Senior Secretary Job Description
Senior Secretary Duties & Responsibilities
To write an effective senior secretary job description, begin by listing detailed duties, responsibilities and expectations. We have included senior secretary job description templates that you can modify and use.
Sample responsibilities for this position include:
Senior Secretary Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Senior Secretary
List any licenses or certifications required by the position: ENA, CIPC, GED, CPR, FEMA, OPTION, HPS
Education for Senior Secretary
Typically a job would require a certain level of education.
Employers hiring for the senior secretary job most commonly would prefer for their future employee to have a relevant degree such as Associate and Collage Degree in Education, Medical, Faculty, Graduate School, Medicine, Sciences, Patient Care, Associates, Religion, Public Safety
Skills for Senior Secretary
Desired skills for senior secretary include:
Desired experience for senior secretary includes:
Senior Secretary Examples
Senior Secretary Job Description
- To maintain proper records in ARM for Hong Kong based team members
- To assist in booking meeting rooms
- To assist in travel arrangements for other team members
- To assist in office daily operations
- Distribute post
- Drafting correspondence as required
- Printing multiple copies of large documents
- Extensive diary management, including organising internal and external meetings/ national and international conference calls often across multiple time zones
- Booking internal meeting rooms and catering
- Mailbox management for team as required
- Exceptional and proven customer service, along with a high degree of professionalism required
- Experience managing budgets and preparing expense reports is nice to have
- Minimum 3 years of experience in secretarial works
- Experience in a similar position in a front office is an asset
- Detailed-oriented and systematic
- Previous casting office experience preferred, independent or studio/network casting acceptable
Senior Secretary Job Description
- Compiling reports and PowerPoint presentations
- Purchase ordering/JDE management
- Managing emails for Brand Director and highlighting any priorities
- Expenses, holiday & absence and JDE management for the Brand Director
- Expenses management for Multi-Channel Director
- Collating, formatting and distributing the quarterly Product & Marketing presentation with the CEO
- Working with Retail to set dates for Model Store meetings for each season, Directors days in store, compiling and distributing the project briefs and minutes
- Coordinating the Board meetings and Senior Leadership meetings
- Composing ad-hoc internal and external correspondence, emails etc
- Organising ad hoc and other brand events and presentations
- Must be able to multitask in a high pressure, fast paced environment
- Must present and conduct yourself professionally and politely
- Knowledge of actors, agents and managers helpful
- Must work well without constant supervision
- Knowledge of Hematology / Oncology
- Proficiency in ALLSCRIPTS and IDX
Senior Secretary Job Description
- Schedule appointments, arrange meetings, plan workshops and conferences, make travel arrangements, and coordinate onsite visits for others
- Support center leadership in general administrative responsibilities
- Leverage interpersonal skills including professionalism, discretion, and diplomacy with staff and sponsors
- Work in a fast paced environment with tight deadlines that may require extended working hours, sometimes on short notice
- Organize meetings, conferences, international and national travel arrangements, Outlook calendaring, schedule conference rooms, contact attendees, invite speakers, arrange materials/programs/handouts, send out announcements, arrange for audio visual equipment, Correctly transcribe clinical messages and administrative correspondence of a highly sensitive and confidential nature
- Manage extensive grant preparation, including processing and coordinating submissions with other institutions, organizing grants, pulling together information such as research information, forms, bio sketches, other support, from grant collaborators, and ensuring the grant is assembled accurately and timely
- Enter orders into purchasing system
- Send out domestic and foreign application packets in response to inquiries
- Provide professional secretarial services and administrative support
- Prepare presentation material, report, proposal, correspondences and other related matters
- Must have good working knowledge of Windows, Word, Excel, PowerPoint, and Outlook
- Must be able to edit video (ie
- 6 months to 1 year of additional specialized secretarial/business office training
- Demonstrated database knowledge
- Scheduling meetings / Video Conference calls with coordination of global time variances and multiple locations
- Achieving financial office-related objectives by preparing an annual budget for office supplies, office food and office social events
Senior Secretary Job Description
- Liaise with external contacts/client groups on behalf of partners and senior directors
- Extensive travel arrangements and itineraries
- Proactive organisation of meetings
- Dealing with correspondence (e-mail, phone and mail), prioritising and responding as appropriate, bringing information to the attention of the partner as required and during his absence ensuring it is distributed to the correct team members on a timely basis
- Liaise with external contacts/client groups on behalf of partner and establish a rapport with very senior level clients and their EAs, partners and staff
- Help plan, organise and administer events and conferences (internal and external) and involvement in ad hoc projects
- Creating and formatting Word documents, PowerPoint presentations and reports using firm wide templates and ensuring brand compliant
- Inputting timesheets and expenses
- Dealing with SAP related queries
- Filing, scanning, photocopying, mail distribution
- High school diploma and 6-8 years administrative experience OR Associate degree and 4-6 years administrative experience
- Files in accurate and timely manner
- Identifies own learning needs and seeks direction for growth
- Knowledge of secretarial science, office management and record keeping procedures
- Support bidding process
- University degree with preferable major in English Language, Business or Finance
Senior Secretary Job Description
- Arrange domestic and international travel for senior faculty, visiting speakers, and recruitment candidates
- Performs advanced, diversified and confidential administrative duties requiring broad and comprehensive experience, outstanding interpersonal skills, judgment, skill, discretion and knowledge of organization policies and practices
- Schedules and maintains calendar of appointments, meetings, and coordinates related arrangements for the EVPMA/Dean
- As the executive assistant to the EVPMA/Dean, resolves routine and complex inquiries
- Assists in the preparation of monthly Regents Meeting materials
- Tracks and prepares EVPMA/Dean meeting materials for daily activities
- Schedule and manage travel for EVPMA/Dean including preparation and coordination of materials for travel and expense reports
- Assist in the preparation of yearly review meeting materials for department chairs and direct reports
- As part of the EVPMA/Dean team, manage and evaluate invitations/speaking requests
- Coordinates and/or participate in the coordination of seasonal events such as commencement activities
- Attention to details, self-management and supervisory skills
- PC literate and proficient with Windows, Word, Excel and PowerPoint
- Assist EE Conference Coordinator with placement of department event catering orders, pre-event logistics, event setup and clean up as needed
- Ability to establish rapport with partners and staff and other secretaries
- Adaptable and keen to take a flexible approach to work, be prepared to be flexible to work later hours, as and when required, on urgent client-related matters
- A minimum of 6 GCSEs or equivalent to include Maths and English