Confidential Secretary Job Description
Confidential Secretary Duties & Responsibilities
To write an effective confidential secretary job description, begin by listing detailed duties, responsibilities and expectations. We have included confidential secretary job description templates that you can modify and use.
Sample responsibilities for this position include:
Confidential Secretary Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Confidential Secretary
List any licenses or certifications required by the position: TOP, BTL
Education for Confidential Secretary
Typically a job would require a certain level of education.
Employers hiring for the confidential secretary job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Business/Administration, Public Administration, Education, Computer, Management, Marketing, Business, Supervision, Law Enforcement, Medical Billing
Skills for Confidential Secretary
Desired skills for confidential secretary include:
Desired experience for confidential secretary includes:
Confidential Secretary Examples
Confidential Secretary Job Description
- Assist the Director of Plant Operations and Facility Safety Officer with ensuring that all TJC, DOT, EPA, HFCA, OSHA, and other regulatory requirements for the facility are met
- Assist search committees and applicants, as needed, throughout the hiring process
- Post jobs using various sources and methods, including social media
- Monitor the applicant tracking system and assist search committees with the system
- Review pool(s) of qualified candidates during the interview approval process
- Run background checks, criminal, financial and driving
- Update position descriptions including primary duties, required education, knowledge and experience, and wage ranges
- Enter various employee data (open jobs, pay increase, title changes, ) into the HRIS system
- Maintain filing and/or database and record keeping systems on paper and/or computer
- Prepare reports, which may require compiling and computing statistical data
- Minimum of an Associate degree is highly preferred
- Minimum of six years business office experience required
- Prior experience supporting senior management or an executive with global reach is highly preferred
- Must have a demonstrated ability to set priorities, meet deadlines, multi-task, and organize efficiently required
- Ability to work in a team environment and has exceptional customer service and a high degree of professionalism required
- Minimum of two years of related work experience and/or relevant training
Confidential Secretary Job Description
- To render services and delight internal and external customers on their needs with the existing guidelines and standards set up by Traders Hotel, Yangon
- To assume the responsibility of the Office Secretary as and when necessary
- Performs a wide variety of typing assignments, including composing correspondence, reports and recommendations, often of a confidential nature
- Will have access to and/or will be involved with the University Office of Labor Relations and collective negotiation agreements
- Manages faculty databases and listservs
- Enters faculty data into and produces a variety of reports from the Faculty Information System
- Acts as a liaison with other University units such as Payroll, Facilities, Human Resources
- Completes purchase orders, check requests and other University forms and maintains logs of same
- Graduation from an accredited program in secretarial studies, plus four (4) years of full-time secretarial experience, is required
- Experience with an HRIS or databases
- Ability to maintain positive interpersonal relationships
- Ability to maintain satisfactory work performance and attendance records
- Experience with various computer software applications
- Experience with running background checks
Confidential Secretary Job Description
- Excellence skills of Computer & Communication skills in English (Both written & oral)
- Graduation from an accredited program in secretarial studies plus three (3) years of full time secretarial experience
- Proof of HS Graduation (Diploma or GED)
- With atleast 1 year experience as a secretary
- Tech-savvy with a keen eye for details
- Self starter, team builder and a goal-oriented individual
- Banner (HRIS) experience
- PageUp Applicant Tracking System experience
- This position is available on a local package only
- Myanmar Citizen Only (Local Package)Talented for Recruitment
- High interest of Employee Relations
- Eager to work multi-tasks
Confidential Secretary Job Description
- Maintains appointment books for meetings, patients, travel
- Orders office and clinical supplies as requested
- Maintains established hospital/departmental/unit policies, procedures, objectives, quality assurance, safety, environmental and infection control
- Attends meetings as required, including in-service meetings
- Two to three years prior experience as a secretary
- Performs as confidential secretary in Department of OB/GYN administrative office
- Tactful and sensitive to employee needs
- Local package offered
- Performs a variety of secretarial duties under direct supervision, in any assigned department or nursing unit
- Answers telephone, screen calls, takes messages and provides information according to established policies
- Types correspondence, memos, reports, minutes
- Proof typed materials, makes corrections and recommends changes
Confidential Secretary Job Description
- Organizes and maintains confidential departmental files
- Types and distributes all on-call coverage schedules
- Acts as liaison with medical records at both sites
- Contacts physicians concerning incomplete medical record, BTL and Hysterectomy consent forms, all TOP certificates
- Schedules departmental library and conference rooms
- Runs errands at other locations when required
- Answers departmental phone calls, take accurate telephone messages, demonstrate good judgment in screening and/or routing calls to physicians, administrators and to other departments
- Performs general secretarial functions including filing, photocopying and faxing
- Takes dictation, type, and distribute letters and memorandum
- Picks up and drops off mailings to RH mailroom daily
- Schedules and confirms departmental staff meetings, including private practice committee, OB management committee, and departmental executive committee
- Types manuscripts for professional journals, prepares material and types research grant requests