Operations Specialist Job Description
Operations specialist
provides input into technical designs, requirements, and operating procedures for Merchant Bank products and services.
Operations Specialist Duties & Responsibilities
To write an effective operations specialist job description, begin by listing detailed duties, responsibilities and expectations. We have included operations specialist job description templates that you can modify and use.
Sample responsibilities for this position include:
Assist line managers in creating guidance, best practices or policies for newly implemented procedures providing a risk & control opinion
As instructed by Margins or ACAT or following PLOA procedures, perform free deliver orders or DWAC deposit or withdraws
Provide assistance to line teams and supervise migration of procedures to strategic locations, highlighting potential risks and working with line to find and implement solutions
Identify and implement new opportunities to improve controls and procedures, and decommission manual process
Assess impact of division wide policy/procedures
Process client trademan files via excel
Monitor workflow and loan officer reviews to ensure loan purchases are accurately boarded and reported in accordance to laws and regulations, credit union policies and procedures
Collaborate with the Investor Services Team, Securities Maintenance Group, Trade Support and Project Management Team to ensure best practices, optimal efficiency, and utmost quality
Receives are matched accurately and timely
Delivers are made accurately and timely
Operations Specialist Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Operations Specialist
List any licenses or certifications required by the position: ITIL, CDCS, TSA-STA, MRPT, PMP, IAT, AED, CPR, ISO, V3
Education for Operations Specialist
Typically a job would require a certain level of education.
Employers hiring for the operations specialist job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Business, Education, Finance, Engineering, Accounting, Management, Military, Business/Administration, Associates, Science
Skills for Operations Specialist
Desired skills for operations specialist include:
MS Office
Excel
Lending services
Mortgages
Small business
Various operating systems
Procedures
Bank products and services
Store product and strong merchandising and organization skills
Practices
Desired experience for operations specialist includes:
Delivers that are not completed are researched and followed up on until completed
Special attention is given to Large transactions greater than 5 million, Prime relationships and Repos
Underwritings are monitored and billed for fees
Short and Long Sales are monitored and buy ins for DVP accounts are issued timely, accurately as appropriate
Daily clearance accounts are balanced
Any fails that are not cleaned up by settlement date are called on and confirmed valid
Operations Specialist Examples
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Operations Specialist Job Description
Job Description Example
Our company is growing rapidly and is looking for an operations specialist. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for operations specialist
- Trade matching and portfolio accounting
- Performance reporting responsibilities
- Checking inbound client documents for accuracy, notating all activities on the account
- Confirm client trades by phone, fax or email
- Confirm derivative transactions
- Establish new listed and OTC securities in the global security maintenance table
- Interact on a daily basis with prime brokers and client counterparties
- Resolve trade breaks with clients and counterparties
- Review and research fail reports with prime brokers
- Test new system applications to insure the integrity of client data
Qualifications for operations specialist
- Ability to establish and maintain effective working relationships with staff and Management
- Flexibility to adapt to change, , determine and focus on top priorities in a fast-paced environment with multiple priorities
- This document describes general information about the position however should not be considered as comprehensive
- Past exposure to performance measurement, portfolio accounting, knowledge of bank and brokerage operations is preferred
- Hand eye coordination, Manuel dexterity and strong attention to detail
- 10 Key or personal computer Knowledge beneficial
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Operations Specialist Job Description
Job Description Example
Our company is growing rapidly and is looking to fill the role of operations specialist. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for operations specialist
- Compile and cross-reference reports
- Review and maintain on-line documents and quality assurance on large reports
- Process FX confirmations and FX settlements utilizing electronic confirmations processing systems
- Utilize internal systems to monitor settlements activity
- Ensure payments are released via processing systems to meet currency cut-off times
- Support IT projects and new business objectives to ensure implementations remain on schedule
- Ensure issues with implementations are escalated to management
- Error free und timely handling and processing of orders or manual bookings
- Supervision of processed cases
- Compliance with SI 6 (Specialist Instructions No
Qualifications for operations specialist
- Minimum of two years proven and progressive PCM Operations experience or equivalent
- Ability to sit or stand for extended periods
- Basic operations experience - settlements, confirmations
- Deep understanding of GFX products
- Reporting and escalation to direct superiors
- Contact with Legal Entities and internal stakeholders/diplomatic approach
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Operations Specialist Job Description
Job Description Example
Our company is looking for an operations specialist. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for operations specialist
- Compliance reporting related to best execution and a firm wide restricted list
- Ensuring all agreements and legal documents are reviewed by legal counsel
- Performing variety of daily and monthly reconciliations
- Monitor local currency cash balances and book residual Profit and Loss into USD
- Understanding of trade life cycle from execution, verification, and through settlement
- Assisting with the preparation of ad hoc management reporting Audit and Tax support
- Manage client relationships and provide expertise relating to execution of trade confirmation and settlements
- Monitor settlements activity
- Perform data quality testing and coordinate those test efforts with other teams
- Prepare test scripts
Qualifications for operations specialist
- Ability to read and interpret complex documents and to respond effectively to sensitive inquiries
- Handle Branch Office inquiries
- Produce statistical reporting
- Processing FX confirmations utilizing electronic confirmations processing systems internal systems
- Resolving trade differences in a timely and efficient manner
- Delivering manually drafted FX confirmations to clients via email of fax
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Operations Specialist Job Description
Job Description Example
Our growing company is hiring for an operations specialist. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for operations specialist
- Reconcile daily cash balances & transactions against the custodian, and independently resolve discrepancies
- Reconcile daily trial balances and positions when applicable
- Resolve failing trades
- Communicate with brokers and custodians
- Understand tri-party relationship between the firm and custodian/prime broker
- Monitor for overdrafts and other potentially costly situations
- Act as a liaison to Portfolio Managers, brokers, and custodians for all accounting issues
- Reconcile daily cash balances and transactions against the custodian, and independently resolve discrepancies
- Understand tri-party relationships
- Have a working knowledge of different securities
Qualifications for operations specialist
- Able to understand and interpret applicable regulations and take the proper actions
- Affinity to Accounting, Tax numbers in general
- 1-3 years of relevant experience working with equity products preferably in Asset Management
- Working knowledge of different securities (domestic & international equity, shorts, swaps & options)
- Understand the trade settlement process for equity securities and the necessary steps to facilitate settlement
- Understand corporate actions, dividends, tax reclaims, accruals, and FXs
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Operations Specialist Job Description
Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of operations specialist. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for operations specialist
- Analyzes and edits thousands of account data elements for processing
- Reviews legal documents for account registration
- Process Foreign Exchange allocations utilizing electronic confirmations processing systems internal systems to monitor settlements activity
- Act as a liaison with clients, traders and other internal teams to ensure prompt resolution of identified discrepancies
- Ensure new trades, amendments, allocations, and post-trade events are accurately captured in a timely manner
- Perform Start- and End-of-day Front Office Risk checkout process and validate pricing (marks)
- Initiate Counterparty set-up to begin KYC process and perform Credit Limit Checks as needed
- Monitor trade workflow between external vendor trading systems and internal PTSs
- Provide ongoing interaction with other operation groups, trading, sales, compliance, credit, and technology teams
- Research and document TMPG claims
Qualifications for operations specialist
- Understand short term investments vehicles and maintain short term rates
- Process cash/security transactions (journals, wires, etc)
- Experience with TLM Smartstream and Eagle Star
- 1-3 years of technical operations and service delivery experience in a 24x7 environment
- Ability to quickly gather and analyse data
- Knowledge of Network security principles (point to point VPN setup)