Admin Secretary Job Description
Admin Secretary Duties & Responsibilities
To write an effective admin secretary job description, begin by listing detailed duties, responsibilities and expectations. We have included admin secretary job description templates that you can modify and use.
Sample responsibilities for this position include:
Admin Secretary Qualifications
Qualifications for a job description may include education, certification, and experience.
Education for Admin Secretary
Typically a job would require a certain level of education.
Employers hiring for the admin secretary job most commonly would prefer for their future employee to have a relevant degree such as Associate and Bachelor's Degree in Associates, Education, Acting, Supervision, Science, Graduate, Medical, Business, Computer, General Office
Skills for Admin Secretary
Desired skills for admin secretary include:
Desired experience for admin secretary includes:
Admin Secretary Examples
Admin Secretary Job Description
- Management of iD8 conference room space
- Phone coverage for other admin staff to cover lunch & breaks
- May transcribe highly technical anatomic pathology dictation from sound recording equipment (including gross description, microscopic diagnosis and autopsies)
- To write up Paediatric Reports following the examination of clients, based on Dictaphone recordings submitted, in a timely manner based on contractual obligations
- To liaise closely with the NHS Paediatric Clinical Lead Doctor and team, and attend team meetings when appropriate
- To support the PSSC with general administrative organisation, maintaining files and other data recording systems, producing monthly data reports
- To maintain effective work systems, ensuring that all correspondence and documentation is dealt with in a professional manner and meets audit requirements
- To document clearly any safeguarding concerns, complete any relevant risk assessments and liaise with the manager where needed
- To attend peer supervision sessions
- The Administrative Assistant is able to support all functions of the Executive office which includes performing highly diversified administrative duties
- Completion of a Medical Assistant Program required Five years of Medical Assistant or related experience may be considered in lieu of completing the Medical Assistant Program and No experience required
- Candidate must have experience managing phones and calendars
- Understands and willing to adhere to the look and dress code
- Associates degree or higher, 5+ years of strong secretarial experience managing multiple phones, calendars
- Prior experience as a secretary supporting administrative requirements at the mid- to- upper management levels of an office
- Medical Secretarial skills and audiotyping
Admin Secretary Job Description
- Provides technical support for Senior Leadership
- Typing reports, minutes, e-mails, letters, faxes
- Manage phone calls and pages into/out of Emergency Department
- Physician offices
- Radiology Reports
- Lab Results, Critical Values
- Messages regarding specimen needs from lab
- Residents from all specialties
- Hospital Transfer centers
- Ambulance transfer office
- Associates degree, or two years of college-level office/business administration course work required
- Good interpersonal skills required in order to communicate effectively with internal and external callers and visitors and provide information (often of a sensitive or highly confidential nature) with courtesy and tact
- Good analytical skills necessary in order to handle complex administrative details
- The ability to prioritize and manage multiple functions preferred
- A minimum of five years secretarial/administrative assistant experience required, including three years at an executive level
- Performs general secretarial duties including answering the telephone, scheduling appointments, checking in patients for clinic, and back up for medical secretary and Transplant Institute Associate
Admin Secretary Job Description
- Medical Record requests
- Police and Fire Co
- Patient calls
- CVA/TIA report
- Transfer report
- EKG report
- Restraint report compliance
- DUI forms
- Seizure reporting
- Maintaining and organizing on-call schedules from multiple departments
- Clear understanding of Confidentiality and Information Governance
- Position requires the exercise of independent judgment and discretion
- Comprehensive organizational skills, ingenuity, and creativity and the ability to solve problems independently
- Considerable skill in determining requirements/logistics for conferences and to develop, plan and negotiate for best pricing and service and to present the total package to management for final approval
- Considerable oral and written communication skills and the ability to interact with internal and external contacts at varying levels of authority and to achieve established goals to the benefit of the manager
- Considerable knowledge and skill in filtering heavy volume of electronic mail received by the manager and bringing priority items to the prompt attention of the manager and/or other key staff
Admin Secretary Job Description
- On Call Hospitalists and Private Physicians
- Resident schedules
- Sub-specialty schedules
- Maintaining logs
- Stroke Alert log
- Cath lab log
- Ambulatory clinic schedule book
- Death Certificates
- Restraint Forms
- Needlestick (occupational exposure) cases
- Outstanding organizational, written, and oral skills
- Ability to design and develop creative and effective text/graphical presentations, and project documents
- Must be detail oriented with strong follow through skills
- Must have a calm, professional manner with ability to work efficiently and effectively in pressure situations
- Must also have ability to utilize and communicate confidential information in a discreet manner
- Requires a high school diploma or equivalent and related secretarial/administrative work experience
Admin Secretary Job Description
- Code sheets
- ME documentation
- STD reporting to the DOH
- EMS run sheets
- Point of contact for consignment merchandise within the ED
- Nebulizers/equipment
- Maintain supply of multiple clinical packets that must be available to clinicians
- Stroke packet
- STEMI packet
- Needlestick packet
- Must be able to demonstrate basic to intermediate proficiency using Microsoft Office applications, both in Arabic and English
- Must have excellent written and verbal communication skills, including (spelling, grammar, punctuation, and proper use of syntax), both in Arabic and English
- Knowledge of filing systems and common office procedures
- Experience with answering manager or supervisor office telephones
- Relevant experience, minimum 3 years
- Must be highly self-motivated and professional