Medical Secretary Job Description
Medical Secretary Duties & Responsibilities
To write an effective medical secretary job description, begin by listing detailed duties, responsibilities and expectations. We have included medical secretary job description templates that you can modify and use.
Sample responsibilities for this position include:
Medical Secretary Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Medical Secretary
List any licenses or certifications required by the position: CPR, BLS, MA, BCLS, AHP, CNA
Education for Medical Secretary
Typically a job would require a certain level of education.
Employers hiring for the medical secretary job most commonly would prefer for their future employee to have a relevant degree such as Associate and High School Degree in Medical, Education, Faculty, Sciences, Patient Care, Medicine, Graduate School, Associates, Medical Secretary, Religion
Skills for Medical Secretary
Desired skills for medical secretary include:
Desired experience for medical secretary includes:
Medical Secretary Examples
Medical Secretary Job Description
- Compile information necessary to create patient charts
- Ensure ready availability and completeness of patients' charts prior to patients' scheduled procedure date
- Report inconsistencies to Supervisor and/or responsible source
- Open visit and process the paper work required for patient's intake/registration
- Ensure that all patient record/reports are accounted for, stored and delivered to the appropriate location
- Maintain medical records transaction log to demonstrate accountability for medical record delivery and receipt
- Oversee Front Desk Administrative Duties
- Greet patients and check them in on arrival
- Complete patient pre-authorizations and insurance verifications
- Schedule patient appointments with physicians
- Complete general administrative duties
- Maintain the front desk and reception areas
- Complete patient check-ins
- Charge and co-payment entries
- Answering phones Scheduling patient appointments with physician
- Complete various secretarial duties
Medical Secretary Job Description
- Patient check-ins, including pre-authoizations and insurance verifications
- Scheduling patient appointments and booking outpatient procedures
- Maintain a clear and well-organized work environment
- Support the mission of the facility
- Monitor patient check-ins, including pre-authorizations and insurance verifications
- Book outpatient procedures for patients
- Complete general administrative tasks
- Clearing MD offices
- Other clerical duties assigned
- Keeping physician calendar
- Sending reports
- Basic physician office support duties as needed
- Book outpatient procedures
- Billing patients
- Compiling and recording medical charts, reports, and correspondence
- Confirming patient diagnostic appointments, surgeries and medical consultations
Medical Secretary Job Description
- Bill patients
- Compile and record medical charts, reports, and correspondence
- Answer telephones and direct calls to appropriate staff
- Pre-authorize and verify insurance
- Monitor the front desk
- Meet the communication needs of the patient/family, physicians and medical staff
- Prepare and compile records in the office
- Initiate directions from physician and nursing staff
- Maintain regulatory agency requirements, nursing and hospital policies, procedures and standards
- Supervise patient check-in
- Scheduling and confirming patient diagnostic appointments, surgeries, and medical consultation
- Directing calls to appropriate staff
- Quality Assurance auditing for billing procedures, checking clinical documentation and EMAR-charges
- Sick time / Emergency vacation reporting and management
- Ordering medical equipment through SciQuest and order tracking through delivery
- Various clerical duties as needed
Medical Secretary Job Description
- Photocopying, printing, and scanning
- Handling a high volume of calls
- Patient interaction
- Scheduling diagnostics testing and referrals to doctors
- Pre-authorize patients
- Entering demographic information into the computer
- Answering the telephone and giving information to callers
- Typing information from notes to produce documents relating to the patients, Physicians, or the Office Management
- Monitoring customer satisfaction and outcomes in conjunction with the office and medical staff
- Transcribing pathology reports
- Reviewing SPEP and UPEP results for transcription errors
- Assembling billing demographics (clinical lab – SPEP, UPEP)
- Proofing / distributing Department minutes
- Storage of surgical / cytology requisitions (CAP compliance)
- Main inventory of reports / requisitions (Steward Compliance)
- Patient check-ins including pre-authorizations and insurance verifications
Medical Secretary Job Description
- Performing other task as necessary
- Schedule surgeries for the orthopedic department providers
- Schedule pre-admission testing for surgical patients
- Work with the vendors to arrange necessary surgical equipment for the surgeries where needed
- Schedule History and Physical appointments for surgical patients
- Communicate closely with patients about the scheduling of their surgeries
- Return patient enquiries about their surgery in a timely fashion
- Schedule surgery related diagnostic studies and imaging
- Scan all surgery-related documents
- Verify referral requirement
- Maintaining the security and confidentiality of patient information at all times
- Prepare pre-certification/pre-surgical determination letters for surgical procedures
- Schedule reconstructive surgical procedures to include coordination with outside facilities and outside physicians
- Assist patients with concerns or questions relating to visits, insurance, and surgical dates
- Maintain patient records to ensure that the files are complete
- Respond to attorney requests for medical records, medical reports, and physician appearance in court