Executive Assistant, Senior Resume Samples

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M Beatty

Magali

Beatty

86569 Farrell Trail

Phoenix

+1 (555) 340 9906

86569 Farrell Trail

Phoenix

Phone

p +1 (555) 340 9906

Experience Experience

Los Angeles, CA

Executive Assistant Senior

Los Angeles, CA

Schuppe, Volkman and Simonis

Los Angeles, CA

Executive Assistant Senior

Assisting with the preparation of customer level and internal management reports and presentations
Create and edit MS Word documents, MS PowerPoint presentations and MS Excel spreadsheets
Assist with onboarding new employees/transfers into communications department; office and computer set-up
Manage and maintain corporate publications and subscription database
Provide administrative support to the Chief Ethics & Compliance Officer
Provide administrative support to the Vice President of Trade Compliance
Manage calendars, meeting schedules and coordination with internal and external customers

Phoenix, AZ

Executive Assistant, Senior

Phoenix, AZ

Koch-Ernser

Phoenix, AZ

Executive Assistant, Senior

Level manager and work with little or no supervision and in compliance with written and oral guidance and policies. Oversee and manage processes tied to ensuring compliance, assessment, budget, and other administrative activities are rolled out and completed by staff, and review and provide input on team submission of materials for these processes and for expense reports. Manage creation and distribution of summary documents for use in internal administrative meetings, attend administrative leadership meetings to deliver updates and to take and drive out action items across teams, apply knowledge of the firm and home team operations at an executive
Improvement, perform general office duties, work with constant attention to detail in composing, typing, and proofing materials, establish priorities, and meet deadlines. Interface with Administrative and Chief of Staff positions within client environments, and manage meeting materials and registration of materials and attendees for purposes of classified environments
Supervision, project management and training practices and methods
Wide events, serve as a team player within the home team and in interaction and integration with the existing executive administrative and executive leadership teams in sustaining the office and cluster as a whole, maintain responsibility for regularly coordinating the senior executive's schedule, meetings, travel arrangements, and teleconferences, and prepare timely and accurate expense reports, briefings, and correspondence. Serve as the final line of review of documents prior to submission to the senior executive, take the initiative to improve operations and office conditions within established guidelines, display and execute intent for self
Recurring, and ongoing projects. Act as a team coordinator for special projects at the request of the executive, including planning and coordinating multiple presentations, disseminating information, and organizing Team-wide events. Serve as a team player in interaction and integration with the existing executive administrative and executive leadership teams, and maintain responsibility for regularly coordinating the senior executive's schedule, meetings, travel arrangements, and teleconferences. Prepare timely and accurate expense reports, briefings, corporate social and digital media, and correspondence. Serve as the final line of review of documents prior to submission to the senior executive, take the initiative to improve operations and office conditions within established guidelines, display and execute intent for self
Recurring, and ongoing projects. Act as a coordinator for special projects at the request of the executive, including planning and coordinating multiple presentations, disseminating information, and organizing company
Level, gain knowledge of organizational procedures and key personnel, and work independently and within a team on special, non

present

Detroit, MI

Executive Assistant Senior VP

Detroit, MI

Monahan-Nitzsche

present

Detroit, MI

Executive Assistant Senior VP

present

Assist with the processing and management of department contracts and serves as liaison with OCC; Enters invoices for timely and accurate processing
Maintains office records by scanning, filing, and managing electronic and hard copy files, adhering to Records Management policies and procedures
Assists with Talent’s online presence on the source: maintains TS Home Page and TS Team Site; uploads documents and refreshes content; uploads TS documents to the Resource Library
Provide Talent Strategy support assisting the onboarding of new employees, set-up of new equipment and collection of assets when employee leaves. Provide orientation tour as Welcome Ambassador
Tracks completion of Manager Employment Law Training and New Hire Employee Handbook training for all ACS staff; follows up with staff/HRAs to support completion
Provide general office operations support in partnership with Facilities. Manage storage closet and cabinet space and furniture. Process ePRF’s for office related expenses and invoices. POC for meetings and trainings being held at that office location (beverages, food, preparing room, and gathering supplies
Provides T&E management by validating and submitting T&E in ePRF, coding PCard transactions in a timely manner, and troubleshooting transactions, coding, submissions, and/or payment issues. Ensures adherence to Travel and Expense and PCard policies procedures as content expert. Manages and approves expense reporting for the Executive’s direct reports

Education Education

Bachelor’s Degree in Computer Science

Kaplan University

Bachelor’s Degree in Computer Science

Skills Skills

Excellent mathematical proficiency
Ability to present oneself in a professional manner
Ability to interact with senior level executives in a professional manner
Ability to be self-motivated, work independently, and collaborate as part of a team to achieve business goals
Excellent organizational skills
Ability to work well under time constraints and pressure
Ability to prioritize and effectively multi–task in a high stress environment
Strong Powerpoint and Excel skills for presentation creation
Proficient in Microsoft Office, Kronos Time Keeping, Workday, Visio, Outlook, and JD Edwards
Presents the existing and new functionality in internal (in the company) and external (for the customers) knowledge transfer sessions

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15 Executive Assistant, Senior resume templates

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Executive Assistant, Senior Resume Examples & Samples

8+ years of experience with providing executive-level administrative support in a large, corporate environment
Experience with calendar management, making domestic and international travel arrangements, managing expense reports, and planning meetings
Ability to proofread on grammar and punctuation with a high level of accuracy
Ability to draft letters
Ability to multi-task independently in a fast-paced environment
Ability to create professional executive level presentations
Ability to take dictation with shorthand

Executive Assistant, Senior Resume Examples & Samples

Performs business analysis to collect and document the requirements
Works with the Team Leader, to define any core application changes required to support the templates
Hands-on configuration of the Templates, as required
Programs the accepted design
Defines and performs performance benchmarking
Presents the existing and new functionality in internal (in the company) and external (for the customers) knowledge transfer sessions
Develops and documents test cases for execution and delivery to the testing department
Creates input used in the preparation of end user documentation
New Features Design
University degree in Computer Science or similar
Minimum 10+ years development
Detailed knowledge of server-side JavaScript
Detailed knowledge of WSDL, XSD and XML
Working knowledge of workflow concepts such as BPM, BPMN, BPML and BPEL
Working knowledge of HTML
Working knowledge of integration technologies/frameworks including AXIS, SOAP, JMS, HTTP, Socket, FTP, SMTP/POP and integration platforms (EAI, ESB, BPI) such as JMS, MQ, WLI and Tibco
Good design skills
Requires well-developed communication skills, both oral and written, and the ability to maintain positive and cooperative working relationships with the product development team
Must have good coaching and leadership skills
An appreciation for technical alternatives and high knowledge of emerging technologies
Conceptual/big picture thinker
An accomplished proven track record of producing successful, effective, reliable, efficient software
Flexible, willing to backtrack and seek multiple innovative alternate solutions
Knowledgeable in the telecommunications and cable companies Operating Support Systems
Previous experience working within or for Telecommunications companies an asset

Executive Assistant, Senior Resume Examples & Samples

4+ years of experience with supporting senior management executives or C-Level executives
Experience with Microsoft Office, including Outlook, Word, Excel, and Power Point
Ability to prioritize multiple tasks seamlessly
Ability to demonstrate professionalism and sound judgment
Ability to speak, read, and write English fluently
Ability to speak Arabic fluently, including Gulf Arabic
BA or BS degree or an equivalent international education
Knowledge of country administration processes
Ability to be a highly resourceful team-player and to work independently
Ability to proofread on grammar and punctuation with a high-level of accuracy
Ability to travel to other regional offices on an infrequent basis
Possession of excellent organizational skills

Executive Assistant Senior Resume Examples & Samples

Provide administrative support to the Chief Ethics & Compliance Officer
Maintain Lotus Notes calendar, arrange travel both domestic and International, prepare expense reports and account reconciliations, answer telephones, create and maintain files, schedule appointments, and receive visitors
Create and edit MS Word documents, MS PowerPoint presentations and MS Excel spreadsheets
Handle sensitive information with high level of confidentiality and discretion
Interface with all levels within OGC and the company
8 years’ experience as an administrative assistant
Professional approach, positive attitude and willingness to learn
Proficient with Microsoft Office products, including Word, Excel, and PowerPoint
Ability to manage multiple assignments and competing priorities

Executive Assistant Senior Resume Examples & Samples

Provide administrative support to the Vice President of Trade Compliance
Maintain Lotus Notes calendar, arrange travel, prepare expense reports and account reconciliations, answer telephones, create and maintain files, schedule appointments, and receive visitors
Generate charts, tables, reports, correspondence, and other materials with speed and accuracy

Executive Assistant, Senior Resume Examples & Samples

Managers Executive’s calendar, assists in meeting deadlines, independently schedules appointments, screens incoming calls and correspondence; responds independently when appropriate
Functions with high degree of autonomy, managers projects, interacts effectively with all levels – both inside and outside the Company, sets priorities with little or no direction, managers highly confidential/sensitive materials and issues, makes decisions in the absence of the Executive, and may provide direction to lower level administrative personnel
Prepares memorandums outlining and explaining administrative procedures and policies and monitors compliance
Arranges programs, events or conferences by arranging facilities, caterers, coordination of speakers and information, issues invitations, and controls event budget
Directs preparation of records such as agenda, notices, minutes and resolutions for corporate meetings
Acts as custodian of corporate documents and records
Takes and transcribes dictation, composes and prepares confidential and sensitive correspondence, reports and other complex documents
May coordinate and prioritize and the daily activities of the secretarial and clerical staff
Ensures project deadlines and performance standards are established and met
Ensures compliance with all Company policies and procedures, including safety rules and regulations
Pertinent Federal and State laws related to area of assignment
Advanced business, scientific and personal computer hardware and software applications in area of assignment
Mathematical and accounting computation and methods
Supervision, project management and training practices and methods
Current Company policies, practices and procedures, including safety rules and regulations
Analyzing and troubleshooting complex confidential or sensitive problems, identifying solutions, recommending and implementing methods, procedures and /or techniques for resolution
Researching and preparing complex budgets, financial and management reports
Communicating clearly and concisely, both orally and in writing
Operating business, scientific and personal computers
Excellent mathematical proficiency
Managing multiple projects, duties and assignments
Interpreting and applying Federal, state and local policies, procedures and regulations
Delegating assignments and reviewing the work of assigned department personnel
Proficient in Microsoft Office, Kronos Time Keeping, Workday, Visio, Outlook, and JD Edwards

Executive Assistant Senior Resume Examples & Samples

Minimum 8 years of experience as a Senior Administrative Assistant
Demonstrated experience planning and organizing schedules and events
Demonstrated experience supporting a leader in a geographically distributed organization
Must have experience using Microsoft PowerPoint, Excel, Word, email and collaborative communication tools
Ability to transform ideas and concepts via verbal instruction into a PowerPoint presentation or email
Must have experience in an interpersonal/customer service environment, with the ability to work effectively with internal and external customers and suppliers, at all levels of the organization, while demonstrating a positive, professional attitude
Must be a self-starter, able to effectively function with minimal supervision and respond to multiple, time-constrained tasks with the highest degree of confidentiality in a dynamic environment
Must have experience working in a multitask environment while maintaining flexibility in a demanding front office environment
Previous Raytheon experience preferred, including knowledge of common company policies
Experience with Microsoft Outlook email and virtual meeting technology
Mission Assurance and PMX experience desired but not necessary
Outstanding written and verbal communication skills, and outstanding organizational and interpersonal skills
Be reliable, organized, flexible, detail oriented and prioritize effectively
Associates degree

Executive Assistant, Senior Resume Examples & Samples

7+ years of experience with working in a PC computer environment, including working with the Internet, e-mail, social-media, IT hardware, and Web-based operations
3+ years of experience with supporting senior executive clients
Experience with providing administrative support
Experience with Microsoft Office 2010 Product Suite, including Outlook, Word, Excel, and PowerPoint
Ability to update and manipulate various multi-worksheet Excel spreadsheets that monitor various team metrics, including staff availability and training, and preparing presentation materials, such as PowerPoint presentations and Excel spreadsheets, schedule meetings and rooms, and coordinate event calendars, as requested
Ability to manage multiple complex calendars with multiple constraints and be adept at arranging travel logistics and meeting management, and to maintain the highest level of confidentiality and discretion in handling sensitive material concerning the organization, the executive, and the executive's role within the organization
Experience in working with engineering professionals
Knowledge of the business development environment
Ability to demonstrate responsiveness and professionalism and to react objectively
Ability to demonstrate a level of intellectual curiosity and an interest in learning
Ability to effectively work as a part of a team in a fast-paced environment, juggling multiple tasks and demands
Ability to anticipate requirements, take initiative, and perform proactively
Ability to quickly comprehend the firm's operating model, including financial model, contracts, business parameters, and markets
Possession of excellent diplomatic skills

Executive Assistant Senior Resume Examples & Samples

Coordinate calendars for assigned executive; prepare and distribute executive committee calendar
Prepare and proof correspondence, reports and other written material and prioritize work assigned to meet individual goals of the executive
Prepare detailed presentation materials to meet deadlines, while coordinating input from various departments
Coordinate travel arrangements for executive and other personnel as required
Schedule various in-house and outside meetings (including luncheon meetings) as required
May produce expense reports for department
May maintain budget for department
May process invoices for payment
Assist with special projects, reports and activities
Miscellaneous duties as assigned
Type of prior related experience:Previous administrative experience required. Previous executive administrative experience strongly preferred
Special skills/abilities/competencies required:MS Word, Excel, PowerPoint; MS Access preferred; communication skills; customer service skills; detail-oriented; able to work independently; initiative; interpersonal skills; able to multi-task; organizational skills; problem solving skills; results oriented; team player; time management skills

Executive Assistant, Senior Resume Examples & Samples

Functions as the central contact for all Sr Staff members' meeting agendas, schedules and action notices as needed
Coordinates administrative and logistical details associated with the day to day operations of the Executive
Performs a variety of secretarial duties, which may be complex or confidential to include: travel arrangements, travel itineraries, agendas, advances, expense reports, submission of check requests, etc. May negotiate with vendors for office supplies, catering, travel services, and similar services
Prepares various spreadsheet reports to assist in data analysis for the Executive
Provides supervision to administrative support personnel, assuring balanced workload distribution and provide backup for division's administrative needs. Provides instruction, direction and training for other administrative personnel as required
High School Diploma, or equivalent. Associate's Degree preferred
7-10 years' experience in typing, phone, communication and data entry are essential
Knowledge of MS Office (Word, Excel and Outlook)
Skills to coordinate and plan meetings

Executive Assistant, Senior Resume Examples & Samples

20+ years of experience with working in a PC computer environment, including working with the Internet, e
Mail, IT hardware, and Web-based operations
12+ years of experience in working with senior executive clients
Experience with PowerPoint and Excel at an advanced level
Knowledge of Microsoft Office 2007 and MSFT 2010 and Windows 365 Product Suite, including all functions
Ability to manage multiple complex calendars with multiple constraints and to form working relationships with staff, clients, and the assistants of other leaders across the firm
Ability to work flexible hours and be available on site in McLean between 8 6 every day Monday through Friday
Ability to maintain the highest level of confidentiality in handling sensitive material concerning the organization and the executive's role within the organization
Ability to become partially client billable on site at Pentagon or Mark Center, if needed for 3
5 hours per week
Experience with managing timely delivery of complex materials and calendars in a competitive environment within a 40 hour work week
Experience with supporting a senior leader, including VP, SVP, C
Suite or Flag Officer, or Deputy Director level
Knowledge of the DoD environment and how to operate and support staff within federal contractor roles, including how to operate in and around policies and procedures of the DoD, the Pentagon, and the Mark Center
Ability to work in a Fast-paced environment and to juggle multiple tasks and demands
Ability to anticipate requirements and perform proactively
Ability to prioritize work without oversight
Ability to plan complex meeting agendas and plan and prepare the appropriate logistics to support the meetings
Ability to interact with executives, senior leaders, and other executive assistants from the client community, other industry partners, and within the firm
Ability to creatively solve a wide variety of problems and develop appropriate responses to a wide variety of unique challenges and opportunities
Possession of excellent critical thinking skills to solve problems and comprehend materials quickly
TS/SCI clearance preferred

Executive Assistant, Senior Resume Examples & Samples

Recurring, and ongoing projects. Act as a team coordinator for special projects at the request of the executive, including planning and coordinating multiple presentations, disseminating information, and organizing Team-wide events. Serve as a team player in interaction and integration with the existing executive administrative and executive leadership teams, and maintain responsibility for regularly coordinating the senior executive's schedule, meetings, travel arrangements, and teleconferences. Prepare timely and accurate expense reports, briefings, corporate social and digital media, and correspondence. Serve as the final line of review of documents prior to submission to the senior executive, take the initiative to improve operations and office conditions within established guidelines, display and execute intent for self
Improvement, perform general office duties, work with constant attention to detail in composing, typing, and proofing materials, establish priorities, and meet deadlines. Plan complex meeting agendas and plan and prepare the appropriate logistics to support the meetings
7+ years of experience with working in a PC computer environment, including working with the Internet, e
Mail, social
Media, IT hardware, and Web-based operations
Ability to update and manipulate various multi
Worksheet Excel spreadsheets that monitor various team metrics, including staff availability and training, and preparing presentation materials, such as PowerPoint presentations and Excel spreadsheets, schedule meetings and rooms, and coordinate event calendars, as requested
Ability to effectively work as a part of a team in a Fast-paced environment, juggling multiple tasks and demands

Executive Assistant Senior Resume Examples & Samples

6+ years of administrative experience
Proficiency with Microsoft Office products (Word, PowerPoint, Excel, Outlook)
Strong communication skills, including oral, written and presentation
Experience with handling confidential and non-routine information, and respond with good judgment to non-routine requests or situations
Experience interacting with a broad range of people at various levels of the organization
Demonstrated experience handling multiple tasks concurrently
Attention to detail and ability to work with minimal supervision
Able to anticipate needs and be proactive in resolving difficulties
Excellent customer service skills – demonstrate a professional, positive, and collaborative attitude
Working knowledge of Microsoft Outlook and Skype for Business
Experience working with remote employees and manage

Executive Assistant Senior Resume Examples & Samples

Assisting with the preparation of customer level and internal management reports and presentations
Attend calls and meetings; capture actions and maintain action list to ensure follow up
Coordinate materials prior to meetings and ensure pre-briefs are set up prior to, when appropriate
Proactively identify ways to enable greater productivity and efficiency in role
Communications – Electronic/Phone/Greeting visitors
Input data into various company systems and applications
Generate reports, correspondence and other materials with speed and accuracy
Interface with senior level external and internal customers
Check work correctness and quality
Coordinate travel arrangements and complete expense reports
Coordinate and host customer visits, as well as support visiting executives
Calendar Management, meeting schedule and coordination with internal and external customers
Status action items ensuring deadlines are met
A minimum of eight (8) years professional administrative experience
Demonstrated experience supporting a senior leader in a large organization
Demonstrated experience with Microsoft office suite tools (MS Outlook, MS Word, Power Point, Excel)
Demonstrated experience with calendar management, meeting scheduling and coordination, creating expense reports, and being able to compile and prepare data reports
High School diploma required

Executive Assistant Senior Resume Examples & Samples

Manage calendars, meeting schedules and coordination with internal and external customers
Communications – electronic/phone/greeting visitors
Coordinate domestic/complex international travel arrangements and complete expense reports; understanding of security processes for international travel
Attend conference calls and meetings, as required; capture actions and maintain action list to ensure follow-up
Operate office machinery and/or personal computers
Input and retrieve data from various company systems and applications, e.g., shared RSpace, eRooms, Media Logs, eNews distribution logs
Generate charts, tables, memoranda, reports, correspondence, and other materials with speed and accuracy
Status action items, ensuring deadlines are met
Coordinate publication of regular reporting
Establish detailed knowledge of the Raytheon Leadership Team members, center locations, and assigned positions; develop and maintain excellent working relationships and communication channels with other executive assistants
Manage and maintain corporate publications and subscription database
Assist with onboarding new employees/transfers into communications department; office and computer set-up
Frequent overtime may be required
A minimum of eight (8) years professional administrative experience with demonstrated experience supporting a senior leader in a large organization
Demonstrated experience with handling confidential and non-routine information
Demonstrated experience with calendar management, meeting scheduling and coordination, preparing/reconciling expense reports, and being able to compile and prepare data reports
Expert with Microsoft Office Suite tools (MS Word, Power Point, Excel, etc.)
Demonstrated experience in planning and coordinating complex international travel
Demonstrated experience of effectively interacting with senior levels of leadership
Demonstrated experience handling multiple tasks concurrently and making quick decisions in a fast-paced environment
Demonstrated ability to anticipate requirements/actions
Demonstrated office management experience
Understanding of on-boarding of new team members
Demonstrated knowledge of Raytheon Policies and Procedures (Business Travel, Business Courtesies, etc.)

Executive Assistant, Senior Resume Examples & Samples

Experience with calendar management, making domestic and international travel arrangements, managing and preparing expense reports, and planning meetings
Ability to multi–task independently in a fast–paced environment
Ability to create presentations in PowerPoint

Executive Assistant, Senior Resume Examples & Samples

6+ years of experience in an executive administrative role, providing support to an executive
Experience with Microsoft Office, including Outlook, Word, Excel, and PowerPoint
Experience with scheduling complex meetings, travel, and team events
Experience with providing executive–level support in a management consulting firm
Experience with providing executive–level administrative support in a large, complex organization

Executive Assistant, Senior Resume Examples & Samples

Strong interpersonal skills ? Excellent oral and written communication skills sufficient to compose and deliver clear and concise responses
Knowledge of proper English usage; spelling; grammar; punctuation and sentence structure to ensure that written materials prepared and reviewed are complete; succinct; and formatted correctly
Experience working with senior executives at multiple organizational levels
Comprehensive knowledge of organization's policies; procedures; regulations; goals; vision; organizational structure; culture; philosophy; operating principles and values
Extensive knowledge in the use of Microsoft Office and standard computer applications

Executive Assistant Senior Resume Examples & Samples

High school diploma or GED and a minimum of 8 years of senior-level administrative assistant experience within a large, geographically distributed organization
Prior experience planning and organizing schedules and events
Proficient in Microsoft PowerPoint, Excel, Word; Lotus Notes email, calendar and meeting technology (Sametime); and Raytheon collaborative communication tools
Associates degree and previous Raytheon SAS experience, including knowledge of common company policies
Prior experience supporting the Engineering organization
Outstanding written and verbal communication skills and outstanding organizational and interpersonal skills
Highly motivated, resourceful and adaptable to changes in priorities
Reliable, organized, and self-motivated
Able to transform ideas and concepts via verbal instruction into an email or other business correspondence
Strong attention to detail and experience working in a fast-paced environment

Executive Assistant, Senior Resume Examples & Samples

6+ years of experience in an executive administrative role, providing support to an executive, including with a Fortune 500 organization
Experience with computer software, including Microsoft Office, such as Outlook and building presentations in PowerPoint
Ability to interact with senior level executives in a professional manner
Ability to prioritize and effectively multi–task in a high stress environment
Ability to be proactive in anticipating business needs
Ability to be self-motivated, work independently, and collaborate as part of a team to achieve business goals
Ability to engage and interact with internal and external clients at all levels
Ability to communicate with a positive, can–do attitude and professional demeanor at all times
Ability to be flexible and adaptable and embrace ongoing changes in tasks and environment
Ability to be detail–oriented and dependable
Ability to take initiative and be assertive, confident, and take appropriate and proactive action to accomplish tasks
Ability to be a critical and innovative thinker to anticipate problems, formulate solutions, and act accordingly
Possession of excellent interpersonal, time management, and organizational skills

Executive Assistant, Senior Resume Examples & Samples

8+ years of experience with providing executive–level administrative support in a large, corporate environment
Experience with managing a calendar, making domestic and international travel arrangements, and managing expense reports
Experience with Microsoft Office at an expert level, including Word, Excel, PowerPoint, and Outlook
Ability to provide seamless support to local and virtual senior level executives, be self–motivated, work independently, and collaborate as part of a team to achieve business goals
Ability to proofread for grammar and punctuation with a high level of accuracy and communicate effectively orally and in writing
Ability to interact with senior level executives and their assistants in a professional manner
Ability to be proactive in anticipating business and administrative needs

Executive Assistant, Senior Resume Examples & Samples

5+ years of experience with providing executive–level administrative support in a large, corporate environment
Experience with planning large meetings and off–sites for executive groups
Knowledge of business correspondence and drafting letters and memos for executive signature
Ability to multi-task independently in a fast–paced environment
Ability to proofread for grammar and punctuation with a high level of accuracy
Ability to create professional executive–level presentations

Executive Assistant, Senior Resume Examples & Samples

Ability to work well under time constraints and pressure
Strong Powerpoint and Excel skills for presentation creation
Strong analytical skills and ability to think ahead and anticipate the needs of the department/Executives
Positive and friendly disposition
Ability to present oneself in a professional manner
Will be the face of the department when interacting with the public/consumers/etc. (investors, GSEs, rating agencies, etc.)

Executive Assistant, Senior Resume Examples & Samples

12+ years of experience with working in a PC computer environment, including working with the Internet, e-mail, IT hardware, Web-based operations, and Powerpoint and Excel at an advanced, expert level
Ability to work flexible hours and be available on site in McLean between 8 – 6 every day Monday through Friday
Ability to become partially client billable on site at Pentagon or Mark Center if needed for 3-5 hours per week
Experience with managing the timely delivery of complex materials and calendars in a competitive environment within a 40 hour work week
Experience with supporting a senior leader, including a VP, SVP, C-suite or Flag Officer, or Deputy Director level
Knowledge of the DOD environment and how to operate and support staff within federal contractor roles, including knowledge of how to operate in and around policies and procedures of the DOD, the Pentagon, and the Mark Center
Ability to work in a fast-paced environment and to juggle multiple tasks and demands
Possession of excellent critical thinking skills to solve problems and understand materials quickly

Executive Assistant Senior Internal Resume Examples & Samples

Associate’s Degree or equivalent from a two-year college or technical school
Minimum four years of recent administrative work supporting high-level executive(s) in a major organization
In-Depth knowledge of Microsoft Word, Power Point, Visio, Excel, and SharePoint
6 Years of administrative work supporting high-level executives in a major organization
Healthcare Experience

Executive Assistant, Senior Resume Examples & Samples

7+ years of experience with working in a PC computer environment, including working with the Internet, e–mail, social–media, IT hardware, and Web-based operations
Ability to update and manipulate various multi–worksheet Microsoft Excel spreadsheets that monitor various team metrics, including staff availability and training, prepare presentation materials, including Microsoft PowerPoint presentations and Excel spreadsheets, schedule meetings and rooms, and coordinate event calendars, as requested
Ability to manage multiple complex calendars with multiple constraints, be adept at arranging travel logistics and meeting management, and maintain the highest level of confidentiality and discretion in handling sensitive materials concerning the organization, the executive, and the executive's role within the organization
Ability to effectively work as a part of a team in a fast–paced environment, juggling multiple tasks and demands
Ability to anticipate requirements, take the initiative, and perform proactively
Ability to comprehend the firm's operating model quickly, including financial model, contracts, business parameters, and markets
Possession of excellent diplomatic and interpersonal skills

Executive Assistant, Senior Resume Examples & Samples

Experience with managing a calendar, making travel arrangements, and managing expense reports
Experience with Microsoft Office, including Word, Excel, PowerPoint, and Outlook at an expert level
Ability draft simple presentations and organization charts and proofread for grammar and punctuation with a high level of accuracy
Ability to provide seamless support to local and virtual senior–level executives, be self–motivated, work independently, and collaborate as part of a team to achieve business goals
Ability to prioritize and multi–task independently in a fast–paced environment

Executive Assistant Senior Hlth Resume Examples & Samples

Provide competent and detail-oriented support to the Senior Associate Dean including extensive calendar management, meeting planning, hosting/travel and P-Card reconciliation. Exercise discretion and judgment as to priorities and effective use of time
At least 5 years progressively responsible secretarial and administrative work experience
Bachelor’s degree or equivalent combination of education and experience with a minimum of 5-7 years of progressively responsible administrative experience

Executive Assistant Senior VP Resume Examples & Samples

Coordinates TS Internal Communications: manages TS Communications Calendar for SLT; prepares and sends biweekly update
Assists with TS External Communications: manages TS Mailbox, answers employee questions and concerns or triages to appropriate to appropriate talent staff for response; sends All Staff emails on behalf of TS
Assist with the processing and management of department contracts and serves as liaison with OCC; Enters invoices for timely and accurate processing
Ensures department e-time submissions are completed, reviewed and approved by the deadline ensuring adherence to eTime policy and procedures. Liaisons with Corporate Center Payroll team as needed to resolve any issues
Assists with Talent’s online presence on the source: maintains TS Home Page and TS Team Site; uploads documents and refreshes content; uploads TS documents to the Resource Library
Provides travel management support for the SVP, Talent Strategy and department Vice Presidents through Concur (including serving as “travel arranger” for internal and external constituents – a.k.a. “Guest Traveler”) workings with Corporate Center Travel when required. Research optimal travel options, prepares travel documents, itineraries, and driving directions for ground travel. Resolves travel and expense issues, and champions nationwide meeting and travel policies and procedures
Provides T&E management by validating and submitting T&E in ePRF, coding PCard transactions in a timely manner, and troubleshooting transactions, coding, submissions, and/or payment issues. Ensures adherence to Travel and Expense and PCard policies procedures as content expert. Manages and approves expense reporting for the Executive’s direct reports
Oversees mail management, thank you messages, follow up letters and other correspondence in a prompt and efficient manner
Oversees SVP email management by monitoring leadership email and responds, follows-up, or delegates as directed or appropriate
Coordinates internal and external related meetings by ensuring all resources are prepared for meetings (venue/room, AV, presenters, materials, catering, WebEx, conference call, etc.). Captures and distributes meeting minutes. Serves as point of contact pre-meeting and onsite the day of meeting. Works with Corporate Center Travel department as needed
Manages long and short term calendars for the SVP, Talent Strategy and department Vice Presidents scheduling meetings, conferences, & teleconferences and coordinating schedules with meeting participants with the ability to represent the Executive to a wide variety of high profile external contacts
Prepares the SVP, Talent Strategy and department Vice Presidents for meetings and speaking engagements, conducts general research as needed, maintains and provides executive bio/headshot, profile and CV. Prepares content and develops documents for use by executive at various engagements, Board meetings and other internal/external meetings. Acts as liaison for leadership with other ACS departments, including Executive Leadership and external constituents
Oversees special projects as assigned and participates on project teams as needed. Manages special departmental events such as holiday gatherings, ACS event teams, etc
Tracks completion of Manager Employment Law Training and New Hire Employee Handbook training for all ACS staff; follows up with staff/HRAs to support completion
Ensures the SVP, Talent Strategy and department Vice Presidents receive standard reports. Pulls and reviews reports as needed and follows up on data quality or content concerns; compiles and summarizes data to meet specific needs. Manages department specific data (i.e., PTO tracking, contact, etc.)
Coordinates office supply management. Monitor and maintain inventory and replenish as needed through SocietyMart. Maintain accurate receipt of orders and billing
Coordinate the receipt and distribution of letters, bulk packages, and correspondence
Provide general office operations support in partnership with Facilities. Manage storage closet and cabinet space and furniture. Process ePRF’s for office related expenses and invoices. POC for meetings and trainings being held at that office location (beverages, food, preparing room, and gathering supplies

Executive Assistant, Senior Resume Examples & Samples

8+ years of experience with providing executive-level administrative support in a large organization
Ability to be detail-oriented and proofread on grammar and punctuation with a high level of accuracy
Experience with report generation

Executive Assistant Senior Resume Examples & Samples

At least 10 years Administrative Assistant experience, with excellent customer service skills and intermediate to advanced skills in using Microsoft Office suite, including Excel (pivot tables, formulas, etc.), PowerPoint, email, calendar programs, and other software database and productivity tools
Ability to coordinate and communicate effectively with government customers
Ability to multitask effectively
Able to work with minimal supervision and must have sound judgment
Must be reliable, organized, flexible and detail oriented. A team player
Must-have excellent written and verbal communication skills
Demonstrate high standard of professionalism
Ability to generate charts, tables, memoranda reports, correspondence and other material with speed and accuracy
Experience in managing a calendar, scheduling and coordinating meetings, arranging travel, creating expense reports for staff and being able to compile and prepare data reports
Ability to obtain DoD Security clearance with in 1 year of start date
Strong interpersonal and collaborative team building behaviors
Good working knowledge of internet usage
High School diploma or equivalent (G.E.D); some college, vocational courses an AA degree preferred

Executive Assistant Senior Hlth Resume Examples & Samples

A minimum of six years’ experience in an administrative support capacity
Excellent organizational, multitasking skills
Ability to work independently and regularly exercise sound judgment in setting priorities
Proficient in use of Microsoft Word, Excel, PowerPoint and Outlook or similar applications
Demonstrated ability to produce professional correspondence
Bachelor Degree or an equivalent combination of education and experience is necessary
Knowledge of Michigan Medicine Policies and Procedures

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