Executive Assistant Resume Samples

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Guide the recruiter to the conclusion that you are the best candidate for the executive assistant job. It’s actually very simple. Tailor your resume by picking relevant responsibilities from the examples below and then add your accomplishments. This way, you can position yourself in the best way to get hired.

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C Little

Cheyanne

Little

4399 Niko Springs

Detroit

+1 (555) 672 8138

4399 Niko Springs

Detroit

Phone

p +1 (555) 672 8138

Experience Experience

Los Angeles, CA

Executive Assistant

Los Angeles, CA

Gleason-Kerluke

Los Angeles, CA

Executive Assistant

Execute activities as directed by the General Manager and Assistant General Manager to assist in the effective use and management of their time
Coordinate own assistant network and lead the local team assistant as line manager, ensure the development and evaluation of assigned personnel
Consistently deliver high quality work within established time frames; willingly assist peers and management
Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work
Assist with recruitment of midlevel providers and manage student workers
Manage team rosters, and support various employee management procedures, such as performance management
Responsible for office initiative work, working with vendors/property management and other office manager type duties

Los Angeles, CA

Executive Assistant to CEO

Los Angeles, CA

Macejkovic-Smitham

Los Angeles, CA

Executive Assistant to CEO

Creates and develops visual presentations for the executive leadership team
Assists with client inquiries, contacts Facilities Management staff, and handles special projects as necessary
Monitors and distributes monthly American Express statements to all Managers and ensures they provide expense information for CEO review
Assists in coordinating the agenda of senior management team meetings and off-sites
Event Management, once a year to assist with managing yearly event to engage clients
Assist the CEO in managing business and personal activities, including calendaring, meeting/event planning, travel logistics and expense management
Manage physical and network-based files and documents

present

Phoenix, AZ

Executive Assistant to the President

Phoenix, AZ

Hickle-Parisian

present

Phoenix, AZ

Executive Assistant to the President

present

Assist President with managing the budget for the department, including preparing and processing invoices and expense reports
Providing administrative support to the President, including extensive scheduling of appointments, speaking engagements, and media appearances
Provide meeting prep for President including agendas, talking points, data specs, and bios
Placing, responding to, and prioritizing the President’s invitations, phone calls, and mail
Responsible for managing global communication efforts from the Americas Region including coordination of schedules and the distribution of materials/messaging
Drafting, producing, and proofreading business correspondence for the President
Assist the President with new business development activities by aggressively seeking networking opportunities

Education Education

Bachelor’s Degree in Professionalism

Kent State University

Bachelor’s Degree in Professionalism

Skills Skills

Excellent proofing skills with strong attention to detail. Excellent verbal and written communication skills and maintains a professional demeanor
Knowledgeable and proficient in Microsoft Word, Excel, Outlook, PowerPoint; proficiency in Concur Expense & Travel system highly desired
A strong communicator (both written and oral), a good listener and a professional telephone manner. Confident ability to work with strong personalities
Solid knowledge of general office procedures, protocol and professionalism; basic knowledge of Business English, spelling, punctuation and grammar
Strong attention to detail. Highly organized with the ability to multi-task and prioritize work streams
Strong organizational skills and attention to detail; excellent listening skills and ability to work with employees at all levels of the corporation
Strong attention to detail and ability to exercise good judgement
Excellent organization skills and strong attention to detail; able to prioritize and manage multiple tasks simultaneously
Strong knowledge of EY and Business Enablement would be highly advantageous
Solid organizational skills including ability to prioritize and coordinate multiple tasks; Excellent attention to details

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Executive Assistant Resume Examples & Samples

Serves as a liaison with other functional areas and external customers in the resolution of routine administrative and operational issues
Composes and edits correspondence and/or memoranda from dictation, verbal direction or from knowledge of established policies
Schedules and coordinates meetings, events, interviews, appointments and/or other similar activities, which may include coordinating travel and lodging arrangements
Develops and maintains data and performs routine analyses and calculations involved in preparing recurring internal reports
Composes and prepares timely responses to a variety of routine written inquiries
Performing a range of executive support activities for a vice president of a major organizational functional area
Operating standard office equipment and using required software applications
Analyze and solve problems
Interpret and apply policies and identify and recommend changes as appropriate
Handle stressful situations and provide a high level of customer service in a calm and professional manner

Executive Assistant Resume Examples & Samples

At least 8 years experience working in an administrative capacity, ideally with a bank, an investment fund or a large law firm
Proficiency in Microsoft Word, Adobe Acrobat, PowerPoint and Excel
Minimum Education level: High School Equivalent
Must have excellent command of written and spoken English and Hungarian. German would be a positive add on
Familiarity with the private equity industry

Executive Assistant Join our High-performing Team Resume Examples & Samples

Collaborate with colleagues to recommend most cost-effective ways to complete tasks. Apply and share knowledge gained about work processes, resources, and structure and business of the firm/service line/functional group
Use Ernst & Young's core technology applications, including Microsoft Word, Excel, PowerPoint, and MS Outlook. May act as a knowledge resource in one or more of these programs, and train others
Proactively notify the appropriate individual on issues of quality, confidentiality, or risk
Proactively share knowledge with colleagues
Anticipate and respond to changing situations. Encourage and help others to do the same
Develop and demonstrate a solid working knowledge of the firm's structure, service lines, key personnel, and policies and procedures

Executive Assistant Resume Examples & Samples

Apply Ernst & Young's branding and correspondence guidance, to format/edit letters, reports, and correspondence from draft to client-ready stage. Become knowledgeable of firm mailing/delivery processes
With guidance, may manage certain administrative aspects of client engagements
Use Ernst & Young's core technology applications, including Microsoft Word, Excel, PowerPoint, and Lotus Notes. May act as a knowledge resource in one or more of these programs, and train others
Proficiency with automated calendar management tools, e.g., Lotus Notes and Blackberry

Executive Assistant Resume Examples & Samples

Manage or coordinate small projects, providing cost-effective approaches
Use your strong working knowledge of relevant firm and service line quality, risk, and confidentiality policies and guidelines. Reinforce the wider use of these
Demonstrated record of sharing knowledge with colleagues

Executive Assistant Resume Examples & Samples

Professional level communication skills
Demonstrated ability to make high-level decisions independently and to handle the most complex and sensitive information with appropriate discretion and confidentiality
5 years experience supporting executive leadership
Strong knowledge and experience using Excel spreadsheets, utilizing function features within Excel to manipulate and produce data, producing quick graphs and charts
Strong client-facing presence, able to represent SunTrust well, and confidence interacting with executives of major clients and suppliers,
Work well with teammates at all levels
Familiarity with PowerPoint presentations and ability to summate/decrease/reuse presentations to tell stories to different audiences. Ability to edit communications to incorporate Executive’s style while considering audience
Highly Organized

Executive Assistant Resume Examples & Samples

Provide professional, executive support on all levels and serves as a key resource to his/her manager as well as others in the firm
Manage executive’s calendar with minimal direction proactively and intelligently
Organize complex domestic/international travel planning, as well as expense management and processing
Draft email and memo correspondence
Liaise with members of Board of Directors, its Committees and members of Company’s Governance Executive Committee
Manage executive’s incoming correspondence and prioritizes competing requests
Draft and coordinate meeting agendas, materials, and is responsible for transcribing meeting minutes
Liaise with other departments on the execution of strategic projects
Provide executive phone coverage
Maintain efficient filing and organization of correspondence, reports, research data and meeting materials
Coordinate large events
Prepare client and presentation materials and potentially contribute to content
Provide support to other members of the team as needed
Additional duties may be assigned as needed
May oversee attendance and overall team schedule for the executive’s group, department of location
Minimum 8 years of administrative experience supporting senior-level executives
BA/BS degree, preferred
Advanced MS Outlook and strong MS Word, Excel and PowerPoint intermediate skills required. Strong aptitude and interest in learning various proprietary systems to create and generate presentations and reports for executives a plus
Ability to perform under pressure in a fast paced environment and to work with confidential/highly sensitive information
Forward thinking and possesses the ability to anticipate needs and act upon requests independently
Excellent written and oral communication skills and solid interpersonal skills required
Flexible work schedule including overtime with little or no advance notice

Executive Assistant Resume Examples & Samples

Responsible for the daily schedule of one or more individuals; anticipate necessary background materials, directions and other items required for each activity on the schedule. Maintain busy calendars, schedule meetings and ensure managers arrive to meetings on time
Meet and greet visitors and clients, answer phones, coordinate conference rooms and meal arrangements
Handle a large volume of travel planning including airline reservations, hotel accommodations, car rental reservations, car service arrangements and driving directions as needed
Provide core administrative support such as faxing, filing, and copying
Absolute discretion and appropriate handling of highly sensitive information essential
Minimum seven years of corporate administrative experience in roles that interfaced with external clients and executive management
Ability to perform in a fast paced environment and interact with senior management under highly demanding conditions
Ability to anticipate needs and make sound decisions with minimal direction
Strong time management skills; ability to handle multiple concurrent assignments with a high degree of accuracy, and meet deadlines in a high pressure environment
Ability to work well in a team environment and be proactive in assisting others as needed

Cib-executive Assistant Resume Examples & Samples

Calendar managementand associated tasks such as booking conference rooms, audio visual equipment, documentation, meeting scheduling etc
Personnel on-boarding andoff-boarding (i.e. initiate GARS, EURC, etc), including logistic for new staff
Maintaining group leave record and handling phone enquiries
Excellent interpersonal & communication skills with experience working with a variety of cultures
Experience in managing relationships across all levels

Cib-executive Assistant Resume Examples & Samples

Previous experience as an EA supporting at the executive level within a large global organisation
PC Literate – Adept skills with standard Microsoft packages [Office 2007]
Powerpoint : Sound knowledge of how to create / reformat / amend and print presentations
Excel: A good understanding of how to create spreadsheets
Word: Able to use this application effectively with a high level of accuracy
Outlook: Ability to effectively use application, especially with delegated authority

Executive Assistant Resume Examples & Samples

Organize and coordinate project meetings, including calendar coordination, booking meeting/conference rooks, being in touch with external vendors/guests to coordinate their arrival to our floor, etc
Distribute meeting materials on time
Ordering supplies from an external vendor
Coordination of onboarding process for new employees
Make travel reservations. Manage expense reimbursement
Help prepare/edit PitchPro PowerPoint, Word and excel documents. (Desired - ability to convert a hand-written sketch to a slide)
Coordinating light IT needs in a timely manner. For example, connecting phones, installing software
3 - 5 years office experience / assistant and meeting coordination experience at the executive level

Cib-executive Assistant Resume Examples & Samples

Extensive use of Outlook to include inbox and calendar management, enabling the seamless coordination of internal and external meetings, travel and social appointments
Finalizing complex travel arrangements: co-ordination of flights, accommodation, ground transportation, conference logistics, following a Corporate Policy
Entering data into the internal management information system and responsible for accurate collation of information to senior management
General administration duties (filing, photocopying, faxing)
Possesses an established network of assistants at Financial Institutions
Experience of working within an Investment Bank or similar environment

Cib-executive Assistant Resume Examples & Samples

Diary management for the senior team members
Responsible for domestic and international travel arrangements
Expense management, ensuring team are kept up to date on policy amendments
Ensuring invoices are processed accurately and promptly
Arrange internal and external meetings using in-house room booking system
Answer phones on behalf of the team, taking detailed messages
On-boarding and off-boarding employees for the team; submitting technology and building access requests
Working closely with overseas EAs to coordinate visitors itineraries and building access
Business Continuity Coordinator for the team
Maintain and order stationary supplies
Archive management
A minimum of 18 months experience supporting at the Managing Director level
Experience of working in financial services
Intermediate Microsoft Office
Minimum of 60wpm typing speed

Executive Assistant Global Philanthropy Resume Examples & Samples

Client focussed - handle queries quickly, confidently, discretely
Attention to detail & pride of completion
Innovator and self-starter - ability to seek out appropriate contacts for issue resolution, and proactive in improving processes where necessary
Process oriented - keen to learn end to end processes in order to understand impact of actions on other areas with the team
Excellent organisational skills and effective and concise verbal and written communications skills
Intermediate to advanced knowledge of Word, Excel and Powerpoint
Ability to balance multiple priorities and stakeholders
Familiarity with J.P. Morgan administrative systems would be an asset (eg. EURC, ORACLE, PASSPORT, GLOBAL ABSENCE TRACKING)

Executive Assistant Resume Examples & Samples

Using a high degree of judgement and discretion, this position provides administrative support to a senior executive. Works independently to determine the routing/and or response for phone calls and mail, prepares correspondence, prioritizes projects and calendar to maximize the executive’s time and productivity, organizes and maintains files, plans meetings, trips and events
Prepares correspondence, memoranda, reports
Answers and screen phones calls, using judgement to ensure that time sensitive and urgent calls are responded to with priority. Resolves routine and some complex inquiries
Arranges video-conferences/teleconferences
Schedules meetings at multiple offices and all offsite meetings in multiple time zones
Prepares and submits expense claims for all supported managers and assists in training for the broader department to ensure that all processes and policies are followed and timely reimbursements are received
Ensure approval of vacation requests and maintain vacation calendar, order supplies and technology
Supports executive with meeting planning -such as scheduling rooms, ordering refreshments, meeting prep and follow up
Review and comply with Firm Policies applicable to your business activities
Escalate operational risk loss events, control deficiencies and risks that you identify to your line manager and the relevant risk and control functionspromptly
Minimum of 5 years of experience in a similar role at a large financial services firm
Ability to prioritize, organize and multi-task; strong judgement
Position requires a high degree of confidentiality and discretion
Ability to communicate with members of the department as well as executive level clients
Advanced clerical skills, such as typing corporate documents, filing, faxing, answering phones; expert knowledge of Microsoft Office

Executive Assistant Resume Examples & Samples

Experience in a comparable Executive Assistant preferably within an Asset Management environment
PC Applications: Advanced knowledge of Word, e-mail and the Outlook Calendar. Advanced knowledge of Excel and Intermediate PowerPoint would be advantageous. The Internet is used on occasions for researching timetables for public transport, maps, directions, venues, entertainment etc
Experience of managing diaries or schedules for others
Experience of booking travel for others and organising travel itineraries
Experience of working in a team with people at all levels
Willingness to be involved in the continued development of the department and to be proactive
Strong organisational skills are required in order to prioritize multiple tasks
High level of professionalism – confidentiality, discretion and judgement
Confident, and willing, to liaise with staff and clients at any level
Capable of working under pressure and to tight deadlines
Ability to manage and prioritise numerous tasks
Proactive and capable of using initiative
Attention to detail is essential. Documents, presentations and spreadsheets need to be produced accurately
Approachable, professional, and ability to be firm when appropriate
Forward thinking and used to working in an environment of change
Used to handling confidential and sensitive information
Experience of implementing and maintaining administration processes and procedures

Executive Assistant Resume Examples & Samples

Maintain and manage the schedules of busy executives
Coordinate multi-party meetings and conference calls
Arrange complex global travel arrangements with detailed itineraries
Administer day-to-day activities by anticipating what information and data will be needed for appointments, meetings, and business travel
Screen telephone calls and correspondence appropriately
Review and respond to e-mail correspondence
Plan and organize multiple projects, while successfully meeting competing deadlines
Prepare detailed meeting agendas
Keep track of meeting notices and calendar items appropriately
Prepare correspondence and documents while editing for correct grammar, punctuation, spelling context and format, including quick turnaround of PowerPoint presentations
Research information using the Internet
Compile and file expense reports
Assist and cooperate with other teams as needed, including assisting other team members during busy periods and to provide coverage in the absence of other team members
Provide team administrative support to the direct management team/direct reports
Minimum of 5 years of experience supporting executive level individuals
High level of proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook)
Exceptional customer service, communication and organizational skills
Tech savvy, professional, collaborative and polite with a can-do, willing attitude
Ability to prioritize and to adapt and change direction on the fly
Demonstrated ability to professionally handle confidential and sensitive information
Ability to cope and work with many differing personalities and the confidence to instruct others

Senior Executive & Assistant Director Resume Examples & Samples

Active throughout the life-cycle of a modelling assignment - covering requirements definition, specification, design, development, implementation and user training
Takes the leading role in the design and build of complex models with little or no supervision, seeking further guidance when appropriate
Manages clients expectations in relation to fees and deliverables
Identifies risk on the assignment, involving Director / Partner appropriately in its resolution
Provides feedback to others on their modelling work, identifying potential areas for improvement and good practice features
Helps Directors achieve target fees by assisting in proposal development and other selling initiatives
Achieves target utilisation
Possess an Operational Research or related first or higher degree qualification
Strong model development experience using Visual Basic (Justas well as VBA) or other object-oriented development language. Such experience should include developing models containing complex algorithms within a highly user-friendly front-end
Familiarity and experience with packages and development environments is highly advantageous but not essential. This could include simulation products (eg Witness, Arena, Simul8) and optimisation products (CPlex, Xpress-MP)
Ability to work with model users to identify their particular needs, to design and specify appropriate solutions to satisfy these needs, and to implement these solutions
Experience of working in a professional services environment would be a distinct advantage
Experience of other types of modelling (eg Financial Modelling) would also be an advantage, but is not essential

Executive Assistant Join our High Performing Team Resume Examples & Samples

Manage calendars and schedule meetings. Use the "scheduler" feature for arranging group calls/meetings
Maintain documents on appropriate file servers and repositories. Learn and adhere to Ernst & Young's records retention policies
Develop and demonstrate solid knowledge of firm-wide and service line-specific tools, processes, and databases. These include the Standard Tracking and Reporting System (STARS), Global Tool for Acceptance (GTAC), Global Accounting and Auditing Information Tool (GAAIT), Tax Practice Guidance & Tool (TPG&T), eDocs, and internal accounting tools such as iClick and Global Financial Information System (GFIS)
Handle administrative details and routine issues independently, and take responsibility for completing these on time, to a high quality
Effectively manage conflicting priorities. This involves organizing your workflow, and teaming with colleagues to accomplish tasks and balance workloads
A minimum of 3 years of related experience

Executive Assistant Resume Examples & Samples

Is primary support to the MD and Deputy Head, Corporate Banking, as well as providing some support when required to the MD and Head, Corporate Banking & Global Credit
Manages diaries, coordinates meetings/conferences/travel arrangements, organizes daily files with diary items, meeting materials, etc., in a manner that sets the MD up for success
More specifically wrt travel arrangements, coordinates the travel arrangements (international & domestic), travel itineraries and processing of travel and expense reports
Acts as MD’s delegate for email and phone mail during absences; handles/ forwards issues as appropriate; prioritizes balance for MD’s action upon return
Maintains content for calendars and agendas including Conference Call and Video Conference Call agendas
Coordinates and administers all requirements and maintains appropriate records in managing the Executive’s office including preparation and verification of expense claims and invoices, monthly audit reconciliation of travel and other expenses including Visa, stationery and supplies, telecommunications, equipment and premises requirements, updates to Vacation and Absence schedules and production/distribution of monthly away lists
Maintains credit files for MD’s on-going use and records
Prepares material for Commitments Committee, Loan Underwriting Committee and Loan Portfolio Review Committee
Leverages tools and technology to drive efficiency and consistency
Establishes personal routines to keep apprised of developments and remain current. AUTHORITIES, IMPACT, RISK
High level of confidentially
Manage multiple priorities simultaneously. KEY CAPABILITIES

Executive Assistant Resume Examples & Samples

Process large number of invoices and create allocation memos to Controllers and Accounts Payable
Maintain departmental calendars – schedule/reschedule meetings, field e-mails, & phone calls requesting meetings, handle meeting conflicts & prioritization issues
Request Certificates of Insurance for internal and external clients
Maintain departmental files – correspondence files, insurance policies and contracts
Organize and maintain departmental agreements and summaries in hard and soft formats
Provide telephone coverage – answer executives’ phones, take accurate messages, know executives’ whereabouts at all times, handle urgent calls with appropriate judgment
Handle business travel – book travel arrangements, coordinate meeting schedule, prepare travel & expense reports
Arrange large group meetings and conference calls – schedule meetings with all parties, book meeting rooms & call-in numbers, arrange special meeting facilities (food, multimedia, etc.), send meeting confirmation e-mails, prepare & distribute meeting materials
Handle departmental mail – pre-sort & prioritize, respond to simple and immediate requests
Typing and preparing documents – utilizing Microsoft Word, Excel. Access and PowerPoint (letters, schedules, presentations, database management)
Navigate Firm – interface with various Firm departments on behalf of executives to collect and communicate information, respond to requests, obtain services, etc
High School Diploma or Equivalent plus other post high school training/courses
5 years administrative assistant experience
Proficiency in MS Word, Excel, Access and PowerPoint
Excellent writing and proofreading skills
Must be an enthusiastic, positive team player, eager to assist colleagues and members of the department on all levels
Must be able to work in a fast pace environment and handle multiple tasks concurrently

Executive Assistant Resume Examples & Samples

Provide excellent telephone coverage including ability to manage priorities; handle urgent calls with professionalism and good judgment
Arrange large group meetings – schedule meetings with all parties; book meeting rooms and call-in numbers; arrange special meeting facilities; send meeting confirmation emails; prepare and distribute meeting materials
Maintain executive calendars; schedule/reschedule meetings. Highlighting attendance in advance as well as printing documents needed
Highlighting upcoming significant meetings to senior executives. Arranging prep meetings if necessary
Handle business travel – book travel arrangements; coordinate out-of-town meeting schedules; prepare travel and expense reports
Maintain executive files – correspondence files; document files; personal office files
Handle executive mail – pre-sort and prioritize; respond to simple, immediate requests
Strong ability to write and prepare letters and presentations independently
Able to manage projects as necessary
Navigate firm – interface with various departments on behalf of executives to collect information, respond to requests, obtain service, etc
Miscellaneous support – including, but not limited to preparation of copies; ordering of supplies and maintaining supplies drawer; handling faxes; maintaining orderly, fully-functioning work area for executives and their staff
Must be extremely well organized
Strong interpersonal skills and collaborative work style
Flexible and ability to work in a demanding fast paced environment juggling multiple tasks simultaneously
Proficient with all office technology; advanced skills in MSOffice, particularly Word, Excel and PowerPoint
Outstanding attention to detail and follow-up
Strong time management/prioritization skills and solid judgment
Self-motivated, innovative, hardworking individual, who can handle changing priorities and multiple tasks
Must be a customer service oriented, team-player eager to assist colleagues and members of the department at all levels

Executive Assistant Resume Examples & Samples

Provide executive administrative assistance to SVP of Finance, including managing executive calendar
Ability to effectively interface with every level of employee, customers and external constituents
Perform general duties, including preparing general correspondence, word processing, filing, faxing, copying, preparing and reconciling expense reports, ordering supplies, managing all subscriptions
Ensure email, phone and other messages are delivered to the appropriate manager or responsible party in a timely manner, acting with the appropriate sense of urgency
Effectively arrange meetings, conference calls, videoconferences, domestic and international travel
Assist with the preparation of presentations, metric reports, dashboards, and other business reports
Process, track and reconcile departmental invoices
Support organization and execution of departmental events [e.g., arrange catering, coordinate location, etc.]
Handle special projects and assignments as directed
Creating daily clips for senior management
Supervision of administrative functions for the department
Learning and backing up all of the department’s data and document systems
General contract administration, including requesting, distributing and tracking contracts, licenses and other documents
High school diploma, with a college degree preferred
5 years direct work experience supporting senior management in a large, corporate environment
Excellent verbal, written and oral communications [English/ Spanish]
PC Skills: advanced Microsoft Office skills, including: PowerPoint, Word, Outlook, Excel
Candidate should be highly professional, a team player, consistently positive in attitude, self-motivated, flexible, discrete, tactful, articulate, and diplomatic
Must be extremely organized and able to focus attention and manage details on multiple projects at the same time; organize, prioritize and follow-through
Ability to adapt to changing responsibilities in a fast-paced environment
Strong initiative, creativity, sense of drive and ambition
Solid time management and multi-tasking skills
Willingness to participate in all department projects and initiatives
Familiarity with US Hispanic media
Experience in entertainment industry
Superior time management and organizational skills
Able to work both independently and with a team
Able to juggle and meet numerous deadlines and identify press opportunities
Proactive, master multi-tasker, creative and strategic thinking plus strong external and team communication skills

Executive Assistant Resume Examples & Samples

Manage complex schedules and coordinate meetings with internal and external parties utilizing multiple calendars, often balancing very strict demands of high-level filmmakers and studio heads, and anticipating problems and conflicts in advance
Prepare all appropriate meeting materials for President, including materials for other attendees when needed
Prioritize and manage President’s work email and call sheet, which may include creating email correspondence on behalf of the President
Manage all department-wide communication and materials to and from President
Prep for upcoming meetings (agendas, A/V and Print materials, correspondence for reoccurring meetings)
Maintains proper recordkeeping and filing system for all materials coming thru the President’ office
Performs basic administrative tasks such as updating contact lists, meeting attendee lists, executive expenses, etc…
Oversee department-wide script distribution and conference room bookings
At least 3 years of experience supporting a senior level executive
Must be extremely anticipatory in nature
Proficient in Microsoft Word, Outlook, PowerPoint, Adobe, and Excel
Knowledge of all basic office equipment required
Bachelor's degree (or a High School Diploma/GED and a minimum of 5 years of executive assistant experience)
Initiative - Demonstrate initiative by confidently self-starting improvements to office procedures, reports and processes and requires minimal supervision
Detailed Oriented - Pays attention to multiple details and multiple tasks while minimizing errors
Organization - In order to manage multiple tasks effectively, must be organized in approach and execution of work
Team Player - Demonstrates ability to work on a team and willingness to give assistance to co-workers in other areas
Confidentiality - Must be able to maintain department business with the utmost confidentially
Flexibility - Demonstrates experience working in, and a positive attitude toward a rapidly changing business environment
Inclusivity - Thrives in a busy team like environment, and available to assist other department members when necessary

Executive Assistant Resume Examples & Samples

Provide professional phone coverage at all times; screen all calls and determine through independent judgment those which require immediate attention
Coordination of travel arrangements
Overall management of busy calendars
Coordination and scheduling of meetings and conference rooms
Track and process expenses
Maintaining and updating contacts lists
Handling sensitive and confidential information with discretion
Maintain up-to-date and accurate filing system
Provide phone backup support to other EAs as needed
Assist with additional projects (i.e powerpoint and excel) and other duties as required
Punctual, regular, and consistent attendance
5 years prior relevant experience, supporting Senior-Level Executives
Proficient with MS Office – Outlook/Word/Excel/PowerPoint
Ability to successfully multi-task and meet deadlines
Friendly with professional and positive demeanor, phone etiquette,
Proactive, flexible, self-starter with a boundary less approach to working within a team
Demonstrates exceptional written and verbal communication skills
Ability to maintain confidentiality
Possess strong interpersonal skills with ability to communicate effectively with all levels withinthe organization

Executive Assistant Resume Examples & Samples

Provide administrative support including type and compose general correspondence, copying, answer and screen phone calls, and manage Outlook calendar
Book travel arrangements/reservations and submit travel expenses for CFO via Concur system
Schedule, coordinate, and maintain appointments and meetings
Open and distribute mail, coordinate messengers/package delivery
Create, organize, and maintain filing system, reconcile expense reports, supply requisitions, etc. as needed
Help administer and maintain department-related files and projects
Coordinate logistics intra-department for events or meetings, make arrangements/reservations, and coordinating all other special projects as assigned
Interact with internal and external customers, business associates as needed. Provide personal assistance on various projects and activities
Act as liaison with other internal departments and external contacts to execute assignments and represent CFO in a professional and efficient manner
Additional duties to be assigned as needed
Minimum 1 year of assistant work experience or experience supporting executive level personnel
Strong computer skills required, knowledge of Microsoft Office including Word, Excel, PowerPoint, and Outlook
Proven ability to organize and establish administrative procedures independently, juggle multiple projects at the same time
Demonstrated effective communication skills and follow-up skills required, skilled in effective writing and strong organizational skills
Proven ability to handle confidential information
Experience with Concur travel system and expense reporting/submission
Pop culture fanatic
Independent, self-starter and effective team-player
Able to work calmly under pressure

Executive Assistant Resume Examples & Samples

A minimum education level of High School Diploma or its equivalency (Bachelor of Arts/Sciences Degree Preferred)
Years of related work experience: 3-4 years related administrative experience supporting an executive
Proficient with Microsoft Office Products (Word, Excel, PowerPoint, Outlook)
Proficient with mobile and social media platforms
Strong verbal and written communication skills and able to interact will all levels of the organization
Must be highly organized and demonstrate attention to detail
Good interpersonal skills and experience managing an executive(s) calendar
Maintain a sense of urgency with an ability to meet tight deadlines; able to maintain the confidentiality of highly sensitive information; must be a self-starter with the ability to work with minimal supervision
Ability to work extended hours and/or weekends to provide support to a project and/or executive
Must be able to think creatively and pay close attention to detail

Executive Assistant Resume Examples & Samples

Provide full administrative support to Senior Vice President including phone, calendar, expenses, correspondence, travel and meeting planning
Coordinate overall departmental administrative planning and support
Act as an effective liaison between the Network and our distribution clients
Ability to work professionally as a team player with a positive attitude in a fast-paced environment
History of practicing good judgment and demonstrating confidential business style
Highly-organized, self-starter with strong attention to detail and follow-up
Excellent interpersonal skills with effective verbal and written communication skills for interface at all levels, internally and externally
Solid computer skills (Microsoft Word, Excel, Outlook, PowerPoint, SAP)
Administrative support experience including a minimum of 2 years providing executive level support
Experience demonstrating a fundamental understanding of administrative “best practices
Professional experience in the media industry
Interest in media and the rapidly-evolving digital landscape

Executive Assistant Resume Examples & Samples

Generates and distributes daily and weekly ratings reports for entire company
Independently composes reports and correspondence for Executive Vice President’s signature. Sign in behalf supervisor, as delegate, his name on correspondence, requisitions, vouchers, and other forms of documents
Reviews and prioritizes correspondence and answers written inquiries relating to various CW Network research issues. Responds to most telephone inquires, and when necessary, directs the call appropriately. Distributes EVP research report, memos and documents
Participates in arranging conferences and committee meetings. Sets-up and maintains Executive calendar
Makes travel/arrangements and reservations
Reviews and reconciles all incoming expense and travel reports accuracy and compliance with corporate policy. Reviews and secures approval for all travel requests
Acts as liaison with division management team to ascertain current status of various projects. Updates Executive Vice President periodically on all Divisions’ activities
Responsible for maintaining and establishing official documents and records in the appropriate electronic and physical files, including maintenance of Research Library
Manages and maintains Executive Vice President’s personal electronic (iPad) files
Prepares agendas and materials related to business meetings. Follows-up with Division Executives or outside representatives to ensure attendance and that all related business materials/documents are ready for review
Works on some personnel issues, requiring confidential matters
Sets up and maintains budget track in coordination with Finance Dept
Performs various related duties as necessary

Executive Assistant Resume Examples & Samples

Assists one or a few executives in providing a range of administrative support functions focused upon the needs of assigned executive(s) in carrying out the responsibilities of their positions
Conducts a range of assignments derived from the duties and responsibilities of the executive(s) served; specific functions performed for the assigned executive / executives include, but are not limited to: coordinating and maintaining the appointment calendars; gathering and abstracting materials for such events as meetings, conferences and presentations; administering travel arrangements and related travel and entertainment expense reports; answering and screening incoming calls; reviewing and categorizing incoming correspondence / memoranda / emails; preparing routine correspondence, memoranda and e-mail responses; arranging receptions / lunches / dinners; attending staff meeting and taking and editing notes of such meetings; maintaining contact lists and databases
Arranges visits / tours by representatives of clients / affiliates / sponsors / executives of TWDC / regulators and legislators; screens and responds to employee requests; arranges and coordinates interviews of the executive with representatives of the media in conjunction with and approved be a Communications’ publicist
Coordinates the administration, logistics and flow of the work for the assigned executive(s)
Performs routine to semi-routine administrative processes and tasks within the context of well-defined practices and methods
Through personal time management and organization of work contributes to the processing efficiencies of assigned tasks
Enhances the efficiency of the assigned executive(s)
Interacts with the a wide variety of ESPN and external contacts in behalf of the executive(s) served
Interacts with media, clients, affiliates, public figures in behalf of the assigned executive(s); may coordinate and / or participate in meetings and interviews with these contacts
Enhances relationships and interactions with the counterparts of the assigned executive(s), both internally and externally
Primary focus of communications is to receive and transmit routine to semi-complex information
Work with Play-By-Play Remote Production team on ticket allocations and distribution for CFB & MLB
Partner with ESPN’s Premium Dept. on Radio Departmental allocations for swag for clients / guests / affiliates / partners …
Work closely with Network Sales Team in NY on winner tours on campus – coordinate tours, escort, etc …
Has a fundamental knowledge of the administrative processes carried out by the assigned executive(s) and those of the organization directed by the assigned executive(s)
Has advanced knowledge of Microsoft Office applications, databases used by the executive(s) supported
3- to 5-years of related administrative experience in generally comparable functions
Has a basic knowledge of several administrative functions and processes
Has basic research and data analysis skills capabilities
Has advanced skills in communication and diplomacy; has good sensitive to the purposes and motivations of the persons desiring contact with the assigned executive(s); is sensitive to and able to work effectively with a diverse group and individuals
Has an advanced ability to organize work and to set priorities; has basic multi-tasking skills

Executive Assistant Resume Examples & Samples

Organize and maintain product sample inventories including ordering of samples, distribution of samples, and maintaining the set up and display of the product room
Assist Vice President in the Creative Services department by managing executive calendars, meeting schedules, answering phones, maintaining logs, placing calls, and sending emails and faxes as needed. Typing, organizing and distributing notes from executives to internal Creative Services team and external clients/vendors for correspondence needs
Organize and maintain an inventory of all departmental assets to manage and keep track of samples and materials. Maintain accurate records of schedules and files as needed
Organizes various files, records, indexes, logs, and mail for executives. Prepares and organizes mail, and writes correspondence for returned unsolicited materials, maintaining schedules and other collateral materials
Coordinates international and domestic travel, transportation, hotel itineraries and accommodations, prepares invoices for approval, and creates check requests and processes expense reports and tracks through payment process for the Creative Services department
Coordinates organization of resource materials and orders office supplies for the department
Assist executives with occasional special projects and performs other duties as required, including back up assistant to the CCO when regular assistant is away from office

Executive Assistant Resume Examples & Samples

Types correspondence, reports, labels, contracts, etc. for supervisors review and signature
Coordinates international and domestic travel and hotel accommodations for advertising shoots
Arranges calendar and schedules meetings, independently or as directed. Keeps supervisor on schedule for meetings
Answers telephone and screens, logs and places calls
Opens, reviews, records and distributes and organizes mail
Photocopies and scans reports, documents and other materials
Sends and receives faxes and emails
Maintains various files, records, indexes and logs
Creates and maintains various schedules, reports and matrixes
Greets clients, talent, creative staff and executives
Prepares check requests and expense reports and follows through
Assists with estimating costs, budgeting and drafting contracts for photographers. Coordinates various tasks of planning and producing special photo shoots under direction of VP, Photography including drafting and sending correspondence to talent publicists, assisting with talent arrangements, and drafting and sending Call Sheets
SAP – Responsible for coding billing and invoicing for photo department and Creative Advertising special shoots. Prepares shopping carts for supervisor’s approval. Processing P-Card transactions and reconciliations of department’s P-Card
Budgets – Gathers all charges incurred by the photo department and reports charges to the finance department
Scripts and schedules – Requests scripts and schedules for all WB feature films as directed by supervisor
Performs other related duties and projects as assigned
Premieres & Events – Book and confirm red carpet photographers for premieres and special events. Create press credentials and cast/crew ID sheets. Coordinate with publicity teams to check in press and photographers at premieres/events. Premiere after party work duties as assigned by events team

Executive Assistant Resume Examples & Samples

Types correspondence, reports, schedules, agendas, etc
Composes memos and correspondence for supervisor's review and signature
Manages SVP’s calendar (scheduling meetings, appointments, etc.)
Makes travel and accommodation arrangements
Answers inquiries of callers, delegates calls to appropriate executives and greets visitors
Maintains various files, records, indexes and logs. May supervise/organize projects with other department secretaries
Opens, records and distributes incoming mail
Answers telephone, screens, logs and places calls
Prints/Makes photocopies of reports, documents and other materials; sends and receives faxes, telecopies and e-mail
Secures and furnishes information as requested
Assists in presentation and sales meetings where required
Codes, routes and tracks outside vendor invoices
Prepares expense reports
Order office and refreshment supplies
Creates and/or updates excel documents as assigned
Creates and/or updates power point documents as assigned
Manages department budget invoices as necessary (SAP)

Executive Assistant Resume Examples & Samples

Manages calendars including but not limited to scheduling meetings, securing meeting rooms, requesting drive-on passes for external attendees, ordering catering items, etc
Coordinates and arranges travel and hotel accommodations, and completes travel and expense reports
Answers telephone – screens, logs, places calls, listens to voicemail, as directed
General administrative duties including but not limited to making photocopies of reports, documents and other materials, sends and receives faxes, prepares packages for DX or courier services and orders supplies
Coordinates internal and external WBCP distribution of materials
Assists in gathering information and updating various presentations and reports for assigned properties
Processes Independent Contractor forms and Master Vendor Agreements when needed
Liaises with Finance to track and manage all expenditures/invoices in quarterly budget worksheets; opens all Shopping Carts and SWAs for assigned properties
Maintains and reconciles all PCard expenses for marketing team
Creates presentations and communication pieces for licensees or other inquiries with direction from supervisor
Responds to inquiries from internal and external groups including requests to gather information, licensing and marketing programs, requests from licensees and special requests
Manages all Marketing Research subscriptions for division including: subscription renewals, client log-in and password assistance, setting up in-person and WebEx meetings for cross-departmental colleagues
Assists with market research, special projects, and updates marketing collateral as assigned by the VP, Marketing Director and Marketing Managers
Attends Non-DC Theatricals team meetings and actively participates in team initiatives, brainstorming, planning, etc
Assists in the execution of promotions including prize gathering, fulfillment, communication and correspondence
Typing of correspondence, reports, labels, contracts, etc. as directed by supervisor
Keeps marketing rooms organized and stocked with all needed materials for responsible brands
Phone reception duties and phone coverage for SVP and main reception desk, as requested
Other duties or special projects as requested by supervisor

Executive Assistant Resume Examples & Samples

Position performs general clerical duties (e.g. answering phones, sending faxes, filing)
Assists in tracking budget, execution, approvals, and distribution of electronic press materials & television specials
Assists in preparation of publicity reports
Makes travel arrangements for Executive Vice President of Publicity and maintains schedule for travel itineraries
Provides Burbank coverage for incoming publicity queries while Senior Publicists are out of office on press junkets or on set visits or tours
Facilitates administrative tracking of budget approval for each film
Generates POs, signing & coding bills while adhering to approved budgets for all publicity categories
Performs miscellaneous duties as assigned

Executive Assistant Resume Examples & Samples

Maintains calendar, schedules appointments, meetings and notes call
Writes script coverage and tracks all submissions
Answers telephones, screens, logs and places calls
Prepares documents such as weekly reports, correspondence and expense reports
Schedules all travel arrangements and itineraries
Proofreads, photocopies and distributes material
Orders supplies, books, etc

Executive Assistant Resume Examples & Samples

Prepare expense reports on SAP, and reconcile VISA statements against expense reports
Process Invoices and P.O.s through SAP
Take lead and coordinate specific projects to be determined by the SVP
Create and update various PowerPoint presentations as needed
Keep daily, weekly, monthly calendar up-to-date for the SVP
Coordinate departmental calendar including all staff meetings
Make all travel arrangements-domestic and international (air, hotel, car) for the SVP
Answer phone, take and relay messages in a timely manner
Prepare and execute correspondence
Fax, file, and photocopy
Interface with various Disney departments and external vendors
Candidate must work well with a wide range of employees and business associates, at all levels
5 years experience in administrative role supporting c-suite executives
Proficiency with computers including: SAP, Outlook, Excel, Word, PowerPoint, and the Internet
Strong verbal and written communication skills and analytical skills

Temp Executive Assistant Resume Examples & Samples

General administrative duties including answering heavy phone call volume, screening and redirecting calls, and managing incoming inquires
Handle all logistics associated with meetings, appointments, and conferences to include preparation of accurate materials and correspondence
Arrange and confirm complex travel arrangements – both international and domestic
Prepare, submit, and track detailed expense reports consistent with company policies through reimbursement
Create, format, and edit documents in Word, Excel and PowerPoint
Follow-up on various activities to ensure all deadlines are met
5+ years of experience providing administrative support to senior executives while working in a Corporate environment is required
Highly proficient in Microsoft Office, including Outlook, Word, PowerPoint, and Excel
Knowledge of Concur is a plusSkills
Excellent verbal and written communication skills, including ability to draft correspondence with minimal direction
Exceptional interpersonal skills and strong team orientation
Expert in multi-tasking, organizing, and prioritizing a must Strong attention to detail and follow-up skills Ability to maintain confidentiality
Excellent judgment and demonstrated problem solving capabilities
Proven ability to function in a fast-paced, ever-changing environment while demonstrating a high level of integrity and professionalism
Willingness to learn, take initiative, and adapt to new responsibilities

Executive Assistant Resume Examples & Samples

Calendar management, requiring interaction with both internal and external executives and assistants, to coordinate a variety of complex executive meetings
Interact with C-level executives, general managers, and their support staff in order to schedule meetings, answer general queries, take and distribute notes, and send materials for review before meetings
Assist with the preparation of presentation materials
Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary
Arrange travel schedule and reservations for executive management as needed. As the VP’s embark on frequent business trips, the executive assistant needs to arrange travel plans including: booking flight tickets, arranging for accommodations, and reserving car rentals; communicate travel information to the VP and; work out any scheduling problems
Answer incoming calls, take messages, deal with general inquires and redirect callers to correct departments
Prepare expense reports and additional ad hoc reports as needed
Follow up with vendors and staff on outstanding invoices/issues
Assist with planning and executing onsite and offsite meetings and conferences
Order supplies and equipment
Open, sort and distribute daily incoming mail
Handle other requests from executives as needed
5+ years of experience supporting at the executive level; Experience in an IT Department a plus
Excellent calendar management skills, including the coordination of complex executive meetings
Professional demeanor while under pressure, flexible, proactive, resourceful and efficient
Strong verbal and written communication skills,
Good judgment and attention to detail are essential
Undergraduate degree a plus

Executive Assistant Resume Examples & Samples

3 years work experience managing executives in a fast-paced, team oriented environment
Intermediate to advanced level skill with Microsoft tools (MS Office), Keynote, and SAP
Proven ability to handle confidential and sensitive information with discretion
Demonstrated ability to multi-task and manage time efficiently to meet the demands of a growing business environment
Demonstrated ability of detailed planning, time management and organizational skills
Ability to act as a team player and to interact with all levels of employees and clients within and outside the organization

Executive Assistant Resume Examples & Samples

Manage extremely busy calendars and prioritize often conflicting demands appropriately
Manage a digital asset submission and approval tracking system for our internal and external partners
Create and distribute periodic updates and state-of-the-business reports
Perform market research and report findings
Assist with travel arrangements and expense report preparation for executives
Act as a liaison between multiple departments and companies, both internally and externally
Handle other increasingly challenging projects as appropriate
A seasoned pro – You have at least three years of experience supporting senior executives
Obsessively detail oriented – You go way beyond crossing the “T’s” and dotting the “I’s.” No balls ever get dropped by you, and nothing ever sneaks past your eagle eyes
A self-starter – You are fire-and-forget, and you are always trying to figure out new and better ways to do your job smarter, faster, more efficiently, and more effectively
An optimist – You approach both good times and bad with a cheerful attitude and a sense of humor. You always see the light at the end of the tunnel, even at 2AM in the morning
A people person – You understand the importance of good relationships, and you treat people the way you wish to be treated - within the team, within the company, and with all of our external partners
A chameleon – You have the ability to adapt in a fast-paced work environment, accommodate various work styles, and manage priorities and tradeoffs in a continually changing environment
An effective communicator – You are able to communicate succinctly and professionally using all the tools of the trade: Outlook, Word, PowerPoint, and Excel
Passionate about games – We love playing games and creating them. You do too

Executive Assistant Resume Examples & Samples

Prioritizes and schedules meetings. Maintains accurate daily calendar of all meetings
Answers and screens all incoming phone calls. Maintains an accurate daily phone log of all incoming/outgoing phone calls
Responsible for updating/maintaining music budget reports and licensing grids
Provides music scene details to Clearance department
Responsible for processing invoices
Maintains accurate production schedule for films
Composes and types correspondence
Opens, screens, and prioritizes incoming mail
Maintains CD library; including ordering soundtracks and provides CD duplications as requested
Prepares expense reports and ensures follow through
Coordinates international and domestic travel/hotel accommodations for Director Music and music supervisor/composers
Reads scripts and creates script breakdowns
Reaches out to publishers, labels, libraries and third parties for music searches
Books scoring stages and recording studios. Gathers scoring estimates
Researches new bands
Performs other related duties as necessary

Executive Assistant Resume Examples & Samples

Manage the outlook calendar, meeting schedules and travel arrangements for the President & General Manager of NBC4
Utilize Microsoft Office Tools to prepare letters, reports and formal presentations
Write/edit/distribute correspondence
Establish and maintain relationships with key internal and external contacts
Organize, maintain and update contacts, files, folders,
Answer telephone calls and respond to inquiries
Plan and coordinate events
Manage online and in-house public file
Complete and upload Quarterly Issues Report to the FCC Online Public File website
Assist/monitor visitors for viewing of the Public File
Process monthly T&L Reports and reconcile monthly P-card reports
Submit buck slips and invoices to Finance for ticket purchases, membership dues and charitable contributions
Represent NBCU and Comcast in a positive and professional
Provide on-going support to the VP, News and the News department
Provide support to other departments and areas as required
Handle confidential information professionally and discretely
Excellent Microsoft Office applications skills including Word, Excel, Outlook and PowerPoint
Minimum 5 years of experience in an administrative support role
Associate Degree or BA/BS Degree or equivalent experience
Excellent interpersonal skills including the ability to interact effectively with viewers, clients and members of the community and employees at all levels of the organization
Excellent computer skills including Microsoft Office applications
Very strong organization skills, attention to detail and follow through

Executive Assistant Resume Examples & Samples

Support SVP – Programs, News Gathering & Special Events, and SVP - Operations Strategy & Business Planning
Provide overall administrative support for high-level executives, including but not limited to
Phone and email support
Managing busy calendar and day-to-day meetings
Interacting with a wide variety of ABC and external contacts on behalf of the executives
Manage all travel arrangements and trip tracking/oversight (flight, hotel, car, meeting coordination) and all related expense management
Coordinate/confirm all calendar matters, including internal and external meetings, establishing conference calls, and coordinating meetings over multiple time zones
Filing, faxing, photocopying, scanning and tracking documents, data entry and word processing
Aggregate information in excel documents for reporting and/or presentation
Prepare confidential memos, correspondence, letters, business updates, meeting notes, Power Point presentations, proofs correspondence and complex reports
Manage long and short term projects including organizing special events, meetings and presentations
Coordinate with Executives and personnel throughout News and from other Divisions
Professional, poised executive assistant with a minimum of 3-5 years of experience supporting senior executives within large, corporate environments
Disney knowledge a plus
Advanced computer skills in Mac and Microsoft Office products, including PowerPoint, Word, Excel, and Outlook
Mastery of SAP processing tools, including but not limited to Travel & Entertainment Proxy (T&E), Casual Buyer (Shopping Carts & AP Uploads for P.O.s & invoice processing), Time Processor and Cost Center
Highly meticulous, extreme attention to detail, organized, approachable and friendly but assertive
Ability to assume responsibility, function effectively in team environment or independently, with minimal supervision
Demonstrated great work ethic
Demonstrated business communication skills (written and verbal) – ability to effectively communicate and interact with people at various levels and in various disciplines of business and production
Deadline driven and thrive in constantly changing, disruptive news environment
Ability to function in a demanding environment with competing and changing priorities
Demonstrates the ability to assume responsibility without direct supervision
Ability to multi-task and manage interruptions

Executive Assistant Resume Examples & Samples

Works regularly with Microsoft Office Suite applications, such as MS Word, Excel, and PowerPoint
Outlook for calendar/scheduling
Makes travel arrangements as necessary
Manages the phone lines for co-President'soffice. Fielding calls and conveying messages as necessary
Processes expense reimbursements, casual buyer role via SAP
Orders stationery, office supplies, snacks and beverages - Handles facility requests - Coordinates packaging and shipping of items via courier and FedEx
Correspondence (thank you notes etc…)
Filing and general office organization
Requires proficiency with Microsoft Office Suite applications, such as MS Word, Excel, PowerPoint and Outlook as well as word processing, managing files and other office procedures
Must have strong attention to detail, organizational skills and the ability to manage time effectively
Ability to organize and prioritize numerous tasks and complete them under time constraints/tight deadlines
Passion for great content on any device
Entertainment experience a plus
College degree a plus
Position also requires the ability to work under pressure to meet strict deadlines
Must be able to work full time 9-6pm with flexibility for overtime as necessary

Executive Assistant Resume Examples & Samples

Assist executive with administrative duties such as answering phone lines, taking messages, typing, filing & copying contract documents, etc
Coordinate meeting arrangements (ie, catering, lodging, transportation)
Order business cards, work orders, telecom and furniture movements
Update Outlook contact database
Maintaining calendar & meetings. Sending a schedule at end of each day
Prepare executive travel arrangements and expense reports for the Executive
Schedule executive meetings and book conference rooms as needed
Maintain/order supplies
Creating and re-organizing building show files. Saving documents to our computer drive
Printing documents, production notes, and calendars
Set-up messenger pick-ups/drop-offs (Fed Ex, UPS, US Mail, etc.)
Perform online research
Assist with special projects and other duties as needed basis
Special projects assigned by either Executive or management team members
Assist with office filing and miscellaneous administrative tasks
Answer general questions from employees and clients
Must have excellent organizational skills
Industry knowledge of sports and music entertainment
Good people skills in order to provide exceptional service to AEG employees and clients
Professional, friendly, and outgoing personality. Must be able to work well with others
Must be adept to working under tight deadlines
Must have excellent communication skills. Must have the ability to read, listen and communicate in English effectively, both verbally and in writing
Ability to multi-task and consistently prioritize projects, meetings and fast-changing schedules, while remaining productive and professional
Minimum typing speed of 60 wpm; strong knowledge of Outlook, Word, Excel and PowerPoint
Able to work with a sense of urgency in order to perform administrative tasks
Efficiently
2-3 years of administrative, office, clerical experience supporting a high-level company officer, such as GM, CEO, or Vice President

Executive Assistant Resume Examples & Samples

Arranges visits / tours by major executives / representatives of clients / affiliates / sponsors / executives of TWDC / regulators and legislators; screens and responds to employee requests; arranges and coordinates interviews with representatives of the media and may participate in the preparation for and conduct of these interviews
Coordinates the administration, logistics and flow of the work for the assigned executive(s); tracks and follows-up on key “to-do” items in behalf of the assigned executive(s)
Implements semi-complex tasks to support assigned executive(s)
Supports the daily flow of the work of assigned executive(s)
Ensures ongoing adherence to the established policies and procedures of the organization directed by the assigned executive(s)
Performs semi-routine to complex administrative processes and tasks within the context of generally defined practices and methods
Interacts with the a wide variety of high level ESPN and external contacts in behalf of the executive(s) served
Interacts with high level representatives of the media, clients, affiliates, public figures in behalf of the assigned executive(s); may coordinate and / or participate in meetings and interviews with these contacts
Enhances and builds relationships and interactions with the senior level contacts and colleagues of the assigned executive(s), both internally and externally
Processes invoices via SAP
Processes UAA requests
Handles administrative activities for production executive
Has an advanced knowledge of the administrative processes carried out by the assigned executive(s) and those of the organization directed by the assigned executive(s)
A minimum of 5 years of related administrative experience in generally comparable functions
Has an advanced knowledge of many administrative functions and processes
Has advanced research and data analysis skills
Has a highly advanced ability to organize work and to set priorities; has advanced multi-tasking skills
Familiarity with SAP and Accounts Payable procedures

Executive Assistant Resume Examples & Samples

Act as a liaison between executives and all internal departments and external business associates to ensure that all matters are attended to in an efficient and timely manner
Manage phone calls to ensure that attention is always given to the most urgent materials/requests first
Update and maintain schedules—schedule meetings with numerous attendees as requested, reserve conference rooms and order food for meetings
Work with IT to address any issues with equipment for exec
Sort/prioritize mail; flag and highlight any relevant articles and advertisements
Arrange all business travel, including car service, air travel and hotels
Draft and process travel, entertainment and business expenses
Minimum 1 year work experience, including internships
Proficient in MS Office, including Word, Excel, PowerPoint & Outlook
Self-starter interested in learning about the research field
Planning work, setting goals, outlining tasks, and contingency planning
Detail oriented and well organized
Be discreet and be able to handle confidential information
Possess excellent interpersonal skills - including tact and diplomacy
Flexible team player, able to juggle multiple projects simultaneously

Executive Assistant Resume Examples & Samples

Use Ernst & Young's core technology applications, including Microsoft Word, Excel, PowerPoint, and Lotus Notes
Ability to interact with and help personnel seeking information
Competent at prioritizing and completing multiple tasks in a fast-paced environment
Working knowledge of Microsoft Office applications, Lotus Notes and internet applications
Demonstrated customer service skills/experience
Knowledge of appropriate database content and tools
Understanding of external resources such as Bloomberg, IDC and internet
Collection of management skills
Adept at using NoteBooks
A minimum of 3-5 years previous work experience, preferably in a library or research setting
Working knowledge of standard library procedures required, such as cataloging, Library of Congress information, content, etc
Knowledge of major electronic products and services (e.g., Factiva, Primark) preferred

Executive Assistant Resume Examples & Samples

Schedule and maintain Outlook calendar for Vice President, HR Business Partner
Answer VP’s phone and maintain phone log
Take ownership of weekly staff meeting – agenda, setting up calls, booking rooms, verifying AV equip when needed, taking notes, following up after meetings
Take ownership of monthly reports –send reminders each month, edit and consolidate information from Business Partners and provide documents to VP
Book travel – domestic and international and process expenses monthly, or as needed
General office responsibilities
Update emergency contact list, birthday list, etc. for team
Schedule interviews and exit interviews
Handle departmental courier and freight requests
Provide backup support for SVP’s Executive Assistant (daily breaks, lunch coverage)
Provide backup support for HR Coordinator
Update shared files on Share Point (shared online HR resource) as needed
Update VP’s contacts and team’s email distribution lists
Order office and project supplies
Submit Executive IT requests
Coordinate departmental office moves
Book meetings and conference rooms for the VP
Miscellaneous duties for HR Business Partners on the team
Minimum of 2 years of experience in an Executive Assistant role with preferred television or entertainment industry experience
Proficient in MS Office (Word, Excel, PowerPoint, Access)
Ability to assume responsibility, function effectively with others on the team or independently, with minimal supervision
Strong verbal and organizational skills
Attention to detail and ability to multi task

Executive Assistant Resume Examples & Samples

Candidate must have 5 to 10 years of experience working as an Executive Assistant, including extensive project management experience
Articulate, personable, detail-oriented, and have strong organizational, communication, and administrative skills with a keen eye to detail
Demonstrated ability to manage a number of multiple priorities to completion
Demonstrated team player, reliable and able to interact with senior management
Highly proficient with MS Office suite, Outlook, SharePoint, Adobe Acrobat Pro
Willingness to work a flexible schedule

Executive Assistant Resume Examples & Samples

Order supplies and process invoices through P2P system
Ability to gain a strong command of new systems (P2P, Citi Travel & Expense) Non-Technical Skills –
Prior experience as an Executive Assistant preferred; 8- 10 years' experience
Detail oriented with ability to work independently and prioritize workload

Executive Assistant Resume Examples & Samples

Primary telephone coverage for the manager; Assist with email coverage
Diary management and organization of: internal and external meetings including stakeholder meetings, senior management functions and video/conference calls
Regularly assist visiting international executives with scheduling, administration and on-the-ground logistics
Arranging regular global and travel itineraries – flights, hotels, transport etc. – not just for reporting manager but for the Internal Audit function team members overall
Completion of expense claims and invoice payments ; review of claims from Internal Audit team members
Preparing documentation for meetings and conference calls, drafting letters and memos
Typing, filing, copying confidential documents
Other ad-hoc secretarial requests, including departmental management e.g. stationery handling, desk management, office automation related issues, new- comer onboarding etc
Ideally, an experienced Personal Assistant from a financial institution
2-3 years of PA experience for a senior manager as a minimum
Experience in the Middle East is beneficial but not a must
Excellent technical knowledge of Microsoft Office applications

Executive Assistant Resume Examples & Samples

Support of Group Head (Managing Director) – scheduling meetings, manage extremely busy calendar, ad hoc requests and special projects
Assist in preparation of presentation documents (Executive Updates, etc)
Assist with preparation and distribution of reports (both scheduled and ad hoc)
Support Group members and special projects
Order Supplies (via P2P)
Help Manage Space (moves and space allocation)
Help in Onboarding new resoruces
Minimum 5 years experience in Admin Coordinator/Executive Assistant role in a fast paced environment, preferably dealing with technology. Citigroup experience and knowledge of Citi applications extremely helpful
Ability to manage a very busy calendar of an executive, change meetings to accommodate needs, book travel
Maintain Resources Related Information: Organizational Charts, Seating Charts; Submit resource changes (location, term date, etc) as needed. Follow up with resource to update missing information
Order supplies as needed adhering to expense guidelines
Follow up on compliance related issues (outstanding training, missing time sheets, etc)
Onboard new hires and help in orientation process
Highly proficient with Microsoft Office (Excel, Power Point, Visio)
Ability to think through projects, anticipate ramifications, make changes and drive tasks to completion
Ability to manage deliverables within aggressive time frames and deliver under time pressures
Excellent interpersonal and communication skills with the ability to interact with all levels of management and technology professionals
Ability to administer technology processes
Self-starter and problem-solver - i.e., ability to work unsupervised and make productive use of downtime; uses creativity and experience to identify and anticipate needs and problems, design and implement solutions, learn from mistakes and plan effectively
Ability to find solution to various operational and administrative problems
Strong commitment to teamwork with a positive attitude, flexibility, and resourcefulness
Highly organized and detail oriented with the ability to efficiently handle multiple tasks and work well under deadline pressure without compromising attention to quality
Work across the organization on various processes and projects

Executive Assistant Resume Examples & Samples

Prior experience supporting a senior level executive is required (at least 5 years)
Prior experience working in a highly matrixed organization preferred
Demonstrates a high level of integrity and professionalism; exercises sound judgement
Ability to work 8am-6pm and be flexible for overtime as needed

Executive Assistant Resume Examples & Samples

Provide administrative support to the ultra-high net worth team
Coordinate all aspects of appointments, meetings, receptions and conference calls for the ultra-high net worth team
Prepare, reconcile, and track expense reports through T&E system for the ultra-high net worth team
Order supplies and process invoices through P2P system for the office
Serve as back-up support for other managers or administrative staff when required
Ability to work 8:00am-5:00pm and be flexible for overtime as needed

Executive Assistant Resume Examples & Samples

Organizing and coordinating large meetings with large number of participants
Support of visiting seniors as needed
Communications drafting
Build and distribute presentations and monthly reports
Responsible for team PAR Program (Performance and Recognition)
Working on various “special” projects
Processing of mail, both USPS & UPS packages
Screening of phone calls and email
Timely processing of Travel and Expense reports using internal systems
Timely and accurate travel booking using internal Travel Planner system
Detailed travel itinerary building
Advance conference room and visitor office booking
Order office supplies as needed
Process invoices in P2P as needed
Set up filing - new and existing
Handling highly confidential information
Skilled use of Microsoft Office (Word, PowerPoint, Excel, etc.)
Expert use of Outlook calendar, email and contacts
High level communications with other Executive Assistants
Support team both locally and in remote sites
Bachelor's degree, preferred
3 - 5 years administrative assistance, preferably assisting a senior executive
Strong administrative skills with a proven record of going above and beyond
Ability to multi-task in a fast paced, dynamic environment and provide support to not only the Director, but the department
Must possess strong sense of urgency and be able to quickly and proactively identify problems and offer real time solutions
Must be able to work independently on requests and projects
Ability to use good judgment and discretion in handling confidential information
Strong work ethic and enthusiastic team player; willingness to take on additional responsibilities
Strong sense of diplomacy and tact; strong interpersonal skills; professional and corporate demeanor; ability to maintain composure under pressure
Advanced PC skills (Word, PowerPoint, Excel, Outlook) and the ability to use these skills creatively. Excellent verbal and written skills. Must be detail oriented and possess excellent organizational skills

Temporary Executive Assistant Resume Examples & Samples

Meeting preparation and coordination including printouts
Handling correspondence and calls
Handling of Management visitors
Organize detailed travel planning and bookings for Management and team members
Credit card payoffs for Management
Office management and ordering of office supplies
Service Desk for the teams
Preparing presentations
Constant improvement of processes to properly run the Business Management
Badge Administration
Handling New Joiner/Leaver Process
HR administrative tasks

Executive Assistant Resume Examples & Samples

Assist in the preparation of high quality PowerPoint presentations and Excel Spreadsheets
Review and handle incoming and outgoing correspondence
Ability to multi-task and prioritize with a professional, flexible and positive attitude
Must be flexible and have an ability to execute at atypical times (usually early) and work OT, when required
Strong verbal and written communication skills & ability to interact comfortably with individuals at all levels

Executive Assistant Resume Examples & Samples

Supporting Senior Managers located in Zurich,
Managing calendars including: setting the meetings, ensuring the acceptances and keeping bookings up-to date, taking account of complex diaries and global time-zone differences
Managing and coordinating travels, organizing bookings, preparing travel documentation,
Preparing presentations for a range of situations to a high standard including co-ordinating the production of relevant management information and other inputs
Processing of invoices, expenses and reimbursements through the systems
High quality and accurate minute taking for meetings as required
Answering the calls, supporting communication channels

Executive Assistant Resume Examples & Samples

5 yrs experience in an administrative role supporting c-suite executives a MUST; preferably in a media company
Proficiency with computers including: Outlook, Excel, Word, PowerPoint, and the Internet
Proactive; able to anticipate problems/ issues in advance
Ability to work in fast-paced, high pressure environment
Effectively prioritizes and manages multiple tasks
Problem solver – able to take initiative, propose solutions, overcome obstacles
Team player – works effectively with others while having the ability to work independently with strong follow-through skills in a highly fast-paced environment
Flexibility to juggle moderate degree of multiple and changing priorities
Professional and positive attitude
Exercise discretion at all levels
Hours: 8:30am – 5:30 pm (OT eligible)

Executive Assistant Resume Examples & Samples

Provide administrative support for two senior television network executives
Manage their day to day calendar by coordinating meetings and conference calls. This includes staying on top of updating them throughout the day regarding changes
Support and maintain the needs of the Programming Planning department in a fast paced, deadline oriented environment. Assist the team in preparing documents and updating materials as needed
Assist Viacom Acquisition Programming Group (VPAG) by taking notes on bi-weekly calls, manage and create documents for movie deals, help edit decks for corporate presentations
Schedule all travel arrangements and handle expense reports
Issue monthly usage reports to studios for plays of specific titles
Facilitate acquisition invoices for payments to motion picture studios and production companies. Act as the liaison with Business Affairs and Finance departments
Responsible of all office materials incoming and outgoing mail, dubbing, etc
Act as back up on phones and meetings for EVP when his assistant is out of office
2 plus years proven Administrative/Executive Assistant experience is critical
Must be proficient in Word, Excel, PowerPoint, and Microsoft Outlook
Excellent communication, organizational & written skills, in addition to strong interpersonal skills
Must be a team player and able to multi task
2 or more year’s business experience a plus
A strong passion for television programming or acquisitions a plus

Executive Assistant Nickelodeon Networks Resume Examples & Samples

Maintains calendar and follow-up system to proactively advise COO of appointments, meetings, and deadlines
Prepares complex domestic and international travel itineraries
Maintains follow-up file to proactively advise COO of upcoming events, key items, or activities
Assists the COO with the coordination of special projects and events, as necessary
Prepares expense reports and invoice processing through SAP
Maintains a thorough filing system
Assists in preparing presentations, as necessary
5-10 years of experience supporting senior-level executive(s) in a large corporate setting
Must possess excellent proficiency with Microsoft Office (Outlook, Word, Excel, Power Point)
Ability to work calmly in a high pressured, fast paced environment
Excellent interpersonal skills with the ability to interact with all levels of management, particularly at senior level
Proven ability to handle confidential information with the highest level of integrity

Executive Assistant Resume Examples & Samples

Booking and organizing travel
Preparing and managing expenses
Maintaining calendars and setting meetings/appointments
Maintaining Calendar updates and invites for all meetings and pitches
Provide backup support for the entire development team
Coordinate and facilitate special team projects
Partcipate in development meetings and providing editorial input

Executive Assistant to SVP Promo Resume Examples & Samples

Book travel for SVP and other occasional travel for staff, artists, and radio winners
Answer phones, maintain files, fax, e-mail for department
Keep expense reports for SVP and the Promotion department meeting card
Request POs for all department expenses and liaise with vendors to ensure proper invoice submission
Funnel and track all promotion teams’ radio information back to SVP
Awareness and support of all radio promotion events with artists
Manage office when SVP is away on business (keeping him informed and up-to-date about all important information, phone calls, mail, etc.)
Distribute weekly charts and tracking to SVP and other designated parties
Assist in servicing country radio stations and maintaining station database
Stay current on department’s artist travel, promotion plans and internal budget sheets
Maintain bi-weekly electronic time sheets for self (Etime) and support SVP in approving the department’s timecards
Order and coordinate promotional lunch on Mondays for department, and as needed
Act as a department liaise between different departments
Participate in industry events, such as CRS, CMA week, CMA Music Festival, etc., as required by supervisor
Organize and distribute promotional mailings
Order office supplies for department
Support Promotion Coordinators in intern interview processes: Identifying, interviewing, hiring, and managing
Knowledge of country artists and their music is required
Must have general computer skills and a working knowledge of Microsoft Office with emphases in Word, Excel, and Outlook
Must possess ability to maintain confidentiality at all times
Must have excellent problem solving skills
Must possess high level of integrity and discretion with regard to confidential matters
Must have a high school level education, or its equivalent. Some college preferred

Executive Assistant Resume Examples & Samples

Contract Administration
Option tracking and exercise
Roster maintenance/ artist agreement distribution and upload
Prepare Contract summaries
Handle Side artist clearances- in and out
Procure Synch request approvals/ rights inquiries
Prepare Gratis licenses/ no objection letters/ festival waivers (using template)
Contest rules (using template)
Schedule and prioritize all appointments and meetings. Keep supervisors apprised of times, locations, directions, changes, etc
Prepare weekly schedules and update throughout week, keeping supervisors apprised of all pertinent information
Receive all incoming calls and serve as source of information and “clearinghouse” for all callers. Handle all voicemail messages, maintain call sheets
Coordinate travel arrangements including air, hotels, transportation, and rental car. Execute Travel Authorizations. Schedule out of town meetings and handle changes as they occur. Prepare detailed itinerary for each trip. Manage and schedule travel changes as needed
Manage office when supervisor(s) away on business (keeping him/her informed and up-to-date about all important information, phone calls, mail, etc.). Interact with business associates in his/her absence
Prepare and submit expense reports
Handle all correspondence; sort and prioritize daily mail; check e-mails regularly and respond or forward information as needed in a timely manner; set up/coordinate meetings, conference calls, interviews
Organize luncheons and special events as needed; order lunch as needed
Fax, make copies, shred; maintain updated files; order and keep office supplies stocked
Create & submit check requests
Must have general computer skills and a working knowledge of Microsoft Office with emphases in Outlook, Word, and Excel
Strong communications skills
Must possess ability to maintain confidentiality at all times; must have high integrity and discretion with regard to confidential matters

Executive Assistant Resume Examples & Samples

Answer phones
Schedule and coordinate appointments, conference calls and meetings
Maintain calendars
Arrange heavy travel and prepare itineraries
Draft written correspondence and proposals
Update, proofread and distribute numerous collective bargaining agreements
Create, modify and maintain spreadsheets/matrices in MS Excel
Maintain current contract agreements and extensive filing system
Assist with union negotiations (including occasional all-night negotiations and possible travel)
Maintain knowledge of current issues and contracts
3-5 years’ administrative experience supporting senior/executive level management
Advanced knowledge of MS Word and Outlook; intermediate proficiency in MS Excel
Excellent phone manner, attention to detail and strong organizational skills
Must be able to maintain a high level of confidentiality
Ability to work under pressure, multi-task and prioritize
Must demonstrate a sense of urgency and be team player
Previous experience with contracts and/or union negotiations

Executive Assistant Resume Examples & Samples

Works with Production Executive(s) in handling the physical pre-production, production and wrap of major theatrical feature films (both domestic and foreign). Acts as liaison between production units and studio departments to facilitate productions' needs and ensure implementation of and adherence to Warner Bros. policies and procedures
Performs critical review of daily production paperwork (call sheets, production reports, wrap reports, SAG sheets) for accuracy, adherence to union rules and regulations, and to determine further action on insurance, injury, safety, and loss and damage issues
Prepares loanout contracts for key personnel (Directors of Photography, Production Designers, Costume Designers, Unit Production Managers, 1st Assistant Directors, Second Unit Directors) and all DGA deal memos
Reviews all crew deal memos to ensure compliance with Warner Bros. hiring policies and procedures
Checks for accurate union locals, rates, position titles, and coding
Ensures that the crew members are eligible for employment (i.e., that they are on the union rosters and have passed their CSATF training classes)
Assures that any riders to deal memos (assets, box rentals and inventories, car allowances, computer rentals, discretionary screen credit riders, conflict of interest questionnaires, codes of conduct) are attached only to appropriate crew positions
Confirms that proper I-9 backup has been witnessed
Oversees distribution of scale and overscale deal memos to appropriate studio departments and production personnel
Coordinates processing and distribution of all production paperwork (call sheets, production reports, SAG sheets, wrap reports, scripts, crew lists, cast lists, contact lists, location contact lists, etc.)
Coordinates early preparation phases of productions, as well as screen tests, makeup and wardrobe tests. Supervises additional photography when necessary
Interacts daily with below-the-line agents and representatives in checking key crew availability and follow-through on deal points and negotiations
Interacts with counterparts at other studios to obtain crew rate and perq quotes. Dispenses appropriate crew rate and perq quotes to other studios' personnel while keeping NO QUOTE information confidential
Provides input on policies and procedures for inclusion in the Feature Production Manuals (WBPI shows and Co-Productions)
Coordinates the Productions' wrap to ensure return and storage of assets, hero props, blueprints, wardrobe, props & set dressing, office equipment, production binders & files, and location files
Works directly with immigration lawyers, embassies and WBPI legal department to secure work permits for non-US citizens working inside the US and for US citizens working abroad
Approves travel during non-business hours (nights and weekends)
Approves all Office Depot orders placed by the shows' Coordinators. Ensures that P.O.s are issued as back-up for orders over $500
Interacts with Film Commissions (both domestic and foreign) in researching potential shooting locations (taking into account weather, local crew base, crew housing availability, etc.)
Coordinates archiving of our departmental files as well as each show's production files. Maintains archive binders for easy reference at a later date (in case there are union grievances, additional photography, insurance or workers compensation issues, etc.)
Oversees & trains Feature Production Management Trainees
Handles contract administration work pertaining to loanout agreements and direct hire agreements in order to ensure consistency of language used and perks offered throughout the department
Provides general clerical support to Physical Production Executive (i.e. scheduling meetings, answering phones, arranging travel and hotel accommodations, distributing/organizing mail; composing memos and correspondence, making photocopies, sending and receiving faxes, etc

Executive Assistant Resume Examples & Samples

Minimum of 5 years as an administrative assistant is required
3 years of experience as an executive assistant in an entertainment environment preferable
College degree, or equivalent
Excellent communication skills, written and verbal. Ability to effectively and efficiently communicate with all levels of executive, management and staff
Demonstrated professionalism and ability to maintain the highest level of confidentiality
Proven ability to successfully handle a high level of client interaction
Ability to deal in a professional manner with all levels of executives and staff
Ability to manage multiple projects and tasks with a high level of detail and accuracy
Must be proficient with the following software; MS Word, Excel, Power Point, and Outlook
Demonstrated ability to partner with others and build relationships
Ability to work well and prioritize in a fast paced multi-project environment
Must work well under pressure
Ability to work overtime on an ongoing basis
Ability to lift heavy items up to 25 lbs
Ability to travel if requested

Executive Assistant Resume Examples & Samples

Answering phones, taking messages and rolling calls. Follow through on all appropriate requests
Manage calendar in order to schedule, change, coordinate meetings for the EVP
Prepare, submit and track Travel & Expense reports
Coordinate and book travel for EVP
Route materials internally and to NY
Produce and/or send Development exec notes on materials
Track, organize and update all development files and scheduling information related to the department’s projects
Assist the team in preparing information and materials for development meetings
Participate in scouting and tracking new talent. Read and log submitted pitches, scripts and portfolios
Field requests and follow through to conclusion
Schedule on-site meetings, manage calendar and arrange business lunches
Read scripts and create coverage and treatments
Partner with team executives to create and distribute launch clips and reels
Accompany talent and casting to internal and external events and assist with red carpet or promotional shows
1 - 2 years administrative experience in development, entertainment, artist representation, talent agency and/or Production Assistant in related department
Strong desire to work in development is key
Proven ability to work in a fast paced environment
Excellent multi-tasking skills required for this position
Excellent communication, organizational skills and interpersonal skills
Computer literate (Word, Excel, Outlook, Power Point, etc.)
Experience managing an agents desk preferred

Executive Assistant to EVP Global Comms Resume Examples & Samples

Extensive diary management with special attention to multiple time zones affecting the EVP & participants as well as minimizing diary conflicts
Schedule, organise and co-ordinate meetings and facilities
Organise travel, transport & hotel arrangements and arrange travel itineraries. Check and keep track of air miles, travel insurance and other schemes
Prepare purchase orders, submit and track monthly expense claims
Type and compose letters, memorandums, presentations and other documents (Filing and Secretarial)
Support any special projects as directed by the EVP – Global Communications which may include research, compilation of documentation for meetings and for travel, creating decks for top executive briefings, planning and logistics for global communications team meetings and offsite, proofreading, etc
Photocopying, binding, filing, archiving, arranging couriers, stationery orders

Executive Assistant Resume Examples & Samples

Maintain comprehensive and confidential filing system, both in hard files and electronic copies
Manage Outlook calendar and contact list, along with the organization of business cards
Answer incoming calls and direct to EVP of Special Events, as appropriate
Assist in the coordination of major WWE events and hospitality functions throughout the year by working with Host Communities and Local Organizing Committees; assist in logistical details such as catering, parking, ticket distribution, etc
Keep thorough records of monthly departmental spending, prepare and submit monthly invoice logs along with yearly budgeting documents in Microsoft Excel
Prepare expense reports for EVP of Special Events, following the guidelines of Corporate expense policy
Book travel for EVP of Special Events, prepare travel folders and itineraries for heavy travel schedule
Review travel and expense reports for both the Director of Operations, Special Events and Senior Manager, Special Events before submitting to EVP of Special Events for approval
Work with external business partners to schedule site visits, build itineraries, and arrange meetings for both EVP of Special Events and other internal WWE departments
Work with internal WWE departments as well as external business partners to schedule phone calls and conference calls as needed
Assist in the creation of numerous PowerPoint presentations and Microsoft Word documents for internal distribution
Provide general administrative support through drafting correspondence, taking dictation, ordering office supplies, and processing incoming mail and shipments
Work on other special projects as directed by the EVP of Special Events
3+ years of experience in an administrative role in a corporate environment working directly with senior-level executives
Able to work 9:00 AM to 6:00 PM from Monday-Friday, plus overtime as needed
Strong skills in MS Word, Excel, PowerPoint and Outlook
Responsible, reliable, and trustworthy, with proven track record of working with confidential information
Excellent interpersonal, organizational, and communication skills with strong sense of tact
Able to interact well with employees and business partners of all levels and backgrounds
Self-motivated, proactive and able to work well both independently and collaboratively using good business judgment and common sense
Comfortable working with and maintaining various forms of technology and electronic equipment
Can-do, positive, flexible attitude and demeanor, and willing to roll up sleeves as needed in a dynamic, fast-paced environment
Detail-oriented, but also able to multi-task as needed
Bachelor degree preferred

Icg-executive Assistant Resume Examples & Samples

Preferably has worked with an Expat, and/or with 3 to 5 years work experience as an Admin / Executive Assistant
Proficient in using Microsoft Office applications, including Internet Explorer, Word, Power Point and Excel
Self-starter and highly motivated
Great attention to detail with strong multitasking skills; meticulous and organized
Able to manage time effectively and can work well under pressure
Possesses excellent interpersonal and communication skills (verbal and written)
Works with high level of integrity, and is able to handle confidential and sensitive information

Gcg-executive Assistant Resume Examples & Samples

Provides administrative support to a Managing Director and his teams
Coordinates activities to include answering telephones, managing calendars/appointments, compiling expense reports, putting together presentation materials, and making travel arrangements
Composes and prepares internal/external correspondence in addition to maintaining, answering and routing correspondence not requiring managers attention
Assists with ad hoc reports and special projects
Updates files/records, produces reports and various correspondence

Executive Assistant Resume Examples & Samples

Assists the EVP by prioritizing all incoming information and or appointments
Receives and responds to phone calls, voicemail, letters, emails, memos, and other correspondence
Makes decisions regarding the EVP’s schedule; manages heavy calendar as well as coordinates calendars with partnering EVPs
Prepares and compiles meeting agendas and presentation documents
Coordinates meeting logistics including room reservations, technology, food services, participant travel arrangements; responsible for on-site troubleshooting
Coordinates domestic and international travel, car service, and accommodations for the entire Design team
Completes and reconciles invoices and expense reports
Manages department budget with respect to office supplies, subscriptions, samples, and travel for the Design team
Maintains accurate weekly department payroll including Paid Time Off (PTO) records
Manages special projects which may require a high degree of analysis, creation of presentations & reports
May be responsible for creating/maintaining a department protocol manual
Collaborates with Directors and VPs to consolidate information for Design presentations and distributes information throughout the organization
Organizes relevant Design group outings and educational activities
Acts as a mentor and resource in the Onboarding of new associates; facilitates the transition of associates into the existing team
Generates innovative solutions to new and existing problems
Volunteers to assist others and accepts challenging assignments

Executive Assistant to Senior Executive Resume Examples & Samples

Experience in and a passion for working in a retail environment, preferred
Excellent communication skills- verbal and written; ability to communicate effectively with all level of internal and external "customers"
Must be highly organized and detail-oriented, with ability to prioritize and multi-task
Must be self-motivated and personable with a flexible approach to the work required
Ability to maintain confidential information

Executive Assistant Resume Examples & Samples

Three or more years of experience providing administrative and executive level support within a public or private entity. (Corporate experience a plus.)
High School Diploma or Equivalent (Associate or Bachelor level College/University education preferred.)
Ability to thrive in a fast paced, complex environment requiring creativity and initiative
Must be self-motivated and self-directed
Experience in project management, event planning, public speaking and/or public relations is a plus
Industry experience a plus, butnot required

Executive Assistant Resume Examples & Samples

High School diploma (some college preferred)
5 years experience as an administrative assistant or executive secretary
Proficiency with Microsoft software (i.e. outlook, word, excel, & PowerPoint)
Ability to operated variety of office equipment (i.e. copier, fax, etc.)
Strong organizational skills, pleasant and professional phone skills
Knowledge of FCC quarterly reports & public file maintenance is a plus
Answer and screen incoming calls to general manager’s office
Provide support to the general manager that includes; appointment scheduling, drafting and proofing documents, mail processing, copying, filling, etc
Serve as programming coordinator and call management
Interact productively and positively with all employees
Update & maintain station's public file information

Executive Assistant Resume Examples & Samples

Answer multiple phone lines and act as a gatekeeper
Manage calendars including scheduling appointments, confirming meetings, coordinating with other assistants
Schedule conference rooms for internal and external meetings
Track and process invoices including assigning cost code and receiving approval from manager
Enter contacts and prospective leads into both the database and Outlook contacts
Meet and greet guests, register guests in visitors system
Coordinate travel arrangements including flights, visas, cars, hotels, and other reservations
Complete detailed expense and out of pocket reports including tracking receipts and charge codes
Create and/or proof memos and letters
Monitor email correspondence, alert professional of any urgent issues
Maintain and organize files
Act as a back-up to other Administrative Assistants in the group
Detail orientation
Experience with coordinating travel arrangements
Strong Microsoft Office skills (including PowerPoint, emphasis on Outlook and Excel)
Experience in financial services preferred

Executive Assistant Resume Examples & Samples

Proactively assist staff members and anticipate their needs
Maintain high level executives’ schedules
Respond to client inquiries and requests
Assist with preparation of meeting materials
Assist in production of mass mailings, individual letters
Coordinate travel and submit expense reports
Coordinate meetings
Assist in office administration
Maintain filing and scanning
Answer phones; open mail
Assist with event planning

Executive Assistant Resume Examples & Samples

5 years experience supportingsenior level executives
Strong organizational and followthrough skills; maintains an organized approach to managing daily activitiesand is able to juggle multiple demands efficiently and productively. Sense of urgency and ability to manage multiple, andoften competing, priorities
Excellent skills in Outlook forheavy calendar management; Strong skills and experience with Microsoft Office(PowerPoint, Excel, Visio, Word)
Experienced with bank systems(myHR, Ariba, Concur, Travel, WebEx, SharePoint, etc.)
Experienced making and managingtravel reservations
Considerable tact, diplomacy andjudgment given visibility to sensitive information
Thoroughness and Accuracy --delivers high quality work and can be depended upon to produce error-free work
Ability to work independently withlittle to no daily supervision at times. Will be empowered to make decisions,and drive on administrative items
Flexible and adaptable

Executive Assistant Resume Examples & Samples

Ability and desire to support a Sr. Executive with a demanding 24/7 schedule. Selected candidate must be open to non-standard working hours
Ability to support multiple executives with competing/shifting priorities; can prioritize requests and work activity
Demonstrated ability in either current or prior positions to interact with senior level Executives
Ability to work independently, multi–task, manage time wisely, handle confidential and sensitive material with highest degree of integrity
Responsibilities involve heavy scheduling of meetings and calendar management
Prepare managers for day meetings including daily calendar, assist in compiling and organizing documents and materials for meetings
Accurately arrange complex, detailed and frequently changing travel plans and itineraries
Screen & respond to incoming calls: forward & respond proactively as appropriate
Top level interpersonal communications skills
Must have prior work or current work experience as an Executive Assistant or comparable level of experience as a Sr. Administrative Asst
Must be proficient with these programs: MS Office Products (HEAVY Outlook, Word, Excel, PowerPoint, Visio)
Ability to multi-task in an urgent and deadline-driven environment
Ability to coordinate and partner with other administrative and business support staff
Pro-active attitude with ability to stay focused and maximize time efficiently
Knowledge of Bank systems including Concur, Ariba/eRequest, Corporate travel services, myfacilities, visitor access system, etc

Executive Assistant Resume Examples & Samples

Ability to develop executive presentations and spreadsheets
Proven ability to work independently and as a team member in a virtual environment
Skilled in — PowerPoint, Excel, Word, Outlook, SharePoint, WebEx
Strong organizational, multi-tasking, and time-management skills

Executive Assistant Resume Examples & Samples

Manage and maintain calendars and schedule meetings
Answer phones, take messages, handle appropriate matters, andcoordinate conference calls
Prepare correspondence including letters, deal memos, presentationmaterials, etc
Coordinate travel arrangements (domestic and international) andprepare/process expense reports
Compile information and maintain weekly/monthly departmentreports
Assist department with general computer application questions andtechnical problems
Order and maintain office supplies as needed
Other assignments as assigned, for ex., filing, faxing, copying,etc
Special projects as required
Enter contracts into the CMS system
Minimum of one year administrative assistance experience
Must possess excellent communication (written and verbal), problem-solving, time managementand organizational skills
Computer proficiency required in Microsoft Office (Word, Excel, Power Point). Keynote, Photoshop & Illustrator are a huge plus
Demonstrated ability to multi-task in a fast paced, deadline driven environment

Executive Assistant Resume Examples & Samples

Handles appropriate correspondence (phone calls, emails, contracts, etc) to be answered by executive
Assists in administrative details, usually of a confidential nature
Arranges all travel for President and VP
Completes and submits all expense reports related to travel and entertainment
Stays up to date in changes of company T&E policy
Plans, coordinates, and ensures the President’s schedule is followed and respected
Provides “gatekeeper” and “gateway” role, creating win-win situations for direct access to President’s time and office
Provides for smooth communication between the President’s office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff
Assists the admin team in organizing company events and communicating them effectively
Services as the primary backup for the Receptionist for lunches, vacations and sick days - may provide data entry and backup for other staff members, as needed
Additional administrative responsibilities as needed
This position requires a Bachelors degree and a minimum of 3 years experience as an Administrative Assistant
Some background in supporting Executives is strongly preferred
Excellent written and verbal communication skills are needed
Strong understanding of confidential information and handling it appropriately is required
Understanding the need for extreme professionalism and the ability to “read situations” are key to being successful at this position
Knowledge of Microsoft Office Applications, including Outlook, Word, PowerPoint and Excel is required
Good organizational and project management skills are required
A pleasant and professional telephone and personal demeanor is necessary

Executive Assistant Resume Examples & Samples

Answers and screens telephone calls and visitors for the two SVPs. Tactfully handles inquiries and/or refers to appropriate party. Reviews and answers mail and inquiries and determines if Executive action is required. Refers routine matters to appropriate person for action and follows up to ensure completion
Provides telephone backup coverage for COO and Admin Dept
Schedules and maintains calendar of appointments, meetings and travel itineraries. Anticipates and prepares meeting materials, charts and reports, as needed
Assist in special events projects – such as the AMCN Company Cares Internal Events, the creation and implementation of networks annual meetings; Sundance Film Festival for a 2 week client event; and any other staff meetings or events the SVP is responsible for. The position is required to assist in the creation of invitee lists, agenda, materials, deal memos, tracks payments against estimated budgets for each project, etc
Create and input all payments for department and other departments as needed. Ensure appropriate budget codes are utilized; invoices are attached to pac form and all necessary approvers are inputted to ensure accounting/ accounts payable processes payments
Create and input all necessary deal memos for contracts
Coordinates all paperwork necessary for the two SVPs to approve. This includes, but is not limited to, travel and expense vouchers, and wire transfers, payment authorization forms. Follows up with other departments to ensure that requests are carried out and activities are coordinated
Coordinate year-end accrual close process with accounting and operations staff. Ensure that appropriate information and documentation has been provided to accounting for a smooth close, troubleshoot any open issues and disseminate requests from accounting to operations staff
Responsible for maintaining assigned work environment (i.e., files, supplies, etc.) in working order
Oversee process of ordering supplies including office and pantry supplies
General oversight of office equipment operation including copiers faxes and scanners –ensure that process for immediate repair of nonfunctioning equipment is in place
Special projects as deemed necessary by department
Minimum 7 years of experience
Degree required in business or related field
Excellent computer and mathematical skills (specifically in excel and powerpoint)
Ability to multitask, detail oriented, works well under pressure in fast-paced environment
Professional manner for interaction with internal/external high-level positions
Excellent communication, organizational and writing skills
Experience in event planning

Temp, Executive Assistant Resume Examples & Samples

Provide secretarial support to the Department Head
Meetings (including regular internal leadership meeting and external factory meeting)
Presentations’ preparation
Trip arrangement (Business, vacation, etc)
Car arrangement
Orga charts update
Shared drives maintenance
Pretty cash arrangement
Business reporting, system follow up
3 years related working experience
Good command of PC skills(MS Office, PowerPoint, Internet)
Good communication skills, team work spirit and strong organizational skill

Executive Assistant & Practice Specialist Resume Examples & Samples

Independently compose, format, and edit non-technical business documents from draft stage to client-ready work. This involves using organizational templates, branding and correspondence guidelines. Protect confidential internal and engagement materials
Help to achieve Quality & Risk Management (Q&RM) and independence compliance. Assist with the global tool for acceptance (GTAC), engagement/practice economics processes, licensing and Continuing Professional Education (CPE) credits
Work with relevant finance personnel on engagement/practice finance matters
Develop an advanced understanding and application of Ernst & Young's policies and procedures
Project manage or coordinate work or teams, with responsibility for project deliverables
Highly skilled at navigating organizational structures, changing environments, and sensitive relationships
Leadership, coaching and mentoring abilities

Executive Assistant Resume Examples & Samples

Types correspondence, reports, labels, contracts, etc
Coordinates/arranges travel and hotel accommodations, both international and domestic
Arranges executive calendar or schedules meetings, independently or as directed
Opens, reviews, records and distributes or organizes mail
Makes photocopies of reports, documents and other materials
Maintains various files, indexes and logs
Sends & receives faxes, orders supplies and responds to inquiries
Creates and maintains schedules, reports and matrixes
Prepares check requests or expense reports and follows through

Executive Assistant Resume Examples & Samples

To be an appropriate professional and stylistic interface with agency and parent company personnel, clients, and external contacts
Manage calendar and appointments
Visitors and phone calls - receive, screen, handle, field
Prepare correspondence
Make travel arrangements and prepare itineraries
Prepare and maintain expense reports
Files - set up/maintain business files

Executive Assistant Resume Examples & Samples

Proactively support assigned managers and teams by independently handling all assigned
Minimum of 8 years of executive level secretarial / administrative experience
Excellent communication and problem-solving skills
Strong attention to detail, organization and time management skills
Substantial experience with Microsoft Office applications, including Outlook (e-mail, calendar and contacts), Word, Excel and PowerPoint
Solid typing skills (60 wpm)

Executive Assistant Resume Examples & Samples

High school diploma required; bachelors degree a plus
Five plus years experience as an Executive Assistant, supporting a global head/managing director preferred
Strong technical, analytical, organizational, interpersonal, project management, and verbal and written communication skills
Excellent English grammar and spelling required
Expertise in MS-Office products (Outlook, MS-Word, MS-Excel, PowerPoint) required, MS Project, Visio, or Access a plus
Demonstrated work ethic, capable of disciplined self-motivation and commitment to the highest standards of professional integrity, maturity, and judgment
Ability to multitask and work effectively under pressure to meet deadlines
Highly organized with a strong attention to detail
Ability to multitask in a faced paced environment
Strong project management skills are a plus

Executive Assistant Resume Examples & Samples

Communicate effectively by telephone, in person, via e-mail, and as required to positively reflect the goals of the department and the best interests of the executive(s)
Manage the executive calendar, helping to prioritize meetings and competing demands on executive availability
Establish and perform practices that accurately maintain records/files and efficiently process information
Support smooth departmental operation during executive(s)’s absence. Maintain communication with executive(s) during periods of travel, prioritize communication, provide information and facilitate or make timely decisions as knowledge permits
Ensure effective communications are established and maintained between the executive(s) and adidas departments and facilities
Perform research for special assignments and prepare PowerPoint or other presentations that reflect professionally the intent of the Executive(s)
Plan meetings, including but not limited to, arrangements for facilities, catering, AV equipment, agendas, scheduling materials preparation and other related service
Perform day-to-day administrative support services, meeting schedules and facilitation, travel arrangements, shipping, expense reports, and other services
Collect, sort and prioritize daily mail and correspondence for Executive(s); responding when appropriate
Order and maintain supplies and equipment
Code and route invoices for signature and timely payment
Ability to work independently on projects and administration, applying appropriate administrative expertise and decision-making
Excellent computer skills, including but not limited to, MS Word, MS Excel, MS Outlook and MS Power Point
Ability to make recommendations that effectively resolve problems by using judgment that is consistent with standards, practices, policies, procedures, regulation and state and federal law
Ability to handle sensitive information with professionalism and confidentiality
Four year College or University degree and
Minimum three (3) years related senior level administrative experience
Combination of education and experience may be substituted for degree

Executive Assistant Resume Examples & Samples

Welcomes visitors, screens and directs phone calls/inquiries, processes expenses, schedules and coordinates domestic and international meetings, maintains all calendar items, coordinates domestic and international travel, processes incoming mail and correspondence, prepares outgoing mail, and ensures the office is always fully equipped and functions smoothly
Completes mechanical licenses and tracks revenues from such licenses
Follows-up on the process of U.S. mechanical license requests for major labels, independents, and individuals either online via the Harry Fox Agency website, via direct licenses, or by e-mail approval. Researches claims to our songs; provides information necessary to the licensing process to the Harry Fox Agency, to international affiliates, other WCM departments and all relevant rights and licensing agencies and societies in the U.S
Creates payments and approvals made through the accounting system in conjunction with our Finance department and issues check requisitions, as needed
Reviews catalogs, legal files, registrations, syncs etc. and other pending issues and/or discrepancies on a regular basis to assure completeness and accuracy
Acts as a liaison between our Latin Region and other territories for different catalog usage worldwide
Monitors the Latin Billboard charts for our titles and keeps track of their position each week, also taking note of any positions they may reach including the Anglo charts and reviewing Billboard magazine in general, to search for articles related to any artists/writers on our roster
Works closely with ASCAP and BMI on their annual song review to help certify that all of the Latin titles controlled by Warner/Chappell which were successful throughout the year are taken into account and considered for an award
Maintains appropriate records, files, documentation, etc
Responsible for departmental flow and organization
Handles and safeguards confidential and proprietary information
Must be able to come to work on time without restriction as to time commitment
Must be able to read and understand materials and documents and have the ability to recognize and extract critical data and information
Must be able to perform all diverse physical tasks necessary to complete all the essential duties and responsibilities of the position
Must be fluent, including the ability to converse, read and write, in the Spanish language
Must have general computer skills and a working knowledge of Microsoft Office, and AS400
Posses a strong work ethic
Must have strong organization skills and pay high attention to detail
Manage time and has the ability to work well in a team
Anticipates needs and creates efficient and effective processes
Must be a self-starter, self-motivated and takes responsibility/ownership of tasks
Thinks outside the box proactively, strategically and analytically
Consistently takes initiative
Demonstrate flexibility and adaptability to changing situations
A high school level education, or its equivalent, is required. A baccalaureate degree with a major in business with coursework to have included principles of music business and/or related fields is preferred

Executive Assistant Resume Examples & Samples

Provide administrative support -answering phones, call sheets, scheduling, printing/copying/scanning, travel itinerary, calendar, coordinating conference calls, supplies, and meeting preparation
Prepare travel and expense reports
Maintain project charts, department calendars, weekly reports, network and vendor contact lists
Support department in research of venues and vendors
Support department in shoot, events, and project coverage on a case by case basis
Provide support to Directors, Managers & Coordinators as needed
Upload archive materials to SharePoint
Distribute and track approval forms for the department
Collect start/close forms for payroll payments of all freelance or project based employees
Maintain filing system for payroll payments
Provide administrative support for in-house productions
Processing of invoices and tracking payments while become proficient with SAP Software
College degree or equivalent experience in production assistant environment
1-2 years experience in an administrative assistant role
Intermediate experience in Word, Excel, PowerPoint and Outlook
Basic understanding of payment processing
Ability to be highly organized, detail-oriented, reliable and composed, under any circumstance
Ability to prioritize and manage multiple competing priorities
Openness to work longer hours without notice

Executive Assistant Resume Examples & Samples

Maintaining the calendars and prioritizing matters requiring immediate attention
Screening calls, ensuring telephones are answered in a timely and courteous manner, and messages are taken accurately
Extending and accepting invitations, preparing meeting agendas, and arranging meeting rooms, equipment and refreshments
Disseminating information, coordinating responses, and escalating for resolution as appropriate
Preparing and proofreading documents, and creating and editing presentations
Assisting with flowers and gifts as required
3-5 years experience in administration and/or professional support function in a fast-paced environment, dealing with controversial/confidential/sensitive inquiries and moderately complex issues, and managing conflicting priorities, with low-to-moderate levels of risk
Advanced knowledge of current department software (MS Office), with professional training and development to keep related skills current, including office productivity software
Broad business knowledge and expert understanding of the organizational unit, its functions and customer groups
Strong organizational, planning and control
Advanced PC skills (MS Office Suite and web browsers)
High proficiency at administrative tasks (office equipment)
Problem solving capability

Executive Assistant Resume Examples & Samples

Cover multiple line department phones
Maintain and update call logs
Schedule creative meetings, pitches and business meals
Coordinate with internal and external individuals to manage executive’s calendar
Create and submit expense reports
Maintain and update department documents and calendars
Order and maintain inventory of departmental office supplies
Book travel
Create and update presentation materials for offsite presentations
Schedule video conferences and book conference rooms

Executive Assistant Resume Examples & Samples

Coordinate frequent travel arrangements - both international and domestic
Technical Skills -
Non-Technical Skills -
3+ years prior experience preferred

Executive Assistant Resume Examples & Samples

Provide administrative support to the SVP, Strategy & Business Development and Chief Information Officer
Manage each calendar using Outlook and coordinate meetings needed to be scheduled
Make domestic and international travel arrangements complying with budget while ensuring all travel preferences are met
Prepare detailed travel and meeting itineraries, create/meet deadlines for monthly expense reports, prepare ad-hoc presentations and reports using PowerPoint, Microsoft Word and Microsoft Excel
Responsible for organizing meetings, directing urgent requests to staff members to prevent any disruption or to see that urgent matters are attended to and communicated as appropriate
Manage the department needs for supplies, facilities issues, IT issues, telephones, etc
5+ years in a support role
Ability to handle confidential information
Excellent communication skills with strong ability to get along and work productively with others
Excellent time management and organizational skills are necessary since this individual will be working on multiple tasks at the same time
Working knowledge of the Microsoft Office Suite (Word/Excel/PowerPoint/Access)
Self-motivated individual who is able to work unsupervised. Must have the ability to prioritize work
Good team player who is willing to stay late at times in order to complete the tasks at hand
Knowledge of company policies and procedures is essential since the individual fields many calls, both internally and externally, requesting information
A person who can work hard and solve a wide range of problems/issues that will not be the same from day to day

100

Executive Assistant Resume Examples & Samples

Provides analytical and specialized administrative support to the company executive officers. Performs critical and confidential administrative/secretarial duties and coordinates the production of correspondence and work projects for above executives
Ability to create presentations using PowerPoint and/or other presentation software
Screens incoming calls, mail and personal visits. Evaluates the relative importance of each and handles appropriately
Composes letters and reports from verbal instructions or written notes/drafts and dictation
Schedules appointments and coordinates calendars. Keeps outlook and contact lists updated and synced with smart phone and paper calendar
Coordinates executive travel arrangements, hotel and car accommodations, and planning of itineraries
Attends and takes minutes for various meetings
Develops office procedures and filing systems as necessary
Maintains follow-up on action required
Coordinates onsite and offsite meetings (large and small) including attendees, facility, equipment needs, catering, etc. (managers meetings, etc.)
Maintains positive open lines of communication with all Columbia Sportswear management, staff and other departments in order to contribute to the smooth flow of information and efficient operation of the organization
Performs other related duties as directed
Must be a highly motivated self-starter and be able to work with a minimum of supervision. Senior level proficiency with MS Office (Word, Excel, PowerPoint)
Demonstrated record of strong interpersonal skills and the ability to establish and maintain excellent working relationship with all internal contacts/co-workers
Possess strong problem solving skills and independent judgment
Have a demonstrated history of excellent organizational skills, ability to maintain confidentiality, ability to prioritize many tasks and complete tasks with accuracy and efficiency

101

Executive Assistant Resume Examples & Samples

Manages and coordinates calendar and travel arrangements
Coordinates and manages the submission, approval and payment of allexpenses and invoices
Organizes and coordinates complex meetings and events as required
Organizes and prioritizes daily administrative responsibilities,organizes multiple projects with the department executive leadership team; andensures important matters receive top priority
Proactively manages department commitments and timelines such asproject status updates and ensures supervisors are aware of critical dates anddeadlines. Attends weekly department meetings, takes notes, and follows up onpending matters
Accurately communicates relevant and potentially sensitive informationto and from others including Milan and LRNA. Maintains a high level ofconfidentiality and exercises good judgment
Drafts correspondence as necessary and produces error-free andgrammatically correct documents
Anticipates and follows up on requests and issues with a proactive,problem-solving approach
Represents the business professionally and operates in a mannerconsistent with the Luxottica culture
Works collaboratively with other admin assistant support throughout thebrand and the business
Advanced proficiency with Microsoft Office applications, Word, Excel,PowerPoint, Outlook and Visio. Strongemphasis on Excel and PowerPoint
Strong organizational and prioritization skills, and ability to balancemultiple tasks
Demonstrates a strong sense of urgency and is proactive
Ability to work independently and exercise sound judgment
5-7 year’s administrative experience, some executive administrativeexperience required

102

Asset Management Private Bank Latin Executive Assistant Andean Region Resume Examples & Samples

Spanish Fluency Required both orally and written
Bachelor Degree preferred. Knowledge of general office procedures (e.g., use of technology, office administration and management, regulation and controls, risk management, etc.)
1-2 years of experience in financial services (or law office assistance Preferred); prior wealth management experience a plus

103

Executive Assistant Resume Examples & Samples

Handles day-to-day telephone communications. Answers phones, directs calls, records and relays accurate messages
Utilizes Microsoft Outlook to coordinate calendars and scheduling for the team
Organizes travel authorization and receipts in order to create and submit expense reports
Tracks and prepares invoices for signature and submission to Account Payable
This position requires a High School diploma or equivalency
A Bachelor’s degree is a plus
A minimum of 1-2 years supporting a senior level executive and staff is required
Previous experience in a related industry is preferred
Good verbal and written communication skills are necessary
Knowledge of Microsoft Office applications, including Word, Excel, PowerPoint and Outlook is required
Experience with Keynote and Photoshop is a plus
Good organizational and problem solving skills
The ability to multitask and work effectively under daily time constraints is also required

104

Executive Assistant Resume Examples & Samples

Answer telephone, screen calls, route callers, take messages, respond to internal and external inquiries, and provide routine information within the scope of authority
Schedule, organize, and coordinate meetings, including travel, transportation and hotel arrangements, coordination, preparation, and distribution of materials, agendas, and notes, handouts
Type and compose memorandums, letters, forms and other documents and correspondence, as appropriate
Arrange travel itineraries and prepare travel and expense reports, purchase orders, and check request
Prepare presentations and coordinate video needs for network, and departmental/team meetings, including annual budget presentation
Schedule executives’ appointments, maintain and update supervisors’ daily calendar
Provide administrative support and lead management of periodic office events and gatherings
Serve as coordinating leader for key meetings and presentations involving multi-media assets
Handle confidential and sensitive information with discretion

105

Executive Assistant Resume Examples & Samples

Providing front line administrative support to the 3 MDs - including calendar management, appointment planning, travel arrangements and telephone cover
Processing and submission of expenses (Concur Web T and E)
Stationary ordering and submission of Invoices (P2P)
Visitor Assistance (Organising Security Passes, TI Access and Catering Booking)
Maintaining Department Org Charts
Maintaining Absenteeism Reports
Providing management reports regarding staffing and budget
Producing presentations for management when required
Provide a professional diary/time management service building in deliverables and deadlines
Pro-active handling of phone queries and ensuring first class experience for all visitors
Making complex arrangements/bookings for travel, preparing and distributing travel schedules/agendas
Conference room bookings
Coordinate events, meetings, town/village halls via Video conferencing with prominent high level clients, making all necessary arrangements, preparing advance documentation
Establish and maintain administrative systems and processes which ensure appropriate availability of information as well as document storage and retrieval
Liaison with wider business leaders within the region and globally
Handling mail, photocopying and faxing material
Management of e-mail system, to include prioritising and replying
Prioritise, acknowledge and distribute correspondence received
Proven experience of working as an Executive Assistant at this level
Knowledge of Citi Expense and Travel -booking on-line systems would be desirable
Good knowledge of the business and of the department practices - a sound knowledge of 'who does what' would be ideal
Advanced knowledge of IT software packages including MS Word, Excel, PowerPoint and Outlook and LiveMeeting
Prior experience as an Executive Assistant would be desirable
Secretarial/business qualification desirable

106

Executive Assistant Resume Examples & Samples

Heavy international scheduling and travel arrangements
Answer heavy phones and manage calendars for production executive
On occasion, act as interpreter for high level business and/or creative meetings in Mandarin
Support the team with relevant duties & projects
Native/bilingual Mandarin speaker
Minimum of 1 year administrative experience at a Studio, Production Company, or Agency
Demonstrated organizational skills and superior attention to detail
Demonstrated ability to prioritize, meet deadlines, make decisions and change course of action quickly
Detail oriented with the ability to work well and maintain professionalism under pressure
Ability to successfully coordinate multiple projects simultaneously
Ability to work with confidential information
Positive attitude and the ability to be proactive, resourceful and flexible
Strong people skills, including the ability to work effectively as part of a team
Ability to take initiative and work with limited direction
Flexibility in work schedule

107

Executive Assistant Resume Examples & Samples

Citi experience preferred
Evidence of having supported a busy personal and professional schedule
Experience of working within a fast paced, demanding environment
Strong Interpersonal and organisational skills
Patience and resilience in working in a fast paced environment
Desktop skills (excel, word, powerpoint, outlook)
50 - 60 wpm typing and a good eye for detail, grammar and spelling
Concur desirable
Strong interpersonal and relationship building, communication and influencing skills
Ability to handle multiple tasks under pressure
Advanced knowledge of Word, Excel and PowerPoint
Good keyboard skills and typing
Ability to learn numerous additional internal applications
Planning and organisational skills including the ability to prioritise
Ability to work independently under general instructions
‘A’ level candidate or equivalent
Secretarial qualification is desirable

108

Senior Executive Assistant Join our High Performing Team Resume Examples & Samples

Coordinate engagement-related or other administrative work, confirming that it's of high quality and delivered on time. Share leading practices
Serve as a coach to others
Ability to interface with personnel at all levels directly or virtually

109

Executive Assistant Resume Examples & Samples

Place and log day-to-day calls to/from numerous agents, managers, attorneys, producers and in-house personnel
Manage the second assistant in all of their duties, inculding the scheduling of meetings and maintaining the business calendar
Coordinate and handle all business travel arrangements
Interact with Studio Senior level executives and their assistants
Prepare business expense reports and check requests
Coordinate pertinant documents for all business meetings
Occasionally manage personal miscellaneous duties
2 years of administrative experience, preferably with a production company, agency, entertainment law firm or studio
Ability to type quickly and accurately
Ability to take fast notes
Extremely knowledgeable in Microsoft Word, Excel, Outlook and Internet
Entertainment/film industry experience strong preferred
Well organized with strict attention to detail
Abiliy to multi-task and prioritize work assignments
Ability to work with and maintain confidential information
Proficiency with Filemaker Pro strongly desired
Candidate should display a great deal of discretion, initiative, strong interpersonal skills and ability to work well under pressure

110

Executive Assistant Resume Examples & Samples

The confidence to engage with senior/high profile contacts and clients and their teams
Strong organisational skills with ability to prioritise a busy and often conflicting workload
A flexible and professional approach, remaining calm under pressure. Broad knowledge of Microsoft Office packages

111

Executive Assistant Resume Examples & Samples

Requires minimum 3-5 years experience in an administrative/ professional support function in a fast paced environment, dealing with moderately complex issues and managing conflicting priorities, with moderate to high levels of risk
Detailed oriented, extremely well organized, and able to manage time and expectations, and multi-task to accomplish a multitude of tasks, with conflicting priorities and timelines
Strong interpersonal/communication skills
Ability to multi task in a fast paced and demanding environment
Ability to leverage knowledge of the organization and the supported business unit's uniqueness, to carry out accountabilities
Ability to work both independently, and in a team
Very proficient at administrative tasks

112

Asset Management Private Investments Executive Assistant Resume Examples & Samples

Assisting and/or leading the organization of events, including aggregating information, sourcing locations, choosing menus, managing RSVPs and attending functions in-person to ensure the smooth running of the event
Preparing client bios and preparation for client events e.g. name plates and name tags, providing list of attendees and working with security
Diary management and arranging meetings
Monitoring and assisting phone calls within the team and making sure there is coverage at all times
Invoicing and processing of expense claims and related record-keeping. Ensuring that expense statements are within the 30 days requirements and also billing back various expenses back to fund billing
Maintaining group leave records and handling phone enquiries
Managing staff on-boarding & off-boarding logistics
Fulfill daily requests for fund marketing material and assist with related inquiries
Maintain fund marketing material inventory
General day-to-day office functions
You will be expected to work as part of a larger administrative group. This includes covering for other assistants when absent
Knowledge of general office procedures
Effective interpersonal skills -- able to work in a busy and high pressure environment
Excellent interpersonal skills, organisational skills and attention to detail
Ability to organise and manage own time effectively
Tact and good judgement and the ability to interact with senior management
Ability to multi-task in a busy and demanding role
Flexibility around working outside contracted hours when required

113

Executive Assistant Resume Examples & Samples

Coordinate travel arrangements for VP and other departmental executives
Maintain show files
General administrative duties such as ordering office supplies, managing computer and cell phone needs, office set up for new employees, etc
College degree or equivalent experience as an assistant within the entertainment industry
Experience with agency or production company is a plus
Computer proficiency with the following applications: Microsoft Word; Microsoft Excel and Outlook
Knowledge of Microsoft Power Point
Excellent organizational skills and ability to anticipate and solve problems
Ideal candidate will possess initiative, be diplomatic and be flexible in a fast-paced environment
Ability to handle highly sensitive and confidential material

114

Executive Assistant Resume Examples & Samples

Managing calendars, including meeting planning, scheduling, and preparation of all meeting logistics
Answer incoming telephone calls; responds to inquiries and resolves issues requiring attention
Prepare all travel arrangements. (car, hotel, flight, etc)
Maintain a complete filing system, of various events
Assist with the coordination of special projects and events, as necessary
Handle expense reports and invoice processing
Organize and file documents, and data electronically as well as hard copies
Order office supplies for department, as necessary
Update various grids (programming lists, etc)
Learn quickly and show good judgment in decision making
Enjoy being part of a team that works hard and well together
At least 2 years of previous similar experience is required
Strong interest in television/cable industry is a must
Knowledge of outlook, Excel, PowerPoint, SharePoint, and Photoshop a plus
Must be a detail-oriented self-starter who is extremely organized

115

Cotton On Executive Assistant Resume Examples & Samples

Maintain and monitor email and diary requirements for General Manager and leadership team
Produce timely and accurate reports as required
Maintained of departmental region listings and email groupings
Work on current department related projects when required

116

Executive Assistant Resume Examples & Samples

Proven experience managing executive schedule is imperative
At least 5+ executive administrative skills, ideally within a TV network and/or similar EA capacity within Programming, Acquisitions or Legal department
Organizational skills and Time Management experience as evidenced by current or past job
Must possess strong writing skills as well as expert verbal communication skills
Professional demeanor and strong oral and written communication skills is KEY!
Experience with heavy travel and complicated logistics is critical
Expert problem solving skills are critical. Proven ability to manage up and down in a corporate setting
Proven ability to take initiative and provide strategic thought in carrying out all duties
Advanced Microsoft Office experience with: Word, Excel PowerPoint and Adobe Photoshop is a MUST!
Bachelor’s degree in relevant field
Administrative Professional with a background in servicing C suite executives

117

Executive Assistant Resume Examples & Samples

Key responsibilities include
Provides administrative support to an executive level manager and their team
Works under limited supervision and executes all assigned tasks
Assists with all special projects
Individuals in this position have regular contact/communication with high level internal management, clients, industry officials and senior management in other firms
Acts as a conduit for issues and request s for information
Updates files/record, produce reports and various correspondences
Coordinates activities to include answering telephones, managing calendars/appointments
Make and coordinate all travel arrangements
Compile expense reports and reconcile corporate cards
Put together presentation materials as needed
Handle sensitive materials and maintain appropriate levels of confidentiality
Provides general support to manager and/or team
Manage daily phones for manager and/or team
Manage infrastructure needs
Ability to train, coach and guide other administrative support personal as needed
Ability to effectively manage high-pressure situations
Ability to juggle changing priorities in a fast paced environment
Composure
Excellent knowledge of PC and Word Processing
5 or more years’ experience, Financial Services preferred
Manage internal and external relationships

118

Executive Assistant Resume Examples & Samples

Acts as key contact person for VP
Answers telephone and screens calls for VP as appropriate
Collects and prioritizes all incoming/outgoing mail for VP and forwards as appropriate
Responsible for the day-to-day general office management including maintain confidentiality of files, update files
Provides administrative support on various talent and ad hoc projects; develops communications, meeting/conference material, documents, presentations as required

119

Firm Management Executive Assistant Resume Examples & Samples

Regulatory Response Oversight, which is responsible for overseeing regulatory remediation deliverables across the firm, partnering closely with Regulatory Relations
Program Portfolio Management, which oversees the delivery of strategic programs and sets the bar for project management standards in the region
Control of business schedule and diary management; arrange internal and external meetings
Act as a “gatekeeper” for diary and pro-actively ensure diaries do not have clashes; use initiative to find resolutions and workarounds, prioritising time sensitive tasks and meetings
Arrange all conference calls, rooms, AV equipment, catering, dial-in numbers and video conference facilities
Printing and collating all meeting documentation as required
Support team in maintaining key correspondence and other document management on RRG SharePoint site
Co-ordinate and book all travel including flights, hotels, currency, taxis etc. within the Firmwide Expense Policy. Ensure relevant agendas and itineraries are organised in advance
Manage and process expense claims and invoices in a timely manner, ensuring all claims are within the Firmwide Expense Policy and accounts payable deadlines are met
Provide secretarial and administrative assistance to support other team members within Firm Management as required
Develop good working relationships with other Assistants within the team and across the Firm
Work with buddy group to ensure consistent Assistant coverage during lunch breaks, holidays and sickness
Devise and maintain processes to facilitate an organised environment
Ensure handover notes are kept up to date for ease of coverage
Ability to maintain confidentiality on all aspects of workload
An experienced, confident, friendly, outgoing “people oriented” personality required, who is able to liaise with people at all levels to achieve work goals
Ability to remain calm under pressure and deal with last minute changes to schedules effectively and efficiently
Clear and concise written and verbal communication
Ability to use own initiative and judgment
Highly organised and capable of “multi-tasking” to meet deadlines
Discrete, professional manner
Good organisational skills and able to follow up outstanding items as necessary
Word / PowerPoint / Excel / Outlook and all other Microsoft applications
SharePoint experience is an advantage

120

Executive Assistant, Knowledge Management Resume Examples & Samples

Build productive relationships within LCCG members, including Leadership Team and other functions through responsiveness and support. Proactively work with others (i.e., on own team, shared service centre, other operational areas, or with the internal business partner and/or external customer) to ensure delivery of timely, quality and efficient fulfillment activities
Manages and monitors calendar of appointments, upcoming events and facilitates prioritized responses to matters requiring immediate attention where appropriate. Coordinates agendas, and dispatches meeting invitations and agendas, books meeting rooms and arranges for IT resources and other requirements in support of smooth and efficient meeting facilitation. Obtains briefing materials for meetings and events from the appropriate sources
Respond to internal & external inquiries concerning corporate information
Manage in strict confidence, reports, documents, and correspondence in accordance with established priorities and deadlines on a timely, accurate and efficient basis
Supports KM team in the effective management and control of projects, principally in the areas of project planning, project monitoring and control, and integrated project management
Manages assigned aspects of the project lifecycle and works with relevant project stakeholders as directed by the project manager
Assists the project manager in developing project artifacts including, charter, integrated plan, resource plan, contingency plan, and related PM artifacts, while complying with applicable enterprise standards (e.g. Risk, Audit, Compliance)
Performs various project administration tasks, including coordinating meetings, assisting with communication releases and performing maintenance of project tracking logs (i.e. issues, change controls, etc.)
Track resources across different job disciplines, ensure appropriate security controls are in place for staff joining and/or leaving department
Maintains project files as updated and current
Works independently to manage timing and action plans for completing department functions and preparing correspondence, reports and other documents ahead of need
Handles complex travel arrangements (both domestic and international)
Accountable for meeting management including: printing confidential and sensitive information and arranging meeting rooms
Act as back-up to team members in the event of absence or vacancy
University degree/college diploma and/or equivalent work experience
Experience with an external law firm an asset
Understanding of the business of a financial institution
Understanding of PM concepts
Knowledge of standard desktop applications used by the business unit
Knowledge and understanding of the business unit’s key products and services, processes and controls
Knowledge of departmental systems and applications
Strong verbal and written communication and comprehension skills
Excellent PC skills (proficient in Word, Excel, PowerPoint); experience working with office equipment (fax machines, photocopiers etc)
Understanding of core project management skills
Discretion with confidential issues and materials
Proactive, will to take initiative to effect improvements
Able to work independently, be resilient and resourceful
Team player, supportive of Bank and group initiatives – potential to develop team leadership skills
Excellent interpersonal skills and ability to communicate with all levels
Problem solving capability and critical thinking
Potential to grow courage and self-confidence in dealing with or escalating project issues

121

Executive Assistant Resume Examples & Samples

Two years of college or one year of administrative experience required
Skills include accurate typing and proofreading, working familiarity with widely used software packages e.g. Word, Excel, and Power Point
Basic clerical experience such as maintaining files and records, typing, proofreading, answering telephone, coordinating conference room assignments, confirming appointments and/or maintaining calendars

122

Executive Assistant Resume Examples & Samples

Answers calls, sends emails/faxes, and assists in distribution of agreements/documentation to executives on a regular basis
Schedules meetings and conference calls, creates meeting agendas and circulates meeting materials, books/confirms travel, manages expense reports, and arranges mail, messenger and UPS/ FedEx packages
Assists with preparation of legal documents, drafts routine letters and other correspondence, and reviews and edits prepared documents for accuracy
Maintains and administers filing system
Delivers agreements for execution by parties and assists in monitoring dates of legal significance (e.g., options and expirations)
Updates contract binders, photocopying documents and distribution to various executives
Bachelor’s Degree and at least 3 years of TV Business Affairs administrative support experience with demonstrated proficiency in Outlook scheduling and Microsoft Word
Must be extremely resourceful and effective at maintaining a high level of confidentiality in terms of the dissemination of information/communication within the department as well as --externally
Ability to multi-task while remaining focused on priorities and follow-through along with a curiosity and the investigative ability to obtain information about your tasks and take ownership of projects from start to finish
Excellent verbal and written communication skills, strong prioritization and organizational skills and a pleasant professional demeanor
Proficiency in Microsoft PowerPoint and being tech-savvy in general is a huge plus

123

Executive Assistant Resume Examples & Samples

Provide administrative support to the President and Chief Operating Officer including calendar management, meeting planning, general office duties and greeting guests
Answer all incoming calls and ensure that messages are accurate and delivered in a timely fashion
Maintain appointment schedule
Arrange travel plans for the Executive
Conduct web research and analysis for special projects
Create and manage databases
Coordinate meetings, activities and events
Other general office responsibilities as needed
An undergraduate degree, MBA is a plus
Minimum of one year sports or entertainment experience
Must be a self-starter with the ability to prioritize, organize and establish administrative procedures
Ability to handle confidential information and interact with high-level executives
Professional presence, good judgment and the ability to anticipate needs
Highly organized,detail-oriented and a problem-solver
Proficiency with Outlook, Word, Excel and PowerPoint

124

Executive Assistant Resume Examples & Samples

Work closely with Executives and Directors on internal and external programs and projects
Coordinate and prepare material for staff meetings and presentations
Gather data and information for internal and corporate reports
Assist with reader and advertiser inquiries
Manage executive schedules and travel arrangements
Assist with newsroom administrative and community relations duties
Five or more years of progressive administrative support experience
Prefer corporate related experience
Prefer media related experience
Ability to coordinate across complex corporate structure
Solid Microsoft Office skills
Social media savvy

125

Executive Assistant Resume Examples & Samples

Proven ability to exercise discretion and integrity
Ability to multi-task, work in a high speed, high stress office
Team player, able to work with a variety of different personality-types
Be flexible, personable, self-starter and detail-oriented

126

Executive Assistant Resume Examples & Samples

Provide administrative support to client facing bankers
Prepare, reconcile, and track expense reports through Citi Travel &Expense (CTE) system
Enter client call reports in Citivision
Assist in ad-hoc reports and special projects as needed
Expertise in multi-tasking, organizing, and prioritizing

127

Executive Assistant Resume Examples & Samples

Provide various administrative support to SVP, International Tax, SVP, Global Tax Reporting and provide strategic assistance to other members of the Corporate Tax Department, which include: 75%
Manage calendars for both SVPs
Phone coverage for both SVPs
Use knowledge of company policies and procedures to field and respond to incoming calls (internal & external)
Coordinate and schedule meetings, conference rooms and appointments as needed, including inviting guests, arranging locations & ordering food if appropriate
Assist SVP, Global Tax Reporting with maintenance and oversight of Tax Department Budget, including obtaining working knowledge of JD Edwards and other general ledger systems, as well as performing monthly procedures for consulting fee cost management
Complete and process travel & entertainment expense reports
Make travel arrangements on an as–needed basis, including routing of approval requests (where appropriate)
Screen e-mails on an as–needed basis
Handle tax department invoices and maintain central filing system
Office supply and equipment maintenance as needed
Provide coverage for other Executive Assistants during vacations, absences and on an as-needed basis, ensuring team coverage
Oversee logistics for setting up new hire and/or consultants
Work with I, S & T department for computer & phone/voicemail set-up and logistics support
Work with Facilities to coordinate seating
Update and implement effective filing process
Perform special tasks and projects as needed
5-7 years of related experience as an Executive or Administrative Assistant in fast paced corporate environment preferred
Previous experience in a Corporate Tax or Finance Department is a plus.Proficiency in Microsoft Word, Excel, JD Edwards, AS 400 and Powerpoint
Ability to prioritize numerous tasks and projects
Requires sensitivity and diplomacy in handling matters of a confidential nature
Great follow-up skills a must
College degree in business administration, accounting or finance is a plus but not required

128

Executive Assistant Resume Examples & Samples

Ability to manage and prioritize incoming calls and email/mail correspondence
Able to have a flexible work schedule, allowing for overtime as needed
Serve as back up support for other administrative staff and managers
Highly Proficient in MS Office (Word, Excel, Outlook, and PowerPoint)
Ability to gain a strong command of new systems (P2P, Citi Travel & Expense, T&E, P2P, Vr's, VEMS, Market Place, Concur and any other systems that are needed)
Knowledge of Citi
10+ years of administrative experience preferred
Engergetic, responsive team player with the interest to take initiative and work in a fast past environment

129

Executive Assistant Resume Examples & Samples

Maintains a very busy schedule via MS Outlook Calendar
Makes travel arrangements, prepares itineraries, and processes expense accounts for assigned staff
Assists with special projects throughout the department
Minimum of 5 year prior relevant work experience
Enthusiasm about children’s books, reading and/or publishing preferred
Detail-oriented, well-organized, proactive and able to set priorities under pressure

130

Executive Assistant Resume Examples & Samples

Provide administrative support to senior-level executive
Maintain frequently changing calendars through Outlook and understand Executive’s priorities to effectively manage that calendar
Organize and coordinate large meetings with large number of participants
Work on various “special” projects
Timely and accurate travel booking using internal Travel Planner system. Prepare, reconcile and track expense reports through T&E System
Handle highly confidential information
High level communications with other Executive Assistants. Serve as back up support for other managers or administrative staff when required
Strong work ethic and enthusiastic team player; willingness to take on additional responsibilities, with interest to take initiative and work in a fast-paced environment
Strong sense of diplomacy and tact; strong interpersonal skills; professional and corporate demeanor; ability to maintain composure under pressure. Demonstrates a high level of integrity

131

Executive Assistant Resume Examples & Samples

Heavy calendar management and meeting organization across time zones
Re-prioritization of meetings based on critical/last minute need
Monitor calendar and reserve conflicts
Keep manager on track with regard to schedule
Enter pertinent information on Calendar (travel, personal notes, etc.)
Answer phones, screen callers and place calls as needed
Takes messages and maintains daily call logs
Act as gatekeeper when required
Maintain sensitivity/confidentiality of information
Add and/or update contacts as needed
Arrange/adjust travel as needed
Approve expense reports submitted by manager’s direct reports/team
Create/edit documents in PowerPoint as needed
Place and monitor IT requests
Respond to inquiries, resolve issues and provide follow-up
Scan and/or copy documents
Handle incoming and outgoing USPS and express mail
Order beverages/food for meetings as required
Act as a personal assistant to manager as required (inquire/trace orders, submit, insurance claims, etc.)
Other tasks as assigned/required
Career Executive Assistant with 10 plus years of experience as an Administrative Professional to senior management (VP, SVPC-suite, ExCo, etc.) for large corporation
Intermediate to advanced user of the Microsoft Office Suite (including Visio and SharePoint)
Experienced in event planning
Well versed in international travel
Experienced recording secretary
Fast command of internal policies and procedures (business practices, expense management, T&E, travel, IT, etc.)
Excellent at internet research
Able to juggle multiple projects
Able to build relationship with manager in order to anticipate needs
Able to build relationships with manager’s team
Able to build relationships with colleagues across the organization
Able to act proactively and responsibly
Intermediate user of Adobe X Pro
Licensed Notary Public in New York State (renewal pending)

132

Executive Assistant Resume Examples & Samples

Maintain agenda in Lotus Notes
Manage SVP email inbox in Lotus Notes (Read all incoming emails and messages sent to SVP; field autonomously, delegate to a relevant team member, or share proposed response with SVP)
Proactively share incoming requests for information, reporting, new projects/ownership, etc. (from internal and external sources) with proper team leads in WFJ Merchandising, Retail, Wholesale, Marketing, VM, and Training teams and request their support to help move business forward
Schedule all meetings for SVP
Arrange reservations locally and during business travel (car service, restaurants, etc.)
Manage all travel arrangements for SVP
Track and submit SVP corporate expenses
Manage SVP participation in executive programs
Review and approve corporate expenses submitted by SVP’s direct reports
Liaise with global leaders’ executive assistants and NY-based assistants daily
Help move authorization process forward for billing and other requests that require SVP approval
Create timelines and monitor team progress for significant business projects (budget and LE confirmations, business planning for the approaching year, etc.)
Become the “go-to” person for WFJ team members for organizational knowledge with respect to
Daily office functions and management
Financial operations (invoicing process, budget coding, budget timelines)
Significant deadlines in all areas of the business
Track/monitor corporate expenses by employee for division
Provide administrative support to visitors from global office (hotels, cars, flights, restaurant reservations, etc.)
Office organization: new hire, intern, and temp setups and follow-ups as well as desk and cube assignments for new hires, interns, and temps with their prospective managers
Plan office gatherings including baby showers, birthdays, send-offs, condolences gifts, holiday parties, and team outings
Manage stock and ordering of office supplies, stationary, kitchen supplies, shipping and receiving supplies, etc
Ad hoc projects in Powerpoint and Excel for presentations, reports, and research as needed
Proficient in Microsoft Word, Excel, Powerpoint
Ability to problem solve under pressure and stay ahead in a very fast-paced work environment
Ability to continuously re-examine workload amidst competing priorities to ensure that focus is where is should be
Team player who will willingly pitch in
College degree with related experience
Minimum 3 years administrative experience after college

133

Executive Assistant Resume Examples & Samples

Provides administrative support to senior team
Handles light incoming calls, respond to inquiries, clarify company policies and procedures
Assist with group meetings/calendars through Outlook/secure call-in numbers
Coordinates all aspects of executive level appointments, meetings, receptions and conference calls/video conference and webex training sessions
Assists with creation/modification of presentations, spreadsheets, and other various documents
Coordinates occasional travel arrangements – both international and domestic
Prepares, reconciles, and tracks limited expense reports through T&E system
Inputs into databases and electronic
Tracks program documentation and conducts follow-ups to ensure timely and accurate completion
Run pre-programmed reports and follow-up on action items identified through reporting
Maintains information for department website/request timely updates from vendor as requested/communicates to global team on updates per pre-set schedule
Orders supplies and processes invoices through internal Accounts Payables system
Organizes and secures highly confidential company and employee information
Assists with ad-hoc administrative tasks, including elementary financials (Excel based) related to billing , running reports and special projects as needed
Highly proficient in MS Office (Word, Excel, Outlook, PowerPoint and Access)
Ability to gain a strong command of new systems (Procure to Pay (P2P), Citi Travel & Expense)
Prior experience preferred (5 years)

134

Executive Assistant Resume Examples & Samples

Answer SVP’s phone, schedule and maintain SVP’s meetings and departmental meetings
Coordinate travel arrangements for SVP and other departmental executives
Track and Submit SVP’s Expenses for reimbursement
Bachelor’s degree or related experience, preferably in Television Production
Proficiency with common office software, including: MS Outlook, Word, Excel, and PowerPoint
Some television experience and exposure to work/processes in a television production environment is highly preferred
Production background helpful
Overtime may be required for this position

135

Executive Assistant Resume Examples & Samples

Concur essential
Advanced knowledge of Word, Excel & PowerPoint
Secretarial qualification is desirable Competencies
Organisational and time management skills
Flexibility to work outside normal office hours (9-5) as and when required
Ability to communicate well (verbal and written)
Self starter and good team player
Enthusiastic/ confident/ outgoing
Sense of humour/ robust personality/ resilience/ self-confidence
Professional and competent/ risk aware
Dedicated/ keen to learn/ committed to role
Initiative/ adaptability/ innovation

136

Executive Assistant Resume Examples & Samples

Schedules meetings, distributes mail, fills catering requests, orders department supplies, takes meeting notes, logs, and fills out forms
Manages expense reports, process timesheets
Acts as backup for senior management’s secretarial functions
Manages calendars, screens calls, makes travel arrangements domestic & international, sets up & maintains dept filing system, completes & tracks expense reports and purchase requisitions
Coordinates & prepares office space for new employees
Trains temporaries or new personnel occasionally
Manages contract and temporay employee requests
Maintains confidentiality of highly sensitive information
Answers department specific questions over telephone and redirects calls
Review decks and proofread for spelling accuracy
Acts as liaison for managers in department or division
Compiles information for department manuals
Monitors department reports for accuracy
Answers or directs complex questions in management’s absence
Must be task-oriented with an excellent sense of priority, highly organized and capable of handling a number of sensitive and important issues simultaneously
Minimum 3 years experience in an administrative support role
Working knowledge of operating office equipment
Ability to proactively manage calendar tracking
Knowledge of letter and report formatting
Strong experience in managing expense reports both domestic & international
Ability to interface with all levels of the organization
Proven ability to multi-task
Extensive knowledge of Software packages including
Outlook
Very good Business Vocabulary Skills
Very good Business English Skills
Very good Business Math Skills
Very good Business Double-checking
Must have HS Diploma or equivalent

137

Executive Assistant Resume Examples & Samples

Act as initial point of entry for escalated client queries
Redistribute the resolution or respond directly to the stakeholders where appropriate and report only major issues to the Managing Executive or Business Unit Head
Take personal accountability for resolving complaints lodged directly with the Managing Executive or Business Unit Head
Compile a summary of the projects and initiatives underway in the business unit and provide an update to the Managing Exec/BU Head on progress, risks and issues
Coordinate the preparation of formal performance reviews conducted
Review financial reports prepared by line managers in the business unit and advise the Managing Exec/BU Head of substantial issues and actions that have been created
Review all new marketing and internal communication material from a style and content perspective prior to it being reviewed by the Managing Exec/BU Head
Ensure that adequate reserve stock is ordered
Enforce company policy in terms of procedures including travel, cell phone, expense claims etc
Manage the diary of the Managing Executive, in an efficient manner
Track and monitor the acceptances and declines obtained from the relevant parties that have been invited to the meeting
Print all documentation relevant to the meetings and prepare daily meeting packs and give them to the manager for their reference
Ensure that the minutes are typed, approved by the meeting chair and distributed to the relevant parties within the agreed time period
Arrange any venues and catering for any team events, as requested
Liaise with the relevant stakeholders to secure a dial in pin for the meeting
Communicate the pin's details to all meeting attendees in advance of the meeting
Oversee the planning and execution of business events
Prepare the key themes presentations and reviews for the Managing Exec/BU Head
Oversee the management of the Managing Exec/BU Head's office
Screen requests for meetings or events to be attended by the Managing Exec/BU Head and determine which ones would be appropriate
Support the Managing Executive/BU Head in the signoff process for risk events (losses and write-offs)
Diploma in administration or equivalent NQF level 5 qualification or higher
Four (4) years’ experience working in an administrative environment
Preference will be given to South African Citizens and Permanent residents of South Africa in possession of proof of permanent resident status

138

Executive Assistant Resume Examples & Samples

Act as initial point of entry for escalated client queries. Redistribute the resolution or respond directly to the stakeholders where appropriate and report only major issues to the Chief of Staff/CEO
Take personal accountability for resolving complaints lodged directly with the CEO
Partner with other Exec Assistants in the Office of the CEO to deliver seamless service
Work with senior stakeholders in the organization to ensure the effective execution of key deliverables in the CEO’s portfolio
Liaise with appropriate stakeholders within Barclays Group and foster alignment and integration across One Africa and One Barclays; facilitate group wide interaction
Be involved in the planning and execution of all internal and external business events for the CEO such as road shows, employee discussion forums, product launches, customer entertainment events and formal functions
Be involved in the administrative management of the CEO’s office to ensure smooth operations and that resources are available and operating effectively
Solicit briefing materials from the appropriate stakeholders in the organization; monitor and manage the quality of the briefing materials provided
Screen all requests for meetings or events to be attended by the CEO and determine which ones would be appropriate for personal attendance and which ones should be delegated to other managers in the business unit
Follow up on complex ad hoc tasks as required, identifying and working with the appropriate stakeholders in the organization
As required, oversee the planning and execution of major events
Diploma in administration or equivalent NQF level 5 qualification
4 years’ experience working in an administrative environment
Knowledge of basic financial/accounting concepts
Excel intermediate

139

Executive Assistant Resume Examples & Samples

Conduct all matters and communications in a professional and courteous manner as a representative of the executive and the company
Manage daily schedule and calendar, screen and handle telephone communications, greet and direct visitors
Coordinate, supervise, and complete special projects
Serve as liaison between the executive and other departments as directed
Coordinate all logistics surrounding staff and client meetings
Establish and maintain the files and records of the executive
Coordinate all travel logistics globally, including but not limited to: commercial travel, airport meet and greets, hotel reservations, ground transportation, passport & visa logistics, etc
Organize special events - schedule and coordinate dates, venues, attendance, agendas, and facilities
Maintain and execute expense reports in a timely fashion
Perform occasional personal tasks for executive
Provide general office upkeep, which includes but is not limited to
Order and refresh office supplies
Receive/sign for UPS/Fed-Ex deliveries
Prep spaces for meetings
Develop PowerPoint presentations, proposals, etc.,
Must have strong communications skills both verbal and written and must be able to actively and attentively listen
Must be able to think through, evaluate and solve problems logically and efficiently
Must have meticulous attention to detail
2-5 years’ experience as an assistant to a high level executive
Must be competent in problem solving issues related to BlackBerry mobile devices, iPhone, iPad
Must be comfortable working on both Mac and PC computers, and must be very proficient in Excel, PowerPoint, Word and Outlook programs
Experience booking extensive travel for a high level executive/group in the US and globally and be familiar with world geography

140

Executive Assistant Resume Examples & Samples

Telephone coverage and administrative support for Head of Physical Security
Willing and able to learn the business and fully understand how and why tasks satisfy business needs
Requires high speed collaboration across international community
Excellent telephone skills (i.e. takes accurate and complete messages)

141

Executive Assistant Resume Examples & Samples

Bachelor's degree (10+ years of combined college education and work experience may be substituted for a degree)
Minimum 7 years’ experience as an executive level assistant
Expert knowledge and proficiency with Microsoft Word, Excel, PowerPoint and Outlook
Demonstrated capability to build trust, exercise judgment on behalf of the President and work independently
Demonstrated ability to manage information of a highly confidential and sensitive nature
Superior communication, organizational and interpersonal skills with a strong customer service orientation
Demonstrated ability to work effectively under pressure
Detail oriented with capacity to manage multiple competing priorities and dynamic schedules

142

Executive Assistant Resume Examples & Samples

Fluent in both English and Arabic languages, French is an asset
Office Management Skills
Computer Skills (Microsoft Word, Excel, and Outlook, power point etc.)
Meticulous and organized
Thoroughness / Accuracy
Ability to prioritize and multitask
Works well under pressure

143

Executive Assistant Resume Examples & Samples

Responsible for providing the highest level of service and administrative support to the CAO in all aspects of the role
Maintains a high level of discretion when handling sensitive and confidential information
Represents the office of the CAO internally and externally
Liaison between the CAO and executive team and direct reports
7-10 years experience as an Administrative Assistant, financial services experience a plus, Bachelor’s degree a plus

144

Executive Assistant Resume Examples & Samples

Schedule and prioritize all appointments and meetings for SVP. Keep him abreast of times, locations, directions, changes, etc
Prepare weekly schedules and update throughout week, keeping SVP apprised of all pertinent information
Receive incoming calls/emails and serve as source of information and “clearinghouse”
Coordinate travel arrangements including air, hotels, rental car. Execute Travel Authorizations Schedule out of town meetings and handle changes as they occur Prepare detailed itinerary for each trip Manage and schedule travel changes as needed
Manage office when SVP is away on business (keeping him informed and up-to-date about all important information, phone calls, mail, etc.). Interact with business associates in his absence
Submit budget requests and maintain up-to-date artist marketing budgets
Request purchase orders
Setup vendors, submit invoices on their behalf and help them monitor the status of their payments
Handle all correspondence
Check e-mails regularly and respond or forward information as needed in a timely manner
Organize luncheons and special events for SVP and team
Organize additional events for partners, staff and artists
Set up/coordinate meetings, conference calls, interviews
Excellent phone and communication skills
Proficient computer skills – Outlook, Word, Excel
Ability to maintain confidentiality at all times
Integrity and discretion with regard to confidential matters
Ability to work well under pressure and manage multiples tasks
1-3 years experience as executive assistant desired. Music business background a plus

145

Executive Assistant Resume Examples & Samples

Maintain calendar, answer busy phones, and handle travel arrangements
Create, maintain and organize files, contracts and other documentation
Prepare materials/presentations for internal/external meetings
Update and maintain a variety of departmental documents, status reports and charts/tracking on a daily basis
Contribute notes and offer creative feedback on pitches, story documents, outlines or scripts
Handle client contact list and correspondence with clients
Submit expense reports and purchasing requests for supplies
Provide backup support for other department executives and assistants as needed
A minimum of 1 year of previous Network, Studio, Production or Agency related television experience in a similar role
Must be able to work with minimal supervision
Willingness to work overtime with short notice
Must be a critical thinker and solutions oriented
Existing knowledge of the television business and industry experience
Someone with a passion for television and the desire for a career in TV development

146

Executive Assistant Resume Examples & Samples

Provides administrative support to senior-level executive
Maintain frequently changing calendars through Outlook. Team works with a broad and senior group of Global stakeholders who must often be confirmed for meetings, discussions and events across Regions and time zones on short notice
For the right candidate this will create opportunities to become involved in presentations and basic analysis, and to generally participate in team discussion beyond the mandate of the core role
5+ Prior experience preferred
Candidate must be comfortable and confident successfully influencing in these situations. Ability to anticipate diary issues (e.g. overruns) and proactively address crucial
Can do” attitude and ability to look at the complexities in the role as challenges
Confident and personable with ability to adapt to personalities of various stakeholders and successfully influence them in short timeframes / under stress
Willingness to roll up sleeves and assist in whatever way required to drive team agenda
Ambition to take on more diverse work with team when appropriate (eg presentations etc)

147

Executive Assistant Resume Examples & Samples

Manage and coordinate very busy SVP calendar, including scheduling all meetings, presentations and travel daily
Coordinate departmental calendar, schedule and coordinate team meetings and take meeting minutes
Prepare expense reports on SAP, and reconcile corporate card statements against expense reports
Manage departmental spending and approvals
Process invoices and P.O.’s through SAP
Coordinate all travel arrangements-domestic and international (air, hotel, car) for the SVP
5+ years experience in administrative role supporting c-suite executives
Strong organization and analytical skills

148

Executive Assistant Resume Examples & Samples

Act as key contact person for the EVP
Answer telephone and screen calls as appropriate
Arrange and select locations for offsite sessions as required
Create & maintain distribution lists and be the focal point for cascading information/communications
Schedule meetings – i.e. monthly and bi-weekly status meetings & sign-in external participants as needed
Make travel arrangements for EVP and direct reports and their teams
Manage Directors’s diary daily (ie. coordinate meetings, book meeting location and equipment resources, prioritize scheduling, and manage conflicts)
Collects and prioritizes all incoming/outgoing mail for Directors and forward as appropriate
Prepares confidential correspondence ; collate packages and material as requested
Track timelines and send reminders to as appropriate (ie. Quarterly Accomplishments)
Monitor e-mail inbox to help manage meeting proposals, action items, and proactively address or delegate inquiries
Assist in managing the Business Continuity Management System Technology team
Assume other designated responsibilities during co-workers absences (vacation, illnesses, etc.)
Strong organizational skills including ability to organize, plan and schedule activities
Ability to multi-task and prioritize workload to meet deadlines
Strong calendar management and scheduling skills
Ability to work efficiently and accurately with minimal supervision
Demonstrate good problem solving skills and resourceful in working with Executive Administrative Assistants and department
Highly proficient in Microsoft Word, Power Point, Excel, Outlook as well as the Intranet and Internet (Social Media)

149

Executive Assistant Resume Examples & Samples

Manage calendars including scheduling appointments, vendor/supplier meetings, confirming meetings, coordinating with other assistants
Management and support of all Blackstone branded merchandise through SHOPBLACKSTONE
Regular updates and maintenance of the Conference and Events Management intranet website using a web based content management system
Assist in monitoring registration email box and phone lines to cover all events inquiries
Responsible for packing/shipping of supplies to and from event destination, ordering signage/department supplies and other event related tasks
Process and follow-up on all invoice/payment requests, working closely with accounts payable
Providing budget reporting for use in projected departmental events budgets
Complete detailed expense and out of pocket reports, including tracking receipts and charge codes, for all members of Events department
Maintaining vendor relationships to insure all payable accounts, permits, and appropriate paperwork is kept up to date
Overseeing distribution of firm-owned sporting tickets, as well as procuring appropriate compliance support documentation for client entertainment

150

Executive Assistant Resume Examples & Samples

Maintain a high degree of confidentiality and discretion in regards to all matters and documents
Manage calendar, process expense reports, maintain heavy filing, and perform other administrative duties as assigned
Screen and log calls in an extremely heavy telephone environment and respond directly to inquiries
Handle correspondence, including typing and drafting letters, memos and legal contracts
Organize and maintain files on all projects and keep updated
Determine importance of meeting requests and schedule accordingly
Arrange travel and all accommodations including comprehensive and detailed itineraries
Act as liaison with all internal and external clients/departments
Manage special projects as designated, specifically, dealing with administrative and coordination issues
Assist with internal communications with staff as well as communications with clients
Coordinate staff meetings, conferences and client meetings as necessary
Manage various department responsibilities such as renewing memberships, subscriptions, and maintaining office supplies
Plan/coordinate various social events in conjunction with internal departments
Minimum 1-2 years administrative experience in Entertainment company and/or Legal department
Superior organizational and administrative skills with the ability to multi-task and prioritize work required
Pleasant personality and fosters team environment
Excellent verbal and written communication skills with all levels both internal and external
Attention to detail and demonstrated initiative
Self starter with ability to follow through without supervision
Able to prioritize competing requests and manage busy schedules

151

Executive Assistant Resume Examples & Samples

Utilizes Microsoft Outlook to coordinates calendars and scheduling for the team
A minimum of 3-5 years supporting a senior level executive and staff is required
Excellent verbal and written communication skills are necessary
Good organizational and problem solving skills are needed
Superior attention to detail is necessary

152

Executive Assistant to Global Head IM Resume Examples & Samples

Support Head Investment Management in diary management, meeting setup and coordination of visitors' itineraries
Managing incoming e-mails pro-actively, closely coordinating with IM Business Management Head
Phone coverage for Head Investment Management
Organization of business trips, management meetings and team events
Settlement of accounts (invoices, expenses, credit cards)
Preparation of formal correspondence, e-mails and power-point presentations
Support the business management team in various ad hoc tasks, such as building access, new employee set-up, ordering of office material etc
Minimum of 3 years working experience as an assistant in a high pressured international environment
Strong communication skills and pleasant manners
Proactive and flexible personality
Excellent English and German language skills (written & spoken)
Proficient MS Office user (Outlook, Word, PowerPoint, Excel)
Demonstrate strong communication skills, client-focus and exact &reliable working style
Proven track record of sound organizational and planning skills
Quick grasp and ability to multi-task
Motivated, self-starting team player
Flexibility to support ad-hoc projects and events

153

Executive Assistant Resume Examples & Samples

Previous administrative experience supporting executive team working in live events is preferred
The ability to exercise good judgment, accuracy, and have a strong ability to track details in work flow and communications
Ability to multitask and handle many jobs simultaneously
Strong computer skills (Word, Excel, PowerPoint)
Flexibility for overtime and travel for Showtime events

154

Executive Assistant Resume Examples & Samples

Manages calendar and schedules meetings independently or as directed
Provides general office support (phones, mail, photocopying, supplies)
Coordinates travel, hotel accommodations and other needs as required
Organizes and distributes brand related information and assets
Prepares or assists in the preparation of expense reports, budgets, calendars, schedules and other documents as assigned
Performs other related tasks and special projects as assigned

155

Executive Assistant Resume Examples & Samples

Manage daily schedule and calendar
Coordinate all travel logistics
Screen and handle telephone communications
Greet and direct visitors
Maintain and execute expense reports
Review all mail correspondence and direct to appropriate parties
Support with document creation and editing (Power Point)
Coordinate all logistics surrounding client meetings
Gather, enter and/or update data in records and databases
Track all invoices and payments
Supervise and execute VIP ticketing for clients, partners, and associates as directed
Responsible for handling highly confidential information

156

Executive Assistant Resume Examples & Samples

Manages and monitors the calendar of appointments, upcoming events and facilitates prioritized responses to matters requiring immediate attention where appropriate. Coordinates agendas, and dispatches meeting invitations and agendas, books meeting rooms and arranges for IT resources and other requirements in support of smooth and efficient meeting facilitation. Obtains briefing materials for meetings and events from the appropriate sources
Develops and maintains an efficient diary and filing system to ensure reports, correspondence and financial documentation are maintained and readily available. Establishes and maintains organized electronic and hardcopy filing systems to ensure that business and operational reports, forms, and other business documentation are readily available
Make travel arrangements ensuring best practices are followed
Ensures telephones are answered in a timely and professional manner, and messages are taken accurately. Screens telephone calls and responds to simple to moderately complex inquiries
Receive incoming mail, prepares and dispatches outgoing mail
HGL 420 - responsible to review assigned cost centres within a reasonable timeframe following report availability (no later than six weeks following month end, preferably within 2 weeks)
Attend mandatory quarterly training sessions for transaction reporting by Manager, Performance and Measurement
Time and Attendance – Proxy delegation – responsible to review and obtain approval of the vacation time and attendance
Expense Distribution Reports (EDR) – Proxy delegation – monthly, review report and obtain executive approval of EDR
Onboarding/offboarding – ensure employee onboarding/offboarding checklist is completed – ensure personnel file is created and contains all onboarding/offboarding material
Business Continuity Plan (BCP) – ensure BCP contact information for direct reports is regularly updated in executive’s contact list and ensure a copy of the BCP is readily available in the office and also at home
Process invoices in a timely fashion or escalate as appropriate
Expectation the Executive Assistant will assume a leadership role for the team and LOB
Ensure weekly time sheets are completed on schedule
Provides direct administrative and secretarial support including liaising with key external contacts, scheduling and general correspondence
Develops and leverages relationships with executives and senior managers, and externally, to foster and support intra-group coordination while carrying out accountabilities
Requires minimum 5 years’ experience in an administrative/ professional support function in a fast paced environment, dealing with moderately complex issues and managing conflicting priorities, with moderate to high levels of risk
Extremely detail oriented, extremely well organized, and able to manage time and expectations, and multi-task to accomplish a multitude of tasks, with conflicting priorities and timelines
Ability to analyze relevant alternatives and create a rational recommendation to support business decision-making. Ability to plan and coordinate implementation of the selected alternative
Ability to leverage knowledge of the organization and the supported business unit’s uniqueness, to carry out accountabilities
Advanced level PC skills (MS Office: Excel, Word, PowerPoint, Outlook, web browsers)
Ability to work both independently, as well as part of a cohesive team
Very proficient at secretarial and administrative tasks

157

Executive Assistant Resume Examples & Samples

Provide general administrative support and perform diversified administrative duties; prioritize, and manage projects with minimal supervision
Schedule meetings, conferences and appointments; update calendars
Interface with agents and venues to verify availabilities and build a calendar of events
Make travel arrangements and handle expenses
Assist in administration for booking amphitheaters, arenas, and theaters
Multitask in a fast-paced environment and remain organized, with attention to detail
Acts as liaison between senior management, colleagues & clients to facilitate work & accomplish objectives in a collaborative effort
Screen calls and respond to internal and external requests for information and follow through to ensure requested actions are taken or completed
Establish relationships with industry people – agents, band management, labels representatives and venue management

158

Executive Assistant Resume Examples & Samples

Prepare and settle expense reports as directed
Prepare, produce, and revise quality presentations through the use of PowerPoint and other tools
Organize and assist in events and senior management meetings as directed
Organize meeting agendas, attend meetings, take minutes and distribute action items
Approve travel and technology requisitions
Travel arrangement coordination for teams including the coordination of transportation, hotel and visa requirements as necessary
Operational and administrative support for both teams
Excellent follow-up and attention to detail
High level of initiative and willingness to take on projects
Good attitude and a team player
Ability to work with senior management
Ability to navigate complex organizations
Interest in sporting goods products and fitness
Ability to maintain a positive work environment and a high-level of confidentiality
0-2 years’ work experience
Proven ability to “roll up your sleeves”, problem solve, think analytically, and get the job done
Highly proficient in in MS Word, MS Excel, PowerPoint & Outlook along with the ability to learn other systems easily

159

Asset Management Gim-executive Assistant Resume Examples & Samples

Intelligent, polished and confident
Travel, calendar and expense management experience
Able to work with minimal supervision – works well individually and in teams; shares information, and supports colleagues
Ability to network in the organization and find the answer
College degree is required
Minimum of 3 years of administrative assistant experience supporting a senior level manager
Previous experience with a top-tier asset manager or investment bank preferred
Familiarity with equities and experience with Bloomberg, Factset, and/or Capital IQ preferred
Fluency in Spanish and/or Portuguese required (oral and written)

160

Executive Assistant Resume Examples & Samples

Handle administrative responsibilities within the Merchandising & Sales department
Calendar management for two Executive Vice President’s
Budget development and management
Book travel, complete expense reports and track for reimbursement
Manage Go-To-Market (GTM) Market Calendar updates and coordinate meetings
Call scheduling with Global Sales Teams
Manage miscellaneous requests and approvals through organizational leaders
Maintain the upkeep and organization of the Merchandising and sales office
Maintain communication with cross-functional teams on updates & key dates
Coordinate weekly best sellers meeting for the merchandising department
Help organize bi-weekly sales calls including consolidation and distribution of information
Responsible for managing preparation and execution of sales related events for sales meetings
Supporting projects as needed
5 years executive level administrative support
Sales administration and coordination preferable
Multi task oriented and self-starter
Highly organized and detail oriented professional
Global travel booking
Collaborative
Numbers oriented
Strong proficiency in Microsoft Excel

161

Executive Assistant Resume Examples & Samples

Answer phones and manage calendar and as necessary email
Manage major meetings, including booking rooms, catering, copies, arrange visitor badges
Assist in preparation of presentations & analysis which includes copies, bindering, etc. PowerPoint, Excel, Word revisions
Manage SAP requirements and P-Card purchasing for the group
Deliver mail to team members daily, oversee fedexing, and all mail delivery. Handle the delivery and distribution of digital files
Process expense reports for team members and arrange all travel for team. Manage vacation schedule for team
Manage all elements of files and records
Manage the office, helping new hires get offices established including phone, email, computers etc., ordering equipment and supplies, maintain order in and throughout office
Oversee office supplies, and networked hardware and software for the group
Load the latest development builds onto PS3, 360 and Wii dev kits as required for all Milestone Drops
Update SharePoint weekly with new information
Compile a monthly calendar of all product milestones, green lights and other PD related activities

162

Executive Assistant Resume Examples & Samples

Coordinates and manages the submission, approval and payment of all expenses and invoices
Organizes and prioritizes daily administrative responsibilities, organizes multiple projects with the department executive leadership team; and ensures important matters receive top priority
Proactively manages department commitments and timelines such as project status updates and ensures supervisors are aware of critical dates and deadlines. Attends weekly department meetings, takes notes, and follows up on pending matters
Accurately communicates relevant and potentially sensitive information to and from others including Milan and LRNA. Maintains a high level of confidentiality and exercises good judgment
Drafts correspondence as necessary and produces error-free and grammatically correct documents
Anticipates and follows up on requests and issues with a proactive, problem-solving approach
Represents the business professionally and operates in a manner consistent with the Luxottica culture
Works collaboratively with other admin assistant support throughout the brand and the business
Advanced proficiency with Microsoft Office applications, Word, Excel, PowerPoint, Outlook and Visio. Strong emphasis on Excel and PowerPoint
Strong organizational and prioritization skills, and ability to balance multiple tasks
5-7 year’s administrative experience, some executive administrative experience required

163

Executive Assistant Resume Examples & Samples

Performs general clerical duties for SVP, including phone coverage, maintains calendar and meeting schedule in Outlook, organizes meetings and conference calls, creates agenda documents, maintains accurate files and binders, photocopies, orders supplies, sends faxes, etc
Provides support to SVP with managing high-volume e-mail in-box, reads e-mails while executive is in meetings, filing, flagging for urgency and follow-up
Organizes, maintains and executes all travel arrangements and schedules for SVP
Creates and submits expense reports for SVP and other executives where necessary
Maintains and updates various department and team calendars and lists with ongoing publicity activities and accurate information
Monitors publicity breaks for films online, both in the US and from overseas clippings services
Provides back-up phone coverage for other department executives during lunches, breaks, vacations and illnesses
Creates and maintains shopping carts and expense registers. Processes invoices accordingly and follows up on vendor payments as needed
Provides support to SVP in all publicity activities including press days, junkets, tours, screenings, receptions and any other publicity events
Provides support to publicist teams when required on grid creation and maintenance for reaction grids, review grids, screening programs, nomination documents etc
Assists SVP on following up with territories on outstanding information, regarding any and all publicity activities
Liaises with Publicist teams to collate information for all department reports as needed (i.e. various status reports, film strategy documents, strategy briefs etc.)
Assists in preparation of various publicity reports for senior management, filmmakers, producers, talent and/or or their representatives
Assists in creation and maintenance of various department Power Point presentations and Excel documents (i.e. press clippings, coverage summaries, budget docs, etc.) as needed
Assists SVP and Publicist teams in implementing U.S. based industry events and premieres (i.e. press junkets, screenings, press days, photo shoots, HFPA & BAFTA events, and sometimes domestic press activities such as the U.S. premieres)
Assist SVP and/or Publicist teams in arranging and coordinating international publicity tours, press junkets, including interview schedules and travel arrangements for filmmakers, talent and their representatives
Maintain RSVP lines and accurate guest lists for department screenings, premieres and events
Work at after-hours (overtime) publicity events such as junkets, screenings premieres performing tasks such as press check-in, hospitality suite coverage, TV and print press logistical issues, etc
Provides support to SVP and Publicists in all aspects of conducting international publicity awards campaigns for Golden Globes (Hollywood Foreign Press Association) and BAFTAs (British Film & Television Academy)
Proficiency in MS Word, Excel, Outlook and PowerPoint required
Must have knowledge of file set-up, maintenance, filing procedures, basic math, spelling, grammar, punctuation
English usage, and report & letter formats
Understanding of how to work with foreign currency and exchange rates
Fluency/proficiency in other languages a plus
Familiarity with international cultures and customs a plus
3+ years related experience required
Must have ability to communicate effectively and tactfully with supervisors, colleagues, clients & vendors, in person & on telephone
Must have ability to pay close attention to detail and understand written & oral instructions
Must have ability to organize & schedule work effectively
Must have ability to work well under time constraints
Must be a team player with the ability to work with diverse personalities

164

Executive Assistant Resume Examples & Samples

Handle heavy phone volume
Arrange and schedule numerous meetings involving many top tier executives, both internal and external who may be in different divisions and time zones; maintain and update calendar
Develop and maintain relationships with executives and assistants throughout the company; demonstrate flexibility, patience and persistence in routinely rescheduling meetings and appointments
Arrange complex logistics for multiple attendee and multiple location meetings (including Telepresence and slide presentation set-ups)
Keep accurate and timely expense account records; maintain budget and billing system and follow-up on same
Draft, type and proofread project reports, letters, memos, presentations, spreadsheets and other documents
Coordinate extensive travel arrangements (international and domestic)
Organize and maintain files for ongoing projects
Handle general office and administrative tasks; assist other members of the department; provide back up support for co-workers
Conduct internet and other research as needed
Perform department business while maintaining strict confidentiality
Maintain a positive attitude and demonstrate ability to be flexible in a rapidly changing business environment
Additional duties as requested
Bachelor’s degree or High School/GED and 4 years of additional work experience (beyond requirements listed below)
Level proficiency with Microsoft Word, Excel, PowerPoint, and Outlook
5 or more years of experience supporting a senior executive and their staff, ideally in the legal department of a large global corporate entity
Knowledge of all basic office equipment
Willingness and ability to learn the organization of NBCUniversal legal department to the extent necessary to faciltate workflow to and from the Head of Government Affairs
Superior organizational and administrative skills, able to multitask and prioritize work, as demonstrated by previous corporate office experience
Previous experience as an administrative assistant supporting executive-level manager in a fast-paced environment
Strong interpersonal and communication skills, including a professional phone manner and in-person presence; experience as a team player; and ability to develop and maintain good working relationships with numerous executive assistants and other individuals across the company
Excellent attention to detail and willingness to take initiative; self-starter who is organized and able to work without close supervision
Experience in corporate law departments and/or television production industry preferred

165

Executive Assistant to M.D Resume Examples & Samples

Excellent interpersonal skills with strong influencing/persuasive skills and an ability to build and maintain effective relationships at highest level
Excellent oral & written communication skills with an ability to précis large volumes of often complex information, precisely and succinctly
High level critical analysis report writing skills – not accepting anything at face value and ensuring all statements are founded on fact
Strong planning, organisation, implementation & co-ordination skills
Good analytical skills, sound judgement & proven problem solving skills
Effective team leadership with strong people development/coaching skills
Adaptability, flexibility and initiative
High intelligence, absolute discretion & integrity
Strategic approach with focus on the ‘big picture’ but a pragmatic approach to handling issues
Good business awareness and thorough understanding of financial services sector & the communities in which we operate
Comprehensive understanding of the structure, scope & activities of Barclays Emerging Markets, Cluster and to a lesser extent Barclays Group
Good understanding of Barclays business strategy
Thorough understanding of Barclays policies, products & services
Proven ability to understand and identify problems associated with reputational risk & brand impact of issues/situations
Broad banking experience
Experience of managing relationships at all levels including senior executives Customer relationship management experience
Proven track record of negotiation/settlement experience, preferably in complaint handling
Budget setting and cost centre management experience with some P&L accountability
PR experience
Team leadership experience with a proven record of achievement
Thorough understanding of banking practices

166

Executive Assistant Resume Examples & Samples

Handle incoming calls, give accurate and timely messages, and respond to inquiries as appropriate
Extensive calendar/frequently changing, updating calendars through Outlook
Coordinate all aspects of appointments, meetings, receptions and conference calls
Assist with new hire setup process, submitting and following up with marketplace requests
Highly proficient in MS Office (Power Point, Outlook, Word, and Excel)
Ability to gain strong command of new systems (P2P, Citi Travel & Expense, Marketplace, etc)
Prior experience preferred (5+ years)
Efficient and focused with tact and diplomacy
Detail oriented ability to work independently and prioritize workload
Ability to work 8:30a.m. - 5:30pm
Flexibility a plus

167

Executive Assistant Resume Examples & Samples

Supporting Senior Managers located in Zurich
Managing and coordinating travels, organizing bookings, preparing travel documentation
Preparing high standard presentations for a range of situations to a high standard, including coordinating the production of relevant management information and other inputs
High quality and accurate minute taking for meetings, as required
Answering calls and supporting communication channels

168

Executive Assistant to President Resume Examples & Samples

Schedule appointments and maintain/update Division President’s daily calendar
Function as administrative liaison to departmental staff, other departments, external vendors, and consultants
Open, review, route and disseminate interoffice and external mail, distribute correspondence and other material to department staff
Type and compose memorandums, policies, minutes, manuals, letters, forms, procedures, contracts, proposals, and other documents and correspondence, as appropriate
Research information, compile data, and provide reports and statistics
Responsible for handling confidential and sensitive information
Establish and maintain departmental records and files (ie: leave time, travel)
Provide data entry and clerical support (ie: filing, copying and faxing)
Responsible for the financial processes of check requests, invoices, and purchase orders
Coordinate departmental supplies; ensure maintenance of equipment, and initiate order for supplies and materials, as needed
Assist with special projects and perform other related duties, as assigned

169

Executive Assistant, Digital Development Resume Examples & Samples

Answer VP’s phone, schedule and maintain VP’s meetings and departmental meetings
Track and Submit VP’s Expenses for reimbursement
Update and maintain Production shoot schedules, contact lists, and production slates
Help track departmental expenses
Communicate production information across all key departments
Set up new employees and key production crew
Oversee department interns and their training
Create tracking lists for all facets of the industry: talent representation, competitive projects, etc
Bachelor’s degree or related experience
At least 1-2 years experience functioning as an administrative capacity, supporting upper level executives required
Some digital content development experience and exposure to work/processes in a digital content production environment is highly preferred
Interpersonal skills are a must as the position requires building relationships with production crew, Finance, Business Affairs, and most importantly our Creative team
Experience with agency personnel helpful

170

Executive Assistant, Production & Development Resume Examples & Samples

Service the administrative needs of SVP, including phones, photocopying, mail, correspondence, files and general organization
Efficiently manage needs of SVP (i.e. ordering supplies, equipment, dubbing, events)
Schedule meetings including meeting logistics with internal departments and external clients/businesses
Come up with organizational systems and provide administrative support on projects as well as initiatives
Summarize show information into reports and distribute to internal departments
Manage and process new idea documentation for both internal and external sources
Contribute creative ideas and potential talent options for developing projects
Supervise department interns
1-3 years’ administration experience at a network or production company
Proficient knowledge of Microsoft Office
Must have general knowledge of TV / Pop Culture and passion to learn and grow in a creative department
Ability to handle highly sensitive information and maintain a high level of confidentiality

171

Executive Assistant Resume Examples & Samples

Candidate should have a minimum of two years administrative experience
Highly proficient with computers, including, without limitation, MS Word, Excel, PowerPoint, and Outlook
Proven organizational and prioritization skills
Excellent analytical skills with the ability to exercise appropriate judgment in executing tasks without supervision
Ability to multi-task a variety of projects at any given time and manage deadlines independently
Effective communication skills in both verbal and written form
Team player attitude with the ability to interact with multiple levels of employees and clients within and outside the organization
Must possess enthusiasm, flexibility and creativity and be willing to assume challenges and increased responsibility
Ability to listen to and understand circumstances and context, and respond with appropriate solutions
Prior publicity and/or entertainment industry experience

172

Executive Assistant Resume Examples & Samples

Answer phones, take & relay messages in a timely manner
Assure calendar is up-to-date; daily weekly, monthly
Propose meetings, including location
Accept, decline meeting invitations on Outlook
Arrange conference calls & video conference calls
Arrange all travel, including airfare, hotel, and ground transportation
Prepare expense reports
Reconcile monthly JP Morgan Statements
Track payments
Compile expense receipts in SAP and submit
Prepare and Execute Correspondence
Fax, file & copies as required
Pick up and distribute mail
Email Direct Reports, on behalf of SVP
Order computer equipment
Order beverage & snacks as needed for the department
Order office supplies through SAP
Onboarding of all temps/new employees to the Communications team
5+ years experience in an administrative role supporting senior level executives Computer skills required include: MAC proficiency, SAP, Outlook, Excel, Word, PowerPoint, & Keynote
Ability to handle multiple priorities and prioritize effectively
Proven success supporting multiple executives
Strong sense of urgency and accountability
Strong communication and organizational skills
Ability to thrive in a fast-paced environment

173

Executive Assistant Resume Examples & Samples

Provide secretarial support to the Director Sourcing A&G
Routine work, eg: filing, expense report, etc
PowerPoint presentation
Arrangement of Video Conference
Other administrative affairs such as retrieving data from in-house computer systems, web-site, etc
Collaborate with Other departments
Compile/ manage reports
Liaison Office (LO) monthly report
Monthly report for office manager to controlling
Ledger Claim form (LCF)
Follow up on Legal issues: Manufacturing Agreement, Exhibit A, Authorization letter, Termination letter etc
Updating supplier database
Trip arrangement for Top management, visitors
Group meeting arrangement and recap group meeting report
Team activity
Communicate with other divisions & suppliers
Monitor Travel & Entertainment budget and expenses of A&G Division
Bachelor degree of relevant major
5 years of work related experience
Good command of PC skills (MS Office, PowerPoint, Internet)

174

Icg-executive Assistant Resume Examples & Samples

At least 5 years of relevant secretarial/ administrative experience, preferably in banking or similar environment
A strong team player, who is confident, has initiative and ability to prioritize, multi-task and work under pressure
Ability to work independently and interact with people of all levels
Proficient with MS Office application (Outlook, Word, Excel, PowerPoint)

175

Executive Assistant Resume Examples & Samples

Prior experience as an Administrative Assistant required (5+ years)
High School Diploma, College degree or equivalent preferred
Ability to work 8:30 am - 5:30 pm with overtime, as requested

176

Executive Assistant Resume Examples & Samples

Providing day-to-day administrative support for the President
Coordinate calendar, travel arrangements, and meetings
Answer and field telephone calls
Address requests for information and/or assistance in a timely, accurate manner
Maintain budgets for President’s marketing spending
Ad hoc projects as needed
Advanced proficiency in MS Word, Excel, PowerPoint, and Outlook
Must be energetic, assertive and proactive
Detail-oriented team player and able to manage multiple tasks in a fast-paced environment
Prior administrative experience in the entertainment industry
Indie music knowledge is a plus
Exemplary written/verbal communication skills

177

Executive Assistant Resume Examples & Samples

Answers telephone and screens, logs, and places calls
Handles routine responses to unsolicited requests according to clearly established departmental guidelines
Opens, reviews, records, and distributes or organizes mail
Sends and receives faxes and e-mail. Makes photocopies and scans of reports, documents, and other materials
Organizes and maintains various records, indexes, logs and files, including electronic files
Creates & maintains schedules, reports, and matrixes
Greets clients, creative staff, and executives
Responds to inquiries, orders supplies, and performs research
Manages projects or handles specific assignments
Coordinates international and domestic travel and hotel accommodations
Previous legal or business affairs secretarial experience preferred
Proficiency with MS Word required
Experience with MS Excel and Power Point
Typing at approximately 55 wpm required
Must have knowledge of file set-up, maintenance, filing procedures, basic math, spelling, grammar, punctuation, English usage, and report and letter formats
Knowledge of legal terminology preferred
Must have the ability to communicate effectively and tactfully with persons on all levels, in person, on the telephone, and in writing
Must have the ability to pay close attention to detail and understand written and oral instructions
Must schedule work effectively
Must be self-motivated, self-starter
Must be organized
Must be able to prioritize assigned tasks
Must independently follow assignments through to completion

178

Executive Assistant Resume Examples & Samples

Extensive calendar management (schedule appointments and conference calls, coordinate meetings and resolve scheduling conflicts)
Creation of PowerPoint presentations and/or coordination of the preparation and printing of materials for meetings and trips
Manage comprehensive domestic and international travel arrangements
Answer and screen incoming telephone calls; greet and assist visitors
Open and route incoming correspondence
Compose and/or edit outgoing correspondence
Prioritize and manage multiple projects simultaneously; extensive follow through
Printing and distribution of materials
Set-up, file and retrieve documents in both soft and hard copy
T&E expense reports
Quarterly compliance reporting
Quarterly coordination, printing and distribution of K2 Advisors Holdings’ Board of Directors meeting material
Planning and coordination of events
Handling personal matters
Requires a bachelor’s degree or equivalent training
10 years of experience in similar position
Knowledge of MS Office Suite or other relevant software
Working knowledge of office equipment (printers, copiers, faxes, telephones, etc.)
Ability to prioritize workflow
Strong attention to detail and accuracy
Ability to interact with internal staff at all levels
Ability to perform multiple tasks and a fast-paced, team environment
Solves routine problems of limited scope and complexity following established policies and procedures
Defers non-routine matters to supervisor

179

Executive Assistant Resume Examples & Samples

Attend to personal needs of Senior Executive
Assist with errands both personal and professional for Senior Executive
Runner for office
Coordinate all travel logistics globally
Travel with executive, performing office management responsibilities
Must be competent in problem solving issues related to BlackBerry mobile devices as well as PC and Mac computers
Must have strong communications skills - verbal and written
Must be able to actively and attentively listen
Must have exceptional organizational skills and meticulous attention to detail
Must conduct all matters and communications in a professional and courteous manner as a representative of the executive and the company
Preferred 3-5 years experience with a top record label, music agency, concert promoter, and/or artist management company
2-5 years experience as an assistant to a high level executive
Experience booking extensive travel for a high level executive/group in the US and globally

180

Executive Assistant Resume Examples & Samples

Have proven organizational skills and the ability to prioritize
Display a high level of tact, independence, people skills and the ability to maintain confidence under stress
Anticipate needs and requirements, and have strong follow through skills
Have the ability to problem solve and use good judgment in making sound decisions quickly
Strong working knowledge of Microsoft Office, specifically Word, Excel and PowerPoint. Knowledge of SAP helpful
Able to independently manage multiple assignments comfortably often under tight timeframes
Adapts easily to a constantly changing environment
Can comfortably work with all levels of management and staff
Polished, poised, senior level Executive Assistant with a minimum of 5 years of experience supporting senior executives within large, corporate environment
Must be able to expertly draft and transcribe correspondence
Meticulous attention to detail, organized, approachable, and assertive
Ability to work overtime without prior notice; willing to work non-standard, flexible work hours as needed; willingness to serve in an “on-call’ capacity
Willingness to work out of the NY office as needed and travel to other work locations on occasion- 10-15%
Self-motivated with a strong work ethic, dedicated to quality, quantity , and timeliness of results
100% reliable in tracking, communicating, and completing all assignments timely and efficiently with little to no direction
Ability to handle highly discrete, confidential, and sensitive information
Prior experience supporting C-level executives

181

Executive Assistant Resume Examples & Samples

High School diploma, or equivalent
4 –6 years high-level administrative experience in a professional environment
Experience working with members of senior management, high-profile clients, and members of the Board of Directors
Knowledge of proper English usage, grammar, vocabulary, spelling
Associates degree in Business Administration or related field or Secretarial/Administrative certification, preferred
Knowledge of MS Access, Project, preferred
Experience in the Mutual Fund/Financial Services industry, helpful

182

Executive Assistant Ll Chicago Resume Examples & Samples

Provides executive support including answering telephones; assisting visitors; and resolving and/or referring a range of administrative problems and inquiries
May prepare, transcribe, compose, type, edit and distribute agendas and minutes of meetings
Maintains currency in modern office management methods and techniques
Intermediate level concepts, principles and practices of providing executive support
Organizational policies and practices
Principles of banking and finance and securities industry operations
Answering telephones and assisting visitors
Establishing and maintaining files, databases and other records
Read, comprehend and apply business related information
Motivate and persuade others to achieve desired outcomes without organizational authority

183

Executive Assistant to CEO Resume Examples & Samples

Manage calendar for internal/external meetings
Planning and scheduling meetings including room reservations, invitations and accommodations, minutes preparation and distribution, and agenda development
Prepare all types of correspondence often acting independently, including letters, memorandums, agendas, reports; prepare additional documents as needed including composing, proofreading, formatting, and editing documents into client ready deliverables
Coordinating and confirming travel arrangements
Prepare and review expense reports and submit in Concur
Create original Word documents and PowerPoint presentations
Serve as a point of contact for execution of administrative support for senior firm leadership (CEO, Board of Directors, Executive Committee, etc.) when needed
Event planning and coordination
A minimum of five years of experience in an executive administrative role
The ability to prioritize and handle multiple projects to meet deadlines with minimal supervision
Excellent oral and written communication skills, with ability and comfort level communicating with senior management
High energy, positive attitude, self-starter, and independent thinker
Outstanding interpersonal skills with high degree of EQ

184

Senior Executive Assistant Join our High Performing Team-positions Available Resume Examples & Samples

Skillfully use Ernst & Young's standards, templates, branding and correspondence guidance, to format and edit letters and other documents from draft to client-ready stage
Act as a knowledge champion, to help and reinforce Ernst & Young's record retention policies
Prioritize work by considering its risk, importance, urgency, and potential business, organizational, or client implications
Gain advanced skill with the firm's core technology, and applications
Aptitude for learning quickly

185

Executive Assistant Resume Examples & Samples

Maintains calendar, schedules appointments, meetings and notes call, etc
Maintains and organizes a filing system
Prepares documents such as deal memos, correspondence and expense reports

186

Executive Assistant Resume Examples & Samples

Primary support for Head
Prepare presentations and pitches
Provide support for visiting executives
Expense administration and accounts payable
Maintain good relationships with co-workers and clients
Other adhoc duties that arise on a day to day basis
Ability to prioritise workload, work well under pressure and be pro-active
Ability to build both internal and external relationships
Experience in Investment Banking or professional environment

187

Executive Assistant Resume Examples & Samples

Maintaining executive calendars and meeting agendas
Arranging corporate travel and meetings by developing itineraries and agendas; booking transportation; arranging lodging and meeting accommodations
Assist executives in preparing presentations, reports, letters, memos, and other correspondence
Answer phones and direct all incoming calls to appropriate parties promptly and efficiently
Perform other tasks as assigned by Orvis executives
The successful candidate must be well organized and flexible, along with the ability to multi-task, meet deadlines and have the ability to interact with staff (at all levels) in a fast paced environment, sometimes under pressure
Strong computer skills, especially with Microsoft Outlook, Word, Excel and Power Point are required
Expert level written and verbal communication skills, strong decision making ability, attention to detail and a high level of professionalism are equally important
The position requires a candidate who can be available during regular business hours, and occasionally on evenings and/or weekends, as needed to provide support and assistance to the Executives
A minimum of 5 years of experience in administrative and/or executive assistance is highly desired

188

Executive Assistant Resume Examples & Samples

Performs secretarial duties for the CEO of HSBC Private Wealth Services (Canada) Inc
Promote an environment that supports diversity and reflects the HSBC brand
Prioritizes administrative functions and makes independent decisions regarding planning and organization of work assignments
Develops, maintains and controls the Executive operating expense budget. Coordinates, reviews and finalizes reports in support of the executive responsibilities
Coordinates implementation of all CEO presentations as directed, ensuring accuracy and completion
Handles information that is confidential in nature
Initiates and composes correspondence independently for the CEO when authorized
Schedules appointments, screens telephone calls, handles and sorts mail, replies to correspondence as directed. Maintains files as required. Arranges meetings, secures transportation and handles all travel-related reservations and arrangements
Relieves the CEO of all administrative detail
Provides administrative support to other members of the team as required
College, business school or secretarial school or equivalent experience and a minimum of six years administrative experience
Good understanding of office procedures and practices
Excellent word processing and typing skills
Poise and tact to handle senior executive secretarial responsibilities
General knowledge of company organization, practices, policies, and procedures
The ability to exercise considerable discretion and independent judgment
Experience with budget and expense control
Knowledge of forms production, inventory and the print industry
Fluent French would be an asset

189

Executive Assistant Resume Examples & Samples

Schedule travel arrangements and produce travel itineraries
Produce and submit regular expense reports, and reconcile credit card statements
Manage calendars, including scheduling, prioritizing, and de-conflicting schedules, requiring constant attention and ongoing communication with other administrative staff
Perform administrative duties such as copying, drafting correspondence, and answering phones
Light event planning (ordering lunches, finding spaces for events)
Assist with the completion of special projects, as needed
4+ years' of experience supporting multiple executives or related experience
Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google products (Gmail, calendar management, Google Drive)
Proven ability to work well with all levels of internal management and staff, as well as outside clients and vendors
Calendar management, meeting planning, and travel arrangement experience
High energy and dedication to excellence
Able to manage and prioritize multiple tasks and streams of work
Extremely detail-oriented, organized, independent
A flexible approach in terms of ever shifting priorities and deadlines

190

Executive Assistant Resume Examples & Samples

Telephone coverage, answer phones, take accurate messages, know executives’ whereabouts at all times, handle urgent/confidential calls with appropriate judgment; back-up other lines, as needed
Able to work well remotely with executive when they are traveling
Heavy client interaction with high-level executives; act as liaison with clients and their assistants
Arrange all aspects of travel, keeping executives’ travel profile up-to-date, manage approvals, arrange flights, hotels, rental car and sedan service, currency exchange
Prepare all itineraries
Type correspondence, memos and presentations, prepare presentation and meeting materials; copy, collate, bind if necessary
Maintain filing system and correspondence
Send and retrieve digital and inbound faxes
Strong attention to detail as well as solid organization/time management skills
Keep up to date with office procedures and technical training as well as all policy guidelines and compliance requirements

191

Executive Assistant Resume Examples & Samples

Professional, flexible and positive attitude
Prior experience working in an investment firm a plus
Must be an independent worker that can actively reprioritize responsibilities as appropriate and effectively communicate to ensure all tasks are completed in a timely and orderly fashion
Volunteers willingly to assist others, or assist as requested, based upon workload. Acts as a team player

192

Executive Assistant Resume Examples & Samples

Takes and transcribes dictation
Makes photocopies of reports, documents, and other materials
Sends and receives faxes and telexes
Maintains various files, records, indexes, and logs
Creates and maintains schedules, reports, and matrixes
Greets clients, talent, creative staff, and executives
Responds to inquiries, orders supplies, and audits and codes invoices
Handles purchase orders; utilizes CFI/SAP to place orders, submit invoices and track spending
Performs research and other related duties or projects as assigned

193

Executive Assistant Resume Examples & Samples

Maintains executive appointment schedule and facilitates department activities by planning and scheduling meetings, teleconferences, travel, and drive-on requests as needed
Processes expense reports, purchase orders, invoicing, and SAP requirements
Prepares digital and physical meeting documents, including agendas, reports, and presentations
Maintains and secures new office equipment, including computers, phones, printers, and supplies
Contributes to and supports the overall team effort by carrying out additional duties as assigned
3+ years of administrative office experience preferred. Executive experience a plus
Previous experience in digital media, marketing, and/or entertainment fields preferred
Strong interpersonal skills, maturity, and a keen sense of judgment
Ability to work effectively with executives, internal staff, cross-divisional partners, external vendors, and guests
Impeccable organization, logistic, and project coordination skills with a proven track record of managing a workflow, meeting tight deadlines, and maintaining a high volume of work
Must be able to maintain executive and project confidentiality
Exceptional proficiency with Microsoft Office suite (Word, Excel, and PowerPoint)
Proficient at typing (55 wpm minimum)
Familiarity with SAP systems, expense report generation, and invoice processing a plus
Familiarity with the basic principles of digital media and/or marketing
Familiarity with the comic book and entertainment industry
Flexibility to respond to off-hours business needs

194

Executive Assistant Resume Examples & Samples

Schedule appointments and maintain/update daily calendars
Arrange travel itineraries and prepare travel and expense reports
Coordinate and prepare meeting materials, presentations, agendas, notes, handouts, etc
Answer telephone, screen calls, route callers, take messages, respond to internal and external inquiries

195

Gf-executive Assistant Resume Examples & Samples

Coordinates travel arrangements and prepares travel expense statements
Administering parking spaces
Leading logistical arrangements for staff training courses held in the location
Administering filing systems and physical records management
Maintaining necessary office supplies and making requests through Marketplace/P2P
Assisting in the handling of corporate credit cards
Excellent knowledge of Microsoft packages, including a proven ability to produce professional power point presentations
Strong communication skills both verbal and written to be able to interact confidently with internal clients

196

Executive Assistant Resume Examples & Samples

Provide heavy calendar management including complex scheduling for external client and internal meetings
Manage expense statements and T&E reconciliation
Manage multiple telephone lines
Provide backup and support to executive’s direct reports and team
Develop and maintain relationships with clients and their administrative staff
Handle proprietary and confidential documents and information with discretion
Manage hard-copy and electronic files and documents
Assist with department meetings (i.e. scheduling of meeting rooms, establishing video-conference service in coordination with IT team, overseeing and ensuring meeting material delivery is coordinated between offices prior to meetings, etc.)

197

Executive Assistant Resume Examples & Samples

Provides administrative and clerical support to the EVP, including answering telephones and taking messages, scheduling meetings and appointments, coordinating travel arrangements, opening and distributing mail, maintaining files, typing correspondence/reports/proposals, etc
Access web reporting systems to monitor traffic to websites, features and social profiles and work with research systems to provide data on top sites, trends and social influences
Creates and maintains regular reports of online activity and asset management. Including but not limited to handling purchase orders, billing and record keeping for website/online advertising and publicity expenditures
In conjunction with Finance, ensures budget approvals from production partners (i.e. franchise pictures) and associated notifications are handled in a timely manner
Maintains regular contact with agents, writers, producers, directors and other talent. Additionally, obtains and maintains talent contact information for each picture
Prepares PowerPoint marketing presentation for EVP filmmaker presentations. This would include gathering data from various departments, compiling data and internet research
Maintains current script library. Obtains information from Story department and production partners. Tracks staff use and returns
Researches competitive motion picture websites
Performs other duties as needed

198

Executive Assistant Resume Examples & Samples

Maintain and update department files, records, (organizational) charts, intranet, subscriptions and publications
Create announcements, newsletters and presentations
Schedule meetings/conferences, coordinate and execute all travel arrangements and travel expense reports
Coordinate and execute ad-hoc requests such as operational tasks of respective department under supervision
Responsible for on-boarding new hires
Creation of Power Point presentations
Very good command of English both written and spoken
Very good communication skills
1-4 years of experience
Experienced in job and fully qualified/trained

199

Executive Assistant Resume Examples & Samples

Prepares Excel tables and written reports relating to market research and strategy
Handles various administrative duties for SVP and VP: composes memos and correspondence for supervisor's review and signature; arranges calendar and schedules meetings; answers phones, screens, logs and places calls; coordinates/arranges travel and hotel accommodations, both international and domestic; opens, reviews, records and distributes or organizes email; makes photocopies of reports, documents and other materials; sends and receives faxes; orders supplies; prepares expense reports and follows through
Maintains various research files, records, indexes and logs both electronically and in hard copy form
Compiles database information from internal and external sources. Creates charts using research databases
Attends and takes notes at advance movie screenings
Manages research projects or handles specific assignments
Prepare tables and reports re: surveys and screenings, with staff and with contracted research vendors
Assists with questionnaire design and development
Manages guest lists for recruited audience screenings
Works with the research team to prepare and process incoming bills from contracted suppliers
Prepares documents for physical and electronic delivery of research data to management offices
Performs other related duties and/or special projects as assigned
College coursework in English, Communications, Marketing or Statistics preferred
Previous administrative experience preferred
Previous entertainment experience, market research, or database management preferred
Typing: 55 wpm preferred
PC Skills: Proficiency in Microsoft Word, Excel and Outlook required
Experience using computer databases a plus
10-key calculator by touch required
Knowledge of file set-up, maintenance and filing procedures
Knowledge of basic math, spelling, grammar, punctuation, and English usage
Knowledge of report, letter, etc. format
Must be able to juggle multiple tasks
Must be self-motivated and able to take the initiative
Must be able to work in a fast paced environment and handle deadlines
Must have strong writing skills
Must be able to process a high volume of incoming/outgoing e-mails
Must be innovative, enthusiastic, & friendly
Must have the ability to communicate effectively and tactfully with persons on all levels, in person and on the telephone
Must be able to work with extremely sensitive information discreetly

200

Executive Assistant Resume Examples & Samples

A principle in planning and coordinating meetings, both domestic and international
Communicate meeting details and timetables to all attendees
Coordinate with NGO’s, UN, and other agencies pertaining to Corporate Responsibility
Manage expenses for the Executive
Liaison between the New York and Paris office
Maintain daily agendas
Book all travel plans for Executive, both business and personal
Flag and maintain Executive emails and paperwork
Possess a high level of self-reliance and resourcefulness
Diplomatic, professional communication verbal and written
Strong Personality and Proactive
Have the ability to successfully prioritize when faced with requests, demands and deadlines
Have excellent computer skills specifically in Word, Excel, PowerPoint
Bilingual in English/French

201

Executive Assistant Resume Examples & Samples

Complex, high volume diary management, managing telephones, prioritising calls, relaying messages and screening calls as required - Managing Inbox (prioritisation, categorisation, response/action when required) and Client Liaison
Organisation of committee meetings (preparation of agenda, distribution of documents, preparation of minutes/actions) and arranging internal & external meetings
Liaising with Department Heads and their assistants on a global basis. Ensuring that initiatives and projects and are communicated effectively to all areas
Arranging extensive, complex, business travel (inc itineraries & client meetings) and processing and monitoring of expenses and invoices in a timely manner
Handle extremely confidential and proprietary information with utmost discretion and arrange interviews, follow up appointments for candidates & liaise with executive recruiters and provide back-up support to immediate PA team and their respective MDs and maintain accurate systems for filing/storage of information (hard and soft copy)

202

Executive Assistant Resume Examples & Samples

Administrative assistant duties for SVPs of Trade Marketing. Includes all basic secretarial responsibilities such as answering phones, scheduling meetings, filing, making copies, organizing to-do and call-back lists, entering contact information in Outlook, maintaining and managing daily/weekly meeting schedules, helping SVP with general office and team organization, etc
Manage/Maintain/Distribute title calendars, competitive release schedules
Track/maintain product approval sheet status sheet and file originals
Execute shopping cart requests via the SAP system
Track competitive information (units/media spends/packaging, etc.) and maintain/distribute to TNR team as needed
Assist with PowerPoint presentations as needed
Maintain/manage trade solicitation / retail circular library
Assist with PR mailings on key titles

203

Executive Assistant Resume Examples & Samples

Perform as the primary point of direct administrative contact and liaison with other offices, individuals, and external contacts on a range of specified issues; organize and facilitate meetings, conferences, and other specials events, as required
Manage complex business and travel calendar and executive's schedule; communicate changes to those affected in a timely manner
Promptly and accurately complete and reconcile invoices and expense reports
Review e-mails, prioritize information by importance, and set up meeting requests for executive
Minimum of 8 years experience providing support to a senior level executive,
Bachelors degree and/or equivalent work experience
Experienced at maintaining strict confidentiality
Demonstrated ability to handle high volumes of work and ability to change focus and direction along with changing priorities
Expert PC skills (Word, Excel, PowerPoint, Outlook)
Financial/insurance services organization experience
Ability to use independent judgment and decision making with limited supervision and while dealing with conflict and time sensitive matters
Demonstrated expertise in all facets of office administration
Ability to multi-task and be proactive in identifying potential issues
Excellent interpersonal and communications skills (written, verbal, and presentation)
Proactive calendar management and conflict resolution skills
Demonstrated ability to handle competing priorities and tight deadlines simultaneously while maintaining quality

204

Executive Assistant Resume Examples & Samples

Answers telephone – screens, logs, places calls, listens to voicemail, as directed. Phone reception duties and phone coverage for SVP and main reception desk, as requested
General administrative duties including but not limited to making photocopies of reports, documents and other materials, sends and receives faxes, prepares packages for DX or courier services and orders supplies. Typing of correspondence, reports, labels, contracts, etc. as directed by supervisor
Assists in the compiling Press Clip Reports. Assists in routing of press materials for approval and general distribution

205

Executive Assistant Resume Examples & Samples

Provides administrative support to the RMM for Citi Private Bank Southern California & Arizona
Assist with Client / Internal Events from implementation to RSVPs
Act as a delegate for the RMM within specific areas
Ability to work 8:00am- 5:30pm and be flexible for overtime as needed

206

Executive Assistant Resume Examples & Samples

Must have at least 10 years of progressively responsible Executive Assistant office experience
Secretarial degree and college level courses preferred
Excellent oral and written communication skill set
Outstanding customer service mindset
Must be a multitasker!
Takes initiative and anticipates requirements
Must be flexible, decisive, detail oriented, and have excellent organizational skills and follow-up skills
Ability to work independently under minimal supervision
Demonstrated sound judgment
Ability to work in a fast paced environment with demonstrated ability to multi-task, and to juggle
Multiple competing tasks and demands
Time management with the ability to prioritize and meet deadlines
Knowledge of electronic invoicing, timesheet and travel and expense processing
Fluency in a variety of computer software applications in word processing, spreadsheets, database and
Presentation software (Outlook, Word, PowerPoint, Excel.)
Fluency in Windows Vista and Windows 2007 programs
Must be bi-lingual in English and Spanish [reading and writing]

207

Executive Assistant Resume Examples & Samples

Experience working within digital media companies
Experience working in Advertising and Marketing
Experience with C-level personnel preferred (not required)
Highly organized and task oriented
A demonstrated track record of success
Willingness to contribute in multiple fashions

208

Executive Assistant Resume Examples & Samples

Saves agreements to PC Docs, corrects formatting, creates redlines and prepares for distribution
Drafts correspondence, e-mails, edits contracts, etc. for supervisors' review & signature
Tracks Above-the-Line payments and gathers tax paperwork
Arranges calendar, schedules meetings, lunches, travel, expense reports, independently or as directed
Makes photocopies and scans of reports, documents, & other materials
Performs other related miscellaneous duties as assigned

209

Executive Assistant Resume Examples & Samples

Excellent organizational and communicational skills, tact, poise, leadership qualities, and the ability to take independent action while maintaining a strong work ethic and attention to detail
Must be proactive and demonstrate consistent follow-through, judgment, time management, prioritization, and possess the ability to work under pressure and meet deadlines
Provide liaison between executives, external contacts, clients and direct reports, to include coordinating required meetings, scheduling and checking reports for accuracy and thoroughness, and ensuring that necessary information is timely and appropriately disseminated
Responsible for coordinating calendar, scheduling meetings, composing correspondence, receiving and routing messages, answering inquiries, processing e-mail, arranging travel, reconciling expenses and coordinating appointments and schedules
Assists in the preparation of presentations, meetings, and conferences, including coordinating facilities, telecommunication and equipment needs as required
Assists with special reports and special projects as required

210

Cib-executive Assistant Resume Examples & Samples

Open to taking on increased and/or new responsibilities at any time
Microsoft Word, Excel and PowerPoint
Knowledge of Compliance protocol helpful
Must be fluent in Spanish

211

Executive Assistant Resume Examples & Samples

Provide comprehensive administrative support to the EVP of Corporate Communications, including phone, calendar, travel, expenses, and anything else required
Provide administrative support to other department executives as well
Assist with department projects related to corporate, trade, and business public relations and corporate marketing
Act as back up in the identification and compilation of daily press coverage for AMC Networks, its businesses, and its executives for company-wide email distribution
Identify areas within the department for continuous process improvement and work with department members to implement the changes
Some personal assistance is required
At least five (5) years of experience working in the entertainment industry/as an Executive Assistant
Excellent prioritization, time management, organizational, analytical, anticipatory, and writing skills
Strong technological problem solving skills
Experience interacting with C-level executives with poise, professionalism, and discretion
Eager and able to work effectively under pressure with short time constraints and in relatively ambiguous and complex situations, as well as the ability to adjust direction in response to changing work situations
Able to work successfully in a team environment, build effective working relationships inside and outside the group with varying levels of collaborators and accommodate various working styles
Knowledge of corporate organization, the ability to navigate it and knowledge of departmental business practices and tools is required
Must be flexible to work overtime on short notice

212

Executive Assistant Resume Examples & Samples

Calendar management, collaborating with both internal and external executives and assistants, as well as consultants, to coordinate a variety of complex executive meetings
Prepare materials for meetings
Communicate and handle incoming and outgoing electronic communications on behalf of the executive
Manage expense claims
Arrange travel schedule and reservations for executive management as needed
Organise filing and maintenance of records
Perform general administrative tasks in support of the smooth day-to-day running of the Head’s office
At least 5 years experience supporting at the executive level
Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision
Exceedingly well organized, flexible and enjoy the administrative challenges
Ability to interact with staff (at all levels) in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role
Expert level written and verbal communication skills in English
Strong decision making ability and attention to detail

213

Executive Assistant Resume Examples & Samples

Actively manage the SVP’s calendar in Microsoft Outlook
Answer and manage incoming calls for SVP
Coordinate complicated domestic and foreign travel arrangements for the SVP and other executives when necessary
Maintain SVP’s T&E from submission to approval
Participate in the development of highly visible presentations for the SVP and all of Current Series
Effectively communicate and work with all levels of personnel within Nickelodeon maintaining a high level of confidentiality. Build relationships within the company to create a healthy and professional work flow
Work closely with other Executive Assistants on cross company meetings, functions and presentations. Provide back-up services as needed when other Executive Assistants are out of the office
Work independently using good judgment while managing both administrative tasks and larger projects
BS/BA Degree, preferred
Minimum of 5 years working as an Executive Assistant to Sr.Executive in Animation and/ or Television
Proficiency in Microsoft software applications: Outlook, Word, Excel, PowerPoint
Excellent organizational, analytical, anticipatory, and written communications skills
Ability to know when to make independent decisions and to juggle multiple projects at once, in addition to dealing with ambiguity
Solid problem-solving skills, with ability to think on your feet
Able to work successfully in a team environment, build effective working relationships inside and outside group with varying levels of collaborators and accommodate various working styles

214

Executive Assistant, Disruptor Management Resume Examples & Samples

Bachelor’s degree or equivalent combination of education and experience with a minimum of five years administrative experience, including two years at the executive level
Must possess an ability to be able to prioritize and differentiate with multiple emergent situations that require immediate attention
Strong computer skills are a must (MS Word, Excel, PowerPoint, Outlook)
Excellent interpersonal skills and ability to motivate and influence others with diplomacy and tact in a diverse environment
Must be poised and discreet, an independent thinker, reliable, highly organized, strong interpersonal skills, ability to work quickly and anticipate needs of the President
Interest in marketing and/or music industry
Knowledge and ability to interact with high profile artists, managers, etc

215

Executive Assistant Resume Examples & Samples

Completing a variety of administrative tasks for the SVP of Audience Development including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings
Plans, coordinates and ensures the SVP’s schedule is followed and respected
Plays “gatekeeper” and “gateway” role by creating a comfortable and manageable schedule for the SVP while meeting the expectations and needs of executive staff, direct report, and outside vendor relationship requests
Researches, prioritizes, and follows up on incoming issues and concerns – reports back to SVP
Provides a bridge for smooth communication between executive staff and direct reports relaying messages and directing to appropriate departments when necessary; demonstrates trust and support between senior management and staff
Works closely and effectively within department to keep the SVP informed of upcoming commitments and responsibilities, following up appropriately. Acts as a “barometer”, having a sense for the issues taking place and displaying proactive calendar management capabilities
Demonstrates flexibility at all times with a level-attitude and personality
Very strong interpersonal skills and the ability to build relationships with executive staff, direct reports, and outside vendors
Demonstrates proactive approaches to problem-solving with strong decision-making capability
Highly resourceful team-player, with the ability to be effective working independently
Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
Strong work tenure: 3-5 years of experience providing administrative support, preferably serving C-level Executives
Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point); Mac experience a plus

216

Executive Assistant Resume Examples & Samples

Metrics and Reporting for the team
Attending team meetings and management meetings
Engage contacts at the account and executive levels
Arrange meeting to review performance
Identify opportunities to further streamline processes and activities for maximum yield in efficiencies and overall benefit to clients
Excellent Oral and written communication skills with proven ability to understand and communicate high level updates to senior management and technical status to operations and other management teams
Excellent knowledge of PC and word processing
Must be able to communicate effectively with global and regional support teams
Customer Service skills required
Experience creating, maintaining and reporting metrics using various tools and software such as Excel, Power Point, Visio, etc
2-5 years experience working with Microsoft Office Products, IE- Outlook, Excel, Word, etc
Analytical abilities required to resolve issues in a variety of complex situations, without direct supervision
Composes and prepares internal/external correspondence in addition to maintaining, answering and routing correspondence
Acts as conduit for issues and requests for information

217

Executive Assistant Resume Examples & Samples

Provides administrative and clerical support to the VP, including answering telephones and taking messages, managing and submitting expense reports, scheduling meetings and appointments, coordinating travel arrangements, opening and distributing mail, maintaining files through FTP sites as well as hard copy, typing correspondence (reports, proposals, etc.)
Utilizes FTP sites and Google Docs to manage files; including opening, uploading, and downloading files in Illustrator and Photoshop. Prepares files for internal/external distribution
Maintains regular contact with agents, writers, producers, directors, filmmakers, senior management and other talent. Additionally, obtains and maintains talent contact information for each picture
Attends meetings with VP to takes notes
Performs other duties as needed. Some overtime required

218

Executive Assistant Resume Examples & Samples

Candidates should have demonstrated experience working as an ES supporting a portfolio of senior leaders in a fast-paced corporate environment
A portfolio-orientated focus
A quality-driven approach, consistently aiming for high standards

219

Executive Assistant Resume Examples & Samples

2 plus years of experience as an Administrative Professional to senior management (C-suite, ExCo, etc.) in a corporate environment
Heavy calendar management and travel planning required
Intermediate to advanced user of the Microsoft Office Suite

220

Executive Assistant Resume Examples & Samples

Answers phones for VP; assists callers and directs to appropriate contact based on knowledge of the division, promotions, and film assignments; responds to inquiries
Arranges for VP & team members: conference rooms, food and beverage, and security passes for partner meetings to be held at Warner Bros. offices/lot
Prepares and distributes specific department reports such as film wrap reports as well as any others on an as needed basis
Responsible for updating and maintaining the monthly Future Release Deck which is distributed to potential partners
Sets up film folders on server for each new film. Collects information on each new title such as cast, director, synopsis, etc
Liaises with Story Department to obtain all scripts (and coverage) in order for department to assess them for 3rd party promotions viability
Process invoices, set up POs, PCard reconciliation, etc
Coordinates all travel accommodations and expense reports for all team members (with the exception of SVP)
Maintains and updates shared database for external contacts such as promotional partners, filmmakers, talent management teams and vendors as well as internal contacts with international territories
Organize and keep track of all film A/V materials such as sizzle reels, trailers, etc. Make copies, order from LADB, etc
Performs other related tasks & special projects as required including Trade Shows, Partner Summits, Partner Presentations, etc
Must have minimum 3 years professional experience
Must be tactful with personnel at all levels of company
Must be able to prepare clear and concise reports, presentations, etc. for management
Must maintain current and accurate records, files, etc. and have general knowledge of standard filing procedures
Must have specific knowledge of Word, Excel, PowerPoint, & Acrobat Adobe
Typing at 50 wpm and proficiency with Microsoft Word required
Knowledge of: Fortune 500 and packaged goods companies preferred
Must have knowledge of file set-up, maintenance, filing procedures, basic math, spelling, grammar, punctuation, English usage, and report & letter formats
Must be able to communicate effectively and tactfully with all levels of personnel, in person and on the telephone
Must be able to pay close attention to detail and understand written and oral instructions
Must be able to organize and schedule work effectively
Must be able to work well under time constraints in a fast paced environment

221

Executive Assistant Resume Examples & Samples

Answers phone and emails (when asked) in order to maintain a good flow of communication between executive, colleagues and outside customers. Screens, logs, &manages level of communication importance
Manage requirements for group and track and reconcile p-card expenditures
Arranges travel and hotel for conferences/ conventions/ business meetings and as a result, prepare and executive expense reports which entails managing full process from submission to check distribution and works with T&E group directly to instill constant flow of communication
Help new hires get offices established including phone, email, computers etc., ordering equipment and supplies, and networked hardware and software for the group and help maintain order in and throughout office
Maintains various files and organizes efficient filing system for creative, presentations and client materials when needed
Manages department conferences including the organization of meeting rooms, presentations, food and client take-aways when needed
Organize presentations and participate in the compiling and assembling
Opens, reviews, records, & distributes or organizes mail for department
Responds to inquiries, orders supplies, and performs other related duties or projects as assigned
Previous secretarial experience required
Previous studio experience strongly preferred
Previous video game experience preferred
Typing at 45+ wpm preferred
Proficiency with MS Word, Powerpoint, Excel and email required
Must have strong communication skills and general knowledge of: Filing procedures, basic math, spelling, grammar, punctuation, English usage and report & letter formats
Must be able to work in a fast-paced, high energy department assisting multiple people

222

Executive Assistant Resume Examples & Samples

Is primary support to the Global Head, Fixed Income & Currencies
Manages diaries, coordinates meetings/conferences/travel arrangements for Global Head, Fixed Income & Currencies
Organizes daily files with diary items, meeting material, etc. in a manner that sets the Executive up for success
Acts as Global Head, Fixed Income & Currencies delegate for email and phone calls; handles/ forwards issues as appropriate; prioritizes balance for Global Head, Fixed Income & Currencies action upon return from business travels
Acts as an expense reports approval delegate for Global Head, Fixed Income & Currencies, ensure claims adhere to policy and procedures
Organize meetings, logistics and agenda for Bi-weekly Global Markets Operating Committee Meeting
Develops communications, meeting/conference material, forms, documents, PowerPoint presentations, Excel spreadsheets and other record-keeping database
Cascade Overdue Mandatory Courses to Global Markets’ respective teams for completion
Maintain vacation records for the Global Head, Fixed Income & Currencies
Provides administrative support to business partners in organizing meetings and logistic requirement

223

Executive Assistant Resume Examples & Samples

Five or more years of proven experience supporting a senior or executive leader as an Administrative Assistant
Demonstrated proficiency in a Windows environment, including MS Word, Excel,PowerPoint, Outlook and SAP
Proficient with technology in VTC meeting coordination
Must be flexible and have the ability to work independently and take initiative
Demonstrated strong organizational skills
Must be responsible and have good time management skills
Must be detail oriented with the ability to multi-task
Demonstrated strong written and verbal communication skills
Demonstrated strong customer service and phone skills
Demonstrated proficient problem solving skills
Demonstrated ability to handle confidential information
Proven knowledge of the WDPR culture, structure and operating practices preferred

224

Executive Assistant Resume Examples & Samples

Types contracts, reports, letters, memos and the like, including drafting
Coordinates/arranges travel and hotel accommodations: International or Domestic
Arranges executive calendar and schedules meetings, independently or as directed
Answers very heavy phone calls, screens, logs and places calls. Answers numerous questions originating from other departments
Proofreads, photocopies, faxes and distributes reports, documents and other materials
Sends and receives faxes (domestic and international)
Maintains legal files and records
Performs research
Performs other related duties as projects as assigned
Orders supplies
Performs errands as directed

225

Executive Assistant Resume Examples & Samples

Diary management, including schedules for visiting executives and HR events calendar
General office management, expense administration and filing of confidential employee documentation
Organizing meetings and co-ordinating HR team travel requirements
Management of Monthly HR reports and preparing presentation materials for board and internal meetings
Set up of new hires and managing HR inventory including laptops, monitors & telephones
BCP administration including responsibility for call trees and HR contact information
Administration of key cross-location training initiatives
Partnering with other members of the HR team to participate in cross-location projects
Identifying and recommending opportunities for HR process improvements
Managing and co-ordinating firm-wide employee induction sessions
A minimum of five years’ experience in a similar role and environment
Strong Microsoft Office capability, especially Word, Excel and PowerPoint
Strong organizational skills with the ability to work under pressure and to tight deadlines
High attention to detail and proven ability to achieve error free results in challenging situations

226

Executive Assistant Resume Examples & Samples

Provides administrative support to a senior-level executives
Maintain frequently changing calendars through Outlook, tracking where the managers need to be each day, arranging alternate workspace in other buildings as necessary and apprising managers of changes to their calendars
Non-Technical Skills
Prior experience preferred minimum of 8+ years of experience

227

Executive Assistant Resume Examples & Samples

Meeting Coordination: Coordinates and makes arrangements for on-site and off-site meetings and events including logistics (e.g., communication, location, meals, equipment, materials, RSVPs, and travel.)
Travel Planning: Coordinates cost-effective and sometimes complex domestic and international travel arrangements and itineraries for individuals and groups
Client Relationship Management: Regularly meets with client serving executives to obtain a strong understanding of their needs. Develops and maintains relationships with internal and external clients to understand the business and client needs
Other duties as required
Managing the sponsorship and donation requests

228

Executive Assistant to SVP Resume Examples & Samples

All administrative duties which Include but are not limited to
Schedule internal and external appointments, meetings and maintain calendar
Arrange all meeting details e.g. scheduling conference rooms, bridge lines, catering, and audio/visual/IT support
Coordinate and prepare meeting materials, agendas, notes, handouts, etc
Function as administrative liaison to department staff, as well as other DCI groups
Primary contact for all internal/external phone calls; route calls to the appropriate ad sales/DCI group, take messages, return calls as directed, respond to inquiries on a timely basis, and provide routine information (within scope of authority)
Compose correspondence, minutes, presentations, and other documents
Open, review and disseminate non-confidential interoffice and external mail, distribute correspondence and other material to staff as directed
Maintain hard copy & e-files
Coordinate travel arrangements, and prepare travel itineraries
Prepare, process and approve (within scope of authority) invoices and travel and expense reports as well as timesheets
Provide general clerical support (xeroxing, faxing, scanning, ordering supplies, etc.)
Spearhead quarterly events with external vendors and creative marketing department for premiums
Act as backup executive assistant for VP’s of Research
Responsible for handling confidential/sensitive information and documentation
Assist with special projects and perform other duties as assigned

229

Executive Assistant Resume Examples & Samples

To maintain and provide a support service for the Country Manager daily schedule, including forward planning of his workload, diary management and co-ordinating and collating all relevant paperwork
To set appointments and meetings for the Country Manager as requested including regular one to one meetings with the Country Manager and his/her direct reports
To service meetings, including preparation of meeting papers, obtaining and preparing briefing materials and presentations, and taking minutes when requested/where necessary
Respond and advise efficiently to all electronic or verbal enquiries for the Country Manager
To liaise effectively with internal divisions/departments and external organisations on behalf of Country Manager
To advise the Country Manager of impending work deadlines for both internal and external commitments, e.g. reports, presentations, conferences, projects
To be responsible for monitoring the use of the corporate purchasing and credit card. Submitting receipted returns to the Finance Department. To submit expenses claims, both internal and external, on behalf of the Country Manager
To plan and implement hospitality arrangements for the Country Manager, including provision of hospitality for visitors
To provide a confidential and efficient filing system for the Country Manager
To execute any other duties appropriate to the grade as directed by the Country Manager
Assisting HR manager for some HR related task
Managing company legal documents and permit
Minimum 2 years working experiences in similar position
Hold a relevant education (diploma/degree) in Secretarial or Business Administration
Excellence in time management and well organize
Advanced knowledge of microsoft office (Words; Excell; Powerpoint & Outlook)
Fluent in English and also local language
Having knowledge in managing legal documents is an advantage
Good communication and interpersonal skills; hard worker and trustworthy

230

Executive Assistant Resume Examples & Samples

Type and compose memorandums, letters, forms, procedures, contracts, proposals, and other documents and correspondence, as appropriate
Prepare presentations, including annual budget presentation
Monitor monthly expenses, reconcile budget, and refer discrepancies for resolution
Schedule executive's appointments, maintain and update supervisor's daily calendar
Serve as lead administrator within Discovery’s PR team, coordinating with other departmental executive and administrative assistants to provide support for the entire department

231

Executive Assistant Resume Examples & Samples

Assist with administrative duties including, but not limited to: preparation of meeting materials, answering phones, filing, faxing, photocopying and messengering correspondence and documents
Interact and maintain relationships with members of other business units at Universal, as well as third parties
Maintain phone log; roll calls
Organize and maintain files
Perform other related duties to support the departmental team and Company as requested by management
Minimum 4 years of administrative experience handling the demands of a busy office within the entertainment industry
Proven ability to maintain confidentiality and exhibit discretion required
Minimum 5 year experience and demonstrated ability in Outlook, Filemaker. Working knowledge of Microsoft Office, Apple, and general PC programs
Ability to establish and maintain good working relationships with individuals internally and externally in the business community
This person must have the ability and the desire to assist a senior executive
Extremely detail-oriented, organized, and able to multi-task in a fast-paced environment
Self-starter, able to learn new functions quickly and accurately

232

Executive Assistant Resume Examples & Samples

Responsible for printing and filing submission on a daily basis
Types correspondence, reports, labels, contracts, etc. Makes photocopies of reports, documents and other materials
Coordinates/arranges travel and hotel accommodations: International and Domestic. Prepares expense reports and follows through until paid
Arranges executive calendar and schedules meetings, independently or as directed and organizes and schedules appointments for trade show and market trips
Answers telephone, screens, logs and places calls, listens to voicemail. Provides back-up to SVP assistant when required
Opens, reviews, records and distributes or organizes mail and circulates trade publications. Orders supplies
Correspond with licensees via email and phone. Screens potential licensees by phone, advising them of general licensing procedures; requests preliminary information, sends reject letters to unqualified prospects and fields responses to rejections. Prepares prospect letters and mass mailings, including typing, gathering enclosures and marketing materials
Creates and maintains schedule, reports and matrixes. Maintains various files, records, indexes and logs
Greets clients, talent, creative staff and executives and helps prep for client visits. i.e. set up meeting room, gather materials and order food
Responds to inquiries and product requests
PC Skills: MS Word, Excel, Power Point and Photoshop
Typing: Approximately 50 wpm
10-key calculator by sight
Must have good communication skills, both written and oral
Min 2 years secretarial/assistant experience
Previous experience working in a Retail, Ad Agency, or Licensing environment preferred
Must be able to handle multiple tasks given by three separate individuals
Must be self motivated, resourceful and take initiative
Must possess a professional mannerism
Must be team-oriented

233

Executive Assistant Resume Examples & Samples

Arranges executive calendars daily, schedules meetings and handles all necessary
Meeting preparations
Greets clients and internal staff, answers phones and directs communications
Appropriately, sorts mail and orders office supplies
Executes and manages all aspects of international and domestic travel planning and prepares expense reports in a timely fashion. Coordinates travel budgets with SVP
Establishes and maintains confidential files to assure accuracy is maintained at all
Times
Ensures all projects are updated regularly by working with SVP and team for updated materials
Manage SAP vendor and system requirements
Performs internet vendor/client research and other duties as assigned

234

Executive Assistant Resume Examples & Samples

Prepares high volume of correspondence, reports, labels, etc
Opens, reviews, records and distributes/organizes mail. Sends and receives faxes
Makes photocopies of reports, documents and other materials. Creates and maintains various files, records, indexes schedules, reports and matrices
Arranges executive calendar or schedules meetings, independently or as directed. Coordinates/arranges travel and hotel accommodations. Prepares and submits expense reports
Responds to inquiries, as directed
Maintains and distributes sales materials (tapes, brochures, and promotional items, etc.) to agencies, clients and colleagues
Executes mass mailings to clients, executives and/or agencies
Other projects and responsibilities as assigned
3+ years administrative experience in related field preferred
Experience working for a senior sales executive preferred
Strong knowledge of MS Word and Excel required
Familiarity with Powerpoint preferred
Typing 50 WPM preferred
Ability to handle several requests and projects simultaneously
Ability to communicate effectively with individuals on all levels required
Ability to react appropriately in deadline driven situations required
Excellent phone manner required
Must have ability to compose effective correspondence
Interest in TV, advertising, and/or sales strongly preferred
Must be able to work overtime as needed

235

Executive Assistant Resume Examples & Samples

Coordinates the administration, logistics and flow of the work for the assigned SEC executives
Supports the daily flow of the work of assigned executives
On occasion, assist with arrangements of visits / tours by major executives / representatives of clients / affiliates / sponsors / executives of TWDC / regulators and legislators; screens and responds to employee requests; coordinating vendor flags for special guests on campus
Executes a wide variety of complex administrative duties including travel and expense arrangements and reporting; meeting arrangements; UAA requests; food and voucher arrangements; security arrangements for visitors; research and data gathering; report preparation and distribution; scheduling and schedule monitoring; purchase and manage inventory of merchandise; may purchase or arrange for the purchase of supplies and equipment when needed
Has and applies basic experience in the conduct of one or several administrative processes and procedures carried out in the organization directed by the assigned executives
Has advanced knowledge of Microsoft Office (Word, Excel, Power Point, etc.) applications, databases used by the executives supported
At least 5 years of executive-level related administrative experience in generally comparable functions within a large corporate environment
Has basic research and data analysis skills
8-10 years of executive-level related administrative experience in generally comparable functions
Has advanced skills in communication and diplomacy; is sensitive to and able to work effectively with a diverse group of individuals

236

Executive Assistant Resume Examples & Samples

Coordinates frequent travel arrangements; both international and domestic
Prepares, reconciles, and tracks expense reports through T&E system
Ability to work in a multi-market operation, interacting with key stakeholders across regions
Detail-oriented with ability to work independently and prioritize workload
Ability to work 8:30am-5:30pm and be flexible for additional overtime as needed

237

Executive Assistant Resume Examples & Samples

Provide clerical support such as scheduling, coordinating and maintaining appointments and meetings, booking travel arrangements/reservations, answering and screening phone calls, organizing and maintaining filing system, faxing and copying , typing and composing general correspondence, opening and distributing mail, coordinating messengers/package delivery and executing expense reports, supply requisitions, etc
Input edits to, format and proof legal documents, presentations, charts and reports
Distribute and coordinate intradepartmental correspondence
Interact with external parties, business associates and counsel
Manage contract files and other related administrative work
Additional duties as assigned by supervisor
Minimum 2 year of experience in an administrative support role
Proficiency in Microsoft Word, Outlook, Powerpoint and Excel
Experience with legal and billing database tools
Excellent oral and written communication, time management and organizational skills
Excellent interpersonal and multi-tasking skills
Good letter-writing and status report maintenance skills a must, plus strong grammar and organizational skills
Professional and courteous telephone manner
Understand the concept of privileged & confidential

238

Black Rock Executive Assistant Resume Examples & Samples

Heavy interaction with senior management and their assistants
Maintain busy calendars, including scheduling meetings, meeting and greeting visitors and clients, answering phones, coordinating conference rooms and meal arrangements
Handle complex travel itineraries including airline reservations, hotel accommodations, car rental reservations, car service arrangements and driving directions as needed
Responsible for the daily schedule of one or more individuals, anticipate necessary background material, directions and other items required for each activity on the schedule
Process and trace monthly expense reports and reimbursements
Assist in presentation preparation
Provide core administrative support such as faxing, filing, printing and copying
Assist larger team with administrative support as needed such as booking conference rooms, ordering supplies, and managing visitor workstations
Provide back up support to other administrative assistants in the department
Minimum 5 years of corporate administrative experience
Must have superior skills in MS Excel, Word, and PowerPoint; and excellent knowledge in Outlook
Exceptional computer skills - presentations, spreadsheets, etc
Ability to perform in a fast paced environment and interact with senior management
Must be a Team Player with a high energy level
Excellent phone manner a must

239

Executive Assistant Resume Examples & Samples

Coordinates travel arrangements, calendar, agendas, budgets, record keeping, expense review and correspondence
Anticipates, responds and resolves all administrative issues
Reviews emails for priority information and meeting requests as directed
Understands key dates and when deliverables are due to coordinate meeting shifts or provide feedback on why meetings dates are firm
Drafts, revises and publishes meeting agendas & recaps and project plans for meetings after receiving executive approval
Provides Executive(s) with print outs of necessary reports and materials for meetings
Project Management Support
Support creation of presentations and status updates
Owns conference room setup/teardown and catering requests for team meetings
Meets with AA partners weekly (or more often as needed) to present and resolve calendar issues and finalize agendas
Provides onboarding for new or transferred associates within the department
Schedules team meetings and touch bases with direct reports
Responsible for, in coordination with other Administrative Assistants, the maintenance of the Corporate and division calendar
Opens/sorts mail; forwards to others when necessary
During PTO, departmental AAs back up this AA position, each being responsible for certain predetermined meetings and for the review of expense reports from their departments

240

Executive Assistant Resume Examples & Samples

Answering and screening incoming calls
Assisting in matters relating to Digital Media
Scheduling meetings and maintaining extensive calendars
Managing all forms of travel including International travel for executives
Handling the preparation and processing of expense reports
Managing and maintaining departmental files
Updating status reports
General office duties including photocopying, faxing, shipping and ordering supplies
Contributes to departmental projects as well as implements special projects as assigned
Overseeing the ordering and maintenance of general office supplies for the team
Oversee special projects and/or assignments as needed
Minimum of 3 year of experience in an administrative capacity
Computer proficiency with MS Word, Excel, PowerPoint and Outlook
Team player with a great attitude with the ability to interact with multiple levels of employees and clients within and outside the organization
Detail-oriented, with proven organizational and prioritization skills
Ability to multi-task a variety of projects at any given time
Strong organizational and multi-tasking skills
Detail oriented with strong written and verbal communication skills
Minimum of 3 years’ experience in an administrative capacity, preferably in a Network Television, Broadcasting, or Entertainment environment
High school diploma

241

Executive Assistant Resume Examples & Samples

Act as key contact person for Senior Vice President
Answer telephone and screen calls for SVP as needed
Manage SVP diary daily (i.e. coordinate meetings, book meeting location and equipment resources, prioritize scheduling, and manage conflicts)
Prepare meeting background material and provide to SVP as ‘pre-reads’ in advance; organize daily diary allowing sufficient travel time and down time
Monitor SVP’s e-mail inbox to help manage meeting proposals, action items, and proactively address or delegate inquiries
Collect and prioritize all incoming/outgoing mail for SVP and forward as appropriate
Prepare confidential correspondence for SVPs’ signature; collate packages and material as requested for SVP and direct reports
Provide administrative support on various workforce planning and ad hoc projects
Responsible for the day-to-day general office management (i.e. maintain confidentiality of files, order office supplies, computer equipment, update files)
Submit Staffing Advice Forms and liaise with HR Service Centre if necessary (i.e. Termination or Transfer In Forms)
Make travel arrangements for SVP and direct reports, including international travel and ensure SVP has proper documentation (ie. U.S Boarder Travel Letter)
Proactively manage direct report routines for SVP including weekly one on ones; mid and year end performance assessments; development & career discussions; annual vacation schedule
Organize and prepare agendas for bi-weekly Senior Mgmt Team meetings; attend meetings and prepare minutes for distribution
Strong organizational skills including ability to plan and schedule activities
Strong organizational awareness; able to prioritize for SVP based on importance, urgency and seniority
Very discreet given confidential nature of SVP HR work
Execution orientation with high attention to detail; able to multi-task and prioritize workload to meet deadlines
Sound judgement in decision making
Strong interpersonal relationship skills; works effectively with different levels of staff, including executives and senior management
Strong collaboration skills
Initiative and proactivity; positive and helpful attitude when dealing with others
Highly proficient in Word, Power Point, Excel, Outlook as well as RBCnet and Internet
LI-HH1

242

Executive Assistant Resume Examples & Samples

5+ years administrative experience supporting senior level executive(s) in a fast paced, corporate setting handling a wide range of administrative related activities
Intermediate to advance knowledge of the entire MS Office suite (Word, PowerPoint, Excel and Outlook)
Excellent phone manner and the ability to build relationships
Superior organization skills; able to multi-task and prioritize responsibilities
Industry knowledge and/or work experience with broadcasters or cable operators is extremely helpful
Must be able to work from 9am to 6:30pm plus OT as needed

243

Executive Assistant Resume Examples & Samples

Proactively track projects/tasks to ensure work is completed on schedule
Create and deliver inter and intra departmental written and verbal communication to ensure that the coordination is successful
Prepare reports and correspondence
Arrange travel, manage schedules and calendars, complete expense reporting, and assist in budget preparation
Exhibit extreme discretion in handling of all business matters
Pursues delegated tasks to completion
Clearly and professionally communicates with all constituencies
Maintains executives’ appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
Back up additional support staff assistants as needed
Exceptional communication and interpersonal skills, both verbal and written
Strong computer and Internet research skills – including proven proficiency with MS Office, including Word, PowerPoint, Excel, Outlook, electronic databases, and e-filing
Skilled at simultaneously coordinating multiple tasks, initiatives and schedules
Ability to work well with office management and staff, external professionals and vendors in a small office setting
Ability to handle fast pace, ever changing environment
Ability to anticipate executives needs
Ability to maintain complete confidentiality and discretion in business relationships and exercise sound judgment
Ability to work with autonomy and be proactive
Ability to adapt to changes in procedure, responsibility, or assignment
Ability to be on-call during evenings and weekends as needed
High School Diploma required; College degree in a relevant discipline is preferred
5+ years of top-level Executive Assistant experience in a professional office setting
Must pass pre-employment drug & alcohol screen and background check
Reports to the President & GM - Chicago
Employee must have the ability to sit and/or stand at a desk for a minimum of 8 hours a day and complete tasks requiring repetitive use of hands. The employee must have the ability to lift and move items up to 15 pounds. Employee must have the ability to see written documents, computer screens and to adjust focus
This job is performed in a temperature controlled office environment

244

Executive Assistant Resume Examples & Samples

Maintains contacts and calendar, appointment scheduling, departmental meetings, and conference arrangements
Proactively manages and prioritizes incoming and outgoing communications, including external/internal mail, telephone calls, reports, etc
Follows up on various activities to ensure closure, completion and deadlines are met. May include weekly reports, status updates, meeting follow-up, requests for information, projects, programs, events, etc
Strong prioritization & follow-up skills; strong sense of urgency
Strong knowledge of Excel, Word, PowerPoint, Outlook

245

Executive Assistant Resume Examples & Samples

Performs complex clerical, administrative and general office duties of a responsible and confidential nature. Routes and answers issues and correspondence not requiring executive's attention. Independently establishes, organizes and maintains files of executive's correspondence and initiates follow up as needed. Compiles, analyzes and summarizes statistics and information in highly complex graphical presentation formats
Creates formulas/formats of moderate complexity and determines hardware/software requirements. Coordinates off-site meetings and conventions. May provide support to other members of senior management. Process expense reports
Decision Making/Judgement - Must be innovative and make substantial individual judgements and recommendations. May have responsibility for vendor and Internet research, analysis, contract and price negotiation
Contacts (Internal/External) - Substantial contact with internal/external individuals at all levels. Must be able to work with associates in multiple roles and with all levels along with senior management
Supervision Received - Limited supervision. May assign work and provide guidance and direction to others in the department or in other departments
High school diploma or equivalent in education and experience. Some college courses/specialized secretarial training preferred
2+ years experience as an Administrative Assistant or in a moderately complex administrative position required
Typing ability of 60-WPM and advanced proficiency in Microsoft office (i.e. Word, Excel PowerPoint, etc.) and other software applications required
Proven proficiency in complex clerical, administrative and general office duties required
Profiency in multiple mobile technology tools is required (I-Pad, I-phone, etc.)
Familiarity with the Internet required
Ability to work with senior executives
Prior knowledge/experience in ADP National Sales Department's operations and policies and company procedures preferred
Must possess excellent communication skills, including oral, written and listening skills
Must possess the ability to handle matters that are confidential
Proven ability in assembling, compiling, analyzing, and summarizing data
Must be assertive, creative and be able to work independently and anticipate and address issues in the executive's absence
Independent thought, ability to be innovative, and decision-making skills are needed

246

Executive Assistant Resume Examples & Samples

Manage schedule, arranging appointments, travel, meetings, conference calls, etc. Screens calls and greets visitors
Gathers data and prepares reports and/or presentations. Data may come from internal and/or external sources. Contacts may be of sensitive, complex and confidential nature
Organizes correspondence and email; responds to requests for information
Coordinates activities between departments and outside parties
Typically 4+ years of secretarial/administrative assistant experience. Ability to work with senior executives
Independently establishes, organizes and maintains files of executive's correspondence and initiates follow up as needed
Compiles, analyzes and summarizes statistics and information in highly complex graphical presentation formats
Creates formulas/formats of moderate complexity and determines hardware/ software requirements
Coordinates off-site meetings and conventions
May provide support to other members of senior management
Substantial contact with internal/external individuals at all levels. Must be able to work with associates in multiple roles and with all levels including senior management
Expert knowledge of MS Office: Word, Excel, PowerPoint to produce high quality reports, presentation or other documents
Effective listening and verbal communication skills
Ability to handle matters that are confidential
Substantial knowledge of the department's operations and policies and company procedures

247

Executive Assistant Resume Examples & Samples

Assists with schedule management; arranges appointments, travel, meetings, conference calls, etc. Screens calls and greets visitors
Coordinates off-site meetings and conferences
Processes expense reports and various other financial documents
Substantial contact with internal/external individuals at all levels. Must be able to work with associates in multiple roles and with all levels including senior/executive management
Draft routine correspondence for approval and sending by or for me. - Triaging and drafting replies to e-mails
Undertake projects and corporate/market research, which might require contact with external agencies
Oversee Administrative Assistant - Contribute to her training, skills development and manage her overall performance
Proactively prepare and deliver materials in advance of meetings
Attend certain phone calls /meetings to organize and follow up on action items
Includes taking initiative to reach out to direct reports and others to get updates, give reminders, notice, etc
Conduct office tours for visitors, and be able to speak in detail about the business and each physical area

248

Executive Assistant, Collection, Women s Resume Examples & Samples

Organize fittings and book models for design meetings, looks, showroom and Runway
Partner with Human Resources in recruitment, orientation and management of seasonal interns
Communicate daily with other departments and Executive offices to provide open flow of information on behalf of managers
Coordinate all travel arrangements, track and process expenses monthly and assist managers with all administrative support tasks
Maintain team vacation schedules and offer assistance for entire Collection Design Team

249

Executive Assistant Resume Examples & Samples

5+ years experience with Outlook, PowerPoint, Word and Excel and comfortable using online tools
5 + years experience supporting Senior Management and multiple individuals
2 + years experience working within a financial services institution
Ability to work quickly and accurately and remain calm under pressure
Be proactive and able to take the initiative
Able to take ownership of tasks and projects seeing them through to completion
Organisational and multi-tasking skills ability to prioritise and effectively manage a large volume of requests
Be resilient, highly organised and able to cope in fast-paced environment being both flexible and able to work across a range of issues
Comprehensive understanding of the objectives and policies of the department including current and future work/projects in order to provide the required high level of support
Thorough knowledge of the organisational structure of the Group i.e. hierarchical structure, locations & key stakeholders
Thorough knowledge of locations, personnel, functions and activities of external institutions relating to the work of the area and/or “specialism” of the department
Previous experience as an Executive Assistant
Bachelor's Degree or Equivalent preferred

250

PA / Executive Assistant to Director Resume Examples & Samples

Scheduling meetings, organising and setting up conference calls, booking restaurants
Dairy management
Organising business and personal related travel - flights, accommodation, chauffer driven car transport, rent a car, etc
Processing business expenses and invoices & personal expenses and invoices
Handling external queries, i.e. with financial institutions & HR applicants and all internal queries. i.e. budget queries, HR requests etc
Dealing with correspondence and confidential documents
Preparation of various documents, including presentations, meeting agendas, and travel itineraries
Managing HR libraries (CV library), (Contracts library) - both electronic and hard files
Researching news, articles, reports and company information
Organising events on behalf of CEO
Processing invoices/expenses
Liaising with Banks, Councils, Cleaners, TV satellite companies on behalf of executives
Liaising with third party service providers
Managing requests for new office equipment with IT, such as: Blackberry, laptops, desktops, business cards etc
Production and distribution of Budget materials & report
Maturity
Good communication skills and ability to be succinct & to the point
Good PA and IT skills – Advanced Word, Excel, Power point (very important)
Punctuality and professionalism
Meticulous organisation/work habits
Discretion/confidentiality (very important)
Excellent phone manner
French/Italian language a plus

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