosis and analytical skills; with an ability to resolve issues effectively
Possesses an awareness of the importance of confidential information and how to deal with it; operates with a high level of personal confidentiality
Able to exercise tact and diplomacy in an organisational setting
Can clearly explain and present problems and issues to others and contribute to their resolution
Methodical approach to work, with a strong focus on organisational ability, accuracy and a pride in the quality of work
Able to remain calm while under pressure – particularly when dealing with difficult situations
Has a 'can do' approach and works to exceed expectations
Able to work under pressure to tight project deadlines and can adapt to differing demands; prioritises tasks, where appropriate
Can demonstrate confidence and resilience to overcome obstacles to deliver what is required
Is able to work well unsupervised, demonstrating initiative and the ability to be proactive, while also being able to follow instructions and provide support to the Finance Directors and the wider Finance teams
Can carry out all responsibilities in a way which supports the business’s values and promotes its equal opportunities and diversity principles
Complies with the Company's policies and other legal obligations; effectively manages risks to the business where those risks relate to this role
Able to be an ambassador for News UK, being professional in outlook, attitude and appearance

Administrative Team Assistant Resume Examples & Samples

Demonstrated ability to work independently in a multi-task fast-paced environment being self-motivated and flexible
Ability to prioritise, multi-task and follow through on assignments to a high standard
Ability to interact with all levels of professionals and other assistants
Previous Industry Experience

Team Assistant Resume Examples & Samples

Advanced MS Office (Outlook, Word, Excel, PowerPoint) and a high standard and range of administration skills
A positive, proactive and flexible approach to work
Excellent communication skills and high level of initiative
Confident, highly organised and ambitious with the ability to build and maintain constructive relationships with a variety of different individuals at all levels of seniority
Able to troubleshoot/tackle problems, formulate solutions and engage with others to ensure solutions are implemented
Self-management and excellent organisation skills with the ability to prioritise work calmly and effectively in a pressurised environment
Must be able to work as team player and on own initiative with minimum supervision
Must know the need for discretion and confidentiality
Role will require you to liaise and communicate across senior management and be involved in ad-hoc projects across all areas of the group
Previous Administration experience necessary
To gain an understanding of key responsibilities and roles of the Leadership Team and to develop an extensive knowledge of TT Electronics and its operating companies
Diary Management, setting up of meetings, room bookings, meeting preparation (e.g. distribution of agenda's, minutes etc.)
Travel booking (Flights, Hotels, Cars, Visas etc), detailed travel management and travel schedules
Correspondence response
Document management (process for logging signed agreements)
Claims monitoring as directed by General Counsel
Create/amend/update presentations, documents and reports (powerpoint, excel, word)
Miscellaneous: expenses, answering phones, monitoring inboxes (including General Enquiries), meeting room bookings
Assist with meeting room set up/ensuring neat and tidy at all times
Ensure all contact sheets are up to date and distribute as necessary
Assist with conference / lunch arrangements
Answering overspill calls from reception
Assist with TT Talk (internal intranet) communication updates and putting announcements and news items on to the intranet (training will be provided)
Co-ordinate the review of policies/guidance documents on intranet (annually)
Ad-hoc assistance with miscellaneous projects including presentation preparation, co-ordination of events, attend meetings and take ownership of projects and initiatives
Co-ordination and follow up of Bribery training (annually)
Assist receptionist in their duties
Lunchtime reception cover, cover at end of day, holidays and sickness cover
Inspire programme management (internal rewards scheme), collate and prepare spreadsheets, nominations forms, prepare winners certificates, collate photographs of winners and prepare communication for uploading onto Intranet (monthly, quarterly and yearly winners)
Assist with co-ordination of Charity activities / events
Health and Safety co-ordination (training will be provided)

Team Assistant Resume Examples & Samples

Process monthly expenses in a timely manner
Co-ordinate and book all travel including flights, hotels, currency, taxis etc
Arrange ad-hoc conference calls, rooms, AV equipment, dial in numbers and video conference facilities
On occasion, maintain calendars to arrange internal meetings and pro-actively ensure diaries do not have clashes and use initiative to find resolutions and workarounds
Ordering Business Cards
Extensive verbal and written interaction with internal colleagues
Build good working relationships with other Assistants both domestically and internationally within the team and within other business units
Provide secretarial assistance and provide support to Bankers outside of designated group when other members of the buddy group are out of the office due to sickness or holiday
Ad-hoc cover of Assistant absence throughout Investment Banking
Work with buddy group to ensure consistent Assistant coverage during lunch breaks, holidays and sickness
Devise and maintain processes to facilitate an organised environment
Ensure handover notes are kept up to date for ease of coverage

FRC Team Assistant Resume Examples & Samples

Manage Business head's calendar and coordinate meetings,
Arrange travels for team members including booking air tickets and hotels from vendor in line with corporate travel policy,
Complete the monthly reimbursement on time and must meet compliance & Finance requirement,
Handles incoming mail and calls
Coordinates other assistants and clerical staff
Monitor team's travel and expenses claim
Be responsible for departmental administrative work
Organize team meeting and take meeting mins

Smsf Team Assistant Resume Examples & Samples

Diary and email management
Travel arrangements
Regular reporting
External and internal stakeholder management
Coordinate regular team meetings & events

Team Assistant Resume Examples & Samples

Provides a high degree of administrative support to Head of RPM (including but not limited to calendar & document management, travel arrangements, expense claims, etc.)
Plan and organize internal and external events, meetings, workshops, etc
Drive implementation and improvement of administrative routines
Cooperate closely with other departments in executing related projects
Minimum 3 years relevant working experience
Excellent spoken and written communication skills in English and Chinese
Proficiency with Microsoft Office & Outlook
Good interpersonal, organizational & problem-solving skills, team player
Mature, conscientious, efficient, independent, organized & attention to detail

Team Assistant With Production Co-ordinations Resume Examples & Samples

To schedule the workload effectively
To be responsible for maintaining the media library and creating an appropriate logging system
To assist the Production Co-ordinator and Creative Team in the delivery of projects
To produce TX logs for edits and audio sessions
To establish and maintain effective working relations with a wide range of internal and external contacts
To act as a focal point of contact for the team
To collate relevant statistical data and help maintain spreadsheets
To maintain the organisation of the shared drive and ensure that all material received is filed and archived correctly
To develop and maintain administrative systems
To assist with the compilation of entries for national and international award ceremonies
Ability to use proficiently a range of software packages including Word, Excel, Outlook, PowerPoint, ideally FCP and the aptitude to learn new software packages where required
Experience of managing a tape and media library
Awareness of post production equipment and procedures
Familiarity with broadcast standard equipment and a knowledge of the tape, audio and disc formats regularly used in the production environment
Some translation experience or working in a multilanguage environment
Ability to prioritise a conflicting workload efficiently and to maintain standards of accuracy and attention to detail when working to deadlines
The ability to handle confidential information with tact and sensitivity
Interpersonal and communication skills sufficient to establish and maintain effective working relations with a wide range of internal and external contacts, and the ability to deal with contacts with tact and sensitivity
Ability to work independently and as an integral part of a team
Resilience and stamina to sustain performance when under pressure from a high volume of work and conflicting priorities

Team Assistant Resume Examples & Samples

To provide a high level of secretarial and administrative support to the Global Head of Operations. The role is varied and diversified with scope for development and involvement
To provide support to the rest of the EMEA Operations teams, as well as the Finance Director, EMEA
Support for the Global Head of Operations, Performance & Reporting Services, Head of EMEA Client Service, EMEA Fund Services Director
Diary Maintenance
Booking and planning travel
Booking internal, external and global meetings or lunches
Preparing and checking expense reports
Collating management information on a regular and ad hoc basis from staff within the EMEA office and globally
Preparing and issuing department-wide emails
Producing ad hoc letters / correspondence
Working with the other members of the administration support team to arrange Global Operations & EMEA meetings or Team events
Provide support to the Global Chief Operating Officer when required
40%
Support for the Director of Finance & Operating Officer & the EMEA Finance Team
Booking travel
Booking internal and external meetings or lunches
Meeting preparation; note taking and production of minutes respect of Russell pension plan trustee/committee meetings, Operating committee, and other meetings as requested by the Director of Finance & Operations Officer
Manage the Corporate AMEX application, renewal and cancellation process
Provide support to the Chief Financial Officer when required
Support to the EMEA Global Operations Department
Preparation and management of presentations and documents on a regular or ad hoc basis
Supporting holiday and sickness recording for Global Operations associates in EMEA
Co-ordination of the Operational aspects to Board reporting and submitting to FundAssist in a timely manner
Update the Organisational charts for Global Operations
Business Continuity - maintaining the EMEA Operation team’s business continuity plan and be the team’s representative on all matters appertaining to business continuity
Arrange travel for team members on an ad hoc basis
Processing expense reports for team members on an adhoc basis
Support to the EMEA Client Service Team
Preparing papers and presentations for meetings in advance
Preparation of agenda, co-ordination of attendees and taking and producing minutes for various team meetings
Arranging meetings both internal and external, booking meeting rooms and video conferencing equipment
15%
Be involved in department projects and the setting up of new processes. Occasionally organise seminars, external events, in-house functions and video conferences. Plus other ad-hoc projects as and when required
Proven secretarial or combined secretarial / administrative experience, in an investment management company or other financial environment. Experience of working in a busy office
Excellent organisational skills are required in order to manage and prioritize multiple tasks
PC Applications: Advanced knowledge of Word, e-mail and the Outlook Calendar. Advanced knowledge of Excel and Intermediate PowerPoint would be advantageous. The Internet is used on occasions for researching timetables for public transport, maps and directions etc
Experience of managing diaries or schedules for others
Experience of booking travel for others and organising travel itineraries
Experience of working in a team with people of all levels
Willingness to be involved in the continued development of the department and to be proactive
High level of professionalism – confidentiality, discretion and judgement
Confident and willing to liaise with staff at any level
Capable of working under pressure and to tight deadlines
Proactive and capable of using initiative
Attention to detail is essential. Documents, presentations and spreadsheets need to be produced accurately and promptly
Must be numerate and willing to manage and compile headcount and management reports on a monthly basis
Must be willing to spend time learning about Operations and the business
Forward thinking and used to working in an environment of change
Used to handling confidential and sensitive information
Capable of managing a large document filing system, ensuring documents are filed on timely basis and can be easily retrieved
Experience of implementing and maintaining administration processes and procedures

Team Assistant Resume Examples & Samples

Provide various secretarial and administrative support to the team, including handling of travel & expenses documents, leave record, office expenses, budget accruals, point of sales materials delivery, reimbursement and reports consolidation
Manage calendars and coordinate conferences/ meetings and travel arrangements for all team members
Collect, sort and distribute incoming faxes, mails and other correspondences and maintain a good filing system
Be the coordinator and work with internal partners on different administrative issues
At least 2 years’ relevant working experience
Proficiency in Microsoft Office and Outlook
Strong analytical skills, attention to details and ability to multi-task
Ability in written and spoken English and Cantonese, knowledge in Putonghua will be an advantage
Bachelor degree holder

Swedish Speaking Team Assistant Resume Examples & Samples

Responsible for Reception, meet and greet external and internal guests
Managing meeting room calendars and meeting rooms - setting up rooms ready for meetings,
Managing catering, stationery and any AV requirements
Making sure presentation and service for all meetings are consistent and of the highest standard
Supporting Group with all travel (booking flights, hotels, arrange visas etc.)
Diary management and coordinating both internal and external meetings and calls
Making sure expenses for the Group are processed on time each month
General administration support and ad hoc duties for the Group Coordinator
Responsible for kitchen and stationery management

Team Assistant Resume Examples & Samples

Booking business travel and accommodation, visas, meeting rooms, conference calls, restaurants etc
Update executive contacts in both Outlook and the internal client management system
Enter client meetings (where appropriate) into internal system
Answering the telephone and dealing with all calls professionally
Compilation of out-of-pocket expenses and completion of expense claims and invoices
Printing, binding, scanning, gathering meeting materials
This role is pivotal to the success of the team and provides an exceptional opportunity for a highly motivated Administration Assistant looking for a position that offers both diversity and personal growth
Ideally a minimum 1 years experience in a similar role
Adaptable to different work and communication styles
Exercise appropriate judgement and discretion, especially when handling confidential information
Familiarity with expense management
Comprehensive PC skills, including Word, Outlook and PowerPoint
Organised and able to multitask
Flexibility to work for several people and willingness to work longer hours when required
Team and service orientation
Ability to work with various personality types and be an effective virtual assistant if required

Team Assistant Access Services Glasgow Resume Examples & Samples

Experience in a role where support for managers is proven
Experience of maintaining office and administrative systems, and of devising new systems or improvements to existing ones where appropriate
Exercise tact, diplomacy and discretion and to respect confidentiality at all times
A self-starter with effective time-management skills and the ability to exercise initiative and to work unsupervised to deadlines
Calm under pressure with the ability to manage a dynamic work load and changing priorities
Excellent telephone manner with experience of dealing with people at all levels by telephone, e-mail and face-to-face
PC literate, including excellent working knowledge of Word, Excel, PowerPoint and standard office technology
Advanced knowledge of Microsoft Outlook
Able to work well as a member of a team as well as independently
To have an interest in and an awareness of the work of Red Bee Media
Experience of working in a financial role, and processing costs and expenditure

Team Assistant Resume Examples & Samples

Managing multiple calendars including booking meetings, managing conflicts, booking rooms and arranging catering when required; liaising with key stakeholders, call screening and message taking
Assistance with organising events, offsites and onsite workshops for the team. Attend meetings and take minutes for distribution
Processing purchase orders and invoices in P2P including managing team cabcharges and invoicing
Assistance with preparation of PowerPoint presentations, formatting documents, agendas etc for the team, printing, binding, scanning
Organising domestic accommodation and travel
Manage IT assets in Bank Balance and be responsible for general IT requests for the team and new starters
2 - 3 years' work experience, preferably within a busy administrative role
Proactive attitude, with the ability to anticipate needs of executives and act accordingly
Self-motivated with the ability to deliver under pressure; and
Ability to initiate and implement improvements in administrative processes

Team Assistant Resume Examples & Samples

Diary management including booking meetings, managing conflicts and providing/following up on all required paperwork prior to both internal and external meetings
On-boarding new starters; including, equipment and network coordination, this includes Software/Database/Security Access Requests
Answering telephones and managing some incoming and outgoing correspondence in a timely and confidential manner
Expense processing, AMEX reconciliation and processing client and vendor invoices
Relief EA roles during absences; and
Ad hoc team administration as required
Previous experience supporting senior staff in a fast-paced and professional environment
Proactive attitude, with the ability to anticipate needs of executives and act accordingly; and

Team Assistant Resume Examples & Samples

Performing general administrative tasks e.g. filing, processing expense invoices
Assisting the lawyers with the preparation and review of standard agreements e.g. reviewing draft documents, providing precedents to internal clients and guiding them through the contract review process
Assisting the lawyers with the delivery of training to Macquarie staff
Performing special projects as requested e.g. notifying counterparties after acquisitions, research projects
Assisting lawyers in connection with due diligences e.g. preparing and maintaining spreadsheets of due diligence findings and tracking status of closing and integration tasks
Updating precedent documents

Team Assistant Resume Examples & Samples

Extensive diary management including concisely communicating commitments and pressures on a daily and weekly basis
Collating "data packs" for meetings as appropriate and liaising with internal/external attendees to ensure all parties are fully briefed ahead of the meetings
Maintain and update accurate client information via the Firm's systems (Client Tracker)
Acting as a 'gate keeper' for the teams diary, demonstrating initiative and proactively in ensuring effective use of time
Management meetings: preparation of agendas, collating information in advance, taking minutes at the meetings, actioning requests following the meetings
Email management: anticipating responses and drafting replies, escalating urgent matters
Managing confidential data and information
Relationship Management: Extensive internal and external client liaison and maintenance of relationships at senior level; Communicating with secretaries in other areas of the bank both UK and Overseas to schedule meetings and trips in conjunction
Dealing efficiently and professionally with requests from clients, Regulators, Bank Of England and other departments of the Firm
Schedule complex travel itineraries and event organisation ensuring adherence to Firm and S& T policy
Preparation and processing of complex expense reports in a timely fashion, ensuring adherence to Firm and S& T policy
Presentation materials - providing advanced level of word, excel and PowerPoint for presentations as required; providing administration support utilising a variety of other software packages
Documentation - Prepare, complete and distribute materials as necessary
Maintaining confidentiality in all areas of workload
Other adhoc duties as required
Able to manage stress, personable, self-confident

Team Assistant Resume Examples & Samples

Effectively manage the daily workflow activities; confidential information, correspondence and Outlook in-boxes of certain members of the team (as required)
Make domestic and international travel arrangements and prepare detailed itineraries
Schedule and coordinate appointments, meetings, conferences and client meetings
Answer phone calls – take messages or direct calls as appropriate
Several years’ experience as an Assistant working in a corporate environment
Demonstrates ability to work independently in a multi-task fast-paced environment being self-motivated and flexible

Team Assistant Resume Examples & Samples

· Balances Immediate & Long-Term Priorities – Meets critical objectives while considering the impact of those activities on longer-term goals. Translates strategic direction into personal actions/plans
· Delivers Results – takes accountability, ensuring productive, efficient execution against priorities. Sets ambitious yet realistic goals and removes obstacles to ensure high quality results
· Sets a Winning Example – Demonstrates integrity, including placing Company interests ahead of personal agendas. Makes sound decisions and follows-through on them. Demonstrates passion for the Company and its products

Team Assistant Resume Examples & Samples

Prepare and process monthly AMEX statements
Book all domestic and international travel for the Private Bank team
Manage all room bookings for NSW/VIC/WA/QLD based staff via the global booking system
Order and distribute all stationery needs
Manage new starter onboarding for Private Bank
Order and manage all procurement needs for Private Bank
Provide adhoc support to the EA to the Head of Wealth Management when required
Assist in adhoc Private Bank events
Experienced in a administrative role and interest in Finance
Proactive in your approach, with the ability to respond well under pressure
Highly organised and have excellent time management skills
Intermediate in MS office skills and computer literacy
Exceptional in communicating, both verbal and written
Naturally helpful nature and willingness to assist wherever needed

Graduate Team Assistant Resume Examples & Samples

Arrangement of business trips, flight tickets, booking hotels, taxi, meetings, phone conferences etc
Securing equipment for managers and team members
Handling of requests, purchase orders, invoices
Handling of internal and external communication by phone, fax, mail, e-mail and acting
Co-operation on monthly reports and attendance of employees
Be interface for other support functions (HR, Finance etc.)
Maintenance of directives & routines of departments
Other administrative tasks according actual needs of the team

Team Assistant Resume Examples & Samples

Manage information and support in the administration of the unit
Monitor/track the financial flow of projects such as preparing the quotation and invoicing, etc
Cost awareness
Social skills and awareness
Additional Requirments, Physical Demands, Region/Local Specifications
Ericsson provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, marital status, pregnancy, parental status, national origin, ethnic background, age, disability, political opinion, social status, veteran status, union membership or genetics

Team Assistant Resume Examples & Samples

To provide administrative support to both the Rights Management and Talent Accounting departments
To assist the Heads of department in their day to day responsibilities, for example by organising meeting and conference call, managing their diaries and activities, as well as taking minutes, following up outstanding actions and other activities running in the departments
To contribute to ad hoc projects as appropriate
To act as a focal point of contact for both the Rights Management and Talent Accounting departments
Coordinate the management of the departmental Sharepoint portal for the department which (1) provides a home for all documentation required to support governance, (2) is a hub for commonly used documents(HR, etc.) and (3) is an online home for the department
To coordinate IT & HR set up for all departmental new starters and leavers, as well as managing holidays and sickness records
To report and coordinate with the PA of Global Director of Rights Management and Talent Accounting both to ensure the smooth running of all departments and to organise and manage events and activities across all teams
To act as a PA of the Global Director of Rights Management and Talent Accounting as and when required
Ability to use proficiently a range of software packages including Word, Excel, Outlook, PowerPoint, and the aptitude to learn new software packages where required
Excellent organisational and administrative skills and ability to prioritise a conflicting workload efficiently, as well as to maintain standards of accuracy and attention to detail when working to deadlines
Effective time management and ability to juggle with various high volumes of work and conflicting priorities, especially when under pressure
The ability to demonstrate initiative and work flexibly and independently, without close supervision, referring to managers where necessary. In particular, proactively ensuring support across departments and effective prioritisation or own and others workload
Interpersonal and communication skills to establish and maintain effective working relations with a wide range of internal and external contacts, and the ability to deal with contacts with tact and sensitivity
Pro-active approach to self-development and adapting to new ways of working and improvements in production techniques
An interest in and enthusiasm for the work of BBC Worldwide and its content
Experience of working in a demanding office environment
Experience of maintaining office and administrative systems, and of learning and adapting to new systems where appropriate
Experience of working with different teams and supporting more than one manager at once

Team Assistant Moscow Resume Examples & Samples

Administrative and technical assistance to the team
Travel arrangements, presentations, translations
Maintaining agenda, translation support on the meetings

Team Assistant Resume Examples & Samples

Proactively support the team with high-impact, administrative and project management tasks including managing team calendars, arranging group calls/meetings and applying EY's branding and correspondence guidance, to format/edit letters, reports, and correspondence from draft to client-ready stage
Develop relationships with key internal/external contacts, gaining recognition as a professional and reliable team resource. Collaborate with colleagues to understand client needs and requirements. This will include working with virtual teams
Develop and support account and revenue planning efforts, execute the account strategy and deliver on the objectives, monitor and report on the account results
Build deep knowledge of the clients in the portfolio, their strategies and business issues, and the industry/sector in which they operate. Leverage the global EY network to connect clients to the right people and thought leadership available
Facilitate the adherence to project planning deliverables and timelines for the team

Team Assistant Resume Examples & Samples

Advanced proficiency in MS Office (Word, Outlook, Excel and PowerPoint)
Excellent organizational skills, multi tasking and prioritization abilities
Strong interpersonal and communication skills (both written and verbal)
Ability to work under deadlines and to accommodate last minute changes

Team Assistant Resume Examples & Samples

Excellent IT skills including Microsoft OUTLOOK, WORD and EXCEL
Use of digital dictation
Strong communication and client service skills
Good telephone manner/patience when talking to clients
Efficient time management and ability to prioritise and multi task
Enthusiastic and willing to learn, positive approach
Ability to communicate with team members
Integrity and ability to maintain confidentiality
A committed team player
Experience of working in a legal environment

Team Assistant Resume Examples & Samples

Work closely with Senior Sales Manger, Aligned Channels and Senior Sales
Manager, Strategic Accounts
Work closely with BDA's & BDM's in this team
Calendar & Email management
Event & Meeting coordination
Timely completion of reports and documents
Promaster and Pcard management
Oversee Leave and compliance of team
Communication with TA/PA from various regions and business units
Effective time management
Ability to work well autonomously and within a team
Workflow management
Identifying & implementing initiatives that drive improvement
Assist with national conferences and roadshows
Indicative experience - minimum 3 years as a Personal Assistant (preferably in the finance industry) but not essential
Degree or Diploma in Business Management desirable
Flexibility with organising multiple tasks and time management
Strong Microsoft Office skills in Outlook, Word and PowerPoint with some Excel skills. Knowledge of other IT software an advantage
Demonstrated and effective communication skills (both oral and written)
Good interpersonal and team skills
Demonstrated flexibility to multi-task and to undertake a wide range of "as required" and new support tasks
Willingness to pitch in for a variety of ad hoc tasks associated with a broad and busy office

100

Team Assistant Resume Examples & Samples

Maintaining medical confidentiality
Provision of full administrative support
First point of contact for all enquiries to the Health and Wellbeing department, providing assistance / advice and signposting to the appropriate service provider
Dealing with all queries & processing all forms received into the department
Managing the Health and Wellbeing email inbox
Recording weekly & monthly stats on service provider activity
Providing administration support in team meetings including arranging the meetings and taking meeting notes
Oversee all procurement and invoicing
Ensure appropriate provision of supplies to support all clinical activity
Maintenance of staff records
Be actively involved in data collection for auditing purposes
Partake in the development and delivery of health promotion campaigns focussing on the client’s needs
Participate in project activity as required
Travel between News UK sites if required
Willingness to develop the role to take on some Occupation Health Technician duties pertaining to health surveillance. Training would be provided if this role were to be developed
Previous experience working in an administrative role
Effective diary management skills
Strong team player – collaborative and supportive
Good organisational skills, with the ability to prioritise according to changing needs
Effective IT skills including Word, Excel and SAP
Ability to ensure confidentiality at all times

101

Team Assistant Resume Examples & Samples

Follows up on all maintenance issues (collect info from field/gives the go/collect completion of work report)
In charge of budget adjustment and capex
Roadshow organisation in accordance with launches and brand teams
Assistance of Retail Design team on furniture orders and storage management
Take care of all administrative and technical assistance
Takes responsibility for all or parts of a project
Coordinates the advancement of projects with internal or external partners
Handles contacts with participating parties according to the level of their contribution to the project
Acts/leads with human sensitivity
Displays sensitivity to our "metier"
Demonstrates entrepreneurship
Innovates
Achieves results with integrity
Manages complexity
Interacts effectively - needs to be smart, fast and thinks outside the box
Good excel skills is required

102

Securities Division, Team Assistant Tokyo Resume Examples & Samples

Providing secretarial and administrative support to teams in Securities Division comprising Trading, Sales or Strategists, often including Managing Director(s)
Phone cover from external / internal clients
Calendar management and meeting coordination
Client entertainment arrangements
Global/local travel arrangements
Expense report and invoice processing
Ad-hoc secretarial and administrative tasks
Heavy interaction and coordination with other team assistants as well as Federation groups
Team Assistant experienced preferred
Good communication skills in written and spoken Japanese and English
Business mannered
Team worker, “can do” attitude
High level of attention to detail and ability to handle multiple tasks under pressure
Flexible and driven to work in the dynamic and challenging environment of a trading floor
Organized, proactive and efficient with the proven ability to take initiative
Advanced user of Microsoft Office

103

Personal / Team Assistant Resume Examples & Samples

Strong attention to accuracy & detail
Strong diary management skills
Maintain effective and professional business relationships
Highly developed communication skills - ability to deal with a range of people at different levels
Self starter who has a proactive approach and a proven ability to use initiative
Strong team player with a sense of humour
Flexible approach in a evolving team
Results and quality focused
Forward thinking and work with changing priorities
Approachable with an open communication style
3 years experience as a Personal Assistant and/or Administration Assistant

104

Team Assistant Resume Examples & Samples

Diary management, co-ordination of meetings and appointments as required
Coordinating business travel and accommodation for the team
Processing expense reimbursement and invoice payments for the broader team
Preparing PowerPoint presentations and other word processing
Providing back-up/holiday support to other assistants in the group
Previous experience supporting a broad team across a range of levels within the organisation
Confident, proactive and professional manner
Great attitude and flexibility to adapt to a variety of tasks
The ability to balance conflicting prioritiesand remain calm under pressure

105

Team Assistant Resume Examples & Samples

Meeting coordination for Directors and the wider team as required
Co-ordinating travel and accommodation requirements
Managing the detailed on-boarding process for new starters, leavers and staff changes; including ensuring staff records, reports, organisational charts and distribution lists are updated & accurate
Managing allocated team areas and co-ordinating team or individual relocations; including managing hardware stock (laptops, phones and other items) for new starters,
Order office and kitchen supplies
Ad hoc administration support for the broader team, such as, drafting and formatting documents and letters
Process Amex expenses and management of cab charges

106

Children s PA / Team Assistant Resume Examples & Samples

Daily diary management for Director of Children’s and Head of Children’s with occasional diary assistance for Content Executive
To be the focal point of contact and liaison between the Children’s Team and internal and external contacts
Management of expenses for Director and Head of Children’s
Organising events and business trips for all of the Children’s team, including all UK and international travel arrangements (adhering to expenses policy and processes)
Raise purchase orders using SAP, and manage payment of invoices in timely manner
Assist with presentation preparations and slides ahead of meetings
Assist team with day to day duties including Creative feedback, email management, post, filing and other adhoc duties as and when required. Administrative Duties across CBeebies & CBBC (Reporting to Content Executive)
Assist Content Executive with BBC in-house relationship including attending regular meetings, keeping track of latest discussions and offers, submitting all offer paperwork
Responsible for maintaining programming and rights information, in internal IT systems and all associated updates across the business
Assist with approval of voices/castings from dubbing houses on CBeebies commission titles
Collating BBCW sales data for independent producers when required
Liaising with S&D marketing and promo teams in run up to markets on catalogue information, adverts, and artwork and promo approvals for all pre-school titles
Strong IT skills including Outlook, Word, Excel and PowerPoint, with an ability to learn other systems and processes
Highly efficient and confident proven multitasker with strong organisational skills
High standard of accuracy and attention to detail
Ability to self-supervise, be pro-active and work as part of a team Excellent communication skills
PA experience at a senior level or equivalent office experience

107

Team Assistant Resume Examples & Samples

Pro-actively manage constantly changing schedules for Managing Directors and Executive Directors
Extensive overseas travel management; planning and organising trips, arranging complex schedules and meeting itineraries
Manage and process expense claims for senior management group in a timely manner
Assisting and supporting visitors to the London Plan and organise the provision of an office / desk for the visitor. Manage and co-ordinate the visitors schedule including meetings, lunch and dinner arrangements. Offer full admin support during the visit
Meeting and greeting clients and visitors to the Firm
Devising and maintaining intuitive office systems, including data management, filing, processes etc…
Providing general administrative support for the organisation of meetings, workshops, conferences, team meetings. Booking and preparing the room, ensuring all requirements are met
Integration of new hires into the department
Point of contact for all administrative queries within your business area
Co-ordination of all moves and associated processes: Desk moves, IT moves, system updates, mail drops, large scale project moves, floorwalks
Ensuring accurate organisation charts are prepared and uploaded on a monthly basis
Holiday and sickness coverage for other Executive Assistants within the department
Liaison with the broader Admin Team, ensuring a consistent and efficient support / buddy model, sharing best practices, offering guidance and training when needed, integrating new hires to the admin team
Pro-activity/ Initiative
Willingness / Flexibility
Planning and control
Responsive
Integrity / confidentiality
Good Communicator
Good understanding of the business

108

Team Assistant Resume Examples & Samples

Extensive diary managemnent, co-ordination of meeting/video conferences logistics including invites, room bookings and set ups
Management of onsite/offsite events e.g. workshops, including invites, venue bookings and travel arrangements
Processing and reconciling expense claims and invoices in a timely fashion and in line with policy
Supporting managers with the onboarding process for new joiners/leavers to the team
Other ad hoc tasks
Working for a senior leader and team
Finanical services experience
IT Skills - Word, Outlook, PowerPoint, Excel
Experience handling confidential information and using discretion
Experience of being able to prioritise the conflicting demands of the team

109

Team Assistant Resume Examples & Samples

Secretarial and administrative support to the Commercial Finance Director and Strategic HR Business Partner
Organise meetings
Travel: transport (flights, transfers, accommodation, ensure validity and availability of travel documents, adhere to travel policy guidelines
Process expenses in line with Coca-Cola policy and guidelines
Correspondence, internal and external, inbound and outbound
Direct telephone calls appropriately
Escort visitors to their appropriate meeting rooms
Manage annual leave

110

Team Assistant Resume Examples & Samples

3 years secretarial or administrative support
Roadshow experience
Self motivation / self starter
Multi-tasking, good organisational and scheduling skills
Capable of achieving defined timelines
Ability to prioritise multiple tasks being requested at a single time
Efficiency and accuracy a must

111

Team Assistant Resume Examples & Samples

Managing multiple calendars including booking meetings, managing conflicts, booking rooms, booking travel
Processing purchase orders and invoices
Processing monthly Amex expense claims in Concur as well as reviewing other Amex reports for the Macquarie Infrastructure and Real Assets business
Processing expense claims and management of cab charges
Assistance with coordination of team meetings, including booking conference rooms, arranging catering
Manage team leave calendar
Assistance with staff on boarding process for new starters, leavers and staff changes; including ensuring staff records, reports, organisational charts and distribution lists are updated and correct
Mail distribution, organisation of couriers
Ad hoc administration support, including IT requests for the team
Ability to work professionally and efficiently in a deadline driven environment
Ability to be flexible to adapt to a variety of tasks and balance conflicting priorities
Experience in Accounts Payable or Bookkeeping helpful
Prior use of Concur / P2P / SharePoint helpful

112

Team Assistant Resume Examples & Samples

Minimum college qualification or undergraduate degree
Minimum 2 years admin experience preferably in a large blue chip company
Advanced computer skills – MS office
SAP - experience desirable but not essential
Excellent written and oral English
Ability to work under pressure and under minimal supervision – plan own work activities and schedule

113

Team Assistant Resume Examples & Samples

Working with MAT to agree and design fee schedule format and timetable for delivery
Project management regarding delivery of fee schedules and liaison with MAT
Supporting MAT with implementation of correct timesheet recording convention and associated promotion of the ABT (Automated Billing Tool)
Answering MAT queries on financial management processes
Compiling data analytics on Week 3, Revenue days, and performance across offices and identifying trends, issues to address, etc. Delivery to PAS leadership
Coordinating and collating data analytics on process cost savings and reporting to PAS leadership
Liaison with clients for fee approvals
Working on fee analysis dashboards for internal and “go to market” purposes and collating MAT inputs / consulting with stakeholders accordingly
Contributing ideas to Global processes / technology teams on development of FM tools
Producing advisory work data billing reports for MAT leadership

114

Team Assistant Resume Examples & Samples

Reviewing of reports – internal tracking of tax return progress
Managing shared mailboxes – responding to advisory team, clients and global teams
Managing processes for the tax compliance season
Managing processes for briefings
Working with multiple bespoke EY tools

115

Team Assistant Resume Examples & Samples

Powerpoint presentations
Sorting and distributing post
Filing of correspondence (ie, invoices, statements, etc)
Arranging conference call bridge facilities
Booking meetings rooms
Arranging courier packages
Printing and binding of reports
Processing of team expenses
Answering phones and taking messages
Hotel / Travel booking (flights, railway, etc)
Diary management and meeting arrangements
Assisting team coordinator with corporate events
Assisting team coordinator with ad-hoc duties
Intermediate knowledge of MS-Office 2003 (Word, Powerpoint, Excel)
Good typing skills of at least 40-50 words per minute
Good grammar and spelling
Financial Services experience woudl be preferred

116

Junior Team Assistant Resume Examples & Samples

Proactively manage diary, scheduling/coordinating internal and external meetings, conference calls and video conferences across multiple time zones; liaising with assistants from multiple teams across the firm ensuring planning for meetings, events and deliverables
Organize team meetings / conferences and coordinate logistics, attendees, materials and communication
Schedule all international and domestic travel ensuring cost containment measures are adhered, prepare travel itineraries and prepare expense reports
Assist in the preparation of high quality PowerPoint presentations and Excel Spreadsheets
Handle and maintain confidential files in accordance with firm policy
Excellent organizational skills with ability to prioritize responsibilities as appropriate; identify problems and seek solutions
Ability to multi-task and prioritize with a professional, flexible and positive attitude
High level of accuracy and strong attention to detail
Proactive, able to work independently to ensure all tasks are completed in a timely and orderly manner
Team player, able to collaborate with team members to achieve firm goals
Volunteers willingly to assist others, or assist as requested, based upon workload

117

IBD Team Assistant Resume Examples & Samples

Extensive diary management and meeting co-ordination
Travel arrangements: co-ordination of flights, tickets, FX, accommodation and ground transportation
Expense processing within Nomura policy
Extensive use of Outlook to include Inbox management
Telephone duties: including taking of comprehensive messages and screening calls where appropriate
Room Bookings
Printing of very confidential material
Preparation of papers ahead of committee meetings
Process and approval of project invoices
Ad-hoc administrative duties and project work, to include the preparation of PowerPoint presentations
Providing absence cover to other team members as required
Excellent administration, organisational and prioritisation skills
Ability to multi-task effectively and to work on own initiative
Effective team player with well developed interpersonal skills
Proven experience of working within an Investment Bank or other Blue Chip environment

118

Team Assistant Resume Examples & Samples

Handle a broad range of duties from day-to-day operational activities to scheduling meetings and managing correspondence
Meet and greet visitors and clients, answer phones, coordinate conference rooms and meal arrangements
Manage travel, including airline reservations, hotel accommodations, car rental reservations, car service arrangements and driving directions
Assist with creation and distribution of reports and data entry
Produce letters, memoranda, presentations, reports, as needed; proofread documents for appropriate grammar, punctuation and spelling
Perform ad hoc projects, as needed
Education to degree level or equivalent experience
Guideline 3-5 years of corporate administrative experience, preferably in roles that interfaced with external clients and executive management
Experience and proficiency working with automated expense tracking, online travel

119

Team Assistant Resume Examples & Samples

To provide media management for the Creative Team
To assist the Production Co-ordinator and Creative Team in the delivery of all projects
To accurately enter music details into the scheduling data base
To schedule and manage ordering of material required for monthly promo production
To maintain the organisation of the shared drive and ensure that all material received is filed correctly
To be responsible for maintaining the media library and archiving system
To maintain the organisation of the shared drive & SAN and ensure that all material received is filed and archived correctly
Ability to use proficiently a range of software packages including Word, Excel, Outlook, PowerPoint, Adobe Premiere and the aptitude to learn new software packages where required
Experience of managing a media library
Knowledge of post production equipment and procedures
Familiarity with broadcast standard equipment and a knowledge of the media formats regularly used in the production environment
Knowledge of formats and reformatting digital files to new specifications with an understanding of broadcast formats
An interest in and enthusiasm for the work of BBC Worldwide Channels Specific
Experience of working in a multilanguage environment
Fluency in English and Polish is a must
Experience of using post production software – ideally Adobe Premiere – for basic editing such as mock-ups, captions and assembling items on a timeline
Experience of working in a production environment
Experience of maintaining office and administrative systems, and of devising new systems where appropriate

120

Production Team Assistant Resume Examples & Samples

Manage Media Logistics and Library
Manage Resource Booking and Rostering
Translate / Subtitle media
Encode, Ingest, Transcoding, or Duplicate
Manage Studio operations (Camera / sound /video mixing / lighting / Scripting / subtitling)
Perform Quality Control (Screening & QC Editing)
Manage Post production (graphic / editing /mixing / sound / video / VFX )

121

Team Assistant Resume Examples & Samples

Co-ordinates complex calendars and schedules to ensure effective time management and prioritisation of engagements where necessary
Owns the setup of meetings across multiple time zones, booking rooms, organising passes and coordinating catering so that events run without disruption
Facilitates the Director's travel plans with minimum disruption, including planning and booking detailed travel itineraries (flights, hotels, visas), organising travel meetings and reimbursement of travel expenses
Handling expense/invoice processing in a timely manner
Works with other assistants where necessary to ensure support needs are covered eg short-term absence
The ideal candidate will have previous administration experience gained within an Investment Bank or financial services institution. This role requires a high level of attention to detail and an ability to work effectively in a demanding environment
Excellent oral and written communication skills, demonstrating a passion for quality and attention to detail
Good organisational skills and the ability to prioritise work flow, demonstrating flexibility when handling multiple tasks
Demonstrated ability to work well under pressure in a fast-paced environment
Proven ability to drive assignments autonomously and interact self-confidently with senior management, demonstrating resilience
Excellent computer skills (MS Office), email application and basic experience of working with databases
Ability to work well in virtual teams in matrix organisations
Ability to handle confidential information discreetly
Flexible & adaptable to change

122

Team Assistant Resume Examples & Samples

Maintain department files
Track department expenses against budgets
Draft and/or format correspondence including letters, memos, faxes, cheque requisitions, contracts, contract briefs, proposals, reports, etc
Photocopy, send faxes, courier packages and distribute mail
Assist in the organization and preparation of meetings and events. Attendance may be required
Book travel and event reservations for authors and meetings
Order competitive texts from other publishers
Format, photocopy, and collate submission materials, organize and ship submission components
Order ISBNs and maintain ISBN/ Price charts for department, set-up kits in conjunction with marketing services and royalties
Prepare, send out, and track review packages
Maintain field test lists and send out field test packages
Extract data to compile reports from Business Objects, SAP, etc
Enter and extract date in Publishing Content System (PCS)
Support editorial staff as required. May include collating reviews, creating art and photo logs, reviewing passes and proofreading
Completion of post-secondary education
A minimum of 2 years of work experience
Proficient with computers including Microsoft Office
Multitasking capabilities
Adaptable problem-solver and team player who enjoys working in a fast-paced environment

123

Team Assistant Resume Examples & Samples

You will be supporting fee earners with secretarial and admin support
Improving processes and ensuring support is efficient
It will suit a proactive experienced secretary
Client Handling and Case Management
To complete simple Conveyancing tasks
To prepare correspondence and documents
Deal with daily post
Photocopying, binding, scanning and printing to a consistent high standard of work
Diary management and arrange meetings including catering
Coordination of client events
Support with billing and invoice processing
Working on Excel and PowerPoint to create documents for the business

124

Team Assistant Resume Examples & Samples

Strong secretarial experience
Previous experience of client handling and case management
Previous experience of dealing with simple conveyancing tasks

125

Team Assistant Resume Examples & Samples

Supporting up to 30 executives globally
Managing diaries, travel and hotel bookings
Processing expenses each month
Liaising with other team assistants in the group
Greeting visitors and clients on site
Attending weekly and monthly team meetings and assist in taking minutes
Distribution of minutes and team updates
Booking meeting rooms and supporting VC or AV equipment
Arrange external catering for team meetings and or events
Calm and capable with proven experience working under pressure situations and tight deadlines
Ability to multi-task and prioritise in a fast paced environment, being self-motivated, flexible and follow through on assignments
Attention to detail with a high level of accuracy and high quality control standards
Ability to recognise and exercise discretion and respect confidentiality requirement
Educated to A level or equivalent working level

126

Team Assistant Resume Examples & Samples

Advanced Microsoft Word and PowerPoint skills
SharePoint knowledge
Proactive diary management skills

127

Team Assistant Resume Examples & Samples

At least 2 years of experience from similar position, preferably consultancy business such as audit, management consulting or similar,
Bachelor degree in executive assistant program, business administration or other relevant field
Excellent knowledge of Finnish and English
Excellent MS Office (Word, Excel, PowerPoint) skills, other IT skills are considered a benefit
Highly service-minded and “can-do” attitude
Proactive and well-organized approach
Ability to work productively in a high pressure environment and manage multiple assignments simultaneously
Ability to rapidly learn new tasks

128

Team Assistant, Exciting Growing Company Resume Examples & Samples

Diary management and basic PA duties to the Director team
Travel and accomodation bookings for Directors and Consultants
First line for phones and greeting any visitors to the office
Purchasing office supplies including stationary, food etc
Ensuring the office is clean and tidy, printers stocked, book library in order etc
Providing administrative support to the team including putting together documents, proof reading presentations and updating the customer database
Assisting with organising company events including annual conference and Christmas party

129

Team Assistant Resume Examples & Samples

Schedule meetings inside and outside the office: prepare any documentation which may be required and deal with necessary catering or other practical arrangements (often virtual e.g. video-conference, telephone conference, webex etc.)
Open and distribute incoming mail, screen telephone calls and type and proof correspondence
Organise travel for team members managing agendas, flight/transfer organization and hotel booking. Suggest most appropriate fares available, according to TCCC policies
Process travel expenses for key team members
When team members are unavailable, act as first point of contact for requests and queries. Take appropriate action/speak to the relevant people and follow up to ensure that requests are action satisfactorily whilst maintaining the appropriate level of confidentiality
Ensure timely issue of PO and control the process in SAP until the final closing, according to TCCC procedures. Support associates in preparing all necessary documentation for correct issue of PO, e.g. bidding, authorization of new vendors, good receipt posting, follow-up with internal approvers and monitoring of invoices with external suppliers etc
Liaise with the Finance department to solve any budget/accounting issues which may arise in the expenses administration processes
Control of K&I budget status
Assisting with the organisation of team meetings and other ad hoc team/company events
Use of PowerPoint to generate presentations to strict deadlines. Generate a quarterly newsletter with team support
Input data and run pre-set reports from various databases
Help to organize and follow up team members holidays schedule
Keep up-to-date suppliers& agencies data base. Coordinate information and refreshment with team
Forge good working relations with other Administrative staff across their specific location and across Western Europe
Ad hoc project work and other tasks, as required
Provide back up to a Senior Leaders PA or other team assistants as required
The travel requirement is expressed at 0% because this is not a regular occurrence. However, on some occasions administrative staff may be required to travel either within or outside the Business Unit
Large corporate environment highly regarded – International coordination
Demonstrated ability to provide proactive quality administrative assistance
Proven knowledge on excel and powerpoint

130

Team Assistant Resume Examples & Samples

Handles high volume of phone calls and emails
Relays information in a timely manner
Coordinates and schedules meetings
Conferences and special events
Coordinates travel arrangements and assists with TandE reports
Takes on ad hoc projects while maintaining work flow and miscellaneous general office duties and administrative support
Must be able to prioritize a variety of time-sensitive tasks
Pleasant phone manner, ability to multi-task, prioritize, good sense of humour, communication skills, articulate and resourceful

131

Team Assistant Resume Examples & Samples

Assisting with the project management of the annual tax return compliance process in conjunction with our Bangalore outsourced tax office (GSS)
Project management of engagements including communicating between the UK teams, the GSS team and other overseas offices, keeping teams updated, assisting with the financial management of the engagement etc
Assistance with the global co-ordination of accounts where applicable
Support the arrival and departure briefing process which is often the first contact between EY and new assignees. Management of this end to end process both in terms of communication with assignees and internal tracking
Monitoring client mailboxes and being first point of contact for non technical queries
Liaison with HMRC regarding standard correspondence
Support account managers with business development pipeline and the new and annuity engagement management
Act as Quality and Risk Managment (QRM) co-ordinator, maintaining and updating the QRM database, set up and monitoring of paper files and being proficient with the rules around independence and data protection
Be an active part of the TTA network, sharing knowledge, experience, best practice and coaching new joiners to the network
Assistance on ad hoc projects
Experience gained in an administration/project management/customer service role
Good working knowledge of Microsoft systems and databases
Ability to solve problems and work well under pressure
Evidence of good business writing skills

132

Digital Team Assistant Resume Examples & Samples

A collaborative and diplomatic team player who is well-organised and efficient with strong planning and prioritising capabilities and has the ability to work to multiple, competing deadlines
Ability to build strong internal and external relationships and interact with people at all levels
Ability to take the initiative and be proactive, anticipating problems and offering effective solutions
Ability to research, digest, analyse and present material clearly and concisely
Ability to anticipate the needs of the team and happy to have a “hands on” approach to working across a wide variety of ad hoc tasks to ensure the smooth running of a busy digital environment
Highly motivated and enthusiastic individual with two or more years of personal or team assistant experience
Strong IT skills with the ability to demonstrate a high level of competence in PowerPoint, Excel, Word & Outlook
Administrative & operational support
Organise team and cross-departmental meetings, including all room bookings and refreshment arrangements
Prepare and format team presentations and reports in line with the company presentation templates and standards
Create agendas and take detailed minutes for team and cross-departmental meetings & distribute follow-up material as required
Oversee the team invoicing and budget sheet input processes, ensuring all invoices and POs are signed off, filed and sent to the Finance team in a timely and accurate manner
Keep the team-wide project and activity plan up to date
Respond to general external enquiries sent to digital team members
Manage team administration duties including photocopying, meeting preparation, courier arrangements, office supply ordering, IT issue follow-up
Manage domestic and international travel arrangements for team members
Support the Digital Director, Digital Trading, Digital Marketing & Digital Development teams as required

133

Team Assistant Resume Examples & Samples

Participating proactively in knowledge-sharing activities, continuously developing and communicating leading operational practices within formal and informal networks
Adjusting proactively schedules and keeping Internal Customers supported aware of changes on a timely and accurate basis
Preparing basic mailings to clients and confirming the correct documents are enclosed and/or attached
Creating, editing, and proofreading proposals and/or presentations
Reconciling expense reports and information to Amex statements
Creating and maintaining an easily accessible e-file system
Entering efficiently and charge own time
Reserving rooms, catering, sending invitations, and managing responses for events
Interacting and collaborating with the Lines of Service and Internal Firm Service clients, Records Management and Office Service teams; and,
Delivering exceptional customer serviceThis role will support the 5-6 people on the Core Team, and will work very closely with the Core Team to support an extended Global Client Service Team of 100+ Partners & Directors worldwide. You will be working closely with and have direct access to some of our firm's most experienced Partners. As such, there is an expectation that completion of tasks be performed quickly and thoroughly. Being able to team and work interactively (i.e., ask questions, be proactive in identifying areas to assist, etc) with the Core Team is critical. At high level, role will be expected to help the Core Team: - stay organized around client contact management information - manage calendars & meeting schedules - organize team calls - stay abreast of key client developments in the news - stay organized around various client based initiatives and campaigns More specific duties to include: Client contact management · handling of client directory look ups · updating of client database Client team coordination · help manage calendar entries for client team calls · assist with tracking of client compliance requirements · get access to core team calendars to help aggregate & summarize forward looking schedules · handling of ad-hoc requests from broader PwC / client global team (e.g. office booking, print requests, etc.) · assist with coordination & logistics for client Account Planning Workshops · help track client support budget spend against budget and spending requests · help w organization of regular internal calls -including capturing & distribution of notes · arrange and coordinate ad-hoc internal calls and meetings · assist core team drive information sharing efforts across the our global account team · help core team stay organized around key project & opportunity information (ie. assist with management of internal planning tools) Client intelligence and research · research & sharing with account team - client related news articles, investor presentations, etc · conduct specific pursuit and campaign research Client facing events and communications · assist with coordination efforts around PwC client events · assist with coordination efforts of PwC Thought Leadership · help with preparation for key client meetings · help core team refresh/update our client leave behind materials

134

Team Assistant Resume Examples & Samples

1 to 2 years of working experience holding an administrative role
BA in management, business administration, or other social science disciplines and minimum of 1 to 2 years working experience holding an administrative role
User-level proficiency with Microsoft Office applications
Initiative in making recommendation to improve work efficiency within unit to meet changing business needs and skills mix
Strong interpersonal and verbal communication skills in order to deal tactfully and effectively with internal/external contacts at all levels
Proficiency in both oral and written English and Chinese
Immediate available is highly preferred

135

Team Assistant Resume Examples & Samples

Scheduling meetings including room bookings and video conferences
Capturing meeting minutes and issuing meeting agenda to participants
Booking flights and accommodation upon request
Access and retrieve computer data and/or documents on request
Ordering and coordinating catering when required
Organising and coordinating team events
Managing ProMaster expenses
SAP maintenance
Managing quarterly Star safety activities

136

Team Assistant BU Teamsport Resume Examples & Samples

Administrative support of the Teamsport BU department: travel planning (flights, visas), preparation of meetings, event planning, maintain regular reports, overlook and track budget
Create presentations for important key milestone meetings
Coordinate smaller projects, such as supporting the PLM team in creating special product initiatives, or marketing projects (product: create briefs and strike-offs, update PRM /VLP, etc)
Build a strong, structured and highly-efficient Head office for the BU Teamsport
Make the team more efficient in what they are doing by helping them to save time, through solving problems for them
Fostering great team spirit
Opportunity to learn, grow and build something up meaningful. Good chance to take on new tasks within the job
Successfully completed apprenticeship in a commercial area or a study in the commercial area
Strong with MS Office and Tools
Excellent command of English
�Can do� attitude
Teamplayer
Honest, loyal, reliable
Proactive, positive, determined

137

Senior Team Assistant Resume Examples & Samples

Extensive calendar organization
Coordinates and schedules meetings, conferences and special events
Coordinates travel arrangements and assists with reports
Orders and organizes all supplies
Maintains faxes, printers and photocopiers
Demonstrates dependability, sense of urgency, and high attention to detail along with the ability to multi-task
Must display a consistent, professional degree of communication skills in person, on phone, by e-mail and letter to senior level executives
Skills Strong MS Office skills, Word, Excel, Outlook
Pleasant phone manner, ability to multi-task, prioritize, good sense of humor, communication skills, articulate and resourceful
Must be a team player that works well under pressure

138

Team Assistant Resume Examples & Samples

Taking overall responsibility for co-coordinating support across COO Dublin, including understanding support requirements and resource allocations
Ensuring a consistent coverage and support model across the management groups within COO, in line with COO support policies
Managing the performance of the team with formal mid-year & end of year reviews and informal 1 to 1s in line with Deutsche Bank policy
Ensuring adequate coverage across a team of assistants, rolling out initiatives as directed by the business, escalating issues to the Associate as necessary
Identifying any shortfalls in training needs within the team and putting a training plan in place
Chairing weekly team meeting by rotation, with an agenda to be provided to the team prior to this
Coordinating complex calendars and schedules to ensure effective time management and prioritisation of engagements where necessary
Owning the setup of meetings across multiple time zones, booking rooms, organising passes and co-ordinating catering so that events run without disruption
Facilitating Director's travel plans with minimum disruption, including planning and booking detailed travel itineraries (flights, hotels, visas), organising travel meetings and reimbursing travel expenses
Previous administration experience, gained within an Investment Bank or financial services institution working at a senior level
A high level of attention to detail and an ability to work effectively in a demanding environment
A proven ability to drive assignments autonomously and interact self-confidently with senior management, demonstrating resilience
Excellent Information Technology skills, including Microsoft Office, email application and basic experience of working with databases
The ability to work well in virtual teams in matrix organisations
The ability to handle confidential information discreetly
The ability to problem solve and while focusing on solutions
Open-minded, able to share information, transfer knowledge and expertise to other team members
People management/coaching experience
Excellent organisation/prioritisation skills and the ability to multi-task and anticipate needs
Confident with the ability to build rapport and maintain strong relationships within COO and with COO Business Partners
The ability to manage and prioritise workload
Excellent team player who shares information freely and assists others as required
Self motivated, proactive and in possession of an ability to use your own initiative
The ability to anticipate needs demonstrating initiative
The ability to work and use discretion with confidential information

139

Team Assistant Resume Examples & Samples

Pro-actively providing support for project work and ad-hoc activities at the direction of the Debt Capital Markets (DCM) Europe, Middle East and Africa (EMEA) Chief Operating Office (COO)
Responsibility for all client on-boarding, Know Your Client (KYC) related activities for all UK clients
Regularly reviewing and approving / validating sales credits for the various sales and Origination teams across Western Europe
Collating all structured trades completed on a weekly basis across the Debt Capital Markets EMEA franchise. Reviewing the trade details to ensure they are comprehensive, informative and complete. Creating a report with the weekly highlights, trends and themes which helps business development and ensure effective supervisory oversight of such activities in line with regulatory expectations
Running Deutsche Bank’s on-boarding activities in Europe for the Financial Sponsor and Deal Contingent Foreign Exchange (F`X) coverage team
Demonstrating specialty knowledge of the typical Private Equity fund and portfolio company legal ownership structures and constitutional documents in the primary jurisdictions of incorporation (e.g. Luxembourg, Jersey, Guernsey, and Cayman Islands, etc)
Liaising directly with clients and / or their hedge advisors throughout the on-boarding process
Establishing the prioritisation of on-boarding requirements across deals / clients and directing the Client On-boarding Manager to assign workflows according to the various client on-boarding teams in the UK and India
Ensuring continuous improvement efforts in the on-boarding process, given the dynamic regulatory environment and internal on-boarding infrastructure and the unchanging requirement to complete the KYC process in a timely manner in order for the Bank to remain competitive in this important specialty business
Acting as the primary liaison point on behalf of the Financial Sponsor and FX Deal Contingent coverage teams in working with key regulatory teams within Deutsche Bank (e.g. European Market Infrastructure Regulation (EMIR) Legal, Dodd Frank Legal, Foreign Account Tax Compliance Act (FATCA), Anti-Money Laundering (AML), Business Control Unit, etc) to ensure compliance with relevant regulations impacting the derivatives we trade with Clients
Researching and producing a comprehensive daily communication to be distributed throughout the Bank on announced and rumored Mergers and Acquisitions (M&A) activity in EMEA, Asia and the Americas. Monitoring and communicating M&A activity on a real-time basis throughout the day to assist the coverage team in originating new business opportunities
Operating effectively as the Relationship Management contact for the Financial Sponsor and FX Deal Contingent coverage team; monitoring the intensity of Client marketing efforts (frequency of meetings), maintaining a list of Client contacts, assisting in the identification of potential new Clients / opportunities, etc
Co-ordinating travel, expense remittances and any purchases / sourcing on behalf of the team in a manner that is compliant with divisional policy and ensures the most efficient use of the Bank’s resources
Handling purchase orders and invoice processing in a timely manner, both for invoices received by team members and with regards to new invoices being raised to send to external parties
Co-ordinating on-boarding of new employees and contractors in order to minimise set-up time
Co-ordinating the submission of business expenses for personal remittance on behalf of all assigned team members in a timely fashion
Facilitating the travel plans of all team members with minimal disruption, including planning and booking detailed travel itineraries (flights, hotels visas), organising travel meetings and arranging the reimbursement of travel expenses
Co-ordinating complex calendars and schedules to ensure effective time management and the prioritisation of engagements where necessary
Setting up meetings across multiple time zones, booking rooms, organising passes and co-ordinating catering where necessary so that events are able to run without disruption
Establishing trust in order to be able to handle extensive telephone and email correspondence on behalf of senior team members
Knowledge of regulatory requirements for new entities, specifically Dodd Frank and European Market Infrastructure Regulation (EMIR)
Excellent organisational skills, good analytical rigour and a high attention to detail
Strong knowledge and experience of systems including Concur, Word, Excel and PowerPoint, and basic experience of working with databases
Ability to prioritise work flow, demonstrating flexibility when handling multiple tasks
Ability to deal with urgent and crisis situations is in a calm, efficient and pragmatic manner
Good understanding of how to process internet research
Ability to navigate complex organisations and then articulate and train other team members

140

Team Assistant Resume Examples & Samples

To manage the budget and logistics for key creative events that the department may hold such as away days and creative summits
To manage the budget as well as organise and deliver all materials for award entries on behalf of attendees
To manage all new starters, liaising with other departments such as IT, ensuring that there is a smooth transition into the creative team without disruption to work flow
To establish and maintain effective working relations with a wide range of internal and external stakeholders on behalf of the Executive Creative Director and the team
To act as a focal point of contact for the team, assisting creatives, designers and freelancers in any presentation pitches that may be required
To develop and maintain office and administrative systems
To manage the Executive Creative Director's diary and help schedule review and approval sessions - working with the production mananger
Experience of working as an assistant ideally within a Creative Services or Event Team
Diary management experience
Experience of devising and refining detailed administrative procedures
Familiarity with broadcast standard equipment and post production procedures
Interpersonal and communication skills sufficient to establish and maintain effective working relations with a wide range of internal and external contacts

141

Fixed Term Team Assistant Resume Examples & Samples

Drafting, proofreading, attaching appropriate documentation, completing work within designated timelines
Preparing expenses in an accurate and timely manner
Accepting, picking up and delivering mail and packages on a daily basis, and sending mail and packages appropriately through interoffice mail, U.S. mail or express vendor

142

Team Assistant Resume Examples & Samples

Assigning daily work to Team Assistants (TAs) based on skills, customer needs, and turnaround time
Using various tools and applications, running reports, and improving processes by providing meaningful feedback to the TAs
Leveraging problem-solving and organizational know-how to leading by example, including being regarded as a leader among his or her peers
Exhibiting an orientation toward meeting business needs, expectations and deadlines
Reviewing all incoming customer requests and assisting TAs in interpreting and applying processes, procedures and policies to facilitate successful completion of work; and,
Balancing workloads across all TA team members and providing guidance in professional growth and development
Monitoring real time service levels and establishing schedule adherence
Applying established administrative services protocols for Business Support Teams (BST) in a fair and consistent manner
Serving as the point of contact for escalated situations, collaborating with the Executive Assistant/Team Assistant Manager (EA/TAM) to resolve any service issues; and,
Accountable for overall customer satisfaction relative to the support delivered by the TAs in the BST

143

Team Assistant, UK Consumer Products Resume Examples & Samples

Organising travel and accommodation arrangements for the department
Facilities duties, arranging couriers & post as needed
Assisting UK consumer products team by creating research documents and undertaking competitor analysis
Excellent administration skills coupled with the ability to balance and prioritise work coming in across the team
Strong interpersonal and communication (verbal and written) skills
Self-starter with the ability to work independently as well as collaboratively within a team

144

Team Assistant Resume Examples & Samples

Lotus notes
Solid understanding of Microsoft Word packages
Prior use of Concur system would be beneficial
Previous financial services experience is essential

145

Team Assistant Resume Examples & Samples

Raising purchase orders using SAP system
Scheduling internal (CCE&TCCC) and external (agencies, customers, industry bodies) meetings
Collating and preparing documents, presentations for meetings and managing agendas
Catering and venue sourcing, booking for meetings and company events
Arranging travel and accommodation for director and their team
Processing and managing directors’ and their teams expenses
Managing incoming and outgoing mail, proofreading
Managing internal and external queries and re-directing them accordingly, first point of contact in managers’ absence
Receiving and routing incoming telephone calls, greeting visitors
Managing various internal databases, folders and HR updates
On-boarding and off-boarding for team members
Ad-hoc duties and projects
Monitoring teams’ budgets
Liaising with vendors and internal finance teams
Resolving invoicing and other PO/budget related issues
Minimum 3 years admin experience preferably in a large blue chip company
SAP - experience desirable

146

Team Assistant Resume Examples & Samples

Working knowledge of Microsoft Systems including Outlook, Word and Powerpoint
Experience using Concur
Experience of supporting mutiple people, not just 1:1, and of working with different people styles
Previous FS Exp

147

Team Assistant Resume Examples & Samples

Handle various administrative tasks such as schedule management and travel arrangements
Work with the business, performing market research (Training will be provided)
Be responsible for powerpoint presentation
Handle ad-hoc translation tasks in Japanese and English (professional experience in translation NOT required)
Basic excel and powerpoint skills
Ability to work independently and adapt to new challenges
Background working within the insurance or banking sectors (not mandatory)
Sales or client-facing experience

148

Senior Team Assistant Resume Examples & Samples

Process corporate credit card expenses for the team each month to a strict deadline
Preparing travel schedules, including all logistics (cars/flights/hotels) along with meeting times and attendees
Coordination of staff and client meetings – room bookings, IT and catering requirements
Data Input for monthly regional reporting
Maintain registers for Invoices/Gift and Entertainment/Travel
Assist with the coordination of intern and graduate recruitment throughout the year
General assistant support, including distributing mail

149

Senior One Team Assistant Resume Examples & Samples

Bachelor’s Degree preferred; High-School diploma required
Two years of relevant experienced preferred, hospitality, service oriented or customer-centric environment and 3-4 years of administrative work experience in a corporate office preferred
Customer-service and hospitality experience and can interact with all internal and external personnel
Professional presence and positive demeanor
Highly motivated, takes initiative, assertive and confident
Excellent time management skills with ability to handle multiple priorities and prioritize with a sense of urgency and diplomacy; highly organized
Proficient in Microsoft Office. Excellent technical skills: MS Word, Excel, PowerPoint, Outlook, proofreading and internet
Team player with strong flexibility and willingness to assist in other capacities when needed
Able to exercise good judgement and able to anticipate problems and formulate resolutions
Ability to work independently and dependable and detail oriented
Must be able to work a flexible schedule based on operational needs including flexibility to work overtime as required
Must be able to pick up and move 25 lbs

150

Team Assistant Resume Examples & Samples

Filling timesheets of group leadership, partners calendar scheduling,
Travel-support, including tickets, hotels, taxies booking, etc
Cash advances, visa initiating if applicable, expense reports creation,
Manage staff scheduling for the unit, keep records of group employees' vacation, managing Audit tracking tables, file management,
Assistance in preparation of conferences, presentations drafting, booking rooms for internal meetings,
Help in organization of unit’s social events,
Work with correspondence flows, work with couriers,
Handle a wide range of information requests etc

151

Team Assistant Resume Examples & Samples

Upload documents to Share Point portal and metadata tagging
Assist with logistics for national and local office training sessions including shipping materials
Input and tag articles and newsletters into Communications Center (Share Point based) and other platforms
Perform basic research using internal and external resources
Monitor Outlook mailboxes and assist with word processing and convert documents to pdf
Handle a variety of clerical duties to support the Tax Knowledge Management team including travel and conference room reservations
Minimum of one year of clerical or administrative experience; preferably in a professional services environment
Proficient with Microsoft Office Suite applications including Word, Excel, PowerPoint and Outlook; SharePoint Site Administration skills, document uploading and tagging preferred

152

BPC & CVM Team Assistant Resume Examples & Samples

Manage administration for BPC Director and team
Responsible for the regional reporting on sales and KPIs and for the tracking of commercial activities such as sales initiatives and events
Support the team to organise and coordinate any regional events or conferences
Support the preparation of workshops, presentations, team trainings and any additional team requirements
Ensure all processes and procedures are communicated and followed across the region
Run Customer Value Management reports and support with regular analysis
Support the Director to communicate and deliver BPC and CVM initiatives to the regional team
Manage reporting on all such initiatives
Assist the team to drive sales by supporting with any new sales initiatives (e.g. organising training, equipment, relevant research etc.)
Assist the Head of Region with any logistical requirements for Elite clients
Support the Burberry Private Clients team with any service or product requests
Work closely with the merchandising teams to establish availability and location of any product required
Networking and involvement in event management when required
Develop effective relationships working in collaborative way
Demonstrate strong communication skills by regularly and consistently sharing information in a structured manner
Constantly seek opportunities to develop Burberry Private Clients in the region
Ensure the team is informed of all training and in store learning sessions required for on-going development
Support CVM Manager on CVM training to any store according to business needs
Support with the induction of new Burberry Private Clients personnel to ensure their smooth transition into Burberry
Share best practice and knowledge
Visit stores across the region to appreciate their and their clients’ needs in order to offer them the most efficient support in order for them to offer their client the best possible service

153

Diageo Archive Team Assistant Maternity Cover Resume Examples & Samples

Responsible for all general administrative tasks required by the Archive team,
Responsible for the general facilities management for the Archive building. Will be main point of contact for all facilities stakeholders
Will co-ordinate all visits to the Archive
Responsible for all team finance tasks
Good organisation
Good communication
Ability to prioritise work and manage time
Ability to deal with conflicts of interest
Good IT (Powerpoint, Word, Excel, Outlook etc)

154

Team Assistant Resume Examples & Samples

Bachelor’s Degree - Business Admin, Public relations, Agribusiness
A minimum of 3 – 5 years relevant experience working in a similar position
Computer proficiency in MS office applications, SAP
Efficiency, integrity and reliability
Resilience and ability to work under pressure
Affective time management
Sound awareness on what’s going on across the business

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Team Assistant Months FTC Resume Examples & Samples

Proactively manages Global Sales Op Ex leadership teams’ diaries to maximise their efficiency and assists them in achieving business objectives through effective time management in both domestic and international markets
Acting as a professional gatekeeper managing e-mails, post and calls – comfortably handling routine issues, prioritising others and using initiative and judgement in seeking responses for non-routine matters
Budget and cost management in a cost efficient and compliant way, including monthly expenses for overseas trips involving foreign currency
Ensure effective and efficient fluid communication is maintained at all times, especially when the Leadership team are travelling
Build strong and credible relationships with EAs/PAs globally, providing support, assistance and advice where required
Manage and co-ordinate all random/ad-hoc administrative requests, all with the utmost efficiency and discretion
Experience in a PA/Admin role
Strong organisational and prioritising skills and the ability to work independently
Proactively applies sound judgement, consistently and effectively anticipating issues
Excellent relationship building/influencing skills
Superb verbal and written communication skills
Discretion in dealing with confidential matters
An approachable, confident manner and ability to remain calm within a pressurised environment
IT Skills: has comprehensive knowledge of the most common software packages including:- Microsoft Outlook, PowerPoint, Word and Excel

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Team Assistant Resume Examples & Samples

Coordinating complex calendars and schedules in order to ensure effective time management
Ensuring events run without disruption through setting up meetings across multiple time zones, booking rooms, organising passes and coordinating catering
Planning and booking detailed travel itineraries such as flights, hotels, or visas
Organising travel meetings and reimbursement of travel expenses
Handling expense and invoice processing in a timely manner
Ensuring support needs are covered in short-term absence working alongside other assistants
Previous administration experience gained within an Investment Bank or a financial services institution
Able to work effectively in a demanding environment
Able to prioritise the work flow whilst demonstrating flexibility when handling multiple tasks
Capable of working well under pressure in a fast-paced environment
Able to drive assignments autonomously and interact self-confidently with senior management
A proficient knowledge of Microsoft Office
Working experience with email applications and basic and databases
Capable of working well in virtual teams in a matrix organisation
Flexible and adaptable to change

157

Team Assistant Resume Examples & Samples

6) Need to balance the multi-requests from the team on car needs, and also need to ensure safety, efficiency and cost effectiveness; manage a team car pool to meet multi requests for the team
7) Coordinate and consolidate various data collection for regular reports to both China PTA Commercial Leadership Team and Plant Leadership Team
12) Access to confidential info from Commercial Director, AA and Plant Manager, Zhuhai PTA, hence needs high level of loyalty to BP
13) Needs to be culture sensitive, as the China PU Leader leads a diversified team
14) Other ad hoc assignment from line manager
3+ years of personal assistant or administrative experience in multinational company; 2 years secretary experience in supporting senior management is plus
1) Fluency in English and Mandarin, both spoken and written
2) Good computer skills especially in Microsoft Office applications
3) Good interpersonal skills; ability to build and develop internal and external networks
4) Mastery level of competence in planning and organizing skills
5) Ability to multi-task, manage and prioritize numerous activities, and cope with ambiguity
6) High level of integrity on handling sensitive and confidential information
7) Good at interpretation and translation
8) Mastery level of communication skill
9) Good sense of urgency and confidence to act quickly
10) Mature and independent, self-motivated and detail oriented
11) Have flexibility and cross-culture awareness
12) Knowledge and prior experience in project management is an advantage

158

Team Assistant Resume Examples & Samples

Complex diary management, including the planning and booking of overseas travel
Preparing reports and management packs for regular team meetings
Management of the team’s document filing system and intranet site
Updating and formatting client presentation slides in PowerPoint and assisting the Product team with regular tasks
Processing monthly expenses
Managing holiday and absence records
Ordering stationary for the team
Coordination of ad hoc events
Strong command of Microsoft Office (Outlook, Word, PowerPoint and Excel)
Good numeracy and literacy

159

Team Assistant Resume Examples & Samples

Requesting and tracking Home Health Certification (MD Face to Face Encounter)
Review Face to Face Documentation to ensure it meets Medicare regulatory requirements
Contact Providers to notify of impending visit or need of clarification or Face to Face Encounter
Documentation and tracking of Face to Face Certification in spreadsheets and Excellian to release for billing
Be a resource to Home Care and Clinical staff regarding the basic requirements needed for Home Care Certification
Assist Insurance Authorization team with obtaining/tracking authorization for patients
Additional duties as assigned to support Home Care Quality Utilization team as requested

160

Team Assistant Resume Examples & Samples

Performs data entry to update patient and employee records and schedules
Retrieves information from charts, assists with billing, filing, switchboard coverage as assigned, and handles general office tasks as requested
Files medical record information
Assists with scheduling, payor verification and authorizations

161

Team Assistant Resume Examples & Samples

Executive Assistant support to state head; including, extensive diary management, travel coordination, projects and assisting with communications to the broader team
Coordinating HR requirements starters/leavers/transfer for office, updating of organisational charts and MyPerformance updates
Processing AMEX, personal expenses and invoices for the leadership team
Meeting coordination and management for staff offsite/meetings, conferences and events, as well in assisting with the coordination of team meetings and supporting ad-hoc events
Assisting with preparation of PowerPoint presentations, formatting documents, agendas etc
Any other projects, as required
Show the ability to build strong working partnerships with key internal stakeholders whilst being self-motivated with excellent attention to detail, good time management and organisational skills
Be able to use Microsoft office under tight deadlines to produce highly accurate documents requiring minimal edits
Be able use own judgement to effectively manage workloads, prioritise tasks and delivering solutions under pressure whilst maintaining a flexible attitude in your approach to work and able to adapt to a constantly changing environment, systems, technologies, processes, tasks
Effective communication skills and ability to escalate and take action where necessary
Ability to work with multiple stakeholders and manage all expectations
High level of discretion and sensitivity when dealing with confidential matters

162

Case Team Assistant Resume Examples & Samples

Assisting team members (4-5 employees) in all administrative matters (taxi, courier)
Organisation document workflow, filing documents
MS Outlook Calendar (meetings and travel schedule)
Arrangement of team meetings (document preparation, distribution of materials, organizing schedules)
Clerical duties (e-mail, mail, faxes, filing, typing)
Arranging meetings (booking rooms, passes for clients)
Coordinating all business trips (booking tickets, hotels, cars, preparing travel expenses forms for Finance Department)
Assisting in organization of events (workshops, dinners)
Other responsibilities as assigned by the Principal (timesheet, expense reports etc.)

163

Case Team Assistant Resume Examples & Samples

Maintain 5 Managers’ calendars
Schedule, coordinate appointments and meetings
Coordinate the production of all meetings documents
Update every week documents production process
File all used documents

164

Team Assistant Resume Examples & Samples

Coordinate the collation of reports, submissions, contracts, statutory and standard forms
Update company database, including listing information and uploading information to the website
Client liaison with tenants and the public, including telephone enquiries and follow up as required
Coordination of the following, but not limited to; the insurance register, bank guarantee register, invoice/account coding, tenant invoices and tenant arrears
Recent experience in a similar role
Strong organisational skills & ability to prioritise
Minimum Intermediate level Microsoft Office skills

165

Team Assistant Resume Examples & Samples

Proactive, organised and committed team player
Effective communicator with exceptional interpersonal skills
Ability to manage multiple deadlines and priorities
Ability to operate independently, be a self-starter and take initiative
Proven track record in organising and managing events and workshops would be desirable

166

CVP & Team Assistant Resume Examples & Samples

Minimum of 5 years as Executive Assistant experience (or similar) in a fast-pace, multinational environment
Fluent in English, any other European language (especially German) is a plus
Excellent command of the MS Office palette
You are proactive, focused, reliable, and highly service oriented
You are confident to prioritise your work and keeping oversight while addressing various duties simultaneously
13 September 2016

167

Team Assistant Resume Examples & Samples

Assisting with administrative aspects of FIDS/TAS engagements
Coordination support with internal teams and project teams of the EY global network
Preparing internal documentation, presentations and proposals
Assisting with relationship and opportunity management
Drafting correspondence, support with the finalization of working papers and reports for clients
Support with marketing and sales activities, brochures, organization of internal and external events
Executive assistance (calendar management, travel reservations)

168

Team Assistant Resume Examples & Samples

Provide secretarial support and administrative supports to the Client Coverage team in Beijing
Arrange extensive diary for direct report
Making travel arrangement and travel reimbursement for direct report and the team
Screening telephone calls and handling enquires
Handle correspondence, reports, emails and presentations
Coordinating the compilation of presentation and other material as required
Manage calendar, regional meetings and room bookings for the team members
Planning and coordinating meetings, event and activities
Maintain and update subscription and membership records
Receiving overseas visitors and delegates
Completing ad hoc projects as required

169

Team Assistant Resume Examples & Samples

Arranging Domestic and International Travel
Handling expenses using Concur System
Managing diaries for Managing Director’s
Professionally handling calls
Handling sensitive and confidential material
Helping to organise annual Outlook events involving careful planning across Europe
Helping with various ad-hoc projects including business analysis, follow ups and reviews
Capable of working efficiently in a fast-paced environment
Ability to process new tasks quickly and effectively
Ability to prioritise and multi-task
A team player with the ability to work independently
Excellent computer skills including Outlook, Word, Excel
A professional and effective communicator across all levels of seniority

170

Team Assistant Resume Examples & Samples

Assisting the PSD Director in all aspects of his day to day work
Managing calendar and e-mails for the PSD Director in order to optimize his productivity
Arranging business travel including booking, guidance, coordination of activities during travel and adjustments in accordance with business meetings
Being able to identify and solve problems with limited guidance
Organizing meetings, conference calls, video conference and telepresence, and track the actions items coming out of these meetings
Managing team workflows such as purchase orders, internal orders, approving invoices, distribution lists, business travel requests
Collaborating with various staff and departments to support different projects
Supporting events when required
Managing shared drives and communities
University students enrolled to Business Administration, Bilingual Executive Assistant and related courses
Spanish is not required but a plus
Previous working experience is a plus

171

Management & Team Assistant Resume Examples & Samples

Back office support managing calendar and e-mails
Internal & external (providers, customers) communication
Managing visits of external partners & customers (visitor badges, arrange for food & beverages)
Arranging and prepare meetings including co-ordination of Team Meetings and larger external events
Monitoring action items and manage reminders
Preparation and follow up of meetings including taking meeting minutes
Perform and monitor purchase activities, creation of shopping carts, reporting and tracking on purchase orders
Creation and updating of PowerPoint Presentations and excel spreadsheets for meetings, communication or reporting
Drive and own the internal & external communication of news & achievements from FS
Managing controlling and reporting activities on behalf of manager, e.g. workflow management, travel expense budget
Handling and reporting of external workforce ID’s and related administrative tasks
Manage smaller projects and special tasks
Demonstrated interpersonal and team player abilities
Strong ability to prioritize and deliver quickly with high sense of responsibility
Proven ability to work in a confidential environment
Ability and experience to work with colleagues on Executive Level (up to SAP’s managing board)
Proven experience working in a in a fast-paced and fully confidential environment
Highest level of flexibility, integrity and confidentiality
Excellent organizational skills and an ability to keep track of tasks, responsibilities and deadlines
Be proactive and able to identify and solve problems
Strong knowledge of all aspects of Microsoft Office, with outstanding skills in preparing PowerPoint presentations
Fluent both in English and German (written and spoken) is a MUST
Communicative and stress-resistant personality – she/he can achieve any delegated tasks in a solution oriented and effective manner
Ability to handle a large number of tasks in parallel and to set priorities correctly
Highest degree of ability to handle multiple tasks with close and early deadlines
2+ years of experience as Administration Specialist in a senior environment necessary
2+ years of relevant professional experience
Excellent understanding of SAP’s strategy and organizational structure
Experience working in an international team with different cultures
Very good knowledge of the main internal systems at SAP (such as ISP, CSS, Corporate Portal)

172

CSC Team Assistant Intern Estagiário Resume Examples & Samples

Administrative Assistant will support the operation of daily office functions and duties, including administrative support to the Manager and the Team. The tasks will include (but not limited to)
Managing internal and potentially external correspondence
Arranging meetings for Managers including co-ordination of Team Meetings and external events
Administrative support in training organization (aligning dates, venue, and participant registrations)
Managing purchasing/equipment related matters: internal orders, distribution lists, IT equipment inventory, office materials etc
Updating materials including PowerPoint and excel spreadsheets for meetings and presentations
Admin support for new starters into the team to include ordering of equipment and monitoring induction
Student of university degree on business administration, communication, economics, or related field
Fluent in written and oral English
Prior work experience in management support is an advantage but not mandatory

173

Team Assistant Resume Examples & Samples

Provide technical & administrative support to the CPF team
Not a traditional EA role - additional systems tasks and processes in CPF, eg. opening loan accounts in BANCs & preparing loan documents
Also involves responsibility for expense processing, various reporting & tracking, as well as ad-hoc office administration tasks
Administrative and clerical duties include typing, diary/email management, archiving, filing, mail management, call-screening and travel booking

174

Team Assistant Resume Examples & Samples

Secretarial / administration background
Business level English
Experience working within a financial services firm

175

Team Assistant Resume Examples & Samples

Providing team assistant support for the Flow Credit business on Global Markets trading floor
HR administration of holidays
Set up interview, new joiners and interns
Cover other assistants during holidays/illness
Coordinate meetings, conference calls and video calls
Attention to confidentiality of information at all times
Ability to work effectively under pressure and in a fast-paced environment

176

Team Assistant Resume Examples & Samples

Co-ordinating complex calendar and schedule requirements to ensure effective time management and the prioritisation of engagements where necessary
Owning the set-up of meetings across multiple time zones, booking rooms, organising passes and co-ordinating catering so that events run without disruption
Preparing materials for internal and external mandates e.g. presentations, spreadsheets and agendas to a professional standard, maintaining attention to detail
Establishing trust in order to handle extensive telephone and email correspondence on the senior manager’s behalf
Facilitating the senior manager’s travel plans with minimum disruption, including planning and booking detailed travel itineraries (flights, hotels, visas), organising travel meetings and the reimbursement of travel expenses
Working with other personal assistants where necessary to ensure support needs are covered during short-term absence
Pro-actively providing administrative support for project work and ad-hoc activities (e.g. new joiners / leavers, office moves, business continuity and other)
Proven administrative experience in a similar role
Demonstrable ability to work well under pressure in a fast-paced environment
Pro-active with the ability to use your own initiative
Ability to handle confidential information discretely

177

PA / Team Assistant Resume Examples & Samples

Pro-actively Interact with senior stakeholders across the business
Prioritise and plan activities
Administrative Support - Organise internal and external meetings, arranging suitable rooms and facilities as necessary. Coordination and administration of team meetings, conferences, workshops etc (internal and external). Identify, anticipate and prepare information requirements for meetings, appointments and follow up as necessary. Produce quality and accurate presentations, reports and documents
Diary and access - Provide proactive, intelligent and accurate diary management to support a balanced schedule and support effective time management
Travel and Expenses: Arrange national and international travel across different time zones. Process expense reports
3-5 years administrative/PA experience in Corporate Environment
Proven ability to use own initiative and always be one step ahead
Experience in Diageo or similar corporate environment
Highly self-motivated and pro-active
Flexible "can do" attitude whilst possessing sufficient strength of character to say "no" where necessary with sufficient sensitivity to avoid upsetting others
Ability to work with others

178

Team Assistant Resume Examples & Samples

Schedule all travel within budget, producing travel itineraries and expense reports
Organize team meetings, including logistics, attendees, materials and communication
Answer client queries or redirect them to the appropriate person
Ensure new joiners are on boarded smoothly from a logistics perspective
Provide administrative support to UBSS staff from other offices or international guests
Maintain a professional relationship with all support functions

179

Team Assistant Resume Examples & Samples

Provide general administrative tasks and support to Portfolio Strategy Leader, International Portfolio Leaders and Project Manager, such as: correspondence, minutes, presentations using MS Office, calendar management etc. as well as and support and / or deputize for other administrative colleagues
Organize and coordinate internal and external meetings. These include team meetings, videoconferences, teleconferences, telepresences and large meetings involving global stakeholders and affiliates following compliance guidelines and support the on-site execution
Organize travel and meetings worldwide in cooperation with the in-house travel centre and/or external parties if needed and manage travel expenses

180

Team Assistant Resume Examples & Samples

Prior experience in a PA or Administration role
An ability to work autonomously and proactively at times
A strong team player approach with a sense of humour!

181

Team Assistant Resume Examples & Samples

Provide administrative support to several Investment Directors which includes, but is not limited to
Minimum of three years administrative experience preferred
Intermediate level MS Word, Excel and PowerPoint is required. Experience with Adobe Acrobat and Microsoft Outlook is preferred
Excellent writing and proofreading abilities are mandatory with an emphasis on accuracy, spelling, punctuation and grammar
Ability to multi-task and prioritize multiple requests
We are looking for someone who has strong initiative, is eager to learn and is able to work independently while being a team player, who is adaptable and willing to help out with any other administrative tasks
All candidates must be eligible to work in the UK

182

IM , Team Assistant Resume Examples & Samples

Incoming mail and telephone management: Answer calls, take messages from contacts, clients and consultants, filter/prioritize all calls and assist the caller where possible
Sort and prioritise daily correspondence, handling personally as and when appropriate
Typing letters, reports, memos and meeting notes with minute taking
Interact with clients and business partners; handle highly confidential relationships and associated materials
Meeting and greeting clients and suppliers at reception as required
Manage expense claims and expenses process
Maintenance of filing system for documents, general correspondence, reports and presentation papers and archiving records
Collating management information/reports
Encourage the use of the absence intranet
Booking meeting rooms, restaurants, couriers and taxis
Make travel arrangements through the Company travel provider and arrange itineraries
General assistance to the team
IT support
Ordering of office supplies for the team
Provide cover for other PAs/TAs as and when required and in accordance with the buddy system
Prepare and manage agendas for team meetings, organisation of meeting rooms and external guest speakers. Prepare meeting print outs for use in the meeting
When required, help plan and manage team events
Proactive diary management where necessary
Any other duty as required by the line manager commensurate with the role
Notify management and/or Compliance immediately of any regulatory breach
LI-DH1
Graduate calibre preferred
Flexible approach is essential, team player and proactive to team needs
Good communication skills and good telephone manner
Excellent organizational skills and accurate record keeping skills essential
Self-starter, proactive & polished
Investment industry experience is a distinct advantage
Capable of dealing directly with clients and meeting strict deadlines
Proven secretarial/PA/TA experience

183

Team Assistant Resume Examples & Samples

Support the Partnership Office with various activities spanning from direct executive support to coordination and participation in departmental activities, meetings, and initiatives
Create and deliver professional client communications through appropriate and effective means
Collaborate with various internal business units, such as human resources, to support and/or promote internal communications relating to organizational news, updates, events, and transformational strategy
Stay abreast of organizational strategy and trends in order to support the region
Establish and maintain strong internal relationships with business units
Assist Partnership Office with various assignments, projects, and ad-hoc requests
Participate and contribute to governance meetings led by executive team members
Prepare and/or generate PowerPoint presentation for Quarterly Executive Review
Serve as initial point of contact for the front office; meet and greet guests and visitors; coordinate meetings when necessary; maintain contact with building security; manage office supplies

184

Personal / Team Assistant Resume Examples & Samples

Solid prior experience as a Personal Assistant/Team Assistant
Attention to detail and great organisation skills including time management
Team player attitude with a sense of humour!
Financial services experience highly regarded

185

Team Assistant Resume Examples & Samples

Minimum Education/Experience: High school diploma with minimum 3 years of experience, or equivalent combination of education and experience
Proficient English skills (verbal and written)
Ability to retrieve reference materials from various sources (e.g. databases or other filing systems, Internet, etc.)
Demonstrated initiative and resourcefulness
Ability to produce high-quality work under pressure
Teamwork: Makes strengths known and seeks opportunities to contribute, participates in addressing obstacles to effective teamwork
Understands where to go to obtain information regarding institutional policies, procedures, and technology. Uses applications (e.g., Excel, PowerPoint) to deliver and execute routine work

186

Team Assistant Resume Examples & Samples

Provide basic programme, administrative and general office support and assistance to the management team of the “Global Programme against Money Laundering, Proceeds of Crime and Financing of Terrorism” (GPML)
Perform a wide range of office support and administrative functions
Respond or draft responses to routine correspondence and other communications; use standard word processing package to produce a wide variety of large, complex documents and reports
Monitor processes and schedules related the unit’s outputs, products, tasks, etc.; where applicable, assist in the verification of receipt and accuracy of requisite documents, approvals, signatures, etc. to ensure compliance with relevant legal, financial and other requirements
Research, compile and organize information and reference materials from various sources for reports, work plans, studies, briefings, meetings/conferences, etc
Generate a variety of standard statistical and other reports, work orders, etc., using various databases
Screen phone calls and visitors; respond to moderately complex information requests and inquiries (e.g. answer requests requiring file search, etc.), and as necessary, refer inquiries to appropriate personnel for handling
Provide secretarial, administrative and logistics support to meetings, boards, committees, conferences, etc
Maintain calendar/schedules; monitor changes and communicate relevant information to appropriate staff inside and outside the GPMLteam
Perform data entry and extraction functions
Review, record, distribute and/or process mail and other documents; follow-up on impending actions
Update and maintain large distribution lists; monitor, prepare and distribute various materials, reports, where possible using electronic formats; handle arrangement for printing and translation as necessary
Coordinate shipment arrangements, courier services, etc
Perform general administrative tasks (e.g. leave and attendance recording, arrangements for meetings and other events, reservations, budget follow-up, etc.), to include preparing and/or processing administrative requests/documents (e.g. requisitions, purchase orders, travel requests, contracts, expenditure authorizations, visa applications, etc.)
Coordinate extensively with the Human Resources Management, Financial Resources Management, Travel Unit and liaise frequently with GPML team members both at Headquarters and in the field on the issues of planning and organizing the travels of staff members, consultants and meeting participants

187

Team Assistant Resume Examples & Samples

Performing proactive secretarial and administrative support to a high standard. This will include document creation, typing, formatting and editing documents using company templates and styles
Answering telephones, directing calls, taking messages and/or progressing actions as required
Arranging of all internal and external meetings for local delivery team – ensuring efficient scheduling of meetings and resolving any clashes/conflicts appropriately
Demonstrating strong organisational skills - regularly acting on own initiative, highlighting issues and suggesting possible solutions
Anticipating and co-ordinating all travel and accommodation following Mercer’s guidelines
Submitting expense claims via Mercer’s i-expense system
Responsibility for production of trustee meeting papers, working with consulting assistants and and other colleagues to ensure all documentation is in place
Working closely with other secretaries, providing cover and attending secretarial meetings as appropriate
Identifying opportunities to assist team with non-chargeable work
Using 'Webcas' to raise and complete client invoices
Efficiently scanning and e-filing; ensuring all teams documentation and incoming post is filed accurately. Will also be responsible for archiving and retrieval of files for own team
Working closely with team leader to provide support for the team in general
Excellent numerical skills and a keen eye for detail
Proficient with Microsoft Outlook including, Strong Word, Excel and Powerpoint skills
Accurate audio/copy typing at 50 wpm
Good verbal and communication skills
Strong organisational and analytical skills
Initiative and enthusiasm with the ability to learn new tasks quickly
Task orientated
Responsible and reliable

188

Team Assistant Resume Examples & Samples

Associate’s Degree and or Technical Degree preferred
Minimum of 8 – 10+ years’ experience in executive administrative capacity
High level of proficiency in all MS Office applications to include Excel, Word, PowerPoint, Concur and knowledge of SAP
Technology savvy: Using virtual and video technologies, Mosaic/Yammer
Ability to work with people and meeting logistics
Proven ability to interact confidentially and effectively with all levels of business partners both internally and externally
Highly organized with a proven track record of managing complex projects through to successful completion
Demonstrate ability to multi-task, strong interpersonal skills and organizational skills
Demonstrate professionalism, strong attention to detail and ability to be discrete
Proven written and verbal communication skills

189

Team Assistant Resume Examples & Samples

Conducting extensive diary management, and co-ordination of meeting/video conferences logistics including invites, room bookings and set up
Managing onsite/offsite events e.g. dinners including invites, venue bookings and travel arrangements
Liaising with Management Board Assistants and setting up Senior Committee meetings
Booking Travel
Processing and reconciling expense claims and invoices, in a timely fashion and in line with policy
Liaising and sharing information across departments internally as required
Tracking the Team’s Information Technology (IT) assets e.g. laptops and blackberry’s
Supporting Managers with the on boarding/off boarding process for new joiners/leavers, including IT set up, drive access and BlackBerry orders
Managing lockersLocker management
Managing headsets
Cascading team communications as appropriate
Assisting with the coordination of ad-hoc divisional projects within the team e.g. zone/desk moves and roll outs of new versions of Microsoft Office
Placing IT/Stationery orders
Participating in monthly Human Resources (HR) Team Assistants Forums, to share knowledge with fellow Team Assistants
Providing cover when other Team Assistants are out of the office
Experience working for a managers and teams
Excellent IT skills particularly Outlook, PowerPoint, Excel and Word
Experience of working in a matrix environment
Experience of handling confidential information and using discretion
Demonstrable experience of prioritising conflicting demands within a team
Able to multi-task and prioritise
Very organised and able to anticipate needs
A passionate team player with excellent interpersonal skills and the ability to work under pressure
Able to interact with key stakeholders at all levels of a business

190

Team Assistant Resume Examples & Samples

Co-ordinate travel arrangements & preparations of expense reports
Take minutes, type correspondences and presentation materials
Handle internal and external correspondence
Compile information/statistics, prepare documents and presentation materials

191

Team Assistant Resume Examples & Samples

Performs various complex clerical, administrative and general office duties of a responsible and confidential nature
Drafts letters and documents; reads, researches, answers issues and routes correspondence not requiring executive’s attention
Uses an understanding of the goals, needs and priorities of the Executives and the business to move initiatives forward and make sound decisions about priorities of requests
Supports the effective management of the President’s time; maintains President’s and CFO's schedule as needed
Contributes to the productivity by reducing or eliminating non-essential work and distractions by taking action where appropriate
Initiates communications with others internally and externally to obtain information, close the communication loop and ensure follow through
Makes contacts of a sensitive, complex confidential nature on behalf of the Executive Team
Independently establishes, organizes and maintains files of executive’s correspondence and initiates follow up as needed
Compiles, analyzes and summarizes statistics and information in highly complex graphical presentation formats
Produces highly confidential documents including operation and strategic documents and presentations
Project work as needed
Two plus years of experience in a corporate environment preferred. Previous experience providing support to teams
Expert knowledge of MS Office: Word, Excel, PowerPoint to produce high quality reports, presentations or other documents. Exposure to MS Project, Visio, and web skills. Demonstrated ability to learn and effectively use new software
Independent thought, ability to be innovative, and decision-making skills are needed, including making individual judgements and recommendations
Excellent written, verbal and interpersonal communication skills and the ability to work under pressure and meet critical deadlines
Must have excellent leadership skills and ability to work with others at all levels
Ability to maintain confidentiality at all times on a wide range of issues
Proven ability in assembling, compiling, analyzing and summarizing data and preparing reports
Must be assertive and able to work independently and anticipate and address issues in the executive's absence
Experience managing a senior executive's calendar, using knowledge of organizational and divisional timelines and priorities to effectively manage demand for time in a fast paced, interruption-driven environment
Ability to identify and prioritize items requiring immediate action, along with any pertinent information to facilitate decision making
Strong customer-service orientation; a flexible and willing ‘can do' attitude
Ability to be diplomatic, tactful and use discretion in all situations with both internal and external parties, with a high degree or professionalism

192

Mega-conversion Team Assistant Manager Resume Examples & Samples

Support conversion activities related to a mix of complex institutional client relationships requiring the in-depth understanding of custody and accounting processing activities
Ensure BNY Mellon and client standard procedures and controls are being adhered to on a daily basis by all staff under your management
Communicate any significant operational issues that arise to the Manager
Keep Manager informed of client issues and their progress, highlighting to management any client concerns/complaints as a matter of urgency
Serve as a role model and mentor to staff, with the goal to developing personnel on a career path. Specific responsibilities include, in conjunction with Manager, the timely completion of probation reviews, setting staff objectives, monitoring staff development against those objectives, serving as a resource to staff and providing adequate training as appropriate
Take responsibility for personal development and seek challenges within your role as Assistant Manager
Supervisory, interviewing, organizational, and effective leadership skills required
Ability to lead subordinates and develop/mentor staff
Initiative and enthusiasm with an ability to set and achieve challenging goals
At least 5 years relevant securities experience, with 2 years year’s supervisory experience of other members of staff
Must be familiar with PC spreadsheets, on-line systems and have experience with asset transfers (securities, collective/mutual funds)

193

Team Assistant Resume Examples & Samples

Manage schedules and prioritizes day for the partner
Manage consultant(s) calendar, schedule meetings, arrange travel for consultant(s)
Process and/or coordinate completion of expense reports in a timely manner as well as handle monthly client invoicing, code population, and client marketing information
Establish, maintain and manage client subject files, personal working files and legal plan documents as applicable
Coordinate production of documents using available resources, provide peer review of documents before final production/distribution to ensure quality control of final product
Adhere to best practices and expense control
Contribute to accurate client/project budget management through accurate and prompt time entry
Perform clerical duties, including filing, opening files, sending and receiving faxes, receiving mail, managing e-mails, photocopying, etc
3-5 years of relevant experience, preferably in a consulting environment or professional service industry
Proficiency in Microsoft Office, with demonstrated expertise in Word, Excel and PowerPoint
Exceptional interpersonal, organizational, business communication and time management skills
Basic project management skills
AA Degree or BA Degree preferred

194

Team Assistant Resume Examples & Samples

Working knowledge of Microsoft systems including Outlook, Word and Powerpoint
Experience of supporting a team of multiple people, not just 1:1, and of working with different peoples styles
No requirement for constant direction

195

Team Assistant Resume Examples & Samples

Prepare bespoke client reports, principally in PowerPoint, but making use of other applications such as Excel as necessary
Extracting basic client information from the principal valuation and reporting systems
Liaising with the Performance Measurement team for additional data requirements as necessary
Light secretarial duties including formatting of some client correspondence and occasional mail merges
Booking executive travel via the in-house travel team
Booking rooms, taxis and making other travel arrangements for senior executives
Process simple client transactions such as payments if required
Filing, in conjunction with both London and Guernsey filing procedures
Minimum 3 ‘A’ Levels, or equivalent
Experienced in PowerPoint and Word, and familiar with Excel
Able to demonstrate strong organisational skills
Comfortable adapting to unfamiliar computer applications
Touch typing

196

Team Assistant Resume Examples & Samples

Assist in the provision of a clerical support service ensuring that all your work is completed on time, to the recipients’ satisfaction, to the appropriate standards and in accordance with SNC-Lavalin Rail & Transit’s systems and procedures
Deputise for Team Organiser as required
Undertake administrative duties including
Drafting documents and correspondence
Managing diaries & appointment scheduling
Providing telephone support
Purchasing of I.T Equipment and invoices
Assist in the Drawing Management system for Rolling Stock
Assist in Information Centre day to day duties
Assist with the renewal of I.T support contracts
Assist with the mobile phone contract
Build up a rapport with other team members and throughout SNC-Lavalin Rail & Transit in order to provide internal and external clients with the visions and values of the business
Monitor and develop your professional skills by participating in the SNC-Lavalin Rail & Transit CPD scheme or by other relevant training
Highly motivated with strong customer service skills and be able to communicate effectively with individuals at all levels
You will be required to be an excellent team player as well as a good communicator and able to work with senior colleagues
You must be able to work well under pressure and meet tight deadlines as well as be able to manage your own time effectively. Some flexibility with working location and hours is also preferred
Strong analytical skills are required and the ability to be able to problem solve

197

Team Assistant Resume Examples & Samples

Degree level qualification, with a minimum of 2 years’ experience
High degree of judgment and tact in handling, processing and communicating matters of a sensitive and confidential nature
High degree of motivation, initiative, flexibility and reliability
Outstanding interpersonal skills to interact effectively with a range of contacts internally and externally and deal effectively with diverse situations which require good judgment, tact and diplomacy
Proven ability to work effectively in a team-orientated, multi-cultural environment, and function as an effective team member in various groups
Strong written and verbal communication skills to prepare/draft communications and ensure quality of written outputs
Proficiency in using advanced computer applications; knowledge of WBG policies and procedures would be an advantage
Ability to adapt to changing business needs by continuous learning/training
Fluency in English required, French and other languages a plus
Resourcefulness and ability to navigate in institutional policies, procedures, and technology
Uses applications (e.g., Excel, PowerPoint, iDesk) to deliver and execute routine work
Completes assigned tasks / projects with supervision as needed
Pays attention to detail and ensures good quality products
Takes action to identify and resolve routine and non-routine issues
Is motivated and willing to do whatever is required

198

Senior Team Assistant Resume Examples & Samples

Support to Assigned Team Lead and Time Management
Meeting and workshop organization
Purchase order
Other administrative duties

199

Team Assistant Resume Examples & Samples

Schedule meetings and arrange conference calls, document preparation, videoconferences, and any ad-hoc matters as they may arise
Help with processing visa applications and preparing visa invitations (Application forms to be completed by the staff/traveler)
Provide high-quality administrative support to the team, to enhance work organization and effectiveness of the office
Courier Bookings – handling couriers for international, local and pouch
Maintain orderly filing system, document scanning and printing
General administrative support as required
Arrange logistics for external and internal meetings, conferences, seminars, workshops, and for visiting missions
Coordinate travel arrangements for consultants (if any) and/or visiting missions, as needed
Coordination of agendas for visiting missions
Maintain weekly travel plans and meeting schedules
Technology and systems knowledge - Excellent knowledge of Microsoft Office applications
Project and task management - Able to undertake diverse and complex assignments with minimal supervision and resolve competing demands. Good organizational skills, can plan and prioritize own work and work of internal clients (e.g. manage manager's calendar)
Institutional policies, processes, and procedures - Relevant functional knowledge and understanding of institutional priorities, policies, operational and administrative procedures, and people. Able to practically apply and guide others in policy application
Versatility and adaptability - Demonstrates initiative and motivation to proactively learn new developments in relevant policies, procedures and technology. Is able proactively identify, prevent and/or solve problems
Outstanding interpersonal skills to interact effectively with all internal and external stakeholders and handle issues with sound judgment, tact and diplomacy. Results-driven with a sense of humor. Good judgment, tact and high level of discretion
Strong writing and communications skills, ability to draft a variety of correspondence and edit materials independently
Proven track record to provide high quality work under pressure
Willing to work beyond regular hours as needed (or on occasion)
Bachelor’s degree in Administration or other related field –or- 6-8 years relevant work experience in a large international organization

200

Team Assistant Resume Examples & Samples

Preferably a Bachelor’s degree
3-5 years of secretarial experience, experience with an international/multinational organization preferred
Fluency in English is a must
Fluency in Turkish and other regional languages are a plus
Excellent organizational, written, analytical and computer skills (Word, Excel, Power Point)
Ability to set priorities and to work with minimum supervision in a flexible manner in order to meet changing deadlines
Demonstrated ability to be part of an effective team environment with a high degree of motivation, flexibility, and reliability

201

Team Assistant Resume Examples & Samples

Provides administrative functions related to Provider changes, updates and overall accuracy of the provider files
Assists staff to facilitate workflow and ensure efficient service to Providers
Provides support to department staff and supports various department functions
Responsible for accuracy and timeliness of Health Net provider data
Makes outbound telephone calls to Providers
Ensures Provider directories are accurate
Responds to inquiries and issues related to provider data
Minimum six months general office experience required; 1+ years experience preferred
Medical or insurance background desired
Or any combination of academic education, professional training or work experience, which demonstrates the ability to perform the duties of the position
Strong proficiency with MS Word and Excel; Access experience preferred
Strong proficiency with internet research
Excellent organization and prioritization skills
Ability to work with limited direction and/or supervision
Must be articulate and have a professional and pleasant phone manner
High level of concentration, alertness and adaptability to changes

202

Team Assistant Resume Examples & Samples

Performs routine administrative duties, involving contact with and exposure to confidential materials and information
Manages and maintains departments electronic mailing lists
Assists with CMLR submissions, CONCUR expense filings, SRM administration, booking meetings (rooms, invitees, catering as necessary, etc)
High School diploma, Bachelor degree preferred
Extensive working knowledge of SAP, MS Word, Excel & PowerPoint and MS OUTLOOK
Must be flexible in handling multiple tasks of a different nature and have the ability to prioritize efficiently
High level of fluency in English language (written and oral)

203

Team Assistant Omnichannel Resume Examples & Samples

Take charge of all kind of correspondence independently, to ensure timely and accurate response
Support the coordination of Omnichannel-specific projects
Support the planning, preparation and organization of key meetings and events including budget monitoring
Maintain & coordinate the management calendar meeting requirements
Support and forward internal and external communication (partly confidential) throughout the project life cycle
Assist the team in project management tasks and day-to-day business
Assist in creating presentations
Assist in performing analysis related to key tasks
Assist the team on travel arrangements, office supply and other general administrative tasks
Commercial management qualification
Very good MS Office skills, especially Excel and PowerPoint
Good SAP knowledge
Very good organizational skills
Good project management knowledge
Open minded, very good interpersonal and communication skills
Willing to learn and to further develop the own skills, grasps tasks quickly
English fluent (written and spoken), German is a benefit
Functional: minimum 2 years in similar position
Industry: consumer goods/sporting goods or FMCG

204

Team Assistant Resume Examples & Samples

Assisting with planning and arranging meetings, trade fairs, partner days
Organizing travel and accommodation arrangements for the department
Keeping Log and tracking expenses
Distributing licensee lists, brand presentations and other sales materials where required
Assisting Italy consumer products team by creating research documents and undertaking competitor analysis
Assist in the preparation of targeted pitch presentations for potential licensees, partners and retailers
Excellent administration skills coupled with the ability to balance and prioritize work coming in across the team
Proactive and solution focused with high attention to detail
Demonstrable ability to research and source ad hoc information independently
Strong PC skills with Intermediate to advanced knowledge of Word, Excel and PowerPoint

205

Team Assistant Intern Resume Examples & Samples

Co-ordination of travel arrangements, including organizational preparation and follow up (managing the bookings and travel expenses)
Work with an international team
Exhibit all of the SAP passions: Success, Accountability, Professionalism, Integrity
Open minded, problem-solving aptitude and positive spirit
Detail oriented, focused on quality and process efficiency
Strong skills in Microsoft Office

206

Team Assistant Resume Examples & Samples

Diary Management – scheduling & rescheduling appointments, communicating to attendees, flexible approach to changing schedules, scheduling back to back appointments, ensuring appointments are met and correct facilities have been booked
Travel bookings – Flight, hotel, car and rail. Applying for necessary visas for travel
Complete expense reports and checking expenses before being sent for approval and maintaining the upkeep of the forecasted travel budgets
Customer Value Management Analysis and support. Follow up with Store Teams supporting Client Engagement Department and Retail leaders
Raise, track and manage all Purchase Orders and ensure purchase orders are goods receipted. Including new vendor set up if necessary
Organise events on the request of Management, including sending invitations, managing the administration of the event and managing venues
Produce and manage general correspondence to the Regional team and to both internal and external stakeholders
Provide liaison with IT department such as conference call set up, VC set up and room bookings as required
Open and distribute incoming mail and prepare post for despatch
Maintaining an updated contact list
Order stationery as and when required

207

Team Assistant Resume Examples & Samples

The Buy to Pay Global Ops Finance European Team is a component of the Global Ops Finance Europe organization. The Buy to Pay Global Ops Finance Europe team is in charge to provide accounts payable services to the legal entities (800+) operated by the GE affiliates across 31 countries in Europe in contact with the local/regional business controllership teams. Services are governed by the GE B2P Enterprise Standards and business specific policies and guidelines. Services scope include the full wing to wing process from invoice receiving until ensuring timely payment, issue resolutions supplier invoices and sub ledger reconciliation
Work closely with the executive assistant liaise with team leaders and senior management
Perform complex diary management - arranging internal and external meetings
Manage regular staff communications (meetings/calls) –weekly/monthly
Prepare PowerPoint presentations and reports
Update organizational charts
Conduct research for projects / reports / presentations / meetings / commercial activities
Other such duties as may be required from time to time to ensure the smooth running of the office of the Source to Pay teams
Proficiency in Office, especially Excel
Excellent organizational, interpersonal/communication and project management skills
Demonstrated ability to handle and prioritize multiple tasks
Demonstrated ability to work effectively in a demanding and fast developing environment
Demonstrated ability to accurately prepare materials and arrangements prior to agreed deadlines
Excellent language skills in Hungarian and in English (both oral and written)
Successful applicant will be legally eligible to enter into an employment relationship under the laws of Hungary

208

GMO Team Assistant Resume Examples & Samples

Be responsible for General Manager's daily schedule and book the hotel ,restaurant, flight ticket and do GEC
Receiving and forwarding GM's documents, letters, meeting request and making meeting munities and record
Preparing the internal and external official documents
To be a channel for internal communicate. Update the internal Communicate sheet
Manage the stationary and the office facilities, do the PR and PO process
Management of company shuttle bus --to make sure the management for shuttle bus more reasonable and do monthly expense claim for drivers and preparation for ETC, gasoline expense
Organizer activities, like outing and annual dinner, workshop and family day
Register documents with Mofcom related to Board changes or AoA or capital injection or board resolutions and update business license, tax registration certificate and so on; Contact with officer from AIC ,Lingang Government
Manage Company chop and Contract chop--according to management regulation and relating process

209

Team Assistant Resume Examples & Samples

Responsible for 3I management (including counting, data input, system maintenance etc.)
Responsible for spare parts management
Ensuring daily team business including coordination
Responsible for department employee (WC/BC)attendance record management(daily, monthly check and data statistics)
Meeting and travel: arrange meetings/appointments and travel schedules, apply for visas etc. including travel applications and expense claims/reimbursement
To prepare correspondence, presentation materials, department reports, all meeting minutes etc
To provide verbal and/or written translation
Preparation for new employees (IT, cards, admin, etc.)
Order process for team (IT, furniture)
Doing IPR/PR form for team requirement
Tasks arranged by department required

210

Country Management Team Assistant, Zurich Resume Examples & Samples

Diary management & meeting organization for two Managing Directors (MDs); additionally, coordination of Executive Committee & Steering Committee meetings, quarterly town halls and internal events & offsites
Handling a large volume of travel planning including airline reservations, hotel accommodations and car service arrangements etc. as needed for the MDs as well as other Country Management team members
Assisting with the coordination and preparation of senior management visits in close liaison with global offices
Providing ad-hoc administrative support to internal senior executive management visitors
General administrative duties, such as, meet & greet of visitors and clients, answering phones, assisting in the preparation of internal correspondence & presentations, coordinating conference rooms and catering arrangements, etc
Processing and tracking expense reports and reimbursements
Minimum of 3-5 years of administrative experience in roles that interfaced with external clients and senior management
Fluency in German and English a must; French is a plus
Commercial degree or secretarial school a must
Experience in the financial industry is a plus
Strong administration and organizational skills
Absolute discretion and appropriate handling of highly sensitive information essential
Experience and proficiency working with automated expense tracking, online travel etc

211

Team Assistant Resume Examples & Samples

Claims verification in accordance with Siemens policies (including but not limited to HR policy, signature guideline, compliance policies)
Administrative IT Support (e.g. coordination with IT for new staff set-up and staff separation)
Purchase Requisition for the team (e.g. project equipments or tools, car rental, name card, stationery, grocery etc.)
Corporate Mobile arrangements (i.e. coordination with SCM/SingTel for new application & re-contract)
To manage and assist in stock taking of company’s fixed assets (computer, monitor, mobile phone etc)
Arrange gifts & hospitality transactions (e.g. arrange flower wreath for bereavement and hamper for hospitalization: speedy recovery/new born etc.)
Assist in planning and running of company meetings & events (when necessary)
Nomination & delegation of signatories (change of cost center/out of office)
Support on staff’s travel arrangements (flights, visas, accommodations)
Support PM in the completion and processing of timesheets,
Other adhoc duties assigned by the Management

212

Multi Market Partnerships Team Assistant Resume Examples & Samples

Provides administrative and/or process support for contract administration, customer service, and order history
Generates contract confirmations, reports related to sales activities & revenue data, pool reports, unapproved credits, etc
Responds to client requests, e.g., spot times
Records and forwards checks, handles contracts for Account Executives, prepares presentations, types & proofreads correspondence, files and makes copies, relieves receptionist
Manages time; focuses on urgent and important tasks; avoids procrastination; follows up; shows strong attention to detail; meets deadlines
Adapts to shifts in priorities and urgencies

213

Team Assistant Resume Examples & Samples

A current staff member who holds a fixed-term, permanent or continuing appointment may apply for temporary positions no more than one level above his or her current grade. However, a current staff member who holds an appointment at the G-6 or G-7 level may also apply to temporary positions in the Professional category up to and including the P-3 level, subject to meeting all eligibility and other requirements for the position. A staff member holding a temporary appointment shall be regarded as an external candidate when applying for other positions, and may apply for other temporary positions at any level, subject to section 5.7 below and staff rule 4.16 (b) (ii). Therefore, a staff member holding a temporary appointment in the General Service or related categories may only apply to positions within those categories. For full information on eligibility requirements, please refer to section 5 of ST/AI/2010/4Rev.1 on Temporary Appointments. In its resolution 66/234, the General Assembly further “stressed that the Secretary-General should not recur to the practice of temporarily filling posts in the Professional and higher categories with General Service staff members who have not passed the General Service to Professional category examination other than on an exceptional basis, and requests the Secretary-General to ensure that temporary occupation of such posts by the General Service staff shall not exceed a period of one year, effective 1 January 2013…” Consequently, eligible candidates in the General Service or related categories for temporary job openings in the Professional category that have not passed the competitive examination may be selected only on an exceptional basis endorsed by the Office of Human Resources Management where no other suitable candidate could be identified
For information on special post allowance, please refer to ST/AI/1999/17. For more details on the administration of temporary appointments please refer to ST/AI/2010/4/Rev.1
The Staff Regulations, Staff Rules and administrative issuances governing staff appointments can be viewed at: http://www.un.org/hr_handbook/English
Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply
Staff members are not eligible to apply for the current temporary job opening if they are unable to serve the specified duration of temporary need before reaching the mandatory age of separation. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation

214

Team Assistant Resume Examples & Samples

Assist with preparation of Board and Board Committee meetings, including maintaining Board calendar, preparing Board packs, room booking, catering and VC/AV support, if required
Arranging Remuneration Committee Chairman and Company Secretary engagement meetings with shareholders and ad hoc meetings for NEDs on other Man business as required
PA support for the Chairman including organizing his external business, charitable and personal commitments
Arranging business trips including organizing tickets, accommodation, taxis, visas, meeting/itineraries and expenses for CEO, CFO & President
General administrative tasks including organizing approval and payment of invoices, sorting post, filing and dealing with telephone queries CEO, CFO & President

215

Team Assistant Resume Examples & Samples

Drafting routine correspondence and proofreading materials using proper grammar, punctuation, and style. Using word processing or desktop publishing skills to produce complex text, reports, figures, graphs, etc., according to standard Bank formats and distribution. Incorporating agreed comments into documents, making full use of shared drives and software capabilities
Making travel arrangements, including travel itineraries, hotel arrangements, ground transportation, visa arrangements, etc. Coordinating with travel agency and other regional offices to ensure that logistical arrangements for the trips are well planned and prepared. Maintaining and regularly distributing accurate schedules of staff travel and visiting missions
Understanding of IFC guidelines and procedures for project cycles; Ensuring effective filing of a variety of documents and correspondence, including primary project information, appropriate clearances, uploading and downloading documents in Idesk/ASOP etc
Assisting in planning and monitoring of project-related activities, i.e.: logistical arrangements for regular meetings and client visits, teleconferences and videoconferences, guest passes, etc.. Maintaining up-to-date travel, administrative and unit files. Coordinating schedules taking priorities into account, monitoring and communicating changes and other information to the appropriate staff, inside and outside the immediate work unit, including IFC stakeholders
Tracking assigned task/project steps/timetables, coordinating with relevant staff and providing assistance and/or information on project-related matters. Maintaining up-to-date work unit project and other files (both paper and electronic)
Participating in regular ACS staff meetings and sharing responsibility with other ACS team members to prepare agendas, chair meetings and share relevant information. Providing updates and follow up on any identified action items
Providing back-up support to other ACS peers in their absence or during periods of heavy workload
Maintains current distribution lists, phone/address lists of program contacts, and distributes documents for the team
Bachelor degree with at least 3 years work experience in relevant position such as secretary, administration assistance in multi-national or international organization preferred
Knowledge and understanding of IFC administrative/operational policies, procedures and processes
Ability to follow through on team priorities in the absence of the team leader and respond to requests for information
Sound organizational skills and ability to produce high-quality work within tight deadlines and under pressure
Committed team player with demonstrated inter-personal skills and ability to work in a multicultural environment
Ability to work effectively and collaboratively in a team-oriented environment and take direction from coordinating staff
Uses applications literate (e.g., LARS & iDesk/ASOP) to deliver and execute routine work. Ability to obtain information regarding institutional policies, procedures, and technology
Full proficiency in English, both written and spoken
Flexibility to work overtime during peak periods
Strong MS Office user, including MS Excel, MS Word, MS PowerPoint and Outlook

216

IT Team Assistant Resume Examples & Samples

Assist with requests for technical assistance in person, via phone, and electronically
Diagnose and resolve technical hardware and software issues
Provide on-site IT support with the setup and break down of equipment and supplies
Assist in creating,disabling and expiring user accounts
Track and route requests and document the resolutions
Identify and escalate situations requiring urgent attention
Flexibility to perform various tasks including labor, tech support, inventory sorting/counting, office tasks, etc
Ability to communicate well and train users on proper use of products
Stay current with system information, changes and updates
Assist in other administrative areas, as assigned by supervisor
Availability to work occasional overtime on weekends or evenings to complete time sensitive projects
Acquires knowledge for new technology and policy/procedure revisions

217

Team Assistant Resume Examples & Samples

Ability to use own initiative, prioritise and work to tight deadlines
Previous financial secretarial/administrative experience at a high level
Intermediate Microsoft Word, Excel, PowerPoint, Visio
Sound grammatical understanding and accurate spelling
Excellent telephone and interpersonal skills
Professional manner and ability to build rapport
Complete adherence to confidentiality at all times
Flexibility to take on a variety of tasks
Team commitment and collaboration
People skills (inc with all levels of IT team in UK and overseas, senior management and their PA's, regulators, professional advisers etc)
Previous knowledge and/or experience within the Investment Management or Financial Services Industry are helpful but not essential
Ability to participate in, and use initiative to propose and own personal actions from relevant professional and business meetings
Ability to prepare well-drafted first drafts of reports of various types and to compile and coordinate the information needed to do so

218

Team Assistant / Healthy Home Resume Examples & Samples

Maintains data entry of physician database
Mails and tracks physician orders to assure timely return
Maintains daily contact with physician offices by phone or in person to obtain signed orders within appropriate time frame
Develops the Plan of Care according to submitted information on admission, recertification and discharge

219

PA / Team Assistant Resume Examples & Samples

Diary management for Director and HoDs, including scheduling meetings both internal/external and booking of meetings rooms, refreshments, equipment etc
Arrange travel, accommodation and make restaurant reservations for the Director of IC and the Heads of Department
Manage and prioritise e-mail and correspondence and other documentation as required
Undertake all administrative activities as required - including typing, filing, telephone calls, producing minutes, purchase orders, prepare expenses, maintain contact lists and ordering stationery
To work collaboratively with other Personal Assistants across Sky and the Exec Team, and other parts of the business to contribute to the smooth running of the business
Processing HR and recruitment forms through the HR database
Ordering hardware, software, mobile phones and Blackberries on the IT Service Desk for the Directors and their teams
Meet and manage visitors to ensure best impression and positive image presented
Supporting event logistics and organisation for Internal Communication driven events such as the Leadership Group Meeting, Let’s Talk, canteen sessions, product launches, screenings (to include maintaining attendee lists, distribution lists, table plans, badges, equipment)
Managing the distribution of competition items to winners across Sky
Ad hoc and administrative duties for the Internal Communications Team as required
Keeping the team finance tracker up-to-date and distributing to Finance monthly
Managing the Internal Comms inbox, key distribution lists and other related Chatter groups
Supporting the today@sky team with scheduling and production of weekly Sky communications – for example Sky Insider email / Week at Sky
Supporting the delivery of campaigns
Helping to keep wider communications network together
Where appropriate, delivering internal communications activities and admin tasks
Excellent organisation and administrative skills, with the ability to introduce and manage procedures into a fast moving and evolving environment
Proactive and self-motivated approach coupled with an outgoing attitude
PA experience, preferably supporting multiple directors/heads of/VPs, within a large, blue chip organisation
Calm under pressure with the ability to build rapport quickly with Exec PAs / other stakeholders

220

Team Assistant Resume Examples & Samples

Support the Group Treasury team agenda’s via the co-ordination of information/data in support of all key treasury meetings and deliverables
Provide core support in the area of proactive diary management, meeting arrangements, expenses and travel itineraries to the Group Treasurer and 3 direct reports
Co-ordinate the administration of projects, such as bank reviews, development days and take a pro-active part when required especially with respect to team compliance and budget/purchase order management
Must have relevant academic background – A levels or equivalent experience
Significant experience in a Team Assistant or Administrative role at senior level, preferably within a fast moving commercial environment
Has regularly interfaced with overseas locations – can work with global complexity
Can manage multiple external relationships
IT skills – Microsoft packages (advanced), email software, creating spread sheets and database management in Excel and preparing creative PowerPoint presentations – must have an eye for detail. Comfortable using the intranet
Experience in preparing numerical analysis is helpful
Strong team player, proactively builds key customer relationships and looks to support others
Prioritises and looks proactively for solutions when there are changing and competing priorities
Strong communication skills and confidence – articulates view and challenges others appropriately on how things are done

221

Team Assistant Resume Examples & Samples

Maintaining office functionality: office equipments
Organizing events and meetings
Maintaining mailing lists, databases and documents
Information and documentation management and archiving
Maintenance of travel- and other office systems
Inbound and outbound mail
CEO and group travel arrangements
CEO personal assistant duties, working with highly sensitive information
Cannot imagine working without doing it themselves, organizing hands-on
Enjoys problem solving and figuring out smart ways to make (working) life easier
Is able to communicate fluently in Finnish and in English
Demonstrates a can-do attitude in face of challenges
Has good command of MS Office
Is able to work both independently as well as part of a team
Has previous experience in office assistant duties

222

Team Assistant Resume Examples & Samples

Minimum of 2-3 years’ experience in the finance industry, ideally in a similar role
Fluency (written and spoken) in German and English
Friendly and open personality with excellent interpersonal and communication skills
Outstanding organisational skills, high level of flexibility
Ability to work under pressure, meet tight deadlines and prioritise actions
Excellent MS office skills
Highly confidential, ethical and discrete
Self-directed with the ability to work independently

223

Team Assistant Resume Examples & Samples

Organising, co-ordinating and monitoring appointments, meetings, conference and video calls etc
Preparing templates and meeting documents, gathering and processing information independently
Receiving and sorting incoming international requests by phone, e-mail and post
Planning and organising travel, processing travel expenses
Processing ad-hoc queries and topics
Organising office stationery and supplies (including control and requests submission)
Prior experience as a Personal Assistant in an international environment
Prior experience within the Bank would be advantageous
Secretariat-degree or an equivalent, business education
Experience in processing correspondence
Good knowledge in Microsoft Word, Excel and PowerPoint
Independent, reliable, pragmatic and solution-oriented approach
Demonstrates a high degree of initiative
Excellent English and communication skills, both orally and in writing
Strong organisational skills, service oriented
Ability to work in an environment where tasks can change with short notice
Ability to work with absolute discretion and has the capability to deal with highly sensitive topics

224

Team Assistant Resume Examples & Samples

Graduate in Any Discipline with Minimum Relevant Experience of 3 Years
Demonstrated ability to multitask efficiently, Solve Problems, Manage Tight Deadlines and Handle Changing Priorities with minimal supervision in a dynamic and fast-paced environment
Ability to build and maintain professional relationships with employees at all levels, locations, and functions
Highly organized and attentive with good follow-up skills
Strong decision making skills and interpersonal skills. Excellent written and oral communication skills
Demonstrates integrity and ability to maintain confidentiality
Desire and ability to learn and build business knowledge

225

CVP & Team Assistant Resume Examples & Samples

Minimum of 3 years as Assistant experience (or similar) in a fast-pace, multinational environment
Fluent in English (written and spoken), any other language (especially German) is a plus
Proactive, focused, reliable, and highly service oriented
Confident to prioritise your work and keeping oversight while addressing various duties simultaneously
6 January 2017

226

Team Assistant Resume Examples & Samples

High school diploma with 2-3 years of experience, or equivalent combination of education and experience
Proficient English and Spanish skills (verbal and written)
Proficient computer skills: Lotus Notes, Microsoft Office (Excel, Word, Power point), Internet (use of searching engines), etc
Committed team player with demonstrated inter-personal skills and ability to work effectively in a multi-cultural environment
Ability to adapt to changing business needs
Good judgment in handling confidential and sensitive information

227

Team Assistant Resume Examples & Samples

Team assistant of BU S&C incl. support for management on local tasks, assistant support for two department heads
Travel management for all employees of both departments, organization of meetings, workshops, conference-calls
Onboarding of new employees with respect to telephone, PC, office
Administration of time-chart, vacation- and absent-files, time-writing on public funded projects office material, etc
Access control management for contractors for the departments
Stand-in for assistance within BU S&C, Hamburg

228

Team Assistant Resume Examples & Samples

You support the sales team with handling of external customer requests
You handle administrative work, such as travel arrangements or invoices
You organize and support the organization of internal events
You support the organization of external trade fairs
You successfully completed a vocational training
You have broad experience as team assistant or comparable administrative position
You are a good communicator and have a strong work ethic
A fluent command of German (spoken and written) completes your profile

229

Team Assistant Resume Examples & Samples

The Team Assistant will be responsible for supporting the project team in all the daily administrative tasks (e.g. scheduling activities; processing information; maintaining smooth office work; and insuring confidentiality)
Scheduling and maintaining complex calendar appointments, conference calls, meetings and travel itineraries and coordinating related arrangements
Responsible for travel arrangements, filing expense claims, documentation, procurement of office material (IT, stationary) and reporting (project list)
Furthermore planning and setting up external and internal events, internal jour fixes in cooperation with the respective lead are part of this team assistant job
Handling all kinds of secretarial and office work
Organization events and meetings
Drafting and preparing letters and presentations
Perform assigned word processing, timekeeping, records management, correspondence and assigned project related financial documents processing
Monitor, track and report project/work related tasks
Self-manage defined financial tasks
Receives guests and visitors and directs them to the person in charge; relationship-building
Support in all business duties
Receiving and distributing mail
Maintenance of office facilities/services

230

Team Assistant Resume Examples & Samples

Team support regarding assigned topic, gathering information and preparation of topics
Organization/coordination of meeting schedule for the whole team
Organization of meetings, events, workshops, preparation of necessary documents,
Correspondence, coordination, writing, mailing, distribution of entire correspondence in compliance with whole department
Administration, coordination and processing of assigned topics

231

Team Assistant Resume Examples & Samples

Organize and maintain office supplies/files
Schedule resources such as people, meetings, appointments, rooms and equipment
Answers telephone calls, writes emails and letters, takes messages, responds to quires and directs calls as appropriate
Prepares and composes complex memos, documents and other correspondence
Prepares presentations, reports, spreadsheets and other documents
Maintains databases
Supports Bid/tender process with filing, printing and other associated administration
Organizes, plans and books business trips including flight and hotel bookings
Handles expenses claims

232

Team Assistant Resume Examples & Samples

Attending to all staff related matter, including the following tasks
Coordinating time scheduling matters
Organizing travel matters
Keeping attendance and leave lists
Coordinating/documenting staff and training matters
Inducting new staff members
Handling and filing (departmental) correspondence (e-mails, memos, letters etc.)
Procuring, preparing and documenting relevant information (reporting)
Assists in preparing presentation documents/ material
Maintaining departmental databases
Organizing and coordinating meetings and other events
Office management: procuring/ coordinating office equipment (furniture, DP equipment, stationery etc.) incl. Accounting

233

Team Assistant Resume Examples & Samples

Secretarial support to the Head of Division and efficient administration of office matters
Handling of all secretarial and administrative day to day activities
Handling and drafting correspondence, business letters, confidential documents & contacts
Scheduling appointments, coordinating with various departments, arranging meeting with visitors and preparing & circulating minutes
Handling retention of documents, organizing filling system and managing scanned documents etc
Coordinating and organizing all travel arrangement for local and foreign guest like Passport Renewal, Visa Invitation Letters, visas (normal & on arrival), visa extension, domestic and international air ticket, transport, security, conference hall, dinner / lunch, etc
Follow-up with internal and external clients
Maintaining monthly time sheet for the salary and overtime of drivers/subcontractor staffs
Processing and following up traveling expense statements, entertainment bank vouchers & other reimbursement in accordance with prevailing Siemens guidelines

234

Junior Team Assistant Resume Examples & Samples

Support for the management and the team
Handling of purchases for stationary, office materials, drinks, snacks, other consumables
MoM for internal meetings
Handling of correspondence (internal and external)
Preparation of spreadsheets and graphs for presentations
Collect data and prepare draft for monthly reports
Personnel holiday management (keeping tracks of business/ private/ sickness holiday)
Organization and coordination of travel requirements for management and team, if necessary
Processing of expense claims (deconturi)
Organization and coordination of meetings
File management and archiving
Time management / Diary

235

Team Assistant Resume Examples & Samples

Education as Secretary/Assistant or equivalent combination of education and relevant work experience
A minimum of 5 years’ experience of working in a global / international environment
Fully proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)
Fluency in English and German - both written and spoken
Strong organizational, interpersonal and communication skills, team orientated philosophy
Strong problem solving skills, able to work effectively with minimal supervision
Proven experience to work in a multicultural, international environment
Ability to operate with self-initiative in ambiguous/dynamic situations
Ability to communicate effectively with a variety of groups such as senior management, peers, media and politicians
Experience adhering to strict confidentiality standards while displaying high levels of integrity and discretion
Ability to handle highly confidential information
Experience prioritizing in complex, fast-paced environment while maintaining commitments to deadlines
Able to deal with several topics simultaneously
Ability to build a strong internal network
Friendly and open minded even under time pressure

236

Team Assistant Resume Examples & Samples

Organizing and coordinating the employee culture initiatives
Day to day functioning/administrative work: Organize travel arrangements and processing/reconciling travel expenses schedule meetings and appointments, organize and maintain paper and electronic files, manage projects, conduct research, and provide information via the telephone, postal mail, and e-mail. Receive telephone calls and visitors to the office
Organization and Coordination: Coordinate and organize Town halls, Team Huddle, Drives, Competitions, Offsite, Operational meetings within the department Trigger Employee’s birthday & anniversary and any other Events. Administration & Accounting Negotiation with hotels to AMEX advantage
Graduate in Any Discipline, Preferably With an Experience of 2-3 Years
Ability to Coordinate and Function in a Team Environment Comprising Managers, Team Members and External Clients and Foster Good Working Relationships In and Across Groups
Good Interpersonal Skills to Communicate With Various Counterparts Based Locally As Well As In the Us and Other Countries
Must Be Able To Work Under Minimal Direction in Evaluating Needs and Requirements for Training
Experienced Decision Making Skills, Demonstrating Ability To Prioritize Tasks, Evaluate Problems, Etc
Good Communication Skills both Written and Oral A High Result Orientation and Personal Accountability

237

Team Assistant Resume Examples & Samples

Provide administrative support to departmental staff
Coordinate team schedules, meetings and travel arrangements
Plan, schedule, and manage leadership meetings
Work closely with Events Coordinator for off-site meetings
Assist in preparation of PowerPoint based presentation materials
Assist with E-expenses as instructed by ALT member
Act as department timekeeper/SPOE coordinator
Provide assistance with reporting, when necessary
Perform accounts payable entries in Work Reconciler, and JDE
Establish and maintain departmental filing system both electronic and hard copy
Organize and track project resources to maximize productivity
Analyse productivity problems and identify potential solutions; Anticipate problems or solve them as they arise
Manage time while juggling multiple projects associated with ongoing daily responsibilities
Streamline processes and systems to increase productivity and enhance operational performance
Create partnerships to get needed information and resources
Develop working knowledge of appropriate policies, practices, and procedures, and a general knowledge of work at BP
Research budget anomalies for team and work closely with Accenture to resolve issues
Manage departmental processes: CAPEX, Up Front Agreements, Accruals, and Purchase Orders
Work on ad hoc projects as assigned or needed
Maintain strict confidentiality in all matters
Must have 3 to 5 years of administrative experience
Experience in accounts payable, budgeting, accounting, and year end accruals
Must be proficient in the use of Microsoft Outlook, Word, PowerPoint and Excel
Experience with database management a plus
Must have strong organizational skills; flexible, able to manage multiple tasks and priorities
Must have strong verbal and written communication skills. Must be experienced working with confidential information and proven ability to act discretely

238

Team Assistant Resume Examples & Samples

General Secretarial and Administrative Duties
Calendars, phone calls (including calls from external clients) and emails management
Coordination and scheduling of local/ overseas/ regional meetings, VCs, conferences, appointments etc
Arrangement of travel plans and itineraries for all trips inside and outside Singapore, and management of visa-related matters
Management and handling of expense(s) reimbursement
Preparation of reports, presentations and other documents
Organization of meeting notes and follow-up items to be sent to meeting participants
Other general administrative duties e.g. co-ordinating courier arrangements etc
Event Management
Assisting in the coordination and implementation of sales and marketing related event pre, during and post events such as roadshows, conferences, seminars, workshops, trainings etc
Event management duties include
Management of logistics including visitor itineraries, agenda and meetings, venue bookings, travel arrangements etc
Preparation of premiums and materials (including printing, binding and packing of materials)
Management of food and beverage arrangements
Managing event mailbox for RSVPs
On-site management of events, etc
Sales Support Duties
Arranging sales event logistics including preparation, printing, and binding of materials for client meetings, branch visits etc
Maintenance of Client Contact Database (master excel file and in Salesforce)
Management of sales team’s generic mailbox for clients
Preparation of regular client reports
Preparation of monthly compliance reports
Dissemination of regular and adhoc commentaries including monthly factsheets, monthly fund commentaries, market commentaries etc
Assist in updating of sales materials including presentation decks, competitor materials, etc
Generate performance reports including Morningstar reports
Generate sales reports and being the Super User for EMIS
Preparation of other reports or management of special projects as assigned by sales head
Marketing Support Duties
Marketing/Sales expenses (promo) spreadsheet management
Factsheet(s) and Fidelity-branded merchandise end-to-end management
Campaign/communications reporting
Correspondence with vendors/hotels for Marketing deliverables and client events
Inputting and updating Marketing/Sales invoices received to accounting systems
Organization of correspondence to clients as needed (Meeting invites, for example)
Event management support (pre, during, and post)
Preparation of various internal Marketing activities and reports
Arranging meeting logistics and delivery of reports to internal and external parties
Pleasant and flexible, hardworking, organized, and committed to quality output
Attune to detail; highly-responsive to timely matters; professional; proactive
Administrative and basic project management experience
Working experience in Financial Services a plus
Ability to

239

Team Assistant Resume Examples & Samples

Graduate with 2 – 3 years of relevant experience
The successful candidate must have the ability to work well in a dynamic and fast-paced organization and manage multiple tasks and conflicting priorities
Thorough knowledge of American Express Company internal systems (e.g., Concur)
Excellent written and verbal communication skills, flexibility, ability to work effectively on a team, sometimes under pressure with accuracy, attention to detail and timely direct follow up
Requires a strong sense of integrity with the ability to handle sensitive issues and maintain confidentiality
Ability to proactively identify and resolve issues
Ability to communicate with all levels of management, associates and external business contacts
Strong computer skills required including experience with Microsoft Outlook, Microsoft Communicator, MS Office (Word, Excel, and PowerPoint)
Can-do / positive attitude

240

Team Assistant Resume Examples & Samples

Co-ordinating complex calendars and schedules to ensure effective time management and prioritisation of engagements where necessary
Facilitating the Director's travel plans with minimum disruption, including planning and booking detailed travel itineraries (flights, hotels, visas), organising travel meetings and the reimbursement of travel expenses
Handling expense / invoice processing in a timely manner
Working with other assistants where necessary to ensure support needs are covered in the event of short-term absence etc
Previous administration experience gained within an Investment Bank or Financial Services institution
Demonstrates a high level of attention to detail and an ability to work effectively in a demanding environment
Excellent oral and written communication skills, demonstrating a passion for quality
Proven ability to drive assignments autonomously and interact self-confidently with Management, demonstrating resilience
Excellent computer skills (Microsoft Office), email application and basic experience of working with databases

241

Team Assistant Resume Examples & Samples

Your responsibilities will include but are not limited to the following
Managing the state operational and administrative aspects of the St George NSW Outer Metro Region & ACT Retail Network
Coordination of meetings / conferences for the state
Booking rooms / venue
Preparing agendas and presentation material to support the Head of Outer Metro Region NSW & ACT
Proactively manage and prioritise diary / calendar
In partnership with Operations Manager, manage the production of Calendar Activity / Events (e.g. Performance & remuneration Review, Business Plan Setting, Business Strategy review)
Work closely with General Managers executive assistant
Monitor inbox to ensure urgent matters are flagged, emails with set deadlines prioritised, basic requests actioned (within authority level) and emails filed in a neat & orderly manner
Ensure activities are prioritised according to stakeholder demands/needs, business strategy/activity and deadlines
Coordination of all direct report 1:1’s, coaching sessions and performance reviews, ensuring templates are submitted on time
Be pro-active and use initiative with ability to question the ‘status quo’ in order to make improvements to systems and processes
Be resilient and strong team player
Strong communication, interpersonal and organisational skills with the ability to build relationships with internal customers and stakeholders
Previous Team Assistant / Coordinator experience is ideal with previous experience in the financial services industry desired
Administration systems knowledge
Skilled across Microsoft Office programs (Word, PowerPoint, Excel)
Sound analytical skills
Accounts management experience
Front line customer facing banking experience would be an advantage

242

Team Assistant Resume Examples & Samples

Some college or secretarial school required; degree preferred
At least 2 years administrative assistant experience in a corporate or professional environment
Proactiveness and attention to detail

243

Team Assistant Resume Examples & Samples

Diploma/undergraduate degree from a reputed institution, graduate degree is a plus
Administrative experience, preferably in a professional services company
Excellent proficiency and confidence with IT tools such as Lotus Notes, PowerPoint, Word, Excel and web based tools
Respects and maintains confidentiality

244

Team Assistant Resume Examples & Samples

Secondary education/college degree
2 years of professional experience in an administrative, corporate environment
Very good verbal and written language skills in English (C1 level)
Solid knowledge of Windows applications

245

Team Assistant Resume Examples & Samples

Preferably administrative or customer service experience
Fluent German and communicative English
Ability to manage various tasks against agreed timelines

246

Team Assistant Resume Examples & Samples

Diary management, co-ordinating arrangements for meetings and conferences including teleconferences and video conferences
Screen telephone calls, letters and emails. Meets and greets visitors
Co-ordinate and book travel arrangements and plan itineraries
Communicates instructions or requests to various individuals/departments and obtain information from other managers, as required
Respond to routine requests and correspondence, drafting correspondence for final approval or referring requests as appropriate
Organise and expedite flow of work, initiating follow up action where appropriate
Organise meeting room bookings
Raise purchase orders using the SAP system
Process stationery orders
Complete expense requests for the directors
Ensure all regular meetings are kept up to date with correct attendees
Print papers in advance of all meetings, where required
Ensure the Director has sufficient preparation time for upcoming important meetings
Keep activity calendar up to date
Arrange and attend team meetings
Operate information systems to the required standard to maintain accurate and secure record
Understand and adhere to the company and department standards, policies and procedures
Creation of presentation materials (MS PowerPoint)
Support the administration of the Procurement team site
Create and maintain the Procurement template library and data sources
Proactively search to improve the function

247

Team Assistant Resume Examples & Samples

Education / Degree
Secretarial diploma or relevant experience on the job
Knowledge / Skills
Fluent in Chinese and English. Additional German would be helpful
Premium brand experience preferred
Assistant experience to department head required
Minimum of 3 years at executive secretarial level in a corporate environment. Exposure to a Sales & Marketing environment would be beneficial
Friendly and welcoming personality. Strong communication and organizational skills. Attention to details

248

EA / Team Assistant Resume Examples & Samples

Coordinate all the team fun things like coordinating lunches, events and functions
Look after the diaries of the Executive Leadership team (ELT) members in which this role is supporting
Book travel arrangements as directed and when required
Be an active member of our national social team
Prepare team communications on behalf of the ELT members
Ad hoc projects when required

249

Team Assistant Resume Examples & Samples

Coordinating travel arrangements. Travel planning and booking done through AXIOM Calendar Management for senior level staff (SVP, EVP)
Preparing employee travel expenses accurately and timely
Opening mail, filtering, redirecting and prioritizing
Managing departmental or floor filing
Serving as the floor move coordinator and Office administration liaison
International Travelers Conference room scheduling
1-3 years of experience as an administrative assistant

250

Team Assistant Resume Examples & Samples

Assisting Germany consumer products team by creating research documents and undertaking competitor analysis
Excellent administration and organizational skills coupled with the ability to balance and prioritize work coming in across the team
Professional working proficiency of German and English

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