Secretary Job Description
Secretary Duties & Responsibilities
To write an effective secretary job description, begin by listing detailed duties, responsibilities and expectations. We have included secretary job description templates that you can modify and use.
Sample responsibilities for this position include:
Secretary Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Secretary
List any licenses or certifications required by the position: BCLS, CPR, CME, UR, HAVA, FDI, HPS, GED, SEZ, BLS
Education for Secretary
Typically a job would require a certain level of education.
Employers hiring for the secretary job most commonly would prefer for their future employee to have a relevant degree such as University and Collage Degree in Education, Department of Education, Computer, Associates, Management, Graduate, Supervision, Business, Administration, Business/Administration
Skills for Secretary
Desired skills for secretary include:
Desired experience for secretary includes:
Secretary Examples
Secretary Job Description
- Making referrals to appropriate staff or providing requested information
- Preparing and coordinating arrangements for the Credentials and By-Laws Committee meetings, the Medical Board meetings and other meetings as required
- Recording, transcribing and distributing minutes of the monthly Credentials and By-Laws and conferences
- Performing employment verification of medical staff and house staff
- Purchase requisitions, the ordering of office supplies and maintaining department time sheets
- Compiling, maintaining records and filing OPPE and FPPE evaluations
- Acting as liaison with internal staff at all levels
- Conducting research and collecting and analyzing data to prepare reports and documents
- Assuming other related responsibilities as needed
- Oversee incoming and outgoing office correspondence
- Client Letters
- General Secretarial work
- Preparing Meeting Rooms
- Transfer calls to the appropriate person/department
- Proactively manage diaries as required
- Enter and maintain client information on internal databases CRM
Secretary Job Description
- Using various software applications
- Pre-authorizations and insurance verifications
- Provide skilled secretarial support to Manager in assigned Department
- Handle routine requests on own initiative
- Log and follow up on items requiring action by Department personnel
- Compose transmittal letters and reply to routine correspondence for the Manager's review and signature
- Provide typing services to the Manager, and to his/her subordinates and visitors as required
- Maintain appointment calendar, resolve schedule conflicts, and schedule meetings as directed
- Coordinate planning and logistics for business trips, conferences and large meetings, ensuring that all arrangements are complete and of acceptable standards
- Receive visitors and phone calls, tactfully determine the nature of the call, and refer to appropriate individual or handles the business personally
- Maintain, or ensure the maintenance of, departmental files and record
- Utilize PCs or access mainframe computer through remote terminal to input or download data for management use
- Calculate and submit expense reports
- Coordinates daily office operations
- Prepares, transcribes, types, and proof a variety of memos, reports, correspondence, and minutes
- Collects and manipulates data to generate various reports for the department, hospital, and regulatory agencies
Secretary Job Description
- Coordinates and schedule appointments, meetings, and conferences
- Reserves conference rooms, sets up agenda, and makes travel arrangements
- Handles petty cash and other expense vouchers
- Prepare and maintains payroll accrual and attendance records for staff
- Provides orientation and training to new clerical employees
- Completing client set up forms
- Preparing of Letters of Engagement, forms 64-8, client set-up forms etc
- Preparing HMRC forms
- Undertaking identity verification checks for money laundering purposes
- Preparing bank letters
- Preparing letters with standard enclosures, including from handwritten/recorded notes
- Preparing envelopes for letters and dispatching them in a timely manner
- Checking and downloading documents from Companies House website
- Contacting clients in relation to their annual returns
- Scanning and filing client records/files, archiving where necessary
- Preparing and formatting client proposals
Secretary Job Description
- Handling transcription
- Filing, organizing, and faxing documents
- Screening visitors
- Taking and transcribing minutes
- Plan, budget and schedule business travels and make travel arrangements agenda
- Prepares miscellaneous billing
- Perform variety of clerical and administrative duties
- Preparing tasks and scheduling and route planning for internal couriers of the Company based on requests received from the employees
- Performing other tasks under the request of the supervisor
- Responsible for mail, telephone, computer mailings, budget
- Great interpersonal stills
- A minimum of 5 GCSE passes (Grade A-C) or equivalent, including Maths and English
- Technical knowledge of administrative and secretarial duties
- English at Upper-Intermediate level
- A year experience
- Advanced knowledge of MS Office package (Word and Excel)
Secretary Job Description
- Participates in the ongoing improvement of billing and charge capture standards and procedures
- Responsible for all calendar appointments of the Assistant Dean
- Corrects reports as needed, obtains signatures
- Managing e-mails and calendar
- Organising meetings, both external client meeting and in-house meetings
- Responding to routine queries
- Preparing paperwork and relevant documents in advance of meetings
- Types letters, reports, forms, from rough drafts, making changes in grammar, punctuation, and spelling as needed
- Screens and directs calls and visitors, maintains appointment and work schedules, secures accomodations (travel, ) for supervisor
- May assist other departments by providing relief when necessary
- Familiar with excel worksheet, power point presentation, Outlook and other commonly used IT software
- Sound English (reading, writing, speaking)
- Minimum D3 and above from Secretarial Academy, Business Administration or Business Communication
- Senior Assistant minimum 7 years working experience
- Workshop & meeting co-ordination, travel arrangements, telephone work, correspondence, filing, other office administration
- Must contribute and share ideas, and support others