Executive Admin Resume Samples

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D Kub

Dennis

Kub

13442 Mitchell Unions

Detroit

+1 (555) 211 3072

13442 Mitchell Unions

Detroit

Phone

p +1 (555) 211 3072

Experience Experience

Houston, TX

Executive Admin Assistant

Houston, TX

Lubowitz, Goyette and D'Amore

Houston, TX

Executive Admin Assistant

Provide ad hoc support to the DE DDO Management team across OPS, Training and Projects – light coverage of approximately 6-8 managers across the DE team
Assist with data gathering, formulation and development of presentations on projects for internal and external audiences
Provide support to attorneys and paralegals for litigation management and corporate transactions, including coordination of signatures, etc
Assist in development process for specific projects assigned to the executive
Responsible for all other work as determined by management
Prepares manager’s business expense reports and tracks status and resolves issues using own initiative and with limited direction from manager(s)
Work collaboratively with the other Executive Assistants to insure all team members have the necessary information when called upon

Phoenix, AZ

Executive Admin

Phoenix, AZ

Ankunding, Renner and Marvin

Phoenix, AZ

Executive Admin

Copying, collating, binding – desktop publishing
Coordinating with IT and office services teams
Organizing domestic and international travel arrangements for the executives and/or members of her direct staff
Supporting key team initiatives and providing general administrative and office support
Assisting with worldwide headcount and expense reporting processes
Organizing and supporting staff meetings, teleconferences, team off-sites, and other events
Answering SVP phones, screening external callers and professional follow up

present

Detroit, MI

Executive Admin Level

Detroit, MI

Hane, Runolfsson and Kertzmann

present

Detroit, MI

Executive Admin Level

present

Manage calendars, phone/e-mail, travel and contacts (both internal and external) using Lotus Notes, Microsoft Outlook or any other system determined necessary by the Government, the internal conference room scheduler and the customers visitor access request system
Create/format documents, spreadsheets, databases and presentations
Knowledge of administrative and clerical functions, processes, practices and procedures to perform administrative and clerical support duties, including but not limited to office automation support, office procedures, filing systems, correspondence and mail processes and procedures and travel
Create, maintain and update all charts, lists and calendars as well as reporting travel schedules and attendance for the office being supported
Review directives and instructional materials pertaining to administrative practices and clerical policies and procedures to stay abreast of new, revised or amended policies and regulations
Assist in preparing local, domestic, and international travel arrangements, including authorizations, vouchers, and reimbursements for the office and assist in follow up on preparation of travel reimbursements to ensure timely filing. In addition, train new members on travel procedures
Communicate effectively with customers and provide superior customer service at all times

Education Education

Bachelor’s Degree in Confidentiality

Strayer University

Bachelor’s Degree in Confidentiality

Skills Skills

Meticulous attention to detail, excellent analytical ability and a strong sense of urgency
Strong knowledge of MS Office, including Word, Excel, PowerPoint Here's the good stuff about us…
Strong ability to be resourceful, take initiative, and be proactive
Excellent communication and interpersonal skills, with the ability to work well with all levels of management, staff, external partners and vendors
Strong attention to detail and organizational skills
Detail-oriented team player with ability to handle multiple projects simultaneously in fast-paced environment
Strong organizational skills including the ability to plan, direct, organize, prioritize, and control business operations
Strong oral and written communication. Ability to communicate clearly and effectively with senior leaders and external partners
Strong teamwork skills and ability to offer suggestions and improvements to process and work effectively across a range of personalities and cultures
Demonstrated ability to maintain high level of professionalism, confidentiality, discretion and judgement

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Executive Admin Assistant Resume Examples & Samples

Ability to juggle and shift priorities without getting flustered
Proven ability to organize and prioritize multiple tasks
Ability to work independently and with multiple levels within the organization
Working knowledge of all Microsoft Office applications
Problem solver – able to enlist others support to get things done

Executive Admin Assistant Resume Examples & Samples

Direct telephone coverage and administrative support for 1 Managing Director
Back up support for additional Managing Director’s in the team (one level up)
Provide administrative support for the Risk Project Services team
Processing of T&E expenses, faxing, scanning and photocopying
Assist in preparation of presentations
Other administrative / general tasks
Minimum 5 years senior executive secretarial experience (3 years with high level ED or MD)

Gf-executive Admin Resume Examples & Samples

Senior level Executive Assistant experience
Experience as an administrator in a legal department or in corporate secretarial role would be
Preferable
Strong communication skills both verbal and written to be able to interact confidently with internal
Clients

Executive Admin Assistant Resume Examples & Samples

Exercise independent thinking and decision making to support executive level work and the team
Handle confidential information and maintain tact and diplomacy in all situations
Conduct continuous analysis of administrative systems, recommending and implementing workflow processes to create efficiencies/reduce operating expenses throughout the department
Establish strong working relationships with other EAAs and EAs throughout the Company
Within guidelines, make independent decisions regarding planning, organizing and scheduling work
Prepare correspondence, reports, and professional presentations
Screen telephone calls and visitors
Manage calendar
Schedule appointments and meetings
Maintain filing system
Organize and maintain electronic contacts
Administrative detail for various projects and committee related needs
Minimum of 5 years of strong executive level administrative assistant support
Experience supporting large teams and managing multiple projects
Strong organizational and time management skills with excellent attention to detail
Flexible, positive attitude and ability to interact effectively and tactfully at all levels
Excellent telephone/verbal and written communication skills
Strong knowledge of Microsoft Office, Outlook and PowerPoint
Proactive with high level of initiative and self-motivation
Must take an interest in the business, and stay informed of the day-to-day activities of the Accounting Business Services organization
Critical and strategic thinking skills, and strong problem solving skills
Must take pride in the administrative role

CIO Executive Admin Resume Examples & Samples

Leverages training as a means for growing and expanding knowledge
Seeks knowledge and continuous learning
Applies knowledge of the firm's organization and services and how they impact priority and urgency of end user requests
Calendar management
Marketing material preparation and branding and design consciousness
Advanced PowerPoint presentation capabilities including animation
Advanced communications skills
C-level executive interaction
Small meeting and event planning
Training and instructional material preparation
Video creation and editing capabilities
Intermediate to advanced graphic design experience
Intermediate to advanced SharePoint 2013
Microsoft Lync
Microsoft PowerPoint
WebEx Meeting Center
WebEx Event Center
SharePoint 2013
Adobe Creative Suite (including InDesign and Illustrator tools

Executive Admin Assistant Resume Examples & Samples

Maintaining schedules for meetings and conferences as well as making adjustments based on constantly changing priorities and scheduling conflicts
Scheduling domestic and international travel arrangements, completing detailed meeting and travel itineraries and monitor and completing expense reports in a timely manner
Reviewing and prioritizing mail, highlighting important information and follow-up and respond to correspondence as appropriate
Consolidating reports and materials for executive meetings, including senior business reviews
Engagement activities for the site as well as HR orientation coordination for incoming new hires
Interfacing with all levels of the organization at BIS and UTC and with external customers in a professional and effective manner

Executive Admin Resume Examples & Samples

The successful candidate will have a minimum of five years of experience as a Personal Assistant
Ability to recognize the business operating rhythm and schedule accordingly
Cost conscious and able to control budgets
Highly organized, detail-oriented, and the ability to effectively prioritize projects and deliverables
Proficient knowledge of all MS Office products
Ability to recognize the organization structure and adapt behavior accordingly
Act with discretion and deal with sensitive and confidential information in both verbal and written communications
Excellent communication skills, in English and any other European language is desirable
Flexibility to adapt to situations and environments
An energetic and positive outlook
Ability to grasp concepts quickly, and to think beyond traditional methods to exceed expectations
Strong team-work ethic
Proactive and self-motivated. Action bias with a strong sense of urgency
Detail-oriented while maintaining sight of the big picture
Strong self-initiative

Executive Admin Assistant Resume Examples & Samples

Prepare written communications ensuring outgoing correspondence is professional,accurate, and grammatically correct. Compose and prepare letters on selected matters for signature as appropriate. Create and maintain organizational charts
Professionally and discreetly handle incoming telephone calls and visitors. Communicates messages accurately and resolves inquiries whenever possible
May attend management meetings; prepare and copy materials for meetings, gather agenda items, prepare and distribute meeting minutes as requested
Maintain an organized and accurate filing system; develop tickler file to serve as areminder of matters requiring attention on a future date
Maintains office supplies by checking stock to determine inventory levels; anticipating needed supplies; placing and expediting orders for supplies; and verifying receipt of supplies
Proficiency in the use of Microsoft Office Suite
Comfortable working with multiple priorities and deadlines

CB International Banking & COO Executive Admin Assistant Bournemouth Resume Examples & Samples

Executive Personal Assistant to Adrian Godfrey, MD, CB International Banking COO for EMEA & APAC
Co-Ordination of meeting arrangements (Local and Overseas) including booking of rooms, managing invites and setting up Video Conferences
Travel Administration (for Team) including the booking of overseas travel and the processing of Corporate Card travel and entertainment spend, reimbursements and invoice management
Co-ordinate overseas and local itineraries for visitors to Bournemouth and staff visiting other regions/countries
Diary Management for relevant Managers
Preparation and updating of PowerPoint presentations
Updating of Call Trees & Business Resiliency Plan oversight
Assist with the communication of team wide initiatives/updates
Assist with the Raising of EURC requests on behalf of the Management Team
Minute Taking in meetings and dissemination of minutes including the management/coordination of resulting action points
Various project work; engage and lead initiatives as necessary
Produce and drive continuous improvement of reporting for the region
Personal Assistant Experience
Advanced technical/software skills (Microsoft Outlook, Word, PowerPoint and Excel)
Ability to Multi Task and manage a busy Agenda
Strong ability to analyse and think critically
Self-starter with the ability to prioritise
Ability to manage/communicate with senior/strong willed individuals
Excellent Written and Verbal Communication Skills
Diplomatic with sound interpersonal skills
Excellent Organisational Skills
Understanding and demonstrating good problem-solving skills

Executive Admin Assistant to SA General Manager Resume Examples & Samples

KO productivity tools including Microsoft Office applications, Outlook, service request systems (IT, facilities, HR, shipping, on-line travel booking, etc.)
Sufficient SAP expertise and knowledge to effectively manage procurement process and workflow
GTM/BTM for travel expense reimbursement

Executive Admin Asst Resume Examples & Samples

Coordination of weekly and monthly meetings and heavy calendar management
Preparation of agendas, minutes, PowerPoint presentations and reports
Provides exceptional administrative support to the direct reports of the (title) and other department staff as needed
Requires strong attention to detail to accurately sort & file departmental documents, assist management team with special projects and handle other duties to assure the smooth workflow of the department
Responsible for the tracking of business expenses and preparation of expense reports
Coordinate travel arrangements regarding airline, hotel, and automobile reservation
May prepare and respond to incoming/outgoing correspondence
Assists in the orchestration of a smooth running and efficient department environment
Route purchase requests, check requests, and expense reports for appropriate approvals
Maintain temp database and generate / distribute reports as necessary
Assist with various special projects as needed

Executive Admin Assistant Resume Examples & Samples

Assist with drafting and tracking department correspondence
Notate and track receipt and response to information requests
Assist with maintaining Gateway’s business filings in various jurisdictions
Assist with review and response preparation for regulatory examinations
Maintain department expense tracking and processing, including external counsel invoice management
Provide support to attorneys and paralegals for litigation management and corporate transactions, including coordination of signatures, etc
Manage and maintain department calendar and schedule; schedule internal/external meetings and conferences, including coordination with other executive administrative assistants
Prepare materials for meetings, maintain agenda items
Schedule travel arrangements including reservations for air and ground transportation, hotel accommodations, car rental, meals, etc., as necessary, and process corresponding expense reporting
Maintain office supplies for the department
Assist with projects as needed
Assist with word processing, scanning, faxing, etc
Education: High school diploma or equivalent
Working knowledge of various software applications including MS Word, Excel, Access and PowerPoint
Strong writing and communication skills
Ability to learn and use other PC and mainframe applications to perform basic research
Exceptional organization skills; detail oriented; self-starter; able to prioritize, meet deadlines and address continually changing priorities; excellent follow-up skills
Ability to exercise good judgment and maintain a high level of confidentiality and professionalism; professional demeanor

Executive Admin Assistant Resume Examples & Samples

Schedule and maintain meetings on daily calendar. Prioritize meeting requests and proactively solve for calendar conflicts
Perform administrative responsibilities including assisting with travel arrangements and itineraries, organizing documents, filing expense reports via Concur system
Schedule and organize external and internal meetings
Work to prioritize information needing SVP's attention
Work as liaison with other departments to communicate information needed
Help with any technology needs as it relates to email management, inbox management (could include creating and moving items into personal folders or purging and storing files as necessary)
Draft correspondence as necessary
Work closely with counterparts in Burbank to plan group meetings
Conduct high-level research projects on potential partner companies,
Produce executive summaries (with guidance) for distribution to senior leadership
Analyze products, trends or consumer behaviors related to digital media
Act as a single-point-of-contact (SPOC) for team management support at Super Deluxe and other ventures partners
Help secure resources, people, or systems necessary for operations at partners and SD
Plan small events, group travel, and offsite meetings
3-5 years related work experience

Executive Admin Assistant Resume Examples & Samples

Provide direct administrative support to the DE DDO site lead which includes calendar management and meeting preparation (documents, presentations etc.), booking travel, managing expense reports, booking conference rooms, managing OOO calendars, team distributions, interview scheduling and coordination etc
Provide back up administrative support to the White Clay Site Leader. Provide shared administrative support to 2-4 Global Compliance Operations senior managers in the White Clay Site. Provide White Clay Leadership team with support on items such as site event planning and local real estate, and providing back up to the White Clay Site Leader administrative assistant
Provide ad hoc support to the DE DDO Management team across OPS, Training and Projects – light coverage of approximately 6-8 managers across the DE team
Organize DE Town Halls for GCO Senior Leaders
Provide team level support for the floor that would include items such as ordering supplies, mail distribution, and floor maintenance
Enthusiastic self-starter, ability to work in a fast-paced team environment
Experience with JPMC infrastructure, systems, policies and procedures is strongly preferred

Executive Admin Assistant Resume Examples & Samples

Advanced MS Office Suite skills
Advanced time management skills
Ability to draft correspondence with minimal direction
Ability to analyze & resolve office administrative issues and make recommendations
Ability to perform technical and complex work to meet time sensitive deadlines
Answers telephones for supervising executive and other department managers as required; takes messages or fields/answers all routine and non-routine questions
Creates filing system for own and/or manager(s) files using initiative
Collects, opens, sorts, distributes and forwards incoming and outgoing mail
Initiates contact with senior executives and clients for exchange of information
Anticipates manager(s) and business needs and undertakes necessary actions to produce effective results on time
Responds to inquiries from clients and internal staff as requested by manager(s)
Performs additional ad hoc projects as requested by the supervising executive(s)

Executive Admin, NSX Resume Examples & Samples

Scheduling and coordination for group meetings and events
Managing and tracking of purchase orders
Coordinate and manage projects and communications across global sites
Travel coordination
Maintain and update department organization charts
Plan special events as required (off-sites, luncheons, presentations)
Maintains files, keeps records, prepares schedules, compiles reports and processes documents
Establish both regular and flexible hours when needed
Assist with miscellaneous tasks for the team, when needed

Executive Admin Assistant Resume Examples & Samples

Maintains Vice President’s calendar, makes all necessary arrangements for appointments and travel meetings. Screens incoming phone calls and taking appropriate actions by organizing messages, follow-up, and/or directing the call to the appropriate party. Provides administrative and secretarial support for the Vice President, especially including PowerPoint, Note Taking, typing faxing, copying, expense reports, P-card reports and dictation
Prioritizes and distribute incoming mail/correspondence, respond when necessary. Respond to email solicitations on behalf of VP
Maintains organized files for project forms and documents
Helps support information retrieval, form completion and documentation from outside Project Vendors
Participates in weekly Project Budget Updates with VP and department Accounting/Finance Manager. For Project & Admin Budget
Understand and actively participate in Environmental, Health & Safety responsibilities by following established Universal Orlando policy, procedures, training and Team Member involvement activities
Three years computer experience required; One year secretarial experience required
Frequently (1/3 to 2/3 of the time) use a motorized company vehicle or a leased or personal vehicle for company business; will require a valid Florida state driver’s license
Occasionally (1/3 of the time or less) work in outdoor weather conditions to include direct sunlight, heat or cold

Executive Admin Assistant Resume Examples & Samples

Answer, screen and transfer inbound phone calls
General clerical duties including photocopying, fax and mailings
Maintain electronic and hard copy filing systems
Retrieve documents from filing system
Handle requests for information and data
Resolve administrative problems and inquiries
Prepare written responses to routine enquiries
Prepare and modify documents including correspondence, reports, drafts, memos and emails
Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors
Prepare agendas for meetings and prepare schedules
Record, compile, transcribe and distribute minutes of meetings
Open, sort and distribute incoming correspondence
Maintain office supply inventories
Assist in coordination of workshops and building shutdowns
Create visual presentations
Takes on special projects working independently and/or within a team

Executive Admin Resume Examples & Samples

Manage all calls, emails and internal/external customer interactions with influential players throughout the industry in a professional, confident manner
Anticipate the needs of the Senior Vice President of Sportswear and operates at a rapid pace alongside an entrepreneurial leader
Manage complicated projects with shifting priorities while overseeing the day-to-day activities and requirements of the dept
Assist in prioritizing each day with appropriate details/meetings/important tasks
Summarize meetings and communicate action items to each leader and their direct reports
Coordinate U.S. and international travel and build organized, detailed trip itineraries
Maintain and organize calendars
Respond to sensitive and highly confidential information with absolute discretion and tact
Ensure accuracy on all transactions
Build and maintain relationships with internal and external partners
Prior experience supporting a senior executive. Able to make decisions with minimal direction and possess a service-oriented mindset
Proven ability to be a gatekeeper for the Executive by providing excellent customer service skills to internal and external partners by using tact and good judgment
Prior experience working in a fast-paced environment with the ability to multi-task and remain calm under pressure. Experience working for either a start-up and/or high-growth organization is a plus
Possess excellent cross-group collaboration and strategic communications skills
Flexible with change and able to shift gears quickly. Can provide examples of how she/he continually solves problems and re-prioritizes their day to keep with the demands of a fast paced, ever changing environment
Strong Communication skills. Able to express facts and ideas in writing in a clear, convincing and organized manner; listen effectively, and clarify information as needed
Exceptional multi-tasker
Possess confidence, poise and professionalism
Guided by business common sense and integrity
Balanced blend of accountability, humility and authority
Very strong communication skills are a must
Excellent project and time management skills
Demonstrated customer service skills

Executive Admin Asst Resume Examples & Samples

Provide administrative support to department directors and associates such as creation and editing documents, managing small scope projects, and support for various projects
Maintain archives and lead record handling and retention activities
Create, process and manage purchase orders, process payments and goods receipts
Lead logistics for interviewing, on-boarding and off-boarding of associates
Maintain department controlled meeting spaces
Preparation of presentations and other materials using Powerpoint meeting required deadlines
Resource Knowledge: Knowledge of internal and external tools and resources available to accomplish tasks and achieve results
Asset Protection: Knowledge of the importance of ensuring the safety and appropriate utilization of Company assets. This includes the appropriate use of Company trademarks, logos, assets, terminology and data, treating information confidentially, ensuring employee and workplace safety, and having contingency plans
Knowledge Transfer: Ability to learn and train others on the use of Company-related or department-specific equipment and assets. This includes the ability to present information in a logical manner and check for understanding to ensure transfer of knowledge and skills
Using Specialized Software Programs: The ability to learn and operate relevant specialized software programs (e.g., Sharepoint, Outlook, Adobe Acrobat, Microsoft Office) for creating presentations, sharepoint sites, reports, manuals, brochures, newsletters and project management input/tracking. This includes maintaining current knowledge and keeping up with new releases in relevant programs

Executive Admin Asst Resume Examples & Samples

Executive Support: Provides general administrative support to Executive Division management, and others as assigned, which primarily includes
Typing of correspondence, reports, forms, photocopying, etc
Organize and prioritize communications
Telephone reception for executives as needed
Assist in special projects (client gifts, travel arrangements, etc)
Coordinate all activities associated with various conferences/meetings/ events as
Strong organizational skills, knowledge of securing travel arrangements, ability to multi-task
Strong client relation skills, service orientation and sense of urgency

Executive Admin Assistant Resume Examples & Samples

Minimum of 3-5 years of administrative or entertainment industry experience, which can include internships
Strong knowledge of film, television, and social media as it relates to entertainment content
Expert-level skills in Word, Excel and PowerPoint are needed
A confident self-starter with a positive attitude and a great deal of personal motivation
Ability to handle multiple projects simultaneously under tight deadlines
Flexible, dependable, and results-oriented and able to communicate effectively (written & oral) with all employee levels
Ability to work overtime as needed and respond to emails and calls while away from office to keep time-sensitive work on track
A four-year degree is required

Executive Admin Resume Examples & Samples

Management oversight of 2-3 local Sales Associates
Budget and expense management
Backup account opening and client relationship onboarding
General office management including supply ordering, vacation tracking, new hire onboarding, conference room maintenance, offsite meeting coordination, and travel planning
Collaboration with an onsite Marketing & Event Planner

Executive Admin Assistant Resume Examples & Samples

Minimum of 5 years account management or administrative support in a sales environment with a proven track record
Strong Microsoft Offices skills, high level understanding of a sales CRM system (Salesforce preferred)
Excellent organizational skills, tact, poise, leadership qualities and the ability to take independent action while maintaining a strong work ethic and attention to detail. Demonstrate proactive and consistent follow-through, judgement, time management, prioritization, and possess the ability to work under pressure and meet deadlines. Excellent written and verbal skills

Executive Admin Asst Resume Examples & Samples

Maintain calendar of meeting and appointments. Prepares supporting information including names, telephone numbers and documentation for scheduled meetings and appointments
Schedule travel arrangements including reservations(airline, car rental, local ground transportation, hotel, lunch, dinner, etc.) and subsequent expense reporting
Prepare weekly/monthly/quarterly reports and presentations, prepare Board Meeting materials, retain and maintain documents that may requested by Executive or by others
Two or more years secretarial/administrative experience supporting a senior level manager or other sufficient job-related experience in the financial industry
Three years of secretarial/administrative support experience in a corporate environment

Executive Admin Assistant Resume Examples & Samples

3+ years Administrative experience supporting senior level management
Proven track record of supporting multiple managers as well as manage multiple and competing priorities
Highly results oriented, desire to process improve existing and expanded areas of responsibility
Highly organized, detail oriented and proactively seeks solutions to issues without frequent need for approval
Self-starter, independent thinker, desires challenging new projects where problem solving and analytical skills are used
Ability to manage workload in a fast paced and high intensity work environment
Must be able to flex schedule to meet work demands (ex. early mornings, after hours)
Proficiency using Microsoft Office suite (Outlook, Word, Excel, PowerPoint)
Must be able to independently create/update PowerPoint presentations
Must be familiar with business technology including but not limited to Microsoft Office and eRoom
Must have strong interpersonal, time management, and problem solving skills
Ability to develop a work schedule, set goals, create/implement actions plans and monitor progress towards goals
Must display professional maturity, have a strong command of English grammar, possess a well-developed vocabulary, and the ability to support and related effectively with all levels of management
Ability to change focus of work seamlessly without loss of efficiency, and adapting to unexpected requests
Bachelor's Degree Preferred
Must be willing and able to travel up to 5% of the time

Executive Admin Assistant Resume Examples & Samples

3-7 years administrative support experience
Intermediate to advanced MS Office Suite skills
Intermediate to advanced event, travel and calendar scheduling skills
Strong knowledge of department policies and guidelines
Ability to analyze and resolve administrative issues
Ability to perform more complex office support work and meet critical deadlines
Answers telephones for supervisors/managers/brokers – takes messages or fields/answers all routine questions
Prepares draft correspondence and other materials on the computer using various software & office applications
Generates, coordinates, maintains confidential reports, correspondence, presentations and other materials supporting the manager (s) activities with regular direction
Coordinates production & distribution of reports, proposals, and other materials
Assist in planning and coordination basic travel arrangements
Schedules and organizes basic calendar activities such as meetings, agendas, luncheon arrangements, travel plans and department activities with regular direction
Assist in preparing business expense reports and tracks status with regular direction
Maintain filing system and/or files
Undertakes project work assigned from time to time by managers
Performs additional assigned clerical and administrative projects as requested by managers

Executive Admin Assistant Resume Examples & Samples

Advanced executive administrative duties. Prepares/drafts memos, letters, reports and documentation of confidential nature
Maintains complex top executive's calendar(s). Heavy scheduling!
Extensive complex travel arrangements. International travel arrangements may be required
Perform department functions (filing, copying, org chart maintenance, metrics)
Represents and supports top level executives and acts as liaison between the departments this position is supporting, key clients as well as external customers (e.g. investors, local community programs, etc). May support international customers/key clients
Coordinates special meetings and events requiring preparation of meeting materials and logistics (may include global coordination)
Provides accurate compilation and reporting of data
Recognizes, initiates, and leads improvement activities
Coordinate and distribute group communication and announcements
May assist lower level administrative assistants concerning proper procedures, methods, and standards
May perform department timekeeping
May act as back-up for Sr. Executive Administrative Assistant
May assist in compilation of board meeting materials
May require limited domestic travel
Advanced computer skills including complete MS Office Environment (Outlook, Word, Excel, PowerPoint, Visio). Knowledge and ability to use general office equipment, such as copiers, faxes, printers, computers, etc. Demonstrated commitment to quality and professionalism. Ability to identify continuous improvement activities to improve efficiency of work
The ability to coordinate complex domestic travel using an online travel management system (international travel may be required)
The ability to perform advanced, diverse and complex tasks gained through experience. Often requiring independent judgment and thinking. The ability to perform all aspects of position while maintaining confidentiality
Requires demonstrated ability to effectively interact with all levels of the organization and interact cooperatively and collaboratively with others as a team
The ability to process multiple types of information and/or perform multiple tasks simultaneously with competing priorities. Practices effective time management
Maintain excellent concentration, organization and prioritization skills, not only for self but for those supported by this position
The ability and willingness to take ownership of work activities and ensure that they are completed accurately, efficiently, and in a timely manner. This also includes being available during non-core working hours in order to meet the needs of those this position supports. Also perform tasks with a high level of integrity
The ability to define, diagnose, and resolve problems with a significant organizational impact. Must also have the ability to make decisions in a timely manner, sometimes with incomplete information and under tight deadlines and pressure
The ability and willingness to take independent action to complete assignments with little to no instruction. This includes the ability and willingness to recognize assignments that need to be completed, anticipate the needs of those this position supports, seek out additional assignments, and to help others
The ability to function effectively when faced with stressful work situations and time pressures. This includes maintaining stamina, patience, and effective interactions with others under stressful working conditions, and maintaining a calm, controlled, professional manner when facing high pressure and demanding situations
The ability to mentor and provide assistance to lower level administrative assistants
Minimum of 6 years experience with Executive level management
Global cultural understanding and experience desired

Executive Admin Assistant Resume Examples & Samples

Other Functions
Performs department timekeeping
May act as back-up for Sr. Executive Administrative Assistant or other Administrative Assistant team members
Assists in compilation of board meeting materials
Advanced computer skills including complete MS Office Environment (Outlook, Word, PowerPoint, Excel). Knowledge and ability to use general office equipment, such as copiers, faxes, printers, computers, etc
Demonstrated commitment to quality and professionalism
Must have supported multiple executives and staff in a large corporate environment in prior role(s)
Ability to identify continuous improvement activities to improve efficiencies of work
The ability to perform advanced, diverse and complex tasks gained through experience. Often requiring independent judgment and thinking
The ability to perform all aspects of position while maintaining strict confidentiality
Excellent communication and interpersonal skills, with cordial style and ability to effectively and tactfully problem solve. Also, requires demonstrated ability to effectively interact with all levels of the organization
The ability and willingness to take ownership of work activities and ensure that they are completed accurately, efficiently, and in a timely manner. This also includes being available during non-core working hours in order to meet the needs of those this position supports
Perform tasks with a high level of integrity
The ability to interact cooperatively and collaboratively with others as a team. This includes the innate ability to be flexible
The ability to coordinate complex domestic and international travel using an online travel management
Minimum of 7 years experience with Executive level management

Executive Admin Resume Examples & Samples

Advanced level experience preparing Power Point presentations
Advanced level in calendaring and keeping Executive organized and on task
Collaboration with other Executive Administrative Assistance in coordination of meetings and events
M&A support experience a plus
Advanced knowledge of administrative support
Highest level administrative support experience, arithmetic skills, the ability to use automated office equipment, follow difficult instructions, and maintain written records
Very strong interpersonal skills
High level of computer literacy with excellent command of office software, including MS Word, MS Excel, and MS PowerPoint. Literacy with database applications, data visualization software (i.e., Qlik or Tableau), and Visio is a plus
Ability to work under minimal direction, on multiple tasks with demanding timelines
Uses extreme discretion and maintains high level of confidentiality
In depth knowledge of WebEx and Teleconferencing equipment

Executive Admin Level Resume Examples & Samples

Manage calendars, phone/e-mail, travel and contacts (both internal and external) using Lotus Notes, Microsoft Outlook or any other system determined necessary by the Government, the internal conference room scheduler and the customers visitor access request system
Review all incoming correspondence and monitor Lotus Notes for items requiring immediate attention or action
Collect and prepare materials for use in meetings/discussions
Compose correspondence, monitor external/internal communications, address communications in an expeditious manner and bring critical issues to the customer
At customer direction, initiate and follow up on high-level contacts inside and outside of the assigned office
Schedule meetings, coordinate video teleconferences, and conference calls
Upon customer approval, coordinate all logistical details for meetings and events
For meetings, this includes scheduling rooms, sending out meeting announcements, tracking attendance, coordinating food services; take minutes as appropriate and distributing follow-up materials
Create/format documents, spreadsheets, databases and presentations
Create, maintain and update all charts, lists and calendars as well as reporting travel schedules and attendance for the office being supported
Schedule, maintain, and track travel and budgets. - Maintain and create official files as required by the office
Assist staff with proofreading, formatting and data input on Excel Spreadsheets, PowerPoint and Word documents (using track changes when needed)
Assist in preparing local, domestic, and international travel arrangements, including authorizations, vouchers, and reimbursements for the office and assist in follow up on preparation of travel reimbursements to ensure timely filing. In addition, train new members on travel procedures
Review directives and instructional materials pertaining to administrative practices and clerical policies and procedures to stay abreast of new, revised or amended policies and regulations
Communicate effectively with customers and provide superior customer service at all times
Maintain an efficient office environment, to include ordering supplies and arranging for repair of office equipment. Also deliver items to customers
Coordinate requisition of office supplies and equipment
If applicable, post vacancies on appropriate job posting sites
May be asked to follow the customer's guidance for posting vacancies using appropriate language and formats, monitor number of applicants against each job posting and prepare applicant packages for each individual, act as focal point for applicant packages and questions, and prepare applicant packages and forward for screening and scheduling of interviews
Other executive administrative functions, as tasked
Must be a US citizen possessing TS/SCI clearance with polygraph at time of application. Uncleared applicants will not be considered
Five (5) years experience as an Executive Assistant or senior Administrative, with at least 3 years experience as an EA within the IC/DoD
Knowledge of administrative and clerical functions, processes, practices and procedures to perform administrative and clerical support duties, including but not limited to office automation support, office procedures, filing systems, correspondence and mail processes and procedures and travel

Executive Admin Level Resume Examples & Samples

Must be a US citizen possessing TS/SCI clearance with polygraph at time of application. Uncleared applicants are not eligible for consideration
Bachelor’s degree – experience supporting high ranking officials within the IC, Congress or private sector will be considered in lieu of a degree
7-10 years of experience as an Executive Assistant or senior Administrative, with at least 3 years of experience as an EA within the IC/DoD
Ability to obtain extensive knowledge of the Intelligence Community, and other government agencies and their inter-relationships
Ability to obtain extensive knowledge of Intelligence Community regulations, policies, and unique authorities
Ability to obtain working knowledge of component operations sufficient to anticipate administrative support plans in coordination with component management and assigned executive suite
Extensive knowledge of protocol, precedence, organizational rules, regulations, and policies
Extensive knowledge of Microsoft Suite applications and other current computer applications, internal transactional applications, and the Internet
Excellent oral and written communication skills sufficient to compose and deliver responses to customers’ routine to highly complex questions in a clear and concise manner
Excellent customer service skills, demonstrated by anticipating and responding to the assigned SE’s and other Senior Executive managers, managers, and staff
Strong interpersonal skills, demonstrated by developing working relationships and networks with division/component managers, staff, external resources, and colleagues
Extensive knowledge of correct English usage, spelling, punctuation, and proofreading skills
Extensive knowledge of filing and records management systems and practices
Considerable knowledge of quality assurance procedures to ensure data integrity and timeliness of the data
Ability to be discreet and maintain confidentiality within the office
Ability to develop creative approaches and alternatives to the resolution of issues and problems
Ability to interact with people who have different values, cultures, or backgrounds
Ability to work independently at a brisk pace, make urgent judgment decisions, and to take the correct action
Ability to adapt to a rapidly changing work requirements and priorities, maintaining flexibility and versatility
Ability to represent the Senior Executive(s) to both internal and external customers
Ability to review several diverse reference sources and select and synthesize data for reports and other forms of correspondence
Prefer ability to work a flexible schedule determined by work assignments that may require extended hours

Executive Admin Level Resume Examples & Samples

Associate or Bachelor’s degree
5-7 years of experience as an Executive Assistant or senior Administrative, with at least 3 years of experience as an EA within the IC/DoD
Ability to obtain extensive knowledge of protocol and precedence, and IC structure, regulations, and policies
Ability to obtain extensive knowledge of operational procedures and cover protocols
Extensive knowledge in the use of MS Office, the Internet, and other internal applications necessary to train others
Thorough knowledge in the use of MS Office Suite applications, the Internet, and other internal applications necessary to complete routine and moderately complex tasks
Excellent oral and written communication skills sufficient to compose and deliver responses to customers’ complex questions in a clear and concise manner
Excellent skills in planning and organizing to systematically coordinate, track, and complete work flow in accordance with the unique guidelines and procedures of multiple agencies/organizational entities

Executive Admin Resume Examples & Samples

Support executives with all administrative tasks including answering phones, managing calendars, and making travel arrangements
Prepare on-going and special reports while obtaining necessary data and information from various sources. Develop presentation materials using PowerPoint, Excel, and other related products
Answer, screen, document and direct incoming telephone calls
Manage and reconcile expense reports and purchase requisition submissions
Collects and prepares highly confidential information for the use in presentations/meetings of executive staff, other employees, and non-company individuals
Documents meeting minutes for staff, as well as manage action items
Plans, organizes and manages multiple calendars
Coordinates all managing staff travel arrangements
Manages and reconciles expense reports, purchase requisition submissions
Handle administrative tasks and special projects, as required
High school diploma or G.E.D; Associates degree preferred
Post high school course work or equivalent experience required relating to the mastery of computer and office systems skills. (to include, but not limited to, MS Word, Excel, PowerPoint, Outlook and Publisher)
9+ years experience providing high level secretarial and administrative support in a senior executive environment
Ability to handle confidential material with discretion
Highly developed organizational skills
Significant customer service experience, utilizing strong inter-personal skills
Considerable experiences managing multiple and high level priorities simultaneously
Must be able to prioritize work assignments and be detail oriented
Highly developed inter-personal skills
Thorough knowledge of technical and business vocabulary

Executive Admin Resume Examples & Samples

Coordinate and manage executive's schedule, exercising judgment and tact in coordinating meetings, creating agendas and making appointments for Company and outside personnel
Schedule and coordinate travel, conferences, conference calls and department, team and 1:1 meetings
Prepare memorandums outlining and explaining administrative procedures and policies to supervisory workers and monitor compliance
Prepare, for review and signature, expense reports that may involve exchange rate calculations. May maintain a computer tracking system for budget purposes, product-related reports, and reconciliation of all department charges
May conduct various analytical special projects, especially involving budgets and preparations for Board and senior management meetings
Arrange programs, events or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and controlling event budget
Responsible for developing agendas, notices, minutes and resolutions for corporate meetings, with review by CMO and leadership team
Act as custodian of corporate documents and records
Take and transcribe dictation, and compose and prepare confidential correspondence, reports, and other complex documents
Answer and route telephone calls, transmitting decisions and instructions and answering inquiries to aid executive in the resolution of routine matters. Receive and assist visitors, recommending other contacts for them, as appropriate
Guide and instruct new staff and advise them regarding technical or administrative problems
Competently operate office equipment such as computer, printer, copier, security entrance, etc
Arrange complex and detailed travel plans and itineraries, compile documents for travel-related meetings, accompany supervisor when requested and assist with expense reports
Thorough knowledge of executive administrative practices and procedures; knowledge of protocol desirable
6+ years of administrative experience, supporting high level executives in a corporate environment
Proficiency with Outlook and Microsoft Office, including Word, Excel and PowerPoint and Lotus Notes
Experience working in a collaborative environment and building relationships with other Executive Assistants
Able to handle highest level of confidential information
Professional demeanor with a positive, can-do attitude
A natural problem solver, knows how move beyond barriers or roadblocks
Ability to put people at ease both over the phone and in-person
Ability to work with other technologies and online systems such as Webex, Concur, etc
Attention to detail/follow-up; Commitment to excellence; ability to handle multiple tasks while under tight deadlines; Self-starter; Ability to manage ambiguity; Resourceful

Executive Admin Assistant Resume Examples & Samples

Provide dedicated administrative support in a professional, confidential and organized manner
Maintain calendars and schedule both on and off-site meetings
Monitor e-mail and phone calls; proactively respond to and/or coordinate issues
Maintain and update distribution lists and contact lists
Organize/maintain department files, both electronic and hard copy
Daily interaction with all Functional Teams
Maintain high level of integrity and professionalism in handling confidential material on a daily basis
Ability to work proficiently and calmly under pressure situations
Administer specific applications/time bound processes to include specific SME tasks (AP, CETS, CTS ESC, ERT, FFP Kronos/SAP Masterfiles, Respond and rRcover) in an accurate and timely manner
Capable of creating customized actionable market reports using pivot tables, advanced formulas or macros
Work on special projects as necessary
2+ years experience Admin Support Consumer Goods Company
Detailed Knowledge and experience in Microsoft Word, Power Point, Excel
Ability to become proficient in multiple IT applications
Experience in Prioritizing work and multi-tasking - Strong sense of urgency
Outstanding organizational and follow-up skills - Discretion with sensitive information
Requires creative thinking and problem solving skills
Respects & Values differences, acts with integrity, and operates with justice

Executive Admin Assistant Resume Examples & Samples

Demonstrates a Positive Attitude by providing solutions; demonstrates desire to improve skills; receptive to constructive feedback
Seeks out developmental opportunities; can objectively assess personal job skills
Demonstrates appreciation for the work group; demonstrates pride in own ability and the Company
Work is complete, accurate, and timely; follows through on commitments and deadlines
Balances customer needs/requests with Company goals and objectives; portrays good judgment
Learns Verizon Telematics business: customers, products, services and industry trends; applies knowledge in day to day problems and solutions
Displays ability to apply necessary judgment and logic when solving problems and making decisions; uses a wide variety of sources on which to base decisions
Responsible for effectiveness in varying environments and with different tasks, responsibilities and people; maintains positive and constructive relationships with employees, peers and customers
Demonstrates the drive to proactively achieve goals and objectives which positively impact Verizon Telematics performance and results

Executive Admin Assistant Resume Examples & Samples

Minimum of 3 years admin experience supporting a Marketing/Public Affairs work environment
Prefer minimum of 2 years’ experience supporting VP level
Intermediate knowledge of MS Office (Excel, Office, Word)
This position is for 3+ months with possible extension
Candidate will need flexibility to work OT as needed
Looking for a stellar individual with strong communication skills
Experience in managing calendars in different time zones as well as global travel
Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable)
Completes all appropriate ETMS and OEC training as required and in a timely manner
Uses basic to intermediate software skills to perform work assigned
Uses and understands MS Office Suite and other business-specific software, including the Concur Corporate Travel Web site and PeopleSoft
Responsibilities will include all administrative functions of the department, including but not limited to the following
General administrative functions
Managing calendar for director
Ordering stationary as necessary
Coordinates new employee office setups and onboarding
May train/coordinate work for new administrative assistants Co-ordinate all travel for team, including
Scheduling travel, both domestic and international and visas as appropriate
Processing expense reports in a timely manner
Meeting event/planning
Preparing presentations and other business documents
Management of meetings/conference calls across time zone
Manage and maintain monthly department budget, including
Opening and management of POs
Monthly tracking of accruals and expenditures with vendors
LBE’s and forecasting as needed Key team member for on-site, internal, employee events, including
Liaising with internal facilities group to determine needs
Liaising with cafeteria to manage
Set up and managing of meeting invite, including RSVPs. Etc

Executive Admin Assistant Resume Examples & Samples

1-2 years of administrative experience
Excellent PC and mac/apple skills (MS Word, Excel, Outlook, current apple iOS)
TV coverage
Ability to adapt and work well under pressure
Ability to prioritize and handle multiple tasks
Good organizational and follow-up skills
A love for comedy
College degree preferred, high level or agency desk experience preferred but not required

Intermediate Executive Admin Resume Examples & Samples

Prepares confidential correspondence, periodical reports, meeting notices, presentation materials and other documents in appropriate formats using word processing, spreadsheets, graphics, and some desktop publishing software
Compiles information and prepares special or one-time reports, summaries, or replies to inquires selecting relevant information from a variety of sources
Acts as liaison between the Division Head and various senior managers with employees of the Company, clients, and all interested outside parties
Screens telephone calls, providing assistance and accurate information for routing non-routine calls
Maintains calendars, schedules meetings and makes travel arrangements
Determines methods and procedures to be used in resolving complex inquiries and may make on-the-spot priority decisions
Generates and maintains confidential files and handles details of a confidential nature
Operates with some substantial latitude for independent judgment and discretion
May supervise or train other Administrative Assistant personnel

Executive Admin Assoc Resume Examples & Samples

High proficiency in English and expertise in Microsoft Office and Internet
Fast Learner, anticipate needs and follow through
Creating Thinking, problem solver, experience with TTU procedures such as travel, techbuy, p-card reconciliation, e-pafs, fund account reconciliation
Experience as a high-level assistant

Executive Admin Assistant Resume Examples & Samples

Arranging meeting rooms, video and audio conferencing as well as coordinating team meetings, offsites, activities and other events
Ensuring timely preparation and processing of expense reports; reviewing expenses submitted to leader and highlighting any out of policy spend; tracking and processing of invoices
Organizing new hire first days, workstation, PC’s, office supplies
Pulling standard reports and employee data from MyHR, CareerTrack, PI and Compensation data tool
Ad hoc administrative tasks including: Updating powerpoint documents and/or creating powerpoint slides, updating/editing MS word documents, comfort with manipulating data and doing basic analysis

Executive Admin Assistant Resume Examples & Samples

Scheduling meetings, managing heavy travel and handling expense reports
Understanding the importance of confidentiality in all aspects of role
Responsible for managing various status reports and ad hoc projects, etc
Proactively partner with colleagues across all Turner divisions for business continuity
Closely and regularly partner with all Sr Executive Assistants; this position will have extensive contact with top levels of management, internal and external often of a sensitive nature
Superior collaboration and communication skills, both verbally and written
Responsible for assisting in the creation and design of PowerPoint presentations, Microsoft excel and word documents
Coordinate department - wide merchandise orders and office supplies
Must have excellent written and interpersonal communication skills, friendly and efficient personality, exemplary phone manner, and the ability to anticipate whenever possible
Passion for and understanding of Media
Project experience
Social media and digital knowledge a plus
Team player and able to balance, prioritize and be flexible
MS Office (Word, Excel, Outlook, PowerPoint) skills required
Proactive, ability to multitask

Executive Admin Resume Examples & Samples

Assist with the day-to-day operations and the facilitation of internal and external communication
Provide administrative support to senior executives in business operations, communications, and writing
Responsible for providing analytical and specialized support to relieve, assist, and, in delegated matters, act on behalf of senior and executive management
Requires demonstrated knowledge and experience to be able to handle complex demands with minimal assistance
The candidate must have 7 or more years of experience with Lotus Notes and the Microsoft Office Suite. 5 or more years of experience with populating websites, WIKIs, share documents, and collaborative tools
Bachelors degree (any discipline) or equivalent experience and 4+ years of specialized administrative support experience of an increasingly responsible nature at a senior level. Relevant experience may substitute in lieu of a degree if a waiver is approved by the customer
Previous experience supporting IC programs

Executive Admin Resume Examples & Samples

Reviews work products of others
Requires demonstrated knowledge and experience to work independently and be able to handle complex demands without assistance
The candidate must have 7 or more years of experience with Lotus Notes and the Microsoft Office Suite. 7 or more years of experience with populating websites, WIKIs, share documents, and collaborative tools
Bachelors degree (any discipline) or equivalent experience and 8+ years of specialized administrative support experience of an increasingly responsible nature at a senior level. Relevant experience may substitute in lieu of a degree if a waiver is approved by the customer
Desirable experience includes previous experience supporting IC programs

Executive Admin, Administration & Management Resume Examples & Samples

Executive Site Admin for the North Orlando call center location reporting to the Associate Director of Operations
This individual must be professional to provide administrative support in a well-organized and timely manner
Work on a one-to-one basis on a variety of tasks to support the site, the DCO and overall communication
Act as the point of contact between site staff, executives, leadership and internal / external clients
Work as primary support staff for all client visits and must be well organized, detail oriented and articulate in the coordination of small and large events and activities
Responsible to coordinate, oversee and publish the site calendar as well as providing support the DCO accounts site activity calendars
Responsible to book all travel, maintain receipts and submit expense reports
Maintain and arrange meetings and appointments and provide reminders
Take meeting notes, communicate meeting agendas and accurately enter and track action items
Coordinate, receive and process mail for site and distribute to other sites as appropriate
Primarily responsible for site based compliance activities to include locker audits, key logs and compliance walk through reports
Assist DCO with presentations, data review, tracking and follow up as necessary
Manage PAR forms, payroll corrections and hours for conversion of employees from new hire to casual temp to associate role
Monitor office supplies
Produce reports, presentations and briefs
Support DCO as needed
Proven experience as administrative assistant or in other similar position
Full comprehension of office management systems and procedures
Excellent knowledge of MS Office, Excel, PowerPoint, SharePoint, One Note, Publisher
Up-to-date with advancements in office gadgets and applications
High level verbal and written communications skills
High School education or equivalent experience
Complex problem solving
Demonstrated financial discipline
Knowledge with travel systems such as Concur
Background and familiarity with PCs, equipment, and phone systems
Moderate understanding of call center operations, processes, tools and systems
Ability to speak and present to all levels of leadership and employees
Extemporaneous speaking to large groups and audiences
Ability to coordinate small and large scale events
Demonstrated ability to plan and execute events while working within budget

Executive Admin Assistant to APJ President Resume Examples & Samples

Screens requests for time and meetings to ensure relevant and priority
Tracks operational data related to expenses including assignment related matters
Maintains accurate schedule of activities of the leader/executive supported, including complex meeting coordination and may include travel arrangements
Work with peers to global leaders to arrange meetings for this leaders as they travel
Works with vendor or partner to arrange meetings
Coordinates special projects and department activities
Coordinates office functions with other departments
5years relevant working experience with senior leaders, preferably working across the APJ region
Ability to effectively respond to shifting and changing priorities of a complex nature
Demonstrated ability to multi-task often competing requests or timelines
Expert knowledge of software programs especially MS outlook and MS Excel
Ability to work across different functions (eg. IT, Finance, HR) to co-ordinate arrangements
Solid writing, analytical and problem solving skills

Executive Admin Resume Examples & Samples

Develop, report, and manage schedule data for projects
Generating all Travel Work Orders (WAF) including back up data and estimates/backup for invoicing
Coordinating Travel logistics for all PMAC personnel (including subcontractors and future Commissary Facility Condition Assessment Teams)
Answering phone for PMAC Core Team
Preparing mailings and FedEx in support of DeCA PM’s/Area Managers to Technical Inspectors
Inventory Management; Ordering office supplies for PMAC Core Team located at Lackland, TX and On-Site Technical Inspectors; Coordination of Base Security Passes
Typing and data entry, filing, printing, ordering office supplies and other clerical work. Other responsibilities include supporting contract and accounting tasks
Candidate will work for the Jacobs Program Manager, but will work as a supporting team member for the entire CORE team staff, area managers, and TI’s in the field
High school diploma is required. Advanced education and/or construction administration experience is viewed favorably. College degree is not required, but any additional education post High School is preferred
Excellent user skills and comfort level inside the MS Office suite of tools is required – including strong Excel experience
Multitasking critical skill set
Strong typing skills and telephone communication skills is required
Familiarity with accounting software is desired but not required
A minimum of 3 years’ experience in a similar role is preferred
A local applicant will be seen as more competitive and is preferred

Executive Admin Resume Examples & Samples

Proactively manage a wide range of administrative duties and processes required to directly support 2-3 senior executives
Professionally represent the business/functions supported to a broad range of senior executives within a globally dispersed leadership team as well as to external clients as needed
Closely maintain Executive calendars including scheduling appointments, events and meetings
Coordinate complex global travel and process expenses
Maintain professional office environment and partner effectively with the administrative team to provide back-up as needed to other Executives up to and including the line of business President
Employ discretion and protect sensitive and confidential information received and generated
Assist and support preparation of PowerPoint decks for Executive reviews
Utilize knowledge of company operations, policies, and department functions in performing duties, many of which are confidential in nature, with minimal direction
Perform additional project work and other duties as assigned
Ability to work/be available extended hours/weekends as needed
2+ years administrative experience
In depth knowledge of Microsoft Office tools including, Outlook, Excel, PowerPoint, Word
Experience with Concur travel and expense system
Experience creating and maintain Sharepoint sites
Ability to manage multiple calendars and handle complex scheduling events

Executive Admin Assistant Resume Examples & Samples

Provide administrative support to senior leadership for Global Risk. Provide tertiary and/or back-up support to other executive teams as required; partner and collaborate across site administrative teams to ensure organizational requirements are met
Ability to appropriately manage and demonstrate sensitivity to issues of a confidential and/or sensitive nature on a recurring basis
Effectively prepare, create, distribute and maintain reports, presentations and communications both internal and external. Initiate routine and non-routine correspondence and memoranda
May prepare and distribute meeting notes and action items, track completion of tasks for a broad area, conducting timely follow up on outstanding items and providing support needed to resolve issues
Proactively perform office management responsibilities such as inventory and order of supplies, coordinating candidate/new hire processes; IT/ equipment requisition, management of invoices and tracking of payments
May utilize the assistance of other administrative personnel on a project basis
May carry out assignments that are more long-term in nature and affect the operations of the business
High school diploma with five to ten years of advanced administrative experience in a Corporate office environment. Bachelor’s degree strongly preferred
Previous administrative experience in a high volume, client-oriented environment to include direct support of multiple leaders/ executives with competing priorities
Strong technical aptitude. Advanced knowledge and experience with MS Office to include MS Word, Excel, PowerPoint, Visio and Project. Knowledge of HTML and MS SharePoint preferred
Strong written/ verbal communication skills; strong composition skills demonstrated through practical experience. Strong command of grammar and proofreading ability
Solid interpersonal skills with the ability to effectively and proactively communicate with individuals at all levels of the organization
Collaborative style; ability to develop and maintain effective working relationships both internal and external to the organization
High degree of professionalism; mature demeanor; able to work on assignments of a confidential nature
Solid analytical skills; strong decision making capabilities coupled with the ability to analyze situations and provide recommendations. Sound judgment with the ability to learn, recognize and support the organization’s preferences and priorities
Effective at managing multiple priorities under tight deadlines, ability to deliver solid and consistent results and bring assignments to successful completion. Strong organization and prioritization skills
High learning agility; ability to learn quickly and digest information. High degree of business acumen; strong fiscal aptitude
Ability to take direction from multiple individuals; ability to flex to the work styles of others. Demonstrable intellectual curiosity, initiative and resourcefulness
Ability and willingness to travel as needed; estimate up to 10%

Executive Admin Resume Examples & Samples

Assist with the day-to-day operations and the facilitation of internal and external communication. Will work with Group Communications relating to communications from the OM to Operation personnel and SPO web site updates
Provide administrative support in business operations, communications, and writing. Oversee/support web-based and email-based OM communications to the Operation including weekly division status reports; ensure web-based information is current and accurate
Manage OM’s calendar/schedule and email account; plan travel, meetings and logistics to and from meetings. Schedule OM participation in all-hands meetings; support OM in meeting OM’s daily and long-term goals and responsibilities. Ensure that clearances are transferred when required for meetings at government and contractor facilities
Serve as gatekeeper and point of contact for in person meetings
Assist OM with time management and organizes according to daily priorities. While in Arlington ensure meetings are running on time with schedule
Plan, organize and implement high level meetings and offsite events required throughout the year
Keep contacts organized and up to date
Prepare expense authorizations and expense reports in a timely manner
Provide analytical and specialized support to relieve, assist, and, in delegated matters, act on behalf of senior and executive management. This includes review and oversight of the Facility SDAS reports for Arlington and San Diego providing an accurate status of the Operations real estate footprint in San Diego and Arlington. It also includes offering ideas for cost-saving measures across the operation
Review work products of others
Must work independently and be able to handle complex demands without assistance
Interface with executives both within Leidos and in other companies. Interface with senior government executive service employees
Bachelor’s degree (any discipline) with 8+ years of specialized administrative support experience of an increasingly responsible nature including experience as an executive administrator or 4 additional years of relevant experience in lieu of a degree
Must be able to obtain and maintain a Secret Security Clearance
Must have 7 or more years of experience with the Microsoft Office Suite
Must have 7 or more years of experience with populating internal websites (e.g., Vector), share documents, and collaborative tools (e.g., VPC)
Current Secret Security Clearance

Executive Admin Resume Examples & Samples

Thorough knowledge of company operations, policies, and procedures across the enterprise and all MTS businesses desired
Ability to work independently with little or no supervision. This includes interaction with staff at all levels, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality
Meticulous attention to detail, excellent analytical ability and a strong sense of urgency
Volt is an equal opportunity provider

Executive Admin Assistant Resume Examples & Samples

Bachelor’s Degree or equivalent plus 2 – 5 years of relevant work experience
Typically requires 4+ years of demonstrated knowledge in project coordination experience
Requires advanced communication skill level for written and oral presentations, planning, negotiation, and reports construction, with knowledge of internal policies and presentations
Ability to creatively and effectively convey ideas through verbal and written communications. Excellent organization and people skills
Requires the ability to create mathematical computations in spreadsheets and convert to presentation level materials (with some direction)
Requires the ability to describe business problems and their solutions to management. Makes recommendations to management for improvements to various projects, tasks and objectives
Participates as a key player on other projects and represents the business unit in division-wide transformation projects
Assists with general administrative duties including general correspondence, travel planning, and arrangement of meetings/events/facilities
Processes and coordinates department accounts payable and expense reports

Executive Admin Assistant Resume Examples & Samples

Calendar management and support as well as arranging NY office share coordination
Provide liaison support between AXP and the external HR partner AON Hewitt (via AXP Service Delivery Team)
Handle meetings logistics (for both large and smaller team meetings) and oversight; including conference room scheduling, audio & visual (tele-presence), production of meeting materials, catering etc
Accurate and timely Expense management
Attendance tracking and reporting for the team
Support on-boarding, off-boarding of team members
Purchasing/installation of equipment, hardware and software and creating the appropriate service tickets and support
Ordering and maintaining inventory of office supplies
Provide back-up support to other HR GSCS administrative assistants
Special projects/assignments that relate to the VP organizations
Excellent organization skills with a strong focus on attention to detail and execution
Ability to prioritize, multi-task and manage time-sensitive deadlines in a complex, fast-paced environment
Strong follow-up skills
Impeccable verbal and written communication skills
Experience with and technically proficient in Microsoft Outlook, Excel, PowerPoint, Ariba, Concur Expense Management and other AEXP specific systems
Previous experience booking travel and managing calendars of multiple leaders
Ability to be proactive and anticipate the needs of the Vice Presidents in an extremely dynamic office environment
Discreet and professional demeanor
Excellent problem solving and results orientation
College degree preferred but not essential

Executive Admin Resume Examples & Samples

Effectively interface with employees from other groups within Knowles and senior executives inside and outside the company
Demonstrated ability to maintain high level of professionalism, confidentiality, discretion and judgement
Strong teamwork skills and ability to offer suggestions and improvements to process and work effectively across a range of personalities and cultures
Very strong technical competency, specifically with MS Word, Excel, PowerPoint
Experience with setting up and management of virtual meetings and tools e.g., GoToMeeting and conference calls

Senior Executive Admin Resume Examples & Samples

Perform highly diverse executive administrative and general office duties, including but not limited to, maintaining complex calendars, arranging regional and global travel, coordinating meetings/events, processing expense reports, preparing presentations and data worksheets, attend Asia Operating Committee leadership staff meetings, managing department files, and processing mail
Coordinate and prepare meeting materials for Asia Operating Committee meetings and presentations; attend meetings, document commitments made by OpCom Committee members during meetings, and maintain comprehensive and accurate records of materials and meeting notes
Effectively communicate with leaders in all regions of the world (Asia, North America, Latin America, Europe). The position requires interaction with Mead Johnson’s Executive Committee (EC), their Associates, members of Mead Johnson’s Board of Directors and MJN employees and managers
Ability to communicate effectively to the external government officials and agencies as needed. Understand corporate external communication practices and direct external queries and calls to appropriate personnel within Mead Johnson
Plan and coordinate large meetings with senior leaders including the global Executive committee (EC), Executive Leadership Team (ELT) and Regional Finance meetings in Asia
Ability to handle confidential information highest degree of discretion and integrity while demonstrating considerable use of tact, diplomacy and sound judgment
Functional assistance will also be required for managing budgets, processing invoices, and preparing executive reports
Provide leadership and guidance to the team of executive assistants in the MJN Asia Pacific Office

Executive Admin Resume Examples & Samples

3+ years Administrative Assistant experience – Must!
Experience supporting senior staff - a plus
Experience in travel management & logistics – a plus
Experience in using Microsoft Office applications, specifically using Excel and creating high quality presentations in PowerPoint – a must
High proficiency in English is a must
Previous experience working in a deadline driven environment
Ability to solve problems and think quickly under pressure
Must be comfortable working in a fast paced, high stress environment
Exceptional organization, prioritization, multi-tasking and time management skills
The ability to complete projects in a quick manner; be detail oriented and focused and a proactive & assertive approach to handle tasks and responsibilities
Successful & complex multiple calendar management experience with Outlook
The ability to track budget, analyze spend and generate PO’S
Manages travel schedules
Excellent written & verbal communication skills; as well as strong people skills
Proficiency in Microsoft Office applications, including Excel and PowerPoint
Support office/ team events
Works independently with a high degree of integrity, maintains high level of confidentiality
Prioritize work and handle diverse situations

Executive Admin Resume Examples & Samples

Assist the Director in calendar organization, budget management, travel, expense management, and meeting coordination
Coordinate R&D purchases with the Procurement and Finance departments
Assist team with travel arrangements and expense management
Coordinate team meetings and team building activities
Be the point person for new hires; determine physical location and partner with IT to order and set up work space and equipment
Assist in coordinating communications between Client's locations
Assemble data required for correspondence, reports and meetings
Utilize a variety of software applications; operate PC’s and performs the full scope of work processing and/or spreadsheet applications
Capable of working under general direction with little supervision
Work independently on various special projects under general direction of leadership
Communicate with Departmental distribution via e-mail for a variety of information
Receive, screen, prioritize and route telephone calls and mail to appropriate personnel
Coordinate shipments to conference locations and to the sales force
Monitor adherence, recommend revisions to budget allocations, and assist department with budget preparation
Maintain records (both electronic and paper) of expenses and budget balances by cost center on a bi-weekly and monthly basis
Monitor and track p-card purchases and reports
Monitor departmental expense budget reports for adherence to budget allocations
Work with departments under direction of Director in the preparation for proposed budgets
Recommend appropriate additions/deductions from departmental budgets as necessarySearch Jobs US

Executive Admin to the VP, IT Resume Examples & Samples

Microsoft Office and Technology Savvy
Strong written and spoken communication skills
Process and Analysis skills
Budget Excellence
10+ Years of experience of relevant experience. An enthusiastic individual with a strong desire to excel with limited experience should also consider to apply
Graduate in any discipline with a few credentials in finance, communication, project management and technology

Executive Admin Resume Examples & Samples

Obtain position details from manager; Work with Corporate HR to establish or revise position specifics
Strong administrative assistant background, including strong technical capability (probably no less than 5-7 years admin support experience)
Strong ability to exercise discretion, judgment, tact, and initiative (someone to take charge and be willing to jump in and do whatever it may take to get the job done, including covering for other functions as needed...someone that makes things happen)
Positive/upbeat attitude, all around team player (someone that enjoys what they do)
Excellent organization skills coupled with the ability to effectively prioritize and meet deadlines, in essence good project management capability
Strong Microsoft Office skills and a working knowledge of Visio org charts

Executive Admin Resume Examples & Samples

Calendar management and scheduling
Copying, collating, binding – desktop publishing
Report creation
Plan, coordinate, and administer small and large events
Coordinate Web and Video conferences
“Champion” of Culture! Promote Division Events, Employee Contests and Community involvement
Experience Supporting multiple Executives and Divisions within an organization
Advanced level technical skills with Microsoft Office tools, Word, PowerPoint, Excel, and Outlook required. Visio a plus
Strong experience developing processes/procedures and process flow documents
Superior organization and project management skills
Ability to work independently, think critically, and exercise delegated decision making
Flexible – able to excel in a fast paced environment with changing priorities

Executive Admin Assistant Resume Examples & Samples

Serves as primary point of contact to the C-Suite Executives
Provides consistent high quality administrative support to the Executive team, using sound judgment in dealing independently with a variety of routine and non-routine problems and situations
Manages the calendar and daily schedule of assigned Executives, ensuring the most efficient use of time
Serve as a liaison between assigned Executives and other key members of management and employees related to Company activities
Arranges teleconferences and meetings; makes travel arrangements and processes expense reports in a timely manner
Takes the lead in developing and maintaining efficient filing systems to ensure files are accurately maintained, archived, and readily retrievable
Prepares accurate drafts/final documents from rough copy, proactively identifying any issues, problems or inconsistencies within the material
Provides support for a variety of department projects and initiatives

Executive Admin Assistant Resume Examples & Samples

Demonstrated effective calendar management, meeting coordination with internal/external business partners
Manage team roster and org charts
Scheduling and Support of in-office Team Meetings
Manage team approval processes
Prepare and reconcile Corporate Card expenses for VP and Directors
Managing budget costs and accruals as required
Managing SR requests and office supplies database desktop resources
Successful on boarding or off boarding Amex employees
Proficient in Word, Excel and Power Point as well as Amex systems such as Ariba Buyer, Concur and Axiom required
Effective relationship skills to engage with a large employee population
Proactive, self-motivated and a team player
Manage multiple priorities within established timeframes and demonstrates flexibility
Maintain proficiency in tools at Amex as they are updated or changed
Strong interpersonal skills: ability to interact with all teams, including leadership, internally and externally, in the US and internationally
Strong follow-up skills are required with excellent attention to detail

Executive Admin Resume Examples & Samples

Manage schedule, travel, expenses, budget and correspondence for Senior Executive for Government Affairs and Policy
Communication with direct colleagues and the business about data gathering and analysis. Contributes to projects as a team member
Prepare briefing material for visits of senior GE executives
Organize meetings and events as required by the GA&P team
Attend briefings and meetings relevant to GE
Fluency in English, both spoken and written. Proficiency in Arabic preferred
Strong academic and professional credentials
Proficient in Microsoft Office Suite
Strong research and written communication skills
Self-starter and strong work ethic
Preferred candidates also will possess international experience, additional foreign language skills, an interest in the role of government and familiarity with GE’s worldwide operations

Executive Admin Assistant Resume Examples & Samples

Communicates in person and through correspondence with different contacts inside and outside of Ryder System Inc. such as Board of Directors, shareholders, consultants, employees, officers, vendors, and customers
Composes, prepares, edits, and types a wide variety of documents such as manuals, brochures, proposals, reports, letters, memos, presentations, organizational charts, confidential material, and other on behalf of the officer. Documents may include extensive charts, spreadsheets, tables, and figures. Ensures correct format, accuracy, and proper grammar, punctuation and spelling are maintained
Screens and directs incoming telephone calls, emails, and visitors. Refers to appropriate personnel or attends to inquiries and actions that do not require officer’s attention
Maintains appointment calendars. Serves as the focal point in coordinating and scheduling activities, meetings, and conference calls. Provides audiovisual and/or other ancillary equipment and materials as needed
Coordinates all air travel, ground transportation, and hotel accommodations arrangements
Performs certain administrative business related duties including budgeting, ordering supplies, maintaining files, receiving and distributing mail, maintaining confidential information, and accounts payable/receivable tasks
Enters data into the different systems and databases. Creates, runs, and/or develops several listings and reports from the different systems, software, and/or applications
Works on special projects as assigned

Executive Admin Asst-tamp, FL / Va Beach, VA Resume Examples & Samples

Writes and routes confidential correspondence
Screens, handles or distributes incoming phone calls and complaints
Maintains confidential correspondence and general files. Orders supplies
Prepares and tracks budgets
Coordinates travel plans
Submits expense reports
Compiles and distributes meeting minutes. Compiles information for reports, documents and proposals
Collates and assembles materials, makes arrangements for meetings/presentations
Organizes chart up-dates
Prepares forms and reviews documentation for conformance with internal policies and procedures
Utilizes various software packages such as spreadsheet, word processing, data base and graphics to produce high quality reports, presentations and documents
Researches, verifies and prepares reports
Creates and maintains databases

Executive Admin Assistant Resume Examples & Samples

Performs responsibilities to project a professional image for the company and Executive Team
Demonstrates excellent interpersonal, verbal and written communication skills, including strong listening skills. Project enthusiasm, professionalism and consistency in interactions with all contacts
Acts as a gate keeper of an executive's office and schedule, maintaining calendar and contact address book
Coordinates the logistics for travel, company meetings, conference calls, handling expenses and expense reporting
Acts as a liaison to the Executive/Department Teams by maintaining knowledge of the company's activities to assist in policies, procedures and administrative matters
Handles details of highly confidential and sensitive matters that require mandatory discretion. Understands handling of these issues need to follow company policies and can have a direct impact on the efficient operation of the company and leadership team
Demonstrates high-level technology and computer skills. (Microsoft Word, Excel, PowerPoint, VISIO and Project Management software as well as setting computer and office equipment for corporate meetings and events
Proofreads documents for accuracy, completeness and conformity to established formats
Ability to multi-task and stay on task with regular interruptions. Attention to detail while processing high levels of output
Designs and creates brochures, forms, flyers and other marketing/informational materials
Prepares accurate, high quality correspondence, reports, memos, forms, agendas, presentations, meeting minutes, directories and any other needed materials
Manages facilities issues including location moves
Handles and prioritizes phone and mail communications directed to an executive
Establishes and keeps current office files for an executive and safeguards the confidentiality of such files
Summarizes the content of incoming materials or meetings to assist the executive
Coordinates new information with background office sources and draws attention to important information or conflicts and makes recommendations on such matters
Assists with coordinating logistics and details for the Executive Team meetings
Demonstrated high level organizational and time management skills
Provides general administrative support including routing and returning calls, hosting visitors, accepting special delivery packages, faxing and copying
This is a full time position and works Monday through Friday, 8am- 5pm, with extended hours as necessary
Time management skills
Oral & Written communication skills
Positive work attitude
Willingness to learn and grow
Ability to multi-task and be detail oriented
Ability to work well with various personalities
Ability to accomplish goals with little to no supervision
Additional skills in: Filing, proofreading, formatting, report writing, basic bookkeeping

Executive Admin Assistant Resume Examples & Samples

May open and sort mail, order supplies
Maintains complex top executive's calendar(s)
Advanced computer skills including complete MS Office Environment (Outlook, Word, Excel, PowerPoint, Visio). Knowledge and ability to use general office equipment, such as copiers, faxes, printers, computers, etc. Demonstrated commitment to quality and professionalism. Ability to identify continuous improvement activities to improve efficiencies of work
Excellent communication and interpersonal skills. Also, requires demonstrated ability to effectively interact with all levels of the organization

Executive Admin Assistant Resume Examples & Samples

The ideal candidate will be flexible, exercise considerable discretion and independent judgment, and have the confidence and professionalism necessary to interact at all levels of the organization
Incumbent is expected to build and maintain positive relationships with staff and peers
Facilitates communications and acts a point of contact and liaison on behalf of VP
Organization and maintenance of the VP’s calendar using a high level of integrity. Maintains/coordinates meetings along with all logistics, catering, planning, follow-up, etc
Improves department administrative efficiency and provides other general administrative/clerical support as required, such as receipt and distribution of mail, screening incoming calls, preparing shipments and service requests
Coordinates US and complex International travel arrangements
Ensures processing of weekly payroll and attendance tracking across team
Prepares expense reports in line with company policy on a monthly basis
Processes purchasing requests
Manages BCA corporate card account processes and reporting
Ad-hoc special projects as needed
Five years of Executive Administrative experience supporting Senior management
Ability to interact with all levels in a professional manner
Ability to interface with strategic partners and outside clients with professional attitude
Ability to remain calm under pressure in a fast-paced, ever-changing environment
Demonstrated experience managing complex calendars and coordinating meetings/events and booking complex travel arrangements
High quality oral and written communication skills
Strong relationship, interpersonal and networking skills
Ability to manage multiple tasks simultaneously adhering to shifting business priorities, remaining flexible, resourceful and efficient
Orientation for accuracy, completeness and careful attention to detail, including a sense of urgency in executing tasks
Proficient in Microsoft Office Suite including Outlook, Excel, PowerPoint, Word and SharePoint
Experience with online supply ordering, travel booking and expense management systems
Ability to exercise discretion and independent judgment, including ability to handle confidential information with ease and integrity
Team player who collaborates well with others
Proactive self-starter with high levels of personal initiative and a positive attitude

Executive Admin Resume Examples & Samples

At least 3 years experience in PMO support
At least 3 years experience in Technical skills in Microsoft Excel, Word, and Powerpoint
At least 3 years experience in Ability to multitask and keep organized
At least 3 years experience in Teamwork and Collaboration
At least 3 years experience in Organizational Skills
At least 3 years experience in Conflict Resolution

Executive Admin Resume Examples & Samples

Support for the CFO and members of the Finance and IT teams, including but not limited to, administrative and project related activities
Independently manage priorities and help/drive the Finance and IT teams on follow up and on-time delivery for key deliverables, including the day-to-day calendar management for CFO and direct reports
Handle logistics for Investor Relations events, including quarterly earnings and analyst/investor calls, analyst day conferences and investor relations roadshows
Interfacing at all levels both internally and externally on matters relating to department activities and members of the team
Act as a liaison between Board of Directors and/or Executives as required
Assist with preparation of Audit Committee activities, including processing Audit Committee meeting documents, as needed
Schedule and coordinate meetings with investment banking firms, research analysts and business partners
Filter general information, queries, phone calls and invitations to the CFO by redirecting or taking forward such contacts as appropriate
Administrative support to Treasury and Accounting functions/departments
General administrative support for onsite Auditor teams
Generate and develop presentation materials for executive staff and company-wide meetings
Arrange domestic and international travel for CFO and oversee department travel needs
Facilitate support including assisting with meetings and conference room prep and cleanup, ordering food, and organizing and follow up on internal and external conferences/meetings/events
Research, prioritize and follow up on incoming issues and concerns addressed to the CFO, including those of a sensitive or confidential nature. Determine appropriate course of action, referral or response
Assist in processing expense reports and purchase requisitions
Exercise good judgment while handling confidential information
Generating correspondence, presentations, communications, reports, and analysis relating to the department's programs, products, and services
Prepare and manage all files and resources related to the department's business activities including electronic and hard copies, management of offsite storage, materials, agendas, and presentations to use in discussions and meetings or needed for distribution
Collaboration with Exec Admin team, including providing back-up support for team during vacation and absence periods
Perform special projects as needed
5+ years of experience working in an executive admin or equivalent position supporting a Public Company Finance organization
BA or AA degree preferred
Demonstrates a high level of independence and initiative to resolve issues and make recommendations for new procedures
Resourceful, learns quickly and pro-actively takes on new challenges as they arise
Manage numerous projects simultaneously under deadline pressure
Demonstrate strong administrative skills, attention to detail, commitment to customer service and exceptional multitasking ability
Be highly proficient in MS applications such as Outlook, Word, Excel, PowerPoint, Skype for Business, Visio and OpenText or an equivalent document management tool
Excellent interpersonal, written and oral communication and organizational skills including the ability to effectively communicate and interface with all levels of staff including internal/external customers
Be self-motivated/self-starter, detail oriented, flexible and a team player
Effectively manage time to organize and prioritize tasks
Ability to set priorities on the calendar; conduct daily reviews and calendar planning
Flexible and available outside of regular working hours, as necessary

Executive Admin Resume Examples & Samples

Prioritize, maintain and organize Executives group’s schedules, action items, calendars, meetings and work flow, with particular attention to organization
Provide executive level administrative support to said teams. This includes filing, sorting mail, coordinating mailings, maintaining calendars, scheduling and coordinating meetings and tracking workflow
Coordinating conference calls and reserving conference lines for large groups
Prepare executive level papers, correspondence, memos, documents and reports utilizing PowerPoint, Word and Excel
Prepare spreadsheet analyses and presentations for various projects and initiatives
Organize employee meetings and events
Utilize QuickBooks and doing some bookkeeping
Work as requested on special projects
Assist department management with monitoring and implementing departmental controls
Coordinate and maintain compliance documentation and records
Assist on special projects and other duties as assigned
Work as a team player and communicate with all levels across the company
Schedule meetings, catering, travel arrangements and phone conferences for Executives and staff
Act as gatekeeper and have ability to direct phone calls and visitors based on schedule, priorities and projects
Attention to detail and accuracy; express ideas clearly in written and verbal form
Prioritize tasks to meet multiple and changing deadlines
Team player, reliable and eager to learn
Accurately type 60+ WPM
Solid work history and references required
Pre-employment screenings are required
Demonstrated organizational, coordination and interpersonal skills
Proficiency with Word, Excel, PowerPoint and Outlook
Proficiency with QuickBooks
Previous database management experience is a plus
Ability to handle information of a highly confidential nature
Ability to work as a member of an integrated team
Demonstrated ability to multi-task and prioritize work under time constraints and pressure
Strong customer service focus and ability to interface effectively with all levels of the organization
Attention to detail and accuracy, organized and self-starter
Ability to work evenings when needed and flexible with schedule

Executive Admin Resume Examples & Samples

Provide high level clerical and administrative support to designated executive(s) of the Leadership Team including, managing the executive’s calendar, scheduling and confirming appointments, arranging for meeting rooms or facilities, making and confirming travel plans; follow up on outstanding assignments delegated to executive’s subordinates
Conserve executive’s time by reading, researching and routing correspondence, as appropriate
Appropriately screen visitors, phone calls, meeting invitations, emails or physical mail, and direct accordingly; provide information to callers, who may include key internal or external sources, requiring comprehensive knowledge of company policies, practices and operations; maintain confidentiality of sensitive information
Handle ad hoc requests and queries appropriately
Perform other duties as assigned or apparent
A minimum of three years administrative support experience at a progressively responsible level required, including management of projects
A Bachelor's degree in business, management, or related field preferred
Working knowledge of Sharepoint is preferred
Administrative experience strongly preferred
Strong decision-making and judgment capability
Effective oral, written, and interpersonal communication skills to effectively communicate with Company personnel at all levels, executives from external organizations, including government, regulatory or businesses
Convey a professional image
Proven ability to work independently and manage multiple projects and activities simultaneously

Executive Admin Resume Examples & Samples

Responsible for supporting the Operations and Sales teams of the organization and ancillary functions through data gathering, analysis and process coordination
Plan and implement small projects and goals, track deliverables, implement and manage changes and interventions, assess the output/results of the project and revise work plans as appropriate
Function as the point of contact for production, packaging, inventory, and transportation of material and equipment needed for conferences and other marketing events
Coordinate, develop, and/or manage databases and other information tools to achieve sales objectives
Assist in the development of Operations, Sales and Marketing plans
Develop and maintain documentation of process flows, organizational material, and standard operating procedures; distribute internal communications on these processes to ensure understanding and compliance
Act as the liaison to staff for functional processes such as accounts payable, procurement, and travel and expense
Perform routine administrative assignments such as scheduling meetings, making travel arrangements, ordering supplies/services, and developing and preparing reports to ensure optimal operational performance
Microsoft Office proficiency with advanced competency in Excel and PowerPoint
Competency working with databases and SharePoint sites
Demonstrated ability to effectively manage small projects
Able to identify KPI’s for a sales organization and create effective/scalable reporting to leadership
Strong organizational skills including the ability to plan, direct, organize, prioritize, and control business operations
Ability to work independently with only general management direction
Able to multi-task and remain calm in a busy and stressful environment
Excellent communication and interpersonal skills, with the ability to work well with all levels of management, staff, external partners and vendors
Personal integrity and demonstrated commitment to sound, ethical, moral and legal business standards and practices; maintain a high level of discretion and confidentiality
Adaptable to changing requirements dictated by industry and the team environment
Prefer experience working within a sales organization

Executive Admin Resume Examples & Samples

The ability to work overtime is required. Must have at least 5 years experience supporting senior level executives, preferably with some experience in telecommunications and within a Sales and Marketing department or an entrepreneurial environment
Individual must be able to work for "virtual" and "on site" executives who travel extensively
High proficiency in Microsoft Office: Word, PowerPoint, Excel and Outlook calendar
Some knowledge of Visio and other graphical software programs would be helpful
Individual must be professional with the ability to quickly switch gears while maintaining composure
Must be great with detail, flexible, high energy and very organized
Strong verbal and written communication skills are necessary
Willing to work well within a team environment
Must be extremely discreet with confidential material

Executive Admin Resume Examples & Samples

Legal or Financial experience is a must with preferably 7-9 years of related job experience
Advanced proficiency with Microsoft Word, Excel is required
Must have specialized or in-depth knowledge, expertise and skills in the area of responsibility essential to execute functional objectives
Strong planning and decision-making skills to develop and implement office programs
Enthusiastic team player with a positive attitude who works well with others
Resourceful / takes initiative / is proactive
High School Diploma required; college or business school desirable

Executive Admin Assistant Resume Examples & Samples

Act as the point of contact between the executives
Undertake the tasks of receiving calls, take messages and routing correspondence
Develop and carry out an efficient documentation and filing system

Executive Admin, Senior Resume Examples & Samples

Polished, highly professional demeanor. Ability to handle confidential information appropriately. Ability to effectively make and manage complex travel arrangements. Excellent oral and written communication skills. Significant PowerPoint, Excel, Word, and Outlook experience required
Typically Minimum 8+ Years Relevant Exp
Associate's Degree
Business
Typically Minimum 6 Years Relevant Exp
Administrative support of upper management or executives
International Association of Administrative Professionals (IAAP) Certification
Skills / Knowledge - Has substantial understanding of the job and applies knowledge and skills to complete a wide range of tasks
Job Complexity - Works on assignments that are routine to moderately difficult, requiring some decision in resolving issues or in making recommendations
Supervision - Normally receives little instruction on daily work, general instructions on newly introduced assignments
MS Office - Creation of spreadsheets, PowerPoint presentations, etc

Executive Admin, Gcib Management Resume Examples & Samples

Extremely heavy calendar management; coordinating and scheduling internal and external meetings
Extensive scheduling of international and domestic travel
Comprehensive phone coverage and expense processing
Communicating and interacting internally with all levels of the group and across business functions, finance, personnel, and technology, as well as externally with clients and their teams
Serving as a resource for basic company policies and procedures
Quickly learning and keeping up to date on a variety of software programs
5+ years Investment Banking or financial services support experience, executive-level support preferred
Polished and professional in person, phone and email communications
Significant time management, organization, multi-tasking and prioritization skills
Advanced skills in Outlook and other MS Office programs (Excel, Work, PowerPoint)
Strong attention to detail, ability to work effectively under pressure and time constraints
Concur or similar experience processing travel and expenses
Exemplary demonstrated work ethic

Executive Admin Assistant Resume Examples & Samples

Knowledge of major department/business unit functions
Advanced command of Microsoft Office Suite (Word, Excel, PowerPoint)
High level of accuracy, attention to detail and ability to proof one's own work as well as the work of others
Able to assess work load and re-prioritize as needed, handling multiple task under tight deadlines
Ability to work under pressure as well as the ability to deal with interruptions and other unexpected events and make necessary adjustments
Ability to influence and persuade various internal and external constituents to drive projects to completion
Ability to interact with all levels of management and staff

Executive Admin Assistant Resume Examples & Samples

Uses appropriate tools for required work including Microsoft Outlook, Word, Excel, and Power Point to track, document, report data, and maintain web pages
Reviews documents and proofreads work for grammar and spelling, accuracy, consistency of terms, and completeness; ensures document text and graphics adhere to corporate and organization guidelines and standards
Collects, reviews, enters, and formats accurate data into spreadsheets, databases and other electronic tools
Prepares documentation for payment of vendors, consultants, and suppliers; submits documentation and enters request for payments into accounting system; responds to inquiries from accounts payable and payees
Minimum 8 years of relevant work experience, or equivalent combination of training and experience

Executive Admin Assistant Resume Examples & Samples

Responsible for all administrative support function including proactively managing sensitive and complex schedules and maintenance of records and files
Interface with external companies/individuals and/or organizations regarding sensitive information
Assist with data gathering, formulation and development of presentations on projects for internal and external audiences
Distribution of budget reports, maintains PTO documentation, perform research to support initiatives
Coordinates with other assistants to ensure community responsibilities are adequately met, e.g. cross-coverage for absences
Responsible for all other work as determined by management
3 years of progressive administrative experience required
Knowledge of overall functions of BCBST is preferred
Proficient in Microsoft Office, with expertise in PowerPoint, Excel and Word
Must be a team player, be organized and have the ability to handle multiple projects
Effective time management and Independent

Executive Admin Asst-sk Resume Examples & Samples

Demonstrates full competence in own area of work, including excellent organizational skills
Works without significant guidance
HS diploma and 8 years related experience required
Excellent customer relation and organizational skills as well as excellent understanding of office practices and procedures
Knowledge of Business English including punctuation, spelling and grammar and knowledge of personal computers and related software (word processing, spreadsheets, databases, etc.)
Excellent typing and keyboard skills. Incumbent must be task-oriented with an excellent sense of priority, logic and objectivity

Cib-senior Executive Admin Resume Examples & Samples

Proficient computer skills [Microsoft Word, Microsoft Powerpoint; Microsoft Excel], possess professional typing skills (for both English and Chinese)
Be able to work independently with minimum supervision
Teamwork oriented, Good communication & interpersonal skills
Minimum 1 year relevant experience and experience in Financial Institution/ law firm is preferred

Executive Admin Resume Examples & Samples

Bachelors Degree strongly preferred (equivalent experience considered with PMP Certification)
Minimum 3 years of experience (Required)
Career pre-requisites: prior responsibilities in project management, and budgeting, and interpretation of technical writing
Advanced analytical skills with spreadsheet and Project Management tools
Proficiency in Microsoft Word, Excel, Power Point, Visio, and Microsoft Project
Effective Communication skills
Working Knowledge of GDP concepts (required)

Executive Admin Assistant Resume Examples & Samples

Responsible for calendar management,
Manage and schedule meetings in Outlook
Make domestic and international travel arrangements
Answer phones and direct all incoming calls to appropriate party promptly and efficiently
Assist with preparation of presentations utilizing PowerPoint
Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
Manage inbound and outbound mail
Manage invoices and purchases orders for the department utilizing Oracle
Appropriately manage and maintain confidential information and documents
Setup accommodation and entertainment arrangements for company visitors
Maintain hard copy and electronic filing system
Research, price, and purchase office supplies for the department

Executive Admin Asst-sk Resume Examples & Samples

Responsible for scheduling and preparing agenda for regular and special meetings, for securing requested information and for compiling various reports and analyses
Maintains the daily appointment calendar
Responsible for travel arrangements, meeting coordination and conferences
May act as a Meeting Recorder-summarizing action items precisely
Performs diversified and confidential administrative duties requiring comprehensive skill and knowledge of organization policies and procedures

Senior Executive Admin Resume Examples & Samples

Coordinate complex international travel accommodations, including flights, hotel reservations, maps, directions, and ground transportation working in foreign currency
Prepare and revise meeting and presentation materials
Create general correspondence, including letters, memos, e-mails, and reports
Maintain general office functions by updating and maintaining databases and files, preparing and processing expense reports, etc
Provide key support for special projects as needed
Backup for CEO executive assistants as needed
High school diploma required, college degree or some business classes preferred
5 or more years of experience supporting at the executive level (in a global company or for a global leader)
Excellent organization and interpersonal skills, good judgment and diplomatic
Great internal networks and relationships to key stakeholder groups such as IS, Facility, HR, senior leaders, etc
Dynamic team player, high initiative thriving in a global, diverse environment
Must be able to anticipate needs and respond accordingly
Multitasker who works independently and is self-motivated to make a difference
Tech Savvy - advanced proficiency with MS Office and overall affinity and interest in new technology
Exceptional verbal and written communication skills, attention to detail and accuracy
Ability to handle sensitive and confidential information with maximum discretion and diplomacy
Poised under pressure and flexible to adapt in a fast paced environment
Second language preferred

Executive Admin Assistant Resume Examples & Samples

Work collaboratively with the other Executive Assistants to insure all team members have the necessary information when called upon
This individual will need to be available outside of normal business hours in order to act as liaison to the business or other team members as needed
Coordinate and arrange meetings and schedules in a fast moving environment
Carry out regular and continual review of emails, phone calls, and other forms of correspondence and then identify the appropriate follow up action
Coordinate logistics for special business events and personal projects; help locate and obtain information & resources; anticipate and prepare materials as needed
Prioritize functions and appointments, ensuring that meetings, deadlines presentations and other duties of the business are carried out seamlessly
Work as part of a high touch team by providing regular communication and fostering a high level of collaboration, teamwork and cooperation. You may be requested to support other Executives of the organization in addition to your regular administrative coverage and responsibilities
Able to schedule and manage intricate domestic and international travel arrangements and anticipate all contingencies

Executive Admin Asst Resume Examples & Samples

Conserves Executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications
Maintains Executive’s incoming calls as needed, manages appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
Maintains Executive’s confidence and protects at all times by keeping information confidential
Creating Presentations for Board & Staff meetings and internal webinars by gathering data, consolidating content and revising as needed for final product
Update internal Sharepoint compliance website with non-compliance issues and run weekly reports
Coordinate meetings for executives as needed
Update internal Sharepoint website with Design & Construction studio updates including CD & floor plans, photo approvals and make updates with signed studio leases
Update internal Excel Master Spreadsheet with Design & Construction studio updates
Review & approve expense report submittals as needed
Update Franconnect with studio documents from Regional Franchise Support Managers as requested
Manage the company organizational chart
Address & coordinate facility related issues with Property Management
Assist with managing housekeeping issues and communications necessary to staff
Transcribes meeting minutes when requested – must maintain confidence and protect operations by keeping information confidential (and keeping the highest confidence of the content discussed in the meetings)
Participate in Special Projects/Initiatives as requested
Perform other job duties as requested
Bachelor’s Degree preferred, Associates Degree acceptable
MINIMUM of 5 years’ related work experience as Executive Administrative Assistant
Strong expertise and computer skills in MS Word, Excel, PowerPoint and Visio
Strong experience in MS Outlook and calendar management
Highly self-motivated and well organized
Excellent at multi-tasking and prioritizing work load

Executive Admin Resume Examples & Samples

Managing daily calendars for the SVP and Senior Leadership, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
Answering SVP phones, screening external callers and professional follow up
Expense processing and follow up
Organizing domestic and international travel arrangements for the executives and/or members of her direct staff
Supporting key team initiatives and providing general administrative and office support
Balances conflicting priorities in order to manage workflow, ensure the completion of essential projects, and meet critical deadlines
Assisting with worldwide headcount and expense reporting processes
Organizing and supporting staff meetings, teleconferences, team off-sites, and other events
Event coordination for off-sites and team events
Support with expanded staff meetings, internal presentations, management of shared team information
8-10 years of experience in an Executive Assistant role supporting a global organization and supporting executive level management
Experience managing multiple calendars
Experience interface with external business partners such as suppliers
Professional demeanor and excellent customer service skills
High degree of confidentiality required
Proactive and organized with a high attention to detail
Exhibits sound judgment and the ability to make reasonable decisions in the absence of direction
Ability to anticipate needs as well as foresee and prevent problems by taking action
Motivated to work in a fast-pace environment and ability to prioritize proactively, with a sense of urgency
History of creative problem solving skills, with the ability to work well collaboratively and under pressure
Strong proficiency in MS office, including Excel, PowerPoint and Word

Executive Admin Assistant Resume Examples & Samples

Strong interpersonal skills: positive attitude, approachable, people skills
Ability to juggle and shift priorities while maintaining a calm demeanor
Working knowledge of Google Mail, Mac and PC applications
Problem solver able to enlist support from others to get things done

Executive Admin Resume Examples & Samples

Strong PC skills with solid understanding of Word, Excel and Outlook; familiarity with SAP; typing at 70 wpm and with superior accuracy (to be tested)
Minimum of two or more years of administrative experience. Legal experience a preferred
Ability to function independently with minimal direction and supervision
Ability to interface effectively with senior management, government officials, external lawyers and business persons
High degree of confidentiality
Ability to organize documentation dealing with highly varied legal subjects
Available to work occasional overtime
The ideal candidate will be flexible
Demonstrated ability to work in a team environment, managing multiple assignments simultaneously, and handle

Executive & Admin Assistant Resume Examples & Samples

4-year university degree preferably in language, business or communications
Minimum 3 years of work experience in the relevant work areas
Good knowledge in management support, office management and general administration
Possess strong service mind
Excellent written and verbal communication skills both in English and in Korean sufficient to support the company’s management
Solid knowledge required of Microsoft Office Software (Word, Excel, PowerPoint, etc.) is essential
Good communication skills with good interpersonal skills

Executive Admin Asst Resume Examples & Samples

Serves as an intermediary between the executive and management, customers and associates
Determines priorities and monitors the status of projects
May provide direction and/or oversee other department administrative/clerical associates
Provides superior quality outcomes by taking ownership of administrative services to ensure quality work
Handles more complex administrative duties
Makes significant contribution to work team
Excellent typing and keyboard skills
Incumbent must be task-oriented with an excellent sense of priority, logic and objectivity

Executive Admin Resume Examples & Samples

Support a senior/high profile individual or a team in terms of general office related and administrative duties such as monitoring and ordering standard office supplies; collating and assembling documents; accepting and delivering interoffice correspondence and reports
May also attend meetings and take and distribute minutes; schedule appointments and maintain manager's calendars; screen calls and visitors
Flexibility with being mobile with as much notice as possible
Strong ability to be resourceful, take initiative, and be proactive

Executive Admin Resume Examples & Samples

Manages supervisor's calendar and independently schedules appointments
Prepares memorandums outlining and explaining administrative procedures and policies to supervisory workers, and monitors compliance
Arranges programs, events, or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and controlling event budget
Directs preparation of records such as agenda, notices, minutes, and resolutions for corporate meetings
Monitors and directs recording of company stock issues and transfers
Directs preparation and filing of corporate legal documents with government agencies to conform to statutes
Takes and transcribes dictation, and composes and prepares confidential correspondence, reports, and other complex documents
Creates and maintains database and spreadsheet files
Arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings, and accompanies supervisor when requested

Executive Admin Resume Examples & Samples

Manage an extremely busy executive calendar, prioritize appointments and contact requests, resolve calendar conflicts, and negotiate rescheduling as necessary
Coordinate and manage internal and external meetings (in-person, phone, and video conference) including representing the executives you support with counterparts at other companies
Book conference rooms, place catering orders, set-up and tear down rooms
Greet visitors and direct to appropriate meeting areas
Coordinate and manage travel arrangements (logistics), including transportation, accommodations and travel itineraries
Research, prioritize, and follow up on incoming issues and concerns addressed to the executive team, including those of a sensitive or confidential nature and determines appropriate course of action
Prepare and submit expense reports, including complex reconciliation of credit cards
Assist with coordinating quarterly meetings, off-site and special events
Coordinate shipping, FedEx, UPS, USPS
Prepare/draft presentations, emails and communications
Run errands outside of the office
Additional duties as needed

Executive Admin Resume Examples & Samples

Plan, facilitate and/or execute assigned project coordination and operational tasks
Perform report generation and analysis using Microsoft Excel VLOOKUP and pivot tables as well as other tools to prepare complex analysis and presentations for Sr. Leadership
Coordinate team meetings including meeting logistics, agenda and minutes preparation
Maintain project documentation in project repository and ensure that documents meet standards
Assist with project schedule development, maintenance and change control
Research cost-saving methods and strategies to ensure projects are implemented competitively and cost-effectively
Ability to coordinate, influence, persuade, and assist team members in projects and issues
Provide support by executing established business processes
Follow up on overdue tasks and approvals for deliverables
3+ years’ experience managing projects through full life cycle
Demonstrated leader with experience motivating project teams
Highly competent communicator who can successfully interact with project teams, sponsors, senior management and business partners
Proven ability to identify project objectives and project approach to achieve business needs
Highly effective negotiation and interpersonal skills
Strong analytic skills and problem-solving skills
Professional and polished written and oral communication skills
Ability to accurately prioritize tasks based on customer requirements
Ability to work under strict time constraints
Is self-motivated, shows initiative, and has the ability to think outside the box to solve problems
Customer centric, possess the soft skills required for successful interaction with customers and partners
High School Degree
Previous administrative experience a plus
Knowledge of Excel, Word & Powerpoint
Good organizations skills
Ability to multitask in a fast pace environment

100

Executive Admin Resume Examples & Samples

High school diploma or equivalent required. Associate's degree preferred
Seven years of secretarial experience with five years at the executive level required
Requires critical thinking skills, decisive judgment and the ability to work with minimal supervision
Must be able to work in a stressful environment and take appropriate action
Intermediate/advanced computer skills with an emphasis on Microsoft Office
Strong interpersonal and communication skills, both verbal & written required
Good telephone presence and the ability to deal with a broad range of people required
Meets Health System's Guiding Behaviors and Caring Standards including interpersonal communication and professional conduct expectations
Receives and screens visitors and telephone calls. Uses independent judgment to determine priority and sensitivity of inquiries and responses. Frequently functions as a liaison between the President and internal/external constituencies, representing the President's availability, responses to messages and answers to inquiries
Coordinates and attends Senior Management Team meetings and retreats. Prepares, assembles and distributes all materials, packets, agendas for Senior Management Team meetings. Board and its Committees as assigned
Schedules/coordinates meetings, conferences, special events, appointments and travel arrangements. Anticipates needs of assigned Executives for various meetings, assembling needed background information and alerting Executives to needed preparation, issues to be faced and background of potential questions. Maintains assigned calendars
Completes expense reports for multiple Executives
Notifies participants and arranges for special facilities/equipment/services, lodging and travel as needed. Serves as liaison to all Board and Committee members as requested by Executives
Organizes and attends Saint Alphonsus Regional Medical Center Quality Care and Professional Practices Committee, taking minutes and keeping accurate record of business conducted

101

Executive Admin Resume Examples & Samples

Provides diversified administrative support including calendar management, travel management, meeting and event planning, word processing, telephone coverage, filing, preparing outgoing mail (e.g. Fed Ex), faxing, scanning and photocopying for the team supported
Arrange travel and accommodation
Coordinate and organize meetings. Prepare agendas, reserve meeting rooms, and coordinate catering when necessary. Transcribe and distribute meeting minutes as needed. Set up of leadership team meetings, administration of leadership team minutes and tracking of action items
Process invoices and manage vendor contracts
Create and edit reports, memos, letters, presentations and other documents using MS Office (Word, Excel, PowerPoint)
Read and analyze incoming documentation and messages to determine their significance and identify appropriate next steps. Answer phone and take messages. Action urgent items need atteitoin e.g. approvals, signature, etc
Open, sort, and distribute incoming correspondence and respond when appropriate
Coordination of visitor needs. Greet visitors and determine whether they should be given access to specific individuals
Act as liaison for collection of data needed to coordinate and complete projects on a local and global basis
Follow-up on outstanding items with GCSP staff as requested
Maintain inventory of office supplies for the department on site. Order supplies as necessary, track shipments, and distribute to team members as needed
Manage document workflows in sharepoint
Performs new hire activities including coordinating initial interview schedules, completing the various new hire requests/forms/setting up training folders/printing training documents
Collaborate with IT department (leasing computers and printers, licenses)
9 to 10 years administrative experience, advanced knowledge and skills of the function, advanced knowledge of systems/databases that are complex in nature. Prior experience working for a senior level executive. Mastery of Microsoft word, PowerPoint, Excel and Outlook. Demonstrated experience in managing projects with minimum oversight and guidance. Attention to detail and quality of work is a must. Must be able to operate with minimum guidance

102

Executive Admin Assistant Resume Examples & Samples

Interfaces with company executives and other individuals both internally and externally on matters relating to the day-to-day operation of the department or business unit; these matters can, at times, be of a confidential nature. Responds to questions by identifying and implementing workable solutions to problems with minimal guidance from executive
Authors correspondence of a complex nature which requires understanding of executive's views, general office policies and technical matters; prepares moderate to complex materials needed by executive for general meetings and appointments
Organizes executive and performs support duties keeping business and scheduled commitments timely. These duties include but are not limited to: Noting commitments made by executive during meetings; establishing appointment priorities and rescheduling or redirecting meetings or invitations Reads, reviews and often summarizes incoming correspondence and publications
Generates or updates reports, spreadsheets and other documents using a set schedule and prescribed approach. Creates and distributes presentation materials for meetings in collaboration with the executive. May use corporate accounting, billing and travel systems such as SAP, COUPA and CONCUR. Provides first line technology application support (MS Office, KRONOS, COUPA etc)
Plans and coordinates special events (meetings, conventions, etc.) for a variety of individuals including top-level executive, external partners and attendees. Negotiates most of the basic services associated with meetings and events to get best service at lowest cost
Performs as the subject matter expert as it relates to business practices and promotes a positive culture and "can-do" attitude
Represents Forest City Realty Trust in a professional manner interacting frequently with public officials and constituents
This position requires an Associate Degree in General Business, 8- 10 years of experience can offset minimum educational requirements for this role
5 to 7 years in an Executive support role - REQUIRED
Experience interacting with external public officials, business leaders and constituents - HIGHLY PREFERRED
High level of integrity and ability to maintain confidentiality
Close attention to detail
Ability to work well under pressure and prioritize multiple assignments and activities
Proven skills in the areas of decision-making and conflict resolution
Ability to anticipate and be proactive rather than reactive

103

Executive Admin Resume Examples & Samples

Organizes executive’s time, taking into consideration priorities, available time, and other variables. Manages executive’s calendar, proactively addressing scheduling conflicts, sets and maintains schedule of appointments and meetings. Keeps executive “on schedule.”
Responsible for daily office operations: opens, sorts, and distributes incoming mail, answers, screens, delegates, and handles incoming phone calls; maintains office efficiency and handles unforeseen situations
Serves as liaison with direct reports, employees and vendors. Maintains confidential nature of communications
Provide follow-up to pending issues to assure completion of tasks – internal and external
Order office supplies, office equipment as necessary
Assist Chief Executive Officer’s direct reports as needed
Coordinate Meetings & Events
Experience in a corporate environment. Prior human resources experience preferred
Exercise and maintain a high degree of confidentiality
Use of excellent time management and interpersonal skills
Candidate must have strong computer skills, proficient in the use of Microsoft Office programs including Outlook, Word, Excel, PowerPoint & Visio
Detail-oriented team player with ability to handle multiple projects simultaneously in fast-paced environment
Ability to interact with all levels of management
Computer skills: Proficiency in Excel, Power Point, and Word

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