Team Assistant Job Description
Team assistant
provides word-processing, spreadsheet, and presentation software services including preparing correspondence from hand or type-written notes, editing and formatting documents.
Team Assistant Duties & Responsibilities
To write an effective team assistant job description, begin by listing detailed duties, responsibilities and expectations. We have included team assistant job description templates that you can modify and use.
Sample responsibilities for this position include:
Presentation materials - providing advanced level of word, excel and PowerPoint for presentations as required
Preparing documents and presentation materials in Word, Excel and PowerPoint
Producing and updating PowerPoint presentations and Excel spreadsheets
Assist in preparation of reports/documents including typing, preparing powerpoint presentations and researching background information
Creating Excel spreadsheets, documents, and presentations
Manage team holiday/absences spreadsheet
Use of PowerPoint to generate presentations to strict deadlines
Uses word processing or desktop publishing skills to produce complex text, reports, figures, graphs, , according to standard Bank formats and distribution
Take charge of general office administration including ordering of stationery and groceries, restocking printers Ensure that adequate reserve stock is ordered
Arrange catering for team events as requested
Team Assistant Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Team Assistant
List any licenses or certifications required by the position: AED, CPR, BLS, VAT, CNA, EHS
Education for Team Assistant
Typically a job would require a certain level of education.
Employers hiring for the team assistant job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and University Degree in Education, Management, Business, Human Services, Supervision, Technology, Business/Administration, Communication, English, Administration
Skills for Team Assistant
Desired skills for team assistant include:
Excel
Word
MS Office
Processes and procedures
Word processing
Database software
Medical terminology
Presentation
Spreadsheet
PowerPoint
Desired experience for team assistant includes:
Follow up with vendors for the delivery of items
On a monthly basis, request team members to submit supporting invoices for corporate credit card expenses
On a monthly basis request cost centre reports from Finance
To act as the main point of contact for VP and Directors
Assisting with the procurement of MacBooks, Thunderbolt screens and other test devices, maintain the assets log and be responsible for check-in and out of devices
Organize EDL team meetings at internal/external venues
Team Assistant Examples
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Team Assistant Job Description
Job Description Example
Our company is hiring for a team assistant. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for team assistant
- Copies, collates, and distributes materials
- Transfers information to and from forms and computer file
- Maintains files and documents
- Answers phones and provides information or refers callers to appropriate individual
- Maintains appropriate levels of office supplies and materials
- Schedules and coordinates logistics for requested meetings
- Manages calendar schedule(s) for manager and/or department
- Serves as reference for information on policies and procedures
- Maintains goody drawer awards and assists in team events
- Duties may also include execution of research and data analysis tasks in preparation of reports/recommendations
Qualifications for team assistant
- Preparing and taking notes for meetings
- Experience working within the Professional Services is beneficial
- Performs other duties as assigned or as responsibilities necessitates
- Assignments are typically a mixture of complex and routine tasks, diversified in nature
- Must be a team player and work cooperatively with other administrative staff to ensure overall objectives achieved
- Ensure diaries are managed efficiently & effectively, scheduling meetings (in Outlook) & liaising with other assistants and senior managers
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Team Assistant Job Description
Job Description Example
Our company is looking to fill the role of team assistant. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for team assistant
- Extensive travel arrangements for the team members as required
- Liaising with Senior Managers to ensure relevant documents/forms signed and authorised
- Co-coordinating smoothly with other team assistants
- Diary Management for Senior Team members as assigned
- Supporting the teams to prepare presentations for internal or external use
- Preparing personal expense claims for team members
- Processing invoices in a timely and accurate manner and resolving any queries with the Finance department and the relevant stakeholders
- Maintaining cost control schedules for Budget holders
- Monitoring /Completion of reports and other documents for HR payroll etc
- Ensuring Business Continuity plans are updated as appropriate
Qualifications for team assistant
- Good working knowledge of MS Office Outlook
- Act as first point of contact – host visitors, liaise with members of the Senior Management Team, etc
- Supporting Project leaders and providing admin support as necessary
- General office duties including stationery ordering, filing, photocopying, binding, scanning, archiving, courier, room bookings etc
- Experience of dealing with highly confidential information with tact and sensitivity
- Diary Management, setting up of meetings, room bookings, meeting preparation
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Team Assistant Job Description
Job Description Example
Our growing company is looking to fill the role of team assistant. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for team assistant
- Provides a high degree of administrative support to Head of RPM (including but not limited to calendar & document management, travel arrangements, expense claims)
- Plan and organize internal and external events, meetings, workshops
- Assist the Office Manager in H&S compliance
- Provide support to the Executive Director and Finance and Business Services Director in consultation with the Office Manager, including the arrangement of meetings and travel for duty trips
- Assist in organising Board meetings, committees and events
- Act as a first point of contact both in person, on the telephone and via the website and liaise with staff
- To carry out other tasks to assist the Office Manager in her/his role
- Managing communication with numerous internal and external contacts
- Coordinating a high volume of international and domestic travel to include hotels, taxis and visas
- Orchestrating meeting arrangements with colleagues and external parties including company visits, lunches, large events and conferences
Qualifications for team assistant
- Excellent secretarial and administrative skills base
- Confidence in dealing with senior management, officials and clients
- Logical thinker who demonstrates strong judgment, troubleshoots problems and identifies potential solutions
- High level of confidentiality with the ability to build and maintain successful relationships with individuals at all levels
- Excellent gatekeeper
- Knowledge of Concur preferable
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Team Assistant Job Description
Job Description Example
Our company is searching for experienced candidates for the position of team assistant. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for team assistant
- Coordinating expenses and invoices
- Handling daily mail and filing systems
- Preparing briefing notes and packs for company meetings
- Strong administrative support to the team
- Covering the other PA's workload in their absence
- Draft/prepare correspondence/emails
- Support the team with photocopying, scanning & printing requirements
- Diary management of team members
- Deal with internal and external telephone calls
- Filing for team members
Qualifications for team assistant
- Proven secretarial or combined secretarial / administrative experience, in an investment management company or other financial environment
- To provide support to the rest of the EMEA Operations teams, the Finance Director, EMEA
- Logical thinker who demonstrates excellent judgment, troubleshoots problems and identifies potential solutions
- High school diploma or equivalent and less than two years job-specific training
- Excellent organisational and administrative skills and ability to prioritise a conflicting workload efficiently, to maintain standards of accuracy and attention to detail when working to deadlines
- The ability to demonstrate initiative and work flexibly and independently, without close supervision, referring to managers where necessary
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Team Assistant Job Description
Job Description Example
Our growing company is hiring for a team assistant. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for team assistant
- Arranging for storage of original documentation and archiving
- Paying routine client bills & invoices
- Checking & annotating client bank statements, updating schedules of assets
- Drafting correspondence, forms and documents under supervision
- Producing packets and record request forms
- Preparing / arranging copies Taking responsibility for the day to day conduct of client files, under supervision
- Organising all travel arrangements for Team Heads and their teams (UK and overseas)
- Professional telephone service - answering, message-taking and forwarding
- Arranging internal/ external meetings and coordination of video / audio conferences
- Correspondence, faxing, photocopying, archiving and filing
Qualifications for team assistant
- Liaising with Investment Banking Team and International Offices
- Developing contacts with other departments such as IT, Facilities and Events
- May be required to work additional hours outside of normal office hours in order to ensure role responsibilities are met
- Excellent organisational skills with the ability to prioritise workload
- Ability to work under pressure and attention to detail is paramount
- Excellent telephone manner, polished presentation and highly professional manner