Senior Executive Assistant Resume Samples

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M Marks

Melody

Marks

1080 Jaylan Stravenue

Philadelphia

+1 (555) 964 4093

1080 Jaylan Stravenue

Philadelphia

Phone

p +1 (555) 964 4093

Experience Experience

Detroit, MI

Senior Executive Assistant

Detroit, MI

Lesch Inc

Detroit, MI

Senior Executive Assistant

Interacts and establishes networking relationships with outside customers/high-level executives/administrative assistants in a professional manner
Make recommendations to management for improvements to various projects, tasks and objectives
Manages a large inter-division project by assisting in the development and administration of the project plan
Work under limited supervision in a fast-paced environment, and perform multiple work assignments concurrently
Collaborate with another executive assistant to provide holistic coverage for the Strategy & Corporate Development team
Provides phone coverage and screens/triages calls and voice mail. Greets and assists planned guests and manages unannounced visitors
Handling periodic travel arrangements for manager, and for direct reports. Proactively manage itineraries/meeting planning based on guidelines from manager

present

Dallas, TX

Senior Executive Assistant

Dallas, TX

McLaughlin, Hagenes and Langworth

present

Dallas, TX

Senior Executive Assistant

present

Provide assistance relating to office operations and established policies and procedures
Create and maintain status tracking reports. May assist the manager in presenting project information
Creates and conducts surveys and provides organized reports to leaders (may provide recommendations for leader consideration when presenting survey results)
Manage conflicting scheduling and project priorities and provide visibility and advice on time management
The work performed by these employees is predominately administrative work that is largely tactical and strategic in nature
Coordinate, create, edit and assemble slides for presentations and provides assistance with collecting and effectively presenting executive-level information
Well managed and effective office operations, systems and procedures facilitates team work and the work of the office

Education Education

Bachelor’s Degree in Professionalism

Iowa State University

Bachelor’s Degree in Professionalism

Skills Skills

Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Leverage strong working knowledge of applicable firm and service line quality, risk, and confidentiality policies and guidelines and reinforce with others
Strong written and verbal communication skills, decision making ability and excellent attention to detail
Strong attention to detail and the ability to exercise good judgment
Strong written and verbal communication skills. Detail oriented with ability to work independently and prioritize workload
Strong attention to detail with a commitment to high quality work
Strong PC skills including proficient knowledge of MS Word, Excel, and PowerPoint
Use a strong working knowledge of relevant firm and service line quality, risk and confidentiality policies and guidelines. Reinforce the wider use of these
Strong attention to detail – delivers accurate and high quality work

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Senior Executive Assistant Resume Examples & Samples

Coach others, and plan and manage complex meeting and travel arrangements. This will involve gaining an in-depth knowledge of the firm's meeting, travel and expense policies and tools
Act as a knowledge resource in the use of Lotus Notes calendar management and Blackberry
Act as a knowledge resource for firmwide and service line processes and tools: e.g., Standard Tracking and Reporting System (STARS), Global Tool for Acceptance (GTAC), Global Accounting and Auditing Information Tool (GAAIT), Tax Practice Guidance and Tool (TPG&T), eDocs, and internal accounting tools
Strong attention to detail, with a commitment to high quality work

Senior Executive Assistant Resume Examples & Samples

Phone coverage and handling of enquiries
Preparation of written documents and presentations
International travel arrangements often with back to back trips across multiple time zones
Coordinating logistics for business trips andpreparing itineraries
Processing invoices through Oracle
Partner effectively with other Executive Team Assistants to provide coverage from time to time as and when appropriate
Take a proactive interest and become an integral part of the business, understanding group priorities
Providing general administrative support including but not limited tophotocopying, booking meeting rooms, stationery re-ordering, typing, filing, mail, etc
Strong proven experience as an Executive Assistant, preferably gained in the banking / financial industry essential
Experience of effectively arranging travel, production of accurate itineraries, able to navigate systems well and apply good judgment on how to optimize travelers time
Can follow up effectively without prompting and keep one step ahead of arrangements and requirements
Fluency in English is essential. Candidates with additional languages such as French or Spanish are particularly sought however, this is not a pre requisite
Strong communication style
Polished, professional approach, calm and composed manner
Strong PC skills (proficient knowledge of MS Word, Excel, and PowerPoint; knowledge of Outlook preferred)

Senior Executive Assistant Resume Examples & Samples

Documentation preparation, including presentation materials and policy and procedure documentation
Manage calendars; organize meeting set up/physical logistics, conference call arrangements, and occasional special event planning. Work effectively with other Department staff and meeting participants to efficiently and effectively schedule meetings. Be aware of conflicts and be adept at keeping manager aware of updates and working around conflicts in a proactive and skilled manner
Preparing presentation materials on Excel and PowerPoint for senior leaders of the entire firm
Handling periodic travel arrangements for manager, and for direct reports. Proactively manage itineraries/meeting planning based on guidelines from manager
Handling and organizing filing needs
Submitting expenses and processing invoices
Working with Department technical personnel to keep computer functions and applications such as Outlook, etc., printers and mobile communication devices operative
Ensuring a sufficient stock of office supplies is available and order more when necessary
Strong PC skills (fluent knowledge of MS Word, Excel, and PowerPoint)
Effective interpersonal skills, energetic
Ability to prioritize workload from multiple sources
Ability to master the firm's administrative procedures in order to handle administrative matters with minimal day-to-day supervision

Senior Executive Assistant Resume Examples & Samples

Facilitating swift set-up of client meetings, experienced in client handling
Shared phone coverage for a busy group, involving significant interaction with clients and senior members of the firm
Management of expense processing, reimbursement and account reconciliation process
Entering data into internal management information systems and responsible for accurate collation of information to senior management
Displays maturity in difficult and demanding situations, can remain calm and corporate under pressure
Tact and good judgement in confidential situations
Able to adapt style to different environments and personalities
Friendly positive demeanour and enthusiastic approach
Good use of initiative and excellent organisation skills, able to think ahead and have a plan B & C
Ability to adapt style to demanding situations and audiences

Senior Executive Assistant Resume Examples & Samples

Knowledge of general office procedures (i.e. filing, correspondence, scheduling, phones and taking messages)
Experience coordinating domestic and international travel arrangements (i.e. air, hotel accommodations and ground transportation) with travel agency; prepare detailed itineraries and assure accuracy and timely delivery of plans/tickets
Effective interpersonal skills
Superior verbal and written communication skills to prepare internal / external correspondence and presentations on behalf of others
Tact and good judgment in confidential situations and proven experienceinteracting with senior management

Senior Executive Assistant Resume Examples & Samples

Provides administrative support to a senior-level executive and small team
Coordinate frequent travel arrangements – both international and domestic
Organize and secure highly confidential company and employee information
Prior experience preferred (3-5 years)

Senior Executive Assistant Resume Examples & Samples

Ability and proficiency to work in Word, Excel and PowerPoint assisting with creation/modification of presentations, spreadsheets, and other various documents
Prior experience preferred
Ability to work 8:30am-5:30pmand be flexible for overtime as needed

Senior Executive Assistant Resume Examples & Samples

Excellent administrative, secretarial, planning and organisational skills with the ability to work under pressure and to tight deadlines
5 plus years supporting a senior executive
Microsoft Word, Excel, PowerPoint and Outlook
Impeccable knowledge of English usage and grammar, both written and spoken
Accuracy and high level of attention to detail in every aspect of work
Experience in Outlook calendar management
Written and spoken German is a plus, but not essential
Short-hand a plus
Positive attitude, strong work ethics and professionalism
Ability to adapt and change behavior or plans to better achieve the target
Hard working, able to prioritize and multitask, to efficiently and effectively manage workload, time and resources, to organize and set work priorities
Ability to take appropriate action and exercise good judgment in critical and high-pressure situations, to work under pressure, often to tight deadlines, without compromising the quality and standard of service delivery
Excellent interpersonal and communication skills, the ability to build strong relationships with both internal and external clients

Senior Executive Assistant Resume Examples & Samples

Provide support to the President, Searchlight Pictures
Manage and juggle heavy calendar scheduling including multiple meetings and changes, answer multiple phone lines
Experience scheduling complex travel arrangements including airfare, hotel, car arrangements, etc
Coordination of executive meetings and events
Complete and track expense reports
Compile comparative film data
Analyze and present industry trends and competitive performance analysis
Provide continuing research on competitive releases and specific distribution plans, particularly those other specialty distributors
Possess a working knowledge and interest in film
Expert level written and verbal communication skills, strong decision making ability and attention to detail
Advanced MS Excel and data analysis skills
Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook
Exceptional work ethic and trustworthy
Willingness to work overtime with short notice; ability to work flexible work hours
BA required and MBA strongly preferred

Senior Executive Assistant Resume Examples & Samples

Handle incoming communications, respond to inquiries
Ensure compliance with company policies and procedures
Maintain frequently changing calendars through Outlook for internal and external client meetings
Organize and secure company and employee information
Expedite space and equipment requests
Prepare ad hoc reports as requested
Prepare and distribute daily rate sheets
Coordinate events, meetings and conferences
Assist with creation/modification of presentations, spreadsheets, and other documents
Coordinate complex international & domestic travel arrangements along with Visa document processing
Internal Citi experience preferred
Professional level interaction with internal and external contacts
8:30AM-5:30PM daily work schedule and flexibility on overtime as needed

Senior Executive Assistant Resume Examples & Samples

Continuously improve processes & standards within the area of responsibility of the Chief HR Officer
Handles highest level of confidential tasks and projects, ensuring 100% accuracy in all aspects of work
Create and manage a variety of complex material, including correspondence, memos, reports, presentations and confidential material. Draft correspondence for Board Members’ approval
Receive and screen telephone calls and visitors, monitor mail entry and administer the department owned e-mail accounts
Create announcements and newsletters
Create presentations
Schedule internal and external appointments, meetings and conferences with high level of external visibility and importance
Coordinate and execute all travel arrangements for Chief HR Officer including flight and hotel booking visa securing, car reservations and airport pick-up arrangements and immediately providing solutions to problems requiring knowledge of department policies and procedures
Handle the department cost-center on a global level, including regular monitoring for budgets, approval of invoices to ensure correct accounting transactions
Proactively/ independently carry out special projects and organize workshops as requested on a global scale
Handle assigned operational tasks of respective department under supervision
Ensure constant availability of admin support across extended board members
Coordination and administration of investment requests and inventory numbers, checking invoices in collaboration with SSC
Investment application (e.g. IT and communication support when applying for a new laptop, mobile phone, or Blackberry) and invoice re-booking
Excellent command of German and English both written and spoken
Very good understanding of numbers
Excellent SAP knowledge
9 years of experience
Deep knowledge of own job area incl. theoretical and practical knowledge incl. company policies and practices
Broad knowledge in related areas

Senior Executive Assistant Resume Examples & Samples

Plan and manage complex meeting and travel arrangements. This will involve gaining an in-depth knowledge of the firm's meeting, travel and expense policies and tools
Skillfully use EY's standards, templates, branding and correspondence guidance to format and edit letters and other documents from draft to client-ready stage
Act as a knowledge champion and resource to others and to help reinforce EY’s record retention policies
Manage professionals’ continuing professional education credit submissions and annual reporting for compliance
Use a strong working knowledge of relevant firm and service line quality, risk and confidentiality policies and guidelines. Reinforce the wider use of these
Prioritize work by considering its importance, urgency and potential business, organizational or client implications
Be alert for any issues with quality, confidentiality or risk. Notify appropriate individuals when concerns arise
Develop advanced skills with internal knowledge tools, e.g., Community HomeSpace, People Share, Sharepoint Communities and Community Knowledge Repository websites
Act as a knowledge resource for firmwide and service line processes and tools
Strong attention to detail with a commitment to high quality work
Competent at understanding and navigating firm and service line structures, matrix relationships, key personnel, policies and procedures
Highly skilled at working with internal resources. Ability to collaborate on finance, scheduling or other operational support matters and related tools/reports
Competent at resolving complex problems with strong analytical skills and proficiency in research techniques

Senior Executive Assistant Resume Examples & Samples

Telephone coverage and administrative support primarily for the Head of Global Philanthropy, Head of Strategy for Corporate Responsibility and Executive Director, Global Philanthropy
Actively manage the calendar and work effectively with other administrative assistants to coordinate/plan meetings and conference calls, which may involve numerous time zones
Process T&E expenses and invoices (through Concur), calendar management, typing/formatting of documents, mail distribution, preparation of FedEx/DHL packages, faxing, answering phones, scanning and photocopying; uploading internal and external email distribution lists
Assist with event planning, invitation creation, RSVP management
Collect and enter payment details into CyberGrants for check processing; obtain and upload payment acknowledgment letters; coordinate delivery of checks to grantee partners
Responsible for gathering and compiling information for various weekly and monthly meetings
Assist with staff onboarding and off boarding, which includes requesting equipment setup and system access
Supporting additional members of the Corporate Responsibility team
Self-starter, ability to work in a fast-paced team environment with colleagues across the globe
Knowledge of the following systems: EURC, TEEMS, Concur, ePurchase, and Travel Express is a plus

Senior Executive Assistant Resume Examples & Samples

This position requires an individual with
Minimum of ten years proven and progressive administrative or secretarial experience or equivalent
Minimum of a bachelors degree in business, related field or equivalent experience
Excellent typing, customer service, problem-solving, and organizational skills
Ability to anticipate executive needs as well as operate independently and handle majority of responsibilities without consultation
Ability to deal with all levels of personnel in a courteous and efficient manner and exercise discretion on confidential matters
Extensive knowledge of Company policies and practices

Senior Executive Assistant Resume Examples & Samples

Prioritize highly complex calendar for the CEO, Citi Ventures and Chief Innovation Officer, Citigroup, Inc. This includes internal and external meetings with investment clients, strategic partners, monthly board meetings and potential startups
Effectively coordinate the day-to-day operations of a 20-person office with over 900 potential investments and commercialization clients each year
Coordinate international and domestic travel, which includes flights, hotels, cars, and travel visas
Field and coordinate speaking and panel requests for conferences, events and internal Citi all hands
Organize quarterly global meetings with top executives at Citi for innovation collaboration from the top down
Schedule interviews (all levels) and onboard all new hires; I-9's, online new hire form, office location, and onboarding
Process outside investment forms and confidential documentation between CEO and legal
Organize and facilitate Citi Venture events such as yearly team offsite, executive visits, women¡¦s International day and domain meeting workshops
Single point of contact for satellite office between corporate and property management office
Collaborate with other executive assistants to co-manage the office; this includes office supply ordering, catering, kitchen supply ordering, office equipment maintenance, IT, phone issues, as well as greeting visitors
Reconcile monthly credit card statement by processing expenses
Ability to gain a strong command of new systems (P2P, Citi Travel & Expense) and the ability to navigate through multi layers of systems
Sharp skills with Salesforce, Web conferencing services (ie: Blue Jeans, GoToMeeting, and WebEx), and experience on collaboration tools (ie: Jive)
Previous experience with Concur for travel and expenses is highly desirable
Prior experience as an Executive Assistant required (10+ years) and at least 15 years’ experience as a senior level assistant
Creative self-starter with exceptional prioritization, anticipatory, and organizational skills
Social media savvy with knowledge on current trends and insights in the tech and financial space
Resourceful team player flexible with change and able to pivot quickly
Strong problem solving with ability to get things done
Energetic, responsive team player with the interest to take initiative and work in a fast-paced environment; demonstrates a high level of integrity and professionalism
Professional presence and ability to engage with internal and external constituents
Flexibility with work schedule and ability to check blackberry and work inquiries outside of standard work hours
Proven ability to work well with others; must be a good team player and be able to deal with multifaceted people

Senior Executive Assistant Resume Examples & Samples

Maintain frequently changing calendars through Outlook and update contacts
Coordinate frequent and complex travel arrangements – both international and domestic
Prepare presentations for client meetings using Excel and PowerPoint
Arrange personal travel for senior managers and assist with other personal requests
Ability to gain a strong command of new systems (P2P, CTE, Concur)

Senior Executive Assistant Resume Examples & Samples

Performs complex clerical, administrative and general office duties of a responsible and confidential nature
Routes and answers issues and correspondence not requiring executive's attention
Makes contacts of a sensitive, complex confidential nature on behalf of the executive
Produces highly confidential operating and strategic plan documents and presentations for ADP or a business unit
Communicates new policies and procedures to the department and coordinates the gathering of information as directed, using significant independent judgment to achieve desired results
Creates formulas/formats of moderate complexity
Provide support to other members of the senior sales management team
Processes expense reports

Senior Executive Assistant Resume Examples & Samples

Coordinating international and domestic travel plans and itineraries
Preparing expense reimbursements/invoices for payment in an accurate and timely manner
Answering phone lines and attending to e-mails/mail correspondence & distribution
Maintaining calendar, scheduling appointments, and booking rooms
Typing memos/reports
Preparing PowerPoint presentations
3+ years of administrative experience in a large professional setting
Proficiency in Microsoft Office (Word, Excel, PowerPoint) applications with excellent typing skills
Exceptional communication skills, problem solving skills, and organizational and project management skills
Ability to exercise discretion and maintain confidentiality on all confidential matters $
Bilingual in English and Spanish
Previous Executive Assistant experience within the financial services industry

Senior Executive Assistant Resume Examples & Samples

Experience supporting high-level executives and management with a preference for previous financial services experience
Excellent communication skills and business etiquette
Bilingual - Spanish/English
Ability to work independently and perform administrative duties that may include handling confidential information, preparing responses and maintaining files for routine correspondence, preparation of reports and/or presentations as well as routing secretarial responsibilities

Senior Executive Assistant Resume Examples & Samples

At least 5 years experience, working for a high-level executive
Comprehensive knowledge of organization policies and practices
Ability to adapt to changes in goals, resources, priorities and work styles
Must have excellent problem solving skills and be able to work independently of direction
Strong organizational and computer skills in MS Office (Excel, Word, PowerPoint, Outlook)
Experience dealing with highly sensitive, highly confidential information of a business and personal nature
There may be a need to work some overtime as well as off-hours to meet deadlines; this overtime is not always anticipated, so flexibility is necessary

Senior Executive Assistant Resume Examples & Samples

Graduate/Under Graduate in any discipline
Minimum of 12 months experience in JPM Services
Excellent Spoken and Written capability in English language
Extremely detail oriented, precise, organized and able to work independently and manage / prioritize multiple projects simultaneously
Strong intellectual acumen and problem solving abilities
Skilled in MS office, especially MS PowerPoint and MS Excel with a strong orientation towards data analysis and management
The candidate must possess strong interpersonal skills. Should have the ability to build relationships easily across various levels within the organization
Maturity to deal with sensitive situations along with confidential information
Ability to deal with pressure situations with comfort
Ability to work with very stringent timelines and on multiple tasks at the same time

Senior Executive Assistant Resume Examples & Samples

Handle expense claims reimbursements and administration
Coordinate with business unit contacts to facilitate regular updates
Assist in the coordination of team events, conferences and meetings
Minimum 10 years experience as Executive Assistant supporting C level management executives within international financial institution. Must have one to one support and regional experience
Degree or Diploma qualification
Advanced knowledge of MS Office application (Word, Excel and PowerPoint) and Lotus notes
Strong organisation skills and detail oriented
Excellent communication skills including fluency in English
Self starter with strong team work mind set
Ability to work under pressure, prioritize and multitask to meet tight deadlines

Senior Executive Assistant Resume Examples & Samples

Daily interacts with C-level executives and their assistants
Manages a complex, changing calendar: schedules and prioritizes meetings, appointments, rooms, equipment, catering and other resources
Arranges travel (air, hotel, transportation) and coordinates agenda with others when required
Prepares presentations, and other documents using word processing, spreadsheet and presentation software packages
Ability to utilize online data sources
Compose and prepare confidential correspondence, records, reports, and other complex documents according to an established system
Takes and prepares notes of meetings, conferences, and similar proceedings; coordinate as needed with Events team
Sorts and distributes mail and packages to appropriate parties
Greets and assists visitors and arranges for escorts, as necessary
Prepares, checks and processes expense reports and invoices
Gathers and arranges materials and relevant information for assigned project or person
May prepare, organize and maintain documents and files of a complex or confidential nature

Senior Executive Assistant Resume Examples & Samples

Ability to identify critical items and prioritize accordingly
Assists with ad hoc reports, special projects, organizational charts, etc
Coordinates work involving confidential company and personnel related information including performance appraisals, travel and expenses, vacation schedules, etc
Has capability to work with Chief Auditor’s staff in other geographic locations and provide support as needed
Trains, coaches or guides other administrative support personnel as needed
Significant senior level PA experience

Senior Executive Assistant Resume Examples & Samples

High School diploma is required or equivalent
Associates Degree or Bachelors Degree is a plus
Must have a minimum of 5 to 7 years administrative support experience and a minimum 2 to 3 years executive-level administrative support
Must have ability to communicate in Japanese
Advanced PC skills to include: Microsoft Word, Access, Excel, Outlook and PowerPoint
The ideal candidate will be a results driven, team player with a positive attitude who is also an excellent communicator with the motivation necessary to meet customer needs
Excellent written and organizational skills, able to follow directions

Senior Executive Assistant Resume Examples & Samples

Organising, preparing and coordinating of various (high level) meetings, functions and committees (including business, operations and country committees) with important internal and external stakeholders
Arranging/booking of complex global travel – flights, hotels, cars etc. - in line with bank policy and guidelines
Lead in organising events – internal and external
Primary telephone and email coverage (screening calls/correspondence/emails, responding where appropriate)
Preparing documentation of varied nature for meetings and conference calls (including highly confidential ones for internal & external clients/meetings)
Handling outgoing mailings/mailshots to clients
Act as a central point of contact for other global and regional management offices
Assist visiting international executives with scheduling, administration and on-the-ground logistics
Regular interaction/liaison with Senior Management across Citi businesses and countries
Preparing and coordinating external board meetings
Completion of expense claims (incl. travel), and processing of invoices – in line with bank policy and guidelines
Monitor input, update, etc. of internal management and support systems
Support in Office Management tasks (phone messages, copying and general office administration including mail, team absence calendars, stationery ordering, etc.)
Taking minutes of meetings as and when required
Filing and general office administration as well as ad-hoc administrative requests
Proven track record and experience as Senior Executive Assistant within a large service oriented organization, supporting a high powered Executive with a busy travel schedule
Experience in working within a fast-paced, pressurized and very demanding environment as well as receiving work load and enquiries from multiple sources at short notice
Fluency in English, both written and spoken. German fluency an advantage
Forward looking and able to anticipate needs and requests
Energetic, with initiative and a can-do attitude
Positive thinking style and proactive
Able to exercise discretion and diplomacy when dealing with sensitive situations, confidential documents and information
Strong attention to detail – delivers accurate and high quality work
Able to build effective relationships across all levels and functional areas
Drive tasks to completion independently and resourcefully
Able to prioritize & multi-task, meet tight deadlines and schedules, and provide a fast and efficient turnaround of tasks
Able to work as part of a team and also with limited direction and supervision
Highly computer literate with strong user skills in Email, Power Point, Word and Excel

Senior Executive Assistant Resume Examples & Samples

Strong experience in travel management, planning and expense reporting
Strong collaborative and relationship management skills and ability to liaison with multiple business partners at various levels
Ability to work independently and anticipate the needs of the executive and business and turn them into actionable tasks

Senior Executive Assistant Resume Examples & Samples

The role operates under minimal supervision and the incumbent is expected to act autonomously to ensure appropriate support for the Executive. It is expected that the role holder will assist the executive by identifying issues, managing pending files, follow-up and other administrative duties of that nature
They must keep abreast of executive changes in the organization and ensure all documentation is up to date and complete
This role is responsible for 100% compliance with all regulatory and procedural requirements. This may include, but is not limited to requirements outlined for management of compliance and operational risk, information security, business continuity, records management and the components of Strong Enterprise Risk Management (SERM). This position may ensure that policies and procedures exist for compliance with all global and regional processes related to anti-bribery and corruption, sanctions and anti-money laundering
This role supports the department executive, takes instruction on actions to support compliance activities and provide internal and external customer service

Senior Executive Assistant Resume Examples & Samples

Providing administrative support for a senior leaders
Actively managing calendars and work effectively with other administrative assistants to coordinate/plan meetings and conference calls, which may involve multiple time zones
Booking international & domestic travel arrangements and organizing itineraries
Processing of T&E expenses, calendar management, typing/formatting of documents, mail distribution, faxing, answering phones, scanning and photocopying
Maintaining department equipment (fax machines, copiers, printers, etc.)
Managing the filing system and maintenance of important files
Assisting with staff onboarding and off boarding which includes requesting equipment setup and system access
Managing general office needs such as ordering supplies, mail distribution, meeting room management, and floor maintenance
Assisting with document/report/presentation preparation
Coordinating group coverage (i.e., vacations, training and temporary assistance)
Assisting peers with overflow and special projects
Minimum 5 years senior executive secretarial experience
Knowledge of the following systems: EURC, Concur, ePurchase, Travel Express, etc
Willing and able to learn the business; understanding how and why tasks satisfy business needs
Ability to work independently as well as part of the
Strong interpersonal, written, and oral communication skills, including ability to produce high quality emails and messages to individuals at all levels of the organization

Senior Executive Assistant Resume Examples & Samples

Facilitate coordination of senior executive meetings
Extensive use of Outlook to include inbox and calendar management, enabling the seamless coordination of internal/external meetings and travel
Finalize complex travel arrangements: coordination of flights, accommodations, ground transportation, conference logistics
Support/production of senior board level type presentations in PowerPoint and spreadsheets in Excel
Significant interaction with senior members of the firm across the globe
Multi-task effectively in a busy environment with competing demands
Minimum 5 years senior executive assistant experience
Ability to work under pressure in a fast-paced environment
Demonstrates tact and good judgment in confidential situations
Self-starter with ability to organize and manage own time
Keen team player/partnership ethic
Good judgment and excellent organizational skills
Willingness to work on broader initiatives to drive improvements

Senior Executive Assistant Resume Examples & Samples

Prior trading floor experience
Proficiency in Lotus Notes, Microsoft Excel, and Microsoft Word
Comfortable completing multiple tasks under tight deadlines

Senior Executive Assistant Resume Examples & Samples

Providing general administrative support to two Vice Presidents and their teams
Liaise with C-level executives and other vital contacts
Initiate purchase orders, reconcile invoices, track budgets, and complete/track expense reports
Positive and personable with strong interpersonal skills and an upbeat, “can do” attitude
Ability to manage multiple projects simultaneously with meticulous attention to detail
Must possess a high degree of integrity when dealing with confidential and sensitive information

Senior Executive Assistant Resume Examples & Samples

Previous administrative experience in financial services industry
Proficiency in Microsoft Excel, PowerPoint, Word
Proficient in Lotus Notes

Senior Executive Assistant Resume Examples & Samples

Plan and manage complex meeting and travel arrangements for multiple executives. This will involve gaining an in-depth knowledge of the firm's meeting, travel and expense policies and tools
Skillfully use EY's standards, templates, branding and correspondence guidance, to format and edit letters and other documents from draft to client-ready stage
Act as a knowledge champion, to help and reinforce EY's record retention policies

Senior Executive Assistant Resume Examples & Samples

Should be a Graduate (B.Sc., B.A., B.Com., etc.)
At least 8-10 years experience as an administrative assistant/executive assistant in a tier one organization
Should have excellent MS Office skills (Word, Excel, Power-Point)
Should be thorough on setting up meetings using MS Outlook Calendar

Senior Executive Assistant Resume Examples & Samples

Provide administrative support to senior HR professionals
Handling and management of confidential HR documents and sensitive personnel information
Responsible for the office administration of the HR function
Assist with the on boarding of new hires within the HR team
Scheduling appointments and management of calendars
Handle travel and lodging arrangements
Answer telephone calls and handle these in a professional manner
Telephone calls screening
Record accurately telephone messages
Supervision and training of other support staff
Preparation of presentation materials

Senior Executive Assistant Resume Examples & Samples

Proficient in Microsoft Word, Excel, and PowerPoint
Previous experience within financial services
Detail-oriented with great communication skills
Comfortable handling a high volume of responsibilities

Senior Executive Assistant Resume Examples & Samples

Organize and assist with scheduling of mid-year and year-end reviews for the franchise bankers
Assist with ad-hoc reports and special projects as needed – planning/organizing group events such as outings, holiday party, etc…
Arrange personal travel for senior manager
Ability to work 7:30/8:00 a.m.-5:30 p.m. and be flexible for overtime as needed

Senior Executive Assistant Resume Examples & Samples

Providing efficient, effective and complete support to one or more middle management positions
Coordinate internal and external meetings
Assist with travel bookings and expense records, calendar management
Managing internal and external mail for managers
Work in a fast paced environment
Minimum 10+ years' experience preferably supporting senior executives
Ability to multitask and take initiative
Professional and experienced

Senior Executive Assistant Resume Examples & Samples

Obtains, assembles and analyzes information and data from a wide variety of sources in order to prepare reports, formulate agendas and correspondence
Independently prepares presentations and formal business communications from rough drafts. Works with outside sources to prepare presentation materials as needed for executive meetings
Interfaces with various levels of management, customers, and other executive visitors. Redirects inquiries and problems to staff members for response and resolution as necessary. Reviews and answers mail and inquires on own initiative and determines if executive action is required
Communicates and follows up on necessary action items from Staff meetings and other meetings as needed
Orders and maintains inventory of departmental supplies. Coordinates necessary equipment or facilities repairs or changes
May assign routine word processing, report or presentation preparation or train other clerical/administrative staff
Manages the Corporate Vice President's calendar. Priorities appointments as necessary. Coordinates major offsite meetings and Corporate Vice President travel
Responsible for managing the calendar, prioritizing appointments and working directly with internal executives, customers, and other partners as necessary to define the schedule
Interfacing and coordinating activities with both global customers and global strategic partners
Support meeting preparation and follow up including allocating appropriate time slots, ensuring awareness/preparation, and following up on staff actions
Arrange domestic and international travel schedule, reservations and logistics that optimize executive’s time. Upon completion of travel, prepare expense reports and ensure submission in a timely fashion
Coordinates offsite meetings and logistics
Reviews and answers mail and other inquires and determines when executive action is required
Screens incoming calls, in a professional manner, optimizing the executive’s time
Interfaces with various levels of management, customers and other executive visitors. Directs inquiries and problems to staff members for response and resolution as necessary
Independently prepares presentations and formal business communications from rough drafts
Obtains, assembles and analyzes information and data from a wide variety of sources in order to prepare reports, agendas and correspondence. Ensures accuracy of outgoing material
Recognizes and effectively handles highly confidential, propriety information on a routine basis
Orders and maintains departmental supplies
Coordinates necessary equipment or facilities repairs or changes
Sorts and distributes mail, faxes, memos and routes documents
Willingness to work weekends and monitor emails in off-hours, as needed
High school graduate with college course work preferred
10+ years of directly related experience supporting senior level executives
Ability to use a variety of complex office automation tools and software including PowerPoint, Excel, etc
Ability to interface with various levels of management, customers, and employees to exchange information and take appropriate action
Excellent organizational and interpersonal skills as well as ability to work in a fast-paced dynamic environment
Demonstrated ability to stay on top of details

Senior Executive Assistant Resume Examples & Samples

Produce information; spreadsheets, reports and presentations for use in internal and external executive meetings
Provides historical reference by developing and utilizing filing and retrieval systems
Coordinates messages, appointments, and information to callers
Assist in the preparation and control of records, statistics, and reports regarding operations, personnel changes, H/C reports etc
Research and make travel plans for executives comprising of air travel, hotel accommodations, ground transportation, VISA applications, and other related services
Process expenses for Executive
Reviews expense reports, ensures guidelines are met
Administers programs, projects, and / or processes specific to Finance and Accounting
Serves as administrative liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, and operations
May assist in budget preparation and control activities
Manages CFO schedule; Schedule appointments and meetings based on business priorities
Monitors internal processes; implements procedural and policy changes to improve operational efficiency
Facilitate recruiting calls, organizes onboarding, orientation and training of new employees
Provides a wide variety of administrative and staff support services to Finance and Accounting Team
Confirm attendees and manage the agenda/logistics of all meetings. related to the Finance and Account team including setting up conference calls and web presentations
Arrange for meeting space, food, and beverages as required for department and group meetings
Ability to remain energetic and positive in a fast paced environment
Maintains a high level of confidentiality at all times

Senior Executive Assistant Resume Examples & Samples

Provides administrative support to a C-level executive
Prior experience in supporting C-level executives
Ability to work 8am-5pm and flexible for overtime as needed

Senior Executive Assistant Resume Examples & Samples

Demonstrating Strong EQ (Be Aware) – Having a keen sense of self awareness is the foundation of leadership at Adobe. Whether you’re an individual contributor or a people manager, you’re someone who’s empathetic and mindful of your impact on others
Selecting Talent (Be a Recruiter) – You’re a guardian and an ambassador for selecting talent at Adobe! You recommend and recruit only the best. You embrace diversity of ideas, experiences and working styles because you know that diverse teams drive better business results
Role Modeling Check-In (Be a Coach) – We don’t believe in annual reviews and rankings. That’s why, feedback flows constantly at Adobe. To succeed, you’ll meet frequently with your manager to receive ongoing feedback, set challenging performance expectations, and pursue continuous development opportunities
Leading change (Be an Agent of Change) – You readily adapt to business changes. Ambiguity or uncertainty never seems to stop you from working productively. You’re maniacally focused on execution and you’re always looking at new approaches to resolving issues
Scaling the Business (Be an Owner) – You approach your role as if you own the business. The buck stops with you. Your goal is to always deliver an exceptional customer experience by listening to feedback and continuously looking to improve efficiencies

Senior Executive Assistant Resume Examples & Samples

You must have at least 10 years experience as an Executive Assistant in a Financial Institution. In addition your experience must include at least 2 years supporting a high level Executive
You will have excellent communication skills with a strong ability to deal with senior management
Fluency in English is essential
A proactive individual, you must be able to deal with difficult situations and work to resolve issues to support your senior manager

Senior Executive Assistant Resume Examples & Samples

5+ years of experience in an administrative role at a global organization
Experience in planning global meetings and travel
Flexible and able to work in a fast-paced environment
Highest level of responsiveness, and follow-through with an ability to meet requests in a timely manner
Proactive, self-starter with an ability to maintain composure under pressure
Project management experience with an ability to prioritize and meet required deadlines
Demonstrated ability to multitask
C-suite experience

Senior Executive Assistant Resume Examples & Samples

2+ years of experience providing Administrative support to Executive-level
Previous experiences within the Banking / Financial Services industry
Working knowledge of Concur
Microsoft Office/Suite proficient (Word, Excel, Outlook, etc.)

Senior Executive Assistant Resume Examples & Samples

5+ years in a corporate/business role 6+ years administrative experience preferred
Microsoft Office including Outlook, Word, Excel, and most important PowerPoint Excellent writer and proofreader
Excellent judgment skills Interest and experience working in a corporate communications environment and marketing field
Able to operate under pressure and extreme multi-tasker
Willing to be on call at times and available when needed
Direct senior executives supported Some financial knowledge
Communication skills a plus
Departmental staff supported Interacts with & facilitates work for top-level executives
A professional demeanor at all times High school diploma or equivalent required
Communication, Decision Making, Organizational skills, Teamwork, Strategic Thinking, Leadership, Creativity, Client Service, Job Knowledge, Prioritization, Ability to multi-task, Judgment skills

Senior Executive Assistant Resume Examples & Samples

At least 10 years of working experience in global/ multinational firm(s) including at least 2 years of similar experience as the Executive Assistant
Fluent in English and Vietnamese
Integrity and confidentiality
Self motivated, proactive, detail oriented and well organized
Professional, highly responsible and good at time management
Proficient in using office computer (Word, Excel, PowerPoint and Access)
Able to handle high volume of work, to work under pressure & adapt to change

Senior Executive Assistant Resume Examples & Samples

Meticulous attention to the executive’s shifting priorities while they are in and out of office
Anticipating needs, responding promptly and accordingly
Managing extremely complex calendars across different teams and timezones
Planning complex meeting and travel arrangements & include detailed itineraries
Tracking executive’s business expenses; preparing expense reports
Assisting with event planning for company wide events
Handling special projects as needed
Handling sensitive & confidential information in an appropriate manner
Demonstrating a high level of organization that reflects ability to perform and prioritize multiple tasks seamlessly with impeccable attention to detail
Helping build a great team culture that is functions across our Under Armour Headquarters in Baltimore to the MyFitnessPal office in San Francisco, as well as the MapMyFitness office in Austin

Senior Executive Assistant Resume Examples & Samples

Work with internal and client senior leaders and their assistants to gather information, coordinate meetings, conduct internal and external communications, and complete tasks, any or all of which may have time sensitive deadlines
Work daily with the Executive Leader to manage his or her schedule effectively
Proactively look forward into the Executive Leaders schedule to anticipate issues and to take steps to address conflicts, redundancies, upcoming client and senior level meetings and deadlines
Stay up to date throughout the day on email and other correspondence received by the Executive Leader, prioritizing the correspondence, and keeping the Executive Leader apprised of important information included in the correspondence
Schedule meetings and calls while demonstrating an understanding of the priorities of the Executive Leader
Schedules travel for the Executive Leader, competently accommodating last minute trips and rescheduling
Process all travel expense related reconciliation and payments on behalf of the Executive Leader
Ability to complete work with little or no supervision
Ability to handle confidential information off all types with excellent judgment that comes from years of experience in doing this in prior roles
Outstanding interpersonal skills and the ability to work with other Executive Assistants and members of the Executive Leaders staff effectively
Ability to exercise his or her personal influence diplomatically to achieve desirable outcomes without damage to relationships
Outstanding computer proficiency with ability to learn new online tools/systems quickly
Experience with and confidence in Microsoft Word, Outlook, Excel, PowerPoint
10 years of experience in supporting senior level executives in an Executive Assistant capacity as described above
Comfortable supporting one senior level executive remotely
Quick leaner who can assimilate into a new environment quickly and become effective in executing their day to day responsibilities in a very short time

Senior Executive Assistant Resume Examples & Samples

Administration and organization
Project/Process Management
Cross-train peers where appropriate
Min 5 Years of work experience of which at least 3 years in a supervisory role
At least a year of experience working in a team environment handling virtual secretarial services is preferred

Senior Executive Assistant Resume Examples & Samples

Manage complex calendars, travel and meetings for leaders or engagement teams, using firm tools
Collaborate with internal/client resources and practice/engagement leaders, to achieve results and resolve issues
Develop an advanced understanding and application of EY's policies and procedures
Build a high level of knowledge of Q&RM policies including confidentiality (i.e., global accounting & acceptance tool (GAAIT), Tax practice guidance & tool (TPG&T))
Advanced interpersonal, presentation, diplomacy, and teaming skills, direct or virtual

Senior Executive Assistant Resume Examples & Samples

Efficient and savvy management of the senior executive's calendar. Plan, working effectively across multiple times zones
Perform general administrative duties including but not limited to answering multiple phone lines, scheduling and coordinating meetings and other tasks as assigned
Anticipate executive's needs and proactively convene the appropriate people and resources to support him
Provide materials for meetings and order food/beverages where applicable
Minimum of 3+ years supporting a C-level executive
Extensive experience and comfort working with high level executives
Financial services industry experience is a considered a plus

Senior Executive Assistant Resume Examples & Samples

Handles incoming calls, responds to inquiries, clarifies company policies and procedures
Coordinates all aspects of daily executive level appointments, meetings, receptions and conference calls
Coordinates highly complex domestic and international travel arrangements and prepares, reconciles, and tracks expense reports through Citi Travel &Expense (CTE) system
Prepares and reviews materials for manager’s use in team and supplier discussions and meetings
Assists in the preparation of power point presentations for stakeholders, townhalls, ad hoc conferences and senior executive meetings
Supports communication activities for the Global Sourcing location including managing logistics for townhalls, InfoShares, Weekly Team Meetings and location-wide or team events
Prepares internal/external correspondence in addition to maintaining, answering and routing inquiries not requiring the manager’s attention
Acts as central office manager and coordinates office space plan and onboarding/offboarding activity in relation to full time and temporary staff and contractors
Administers filing systems and physical records management
Maintains necessary kitchen, office supply, telephony, technology and canteen inventories, making requests through Marketplace/P2P
Assists in the handling of corporate credit cards
Prepares various contract reports and packages for review, approval and signature
Assists in the administration and execution of various contractual documents related to Citi Mergers, Acquisitions and Divestitures
Assists in the distribution, collection and reconcilement of Citi Supplier Diversity data
Maintains departmental CoB plan and records and updates department contact and distribution lists
Minimum of 5+ years as an Administrative Assistant, Personal Assistant or Analyst with demonstrated increasing responsibilities and experience in a global or multi-national organization, ideally in financial services
Knowledge of the procurement and sourcing fields a strong plus
Ability to develop strong relationships, negotiate areas of difference and build consensus across a global organization as well as with external suppliers, as appropriate
Extensive calendar management and travel arranging experience
Excellent follow-up skills and attention to detail
Fluent English, excellent written and oral communication skills
Strong analytical skills with the ability to break complex subjects and tasks into manageable pieces, analyze business requirements, and target a course of action
Direct knowledge/expertise or ability to gain a strong command of new systems (P2P, CTE, Concur)
Strong consulting skills to include relationship management, customer satisfaction, understanding customer needs, and facilitation
Advanced communication/presentation skills as well as the ability to collect and share constructive feedback
Must have advanced cross-cultural and cross-functional collaboration skills
Comfort with C-Level interactions and expert capability for managing up and across the organization
Business Administration degree or similar professional experience

Senior Executive Assistant Resume Examples & Samples

Proven problem solver with experience leveraging partnerships to find solutions
Ability to prioritize and complete high volumes of tasks, varying projects, and carry out event planning quickly and with little to no guidance
Planning and executing internal events (large scale) and offsite meetings
Supporting a global organization
Managing executive calendars both short term and long term
Managing expenses and approvals for the organization
Supporting critical meetings
Managing/drafting cadence of org-wide communications, all-hands, etc
Ability to solve difficult or complex problems that affect people within the department or other related groups
Ability to meet tight deadlines and can switch gears at a moment's notice
Provides high-level administrative support by conducting research, preparing statistical reports, handling information requests, collects and prepares information for use in discussions/meetings of executive staff and outside individuals, and prepares presentation materials for board of director meetings
Develops and maintain complex spreadsheets
Maintains data sources for departmental records and management information reporting
Creates, develops and modify presentations independently
Collects data and generates management information reports and graphics
Works under minimal supervision
Provides primary administrative support to a member of the SLT
May supervise the work of other Administrative or Executive Assistant
Simplifier
Relationship builder
Positive
Learner
Nurturer
Typically requires 4-6 years’ experience

Senior Executive Assistant Resume Examples & Samples

Ability to handle multiple tasks
Excellent IT skills (MS Office products, including Outlook)
Good standard of Education
Adaptability
Risk awareness
Self confidence
Ability to network

Senior Executive Assistant Resume Examples & Samples

Impeccable management of dynamic, busy calendar and email through Outlook
Minimum 10 years administrative experience
Must be able to meet tight timelines and the need for exacting quality
Must be able to handle confidential information with discretion
Extremely detail oriented, with strong follow up
Ability to prioritize and manage multiple high-volume, high-priority and fast-paced deliverables
Demonstrate a high level of integrity and professionalism
Ability to work 8:30am-5:30pm and be flexible for frequent overtime

Senior Executive Assistant Resume Examples & Samples

10+ years of experience supporting a senior-level person
Experience managing calendars and schedules
Fluency in Spanish

Senior Executive Assistant Resume Examples & Samples

5+ years of administrative experience in a large professional setting
Prior experience within Financial Services
Proficiency in Microsoft Office (Word, Excel, PowerPoint) applications
Exceptional typing skills
Demonstrates discretion
Fluent in Spanish or Portuguese
Knowledge of Lotus Notes

Senior Executive Assistant Resume Examples & Samples

2+ years of administrative experience in a large professional setting
Solid problem solving and project management skills
Exceptional communication skills (written and verbal)

Senior Executive Assistant Resume Examples & Samples

Maintain several frequently changing calendars through Outlook
Coordinate extensive and frequent travel arrangements – both international and domestic and create detailed itineraries
Develop and maintain relationships with clients and their assistants
Expert in multi-tasking, organizing, and prioritizing
Available to work 8:30am-5:00 pm and flexible for overtime as needed

Senior Executive Assistant Resume Examples & Samples

Skillfully use EY standards, templates, firm branding and correspondence guidance to format and edit letters and other documents from draft to client-ready stage
Manage or coordinate small projects providing cost-effective solutions
Leverage strong working knowledge of applicable firm and service line quality, risk, and confidentiality policies and guidelines and reinforce with others
Excellent use of grammar and punctuation
Demonstrate advanced skills with internal knowledge tools, e.g., CHSs, COIs, Lync, SharePoint, websites
Skilled user and knowledge resource for use of firm wide and service-line processes and tools: e.g., CRM/InterAction, Global Tool for Acceptance and Continuation (GTAC), Global Accounting and Auditing Information Tool (GAAIT), Tax Practice Guidance & Tools (TPG&T), eDocs, Business Relationships Evaluation and Tracking (BRET), Meeting & Event Services and internal accounting tools, e.g., iClick, Global Financial Information System (GFIS), Global Time & Expense (gT&E), AP Request
Flexible to work overtime as required

Senior Executive Assistant Resume Examples & Samples

Manage and maintain executives’ calendars: accept or decline meeting requests, appropriately
Schedule meetings
Answer the executives’ incoming calls when they are not available and act as gatekeeper
When executives are traveling, prioritize their voice mail and email messages and assist them in responding in a timely manner
Assist with travel arrangements (domestic and international) through internet based travel system
Assist with expense report preparation in PeopleSoft
Submit and track status of expense reports
Reconcile corporate charge card statements
Respond to any audit inquiries
Perform general administrative duties such as answering phones, filing, faxing, copying, processing mail and scheduling meetings
Update contacts in client relationship management tool
Run reports
Assist with large data entry projects
Create, update and close transactions in proprietary database according to established standards
Assist as requested, in the preparation of business development presentations and responses to Request for Proposals submitted by client prospects
Assist in the coordination of client and internal meetings and special events
Proactively anticipate upcoming projects and needs of supported manager(s) by prioritizing, communicating and balancing the workflow; Show initiative in taking ownership of all projects through completion
Maintain a professional work environment at all times and comply with the company’s dress code policy
Demonstrate prompt and consistent attendance
Participate in and support firm-wide initiatives
Use good business judgment when responding to the needs of clients, both internally and externally
Primary duties will be business related but some personal tasks will be included (80/20)

Senior Executive Assistant Resume Examples & Samples

Minimum 5 years of experience supporting senior leaders in a large corporate environment
Excellent planning, scheduling and problem solving skills
Excellent organizational, communication and grammatical skills with a strong attention to detail required
Strong PC skills and knowledge of MS Word, Excel and PowerPoint are required. Experience with Microsoft Sharepoint preferred
Must be able to work professionally with flexibility in handling multiple priorities in a fast paced environment
Advanced typing and computer skills are required including a solid knowledge of word processing, spreadsheet, presentation, and desktop publishing

Senior Executive Assistant Resume Examples & Samples

10+ years of high level administrative experience supporting a senior executive
Minimum of 5 years of experience with Outlook, Word, Excel and PowerPoint
Proficiency in Visio and SharePoint strongly preferred
Ability to consistently and reliably be in the office during core business hours
Solid project-management and problem-solving skills
Able to work successfully in a team environment, build effective working relationships inside and outside group, and accommodate working styles and perspectives of diverse individuals and groups

Senior Executive Assistant Resume Examples & Samples

Executive Support activities
Primarily responsible for supporting administrative activities for Head - ITRSM
Maintain calendar, setting up meetings and ensuring coordination of all engagements for the day ; answer telephones, give information to callers and take messages
Arrange conferences, meetings, book meeting rooms & telepresence as required
Raise access requests through various request based tools
Departmental mail group maintenance
Participate in various departmental meetings, take notes, and create minutes and follow-up on next steps / actions required
Support business management/PMO type activities
Assist in collation of presentations for business reviews
General Administration and Travel Management
Inventory management for the department - order, track & issue stationery supplies, etc
Track and maintain employee desk related information; assist/coordinate in restacking initiatives across the department
Taking care of logistics pertaining to staff on boarding & off boarding
Track & follow-up on mandatory training completion across the department
Transport roster and meal co-ordination for the department
Provide support for visiting executives / senior managers
Co-ordinate domestic and international travel of departmental associates
Coordinate travel plans ahead of time with travel desk to get better flight fares
T&E settlement of senior managers in the department & following up & closing open T&E items across the department
Co-ordinate travel arrangements for senior leads and business partners including Visa related items
Reserve hotel, cab, conference rooms and make food arrangements as & when required
Support departmental events
Committed in approach, flexible attitude towards working hours
MS Office (Word, PowerPoint, Excel , Outlook) - Advanced

Senior Executive Assistant Resume Examples & Samples

May coordinate and attend meetings, prepares materials and takes meeting minutes
Communicates and/or coordinates Executive's instructions to others
Familiar with the business' strategy, processes and procedures
Provides project coordination on leadership level projects and activities
Performs secretarial, administrative and general office work, including preparing correspondence, reports, presentations and other documents
Schedules appointments, coordinates meetings and events, and makes travel arrangements
Obtains, oversees, monitors and reports on Special Security Agreement (SSA) requirements
Manages to and ensures compliance with the government and company security policies, procedures and directives, to include HDS Special Security
Manages the reception area with excellent customer service skills in interactions with employees and the public
Will be expected to be knowledgeable of department specific activities and to provide operational support
Bachelor's degree (Marketing, HR, Management, Finance, Business)
Three to Five years experience in executive or administrative secretarial roles
Requires exceptional organizational and people skills
Ability to deal with all levels of staff and management within the organization, as well as the public, under highly stressful conditions
Must be able to deal with multiple priorities and track a high level of detail in a fast-paced environment

Senior Executive Assistant Resume Examples & Samples

Excellent organization and project management skills with keen attention to detail
Superior oral/written communication skills; operating in a collaborative and team environment
Uses sound judgment in prioritizing work of self and executive
Operates independently to complete high quality work to meet established goals
Comfortable working with financial information
Ability to set and maintain highly effective routine for Chief Executive level leader and team
Naturally inquisitive and highly proficient with technology. Willingness to drive the use of technology to maximize our global connectivity
Leadership competencies needed to create a highly effective team of Executive Assistants, to deliver a step change improvement in the effectiveness of the Executive Leadership team
Performs routine and complex administrative work
Screens incoming calls professionally, takes messages and routes calls to appropriate individuals as necessary, provides appropriate level of information and assistance
Manages executives cost center budgets, handles processing of invoices and expense reports
Prepares and/or compiles reports, using spreadsheets and PDF
Assists with developing and proofreading presentations, reports, letters, etc. for accuracy, format, correct form and content; some of which are distributed to the Board of Directors and Sr. Executives
Develops and maintains organized filing system so that executive and assistant have information readily available as necessary
Coordinates catering and facilities set up for meetings
High school degree required plus additional broad specialized training equivalent to 2 years of college
5-7 years of experience as a Senior Executive Assistant reporting to an executive level manager
General office management experience, strong computer skills, highly organized; efficient time management skills

Senior Executive Assistant Resume Examples & Samples

Experience supporting senior leadership within a public owned company
Experience in an administrative assistant role within a financial organization
Experience coordinating complex multi-stop, multi-country travel arrangements and preparing expense reports with foreign exchange transactions
PC proficient (Microsoft Office - intermediate level Excel)

Senior Executive Assistant Resume Examples & Samples

High School diploma or GED equivalent and 10 years of relevant experience
Excellent oral and written communication skills sufficient to compose and deliver clear and concise responses
Knowledge of proper English usage, spelling, grammar, punctuation and sentence structure to ensure that written materials prepared and reviewed are complete, succinct, and formatted correctly
Skill to adapt to a rapidly changing work environment while maintaining flexibility and versatility
Comprehensive knowledge of organization’s policies, procedures, regulations, goals, vision, organizational structure, culture, philosophy, operating principles and values

Senior Executive Assistant Resume Examples & Samples

Coordinates meetings and conferences, including logistics, preparation and distribution of materials
Organizes travel logistics for VP and direct reports
Maintains VP calendar, contacts and reconciliation of VP’s travel expenses
Provides phone coverage for VP, and staff when necessary
Works with team on functional projects, events and special reports
Manages vendor invoices and supports annual budget process
Maintains functional intranet site and regularly updates
Learns executive’s primary business objectives and anticipates support needs
Operates with a high level of discretion given the sensitive or confidential nature of information
Represents the “brand” of the company by developing positive relationships with all levels of employees and by partnering with and backing-up colleagues
Regular coordination with the office of the CEO, to whom the VP of Communications reports
Bachelor’s degree preferable; experience in corporate communications or marketing function is a plus
Minimum 3-5 years of experience in a corporate or agency environment
Proficiency with Microsoft Office products and other software
High degree of professionalism in both written and verbal communication, as this role is an extension of the executive and the function
Exceptional organization, multi-tasking and time-management skills
Demonstrated project management abilities along with a proactive work style and ability to anticipate and “see around corners”
Ability to work independently and develop own processes
Flexible and adaptable, with the ability to respond to last-minute changes while maintaining poise and a positive “can do” attitude

Senior Executive Assistant Resume Examples & Samples

8+ years of executive assistant experience in a professional office environment, large organization preferred, with 4+ years providing direct c-level support
Solid experience to independently identify, analyze, and solve problems with creative and successful solutions
Skilled and experienced in the art of organization and time management
Demonstrated success being keenly tuned in to customers, managers, peers, and others for strong teamwork and relationships
Experienced independently juggling multiple concurrent tasks and meeting deadlines
Confirmed intermediary or beyond analytical and problem solving talents
Easily and professionally interacts with varying levels in and outside the organization, as a positive representative of the leadership office
Powerful talent with Microsoft Office products, including Word, Excel, PowerPoint, Outlook, and Visio, with willingness and ability to learn company-specific software tools
Being accurate, detailed, and organized are a way of life
Solid judgment, tact, and diplomacy skills in dealing with internal and external customers as well the ability to handle highly confidential and proprietary information
Self-motivated, takes initiative and pride in running a smooth office operation
LI-KP1

Senior Executive Assistant Resume Examples & Samples

Minimum High School diploma required, Bachelor’s Degree Preferred
A minimum of 6 years of advanced administrative and/or related experience is required
Large Meeting and Event Management Experience Preferred
Strong computer skills with Microsoft Outlook (Heavy calendaring), Word, Excel and PowerPoint Required
Strong computer skills and experience in productivity and portal technology systems to effectively handle Ariba, Sharepoint, Workday, OurSource, Concur and Gxrs expense reporting processes preferred
Experience making international and domestic travel arrangements, and coordinating on/offsite meetings are required
This position will be based in Los Angeles, CAAdministration

Senior Executive Assistant Resume Examples & Samples

Proactively managing and prioritizing incoming and outgoing communications, including internal / external mail, telephone calls, reports, etc
Filing and organizing communications to ensure smooth and timely flow of information in and out of the office
Creating, formatting and editing correspondence and presentations with minimal direction
Maintaining contacts, and calendar, including heavy meeting and appointment scheduling, departmental meetings, and conference arrangements
Handling logistics associated with meetings, appointments and conferences
Making travel arrangements and completing detailed expense reports
Following up on various activities to ensure closure, completion and deadlines are met. May include weekly reports, status updates, meeting follow-up, requests for information, projects, programs, events, etc
Other specific projects as assigned
Bachelors degree (or equivalent) is preferred
5 + years assisting a Senior Executive, preferably within our industry
Detail oriented and highly organized with desire to maintain schedule, filing systems, calendar and scheduling
Excellent computer skills: Microsoft Office, excel and power point required
Must be a master at multi tasking and handling changing priorities
Must have experience interacting with Senior Executives in a corporate environment and employees at all levels
Must be poised and able to manage under stress with minimal supervision
Requires the utmost level of integrity and ability to handle confidential information
Most possess exceptional interpersonal skills
Must be proactive and resourceful in performing all tasks

Senior Executive Assistant Resume Examples & Samples

Minimum 5 years supporting a senior executive or comparable professional experience
Higher education preferred but not required
Advanced proficiency in MS Office suite and an ability and willingness to work with and learn new technologies
Equinix is growing very rapidly and the desire and ability to function in a very dynamic and fast-paced environment is critical to success
Proven ability to build and maintain positive and effective client relationships

Senior Executive Assistant Resume Examples & Samples

Heavy calendar management: set appointments, prioritize & juggle appointments in the moment. Must be able to independently identify and resolve issues with calendar and schedule. Able to proactively anticipate sequencing of meetings
Meeting/event preparation, set-up and follow-up, including presentation proofing and edits
Attend meetings as required, take minutes, and ensure action item follow-up
Email management: read, prioritize, and draft emails on behalf of the CHRO
Prepare expense reports, and approve direct reports expenses
Organize complex domestic and international travel
Coordinate, prepare for and support meetings, both telephone and in-person
Special projects as requested (adhoc tasks)
Coordination and research for CHRO sponsored events, such as global HR summits
Assist in managing customer and employee relationships
Must have a minimum of 10 years executive assistant experience
Previous work experience at a global company preferred
Excellent technical skills with a flair for using latest technology, web and a passion to learn new efficient ways of getting things done
Exceptional organizational and multi-tasking skills
Ability to write clearly and succinctly, and is a competent proof–reader
Knowledge of international travel booking protocols
May be required to travel domestically and internationally
Must possess a sense of humor
Maturity, solid judgment and the ability to interact with confidence with executive management
Excellent working knowledge of Microsoft Office suite
Office or facilities management experience preferred
Work in alignment with the Equinix Values of Keep Growing, Speak Up, Step Up… etc

Senior Executive Assistant Resume Examples & Samples

Manage communications with senior global executives by understanding the goals, needs and priorities of the executives and the business, to move initiatives forward and make sound decisions about priorities of requests
Adeptly compose written correspondence; proof, format and edit documents of varying complexity with minimal direction
Maintain calendars, including work planning and logistics with meetings, events and travel
Proactively engage and support projects/initiatives by preparing and enhancing presentations in accordance with our corporate framework to meet critical deadlines
Quickly comprehend the organizational structure as it relates to appropriate administrative delivery and create and maintain organizational charts
Administer financial matters including expenses, invoices and quotes/estimates. This may also include managing budgets and completing data analysis
Serve as a role model for administrative staff by representing the GM office in a polished and transparent manner while maintaining the highest level of confidentiality
Advanced level of computer skills, Outlook and MS Office Suite
Previous experience supporting multiple senior level leaders
Knowledge of standard administrative practices and procedures
4-5 years
Advanced expertise with MS Office Suite
Powerpoint: Preparing, modifying and enhancing presentations
MS Word: Enhancing written communications, preparing documents and reports
Excel: Budget management and data analysis
Visio: Maintaining organizational charts, project workflows, process maps etc
Sharepoint: Manage the departmental Intranet and shared drive
Ability to learn internal systems (i.e. Concur, ISOtrain)
Ability to be diplomatic and work with diverse parties including internal employees, vendors and clients
Projects a positive and professional demeanor regardless of changing work conditions
Demonstrates integrity and a strong work ethic

Senior Executive Assistant Resume Examples & Samples

1) Advanced knowledge of computers/systems including, PowerPoint, Word, Excel, Access and Lotus Notes
2) Demonstrated proficiency with Internet/Intranet applications and research
3) Ability to multi-task, independently manage time and be detail oriented
4) Excellent oral and written communication skills in order to effectively communicate with internal and external high level executives
5) Complex project management experience preferred
6) Ability to be responsive, proactive and take initiative. High school diploma or equivalent required. Some college preferred. Minimum 2-5 years of experience. 2 or more years Baxter experience preferred

Senior Executive Assistant Resume Examples & Samples

Extensive diary management, including time optimization planning
Planning and coordinating internal and external meetings, conferences, conference calls and scheduling appointments
Booking executive travel arrangements including complex international travel
Management and processing executive’s monthly expenses
Align and coordinate with the GBT C-Suite leadership team and their executive assistants
Complex presentation and document preparation (MS Office)
Support to the team on an as needed basis
Develop strong relationships, both internal and external
Communicate effectively with team members and associated departments
Access and input confidential data contained in the online HR system and manage other highly confidential information as required
Work on regular and special projects as needed
Ensure key deliverables are met
Accept and filter telephone calls with a professional manner
Understand and operate to the nuances associated with administrative systems
Wealth of experience as administrative assistant supporting at CEO level or member of the executive team
Proficiency of all Microsoft office applications including excel, power point, publisher, outlook, project, access and word
Detail oriented with highly evolved organizational and excellent time management approach
High level of professional maturity, superior written and oral communications skills
Executive presence and experience working with senior executive level leadership both internally and externally
Ability to work autonomously, ability to anticipate needs and problem solve
Ability to manage change, flexible when priorities shift
Ability to interact with internal and external partners
Needs to be self-motivated, team player and results oriented
Able to work in a fast-paced work environment, multi-task to meet deliverables with limited supervision
Preferred candidate would be bi-lingual or multi lingual and the language preferred is French

Senior Executive Assistant Resume Examples & Samples

Schedule appointments, coordinate calendars, and manage heavy travel schedule for assigned team
Prepare and execute expense reports on a regular and timely basis
Answer phones for senior team members
Perform various clerical duties including responding to/creating e-mails, photocopying and mailing documents
Produce documents such as reports, memos, agreements and PowerPoint presentations in a timely and accurate manner
Assist team with preparing and updating client-specific reports
Deliver and execute major client initiatives and programs
Assist and participate as needed for industry functions or client events
Work independently and/or with a team on special and nonrecurring and ongoing projects at the request of the Account Executive
Lead small teams on special projects and delivering programs
Coordinate and plan organizational and joint collaborative meetings, communications, conferences and events
Maintain calendar of activities, meetings, and various events for assigned staff and multiple senior executives; coordinate activities and meetings; coordinate and arrange special events as assigned; schedule meetings; coordinate arrangements and set up meeting rooms; notify participants; prepare and/or assemble meeting materials
A Bachelor’s Degree is preferred
A minimum of ten years in an administrative support role, preferably in real estate or banking
Advanced Microsoft Office Suite (Word, Excel, PowerPoint, Access and Outlook)knowledge is required
Adaptability – Maintain effectiveness in varying environments, tasks and responsibilities, or with various types of people
Dealing with Ambiguity – effectively cope with change by shifting gears comfortably, acting without having the total picture, and handling risk and uncertainty comfortably
Planning and Organizing – ability to establish course of action to accomplish goals and evaluate results, develop schedules and task/people assignments, orchestrate multiple activities at once to accomplish goals, and use resources effectively and efficiently
Customer Focus – dedicated to meeting the expectations and requirements of the external and internal customer, by acting with customer in mind, establishing and maintaining effective relationships with customers, and gaining their trust and respect
Interpersonal Savvy – relate well to all kinds of people inside and outside of the organization with diplomacy and tact
Quick Learner – ability to learn quickly when faced with new problems and challenges
Self-Starter – able to start and complete projects independently
Proactive – enable Account Executive to focus on client relationships and achievement of the Account Plan by efficiently handling operations of team
Time Management – use time effectively and efficiently
Written/Oral communications – ability to speak and write clearly and concisely
Proven track record of excellent internal and external customer service
Ability to work flexible hours as needed
Must be detail oriented, organized, flexible, and willing to assume new projects

Senior Executive Assistant Resume Examples & Samples

Effectively assist with project plans for small project teams in local and virtual team settings
Develop and demonstrate solid knowledge and support of firm wide and service line-specific tools, processes, and databases such as CRM/InterAction, Global Tool for Acceptance and Continuation (GTAC), Global Accounting and Auditing Information Tool (GAAIT), Tax Practice Guidance & Tool (TPG&T), eDocs, and internal accounting tools, e.g., iClick, Global Financial Information System (GFIS), Global Time & Expense (gT&E), AP Request
Effective interpersonal and communication skills (verbal and written); able to interface with personnel at all levels
Anticipate and proactively respond to changing situations. Encourage and enable others to do the same

Senior Executive Assistant Resume Examples & Samples

Provides advanced administrative support to senior-level executives
Handles incoming calls, respond to inquiries, clarifies company policies and procedures
Assist with creation/modification of presentations, spreadsheets, organizational charts and group distribution lists for various communications, etc
Remains highly proficient in MS Office (Word, Excel, Outlook, and PowerPoint)
Coordinates all aspects of executive level appointments, meetings, receptions, organizational events and conference calls
Coordinates frequent multi-leg travel arrangements - both international and domestic
Orders supplies and process invoices through procurement system
Organizes and secure highly confidential company and employee information
Serves as back up support for other administrative staff when required
Excellent computer skills, highly experienced in Windows to include MS Office (Word, Excel, Outlook, and PowerPoint)
Ability to gain a strong command of new systems and shows interest/initiative in
5 + years prior experience supporting executives in a dynamic environment
Experience supporting executives in a fast-paced high-tech environment
Must be comfortable with multi-tasking, able to manage multi-step procedures, handle frequent interruptions in work flow and prioritization in a fast-paced environment
Strong written and verbal communication skills, decision making ability and excellent attention to detail
Ability to effectively interact with staff at all levels in a fast paced environment, with a high level of professionalism and confidentiality
Exhibits professionalism and composure in stressful situations and in meeting short deadlines
Ability to work 8:30am-5:30pm and be flexible for overtime as needed; 24x7 access through cell phone a must

Senior Executive Assistant Resume Examples & Samples

Previous Executive assistant experience
Strong project management experience
Strong technical knowledge and experience especially with Amgen’s internal infrastructures (Microsoft Vista, Sharepoint, SAP, Cognos, IS Online Service Request, Help Desk; Concur/Expense Reporting; Concur Carlson Wagonlit Travel; e-Finity)
Fluent written and spoken Cantonese and English
Exceptional communication skills – oral and written
Honed leadership skills
Excellent Microsoft suite ability
Excellent time management and project management skills
Innovative, creative, flexible

Senior Executive Assistant Resume Examples & Samples

Provides complex, diverse and confidential administrative duties for executive and provides support to the department as available
Makes administrative decisions, handles correspondence, makes appointments and serves as a liaison with the public; internally and externally, as required
Handles business, company, and personnel details of a highly confidential and sensitive nature and engaged with high level contacts inside and outside the company,
Collects and prepares information for use in discussions and meetings of Executive staff and outside individuals as well as department team,
Coordinates, creates, edits and assembles slides for presentations and provides assistance with collecting and effectively presenting executive-level information
Arranges department and group meetings (eg: weekly Leadership Team meetings, staff meetings, periodic off-sites) ensuring all necessary information is available for discussion; helps track department level projects, activities and results
Coordinates domestic and international travel arrangements,
Requires experience in working with senior level executives within and outside the company, as well as experience with customers, vendors, visitors, and other dignitaries,
Requires experience of in-depth knowledge of organizational operations, policies and procedures
Requires experience with calendar management, project meeting and event planning and execution, preparation of executive level presentations, travel and expense report administration,
Exercises discretion and judgment regarding highly confidential internal and external communications
Performs all other related job duties as assigned or requested by department or company management

Senior Executive Assistant Resume Examples & Samples

Assisting in planning, organizing and scheduling multiple executive's work day
Maintaining follow up system for daily meetings, workshops, agendas, deadlines, etc
Maintaining and assembling background information for meetings
Maintaining executive calendars by arranging appointments, scheduling meetings, scheduling travel, and resolving conflicts
Organizing meetings, teleconferences, group meetings and workshops using teleconferencing and video conferencing equipment and applications. Meetings often include regions outside the U.S. and require special consideration to accommodate time differences
Processing executive's Outlook mail, posting meetings, identifying and handling action items and due dates, and responding for executive as appropriate
Organizing travel and itineraries for visiting leadership
Receiving and screening incoming telephone calls and generating outgoing calls as situations demand
Making travel arrangements, detailed itineraries and trip files for executive's international and domestic travel. Completing/verifying expense statements upon return
Preparing documents, reports and presentations
Timekeeping
Organizing and facilitating approval routings
Supporting project teams as requested
Working in concert with other division and corporate administrators as required
Minimum high school graduate; college degree or higher education courses are a plus
At least 5 years of experience in executive administrative support roles required
Excellent organizational, interpersonal, oral and written communication skills
Strong SharePoint, Microsoft Outlook, Word, Excel and PowerPoint skills
Experience managing executive communications
Initiative, drive, and leadership capabilities
Ability to multi-task, meet deadlines and work as part of a team
Ability to coordinate the work of others
Ability to handle a variety of situations and personalities diplomatically
Ability to grasp complex business environment
Exceptional attention to detail, with the ability to produce accurate, error-free work
Capability of maintaining discretion and confidentiality
Ability to handle and prioritize multiple tasks simultaneously in a deadline-driven, fast-paced environment
Follow through skills
Patience and pleasant interaction with others; service oriented
Networking skills
Outstanding ability to take initiative and assume responsibility for projects and tasks
High degree of professionalism
Excellent judgment and decision-making skills.

Senior Executive Assistant Resume Examples & Samples

Minimum of 5 years executive assistant experience
BS degree desired
Requires a high degree of professionalism to handle sensitive and confidential information as well as internal and external telephone calls
Must be able to prioritize and organize workflow to ensure effectiveness and efficiency; manage tight deadlines
Highly proficient computer skills (advanced or higher) needed with Windows, MS Word, Excel, PowerPoint, Outlook
Must have ability to learn new computer systems quickly
Strong business understanding and judgment necessary

Senior Executive Assistant Resume Examples & Samples

Administrative and Secretarial support for the Surgical Business Franchise Head, to include diary and email management, travel booking, expense management etc
Undertake general administrative responsibilities for the Surgical Franchise, including meeting booking/ management, catering requests, raising of Purchase Orders (POs), updating Supplier Information Management (SIM) information, stationary orders etc
Support the onboarding of new starters, including raising IT hardware requests, drafting onboarding plans, booking meetings etc
Conduct administrative activities relating to customer contracts and supplier contracts, e.g. approvals, signatures, maintaining trackers etc
Conduct due diligence in relation to HCP engagement and event sponsorship, as per prevailing guidelines and compliance requirements Event Management
Provide strategic and operational support ensuring events are strongly delivered and positively represent Alcon brand values
Assist in the assembly of marketing materials for both external and internal events
Assist the sales teams in the organization of local meetings as required
Marketing support New Products and Campaigns Support the approval process for new promotional material according to the relevant Standard
Operating Procedures (SOPs) Expenditure Process orders and requisitions for all promotional and marketing expenditure
Liaise with the purchasing team and suppliers to co-ordinate order numbers to suppliers upon approval within 24-hours
Assist the Product Managers and Surgical team with ad-hoc project requests and tasks
Educated to GSCE level - mandatory Higher qualification (A Level, HND etc.) and/ or university degree qualification
Fluency in English (verbal and written)
Proven experience of providing administrative, PA or secretarial duties in a complex, fast moving environment
Proven experience of writing reports, procedures and business correspondence
Ability to interpret, prioritize and manage a variety of instructions provided in written, oral or schedule form
Experience of managing projects and events in a medical device or healthcare Company, desirable
Experience working within a marketing department and/or knowledge of marketing principles, desirable

Senior Executive Assistant Resume Examples & Samples

Coordination of daily, weekly and monthly meetings and heavy calendar management
Coordinate travel arrangements regarding airline, hotel, and automobile reservations
Anticipate the details. When scheduling meeting, provide information; who the meeting is with, contact number, specifics around the location, etc
Streamline calendars and meetings, and juggle competing, time-sensitive deadlines
Know when the CEO calls, it is important to track down the executive
Be the liaison for the senior team, communicating and corresponding on behalf of the executives
Preparation of agendas, minutes, attend meetings in the executive’s place and deliver notes
Assist with formatting and pretty-ing up PowerPoint presentations and reports
May provide exceptional administrative support to the direct reports of the executive as well as other department staff as needed
Proactively address the requests of our executives and be able to anticipate their needs
Requires strong attention to detail to assist management team with special projects
Prepare and distribute Organizational Chart monthly
Update and maintain monthly reports, including headcount and staff reports
LI-JK1

Senior Executive Assistant Resume Examples & Samples

Work in a professional and focused manner to schedule internal and external meetings
Ensure materials are prepared and distributed prior to meetings
Administer correspondence, manage incoming calls, and prioritize phone messages, emails and mail. Handle all calls and visitors with professionalism, ensuring a professional, responsive and effective experience for customers, key relationship partners and internal stakeholders
Prepare for meetings including location, meetings agendas / itineraries, scheduling teleconference services (including WebEx); ordering meals (if required)
Create / edit PowerPoint presentations and other written correspondence
Coordinate travel arrangements and submission of expense reports
Greet visitors
Attend executive level meetings and take minutes, as needed
Ability to represent senior management and Optum Bank at appropriate levels both internally / externally
5+ years of senior level administrative support experience
2+ years of supporting senior level management
Intermediate level of skill with Microsoft Office (including Outlook, Excel, Word and PowerPoint)
Experience working with information of a sensitive and confidential nature
Comfortable working in a matrixed environment with little guidance
Professional, executive level presence
Performs varied tasks requiring professionalism, judgment in problem solving and knowledge of policies, processes and procedures
Experience working within a medium to large size company preferred
Experience working in banking or financial institution

Senior Executive Assistant Resume Examples & Samples

Bachelors or Associates degree preferred
Background should include heavy calendar management, travel arrangements, report and presentation development, expense management, typing, filing, maintaining databases, data entry, answering phones, processing mail, scheduling meetings, etc
7+ years of administrative experience supporting executive level roles
Attention to detail, strong analytical and organizational skills
Proven experience proactively anticipating upcoming projects and needs of executives, prioritizes, communicates and balances workflow
Shows initiative and takes ownership of projects through completion
Professional demeanor, superior communications and interpersonal skills
Exercises discretion and judgement
Treats confidential information appropriately
Advanced proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint, Adobe)

Senior Executive Assistant Resume Examples & Samples

Highly detail-oriented and conscientious
Collaborative, with strong teamwork orientation
High degree of integrity and accountability
Self-aware, able to show a flexible communication style and build strong relationships
Strong executive presence and professionalism; ability to maintain a calm demeanor under pressure
Openness to change, flexibility and desire to learn and grow
Ability to leverage and connect with the right resources to get work done with a creative, positive, problem-solving orientation
Manage and track highly important projects and deliverables
Act as liaison with external stakeholders such as investors, bankers, auditors, customers, vendors
Handle details of a highly confidential and critical nature and make high level contacts of a sensitive nature inside and outside the company
Exercise discretion and judgment regarding highly confidential internal and external communications, applying best practices and policies
Coordinate, create, edit and assemble slides for presentation and provide assistance with graphs, tables and charts as necessary,
Gather, assemble and analyze information from a variety of sources to prepare reports, manuals, agendas correspondence and memoranda using appropriate software
Provide diverse and advanced administrative duties for executive and provides support to department as required
Make administrative decisions, handle correspondence, maintain files, make appointments and serve as a liaison with the public; internally and externally, as required
Collect and prepare information for use in discussions and meetings of executive staff and outside individuals as well as department team,
Arrange department and group meetings ensuring all necessary information is available for discussion
Maintain sensitive records and files
Provide mail services, order and other general office support services
Coordinate, prepare, update, distribute both internal and external departmental and/or company-wide communications via telephone, email, letters, flyers, etc
Collaborate with other Executive Assistants to support execs effectively and streamline processes
Perform all other related job duties as assigned or requested by department or company management

Senior Executive Assistant Resume Examples & Samples

Schedule the daily functions of the VP's office. Schedules and organizes activities such as meetings, travel, conferences and department activities for all members of the department - Ensure all needed audiovisual equipment is available and set up
Place orders for equipment, software, supplies, recognition collateral, and other non-standard items as needed by the managers
Track/assist managers with reminders for key departmental deliverables
Assist with producing & updating spreadsheet analyses, flowcharts and procedures manuals
Assist the team with special nonrecurring and ongoing projects
Handle tracking/reporting responses on behalf of the managers
Assist the team with ISO recertifications, compliance and audit related matters
Learn internal business system applications
Word, PowerPoint, Excel and Outlook
Functional/technical skills
Ensure confidentiality
Comfort around higher management
Bachelor's degree or equivalent experience preferred

Senior Executive Assistant Resume Examples & Samples

Working independently and confidently with very little, if any, guidance from others
Utilizing excellent written and verbal communication skills to effectively interact with all personal styles
Consistently achieve results with business partners and others across multiple functions
Demonstrate personal maturity and discretionary judgment at all times; performs with high energy, integrity, honesty, trustworthiness, and the ability to keep sensitive matters confidential
Flexibility and dependability
Internal/External representation of business partner
1) Communication Management – The senior executive assistant is expected to be highly proficient in and responsible for performing the following additional communication duties
Signing for and/or approving, contingent on delegation authority, on behalf of the business partner, communication materials for distribution
Preparing letters, documents, and presentations from vague concepts / ideas
Handling e-mail responses as desired by the business partner (read, evaluate, respond, forward, and/or delete as appropriate)
Serving as the key contact person, helping to build relationships- as well as minimizing disruptions for direct and indirect business partners
Communicating independently in response to incoming requests from external customers and accepting accountability for the results of decisions
Maintaining direct, open, and constant communication with the business partner regardless of the location of either
2) Schedule Management – The senior executive assistant will be expected to be proficient in and responsible for performing the following additional scheduling duties
Schedule and coordinate meetings with senior level Lilly executives and other high level colleagues across Business Development and R&D
Coordinate meetings with Biotech, Venture Capital firms and academic institutions
Hosting on-site and remote partnering meetings with senior internal and external leaders
Screening and communicating which activities, meetings, events, etc. the business partner and team members will or will not be able to attend and coordinating all arrangements for attendance at those functions
Prioritizing and organizing the business partner's time and ensuring that the business partner is adequately prepared for each day's activities; assuring that the business partner has appropriate materials/pre-reads for each meeting in a timely manner
Arranging all travel, with every detail finalized, to allow the business partner to focus on the business at hand (details will include complete itinerary including hotel, ground transportation, meeting sites, participants with their bios/resumes)
3) Office Management – The senior executive assistant will be expected to be proficient in and responsible for performing the following additional office management duties
A direct role in establishing Eli Lilly and Company’s new external research hub in Cambridge
Responsible for new initiatives involving tools to better prioritize and coordinate a broad range of scientific and business development opportunities
Database management – including entry of information into a Business Development & External Innovation computer-based database
Assisting in preparation of presentation materials to be shared with internal stakeholders and senior partners at major external conferences
Giving direct feedback and coaching to business partner and others in the area
Reading, screening, documenting, answering, and filing large amounts of correspondence to reduce or eliminate the need for the business partner to review and forward
Coordinating and directing the activities of others in the work area- motivating, delegating projects or activities, following up on performance, instructing on deadlines and methods
Acting as a mentor and resource to other administrative assistants in the company
Developing and maintaining a filing system, including personnel files
Opening all business partner's mail and taking appropriate action
Maintaining the highest level of confidentiality of all information obtained from and for the business partner
Potentially lead committees or teams, including members of various departments and/or components
Assuming a leadership role in the component and serving as a coach to provide both positive and constructive feedback
Collecting, monitoring, analyzing, and communicating metrics as appropriate
4) Personal Management - In addition to the duties listed above, successful candidates will identify and seek out additional training as needed to maximize job performance and utilize exceptional, efficient, and effective
Interpersonal skills to interact with customers with confidence and confidentiality
Written and verbal communication skills in all interactions with others
Apply computer hardware and software skills to perform job responsibilities with superior professionalism and speed
Use decision-making and problem solving skills to maximize time, money, and personal energy for self and the business partner(s)
Have math/finance skills to perform the expected job functions
Have presentation skills to communicate ideas clearly to an individual, a group, or team (internal and/or external to the organization)
Have project management skills to serve in project leadership roles
Corporate and area policies and procedures
Lilly Business knowledge and general business and finance knowledge
Corporate and technical terminology and product information
He or she will have and demonstrate exceptional leadership behaviors. The above statements are intended to describe the general nature and level of work being performed by the person assuming this role. These statements are not intended to be interpreted as an exhaustive list of all responsibilities, duties, and skills of personnel in these positions
Associates Degree or High school diploma/GED
Completion of Post Offer Exam, Completion of Work Simulation or Completion of Administrative Skills Testing if applicable
Qualified candidates must be legally authorized to be employed in the United States. Lilly does not anticipate providing sponsorship for employment visa status (e.g., H-1B or TN status) for this employment position
Prior executive assistant work experience required
The successful candidate will be comfortable in dealing with upper levels of senior management both internally and externally and will handle extremely confidential information
Ability to work independently with a high level of self-management, in a dynamic work environment
Ability to adapt to frequent changes in priorities, to manage multiple diverse tasks, to maintain accuracy, and to meet tight deadlines
Ability to collaborate effectively with people to achieve common goals
Flexibility to adjust plans, work style, and methods as needed
Strong technical skills and proficiency in all utilized systems (e.g. MS Word, Excel, PowerPoint)

Senior Executive Assistant Resume Examples & Samples

Completes standard administrative processes such as mail processing, filing, faxing, scanning, copying, collating and organizing as needed; may delegate or outsource these functions to others if resources are available
Proactively and independently manages, analyzes (as needed) and coordinates calendars and itineraries for leader(s) supported
Creates and edits documents, spreadsheets, presentations and organizational charts; additionally is able to develop complex documents, spreadsheets and presentations independently on behalf of the leader(s) supported as needed
Coordinates travel arrangements, including complex travel itineraries for leaders supported utilizing standard processes and resources
Runs and distributes standard reports; creates custom reports and/or analyzes reports as needed
Follows (and may create) procedures and maintains procedural documentation
Prepares for and supports meetings including scheduling and preparing appropriate meeting space, ordering catering, providing hospitality services to guests and assisting with materials, presentations and other resources as requested
Independently plans, organizes and oversees large scale meetings and/or conferences ensuring that critical needs and all details are considered and addressed (includes site selection, contract management, agendas, materials production and coordination of presenters and other resources); may include group travel coordination
Records and creates high level documentation of meeting minutes based on knowledge of the business
With minimal direction, drafts, edits and distributes internal and external communications on behalf of leaders
Proofreads and edits others’ communications before distribution
Administers distribution lists
Administers collaboration communities on Inside CHI
Creates and conducts surveys and provides organized reports to leaders (may provide recommendations for leader consideration when presenting survey results)
Submits and codes invoices and expense reports; assists with routing to the appropriate queues for leader approval; approves invoices according to predetermined guidelines
Collects and compiles data in preparation for budget process; may be asked to prepare reports in support of leader’s budget responsibilities
Processes and files department contracts and agreements; previews and monitors contracts for changes and/or action
May assist with editing timekeeping records
Cross trains to learn unique responsibilities of peers within the department/group
Gains in-depth specific knowledge about their particular department/group and the organization to build business acumen; develops an understanding of the interconnectedness of departments/groups; applies knowledge in daily work
Provides back-up administrative coverage for peers ensuring all internal and external customers are served (back-up coverage may be requested for another department or group as well; requested by manager and based on business need; ASG members function as a team for the organization as a whole; may include answering another leader’s phone or responding to inquiries to ensure seamless customer service)
Secures back-up administrative coverage for their own absences
Coordinates administrative projects and leads committees
May participate in CHI committees on a volunteer basis or as requested (volunteer assignments must be approved by supervisor in advance)
Minimum six years related experience, with a minimum of three years in an Executive Assistant capacity (reporting to VP level or above) required
High level knowledge of Outlook, Word, PowerPoint and Excel
Ability to coordinate meeting schedules and travel arrangements
HIghly organized and dependable
Experience working with multiple executives and executive assistants
Ability to deal with change and be adaptable to changing priorities
Must be flexible and able to work independently
Demonstrates a commitment to service, hospital values and professionalism through appropriate conduct and demeanor at all times
Adheres to and exhibits Catholic Health Initiatives core values

Senior Executive Assistant Resume Examples & Samples

Proactively and independently manages, analyzes (as needed) and coordinates calendars and itineraries; plans, develops and schedules future meetings and agendas on behalf of leader
Creates and edits documents, spreadsheets, presentations and meeting minutes and organizational charts; additionally is able to develop complex documents, spreadsheets and presentations independently on behalf of the leader supported as needed
Records and creates advanced documentation of meeting minutes based on knowledge of the business
Independently produces clear, concise and accurate communications for personal distribution or when drafting communications for leader supported
Gains in-depth specific knowledge about their particular department/group and the organization to build business acumen; develops an understanding of the interconnectedness of departments/groups and senior leadership team; applies knowledge in daily work

Senior Executive Assistant Resume Examples & Samples

10+ years supporting senior staff (making travel arrangements, coordinating schedules, meetings, etc.)
Superb organizational and time management skills
Extensive knowledge of Microsoft Office, Word, Excel, Outlook, PowerPoint
Ability to follow complex/multi-step procedures to complete tasks
Ability to manage multiple assignments/projects and conflicting priorities with the pressure of short, demanding deadlines in a fast paced environment
Maintain confidentiality as required and appropriate

Senior Executive Assistant Resume Examples & Samples

Advanced administrative support that includes a daily variety of administrative support to the CIO and respective leadership team
Manage exceedingly busy executive calendars and day to day operations of the office
Monitor dual Outlook accounts, respond to, forward or distribute communications as appropriate
Coordinate internal and external meetings and conference calls, answer telephones, overnight shipments, maintain department supplies and perform other administrative duties as assigned
Manage multiple projects and work in a team environment
Will play a major role in arranging large colleague meetings or events
Human Resource support, domestic and international travel planning, travel expenses when needed
Senior administrative experience of 5 - 7 years required
High School or equivalent (GED) required, Associates Degree strongly preferred
Proficient in MS Outlook, Power Point, Word, and Excel
Ability to work with limited supervision, independent
Strong prioritization and problem solving skills
Solid written, verbal and communication skills
Attention to detail and sensitivity to deadlines
Excellent customer service skill
Sharepoint knowledge a plus

Senior Executive Assistant Resume Examples & Samples

Handle busy and ever changing calendar, coordinating with other senior or client executives. Anticipate conflicts and resolve with tact and diplomacy. Confirm and re-confirm all internal and external meetings on the schedule. Reserve meeting facilities, provide for audio/visual needs, refreshments, and transportation as required. Re-confirm all arrangements and insure they meet the highest standard. Meet and greet visitors, representing the best presence on behalf of the executive
Handle arrangements for all global and domestic travel, often on short notice. Includes handling paperwork for travel visa, confirming and re-confirming travel arrangements with airlines, hotels, car services and restaurants. Monitor travel conductions, anticipate travel issues and provide for alternative arrangements when necessary
Organize and process all administrative paperwork including expense reports, timesheets, copy, fax, messenger, mail, shipping and some correspondence
Provide professional and efficient coverage of busy telephones and take accurate and detailed messages. Relay messages to appropriate staff in a timely manner. Direct calls as appropriate. Monitor email correspondences to anticipate upcoming travel needs, appointment conflicts and to alert appropriate Y&R executives and staff of necessary actions
Update and confirm integrity of Contacts databases and proactively make additions and changes as necessary
Plan and coordinate high level executive meetings, including off-sites. Work with Corporate Travel Director to select hotels/facilities, arranging all meals and refreshments, coordinating travel arrangements and any leisure activities. Ensure events run flawlessly and meet the highest standards
Handle a variety of personal errands for the executive and assist with arrangements and tasks related to their non-profit/pro bono activities as needed
Arrange all in-town transportation and insure that all runs smoothly
Supervise one Administrative Assistant and assist with the coordination of activities of other administrative staff as required
Minimum of 10+ years experience as an Executive Assistant to a senior level executive in a global company. Minimum of 5+ years experience working at the 'C' Level
Excellent time management skills. Must be able to handle several tasks at once and provide seamless service
Energetic, upbeat, outgoing, organized and detail oriented with excellent follow through skills. Must be a ‘can do’ type of person
Extensive experience arranging multi-leg domestic and international travel, including visa processing
Demonstrated ability to handle sensitive and confidential issues with tact and diplomacy
Demonstrated ability to work under pressure and precede all deadlines
Excellent verbal and written communications skills. Strong personal presence
Experience working in the Advertising, Marketing Services, PR prefered
Team player with a great deal of personal flexibility
Strong computer skills including Microsoft Office, (Word and Excel) and internet

Senior Executive Assistant Resume Examples & Samples

High school diploma or equivalent required. Some college preferred. Minimum 5-7 years of experience. 2 or more years Baxter/Baxalta/Shire experience preferred
Advanced knowledge of programs / systems including PowerPoint, Word, Excel, Concur, Ariba and Coupa
Ability to multi-task, independently manage time and be detail oriented
Project management experience preferred. Ability to operate in ambiguous and fast-paced environment

100

Senior Executive Assistant Resume Examples & Samples

Handles processing of invoices and expense reports
Coordinates daily with other Senior Executive/Executive Assistants to effectively manage calendars and executive meetings
Assists with Town Hall meetings, round table discussions and other employee events (presentation, scheduling, supporting execution of events)
Manages operation of local office space including assisting with new hires, coordinating events, and maintaining office supplies; coordinates with HR and IT
Assists with developing and proofreading presentations, reports, letters, etc. for accuracy, format, correct form and content; some of which are distributed to Sr. Executives
High school degree required; additional broad specialized training preferred
Minimum 5 years of experience as an Executive Assistant reporting to Vice-President level executives
Superior oral and written communication skills; judgment/problem solving skills; in depth knowledge of Microsoft Office Suite

101

Senior Executive Assistant Resume Examples & Samples

Proactively managing the Country manager diary including meeting requests, scheduling internal/external meetings and interviews, establishing priorities and relocating meetings where necessary
Plans, coordinates and ensures the Country Manager's schedule is followed and respected
Screen and filter incoming communication and assist the President in responding appropriately
Provides 'gatekeeper' and 'gateway' role, creating win-win situations for direct access to the Country Manager's time and office
Coordinating Senior Leadership Meetings, creating time for leaders to focus on prioritized tasks by scheduling and anticipation of key events in the company calendar
Manage detailed planning and tasks associated with special events, including inviting meeting participants, planning travel arrangements, catering needs, presentations and materials needed
Work in close collaboration with all Brazil office to build an open fluid relationship and share information relevant to all
Handle miscellaneous bills, expenses for payment, tracking and filing
Eventually help to prepare PowerPoint presentations for internal and external meetings
Coordinates various office support services, including office supply purchasing
Relay and maintain strict confidentiality of highly sensitive, top secret and confidential information
Native Portuguese (Brazil), Fluent in English, both written and oral. Spanish desirable
Minimum 5 years’ experience in a similar position, within a multi-cultural global environment
High level of proficiency with MS Office, including Outlook, Word, Excel, and PowerPoint
Excellent interpersonal skills with a proven ability to deal with a wide group of internal and external stakeholders with significant exposure to high-level clients
Detail orientated approach to administrative tasks
Great team player with a positive and flexible attitude
Ability to work independently and take ownership of tasks
Work outside core business hours sometimes required
Display the highest personal integrity and ethics

102

Senior Executive Assistant Resume Examples & Samples

Coordinate schedules and assist in managing time of others
Prepare expense reports, and manage department credit line for purchases
Create/prepare correspondence and complex presentations
Assist with all meeting planning, including room set up, web ex, and TelePresence / video conferencing
Develop and maintain database/spreadsheets
Manage staffing activities to include interviews, onboarding, contractors, and transfers
Conduct Internet research and manage internal web site
Input and track monthly department budget
May be responsible for timekeeping coordination and analysis
Other duties as assigned by management
Demonstrated proficiency with Internet/Intranet applications and research
Complex project management experience preferred
Previous experience with travel arrangements, expense reporting, meeting planning, and calendar management
Experience working with Global teams and/or Technical group support highly desired

103

Senior Executive Assistant Resume Examples & Samples

Identifies issues to be addressed directly by Senior Vice President (SVP); takes action on behalf of the executive; determines disposition of other matters and directs to appropriate staff. Communicates with clients, management and staff and provides clear, concise and accurate information. Interacts with and assists others to resolve all routine and complex inquiries, complaints and requests
Manages personal calendar for SVP; ensures SVP meets commitments and deadlines; schedules meetings, appointments and conferences; makes travel arrangements; prepares expense reports
Organizes and prioritizes work; assists in the coordination and distribution of work; prepares and edits documents for SVP. Ensures appropriate approvals and signatures are affixed prior to review by SVP. Maintains signature authority for certain correspondence and documents
Provides leadership and builds teamwork among sectors, division, or groups; speaks on behalf of management; coordinates support efforts for the executive and his direct reports
Maintains accurate, complete and current files. Sorts, files, locates and retrieves materials, both electronically and manually; maintains executive’s confidential files
Reviews executive’s mail, business sensitive or strictly private mail using appropriate security measures; screens calls, visitors and e-mails to determine who and what can redirected to others
Interacts with external representatives to exchange information, provide or determine the direction or status of projects/requests, and assist in building a strong customer service bond and confidence in the Battelle organization
Maintains knowledge of Battelle policies, procedures and group business objectives, professional and industry practices and governmental regulations
Creates documents and correspondence; accesses Internet and Intranet to research, collect and assemble information for use by others; prepares charts, graphs or tables
Develops and maintains databases, completes required forms, keeps manuals current
Copies, assembles and collates documents; distributes reports; maintains office equipment or requests repairs
Independently initiate correspondence and actions; composes more complex, detailed or sensitive correspondence or documents
Coordinate/participate in board meetings, weekly sector or division meetings

104

Senior Executive Assistant Resume Examples & Samples

At least 8 years of experience as an administrative assistant or equivalent. Prefer experience in a law firm, legal department, or major company
Highly professional demeanor, positive attitude
Openness to change, learning, and innovation
Pro-active, highly organized, and good judgment
High level of proficiency with Microsoft Office
Ability to prioritize; very strong attention to detail
Excellent written and oral skills for communication in English
College education is preferred

105

Senior Executive Assistant Resume Examples & Samples

Provide administrative support and project based support to the CFO, General Counsel and their respective Sr. Leadership Teams (SLT)
Extraordinary organizational skills and flexibility
Enjoys challenges of supporting a growing team of diverse personalities and initiatives
Schedules, plans, organizes and prepares complex activities such as meetings, travel, guest speakers and departmental activities for multiple executives
Provides legal project management and support (e.g., discovery, board governance, regulatory inquiries, M&A, department meetings)
Budget and outside counsel fee assistance
Manages and maintains executives’ calendars, appointments and meetings
Manages Serengeti matter management tool
Works independently and within a team on special and nonrecurring and ongoing projects
Assists executives in preparing presentations
Enters expenses for executives and manages approval process on their behalf
Conducts research, edits and prepares supporting materials for meetings and presentations
Serves as the “Comm. Line” between executives and Sr. Leadership
Maintains strict confidentiality in all corporate matters
Ability to demonstrate and master the core and job category competencies
Ability to lead by example in support of the Company’s essential characteristics and values: strong ethics and integrity, dedication to a safe work environment, commitment to a diverse workforce that recognizes and respects every individual’s unique skills and perspectives
Ability to adapt in a fast-moving and changing culture
Strong interpersonal skills with the proven ability to build and establish rapport with a diverse array of people
Ability to work independently and manage time effectively in order to meet individual goals and deadlines
Ability to work as part of a team and display a positive attitude for this dynamic environment
Assists Senior Director of Shared Services with special projects as assigned
Bachelor’s degree in accounting, business, finance, or related field; or combination of education and experience required
Minimum of 7+ years of experience assisting a senior executive (SVP & above) in a large organization
Proficient in Microsoft Office Suite to include: PowerPoint, Outlook, Excel and Word
5+ years of experience in a dynamic environment that required confidentiality/discretion, flexibility, multi-tasking & attention to detail
High energy, detail oriented, intuitive, a self-starter, highly confidential, diplomatic, have the ability to manage projects, and work with minimal supervision
Demonstrated problem solving, prioritization and organizational experience
Ability to manage different and often conflicting schedules, projects or activities, have ad hoc project experience, the ability to do departmental research and have strong analytical skills
Natural curiosity and drive as it relates to improving process and driving efficiency through implementation and maintenance of tools such as Slacker and SharePoint
Technology experience within the private sector a plus
Prior Finance and/or Legal experience helpful but not required
Effective written, verbal and interpersonal communication skills
Customer focus, results oriented with the ability to champion teamwork and communication
Must possess a sense of urgency, adaptability and quality
Excellent judgment as it relates to framing tradeoffs and creation of alternatives

106

Senior Executive Assistant Resume Examples & Samples

Working with multiple stakeholders simultaneously, including senior executives
MS Office including Word, PowerPoint, Outlook, Excel, SharePoint, Lync
Planning and coordinating travel including international travel
Managing and coordinating multiple calendars, performing complex travel and meeting coordination
Event and meeting planning and coordination
Discretion in managing sensitive and confidential information
Calm and professional approach with stakeholders and colleagues
Self-motivated to meet deadlines independently
Strong customer orientation and an interactive team player

107

Senior Executive Assistant Resume Examples & Samples

Provides advanced administrative support to the SVP of Healthcare Ecosystems and Innovation and supports a team of 5-7 individuals
Organizes workload to comply with deadlines and priorities. Works independently to complete routine department functions
Facilitates external and internal communications by answering phones, posting overnight packages, etc
Efficiently schedules department meetings and events
Process Statements of Work, Purchase Orders and payment of invoices as needed
Makes travel arrangements and manages calendars as needed
Recommends office procedures and systems to ensure smooth office operations
Supports Global Commercial Strategic Functions when team members are in Frazer facility
Completes other projects and duties as assigned or as business needs require
Establishes, updates and maintains files for the department
Manages Share Drive or similar to support document sharing and retention within department
Completes expense reports as needed
Must be able to maintain the highest levels of confidentiality, integrity and discretion

108

Senior Executive Assistant Resume Examples & Samples

Within established guidelines, assists executive by relieving him/her of complex details and advanced administrative duties, personally taking action wherever possible
Composes correspondence and documents of a highly confidential nature
Arranges for staff implementation of commitments made by the executive and briefs the executive on progress
Gathers, assembles and analyzes information and data from a wide variety of sources
Prepares reports, spreadsheets, PowerPoint presentations and makes recommendations for action by superior
Interacts with board members and/or various committee members on behalf of the executive; Contacts company personnel at all levels to gather information for the executive, to follow up, or to communicate information on behalf of the executive
Prepares agendas and commits the executive’s time
Screens telephone calls; personally responds wherever possible; uses judgment regarding potentially urgent matters
Prioritizes and summarizes contents of incoming materials - e.g., mail, reports, government notifications, articles, competitor packages - requiring knowledge of operations, an understanding of pertinent individuals involved, protocols, actions required, timelines, signature authority required, compliance and regulatory mandates, etc
Manage projects as assigned by management and ensure the accurate and timely completion of tasks. Projects assigned may include research, correspondence or other work of the department. Independently gather information, test for reasonableness and analyze data. Make recommendations regarding change and solutions to issues or problems
Makes independent decisions regarding planning, organizing, and scheduling own work
Arranges and coordinates travel and meeting schedules, including travel agenda and meeting schedules; Handles details involving foreign travel, including entry papers, currency, passports and visas
Completes expense reports; maintains detailed records of expenses
Bachelor’s Degree preferred, or High School Diploma and Advanced Secretarial School Certificate
Has progressed to this level after seven + years in a secretarial or administrative assistant role
Requires broad knowledge of the organization
Work is of a confidential nature, requiring a broad understanding of the company’s business, policies, and practices
Excellent problem-solving and verbal and written communications skills
Ability to represent the executive to others and to work with other top management
Proficiency in MS Office applications – Word, Excel, PowerPoint, Access, and software applications unique to the business; Works with standard spreadsheet, database and word processing software packages. Ability to create and run macro commands to more efficiently utilize software packages is preferred
Superior typing skills and proof-reading skills

109

Senior Executive Assistant Resume Examples & Samples

Answer complex inquiries which require thorough knowledge of the division or group's policies and procedures
Generate highly confidential materials in the form of memos, correspondence, and letters from drafts
Review drafts and finished documents for correct grammatical usage
Coordinate agenda and materials for meetings involving high-level executives and leadership teams
Collect data and conduct research for the maintenance and compilation of financial spreadsheets
Maintain supervisor's calendar, coordinate and arrange large and/or recurring meetings, luncheons, conferences and seminars
Respond verbally or in written form to internal and external inquiries, which may involve communicating with high level management
Perform administrative duties such as ordering office supplies, coordinating travel arrangements, preparing monthly expense reports, etc
Process and coordinate accounts payable and expense reports
May perform personnel activities to include coordination of interviewing/screening, employee orientation, and maintenance of employee profiles
Complete project management activities that may include preparing project timelines, project updates/materials, meeting minutes and follow up responsibilities to ensure projects remain on track
Requires excellent organizational and interpersonal skills as well as problem solving, negotiation and follow-up skills
Requires ability to organize and coordinate multiple projects
Strong verbal and written communications skills, as well as ability to communicate with all levels of executive management
Highly skilled in Microsoft Office products (Outlook, Excel, Word, PowerPoint and Access)
Requires 3 to 5 years of related experience in administrative and/or project management role

110

Senior Executive Assistant Resume Examples & Samples

Accurately process time and expenses in the firm’s proprietary system and/or Deltek in a timely and efficient manner
Skillfully use EY’s standards, templates, branding and correspondence guidance, to format and edit letters and other documents from draft to client-ready stage
Prioritize work by considering its risk, importance, urgency, and potential business, organizational, and client implications

111

Senior Executive Assistant Resume Examples & Samples

40 hours per week work schedule
Local candidates only need apply
Associates Degree or Bachelor's Degree required
7 - 10 years’ experience as an Executive Assistant
Experience supporting at the Executive Level / President / CEO, etc
Microsoft Office proficiency: PowerPoint is a must in addition to Word, Excel and Outlook. No exceptions!
Ability to take critical notes during executive level meetings
Must have exceptional organizational skills

112

Senior Executive Assistant Resume Examples & Samples

Primary executive support to two (2) executive team members
Active role supporting and communicating with investor relations
Primary coordinator and communicator with Advisory Board, Key Opinion Leaders and Clinicians
General administrative and office support working closely with other administrative team members
Extensive calendar and travel management coordinating heavy domestic and international business travel
Completing and submitting monthly expense reports using Concur travel & expense management software within a strict monthly deadline
Database management and meeting tracking for all investor related meetings and conferences (using Nasdaq IR Insight program)
Prepare purchase requisitions on behalf of executives using NetSuite business software
Filing/data entry - scan/input business card info into outlook contacts as requested
Powerpoint presentation management - format, edit and coordinate with project group(s) to complete corporate presentations
Company events - Assist with the planning and coordination of SSF office social events
Comply with company regulatory, safety and compliance procedures and practices
May be assigned other projects and duties as required
Directly related experience in an Executive Assistant role supporting C-Suite executives required
Prior experience supporting Investor Relations strongly preferred
Prior experience supporting Clinical/Medical Development/Operations strongly preferred
Experience with global, public companies in the Biotech/Pharmaceutical sector and/or Academic sector strongly preferred
Experience in the life science industry, start-ups and/or clinical study management strongly preferred
Ability to proactively manage responsibilities
Advanced skills with Microsoft Office Suite and Concur software
Ability to prioritize tasks, meet deadlines and be flexible with changing priorities
Ability to work collaboratively and demonstrate initiative
Ability to maintain strict confidentiality at all levels
Ability to read and interpret documents

113

Senior Executive Assistant Resume Examples & Samples

Balance delivery of key tasks, prioritising work according to business pressures and deliverables
Sensitive management of confidential, strategic, personal, and business critical information and managing the flow of information/ being the central point for information collation and distribution
Provide a professional diary/time management service building in deliverables and deadlines, regular meetings and performance management responsibilities
Making arrangements/bookings for travel and visas, preparing and distributing travel schedules/agendas
Management of e-mail system, to include prioritising, replying/delegating
Management of contacts to ensure information is up to date and accurate
Management tracking and processing of business-related and company expenses
Maintenance of holiday records using internal systems
Liaison with wider Operations functions and senior business leaders within the region and globally
Coordinate all aspects of executive level appointments, meetings and conference calls (external/internal), events
Provide administrative support on an ad hoc basis to the Global Chief of Staff
Prepare and quality assure materials for meetings
Proven experience of working as an Executive Assistant with senior level managers and international teams
Strong knowledge of all Microsoft Office applications
Knowledge of Citi Expense and Travel booking on-line systems is advantage
Enhanced knowledge of IT software packages including MS Word, Excel, PowerPoint and Outlook
Exceptional organisational and administrative skills

114

Senior Executive Assistant Resume Examples & Samples

One to two years of relevant experience in a similar field or position is required
Three years administrative / facilities experience supporting multiple people preferably in the commercial real estate industry preferred
Advanced Microsoft Office applications; PeopleSoft Expense proficiency; On-line schedulers for travel and booking
Excellent customer service and relationship building skills
Strong organizational, interpersonal and communication skills
Working knowledge of Microsoft Word, Excel, Power Point, Outlook, Mapping and database software
Working knowledge of audio visual equipment located in the conference rooms
Experience in corporate culture and professional demeanor

115

Senior Executive Assistant Resume Examples & Samples

Organize and coordinate the operation of an office overseeing and managing the provisioning of supplies, equipment and services that enable the staff to perform their jobs effectively
Establish and communicate procedures used in day-to-day operations and make revisions as appropriate. This includes processing departmental expenses and limited budget oversight
Provide leadership to Administrative Assistants in the CMO organization and set a plan with other members of the administrative staff to ensure constant coverage
Prepare documents including customized reports, presentations, proposals and correspondence. Uses discretion with regard to formatting and layout
Manage and maintain a complex senior executive’s calendar with constant changing priorities, while maintaining sensitivity. This includes scheduling meetings and appointments without clearance on occasion. Arrange travel and hotel accommodations as necessary. Perform routine administrative functions such as responding to inquiries with standard letters or arranging meetings and conferences
Screen telephone calls and visitors, ascertaining who can be redirected to subordinate managers or other offices. Provides information to callers, requiring detailed knowledge of client(s)’s area of responsibility and general knowledge of company policies, practices, and operations. Brings urgent issues for action to supervisor’s attention
Gain thorough knowledge of the Executive’s span of control, as well as, company policies and procedures
Lead and/or participate in short-term projects that are relatively small in scope
Develop processes for maintaining departmental records and trains other administrative personnel on procedures. Coordinates office moves ensuring all technological needs of the client are met. Determines and communicates timelines and activities to individuals involved in moves
Collection of items for CMO weekly updates
Assist team on project administration as needed
Develop presentations as needed
Provide onsite support for company events and meetings
Safegauard confidential information

116

Senior Executive Assistant Resume Examples & Samples

7+ years supporting executive level roles
Advanced Microsoft Office applications
PeopleSoft Expense proficiency
On-line schedulers for travel and booking

117

Senior Executive Assistant Resume Examples & Samples

Provide extensive administrative support to General Manager/Vice President
Advanced Internet/Intranet skills and strong knowledge of Microsoft Office (Outlook, Excel, PowerPoint and Word)
Experience with leading and coordinating WebEx and conference call sessions
Experienced in travel planning (air, ground, lodging) for large groups and in various US-based and international metropolitan locations
Must have demonstrated ability to prioritize multiple projects/workflow and manage time efficiently in order to meet established timelines
Experienced in successfully completing tasks with minimal direction from manager and/or supervisor
Must be able to proactively improve processes, initiate projects and implement changes, as opportunities are identified
Some college coursework preferred
Minimum 7+ years in a related field preferred

118

Senior Executive Assistant Resume Examples & Samples

Responsible for supporting leadership, the overall business and the daily management of the office
Organize and manage meetings and events including securing, managing and preparing meeting space, travel, catering, transportation and set-up
Communicate effectively with individuals at all levels of the Cox organization
Liaison to facilities for move and ongoing work environment needs
Coordinate onboarding support to new employees; ensure they have the needed resources to get started as a new employee of Cox Automotive
Arrange domestic & international travel and all accommodations including comprehensive and detailed itineraries for internal team members and external clients as needed
Perform administrative functions such as ordering supplies, coordinating equipment repairs and supply purchasing and procurement card reconciliation
Prepares expense reports, memoranda, reports, spreadsheets and presentations, which may require the gathering of data from internal and/or external sources
Ensure all documents, letters, briefings and other materials are in final format, including but not limited to grammar, content, substance, and accuracy
Attends staff meetings, records minutes and creates a summary of the meeting, highlighting the significant issues, distributing meeting minutes and documents, as assigned
Support Ad-hoc projects

119

Senior Executive Assistant Resume Examples & Samples

Provide administrative support to all levels of banker
Manage the Client Call Reporting to track bankers’ client interaction
Partner with administrative assistant to other Co-Head to provide seamless coverage for the management team of the Consumer Products group

120

Senior Executive Assistant Resume Examples & Samples

You have a proven ability to effectively interact with senior level management and have excellent communication skills
You have the advanced administrative skills to provide daily executive support, while simultaneously working on administrative projects and other broader tasks
You can effectively work in a high volume, deadline oriented environment, managing multiple priorities
You are detail-oriented, proactive, and possess strong organizational skills
You are a self-starter with a strong sense of ownership who has the initiative to proactively identify and resolve problems, and know when to seek clarification or assistance
You must have the ability to exercise extreme sensitivity, discretion and judgment as you will be tasked with assignments that are often confidential and complex in nature
You are flexible and willing to adapt to different work styles, preferences, and frequently changing priorities
You are a team player who develops strong working relationships with colleagues across the company
You are willing to learn and advance your skills
You have excellent writing and grammar skills (i.e. for generating and editing memos and emails) and are proficient in MS Office (Microsoft Word, Excel, PowerPoint, and Outlook)
You have the flexibility to work overtime if needed

121

Senior Executive Assistant Resume Examples & Samples

Meeting coordination (formal, informal, on-site and off-site)
Project work on an as needed basis
Telephone call management
Expense reporting
Executive communications
Communications management (Document/Report/Presentation editing)
Spreadsheets/PowerPoint presentations
Supplies/inventory coordination
Update sharepoint site as needed
Coordinate new employee setup

122

Senior Executive Assistant Resume Examples & Samples

Manage calendars and discern appropriate action when conflicts occur; at times this may require coordinating with external clients
Plan business meetings both on and off-site – ensure room is arranged, type agenda, handle logistics such as meals or audio visual
Coordinate travel arrangements in a thorough and proactive manner, monitoring schedule changes and travel disruptions
Process expense reports in a timely manner and in accordance with firm policy
Approve expenses which adhere to the policy and use judgment on when to escalate questionable items
Prepare and update weekly meeting reports, this can include follow up items from previous meetings
Process invoices both nationally and globally
Establish and maintain record keeping and filing systems; classify, sort and file correspondence, records and other documents
General duties such as pay bills, make deposits, tracking vacation schedules, filing and faxing
Minimum 10 years of corporate administrative experience and/or training
Demonstrate advanced proficiency in current Microsoft Office Suite applications (Word, Excel, PowerPoint and Outlook) with the capability to master company specific software and databases
Be willing to work overtime when needed

123

Senior Executive Assistant Resume Examples & Samples

Completes a broad variety of administrative tasks for the Senior Business Executive and the Executive team including: managing an extremely fluid calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings
Plans, coordinates and ensures the Business Executive and the Team's schedule is followed and respected
Works closely and effectively with the Business executive to keep him well informed of upcoming commitments and responsibilities, following up appropriately
Provides a bridge for smooth communication between the Business Executive's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff
Strong work experience as Executive Assistant supporting C-Level Executives
Strong interpersonal skills and the ability to build relationships both internally and externally
Highly resourceful team-player, with the ability to also be extremely effective independently
Excellent written and verbal communication skills in Portuguese and English
Ability to maintain customer confidence and protect operations by keeping information confidential
Superior proficiency in MS Office Suite, including Word, Excel, PowerPoint, Visio, and Outlook
Excellent computer typing skills
Solid working knowledge of office equipment, including copier, binder, fax, and scanner

124

Senior Executive Assistant Resume Examples & Samples

Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. Ability to prioritize and adjust to ensure optimal usage of the CTO's time. Ability to identify scheduling conflicts well in advance, and work to mitigate in coordination with key team members
Partner with other members of the CTO's core team on critical organizational meetings (all hands, external speaking engagements, etc.) to ensure that the CTO is supported with appropriate preparation, minutes, etc
Remove friction by ensuring that the CTO and core team get to where they need to be when they need to be there. Ensuring that there is a cadence of team meetings and a travel calendar well in advance
Conserves executive's time by pre-viewing, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating calls/video conferences
Domestic/International travel planning and expense reconciliation
Prepare documents, reports, and other materials for staff and business meetings
Plan and coordinate monthly/weekly team meetings
Works with other executive assistants/leaders to ensure meetings are productive, individuals are prepared and occur on time
Event planning, both onsite and offsite meeting planning, presentations and other special projects as needed
Maintains confidences and protects operations by keeping information confidential as required
Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions
Proficiency with Microsoft Office: Outlook, Excel, Word, PowerPoint, and SharePoint
Strong attention to detail and the ability to exercise good judgment
Effective written, verbal, and interpersonal communication skills
Extremely organized with the ability to work on multiple projects and meet deadlines Ability to maintain a high level of confidentiality
Previous experience as an Executive Assistant to a C-level executive
Associate or Bachelor's degree preferred
LI-MH3

125

Senior Executive Assistant Resume Examples & Samples

Will work within a highly visible, matrix international organization with significant multi-tasking capability as a team player
Manage complicated and extensive executive travel, domestically and internationally
Ensure accuracy and completeness in expense reports
Manage extensive calendar scheduling. Arrange meetings and interface with executive management, customers, board of directors, etc
Handle confidential matters with external and internal stakeholders
Work independently with minimal instructions and supervision
Handle multiple, often aggressive tasks and effectively manage day-to-day issues, as they arise
Will work with multiple database, software tools for reporting and ordering (POs, time reporting, supplies/catering, document management)
Liaise with all employee levels within a very large multi-cultured organization
Support events and function

126

Senior Executive Assistant Resume Examples & Samples

At least 5 years of administrative/executive level experience
Knowledge of legal terminology, principles and concepts
Proficient in Microsoft Office Applications
Excellent written and oral communication skills; strong interpersonal skills
Calm, professional demeanor, ability to relate with public, medical staff, and hospital staff in any situation
Ability to adapt to fast-paced, ever-changing environment that demands tact and confidentiality
Must be willing to “step outside the job”, observe and perform tasks that ensure successful day-to-day hospital operations

127

Senior Executive Assistant Resume Examples & Samples

Proficiency in both written and spoken English
Self-motivated and resourceful
Demonstrable experience of being able to achieve tight deadlines and multi-task
Strict attention to detail
Clear thinking and concise communication is important when interacting with different groups and balancing priorities

128

Senior Executive Assistant Resume Examples & Samples

Manages calendars and coordinates meetings or conference arrangements for business line President - 20%
Makes complex domestic / international travel arrangement - 10%
Basic report analysis to highlight items needing special attention or follow up - 10%
Anticipates and prepares materials and presentations needed for meetings, conferences, internal reporting and appointments -10%
Composes draft correspondence about complex or sensitive matters for executive consideration and approvals - 10%
In executive’s absence ensures that requests for action or information are relayed to the appropriate department - 5%
Prepares and manages President’s expense reports and approval of President’s direct report expenses - 5%
Manages all other administrative systems including indirect allocations regarding the line of business President’s responsibilities -5%
Files and manages documents and company’s retention policy for line of business President - 10%
Follow up on Sales calls action items - 5%
Coordinate portfolio periodic reports - 5%
Uses judgment and initiative to determine approach or action to take in non-routine situations - 5%
Minimum 5 years of experience in administrative assistant or secretarial role
Bilingual (Portuguese or Spanish)
5-years of experience in administrative assistant or secretarial role in a corporate environment

129

Senior Executive Assistant Resume Examples & Samples

Support the Vice President and Controller and Vice President and Treasurer
Coordinates domestic and international travel arrangements: Books flights online or with travel agent's assistance; reserves Corporate Jet; creates travel trip itineraries; arranges for transportation, lodging, and other needs while traveling; communicates with supervisors while traveling to ensure that they are fully informed of all issues arising; and completes expense reports in multiple currencies following travel
Performs daily administrative tasks: Screens phone calls; reads and responds to mail and email; maintains calendar; organizes and schedules WebEx, Net, and on-site meetings via Outlook; approves bills and processes invoices; maintains contact with external bankers, auditors, and consultants; maintains departmental file systems processes purchasing, and expense reports
Organizes global meetings such as monthly earnings calls, and quarterly Sr. Financial Leadership Council (SFLC) assists in the assembly and organization of Board of Directors presentations and Audit Committee presentations
Drafts and edits documents, reports, and correspondence: Creates new documents by converting similar documents that are already on file; maintain reports database; types documents from notes; prepares and creates PowerPoint presentations; and maintains organizational charts
Minimum of 7 years’ experience as an administrative assistant including 3 years of experience supporting a high-level executive
1-2 years of college education or an Associate’s Degree preferred
Experience working in global company preferred
Must have professional interpersonal and communication skills
Must be able to work in a collaborative environment with other Executive assistants at BorgWarner World Headquarters
Must have advanced level skills with Microsoft Office applications, and must be able to type 75-80 wpm
Must have the ability to maintain a high degree of confidentiality
Must be proactive, detail-oriented, and able to work with minimum supervision
Set goals and carry out objectives

130

Senior Executive Assistant Resume Examples & Samples

Identifies the preferred method of support for assigned executives and appropriately accommodates the working style. Partners with executive to help him/her be more efficient and effective with his/her time, consistently maintaining strong communication
Assists executive in calendar planning. Acts as a gatekeeper to include prioritization of meetings and managing scheduling conflicts. Keeps the executive informed of changes
Assists the executive with preparing for meetings, to include preparing materials, obtaining materials in advance, distributing materials, and keeping the executive on schedule. Highlights information the executive needs to pay attention to and/or questions he/she may have. Obtains appropriate support for virtual attendees as we as various media needs and other logistics
Provides phone coverage and screens/triages calls and voice mail. Greets and assists planned guests and manages unannounced visitors
Optimizes travel arrangements (transportation, accommodations, agenda) based on the executive's travel needs and preferences. Manages complex itineraries, to include any changes. Enables remote decision-making. Processes related expenses
Coordinates and/or assists with team meetings (staff meetings, all-hands meetings, quarterly on-sites/off-sites, team gatherings, etc.) May assist with event planning
Prepares, updates and organizes information for inclusion in huddle boards, reports, correspondence, presentations, budgets, etc. Edits documents for accuracy, format and arrangement of material. May conduct research on behalf of the executive
Sorts, screens and distributes incoming and outgoing mail for the executive(s). May highlight particular information of interest and/or curate reading material
Assists in keeping the executive highly organized, to include online retrieval and archiving of documents as well as supporting the Company's records and retention schedule
Knowledge of administrative procedures, software applications (such as Microsoft Office Word, Excel, PowerPoint, etc.) records management systems, and other business procedures and terminology
Excellent organizational skills, time management skills and attention to detail, to include regularly anticipating needs and being proactive
Displays high degree of professionalism in order to maintain confidential information, deal with people tactfully, and help establish strong relationships and positive communication
Excellent ability to read and respond to subtle clues and react with situational appropriateness; as normally acquired through an Associate`s degree (or equivalent) and 5 years of relevant administrative experience, to include prior experience providing support at the executive level

131

Senior Executive Assistant Resume Examples & Samples

Relieves CEO or COO of administrative details; coordinates & maintains effective office procedures and efficient workflow
May assist with coordinating executive administrative workflow for executive officers
Responsible for coordinating all CEO or COO projects and projects leads. Helps set and define project priorities and interdependencies
Interacts with executive management in communicating project status and potential project risks
Extracts, evaluates and compiles data to create final deliverable for projects
Schedules appointments, maintains calendars, anticipates demands and ensures smooth office flow. Makes arrangements for and coordinates conferences and meetings. Follows up to ensure appointments are kept
Receives and assists visitors and telephone callers by referring them to executive or other appropriate person as circumstances warrant. Returns phone calls per CEO or COO’s request and communicates results of conversations to CEO or COO
Reads/reviews executive's email and routes/delegates as required. Sorts, reads, and annotates incoming mail and documents, and attaches appropriate file to facilitate necessary action
Composes correspondence and reports for own or executive's signature as directed; determines routing signatures required and maintains follow-up
Assists in arranging business itineraries and coordinates travel
Takes action authorized during officers' absence & uses initiative & judgement to see that matters requiring attention are referred to delegated authority or handled in a matter so as to minimize effect of employer's absence
Maintains budget and expense account records, financial records and confidential files

132

Senior Executive Assistant Resume Examples & Samples

Minimum 12 years of working experience with BA or 8 years of experience with MA
5+ years as an Executive Assistant to C-level executives
LI-AM

133

Senior Executive Assistant Resume Examples & Samples

Manage Executive schedules, including scheduling and coordinating meetings, establishing agendas and producing documents for executive meetings
Support weekly Executive Staff Meeting including meeting space and food arrangements, agenda preparation and notes and tracking action items
Provide project support to department leaders as assigned
Perform various special projects,
Handle document and presentation preparation for various meetings, which may include Board meetings, senior management meetings, and other departmental requests
Prepare and manage budgets
Maintain key relationships and communications within the company and with external vendors to ensure business needs are met
Schedule and arrange events, while managing budgetary responsibility
Arrange and coordinate business travel
Handle confidential material relevant to company operations, including preparation of executive level correspondences
Provide receptionist phone coverage as needed and processes calls and mail as appropriate
Seven or more years of progressive, relevant executive assistant experience required
Thorough knowledge of administrative practices and procedures
Exceptional office skills – Outlook, PowerPoint Word, Excel and Web updates
Detail oriented and able to handle multiple priorities effectively
Excellent customer service and people skills
Event planning and coordination experience
Must be comfortable and confident interacting with senior executives
Positive attitude, open and honest communication and desire to grow professionally as a professional executive level assistant to an Executive Officer
Must possess excellent communication skills, both orally and in writing; to include proper spelling, grammar, sentence structure and professional verbiage
Must possess and demonstrate sound problem solving skills and exercise good judgment at all times
Must demonstrate initiative, resourcefulness and professionalism
Highly proactive and flexible, including the ability to anticipate and identify needs, and develop, suggest and implement successful solutions across a range of assignments
Highly developed organization and planning skills, and the ability to prioritize and manage diverse and multiple projects with a high degree of accuracy
Knowledge of legal protocols, general legal terminology and ability to draft legal documents in Word is preferred
Grace under pressure, and the ability to switch gears at a moment’s notice
Sense of humor highly valued

134

Senior Executive Assistant Resume Examples & Samples

Bachelor’s Degree and/or project management qualification/designation
Proven advanced project management experience including but not limited to; data manipulation, strong time management and problem solving ability skills
5+ years’ experience supporting senior business executive(s) in a large complex business environment
Demonstrated ability to own, manage and complete projects on time with business impact
Excellent organization skills, task flexibility, ability to multitask and change priorities as needed
Excellent verbal and written communications skills, ability to analyze situation and make sound recommendations and decisions
Self-assured and confident in a variety of settings with a strong belief in own capabilities
Ability to develop and maintain strong relationships
Effective presentation of information and the ability to influence required outcomes
Demonstrated ability to manage multiple competing initiatives simultaneously allocating resources to meet the broad spectrum of program goals
Ability to exercise judgment in assessing and determining how to manage inquires, calls and confidential matters
Comfortable working with various levels of senior management
Must have proven record of work experience (5+years) in an coordinator administrator or project management capacity
Extensive computer experience & proficiency with Microsoft software, specifically Word and Excel, a solid understanding and usage of databases, PMO tools, analysis tools, standard reporting tools

135

Senior Executive Assistant Resume Examples & Samples

Screen telephone calls and determine which can be handled by other areas of the bank. Answer complex inquiries which require thorough knowledge of the division's or group's policies and procedures
Type highly confidential materials in the form of memos, correspondence, and letters from drafts
Take and transcribe dictation
Compose agenda and correspondence
Maintain superior's calendar, coordinate and arrange large and/or recurring meetings, luncheons, conferences and seminars
Receive and greet incoming visitors in a professional manner
Direct them to the proper individual and assist them with their needs
Process and coordinate accounts payables and expense vouchers

136

Senior Executive Assistant Resume Examples & Samples

Perform a broad range of very sensitive, confidential, and proprietary administrative functions
Administer and maintain highly confidential and specialized information utilizing an in-depth understanding of organizational policies, procedures, and operations
Perform administrative duties to include phone coverage, meeting coordination (including catering, teleconferences, and video conferences), report preparation, presentations, composing correspondence for signature, expense reports, etc
Coordinate global travel arrangements for maximum cost effectiveness to include processing visa applications, adhering to security travel advisories and charter travel arrangements
Schedule appointments and coordinates officer's interface with other company organizations, clients, and external groups
High School Diploma or equivalent appropriate General Certificates of Secondary Education or global equivalent preferred
Four (4) years of Fluor experience
Expert computer and software skills to include the use of word processing and email as well as the expert use of spreadsheets and electronic presentations
Proficient in use of Fluor specialized software
Strong interpersonal and communication skills, both oral and written
Strong leadership and decision-making skills

137

Senior Executive Assistant Resume Examples & Samples

Provides effective calendar and schedule management in a fast paced, changing environment with accuracy and full follow through
Arranges domestic and international travel
Independently responds to email and phone requests for information
Positively represents the executive’s office with all levels inside and outside of the organization
Manages multiple projects simultaneously
Prepares PowerPoint presentations
4+ years of relevant experience
Proficiency in Microsoft Applications (Word, Excel, PowerPoint)
Experience with arranging domestic and international travel
Collaborative and pro-active team player who is willing to assist others
Proven ability to multi-task and excellent time management
Demonstrates initiative, able to work independently and effectively with change

138

Senior Executive Assistant Resume Examples & Samples

Maintains diaries of the VP Sales, EMEA and other supported Executives; schedules appointments and prepares necessary background materials; monitors upcoming deadlines and events and follows through on necessary details
Coordinates all travel, transportation and accommodation for supported executives, including complex domestic and international itineraries, and processing of necessary travel visas
Processes expense reports in a timely manner and fills out timesheets for supported executives. Keeps detailed records of all expenses and receipts
Track activity in our Sales Force system
A flexible approach to work is essential
5+ years professional work experience ideally having supported more than one Senior Executive simultaneously
Must be a self-starter with a high level of energy, superior judgment and problem-solving capabilities
Must be reliable, flexible, responsive and possess a sense of urgency when/if necessary due to critical business demands and have a strong work ethic. Personable, with a professional demeanor and ability to handle all situations with discretion and tact. Must have a collaborative approach and willingness to assist others
Excellent customer service and interpersonal skills with superior verbal and written communication skills; demonstrated ability to work well with all levels of internal management and staff, as well as external clients and vendors
Strong written and editing skills desired
Excellent planning and organisational skills with the ability to anticipate needs and juggle priorities successfully
Strong computer skills, including proficiency in Microsoft Office, including Outlook calendar and email, Excel, Word, and PowerPoint
Sense of humor always important
Being an excellent team player is essential

139

Senior Executive Assistant Resume Examples & Samples

Diary management: Arranging and organise meetings internally and externally on behalf of the President and Vice President for APJ both locally and internationally
Receives, screens and handles telephone calls, incoming mail and other correspondence, some of which may be of a confidential or sensitive nature
Raise POs and other payments etc. to process payment and engage supplier services
Communicate team wide events, facilities issues and other announcements
Requesting and/or preparing documentation or briefings for meetings
Manage local and international travel arrangements, including Travel Authority Forms
Manage the expense process as and when necessary
Arrange catering, lunches and organise events as required and in line with company guidelines and budget
It is essential to work collaboratively with the Executive Assistant’s of the President’s direct reports
Interacts and establishes networking relationships with outside customers/high-level executives/administrative assistants in a professional manner
Prepares reports and other materials for employee and business meetings. May attend staff and leadership meetings; take and distribute minutes and follow up on action items
Maintains and analyzes files and records which often contain information of a confidential nature
Experienced EA background with a minimum of 5 + year’s experience. Preferably from the Technology industry but not essential
Proven ability to support and operate with President and Vice President level roles
Must have experience supporting multiple regions and the ability to communicate and build strong relationships with Executive Assistants and Leaders in those regions
You will be comfortable working autonomously and have the initiative to make decisions and judgment without supervision
You will be a self-starter and organised, take control and drive opportunities on behalf of the President and Vice President
Experience with domestic and international travel arrangements
You will be required to have excellent follow up and closing skills
Superior level of administrative and support skills
Must have very strong diary management skills
Advanced experience with MS Word, Excel, PowerPoint, MS Outlook as well as Webex, Video Conferencing and Conference Calls
Superior organisational skills, ability to work under pressure, manage competing priorities and working to tight deadlines
High attention to detail and confidence is essential
Proven ability to maintain confidentiality and manage sensitive information
Strong interpersonal & communication skills, relationship building skills and ability to push back is a high priority
An energetic and enthusiastic approach and a team work ethic
A professional and influential written and verbal communication style is essential
The desire to take on extra project responsibilities and further your career

140

Senior Executive Assistant Resume Examples & Samples

Dedicates majority of time (about 90%) to direct administrative support for the CHCO
Handles highly confidential information and situations in a professional manner maintaining discretion at all times
Maintains complex schedules and proactively knows what can shift and who the appropriate contact is in each department to effectively manage time
Creates correspondence, agendas, and presentations as required by the CHCO
Proactively makes travel arrangements, anticipating future travel needs and fully prepares travelers with meeting materials
Serves as a role model and provides guidance of best practices to other HC administrative staff
Fully leverages technology to find the most efficient and effective way to complete work
Independently researches, collects and compiles documents and data for special and regular projects. Demonstrates appropriate discretion to seek input and guidance as needed to ensure projects are completed efficiently, effectively and on a timely basis
Provides back up administrative support to individuals within the Human Capital leadership team (contact management, large meeting set up, correspondence, etc.)
Interfaces with other members of the HC team, Baird associates and external parties as the CHCO’s representative
Delivers exceptional client service and builds strong client relationships. Answers and/or initiates phone calls and emails and finds solutions to inquiries utilizing resources as necessary
Available to support the needs of the leaders outside of standard business hours
Performs any other duties as assigned

141

Senior Executive Assistant Resume Examples & Samples

Minimum of 10 years of progressive administrative experience with at least 4 years’ experience at the executive level
Minimum of 1 year experience gathering, editing and publishing confidential and/or strategic business plans for a publicly traded organization
Minimum 2 years in a supervisory role
Proficient in computer skills including Outlook, Word, Excel and PowerPoint
Excellent communication skills; both written and verbal
Demonstrated competencies of customer focus, priority setting, and organizational agility
Demonstrated competency of developing peer relations and participating as a team member
Ability to interact with senior executives, both internal and external and Board Members
Ability to handle confidential materials and maintain confidentiality
Ability to coordinate extensive travel arrangements, to include flights, chartered aircraft, accommodations, car service and meals
Obtain and maintain status as a Notary Public Required
Ability to adjust to frequent change
Periodically negotiate and bind the company to multiple financial contracts for investor meetings and executive management meetings held in locations throughout the country. This includes group lodging, banquet facilities, catering, travel, audio visual equipment and other associated costs
For numerous internal and external bound publications and visual presentations seek, gather, edit and assemble legal, financial and/or confidential data from internal management, consultants, Board Members, etc
Using discrete judgment, commit the CFO to internal and external meeting dates, teleconferences, videoconferences, public engagements and extensive travel to remote offices / other locations
For most communication intercepted on behalf of the Officer, interpret the level of significance and/or involvement of the Officer should be immediately advised of
Due to the Officer’s frequent required absence, determine, when requested, the level and detail of operational/confidential information to be released
Using initiative, empathy, composure and/or authoritative abilities, resolve minor conflicts or disputes typically arising from management deadlines and organizational changes
Coordinate and team with other departmental staff to ensure the corporate office has administrative professional representation on a consistent basis
Oversee and supervise reception area and all desk procedures
Timely completion of external and internal meeting plans within operational budget guidelines
Thorough execution of assigned meetings and events
Accurate and timely release of oral communication and dissemination of written documentation
Consistent professional demeanor and representation
Adherence to all company policies and procedures

142

Senior Executive Assistant Resume Examples & Samples

Provide superior administrative support to the CFO, and as needed the Global Finance Leadership Team
Responsible for calendar management/coordination for multiple team members
Significant travel and itinerary coordination, including multi-segment international travel; client, investor, analyst, JLL team and Board of Directors meeting coordination
Detailed and accurate expense management
Interview and candidate coordination
Event planning for multi-day meetings, including senior level external and internal gatherings
Meeting planning and scheduling, including conference calls, video calls, Webex setup and room reservations
Organize logistics for quarterly external reporting
Presentation creation and formatting
Supply orders and catering for meetings
Review work processes to find greater levels of productivity within the role and team
Successfully manage special projects such as move coordination, team calendar tracking, onboarding new leaders
Minimum of seven years senior level administrative support experience
Minimum of two years of global team support experience, preferred
Event and meeting planning experience, preferred
Experience with supporting a Finance team or an Accounting team, a plus
Real Estate knowledge, a plus
Asserts discretion and professionalism when given to access confidential and/or private information
Maintains a high level of professionalism and integrity as a team player
Able to adapt to changing team needs and can effectively prioritize work from multiple sources
Works for, and communicates effectively with, multiple levels within the organization with minimal daily supervision
Respected as a key resource and contributor
Flexibility to work outside of normal business hours when required; cognizant of global schedules
Resourceful and can find solutions to various administrative issues
Possesses excellent communication skills
Ability to thrive in ambiguity – Can navigate through a complex, multi-faceted organization with multiple stakeholders
Advanced MS Word, MS Excel, MS PowerPoint and MS Outlook

143

Senior Executive Assistant Resume Examples & Samples

Provide administrative support to a senior-level executive and team
Maintain frequently changing calendars through Outlook and understand Executive's priorities to effectively manage that calendar
Coordinate all aspects of executive level appointments, meetings, receptions and conference calls / video conference / Live Meeting for multiple time zones
Handle incoming calls and be able to exercise independent discretion when responding to inquiries
Coordinate frequent travel arrangements
Serve as back up support for other managers or administrative staff within GGA and Legal as needed
Proven ability to work well with others; must be a good team player
Prior experience as an Administrative Assistant required (5+ years) and at least 10 years’ experience as a senior level assistant

144

Senior Executive Assistant Resume Examples & Samples

Completes a broad variety of administrative tasks for the Services, SVP/ EC Member including
Managing an extremely active calendar of appointments; completing expense reports
Manage logistics of all SVP, Services off-site meeting and assists senior EC-EA team with any department meetings as needed
Managing external contacts; proactively understanding who they are, who the primary
At least 5 years of administrative support experience. AA degree or equivalent work experience
Excellent verbal and superior writing and report presentation skills are essential
Polished professional having significant experience (minimum 2 years) supporting a C level fast paced executive
Demonstrated success where personal results and accountability are evident
Strong sense of teamwork
Advanced PC skills in Microsoft Office, including Word, PowerPoint and Excel
Proficient with technology including mobile device

145

Senior Executive Assistant Resume Examples & Samples

Screens calls for the executive and responds to moderately complex inquiries from management employees or external sources regarding a variety of questions, such as clarification of company policy and procedures. Communicates sensitive information to senior management or external sources
Coordinates with internal and external executive-level staff to accomplish moderately complex activities, such as scheduling, identifying outside speakers, and developing agendas or recreational programs for non-local group meetings or events. This may also include conducting research and compiling information for quarterly or annual reports, departmental projects or company task forces, where information must be gathered and compiled from a variety of sources
Receives general direction. Identifies needs and initiates administrative projects
10 plus years of executive administrative experience
Experience working with Microsoft office products, including Outlook, Excel, Word, and PowerPoint
Extensive experience in providing senior-level executive administrative support with proven aptitude to manage numerous confidential documents and issues on behalf of an executive
Experience effectively managing the internal/external time commitments of an executive to facilitate the most effective use of the executive’s time
Experience initiating independent judgment in managing the daily schedules of the

146

Senior Executive Assistant Resume Examples & Samples

Provide self-directed and hands-on administrative support to the Chief Executive Officer and Chief of Staff
Organizes, prioritizes and appropriately handles documents and sensitive /confidential and complex information with the utmost discretion and diplomacy
Partners with Chief of Staff to coordinate calendarization and priorities
Interact and support BOD interactions (for the BOD and committees)
Work collaboratively with the EA team to maximize leadership team efficiency
Maintain department correspondence and files
Typing and transcribing of correspondence, memorandums, etc. for distribution
Plan, schedule and coordinate routine travel and meetings (on and off-site, conference calls, video conferencing and WebEx) as necessary
Compile and bind material for Executive level meetings
Prepare and distribute agendas / meeting minutes
Interface with clients, candidates and vendors
Answer and screen telephone calls using proper etiquette and discretion
Assist executives in preparing documents and presentations
Accurately enters expenses manages approval process
Provide presentation support, coordinate meetings and V.I.P. planning
Assist in coordinating interview schedules for potential candidates
Ability to lead by example in support of the Company’s essential characteristics and values: strong ethics
Develop strong relationships and regularly interface with the Catalina Leadership Team (CLT), Senior Catalina Leadership Team (SLT) and other Sr. Executives
Ability to work independently and manage time effectively to meet individual goals and deadlines

147

Senior Executive Assistant Resume Examples & Samples

Manage Microsoft Outlook calendar, inbox, and address books; respond to incoming telephone calls, routing calls as appropriate
Schedule and coordinate meetings / conference calls; prepare related materials / correspondence
Arrange and coordinate complex travel itineraries
Process expense reports and vendor invoices for reimbursement/payments and reconciliation
Interface with senior leaders, executive assistants of senior leaders, at all levels of the organization, both within and outside the company
Coordinate various on-site and off-site meetings and engage with Conference & Event Planning
Assist in the preparation and/or coordination of memoranda, presentations, reports and spreadsheets by preparing and editing text, slides and other materials
8+ years of relevant experience
Extensive knowledge of MS Office tools
General understanding of business cycles (ie. investor meetings, earnings calls)
Strong executive presence, relationship building and interpersonal skills

148

Senior Executive Assistant Resume Examples & Samples

Update and maintenance of calendars for the SVP Worldwide Sales, and VP Americas/Global OEM Sales
Schedule internal and external high-level meetings, calls, and video conferences
Organize and coordinate major events and conferences Worldwide Sales Kickoff in conjunction with Marketing
Coordinate the weekly Management Staff Meetings and yearly department’s Business Update Meetings
Coordinate all the customer related meetings and manage the customer meetings schedule for all the major tradeshows the company is attending
Provide general support to HR and others as needed in the Austin office
Be a liaison, mentor, and keep open line of communication with all the other Executive Assistants within the company
7-10+ years’ experience working with senior executives; senior sales executive experience a plus
Proficient in MS Office: Word, PowerPoint, Outlook, Excel, Lync
Experience planning and coordinating travel, including booking international travel
Ability to manage calendars, perform complex travel and meeting coordination
Demonstrated excellence in event planning and coordination (up to 400+ attendees)
Experience managing expenses (preferably within Concur)
Demonstrated ability to manage sensitive and confidential information discretely

149

Senior Executive Assistant Resume Examples & Samples

Maintain calendars, schedule meetings, send Outlook calendar appointments, reserve conference rooms, and coordinate logistics for meetings, including audio/visual needs, presentations, and food and beverage catering
Makes administrative decisions, handles correspondence, makes appointments and serves as a liaison internally to the group and externally to visitors, as required
Handles business, company, and personnel details of a highly confidential and sensitive nature
Collects and prepares information for use in discussions and meetings of staff and outside individuals as well as department team
Requires experience in working with senior level executives within and outside the company, as well as experience with customers, vendors, and other visitors,
Prior experience in a scientific, engineering or related industry preferred
Above average computer skills, including Microsoft Office programs
Adaptability to changing needs and situations
Extreme attention to detail and ability to work independently on a broad variety of projects
Excellent interpersonal and organizational abilities
Maintain a high level of confidentiality
Anticipate, identify, and resolve problems in a timely manner
Research, analyze, summarize, and report information in an effective manner
Demonstrate professional demeanor

150

Senior Executive Assistant Resume Examples & Samples

Provides advanced-level administrative support to senior executives of the company (SVP and above), effectively managing the day-to-day administrative functions including planning, organizing and scheduling
Experience working with senior-level executives within and outside the company, customers, vendors, visitors, etc. (comparable to at least 8 years)
Excellent Microsoft Office skills (spreadsheets and powerpoint)
Excellent communication, organizational and interpersonal skills. Employee will interact with internal and external parties
Ability to identify and set priorities and effectively perform a variety of task simultaneously while demonstrating high level time management skills
Ability to deal professionally with highly confidential information and matters
Positive attitude and ability to work effectively with others at all levels of the organization
Ability to lead and provide task assignments and direction to other administrative or clerical personnel
Recognize and troubleshoot conflicts while providing solutions
Excellent logistic and planning skills for meetings, travel, etc
Thorough knowledge of company policies,operations and procedures

151

Senior Executive Assistant Resume Examples & Samples

Strong verbal and written communication skills, will need to interact with multiple levels of management and leaders (both internally and externally)
Excellent follow-up skills
Self-motivated, pro-active team player a must
Proficiency in Microsoft Word, Microsoft Power Point, Microsoft Excel
High level of Proficiency in Microsoft Outlook
Willingness to learn new software as needed
Experience in prioritizing work and managing expectations with senior leaders
Experience in supporting multiple managers
Passion and interest in Marketing/Innovation space beneficial

152

Senior Executive Assistant Resume Examples & Samples

Handle confidential information and communication appropriately
Assists in the creation of PowerPoint, Word and Excel documents
Creating and submitting expense reports for legal team
Records Management – Iron Mountain record keeping
Billing- Oracle System and other electronic billing systems
Arranges domestic travel
Distribution for daily mail, summons and subpoenas
8+ years executive admin experience
Exceptional organizational skills, strong team player; keeps calm under pressure
Resourceful with a proactive approach to problem solving
Proven ability to multi-task and practice excellent time management
Demonstrates initiative, able to work independently and effectively in a changing environment
Positive attitude and a sense of humor
Experience with electronic legal billing systems strongly preferred

153

Senior Executive Assistant Resume Examples & Samples

Make travel arrangements and manage executive’s calendar/schedule
Ensure messages and communications are accurate and prioritized
Set-up executive level meetings to include creating/maintaining agendas or action items
Attend meetings (including executive level), record action items ensuring timely completion of those items
Create/maintain records for Executives’ expenses, PO’s and budgeting reports
Prepare and coordinate both internal and external correspondence/communications
Design and prepare various analytical reports and dashboards
Complete assigned tasks in a timely manner
Progressive knowledge of administrative duties including time and calendar management, travel, expenses and event planning/presentations
Proven organizational skills with the ability to carry a blackberry and laptop as well as the ability to work a flexible schedule to support executive during times of international travel
Expert knowledge of MS PowerPoint, Excel and Outlook
Solid background as a self-reliant, proactive, intuitive professional with the ability to anticipate needs
Demonstrated professional with the ability to effectively manage interactions with internal and external individuals at all levels
Ability to handle stressful situations and bond professionally with all customers
Time management and schedule adherence skills
A desire to succeed and grow in a professional sales environment is essential

154

Senior Executive Assistant Resume Examples & Samples

High proficiency in database management and internet research
Advanced proficiency in Microsoft Excel, Outlook, PowerPoint and Word
Self-starter who can problem solve, provide strategies and alternative solutions to management team

155

Senior Executive Assistant Resume Examples & Samples

Administrative support for department(s), specifically Legal, Ethics & Compliance and Regulatory Compliance
Types all correspondence and prepares special reports and proposals with a high degree of accuracy
Drafts correspondence responses as appropriate and responds to RSVP's and makes necessary arrangements
Receives and handles incoming calls and diplomatically screen's the CEO, Global CFO, Chief Legal Officer and/or President's calls and routes or handles as necessary. Takes detailed messages to provide executive with maximum understanding of caller's request. Responds to priority calls in a timely manner
Coordinates and prepares meetings, materials and communications for the Board of Directors
Schedules meetings, arranges meeting locations and refreshments and takes meeting minutes as requested
Coordinates and schedules executive's calendar
Coordinates travel arrangements for the CEO, Global CFO, Chief Legal Officer and/or President and prepares itineraries for trips
Prepares and submits expense reports in a timely manner. Reviews corporate credit card to ensure that all business expenses are expensed. Ensures that the CEO, Global CFO, Chief Legal Officer and/or President receives all expense reimbursements
Anticipates and prepares materials needed by Executives for conferences, correspondence, appointments, meetings and telephone calls
Opens and reviews incoming mail, prioritizing and highlighting important dates and times for Executive
Coordinates and distributes monthly reports to Executives and Senior Management in a timely manner
Maintains and generates confidential files, reports and records
Assists in various daily encounters and inquiries (internal and external) to free up executive from interruptions
Able to build solid, effective working relationships with others
Able to communicate clearly and convey necessary information
Able to adjust readily to change and adapt as needed
Able to interact effectively with all levels of management
Able to work independently with minimum supervision
Able to maintain a positive attitude in the face of criticism, rejection, or failure
Able to use common office equipment
Possesses basic clerical and data entry skills
Possesses strong data entry skills
Possesses strong organizational and time management skills, driving tasks to completion
Able to use relevant computer system applications (which may include spreadsheets, word processors, databases, etc) at an intermediate level
Able to input 60 words per minute (wpm)
Required Education: High School/G.E.D
Minimum 8 years experience working in an in-house and/or Corporate legal setting/environment desired
Experience working as Executive administrative assistant desired

156

Senior Executive Assistant Resume Examples & Samples

Manage complex, changing calendars; schedule and prioritize meetings and appointments; organize related arrangements including rooms, equipment, catering, and other resources as needed
Answer and screen telephone calls, take messages, respond to questions, and direct calls, as appropriate
Arrange travel and related accommodations (hotels, transportation); coordinate agenda as/when required; create comprehensive and detailed itineraries
Prepare, organize and maintain documents, files, and other records of a complex or confidential nature
Assist in preparing letters, memoranda, presentations, and other documents using word processing, spreadsheet, and presentation software packages
Proofread documents and presentations for grammar, content, substance, and accuracy
Prepare, review, and process expense reports and invoices; track processing of payments and invoices
Interact professionally and comfortably with C-level executives and their assistants
Maintain confidential information and secure access to sensitive personnel and company information
Prepares notes of meetings and conferences, as needed
Purchase office supplies and stationery for the team; operate standard office equipment such as photocopier and fax machine and arrange servicing as needed
Other responsibilities as discussed and agreed over time
Minimum of 10 years of administrative experience
Minimum of five (5) years of experience directly reporting to and supporting C-level executives and their teams
Demonstrated critical thinker, strong attention to detail and accuracy
Excellent interpersonal, written, and oral communications skills; relate professionally with executive-level management; work effectively and network with teams throughout organization
Proactive approach to problem-solving with strong decision-making capabilities
Strong planning, organization, calendar management, and project management skills; able to effectively establish priorities, meet deadlines, work independently, and manage multiple tasks simultaneously
Advanced expertise with MS Office (Outlook, PowerPoint, Word and Excel), experience working with other corporate software tools
Handle confidential information with discretion; outstanding document and file organization skills
Strong record of high performance in a fast-paced, constantly changing environment
Education: minimum of two years college required
Education: undergraduate degree preferred

157

Senior Executive Assistant Resume Examples & Samples

Manage confidential information, balance priorities and deadlines, and ensure duties completed in a timely and accurate manner
Sort and relay needed information to management, peers, and other employees as required
Work independently under general supervision, handle multiple assignments, set own work priorities, and meet all deadlines
Communicate across multiple cultures
Liaise with domestic and international internal and external contacts on business meetings, travel, hotel arrangements, invoice follow ups, events, etc
Proactively manage and coordinate SVP calendars
Show teamwork through assisting peers and fellow assistants when needed
Maintain data in spreadsheets and additional databases
Prepare presentations and reports
Receive, sort, distribute, and ship mail or additional packages
Copying files and documents, as well as additional filing or file management
If fluent in Portuguese and English, translating documents
3+ years of experience in an executive support role coordinating highly sensitive activities in a professional setting
3+ years of experience in large manufacturing or agricultural company
3+ years of experience working cross-culturally and understanding how business is conducted internationallyKnowledge of working cross-culturally and understanding how business is conducted internationally
Proficient in Microsoft Office applications (Word, Excel, PowerPoint)
Bilingual (fluent) in Portuguese and English

158

Senior Executive Assistant Resume Examples & Samples

Provide comprehensive C-level executive administrative support to the SVP and VPs of Illumina's Enterprise Informatics Business Unit
Managing daily calendar, showing flexibility and problem‑solving abilities to adjust or prioritize schedules based on last‑minute needs
Organizing complex, domestic and international travel arrangements for the SVP, VP, and Senior Directors, including passport/visa requirements, and expense reports
Organizing and supporting staff meetings, teleconferences, global leadership off sites, all hands meetings across different sites, and other events

159

Senior Executive Assistant Resume Examples & Samples

Prepare agendas and make arrangements for internal and client project meetings
Maintain executive’s travel and day to day agenda and profile
Compile, transcribe, and distribute minutes of meetings
Conduct research, compile data, and prepare papers for consideration and presentation by engineers and project managers
Coordinate and direct office services, such as document preparation, personnel tracking, supplies ordering, and housekeeping, in order to aid engineers and project managers
May prepare invoices, reports, memos, letters, engineering specifications and other documents, using word processing, spreadsheet, database, and/or presentation software with direction from engineers and project managers
Coordinate monthly Health and Safety activities
Minimum 10 years of administrative experience in a professional setting in an engineering firm
Readily learns programs/systems
Familiar with Word and formatting techniques
Familiar with Excel and PowerPoint basics and presentations
Good communication and organization skills
Accepts and adapts to change well
A self-starter, motivated to contribute to the group
Able to maintain confidentiality of employee sensitive material

160

Senior Executive Assistant Resume Examples & Samples

Manage complex calendar and scheduling for the SVP of AWS Utility Computing
Drive team activities including staff meeting agendas, all-hands meetings, supply ordering, and cyclical events such as annual planning sessions and performance reviews
Manage conflicting scheduling and project priorities and provide visibility and advice on time management
Provide day-to-day support including meal delivery and expense reporting
Coordinate international and domestic travel
Provide leadership and mentorship for Executive Assistants throughout the organization
Build relationships with executive offices throughout the team and across the company
10+ years of experience assisting at the executive level in a fast-paced environment
Demonstrated ability to handle administrative details independently while exercising good judgment in keeping team members adequately informed
Strong proficiency with Microsoft Office, especially Outlook, Excel and Sharepoint
Experience working within complex and global organizational structures
Proven history of driving clarity in an environment with high ambiguity
Proactive, and very detail-oriented
Creative approach to problem solving and event planning
Strong history of personal and professional integrity and discretion
Certification in Microsoft Office Suite
Track record of working with high discretion

161

Senior Executive Assistant Resume Examples & Samples

Demonstrate hands-on finance or business analysis through coursework and/or extracurricular activities
Have ability to handle multiple priorities and confidential information
Possess strong customer focus of internal and external customers
Have good written and oral communication as well as strong presentation skills
Independently demonstrate the ability to identify problems and work toward resolution
Perform a number of confidential administrative duties for the President’s Office
Interact with domestic and international executives, external customers, and vendors
Collaborate with primary administrative support regarding task/assignment distribution
Analyze data/metrics from various databases, create Excel reports and PowerPoint presentations
Manage a demanding calendar schedule with emphasis on prioritization
Have the ability to schedule and manage appointments across multiple time zones
Use independent judgment to plan, prioritize and organize diversified workloads for self and other executives
Consistently balance multiple priorities ensuring that actions are aligned with priorities
Organize, maintain, and create files, records, and archiving systems to facilitate the timely retrieval of information
Have the ability to organize and manage large meetings and to independently book international travel
Process expense reports for executives
Quality check the expense reports for all direct reports prior to approval
Provide continuous coordination with T&E and Compliance departments to make sure policies, procedures and guidelines are being adhered to correctly
Provide back up support to the assistants of the Country Leadership Platform
Assist with small projects across executive offices such as, President’s Office and CFO, seeking clarification when necessary to complete tasks
High school diploma with a minimum of 8 years' of relevant experience or Associate’s degree with 6 years’ of relevant experience
Must be self-directed and proactive with the ability to prioritize activities and make sound decisions in a complex environment
Attention to detail, goal seeker, and demonstrated strong work ethic
Proficient with Microsoft Office tools especially MS Word, MS Excel, and MS PowerPoint
Ability to work within a team atmosphere and have the ability to communicate ideas and needs
Experience with high-level contacts and exposure to sensitive information requiring confidentiality, tact and diplomacy
Proven organizational skills and multi-tasking capability
Ability to interact and work well with people in a team environment

162

Senior Executive Assistant Resume Examples & Samples

Provide critical executive administrative support to the General Counsel and the Board of Directors
Effectively manage and execute a wide variety of administrative projects as needed
A BA or BS degree
5+ years of Executive/Administrative Experience
Experience working in a legal environment is a plus
Technical proficiency and significant expertise with Microsoft Office tools including Microsoft Excel, Word, PowerPoint, and Outlook
Proven track record of meeting deadlines and successfully managing administrative processes and projects
Excellent interpersonal, written (grammar, spelling, format) and verbal communication skills
Significant experience writing and editing professional correspondence
Experience in effectively managing multiple projects simultaneously
Demonstrated problem solving skills
Self-motivated and able to operate independently with excellent organizational skills and attention to detail
Outstanding ability to work collaboratively with all levels of the organization and demonstrate a team-oriented work style
Excellent time management and multi-tasking skills -- Ability to effectively multitask, juggle shifting priorities, deliver quickly and adapt to changing demands in a fast-paced, dynamic environment
Strong analytical and reasoning abilities
Adherence to maintaining confidential and sensitive information and display sound judgment

163

Senior Executive Assistant Resume Examples & Samples

Determine and assign appropriate staff to address issues and develop strategic and operational plans. Must understand business issues and apply appropriate decision-making skills to set daily priorities. Identify disconnects and clarify expectations
Lead activities, internal or external, to complete assigned projects and/or reports in cooperation with senior management
Respond, investigate, and handle as appropriate inquiries from internal/external customers utilizing a high degree of sensitivity and knowledge of the credit union system/movement, corporate structure and priorities, divisional priorities and products and/or functions
Proactively on own initiative and on behalf of senior management, respond appropriately via memos, letters, documents and reports via PC applications to internal and external stakeholders and customers. Track and manage follow up requests
Proactively research information and create reports using various PC applications
Identify, analyze, and implement process changes to streamline and improve administrative workflow
Help promote migration to new technologies to allow for new process improvements and efficiencies. Independently initiates these changes and mentors/coaches peers to implement as well
Review incoming correspondence via paper or email, lead initiative to determine appropriate action required. Monitor issue for appropriate follow-up
Proactively anticipate and plan senior management’s appointment calendar and activities to allow senior manager(s) to achieve corporate/divisional objectives
On own initiative, initiate and lead development of agendas, presentation materials, meeting deliverables and meeting follow-up items

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Senior Executive Assistant Resume Examples & Samples

Provide executive support to the Chief People Office and multiple HR VPs which includes but is not limited to managing calendars across multiple time zones, making very complex and detailed travel arrangements (both domestic and international) and processing expense reports in an accurate and timely manner
Assist in the organizing of Executive Committee meetings with the Board of Directors as well as meetings with the Talent Leadership team and HR Leadership team
Manage meetings, including arranging logistics, creating and maintaining agendas and following up on action items and key deliverables
Invoice processing, vendor set-up and corporate credit card reconciliation
Organize department events, both onsite and offsite, and team meetings from inception to completion, including planning, budgeting, preparing meeting materials and logistics
Coordinate and support activities such as office moves and new hire onboarding
General administrative functions which include but not limited to ordering supplies, making copies, scanning, arranging courier service and managing incoming and outgoing mail/packages
Effective communication skills, both written and verbal
Ability to anticipate what needs to be done and proactively takes action
Ability to thrive in high-pressure situations and environments while successfully meeting deadlines
LI-MG1

165

Senior Executive Assistant Resume Examples & Samples

Uses discretion in handling details of a highly confidential and sensitive nature that if released, could have legal, financial or public risks
Applies skills and analytical knowledge acquired through experience to perform the more complex duties of the position
Works under limited supervision and executes own work planning. Initiates appropriate action to resolve routine to moderately complex problems
Escalates issues to senior leader when appropriate
Prepares sensitive information for use in discussions and meetings within the organization and with outside individuals
Prepares presentation materials and compiles special reports, letters, and memos, using various software tools such as the Microsoft Office Suite
May be responsible for typical deliverables described in the Administrative Assistant and Executive Assistant profiles
Anticipatory—must be able to plan ahead and identify unforeseen needs
Adaptability— Embrace change and pivot when changes arise
Perseverance—ability to see things through completion regardless of obstacles
Learning mindset—is naturally curious and is interested in broad exposure and interaction outside of core administrative duties. Wants to deeply learn the business
Special projects for senior leader coordinated and administered
Budget reports reconciled with department spending; manager informed
Intermediate spreadsheet models analyzed and synthesized for pertinent information
Reference documents created, maintained and updated for department use

166

Senior Executive Assistant Resume Examples & Samples

Strong communication, oral and written (ability to communicate clearly and effectively with senior leaders, board members and external partners)
Capable of working under limited guidance
Interpersonal skills and an ability to build relationships with employees at all levels
Must possess the ability to exercise sound judgment in a variety of situations

167

Senior Executive Assistant Resume Examples & Samples

Ensure all incoming emails are reviewed daily and categorized appropriately. Ensure all "red flag" issues are identified. Ensure appointment calendar and itineraries are updated daily
Proactively review calendar to call out any conflicts
Handle incoming calls, messages and correspondence according to an agreed protocol with the General Manager/Management Team members
Arrange all domestic and international travel plans including ensuring appropriate visas and letters of introduction are complete. Ensure any information on visiting country is given as it pertains to holidays, customs, travel issues, etc
Complete expense reports and reconcile American Express statements
Coordinate, schedule and assist in planning of meetings and events (on-site and off-site), to include rooms, equipment, meals, airlines, hotel bookings etc. May be required to travel to off-site meeting to assist with meeting coordination
Responsible for ensuring that communication pertaining to meetings/events is disseminated to all relevant participating parties
Ensure follow through on departmental meetings; produce and circulate minutes as required and maintain relevant departmental files
Plan, schedule and follow through on video and telephone conference calls
Manage Procurement Card (Pcard) account, including monthly reporting statements
Administrative duties to include but not limited to assembling, creating and distributing reports and presentations, which include coordination of monthly Townhalls, all associate meetings, meetings with customers, and function-specific meetings
Provide administrative assistance to Management Team members visiting from other Mars, Incorporated units as needed
Responsible for the process and timely execution of materials requiring overnight/express delivery
Set up and maintain administrative systems and procedures for the department. Undertake ad hoc projects as requested
Work closely with facilities management to oversee office activities and functions
Perform office services tasks as necessary
Effective communication skills - listening, oral, and written
Demonstrated proficiency in PowerPoint, Word and Excel
High tolerance for stress with ability to stay focused
Good initiative and follow through
Ability to handle constant interruptions
Ability to handle and maintain confidential and sensitive information
Ability to work independently and efficiently
Self-motivated with excellent organization skills and experience
Must be detail oriented
Ability to multi-task and problem solve in a fast paced environment
Phone Skills - Pleasant, helpful, ability to accurately take messages
Ability to network in order to remain current on issues affecting both the primary department(s) covered, as well as back-up department(s), to be able to appropriately answer questions
Ability to network in order to remain current on associates and areas of responsibility both in primary department(s) covered, as well as back-up department(s), to be able to properly route telephone calls and mail
High School Diploma required/ Business college courses or degree preferred
6 + years of prior administrative experience/knowledge with senior management
Ability to work flexible hours and overtime as required

168

Senior Executive Assistant Resume Examples & Samples

Screens calls for the executive and responds to moderately complex inquiries from management, employees or external sources regarding a variety of questions. Communicates sensitive information to senior management or external sources
Coordinates with internal and external executive-level staff to accomplish moderately complex activities, such as scheduling, identifying outside speakers, and developing agendas for non-local group meetings or events. This may also include conducting research and compiling information for periodic reports, projects or task forces, where information must be gathered and compiled from a variety of sources
Performs considerable coordination and follow-through. Sets priorities and procedures for accomplishing work and may delegate portions to others
Manages the electronic mail of the executive in their absence. Reviews incoming mail, makes decisions as to proper handling and prepares responses or delegates/manages responses by others
Maintains confidential records and reports. Collects, compiles and analyzes data from several sources. May direct others to compile data
Provides support in preparation for the executive’s meetings. May coordinate the preparation or compilation of various meeting materials. Interfaces with subordinates of the executive to plan and coordinate materials
Provides administrative and organizational support to the Administrative Assistant to the CEO and the executive in external business and community leadership responsibilities, e.g., Chamber of Commerce, etc
Utilizes Microsoft Office Products at a high level of proficiency. Prepares and revises documents for use by executive management, e.g., Corporate Calendar
Prepares expense reports. Reviews and approves, within delegated parameters, expense reports of others
Coordinates travel arrangements and meeting preparations. Anticipates a variety of simple to complex needs and potential issues; ensures all needs are met and issues are proactively addressed
Maintains a consistently high level of availability to provide support to the executive according to the executive’s schedule. May require flexibility in work hours or locations
Maintains and demonstrates current knowledge of Duke Energy enterprise organization and business operations. Understands the work preferences and needs of the executive. Communicates effectively with other executives and their support staffs
Exercises excellent interpersonal skills and demonstrates the ability to work with employees at all levels within and outside the organization in a highly professional manner
Effectively handles a wide variety of telephone calls, mail, visitors and appointments to effectively manage the time of the Assistant to the CEO and the executive
Prepares correspondence and written communications using a variety of excellent written communication skills
Effectively manages the internal/external time commitments of the executive to facilitate the most effective use of the executive’s time. May independently make decisions as to who is scheduled for time with the executive as well as other similar task in nature. Actively manages the calendar and time commitments of the executive. The nature of the responsibilities of an executive at the enterprise level increases the diversity, difficulty, and accountability of the executive Assistant role
Carries out all job responsibilities with maximum independence. Exercises judgment and discretion in decision-making involving the planning and execution of support work for executives. Independently and proactively anticipates the needs and support requirements of the executive based on broad knowledge of the work and the individual preferences of the executive; performs or plans, coordinates, and manages the execution of that support
Independently reviews, prioritizes, delegates and distributes in-coming work to be reviewed by the Assistant to the CEO and the executive. May be required to exercise judgment in evaluating whether the work should be presented to the executive for their attention or if it should be delegated to others. Researches work as necessary to ensure the executive has all the information to perform their duties most effectively
Experience in an Executive Assistant role
Extensive experience in providing senior-level executive administrative support with proven aptitude to manage numerous confidential documents and issues on behalf of an executive at one time
Experience initiating independent judgment in managing the daily schedules of the executive and other team members
Ability to work effectively with senior management and other business leaders with the maturity and ability to function independently and work collaboratively
Effective organizational skills sufficient to prioritize work and complete assignments accurately, either independently or as part of a team, while under the pressure of competing deadlines and with frequent interruptions
Ability to positively and effectively interact and communicate, both verbally and in writing, with a professional and culturally diverse workforce as well as with those external to Duke Energy, such as community-based organizations, industry-related organizations, government agencies, etc
Exemplary organization and project-management skills with demonstrated ability to respond quickly to changing priorities
Self-motivated; takes initiative to maintain productivity with minimal oversight
Thorough knowledge of the Duke Energy organization as well as its policies and procedures

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Senior Executive Assistant Resume Examples & Samples

Provides diverse and advanced administrative duties for executive and provides support to the department as required
Makes administrative decisions, handles correspondence, maintains files, makes appointments and serves as a liaison with the public; internally and externally, as required
May have some project administration responsibilities
Handles details of a highly confidential and critical nature and makes high level contacts of a sensitive nature inside and outside the company,
Coordinates, creates, edits and assembles slides for presentations and provides assistance with graphs, tables and charts as necessary,
Arranges department and group meetings ensuring all necessary information is available for discussion
Works on problems of diverse scope where analysis of data requires evaluation of identifiable factors,
Requires a professional certification or equivalent experience in working with senior level executives within and outside the company, as well as experience with customers, vendors, visitors, and other dignitaries,
Requires in-depth knowledge of company operations, policies and procedures
Gathers, assembles and analyzes information from a variety of sources to prepare reports, manuals, agendas correspondence and memoranda using appropriate software
Maintains sensitive records and files
Provides mail services, orders and maintains group supplies, and other general office support services
Coordinates, prepares, updates, distributes both internal and external departmental and/or companywide communications via telephone, email, letters, flyers, etc
Exercises discretion and judgment regarding highly confidential internal and external communications and within generally defined practices and policies

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Senior Executive Assistant Resume Examples & Samples

Setting up meetings, managing incoming meeting requests based on prioritization needs of the executive as well as coordinating meetings including booking rooms and scheduling video connections across time zones
Travel booking including air and ground transportation ensuring comfort of travel while maintaining policy standards are followed and costs are considered
Presentation Creation: ability to to create new and modify existing presentations with at times little guidance, a high level of written communication skills required
Team Web/Repository Maintenance in both SharePoint site and in shared folder structure
Process all business expenses for reimbursement in a timely manner and following policy guidelines
Have sound rationalization and judgement to process approvals in Fieldglass(required for consultant, hires, extensions and timesheets , User Access Requests, timesheets / time off requests, Ariba requests
Order supplies for floor you are sitting on to be shared amongst the team ensuring stock of supplies as well as toner and paper are stocked
Ad hoc requests for travel or room booking for team members
Printing meeting materials, greeting guests, putting guests on building security list, put in facilities requests
Must be fluent in conversational Japanese
Outlook for calendar management, can utilize meeting scheduler, folder, delegation, prioritization, time management
Excel Should be able to create and modify excel sheet content, format to print, basic formulas
PowerPoint strong working knowledge - should be able to create and modify presentations format to print, add notes, print vs screen, animations
Web (SharePoint, HTML) Adding/pulling documents from a SharePoint at minimum more advanced skills are a plus
High level of verbal and written communication skills - must be able to speak professionally and clearly both in person and through phone and over email. Should be able to draft emails from executive as well as be able to effectively proofread presentations for spelling and grammar
Prior working knowledge of concur for booking travel and submitting expenses a plus
Familiarity with workday to conduct basic tasks a plus
Open to minor personal tasks on a one off instance such as getting lunch or making appointments
Flexibility able to adjust schedule based on executives needs/travel, open to overtime if needed

171

Senior Executive Assistant Resume Examples & Samples

Represent the Partner in a professional and confident manner, in both written and verbal communications, internally and externally
Handle work-related matters on behalf of – and alongside – the Partner, some of which are highly confidential in nature
Produces information by transcribing, formatting, inputting, editing, retrieving, copying and transmitting text, data and graphics
Anticipate business and client service’s needs, demonstrating resourcefulness and critical thinking
Engaging and working closely with the national brand champion for all marketing related needs of the partner and the related events
Identify opportunities to be a brand ambassador by building strong relationships with the Partner’s external clients, marketing and account support teams, so that access to clients can be expedited via these positive relationships
Coordinate, support and contribute to a variety of special projects for the Partner and/or service line
Coordinate and attend internal/external meetings as requested to document action items for independent follow up
Support the agile workplace including location and reservation of appropriate space and other required resources
Proactively manage the Partner's schedule with respect to client events and business-related activities, with minimal input and direction
Preference will be given to Bilingual candidates confidently and fluently speaking English and Arabic
3-5 years of experience of office experience as a secretary or equivalent to project management or business analysis, preferably within a complex professional services work environment
Postgraduate/Undergraduate or an equivalent degree in Business Administration/Project Management
PMP/CBAP certification are considered as a strong asset
Ability to become proficient with various software applications specific to the firm’s needs
Proficient knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint), Adobe Acrobat

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Senior Executive Assistant Resume Examples & Samples

Use experience and knowledge of company and executive priorities to make decisions on daily activities, key meetings, schedule changes, etc. Heavy calendaring, scheduling travel, expense reports
Ensure an efficient and productive environment for executive. Anticipate the needs of the assigned executive and proactively address and solve potential issues
Organize, prioritize and expedite flow of work through assigned executive(s) office. Initiate follow-up actions, interpret and communicate executive’s instructions to other personnel, and perform high level administrative support duties for the executive as needed
Act as gatekeeper for executive to determine importance of telephone calls, personal visitors, and incoming mail. Adjust schedules, meetings and activities based on the executive’s daily priorities and activities which may change frequently. Anticipate potential conflicts in priorities and solve them appropriately
May provide answers to immediate issues in the executive’s absence or contact the executive remotely to alert him/her of critical work situations. Provide guidance to individuals in executive’s reporting structure regarding division policies, procedures, practices, etc. in order to resolve problems or determine appropriate course of action. May assist with developing/revising departmental procedures and policies, and may make recommendations for changes to existing procedures as needed
Research and compile data from a variety of sources. May analyze and summarize data to provide executive with relevant information and/or recommendations for management decision-making
Perform special projects for the executive or functional area, which may include coordinating and organizing various activities with a variety of personnel and assuming responsibility for completion, tracking, daily decisions, and follow-up. Prepare periodic or special reports and/or presentation materials as directed, gathering and summarizing narrative and/or various data and documentation from a variety of sources; use spreadsheets, graphics, etc.; compile and format various presentation materials using various software (i.e., slides, overheads, etc.). Monitor and report on the progress/status of various highly visible or sensitive projects as needed or requested
Compose and type a variety of correspondence, executive briefs, etc. requiring judgment and knowledge of functional area; route or respond to correspondence and inquiries not requiring executive’s attention; respond to non-routine communications on executive’s behalf; and draft correspondence for executive’s signature
Maintain executive’s appointment calendar; coordinate meeting arrangements (i.e., facilities, contact applicable parties, etc.); make extensive international and domestic travel arrangements; coordinate activities to ensure smooth flow of business operation
Organize and maintain relatively complex administrative and departmental records; ensure the development and maintenance of filing systems; and follow up on pending matters. Complete expense reports for review and signature, which require knowledge of current international currency rates. Coordinate proper coding of invoices, may maintain tracking systems to keep executive informed of charges/discrepancies
May supervise other secretaries and clerical staff, to include hiring and completion of performance appraisal process
May assist with monitoring and reporting variances to departmental and/or project budgets to executive. Investigate budget discrepancies, and bring attention to appropriate management to affect resolution
Monitor and report on the progress/status of various highly visible or sensitive projects as needed or requested
May assist with developing/revising departmental procedures and policies, and making recommendations for changes to existing procedures as needed
Perform other support duties as assigned to facilitate the smooth operation of the assigned functional area
6+years secretarial experience and 5+ years supporting Senior Management or equivalent work-related experience. Our perfect candidate will have excellent PC skills including software packages such as Microsoft Word, Excel, and PowerPoint. Must be able to communicate professionally with senior managers and possess strong relationship management and customer service skills
Soft skills - Executive Presence; Confidence, Proactive, Self-starter, Organizationally savvy
Demonstrated excellent PC skills including software packages (e.g. Microsoft Word, Excel, and PowerPoint, E-mail, etc.)
Demonstrated effective oral and written communication skills for the purpose of conveying information to internal and external customers, or providing information via written reports or correspondence. Must be able to communicate professionally with senior managers and possess strong relationship management and customer service skills
Demonstrated thorough knowledge and understanding of the Company’s operational procedures in assigned functional area
Demonstrated excellent organizational and time-management skills with ability to prioritize own work
Demonstrated ability to maintain confidentiality of information
Demonstrated ability to handle multiple assignments and projects accurately and with attention to detail. Demonstrated follow-through and ability to complete multiple ongoing projects on time and within specified budget
Demonstrated math skills for the purpose of maintaining budgets, reconciling invoices, or checking figures for accuracy
Demonstrated problem-solving skills for the purpose of maintaining the daily flow of office work, answering questions, and resolving issues
Certified Administrative Professional preferred
Bi-lingual (Spanish) a plus

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Senior Executive Assistant Resume Examples & Samples

Manage administrative tasks such as filing, records management, phone coverage, invoice processing, and report distribution
Coordinate complex administrative tasks
Proofread documents for accuracy, completeness and conformity to established formats
Coordinate and schedule activities for a variety of meetings, and special projects
Provide detailed administrative and clerical support
Assist with growth and training for the Global CM&C SharePoint site
Support the owners group for the RPS SharePoint site
Maintain executive’s calendars and arrange for domestic and international travel
Assist with Board postings using Diligent
Purchase office supplies and coffee supplies
Three years supporting a high level executive; Five years supporting a high level executive preferred
Experience with booking domestic and international travel
Proficiency in MS Word, Excel, PowerPoint, SharePoint and Outlook
Excellent written and oral communication skills; ability to multi-task and organize effectively
Ability to work cooperatively with diverse people and personalities
Work well independently and exercise sound business judgment and decision-making
Strong customer service skills; strong problem-solving and analytical skills
Ability to utilize high degree of discretion and maintain confidentiality; acute attention to detail

174

Senior Executive Assistant Resume Examples & Samples

Performs advanced, diversified and confidential secretarial and administrative duties requiring broad and comprehensive experience, skill and knowledge of organization policies and practices
Routinely involved in issues of a confidential and/or sensitive nature
Prepares, creates, and maintains reports, presentations, etc
Initiates routine and non-routine correspondence and memoranda
Screens a wide range of internal and external telephone calls and visitors, gathers information and decides on course of action, resolving routine and complex inquiries with internal and external contacts
Schedules and maintains complex calendar of appointments, meetings and travel itineraries, coordinates related arrangements, gathers information, and determines and negotiates scheduling issues
May prepare and distribute meeting notes and action items, tracking completion of tasks for a broad area, resolving issues
Performs research for a wide range of issues and subjects as requested
Coordinates departmental/functional administrative activities such as
High School diploma or equivalent plus advanced secretarial training
8+ years related experience supporting senior and/or executive level management, with 5 years at the same company strongly preferred
Intermediate to Advanced level MS Word, Excel and PowerPoint required
Requires working knowledge of commonly used PC applications such as word processing, spread sheets and databases

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Senior Executive Assistant Resume Examples & Samples

Managing the executive’s calendar in Outlook and assisting with his/her everyday business responsibilities. Conserves executive's time by reading, researching, and routing correspondence; collecting and analyzing information; initiating communications where needed, initiating and revising entries for meetings, appointments, and assist in prioritizing activities. Review and sort paper-based and electronic mail, identify action required and take action where appropriate
Anticipate travel needs of executive and coordinate complex travel, both domestic and international, typically involving multiple changes and destinations based on understanding of executive’s availability and obligations. Support with travel documentation (itineraries, visa/passport procedures). Prepare expense reports
Anticipating and preparing materials needed for interviews, meetings, and conference calls – may include the draft setup and/or typing of letters, memos, meeting agendas, reports and presentations; conduct special research for department requiring independent analysis and judgment; compile complex reports, presentations, charts and graphs
Implementing, tracking and maintaining department documentations and filing systems. Coordinate collection and preparation of operating reports, budget expenditures, and statistical reports or performance data. Creating and maintain various department reports in Excel including budgets, expense reports and purchase orders
Coordinating department meetings, events and conferences. Arranging conference calls, video conferences or data conferences, occasionally involving a global audience
Organizing, managing tracking and communicating project deadlines for the department in order to ensure deadlines are successfully met
Uses strong organizational skills to aid others in being more productive. Analyzes problems, determines approach, compiles and analyzes data, and prepares reports/recommendations
Work with internal and external recruiters to schedule interviews and book travel arrangements for candidates
Contacts company personnel at all organizational levels to gather and communicate information
College degree and 10+ years of senior-level experience supporting an executive preferred, or a combination of education and experience that demonstrates the required skills; preferably in a high technology company
Shows understanding of how business and department processes interconnect within organization and among business divisions. Takes into account different dimensions (cross-functional, global, short and long-term goals) to develop optimal solutions
Demonstrated accuracy and thoroughness of work, monitors own work to ensure quality
Advanced computer skills including Word, Excel, PowerPoint, and Outlook
Must have high level of interpersonal skills to handle sensitive and confidential situations with discretion
Reaches appropriate resolution in many varied situations that requires gaining the cooperation of others in sensitive situations without damaging internal or external relationships
Ability to prioritize complex calendar schedules in an ever changing environment often with little direction
In depth knowledge of business language, grammar, spelling, and punctuation and able to develop concise and exceptional written communications
Ability to work in a fast-paced complex environment, and able to be innovative and creative in work responsibilities
Knowledgeable in creating an effective workflow and have excellent organizational skills
Strong analytical ability is required in order to gather and summarize data for reports, find

176

Senior Executive Assistant Resume Examples & Samples

Responsible for performing tactical and strategic administrative support tasks for upper executive level employees of the organization
Responsibilities include performing various tasks in administrative support at the upper executive level
Typically requires a minimum of 7+ years general administrative experience, or equivalent combination of experience and college level education
Regarded as the key administrative employee of the department and is a primary administrative employee in the division/ company

177

Senior Executive Assistant Resume Examples & Samples

Advanced administrative support that includes a daily variety of administrative support to the executive and respective leadership team and periodically for the CFO and other members of the Finance Leadership Team
Serve as ambassador of the group in interfacing with key stakeholders, recruiting and onboarding colleagues and serving as general office manager for the department
Compile and edit committee and board-level materials and communications and other confidential information
Manage multiple projects such as the department Business Continuity Plan, Divisional Required Training
Human Resource support, travel planning, travel expenses when needed

178

Senior Executive Assistant Resume Examples & Samples

Manage calendars, coordinate meetings, teleconferences, WebEx meetings and conferences
Coordinate and process domestic and international business travel arrangements
Monitor designated business traveler’s logistics and generate expense reports
Triage and organize all forms of communication as desired including incoming calls, messages and correspondence received
Act as liaison and facilitate communications between the law department and clients, assess urgency of situation and determine appropriate action
Review, assess, prioritize monitor status of pending items, follow up and keep attorney/staff informed
Verbally and electronically communicate a wide variety of information to multiple audiences
Handle appropriately communications of a sensitive and confidential nature
Generate, revise, proofread letters, presentations, and correspondence
Maintain files and correspondence using accepted legal office practices and company record keeping systems and procedures
Process invoices, track department budgets and generate reports using spreadsheets and internal legal matter management system
Reconcile corporate credit card charges to ensure timely and accurate reimbursement
Coordinate with the appropriate focal(s) to support the acquisition and maintenance of resources. Order and maintain office supplies
Plan and implement logistics for executive level internal and external events
Provide back-up assistance to other Legal Administrators as needed
Experience providing administrative support to multiple customers such as executives, managers and staff members
Extensive work experience using Adobe Professional and Microsoft Office products including Outlook, PowerPoint, Excel, and Word
Demonstrated ability to work under limited supervision in a fast-paced environment, and perform multiple work assignments concurrently, often within a short period of time
A positive, energetic, flexible, and team-oriented attitude
This position must meet Export Control compliance requirements, therefore a “US Person” as defined by 22 C.F.R. § 120.15 is required. “US Person” includes US Citizen, lawful permanent resident, refugee, or asylee
Experience making domestic and international travel arrangements and generating expense reports
Experience in schedule management and travel or event planning

179

Senior Executive Assistant Resume Examples & Samples

Demonstrates professionalism and a service orientation in all interactions with Cox colleagues and visitors in person, via phone and over email
Handles appointments, speaking engagements, travel and meetings/conferences (as requested) to ensure events flow seamlessly. This may include the need for AV equipment, catering, lodging and other travel and meeting space logistics, and expense management and T&E
Prepares materials for the CHRO or on behalf of the HR department leaders as needed (memos, Excel files, Powerpoint presentations, org charts, for example). As such, has STRONG proficiency in Microsoft Office programs, including Outlook, Word, PowerPoint and Excel
Collaborates with other EA’s to help ensure seamless support and coverage across the executive offices (ELT), coordinating back-up support, calendar needs, and assisting each other with large-scale projects, managing within standard work hours and with pre-planning for outages
The qualified candidate for the Senior Executive Assistant role will have 8+ years of administrative assistant experience supporting an executive role
HR department experience is preferred. Familiarity with the operations of an HR department is highly desirable
Strong proficiency in Powerpoint, Excel, Outlook calendar and distribution list management, Word required
Event planning experience required. Although there are internal event planning resources, the Sr. EA must coordinate all details of an event/meeting, including agenda management, budget management, and communications
Professional demeanor, positivity and genuine demonstration of performing in a service role is critical for anyone in human resources, including the Sr. Executive Assistant

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Senior Executive Assistant Resume Examples & Samples

30%Logistical and Administrative Support
Analyzes and uses initiative and independent judgment to make contacts of a sensitive, complex, and confidential nature
Becomes Business Partner with Stakeholder and their team
Manages Scheduling, contact and calendar maintenance (Outlook) with attention to streamlining the executives’ days and ensuring they have the information and documents they need in advance of the meetings in which they need them
Prepares and brief executives and teams on materials required for their daily schedule
Associates Degree preferred or commensurate experience in an Administrative role required
5-7 years of Executive Assistant or project coordination experience
Analysis and use of initiative and independent judgment and may make contacts of a sensitive, complex, and confidential nature
Assist and coach less experienced peers
Conduct highly complex work critical to the organization and works with minimal supervision with extensive latitude for independent judgment
Conduct complex work important to the organization and should remain knowledgeable of corporate policy
Strong project management skills preferred
Ability to work well in a team environment across geographies
Proficient in Microsoft Outlook, Word, Excel, PowerPoint, Outlook, Visio and the Internet
Demonstrate a high degree of customer service and relationship building abilities
Incumbents are considered highly-skilled and proficient in discipline
Ability to prioritize and to multi-task in a fast paced environment, manage several projects simultaneously, meet deadlines, and communicate potential conflicts to manager
Ability to work independently as well as part of an extended, cross-functional team
Ability to be an effective team member and display initiative and flexibility in team goal orientation in an ever changing environment
Ability to be flexible and change with environment, industry, and business demands
Ability to act as a model athenista (emotionally intelligent, dedicated, passionate, intellectually curious, fun, etc.)
Ability to make decisions and execute on same

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Senior Executive Assistant Resume Examples & Samples

Demonstrates excellent judgment and tact when dealing with sensitive issues/situations and the ability to maintain confidentiality
Thinks proactively, anticipates problems, analyzes situations, develops effective solutions, and takes initiative to facilitate seamless operations for the Senior Executive
Accountable for ensuring the Senior Executive’s complex calendar and travel arrangements are managed effectively and in accordance with the Senior Executive’s preferences
Maintains open and frequent communication with the Senior Executive to ensure requests are executed and delivered in a timely, professional and coordinated manner
Informs the Senior Executive of any pending problems, issues or concerns and proactively resolves or recommends solutions
Exercises judgment and initiative with high degree of flexibility
Communicates (both written and verbal) in a professional manner with all levels of individuals; is considered a representative of the Senior Executive at all times
Travels with the Senior Executive as needed
Discusses priorities and special appointments with the Senior Executive, and efficiently handles requests for time or meetings as needed to ensure the Senior Executive’s time is effectively managed; may direct requests to other senior executives within the organization as needed
Ensures the Senior Executive is prepared for all meetings and events, and assists with preparation of presentation materials in a logical organized way; keeps the Senior Executive on track on a daily basis
Finds new and efficient ways to create and maintain systems and processes to help maximize the Senior Executive’s time, including weekly reporting, goal setting, and team meetings
Prioritizes and manages multiple projects simultaneously, proactively identifying gaps and taking full responsibility for each project
Develops a deep understanding of the business and fields requests and inquiries from team members, making a point to be available and approachable to everyone
Prioritizes competing needs, often having to base priority on prior learned knowledge or information from the Senior Executive on their priorities
Is accommodating to the Senior Executive's schedule; must work a flexible schedule, including nights, weekends, and holidays
Proactively anticipates needs and takes pride in thinking one step ahead
Acts as leader, role model and mentor to other administrative professionals
Takes ownership in structuring and developing an efficient and collaborative administrative team that can execute flawlessly
Contributes to the professional development of the Administrative team
Challenges the status quo and looks for more efficient ways to improve overall productivity and efficiency
Bachelor’s Degree preferred and must have referenceable experience working directly with senior executives in a senior support role
5+ years of Executive Assistant experience supporting Senior Level Executives
Previous experience managing other administrative professionals is desirable
Experience in a client-service role supporting a high-level administrative function in a fast-pace, high-change organization
Excellent organizational and critical thinking skills with strong attention to detail and the ability to address multiple priorities and deadlines
Experience interacting with high-level Executives and diverse individuals
Superior working knowledge of the Microsoft Office suite of products with an advanced understanding of Word, PowerPoint and Outlook
Goal oriented, self-starter with strong work ethic and flexibility
Ability to discern between information to determine underlying issues, urgency of requests and impact of information provided
Self-motivated and highly organized individual who works with little or no supervision, and demonstrates initiative, flexibility, teamwork, maturity under pressure, and anticipates and resolves problems before they escalate
Strong interpersonal skills, remains calm in difficult and demanding situations

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Senior Executive Assistant Resume Examples & Samples

Answer complex inquiries which require thorough knowledge of the business unit's policies and procedures
Produce highly confidential materials in the form of memos, correspondence, and letters from drafts
Review drafts and finished documents for correct grammatical usage. Compose agenda and correspondence
Maintain calendar, coordinate and arrange large and/or recurring meetings, luncheons, conferences and seminars. May prepare materials necessary for meetings, etc
Receive and greet incoming visitors in a professional manner. Direct them to the proper individual and assist them with their needs
Perform administrative duties such as coordinating travel arrangements ordering office supplies, preparing monthly expense reports, etc
Responsible for special research/project when assigned
Collect data and conduct research for the maintenance and compilation of financial/data spreadsheets and reporting
May be assigned to assist the executive in project coordination. Duties may include creating and maintaining various project plans; serving as a project coordinator and assisting with administration duties, including creating and maintaining appropriate project documentation, such as schedules, meeting minutes, etc
Create and maintain status tracking reports. May assist the manager in presenting project information
Requires ability to organize and coordinate multiple projects and has good verbal and written communications ability
Requires excellent word processing, spreadsheet and database computer skills
Strong Microsoft Word, Excel, and PowerPoint

183

Senior Executive Assistant Resume Examples & Samples

Provides advanced administrative support to the SVP, Head of Global Search and Evaluation and team
Prepares written documents, spreadsheets and presentations, which may include meeting minutes
Efficiently schedules department meetings, events and internal conferences
Serves as an important interface with outside parties and potential business partners, including directly contacting third parties to arrange meeting times, to follow up on ancillary agreements (e.g. CDA’S, MTAs, Research agreements , etc. ) and to obtain partnering materials for Teva
Follows-through internally on all ancillary agreements securing approval and signature and creating Purchase Requisitions as needed
Establishes, updates and maintains electronic and paper files for the department
Must have knowledge of secretarial, office administrative procedures, and proficiency in operating standard office equipment, at a level generally acquired through 5+ years related experience
Proficiency in MS Word, PowerPoint, Excel and Outlook

184

Senior Executive Assistant Resume Examples & Samples

Intermediate Level proficiency in use of Windows based PC, Utilities etc
Advanced level proficiency in MicroSoft Word, PowerPoint and Outlook
Intermediate level proficiency in MicroSoft Excel
Intermediate level proficiency in use of Internet Search and other Applications
Advanced level proficiency in use of MC standard infrastructure such as McCentral, Workday, Oracle Financials, CWT site etc
Proficient in understanding Airline schedules, time zones, travel sites, hotel facilities etc
Advanced level capability in managing calendars of multiple executives, scheduling meetings in different time zones, conference calling etc
Good interpersonal skills and ability to get information from various resources
Should be able to work independently as an individual and maintain confidentiality and trust of the senior executives
Listening Skills: Should be a great listener and able to read between the lines and do what is expected and not just what he/she is told to do

185

Senior Executive Assistant Resume Examples & Samples

Heavy calendar management: set appointments, prioritize & juggle appointments in the moment
Must be able to independently identify and resolve issues with calendar and schedule
Able to proactively anticipate sequencing of meetings
Coordination and research for Americas Leadership events, such as quarterly offsites
Will be required to travel domestically and internationally

186

Senior Executive Assistant Resume Examples & Samples

Functions with a moderate degree of independence, manages large to medium size projects, interacts effectively with all levels—both inside and outside the company with a high degree of professionalism,sets priorities with minimal direction and manages confidential/sensitive materials
Organizes files and standardizes office filing system
Receives mail, sorts, and sets priority for review and signature
Schedules daily/weekly meetings utilizing electronic scheduler and coordinates with requester and other operations support staff; reserves meeting area and prepares room for meeting; Prepares updates and distributes meeting notes
Type documents and spreadsheets as needed, copies and circulates
Provides meeting support, overheads, copies and training forms
Transfers files (hard copy and electronic) both inside and outside department
Answers phones, takes messages and coordinates call-backs
Provides tracking of Departmental Projects, Budgets and Goals
Provides project support, researches files, pulls data and formats findings for presentation
Prepares expense reports and provides monthly summaries
Creates presentations utilizing PowerPoint software package
Complies with all Company policies and procedures, including safety rules and regulations
Creates and maintains permanent tax files or organizes for shipment to Iron Mountain
Maintains the Tax Department Library and offsite storage of Tax Department workpaper files
Assist with tax return processing to taxing jurisdictions
Responsible for invoicing and payments. Creates vendor invoice budget reconciliations for
Administrative and secretarial practices and procedures for a large department. Experience with a Treasury, Finance and/or Tax Department preferred
Principles and practices of budget preparation and administration
Business English usage, spelling, grammar and punctuation
Advanced business and personal computer hardware and software applications
Proficient in using Concur or other T&E applications, Sharepoint, Microsoft Outlook, Excel, PowerPoint and other Microsoft Office programs
Analyzing and troubleshooting problems, identifying solutions, recommending and implementing methods, procedures and/or techniques for resolution
Responding to sensitive and confidential inquiries from management, employees and regulatory agencies
Completing work with minimal direction and without established procedures
Operating and maintaining business and personal database computer systems
Managing and prioritizing multiple projects, duties and assignments
Establishing and maintaining cooperative working relationships with others

187

Senior Executive Assistant Resume Examples & Samples

Continuously improve processes & standards within the area of responsibility of the Chief HR Officer (and per request for Legal Counsel)
Assist in and coordinate projects and assignments as requested/directed especially in cooperation with HR Strategy
Ensure constant availability of admin support across board members

188

Senior Executive Assistant Resume Examples & Samples

3-5 years of experience as an executive administrative assistant supporting C level executives
Computer savvy. Competency in all Microsoft Office programs including Word, Power Point, Excel and Outlook
Ability to produce presentations, reports, and spreadsheets
Must be highly proactive, resourceful, have the ability to work in a fast paced environment and have a positive outlook
Strong writing and communication skills with the capability of effectively communicating with a variety of audiences
Superior judgement with confidential information, and ability to make decisions

189

Senior Executive Assistant Resume Examples & Samples

Extensive calendar management for executive, assists in meeting deadlines, independently schedules appointments
Act as first point of contact and screens incoming calls and correspondence- responds independently when appropriate
Arranges appointments and schedules various meeting types-this may include travel and lodging for interviews, departmental and cross-functional team meetings, conferences and events
Functions with high degree of autonomy, manages projects, interacts effectively with all levels --- both inside and outside the Company, sets priorities with little or no direction, manages highly confidential/sensitive materials and issues
Preparation of records such as agenda, notices, minutes and resolutions for corporate meetings as needed
Creates, maintains and updates database and spreadsheet files
Strong attention to detail and self-motivated
Ability to follow-up on delegated assignments as directed by manager
Must be proactive; take ownership of position
LI-DM1

190

Senior Executive Assistant Resume Examples & Samples

Administration or related field as normally acquired through the completion of a Bachelor's Degree
Minimum of five (5) years secretarial experience including two (2) years administrative experience, required
Working knowledge of PC applications (word processing, spreadsheet, and graphics). Ability to produce high quality reports, presentations, or other documents
Experience in population health, highly preferred
Extensive experience supporting senior leadership, highly preferred

191

Senior Executive Assistant Resume Examples & Samples

Coordinate management, department or professional(s) schedule(s)
Locate and organize materials for various reports, briefings, and conferences
Draft reports, prepare presentations
Event Management-Department Offsite/Onsite
May assist with coordinating cross functional project timelines

192

Senior Executive Assistant Resume Examples & Samples

Serving as point of contact for the daily business of the Senior Leader and others as appropriate
Managing the priorities of the executive and his/her contacts, including heavy calendaring and scheduling demands
Obtaining briefing materials and research from relevant parties to ensure that the Executive is fully prepared for meetings
Coordinating complicated domestic and international travel with the ability to execute last minute changes
Participating in staff meetings; planning offsite meetings, all-hands and team events; coordinating all logistics; managing communications; tracking action items and key issues
Managing routine operations processes including Finance, HR and Travel approvals
Reviewing incoming mail and screening telephone calls; handling independently as appropriate
8 or more years of relevant professional experience, preferably in a fast-paced high-tech environment, with record of proven stability at top tier companies--experience supporting a global sales organization highly preferred
Self-starter and high energy individual who works with little or no supervision
Positive and approachable personality
Team player with exceptional organization and communication skills
Ability to balance multiple priorities with an appropriate sense of urgency
Drive for results, precision and excellence
Exceptional attention to detail (follow-through), accuracy and commitment to customer satisfaction
Strong MS Office skills (Outlook, Word, PowerPoint, Excel)

193

Senior Executive Assistant Resume Examples & Samples

Organize, prioritize and expedite flow of work through assigned executive(s) office
Initiate follow-up actions, interpret and communicate executive’s instructions to other personnel, and perform high level administrative support duties for the executive as needed
Act as gatekeeper for executive to determine importance of telephone calls, personal visitors, and incoming mail
Adjust schedules, meetings and activities based on the executive’s daily priorities and activities which may change frequently
Anticipate potential conflicts in priorities and solve them appropriately
May provide answers to immediate issues in the executive’s absence or contact the executive remotely to alert him/her of critical work situations
Provide guidance to individuals in executive’s reporting structure regarding division policies, procedures, practices, etc. in order to resolve problems or determine appropriate course of action – may assist with developing/revising departmental procedures and policies, and may make recommendations for changes to existing procedures as needed
Research and compile data from a variety of sources – may analyze and summarize data to provide executive with relevant information and/or recommendations for management decision-making
Perform special projects for the executive or functional area, which may include coordinating and organizing various activities with a variety of personnel and assuming responsibility for completion, tracking, daily decisions, and follow-up
Prepare periodic or special reports and/or presentation materials as directed, gathering and summarizing narrative and/or various data and documentation from a variety of sources; use spreadsheets, graphics, etc.; compile and format various presentation materials using various software (i.e., slides, overheads, etc.)
Organize and maintain relatively complex administrative and departmental records; ensure the development and maintenance of filing systems; and follow up on pending matters
Complete expense reports for review and signature, which require knowledge of current international currency rates
Coordinate proper coding of invoices, may maintain tracking systems to keep executive informed of charges/discrepancies
May assist with monitoring and reporting variances to departmental and/or project budgets to executive
Investigate budget discrepancies, and bring attention to appropriate management to affect resolution
6-10 years secretarial experience and 5+ years supporting Senior Management or equivalent work-related experience
Demonstrated effective oral and written communication skills for the purpose of conveying information to internal and external customers, or providing information via written reports or correspondence
Must be able to communicate professionally with senior managers and possess strong relationship management and customer service skills
Demonstrated ability to handle multiple assignments and projects accurately and with attention to detail
Demonstrated follow-through and ability to complete multiple ongoing projects on time and within specified budget

194

Senior Executive Assistant Resume Examples & Samples

35 % - Manages multiple high priority projects
25 % - Makes complex travel arrangements on a frequent basis
20 % - Creates complex reports that may require originating formats and consolidating data
20 % - Solves complex problems
Minimum of 5 -- 7 years relevant administrative experience. Experience supporting senior management is strongly preferred
College degree preferred or high school with proven administrative assistant skills and at least three years’ experience as an executive administrative assistant
Exceptional multi-tasking skills and ability to independently manage multiple priorities. Ability to troubleshoot as necessary to achieve swift and accurate project results
Strong verbal and written communication skills. Will have frequent communication with Senior Management and outside organizations/vendors/consultants. Must be professional, accurate and reliable. Excellent telephone skills are a must
Excellent logistical and organizational skills with strong attention to detail
Exceptional technical ability including proficiency in Word, Excel and advanced skills PowerPoint and Visio
Occasional overtime will be required for timely project completion
Discretion in dealing with confidential data
Preferred background in financial services or insurance industries

195

Senior Executive Assistant Resume Examples & Samples

Serve as an effective “face” for the Nestle Health Science business internally with global colleagues across Nestlé, in particular with the Swiss HQ and global markets
Manage and help set priorities for the Global Category Head. Manage and maintain impeccable follow-up status for manager activities and commitments
Interface with very senior level external people and demonstrate high degree of professionalism; work seamlessly with other Executive Assistants companywide on calendaring and (often complicated) meeting management (e.g., multiple time zones)
Build relationships with system leads company-wide to resolve issues that may arise with regard to, but not limited to technology, corporate expense accounts, budgetary issues, vendor invoicing, purchase orders, corporate travel itineraries
Demonstrate leadership and collaborate with all team members and senior executives. Act as a team player, including taking on additional tasks to support colleagues and offering to help before being asked
Calendar management including accountability for meeting commitments and deadlines, prioritizing meetings and keep updated on calendar changes
Organize and administer meetings, both on- and off-site, which may include extensive arrangements, depending on the nature of the meeting and the location of the participants. Includes use of Telepresence, teleconferencing
Document preparation and management, including drafting, editing and proofing different types of documents, including agreements, memos, correspondence and presentation materials (e.g., PowerPoint presentations), and managing complex editorial changes to documents from multiple parties. Includes copying, distribution (internal & external) & follow-up, and coordination as needed with other staff, such as routing, signature and delivery of contracts
Review incoming mail and/or email, prioritize and summarize content, and process replies on own initiative or from executive's notes and directives
Arrange and coordinate complicated travel schedules and itineraries using resources and knowledge of airlines, airports, ground transportation, accommodations, etc., to make thoughtful and efficient travel plans, taking into account corporate policies and individual preferences, as well as budget and time constraints. Includes extensive international travel arrangements, government documents, vaccinations, etc. as defined and required by country’s government
Screen all calls for executive and handle all inquiries within capacity. Create and maintain accurate paper and electronic filing
Provide detailed itineraries, agendas, directions, and backup materials for meetings both on- and off-site as needed
Prepare expense reports on a monthly basis and in a timely manner, ensuring accuracy and submit in accordance with Company policy. Assist with approvals of employee expense reports
Maintain executive budgets
Support the coordination of recruiting and training activities; oversee the onboarding process for new employees with related HR representatives and leaders and train new employees as needed
Extensive problem solving ability when systems, processes appear to fail or procedures are not properly followed including breakdown in communication with various parties at hand
Bachelor’s degree, preferred but not required
Must be very discreet with a proven track record of handling highly confidential material
Forward thinker and planner; able to continually anticipate needs and use sound judgment
Advanced computer skills using Microsoft Office Suite: Word, Excel, PowerPoint and Outlook
Concur Online Travel & Expenses a plus
Ability to manage a high volume of work and prioritize tasks and projects
Must be willing to submit to a background check
5-7 years of Executive Assistance experience supporting C level executive

196

Senior Executive Assistant Resume Examples & Samples

Evidence of ability to multi-task and rearrange priorities
Strong proficiency in Microsoft Office; Excel, PowerPoint, Word and Outlook
Openness to overtime during peak work periods including travel outside of business hours
Team skills and solid communication skills are essential
Experience in meeting scheduling utilizing Microsoft Outlook, scheduling conference calls, using a booking tool for travel arrangements, completing expense reports and organizing large events is highly preferred
Experience handling confidential information
Associates Degree
Experience managing multi-person task specific projects

197

Senior Executive Assistant Resume Examples & Samples

Bachelor-s degree plus 2 years experience or high school education plus 7+ years previous administrative experience
5-7 years subject matter experience preferred (e.g., Legal, HR, Merchandising, Supply Chain, etc.)
Experience in office managerial leadership skills and supervisory experience preferred
Advanced PC skills including Microsoft Office software (Word, Excel, PowerPoint, Access) as well as other PC programs that may be required, e.g., Visio
Intermediate skills in applicable internal systems (PeopleSoft, Business Intelligence, FinNet, etc.)
Type 70wpm with a high degree of accuracy
Working knowledge and experience in the operation and maintenance of office equipment (e.g., copiers/printers, fax machines, conference room audio/video equipment, etc.)

198

Senior Executive Assistant Resume Examples & Samples

Seeking a Polished, enthusiastic professional with a strong desire to be as productive as possible. Fluent in all Microsoft Office and Adobe pdf applications, solid customer service experience, and can work well independently or as a contributing addition to a group. Perfected multitasking abilities, phenomenal people skills, and excellent time-management skills, as well as the ability to prioritize a multitude of diversified tasks. Innovative thinker, business-conscious, and always looking to learn, build, and grow
Perform clerical, administrative and general office duties of a responsible and confidential nature
Coordinate and set up high-level conference calls, management meetings, special events, employee activities and travel arrangements for top executives
Maintain calendar entries and calendar conflicts for SVP Product Development
Process/Audit expense reports reflecting supporting documents and following company T&E policy and procedures
Gathered data and complete preparation of monthly status report
Provide screening, fielding and prioritizing of inbound communications via telephone, mail and email to resolve critical issues in a timely manner
Support various Managing Directors with special projects as needed
Proficient knowledge of MS Office: Word, Excel, PowerPoint to produce high quality reports, presentation or other documents
Process expense reports, may provide support to other members of senior management
Must be innovative and make substantial individual judgments and recommendations
Substantial contact with internal individuals at all levels. Must be able to work with associates in multiple roles and with all levels including C- Level management
Demonstrate analytical ability in preparing reports, must be assertive, creative and be able to work independently and anticipate and address issues in the executive's absence
Able to work independently on projects and anticipate and address issues in the supervisor's absence
Independent thought, ability to be innovative, and decision-making
Maintain and coordinate administrative staff coverage support calendar
3+ years of administrative support experience in a similar environment
High School diploma with 3+ years of experience or equivalent education will be considered
Some college courses/specialized secretarial training
Expert knowledge of Microsoft Office (Word, Excel, PowerPoint) with experience producing high quality reports, presentations and other documents
Proven ability to work effectively both independently and in a team-based environment
Substantial knowledge of the department's operation and company procedures
Proven ability in assembling, compiling, analyzing and summarizing data
Demonstrated analytical ability in preparing reports and gathering statistical data
Ability to work independently on projects and anticipate and address issues in the executive's absence
Must be assertive, creative and innovative, with proven decision-making skills
Experience working with senior management

199

Senior Executive Assistant Resume Examples & Samples

Provide administrative and clerical support to various teams, including detailed calendaring for multiple executives; travel planning and expense reports; ordering for team events and supplies; manage conference rooms, maintenance of organization charts; headcount tracking; invoice processing and tracking; meeting support, including agendas and minutes; space planning, office move coordination; and running reports
Lead department executive assistant team
Arranges group or team meetings, may take minutes in meetings, and help organize on and offsite group events and meetings
Arrange travel arrangements, which may include complex travel, and process expense reports
May create presentations
Assists with space management and office move coordination
Candidate should be a self-starter with demonstrated strengths managing multiple assignments simultaneously
Work on assignments that are moderately complex in nature where judgment is required in resolving problems and making routine recommendations
Advance skills in MS Office, with specific experience using MS Outlook, Word, Excel and the use of web-based tools. SharePoint experience preferred
Required to handle confidential materials and communication with discretion
College education desired

200

Senior Executive Assistant Resume Examples & Samples

Strong interpersonal, communication, organizational and administrative skills
Ability to work independently and possess strong decision making skills
Demonstrated problem solving skills with ability to manage and prioritize multiple responsibilities
Ability to maintain confidentiality, exercise diplomacy and judgment
Thorough knowledge of company policy and procedures
Ability to effectively interact with all employees within the organization as well as global and external customers
Working knowledge of Microsoft Office, Excel, PowerPoint, Steelcase programs and software
Two to four years of experience in community-related/non-profit work is preferred, but not required
Must be comfortable working with a wide range of diverse people and open to maintaining these relationships within the community

201

Senior Executive Assistant Resume Examples & Samples

Screens telephone calls, greets visitors, and relays messages to appropriate parties
Provides clerical assistance, including filing, copying, pick up and distribution of mail, delivery of messages, etc
Maintains supervisor's calendar, periodically schedules appointments
Produces business correspondence, reports, forms and related materials
Compiles and computes data for routine business reports
Maintains office supplies
Maintains files and records
Maintains time and material reports and related record keeping
May perform general bookkeeping, billing and accounting tasks related to location
Proficient using complete Microsoft Suite (Word, Excel, etc.) and PC skills
Proficient with email and calendaring system; Microsoft Outlook preferred
Proficient with multi-line phone and voicemail
Possess excellent interpersonal and telephone communication abilities to handle sensitive and confidential situations
Must be detail oriented, have excellent organizational skills and follow through on projects
The ability to prioritize assignments and provide daily feedback to management is essential
Must be able to work in a fast-paced environment with demonstrated ability to handle multiple competing tasks and demands
Excellent organizational, planning, and priority setting skills
Advanced working knowledge of Microsoft Word, Excel and PowerPoint
Ability to independently and consistently prepare correspondence and documents with a high level of accuracy and attention to detail
Self-motivated, an enthusiastic team player; maintains a high level of personal drive and initiative
Resourceful in accomplishing work tasks and obtaining needed information
Willingness to put in extra time and effort to ensure effectiveness
Minimum seven to ten years experience as an administrative assistant/secretary

202

Senior Executive Assistant Resume Examples & Samples

Provide administrative support to assigned EVP and SVPs to include but not limited to managing calendars; collaborating with others both internally and externally in initiating meetings and scheduling business travel; meeting preparation; and expense report processing
Code department invoices, create check requisitions, verify expense reports are completed correctly and obtain appropriate approval for processing
Coordinate and complete specific events and catering requests as needed
Maintain up-to-date distribution lists and the like
BS/BA degree or its equivalent
3 years of executive administrative support experience with demonstrated achievements and progressive responsibilities
Highly proficient with MS Office applications
Maintain strict confidentiality and conducts business in a mature and professional manner (in person, on the phone and within all correspondence)
Ability to travel as EVP dictates (i.e., events, conferences)

203

Senior Executive Assistant Resume Examples & Samples

Provide administrative support to Chief Legal Office in a manner consistent with the highest levels of performance and professionalism
Handle highly confidential information discretely
Interact with individuals at all levels of the organization, including senior leadership
Answer incoming calls and facilitate handling of requests for information; evaluate calls in terms of importance and use independent judgment to take action
Prepare letters, memos, legal documents, schedules, reports, charts and presentations using standard computer applications, including document comparison software
Manage calendars, coordinate travel, and prepare expense reports
Make meeting arrangements and coordinate changes in meeting schedules
Coordinate review and approval of invoices for outside legal work
Greet visiting clients, guests and employees
Prepare outgoing mail, including overnight express
Read incoming mail and triage in priority order, highlighting important items or requests for action
Independently perform varied administrative duties related to functional areas
Maintain filing systems
High school education or equivalent experience
Ten years administrative support experience, at least six of which have included support of senior executives and at least four of which have included support of a Legal executive
Advanced level of proficiency with MS Office applications, specifically Word and PowerPoint and Excel
Ability to manage multiple tasks / projects and deadlines simultaneously with attention to detail
Experience working in a large, matrixed corporate environment

204

Senior Executive Assistant Resume Examples & Samples

Manages all travel, calendars, appearances and events for Executive. This includes any airline/hotel needs, venue and event planning and exacting travel schedules. This may include the need for AV equipment, catering, lodging and other travel and meeting space logistics, and expense management and T&E. Coordinates any needs identified that will help ensure successful travel and meeting logistics
Reviews and prioritizes all correspondence received by executive, including email traffic and appointment requests, ensuring all follow-up is maintained and/or items and are delegated and tracked as appropriate
Prepares materials for executive as needed (memos, Excel files, Power point presentations, org charts, for example). As such, has STRONG proficiency in Microsoft Office programs, including Outlook, Word, PowerPoint and Excel. Material are often created for communication across the organization and to industry boards and associations
Demonstrates professionalism and a service orientation in all interactions with Cox colleagues and external visitors in person, via phone and over email
Coordinates back-up support needs and coverage with other Assistants supporting the CMG leadership in Atlanta to help ensure seamless support and coverage across the executive offices (ELT); includes calendar needs, and assisting each other with large-scale projects; managing within standard work hours and with pre-planning for outages
The qualified candidate for Senior Executive Assistant will have at least 7 years of administrative assistant experience (or equivalent), preferably supporting a senior executive role
Strong proficiency in Microsoft Office: PowerPoint, Excel, Outlook calendar and distribution list management, Word required
Event planning experience preferred. Although there are internal event planning resources, the role must coordinate all details of an event/meeting, including agenda management, budget management, and communications
Professional demeanor, positivity and initiative are essential for an individual in this role

205

Senior Executive Assistant Resume Examples & Samples

Route and answer correspondence
Independently establish, organize and maintain documents and initiate follow up as needed
Compile, analyze and summarize statistics and information in presentation formats
Communicate new policies and procedure to the department and coordinate the gathering of information as directed,
Create formulas/formats of moderate complexity and determine hardware/software requirements
May coordinate off-site meetings and conventions; assist with schedule management; arrange appointments, travel, meetings, conference calls and process expense reports
May coordinate and track training activities of internal associates
Maintain database as required
May assist in workforce scheduling of internal associates
Provide support to other members of management and department as requested

206

Senior Executive Assistant Resume Examples & Samples

Coordinates daily activities, including mail and correspondence, phones, calendars, word
10+ years experience providing administrative support at the executive level; pharmaceutical
Must be circumspect in handling highly confidential and sensitive information. Understands and applies Astellas values, maintains and demonstrates high ethical standards in conducting Astellas business
Demonstrated high proficiency in Microsoft Office (including Word, PowerPoint, Excel, Visio, and Adobe)
Demonstrated ability to be discreet, flexible, work independently in a fast-paced environment, deal well with ambiguity, and prioritize and manage assignments to ensure critical issues are addressed or brought to the attention of the appropriate expert within the department(s)
Microsoft Outlook experience
Maturity and excellent judgment

207

Senior Executive Assistant Resume Examples & Samples

Perform complex calendar management and coordination of VIP meetings and events, such as quarterly off-sites, corporate dinners, and client events
Oversee and work with the corporate travel agent to book all travel needs including complex international trips
Provide exemplary customer service to clients, partners, potential collaborators, and fellow colleagues
Independently demonstrate the ability to identify problems and work toward resolution in a proactive manner
Perform international tasks, such as travel visa applications and schedule/manage complex travel schedules for international and domestic travel
Manage a demanding calendar schedule with emphasis on prioritization across multiple time zones
Process expense reports for executives in a timely manner
Provide continuous coordination to make sure policies, procedures and guidelines are being adhered to correctly
Strong interpersonal and team skills; ability to build relationships and trust
Understands the “big picture” while remaining detail-oriented
Provide back up support to the other Senior Administrative Assistants

208

Senior Executive Assistant Resume Examples & Samples

3+ years’ experience supporting at the executive level
Experience scheduling travel arrangements including airfare, hotel, car arrangements, etc
Coordination of complex executive meetings and events
Reconcile invoices, track budgets, and complete expense reports
Willingness to work overtime with short notice; ability to work flexible hours

209

Senior Executive Assistant Resume Examples & Samples

Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, email and other office procedures and terminology
Demonstrate ability to be methodical and systematic
Excellent written and verbal Communication skills
Excellent networking & Liasoning skills
Excellent organizing skills
Demonstrated ability to handle, manage and deal with sensitive / confidential information
Customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction
Demonstrates being proactive

210

Senior Executive Assistant Resume Examples & Samples

Perform complex administrative duties involving frequent exercise of independent judgment, initiative, and diplomacy
Manages a large inter-division project by assisting in the development and administration of the project plan
Serves as a coordinator of various projects
Present, research, financial and statistical analysis to help identify methods, procedures and technologies that enhance division's execution
Assist with the coordination of project or program implementation and rollout
Prepare reports and recommendations
Prepares /summarizes information from raw data using spreadsheets or other software
Requires the ability to create mathematical computations in spreadsheets and convert to presentation level materials
Designs and develop reporting to keep projects on target, identify issues resolution and update management on projects
Monitors and reports trends
Requires the ability to describe business problems and their solutions to management
Make recommendations to management for improvements to various projects, tasks and objectives
Participates as a key player on other projects and represents the business unit in multi-division projects
Assists in reviewing long-range business plan proposals based on current and anticipated business needed
Review, evaluate and render, financial reports based on business unit performances to budget or goal
Assist with general administrative duties, to include general correspondence, arrangement meeting facilities
May coordinate or maintain department budget
Typically requires 4+ years of demonstrated knowledge in project coordination experience, and strong business analytics
Ability to creatively and effectively convey ideas through verbal and written communications
Strong data base and spreadsheet, PowerPoint, and Visio skills

211

Senior Executive Assistant Resume Examples & Samples

Bachelor’s Degree: proven project management experience and/or project management qualification
Experience supporting senior business leader in a large complex business environment
Strong time management skills, problem solving ability, and advance project management experience
Project management skills and data manipulation skills
Excellent organization skills; time management and task flexibility. Ability to multitask and change priorities as needed
Excellent verbal and written communications skills; ability to analyze situation and make sound recommendations and decisions
Extensive computer experience & proficiency with Microsoft software, specifically Excel and PowerPoint

212

Senior Executive Assistant Resume Examples & Samples

Drive priorities and manage short-term and long-term schedules; prepare President for meetings and appointments; pre-review meeting materials for quality and take action on the President’s behalf when appropriate
Oversee department budget and financial processes such as Purchase Ordering, Accounts Payable and the month end close process
Manage and maintain demanding daily business appointment calendar; make recommendations to resolve scheduling conflicts
Liaise with outside parties to manage appointments outside the office
Maintain and manage extensive calendar for business and other appointments, make reservations as needed
Screen heavy volume of incoming telephone calls, e-mail and regular mail
Complex international and domestic travel arrangements and all logistics related there to, including working with 3rd party travel consultant to plan, make and verify travel arrangements for airline, hotel, etc
Process travel itineraries and make changes before and during trips when necessary
Manage special projects and events
Process complex expense reports

213

Senior Executive Assistant Resume Examples & Samples

Manages multiple departmental projects
Solves moderately complex problems and interacts with other departments to resolve issues
Creates complex reports that may require originating formats and consolidating data
Completes travel arrangements & expense reports on a regular basis for multiple Executives
Manages calendar and assigned email correspondence with minimal oversight
Proactively addresses issues as they arise
Organizes and maintains files
Other project work, as and when required
Answers the phone, takes message, typing as required

214

Senior Executive Assistant Resume Examples & Samples

Provides assistance with administrative support to Head of Global Branding and Head of Digital and Digital Innovation and teams, including but not limited to calendar management and meeting arranging; coordination of catering when needed for meetings; along with scheduling meeting rooms or arranging for video conferences or conference calls; travel arrangements; expense reporting; office organization; Visa processing
Assist in planning events and off-site meetings by helping to arrange for facilities and catering, distribution of agendas, meeting documents and invitations, coordinating speakers, and helping with tracking the event budget
Prepare documentation that may include preparation and revision of Microsoft presentations, spreadsheets and email communication with internal staff and external customers
Responds quickly and enthusiastically to rapidly changing demands. Anticipates deviations from schedules and processes and proactively and independently works to develop adjusted plans to address such changes
Manages & controls calendars and scans emails for critical items that require immediate attention and creates and finalizes meeting agendas for various standing meetings
Coordinates all international and domestic travel plans
Exercises discretion and observes confidentiality when dealing with business critical, legally privileged and confidential communications and situations
Assistance with preparation of reports, presentations and other complex documents
Work with all team members with other staff and provides cross coverage for departmental staff functions as time permits to include: Agendas, meeting minutes, maintain department calendars
Work with Human Relations team on Recruitment, HR projects, and department organization
Facilitate new hire transitioning/onboarding – setting team members up with necessary office specifics prior to arrival (phone, computer, etc.)
Assist in the preparation of yearly budgets
Communicate and endorse safety practices, monitor key safety performance indicators and visibly participate in promoting safety policies and initiatives
Minimum of 3-5 years of experience required. 5 years of administrative experience preferred. Bachelor’s degree preferred. However, a combination of experience and/or education will be taken into consideration
Proficient in Microsoft Office programs, Visio, PowerPoint
Exceptional organizational and time management skills in fast-paced environment
Strong communication skills; verbal and written
Can understand business presentations and communicate descriptions of problems and solutions, but can take only a minimal role in business discussions and the execution of complex tasks
Proficiency in speaking, comprehending, reading and writing English is required

215

Senior Executive Assistant Resume Examples & Samples

Minimum of 10 years’ experience providing Executive Assistant support for senior level executives in a fast-paced environment
Strong working knowledge of Microsoft Word, Excel, PowerPoint, and SharePoint
Experience with domestic and international travel coordination
Experience with space planning
US citizenship or permanent residency required
Positive, proactive, and able to have fun at work and help others do the same
Ability to handle administrative details independently, while exercising good judgment in keeping team members adequately informed
Ability to utilize sound business judgment

216

Senior Executive Assistant Resume Examples & Samples

Oversees the organization and coordination of meetings, conferences, events, travel, etc
Manages and monitors technology needs, conducts inventory and assesses system requirements
Assists in reviewing and implements University and departmental policies as they pertain to the administrative functions
Serves as primary contact between the Officer or Senior Leader and other offices and staff and faculty
Implements and maintains complex office systems
Manages complex schedule and calendar for Officer or Senior Leader and the office
Arranges and prepares agenda / materials for meetings, conferences, events, etc
Prepares and collects documents and materials for meetings
Interacts with staff at all organizational levels to gather information and/or provide requested information
Oversees on boarding activities for new staff members. Supports recruiting and other related efforts

217

Senior Executive Assistant Resume Examples & Samples

Manage multiple departmental projects
Solve moderately complex problems and interacts with other departments to resolve issues
Complete travel arrangements & expense reports on a regular basis for multiple Executives
Manage calendars and assigned email correspondence with minimal oversight
Proactively address issues as they arise
Organize and maintains files
Other project work, as and when required –ie. Business Continuity
Answer phones, take meeting minutes
Minimum of 5 years experience in a similar role
Excellent analytical, organizational and communication skills and ability to multi-task in a fast paced environment
Strong computer skills using Microsoft Office applications with an emphasis on Outlook and Powerpoint
Must have a "no job is too big or too small attitude"
Knowledge of Concur T&E system, Sharepoint & SAP a plus
Experience interacting with senior management

218

Senior Executive Assistant Resume Examples & Samples

Communicates and/or coordinates executives’ instructions with various individuals and/or departments with minimal direction/supervision
Schedules appointments and arranges meetings, conferences and travel. Ensures calendars are up-to-date and managed appropriately based on executive preference
Receives and screens telephone calls, letters, and/or visitors for the executives supported. Answers routine questions, obtains, and furnishes appropriate information. Furnishes and obtains information from other executives or outside representatives
Assists in preparing budgets, conducts monthly budget reconciliations, and tracks/submits expenses. Ensures invoices are processed and paid in a timely manner
Organizes and maintains executive’s correspondence and records, following up on pending matters with limited direction
Manages email and calendar activities, including CRM and SharePoint file management
Drafts and/or proofreads correspondence, presentations and other materials for executive’s final approval. Route such correspondence as appropriate for approval from key stakeholders
Routes or answers routine correspondence not requiring supervisor’s attention
Organizes and expedites flow of work for those supported. Initiates follow-up action and ensures items stay on track
Coordinates virtual and face-to-face customer & vendor meetings both at the Field Resource Center and other designated remote locations
Coordinates arrangements for internal team training events
Assists with onboarding of new employees
Demonstrated proficiency in PC applications (i.e., Microsoft Office Suite)
Ability to type with speed and accuracy
Ability to maintain confidentiality and ensure the utmost discretion with confidential and executive-level matters
Demonstrated flexibility and adaptability
Effective oral, written and interpersonal communication skills
College level coursework

219

Senior Executive Assistant Resume Examples & Samples

Responsible for calendar management - Schedule and coordinate meetings, appointments, conference calls, events etc for the Director
Liaison with all Business Heads, Senior Management and Global teams
Prepare management presentations in line with corporate guidelines of templates and formats
Responsible for preliminary data analysis, reports and presentations
Assisting the Director in preparing reports, presentations in Excel/ Power Point Presentation
Responsible for capturing the minutes of the meetings, update on the action points and follow up continuously until issues are resolved
Maintain and update files, databases, records etc and develop data for recurring internal reports
Maintenance of all important and confidential files/ documents
Maintain up-to-date client contact database and respond to enquiries; ensure continuous correspondence with the internal and external clients
Assist in administrative activities like raising expense claims, travel management, booking conference rooms, meeting arrangements etc
Minimum of 5-7 years of relevant experience
Graduate in any field & should be proficient in MS Office
Strong organisational skills including ability to co-ordinate & handle multiple activities & stakeholders
Continuous improvement mindset
Strong communication skills ensuring clear, direct and appropriate communication at multiple organizational levels
Highly result oriented, ready to take challenges and able to work under pressure to meet deadlines

220

Senior Executive Assistant Resume Examples & Samples

Provides advanced administrative support and assists executives relieving them of complex details, personally taking action wherever possible
Coordinates, analyzes, prioritizes, acts as a resource and responds to phone calls, incoming materials, including leaders’ emails, and data from a wide variety of sources requiring knowledge of organizational operations, an understanding of pertinent individuals involved, protocols, actions required, timelines, signature authority required, compliance and regulatory mandates, etc. Uses judgment to alert leaders of sensitive/pressing issues and materials in a timely manner
Interacts with other executive levels internal and external to the company. Contacts company personnel at all levels to gather information, follow up, and/or to communicate information on behalf of the executives
Responsible for calendar management across all time zones. Schedules recurring and one-off meetings on behalf of executives
Arranges and coordinates global travel, agendas and meeting schedules
Prepares PowerPoint presentations, correspondence, reports, spreadsheet and makes recommendations for action by superior/s
Minimum for 5 or more years of experience, preferably in a large financial institution, providing advanced administrative support; able to work with/support all levels
Ability to represent the executive/s to others and to work with other top management
Proficiency in MS Office applications – Word, Excel, PowerPoint, and software applications unique to the business
Self-starter with initiative and drive; capable of working independently; ability to learn new tasks quickly, multi task and prioritize; able to anticipate and stay ahead of issues
Comfortable in fast paced environment

221

Senior Executive Assistant Resume Examples & Samples

Assists Vice President from organizing complex projects to daily workflow
Uses advanced skills to efficiently manage multiple demands on Vice President's schedule and time, and assist with completion of key projects/priorities
Coordinates and is responsible for special projects assisting Vice President in project preparation and completion
Creates diverse presentations, communications and correspondence, including documents of complex and confidential nature
Develops, enhances and maintains forms, reports, charts and presentations utilizing various office applications and coordinating resources as needed
Screens and organizes information, calls and correspondence for Vice President
Resolves most questions and problems, independently taking or coordinating the appropriate action, referring only the most complex issues to higher levels
Organizes and supports project and presentation preparation, mailings etc. to ensure their accurate completion and timely delivery
Coordinates the calendar, schedule, appointments, meeting rooms, materials and other facilities adapting as needed to support Vice President and organizational projects and objectives
Maintains budgets on projects, departments and other items to be tracked, noting issues and making recommendations in the process
Coordinates and makes travel arrangements and itineraries
Minimum of 5 years of experience in an administrative capacity supporting executive/leadership teams
Experience with global travel & meeting coordination
Excellent customer service and organization skills with attention to detail
Excellent judgment and dependability
Demonstrated ability to handle confidential information, and ability to maintain professionalism in diverse circumstances
Strong personal accountability and ownership for results
Ability to manage multiple tasks, work both independently and collaboratively and meet deadlines
Strong computer skills with proficiency in various software applications, including PowerPoint, Word, Excel and Google Apps

222

Senior Executive Assistant Resume Examples & Samples

Provide complex, diverse and confidential administrative duties for executives
Provide general departmental support
Make administrative decisions, handle correspondence, schedule calendar appointments
Handle business, company, and personnel details of a highly confidential and sensitive nature and engaged with high level contacts inside and outside the company
Collect and prepare information for use in discussions and meetings of Executive staff and outside individuals as well as department team
Coordinate, create, edit and assemble slides for presentations and provides assistance with collecting and effectively presenting executive-level information
Arrange department and group meetings ensuring all necessary information is available for discussion; helps track department level projects, activities and results
Exercise discretion and judgment regarding highly confidential internal and external communications and within generally defined practices and policies

223

Senior Executive Assistant Resume Examples & Samples

Provide critical executive administrative support to both the COO and CFO
Prior experience in C-suite support is a plus
Technical proficiency and significant expertise with Microsoft Office tools including Microsoft Excel, Word and PowerPoint
Excellent time management and multi-tasking skills -- able to effectively multitask, juggle shifting priorities, deliver quickly and adapt to changing demands in a fast-paced, dynamic environment
Adherence to maintaining confidential and sensitive information and displaying sound judgment

224

Senior Executive Assistant Resume Examples & Samples

Stay in advance of CIO’s schedule and act proactively to support
Coordinate special projects that may be assigned (receptions, external meetings, data gathering, etc.)
Coordinate with teams to prepare CIO for meetings including but not limited to preparing presentations, completing research analysis, and developing talking points
Produce high level briefing notes before meetings
Coordinate CIO’s external and internal priorities to ensure efficient distribution of time
Process expense reports for VPs as well as resolve any issues or disputes related to their expenses
Takes initiative to recognize the needs of the Executives and proactively complete tasks as they arise
Maintain CIO calendar, coordinate travel, prepare and reconcile CIO expense reports
Successfully arrange and schedule important meetings; coordinate and book travel arrangements for VPs in a cost effective and timely manner
Manage other administrative functions: compose emails and letters, provide support on letter preparation and edit preparations, generate Excel spreadsheets, update organizational charts
Associates degree and 10+ years supporting a C-level executive in a multinational company (or an equivalent combination of education and experience)
Expert level skill with Outlook. Advanced knowledge of PowerPoint, Word and Excel
Self-motivated, proactive and confident
The ability and desire to use own initiative under minimum supervision
Comfortable working to tight, at times conflicting, deadlines within a fast paced environment
Must have high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy
Must be able to interact and communicate with individuals at all levels of the organization
Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands
Knowledge and ability to operate and trouble-shoot office machinery (printers, faxes, etc.)
Ability to evaluate requests and respond, prioritize and direct appropriately

225

Senior Executive Assistant Resume Examples & Samples

Manage internal and external requests for participation of the company president in meetings and events from internal management, departments, governmental agencies, internal and external committees. Manage the president’s calendar to ensure proper meeting and event coordination, including preparation of supporting materials, facilities and coordination with key participants
Review and edit weekly, monthly and quarterly reports as well as all speeches and presentations of the president
Monitor president’s email to ensure timely response to urgent issues as they arise, and respond on behalf of the president as needed
Manage the executive reception area including freight, mail, office equipment, supplies and executive floor space allocation
Make extensive travel arrangements and preparation of detailed itineraries
Prepare correspondence and reports with minimal executive direction
Coordinate with communications department regarding executive talking points, speeches and presentations; provide final product review
Prepare president’s expense reports and track company spending against budget
Lead and mentor executive administrative staff as needed

226

Senior Executive Assistant Resume Examples & Samples

You will handle calendar management using Microsoft Office scheduling and coordinating meetings
You will provide periodic expense report and travel management support for the SVPs
You will perform scheduling, preparation for and administration of meetings including coordination of meeting facilities, distribution of meeting materials, and archival of meeting materials
You will create and update Microsoft PowerPoint presentations, Word documents and Excel spreadsheets
You will have the responsibility of office management including maintaining office supplies, obtaining computer/equipment support, and workroom calendars
You will provide administrative support including posting content and maintaining applicable group related intranet, social collaboration sites and tools
You will maintain any regulatory related or required documents including letters, forms, and other materials
You will coordinate group related activities and events

227

Senior Executive Assistant Resume Examples & Samples

Organize, prioritize, and expedite flow of work through assigned executive(s) office
Adjust complex schedules, meetings and activities based on the executive’s daily priorities and activities which may change frequently
Provide guidance to individuals in executive’s reporting structure regarding division policies, procedures, practices, etc. in order to resolve problems or determine appropriate course of action
May assist with developing/revising departmental procedures and policies, and may make recommendations for changes to existing procedures as needed
Research and compile data from a variety of sources
May analyze and summarize data to provide executive with relevant information and/or recommendations for management decision-making
Prepare periodic or special reports and/or presentation materials as directed, gathering, and summarizing narrative and/or various data and documentation from a variety of sources; use spreadsheets, graphics, etc.; compile and format various presentation materials using various software (i.e., slides, overheads, etc.)
Maintain executive’s complex and dynamic calendar; coordinate meeting arrangements (i.e., facilities, contact applicable parties, etc.); make extensive international and domestic travel arrangements; coordinate activities to ensure smooth flow of business operation
Perform other support duties in a matrix environment as assigned to facilitate the smooth operation of the assigned functional area
6-10 years’ secretarial experience and 5+ years supporting Senior Management or equivalent work-related experience

228

Senior Executive Assistant Resume Examples & Samples

Duties will include coordinating meetings, coordinating travel arrangements, preparing presentation materials, ordering and maintaining supplies, submitting expenses and/or reviewing incoming correspondence and preparing responses
There will be occasional coverage for other leaders within CCB Mumbai
Duties may be expanded to include running reports, conducting research, and performing ad hoc tasks and projects as they arise
Given the confidential nature of the work of this department, position required to preserve confidentiality and privacy of information
Excellent Excel skills
Ability to work independently on projects, team player and adaptable
Experience coordinating domestic and international travel arrangements (i.e. air, hotel accommodations and ground transportation) with travel agency and preparation of detailed itineraries preferred

229

Senior Executive Assistant Resume Examples & Samples

Provides high-level administrative assistance to VP and Directors
Minimum of 10 years working at the Executive administrative level, preferably supporting C-Level senior staff members
Proven leadership skills and teaming capability. Ability to coach and inspire others
Self-starter who can operate independently and move quickly from one task to another; creative problem solver, seeks "win-win" solutions; energized by challenges
Proven time management skills with the ability to prioritize and handle multiple tasks and work in a fast paced environment
Excellent verbal and written communication skills including the ability to communicate with all levels of the organization
Fundamental project management experience, including development of basic project plans and successful execution
Ability to identify business issues and coordinate an appropriate response with the key stakeholders
Strong familiarity with technology preferred
Expert level knowledge of Windows desktop computer applications and Microsoft Office (Advanced Word, Excel, PowerPoint) skills and office equipment are essential

230

Senior Executive Assistant Resume Examples & Samples

Organize and manage meetings, off-sites and team-based social events
Support annual operational planning process, business planning and performance review cycles
Own and manage space planning for the team
The ability to work successfully in a team environment and build effective working relationships

231

Senior Executive Assistant Resume Examples & Samples

Assemble and analyze information; prepare reports, manuals, agendas, correspondence and memorandum as guided by general company practice
Establish and maintain departmental databases and develop spreadsheets of importance to department
Assist in meeting planning and preparation work needed, i.e., drafting agendas and broader communications
Coordinate details of departmental meetings and/or on and off site conferences and events
Prepare materials in final form from very rough and involved drafts which may utilize frequent use of technical terminology and which combines materials from several sources
Manage business travel arrangements
Screen/ redirect calls, take messages, handle mail
Coordinate activities across departments and follow up to ensure that requests are carried out
Process expense reports and payment of invoices
Interface with other assistants to share and coordinate workload
May cross train lower level assistants in the departments
Perform additional accountabilities as required
High School diploma with a minimum of 10 years’ relevant experience or Associate’s Degree with 8 years’ relevant experience
Proficiency in PC applications such as Word, Excel and PowerPoint
Ability to manage multiple competing priorities
Able to work with employees at all levels of the organization

232

Senior Executive Assistant Resume Examples & Samples

You are a polished executive assistant with professional maturity
You are able to maintain a high level of confidentiality
Your ability to produce ad hoc reporting for senior leaders
You are extremely detail-oriented and possess strong communication and organizational skills
You are proactive and take initiative
You are a self-starter with a strong sense of ownership and involvement
You desire to work as a true partner with the Executives and their teams and can anticipate their needs

233

Senior Executive Assistant Resume Examples & Samples

Relish the opportunities to pick up new activities that fall broadly in the purpose of the role
Ability to take initiative to think outside the box and identify opportunities for improvement
Identify problems and find solutions
Must be able to work independently with little supervision but able to take direction from executives, be detail-oriented, be proactive, flexible in terms of hours/responsibilities, and able to organize and prioritize multiple deadlines
Minimum of 10 years in an Office or Project Management role, providing executive level support
Advanced with Outlook and Microsoft Word
Proficient MS Office including Word, Excel, Outlook, and PowerPoint
HS Diploma or GED required
Ability to be proactive and to anticipate needs based upon changing circumstances
Superb organizational skills, detail orientation and ability to prioritize in the face of ever changing priorities are a must
Must be positive, has a do what it takes attitude and treats all people appropriately, no matter what their level in the organization
Excellent problem solving skills and the ability to anticipate needs and resolve difficulties to ensure a smoothly running, supportive environment for a senior leaders
Strong attention to detail and organization
Self-starter with the ability to work independently
Must be adaptable to a fast paced environment
Schedule flexibility including overtime where necessary and/or after business hours/weekends
Must be enthusiastic and personable

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Senior Executive Assistant Resume Examples & Samples

Solid Secretarial / PA experience within a large service oriented organization, preferably the financial services industry
Experience of a 1:1 role preferred, with evidence of having supported a busy personal and professional schedule of a senior manager who is frequently travelling
Experience of working within a fast-paced, pressurised and demanding environment. Skills
Advanced working knowledge of MS Outlook, MS Word, PowerPoint and Excel
Detail conscious
Ability to build excellent working relationships
Ability to work with limited direction and supervision
Ability to compose complex written correspondence in English – mother tongue English preferred
Ability to manage deadlines, work to tight schedules and provide a fast and efficient turnaround of tasks
Proven ability to make sound judgments on a day-to-day basis

235

Senior Executive Assistant Resume Examples & Samples

Ability and willingness to learn and adapt to new technologies and processes
Working knowledge/solid experience of video/audio-conferencing systems
Must be extremely detail-oriented
Strong sense of ownership and involvement is critical
Ability to take initiative in a fast-paced environment
Ability to work under pressure, prioritize tasks with ease and meet deadlines

236

Senior Executive Assistant Resume Examples & Samples

Supports CEO GBM Americas in administration and operational matters, including but not limited to
Coordination of travel, both domestic and international travel, and corresponding itineraries
Preparing expense reimbursements / invoices for payment in an accurate and timely manner
Maintaining GETS entertainment tracking system in an accurate and timely manner
Answering phone lines and attending to e-mails / mail correspondence & distribution
Maintaining calendar, schedules appointments, books rooms, arranges equipment, phone logs
Typing memos/reports/prepares power point presentation, etc
Maintaining files and making photocopies / sending faxes
Manage business continuity planning, phone trees, logistics etc
Adheres strictly to compliance and operational risk controls in accordance with HSBC and regulatory standards, policies and practices; reports control weaknesses, compliance breaches and operational loss events
Participates and manages special projects, as requested
Supports the Company's Diversity programs
Typically 5+ years of administrative experience in a large professional setting
Solid proficiency in Microsoft Office (Word, Excel, PowerPoint) applications and excellent typing skills
Exceptional communication skills, problem solving, organizational and project management skills
Ability to exercise discretion and maintain confidentiality with sensitive information in a professional manner
Effectively manage deadlines and workload priorities

237

Senior Executive Assistant Resume Examples & Samples

Impeccable management of dynamic, busy calendars through Outlook, including understanding Executive's priorities to effectively manage the calendars
Coordinate frequent travel arrangements that require additional stops
Prepare, reconcile, and track expense reports on a timely basis and accurately enter through T&E system
Excel at multitasking (organizational skills), to handle multiple and competing demands with tight deadlines
Must have flexibility in shifting priorities and schedules
Screen managers inbox and flag emails that require immediate attention
Work with the team to ensure their request are addressed
Prioritize manager’s requests when competing requests arise and advise accordingly
Adhere to Citi’s Leadership Standards (Move to non-technical skills)
5-10 years experience as a senior-level assistant
Excellent organizational skills and expert in prioritizing and multi-tasking
Proactive and anticipatory with ability to prioritize and manage multiple high volume, high-priority and fast-paced deliverables
Extremely detail- oriented with strong follow-up and with capacity to work independently, efficiently, and as a self-starter
Proven ability to work well with others
Adhere to Citi’s Leadership Standards

238

Senior Executive Assistant Resume Examples & Samples

Accountable, reliable, punctual, sense of urgency
Self-directed, able to take initiative, problem solve, and exercise independent judgment
Positive, can do attitude, team player
Strong interpersonal skills, including the ability to interact well with co-workers and customers
Ability to juggle multiple tasks and meet demanding deadlines. Flexibility in handling assignments
Arranges for and coordinates schedules, appointments, projects, conferences, and major events. Specializes in planning large corporate events. Strong attention to detail

239

Senior Executive Assistant Resume Examples & Samples

Provides project coordination and support of office projects – from inception to completion
Provides administrative support to high level Senior Executive: composes and types correspondences, memos and creates various charts, tables, graphs and presentation materials. Edits copy for spelling, grammar and layout. Maintains calendar and contacts
Coordinates meetings, develops meeting agendas, takes and distributes minutes. Tracks action items
Assist in identifying, communicating and following up on directives and goals to management and brokerage teams
Researches and compiles data and information for various projects
Coordinates communications, schedules and information flow between departments
Organizes and maintains filing systems
Responds to phone call and written requests for information
Researches issues and gathers information
Database management and maintenance
Other duties as assigned by broker and/or manager
Must have 3+ years’ experience supporting a high ranking Executive. Candidates experienced in the field of Commercial Real Estate are highly preferred
An excellent command of writing, grammar, punctuation and plain-English principles
High levels of confidentiality, tact and diplomacy a must
Flexibility with working hours a must
Proficient in MS Office Suite and PowerPoint
Action oriented and enjoys working hard; is goal oriented, energetic and willing to take on challenging assignments; seizes personal development opportunities
Dedicated to meeting the expectations and requirements of internal and external customers; acts with customer in mind and is able to adapt to various personality types; establishes and maintains effective relationships with customers and gains their trust and respect
Can marshal resources (people, material and support) to get things done; can orchestrate multiple activities at once to accomplish a goal; uses resources effectively and efficiently; arranges information and files it in a useful manner
Pursues everything with energy, drive and a need to finish; seldom gives up before finishing; especially in the face of resistance or setbacks
Spends their time on what’s important; quickly zeros in on the critical few and puts the trivial many aside; can quickly sense what will help or hinder accomplishing a goal; eliminates roadblocks; creates focus

240

Senior Executive Assistant Resume Examples & Samples

90% Executive Administrative Support
Serve as “Chief of Staff” to 3 key leaders within GEOS: global R&D Leader, the global Strategic Marketing Leader, global Strategy Leader and the European R&D Leader
Strong calendar management for three leaders who have a very active calendar and schedule. Providing the necessary support to manage requests, appointments, deliverables, etc. in person as well as virtually. Arrange complex international travel, generate visas, document management and handle expense reports with insight on the cost of potential options. Event and meeting planning, catering coordination, communication and execution. Demonstrates a high degree of professionalism. Role has access to highly confidential information, exercises discretion as required. Develop and create PowerPoint presentations and spreadsheets using Excel. Coordinate webinars, Skype for Business meetings and possess the technical knowledge to troubleshoot issues. Keep current on technologies and be proactive to introduce new tools. Stay on top of best practices, utilizing strong project management skills. Active participation in professional organizations for Executive Assistants. Work collaboratively with other administrative assistants. Possess the flexibility to adjust work hours as needed as supporting three people across multiple time zones. May also provide back up support to other administrative roles in the office
10% Other Duties as Assigned
Bachelor’s Degree in either Business Administration, Communications or related field OR equivalent experience
Minimum 5 years of executive level support
Previous experience with international travel requirements and arrangements. Ability to manage global calendars, schedules, and complex global travel with a high degree of efficiency and professionalism
Ability to handle confidential and sensitive information
Excellent organizational skills, including priority setting and ability to handle various projects at the same time
Self-initiative, demonstrated proactive behavior
Ability to work independently and work as team player
Excellent grammar, proofing and written communication skills
Strong decision making and problem solving skills
Strong interpersonal skills with the ability to work with a variety of individuals, both internal and external
High sense of urgency – ability to meet tight deadlines
Demonstrate ability to be flexible and adapt to an ever-changing work environment
Extensive knowledge of Microsoft office, including Outlook, Word, Excel, PowerPoint and Skype.- Strong attention to detail and follow-up
Experience working with a large, multi-national organization

241

Senior Executive Assistant Resume Examples & Samples

To contribute to the dynamics of the area by optimizing the time of professionals, advising on meetings, trips, visits, audits, consultancies and other relevant activities in the area
Perform the process of payment of suppliers, from the receipt of the service to the payment, including registration, order processing, responsible signatures, referral to the Tax and Accounting Department
Accompany payment processes, identifying losses, negotiating deadlines and giving and due referral until their total discharge
Support professionals in the purchase of various materials, from the search of suppliers, stock prices, approval of budgets, until the due receipt
Provide support with information to prepare the area budget
Support the professionals in the area, regarding payment requests, such as: reimbursement of expenses, request for advances in local and foreign currency, provision of credit card account and others
Organize events, meetings, training, from the choice of location, contracting services and all logistics demanded, optimizing costs and meeting the specific needs of the business
Work in partnership with HR providing the infrastructure and integration for the new collaborator, third and external, from physical location, equipment, telephones, network access, vehicle financing, insurance, credit card and others
Manage the agenda, follow-up, meetings, rooms, teleconferences, videoconferences, intranet and extranet meetings, which involve scheduling to the proper functioning of material and human resources
Support the foreign visitors of the Matrix, through referrals and guidelines, in order to contribute to meeting the objectives of the visits
Professionals from Executive Secretariat, International Relations or Administration careers
Preferably with 3 to 5 years´ experience in multinational and multicultural environments
Intermediate user of Office Package (mandatory)
Intermediate level of English (preferably)
Basic level of Spanish (desirable)
Excellent interpersonal relationship skills
Organized view
Focused
Knowledge and interest in working with systems
Ability to guide others in following the Company's policies

242

Senior Executive Assistant Resume Examples & Samples

Provide high-level administration support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions
Manage internal and external requests for participation of the vice president in meetings and events from internal management, departments, governmental agencies, internal and external stakeholders
Manage and maintain executive’s calendar to ensure proper meeting and event coordination, including preparation of supporting materials, facilities and coordination with key participants
Monitor email to ensure timely response to urgent issues as they arise, and respond on behalf of the vice president as needed
Review and edit weekly, monthly and quarterly reports, and presentations
Prepare invoices, reports, presentations, memos, letters, financial statements and other documents as needed
Coordinate and arrange meetings or special events as needed
Assist in document production and distribution

243

Senior Executive Assistant Resume Examples & Samples

Completes a broad variety of administrative tasks for the SVP including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging travel plans, itineraries, and agendas; and compiling documents and presentations for donor-related meetings
Plans, coordinates and ensures the SVP’s schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the SVP's time
Maintains SVP communications in a donor database
Assists SVP with Board-related meeting preparations throughout the year. Responsibilities include: coordinating and communicating meeting logistics efficiently, developing agenda and corresponding materials for meeting books, managing production of printed materials, drafting and transmitting minutes and reports
Develops, implements and maintains best departmental practices for administrative policies, especially purchasing (i.e., invoicing and credit card, travel and expenses, food ordering)
Demonstrated proactive approaches to problem-solving
Forward looking thinker, who actively seeks opportunities and proposes solutions
A passion for UWNYC’s mission, vision, and accomplishments
1-2 years of experience supporting C-Level Executives, preferably in a non-profit organization
Experience and interest in Marketing and fundraising a plus
Proficient in Microsoft Office (Outlook, Word, Excel, SharePoint and PowerPoint), Adobe Acrobat, and Social Media web platforms
Knowledge of Concur Solutions and ANDAR donor database a plus

244

Senior Executive Assistant Resume Examples & Samples

Exercise impeccable judgment and interpersonal skills to serve as the Senior Executive Assistant to a C-Level Executive
Be a trusted and highly reliable support to the Executive on the full spectrum of his responsibilities
Partners with Administrative Peers and Company administrative personnel to provide a team work approach for Executive coverage and follow-through
Extensive calendar management and meeting coordination using Microsoft Outlook
Handle all meeting logistics and preparation of meeting and conference materials
Coordinate complex travel arrangements, both domestic and international on a frequent basis
Prepare and submit accurate and timely expense reports in Concur
Drafts and produces grammatically accurate documents and correspondence including contracts, presentations, emails, letters, and memos, etc
Manages phones, transferring, conferencing and routing all business related calls in a discreet and professional manner

245

Senior Executive Assistant Resume Examples & Samples

Performs administrative duties such as filing, typing, and copying documents
Distributes mail and maintains office supplies
Manages SVP and schedules/coordinates meetings and appointments
Screens and responds to incoming calls and correspondence
Arranges programs, events, or conferences by arranging for facilities, issuing information or invitations, coordinating speakers, and controlling event budget
Composes and prepares confidential correspondence, reports, and other documents such as expense reports
Arranges detailed travel plans and itineraries, compiles documents for travel-related meetings, and accompanies supervisor when requested
Proficiency with Word, Excel, and internet software
Minimum 3 years related experience
Excellent written, verbal, and interpersonal skills with the ability to interface with staff, other administrators, internal and external customers and senior management

246

Senior Executive Assistant Resume Examples & Samples

Meeting organization including, but not limited to, agenda development, scheduling meetings and venues (incl. food & beverage), coordinating travel, coordinating mailings, etc
Approve expenses, code invoices, and manage budgets and expense analysis
Organizing key documents, including records of meeting notes, monthly reporting books, etc
Maintaining time off calendar
Coordinating annual HR and Finance related processes for the department
5+ years of executive assistance experience
Experience with managing contracts (creating Non-Disclosure agreements, managing the process, cross referencing invoices, working with Accounts Payable)
Advanced PowerPoint presentation skills
Must be able to deal with multiple concurrent tasks in an environment of rapidly changing priorities
Excellent organization, time management, and interpersonal skills
Positive independent judgment and initiative
Ability to communicate in clear language both verbally & in writing
Positive attitude and professional demeanor
Ability to interact with internal and external executives
Ability to remain calm and flexible with respect to deadlines
Excellent knowledge of memo writing, Outlook, Microsoft Word, Excel and PowerPoint
Mutual Funds and or finance background a plus

247

Senior Executive Assistant Resume Examples & Samples

Manage calendars, coordinate meetings, teleconferences, WebEx meetings
Arrange, coordinate, and monitor domestic and international business travel, and accurately and expediently process expense reports
Triage and organize all forms of communication in accordance with executive’s standards including incoming calls, messages, and correspondence received
Communicate, verbally and electronically, a wide variety of information to multiple audiences
Review, assess, prioritize, and monitor status of pending items, follow up and keep attorney/staff informed
Work under limited supervision in a fast-paced environment, and perform multiple work assignments concurrently
Plan and coordinate logistics for internal and external executive-level events
A minimum of five (5) years' experience making domestic and international travel arrangements and generating expense reports
Experience working under limited supervision in a fast-paced environment, and performing multiple work assignments concurrently, often within a short period of time
Superior verbal and written communication skills including excellent spelling, grammar, punctuation, form and style, proof reading and editing skills
Meticulous attention to detail with emphasis on accuracy and quality
Interested applicants should submit a cover letter and/or resume

248

Senior Executive Assistant Resume Examples & Samples

Assists President from organizing complex projects to daily workflow
Uses advanced skills to efficiently manage multiple demands on President's schedule and time, and assist with completion of key projects/priorities
Coordinates and is responsible for special projects assisting President in project preparation and completion
Coordinates the calendar, schedule, appointments, meeting rooms, materials and other facilities adapting as needed to support President and organizational projects and objectives

249

Senior Executive Assistant Resume Examples & Samples

Types documents to include correspondence, presentations, forms, reports, etc. in rough and final form ensuring accuracy of work from the stand point of grammar, composition, form, and content
Monitors paperwork flow to make sure that timelines are met
Manages calendar with numerous last minute updates and conflicts
Schedule various meetings
Maintain excellent relationship with Executive business associates, keeping track of notable information and coordinating information for pre-meeting and pre-trip briefing sessions
Organizes detailed international travel ranging from air and hotel reservations to passport and visa applications
Schedules meeting itineraries including coordination with business partners, consultants, organizing meeting rooms, videoconferences
Takes initiative to resolve problems and provides information requested in a service-oriented capacity, always ensuring quality service is provided to all co-workers, management, and internal and external guests/customers
Handles situations where independent judgment is exercised, thereby relieving the Executive of extraneous matters
Screens incoming calls and either assists caller when appropriate, forwards calls that can be handled by others, and ascertains nature of calls
Schedule all required meetings and arrange for refreshments and any special requirements as necessary
Maintains confidential files and honors the integrity of all information
Manages and prioritizes heavy volume of e-mails including archiving and retrieval
Reconciles expenses and submits reimbursable items for processing
Update and maintain Executive’s business associate contact details
Arrange Executive‘s business associate’s hotel reservations
Work on special projects, such as research and Internet searches for information on projects and business associates
At least 2 years of experience working in an administrative capacity

250

Senior Executive Assistant Resume Examples & Samples

Advanced knowledge of computers/systems including, PowerPoint, Word, Excel, and Outlook email
Ability to multi-task, independently manage time (prioritization is key) and be detail oriented
Positive high energy want to do more attitude
High school diploma or equivalent required. Some college preferred. Minimum 2-5years of experience

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Senior Executive Assistant Resume Examples & Samples

Senior Executive Assistant Resume Examples & Samples

Senior Executive Assistant Resume Examples & Samples

Senior Executive Assistant Resume Examples & Samples

Senior Executive Assistant Resume Examples & Samples

Senior Executive Assistant Resume Examples & Samples

Senior Executive Assistant Resume Examples & Samples

Senior Executive Assistant Resume Examples & Samples

Senior Executive Assistant Resume Examples & Samples

Senior Executive Assistant Resume Examples & Samples

Senior Executive Assistant Resume Examples & Samples

Senior Executive Assistant Resume Examples & Samples

Senior Executive Assistant Resume Examples & Samples

Senior Executive Assistant Resume Examples & Samples

Senior Executive Assistant Resume Examples & Samples

Senior Executive Assistant Resume Examples & Samples

Senior Executive Assistant Resume Examples & Samples

Senior Executive Assistant Resume Examples & Samples

Senior Executive Assistant Resume Examples & Samples

Senior Executive Assistant Resume Examples & Samples

Senior Executive Assistant Resume Examples & Samples

Senior Executive Assistant Resume Examples & Samples

Senior Executive Assistant Resume Examples & Samples

Senior Executive Assistant Resume Examples & Samples

Senior Executive Assistant Resume Examples & Samples

Senior Executive Assistant Resume Examples & Samples

Senior Executive Assistant Resume Examples & Samples

Senior Executive Assistant Resume Examples & Samples

Senior Executive Assistant Resume Examples & Samples

Senior Executive Assistant Resume Examples & Samples

Senior Executive Assistant Resume Examples & Samples

Senior Executive Assistant Resume Examples & Samples

Senior Executive Assistant Resume Examples & Samples

Senior Executive Assistant Resume Examples & Samples

Senior Executive Assistant Resume Examples & Samples

Senior Executive Assistant Resume Examples & Samples

Senior Executive Assistant Resume Examples & Samples

Senior Executive Assistant Resume Examples & Samples

Senior Executive Assistant Resume Examples & Samples

Senior Executive Assistant Resume Examples & Samples

Senior Executive Assistant Resume Examples & Samples

Senior Executive Assistant Resume Examples & Samples

Senior Executive Assistant Resume Examples & Samples

Senior Executive Assistant Resume Examples & Samples

Senior Executive Assistant Resume Examples & Samples

Senior Executive Assistant Resume Examples & Samples

Senior Executive Assistant Resume Examples & Samples

Senior Executive Assistant Resume Examples & Samples

Senior Executive Assistant Resume Examples & Samples

Senior Executive Assistant Resume Examples & Samples

Senior Executive Assistant Resume Examples & Samples

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