Business Operations Specialist Job Description
Business operations specialist
provides solutions to problems presented and recommend changes to methods or procedures to management, utilizing knowledge of accounting principles and practices.
Business Operations Specialist Duties & Responsibilities
To write an effective business operations specialist job description, begin by listing detailed duties, responsibilities and expectations. We have included business operations specialist job description templates that you can modify and use.
Sample responsibilities for this position include:
Interprets and implements administrative guidelines, procedures, policies and practices
Prepares standard operating procedures and operation and maintenance manuals for new and existing facilities
Acts as a resource to research investigators and departmental business staff on Sponsor policies and regulations regarding the administration of award funds, monitors compliance issues and assists in resolution, performs account close out
Remains current regarding all newly created, changed and/or updated policies, practices, methods, standards, regulations and requirements effecting sponsored project accounting to ensure ongoing compliance
Works closely with the College of Liberal Arts and Sciences Dean's Office Research Advancement pre-award team to ensure ongoing adherence with established policies, regulations, requirements and standards of the University and sponsoring source
Processes purchase of supplies, services, and equipment with use of a procurement card and other purchasing documents in accordance with established procurement and financial policies
Assists with coordination and processing of personnel searches and hiring, and maintains personnel files consistent with University policies and practices
Purchases supplies, services, and equipment with use of P Card and other purchasing documents in accordance with established procurement and financial policies
Processes financial documents such as travel authorizations and claims, reimbursements, purchases, payments, expense and funds transfer, using the University various financial systems and the Purchasing Card (PCard in accordance with established procurement and financial policies
Process data gathering and file management as needed
Business Operations Specialist Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Business Operations Specialist
List any licenses or certifications required by the position: ITIL, ISO, PMP, APICS, CRC, CEM, AEM, II, AV, AWS
Education for Business Operations Specialist
Typically a job would require a certain level of education.
Employers hiring for the business operations specialist job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Master's Degree in Education, Business, Accounting, Finance, Business/Administration, Public Administration, Faculty, Economics, Information Systems, Graduate
Skills for Business Operations Specialist
Desired skills for business operations specialist include:
Basic principles
Procedures
Policies
Plans
Products and regulatory requirements for assigned business unit
Budgeting
Practices and methods of accounting
Funds management
Federal budget process
Inventory management
Desired experience for business operations specialist includes:
Manage and oversee the daily expense operations of the Integrated Marketing Communications department
Management of relationship with customer
Responsibility for service delivered for customer according to contract
Responsibility for compliance of SLAs (KPIs, OLAs)
Control of budget (project expenses, indirect expenses)
Project-oriented leadership of customer teams from different locations
Business Operations Specialist Examples
1
Business Operations Specialist Job Description
Job Description Example
Our company is searching for experienced candidates for the position of business operations specialist. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for business operations specialist
- Support drive of profitable revenue growth
- Support Forecast, Analyze and Manage Inventory data and stock turn and verify sales forecast
- Perform consolidation of Sales purchase plan and OTB strategies
- Support inventory reporting and data analysis
- Support the breakdown forecast units per month, per category according to financial forecast based on historical data & simulating inventory status
- Perform monthly inventory forecast as per sales data to ensure proper PO issuance as per sales trend
- Provides customer service with regard to all facets of customer
- Provide startup, commissioning and troubleshooting services for conventional and advanced water treatment facilities, distribution and transmission main systems, pumping and storage facilities, and chemical feed systems
- Perform onsite inspections and condition assessments for water related equipment and facilities
- Evaluate staffing, operating costs, and system redundancy for reliable operations
Qualifications for business operations specialist
- Knowledge of at least three musical genres
- Detail oriented with 2-3 years of excel experience
- At least 3 years SAP working experience, FI/CO or PS module will be preferable
- Strong business application knowledge
- Responsible and reliable team player
- Be familiar with Microsoft office, especially for Excel
2
Business Operations Specialist Job Description
Job Description Example
Our company is growing rapidly and is hiring for a business operations specialist. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for business operations specialist
- Work cross-functionally with business teams to operationalize branded programs and new products
- Manage and provide visibility into various ad product pipelines
- Empower internal business teams with the necessary tools and know-how to tackle responsibilities and challenges related to ad products and offerings
- Lead program retros to identify challenges and opportunities and create a system of continued iteration for business improvements
- Support Project Management team with operational needs
- Provide additional support and coverage for Director, Business Operations and Operations Project Managers, as needed
- Partner with the team and department leadership to help in annual budget preparation
- Perform monthly and quarterly actual vs
- Track and manage budget and expense authorizations
- Assist IT colleagues on acquiring needed goods and services and partner with Corporate Procurement as necessary
Qualifications for business operations specialist
- Previous experience working in event operations in intercollegiate or professional athletics or related field
- Ability to work with all constituencies
- Intermediate knowledge of MS Excel and MS PowerPoint
- Bachelor's Degree, preferably in Computer Science, Mathematics or related field with a minimum of two (2) years of relevant experience that includes coding with VBA for Excel,SQL and Access, relational database programming and experience with structured analysis and design
- Experience in project management and/or consultation, especially pertaining to internal business operations
- Strong reporting experience using Excel and other project management tools
3
Business Operations Specialist Job Description
Job Description Example
Our growing company is looking to fill the role of business operations specialist. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for business operations specialist
- Contribute to monthly, quarterly, and annual budget and expenditure communications
- Collaborate with managers across IT in maintaining up-to-date resource records for Corporate IT
- Monitors and processes account expenditures, maintains and reconciles detailed budgets for various accounts, advises and/or determines which expenditures are within the budget guidelines
- Controls expenditures in accordance with budget allocations
- Provides a high level of customer service and support at the Engineering Career Center to students, employers, staff/faculty, and others by monitoring and responding in a timely manner to emails, phone calls, in-person, Sun Devil CareerLink and Salesforce systems inquiries, finding solutions to issues, and coordinating with staff and/or faculty as needed
- Monitors a variety of account expenditures, maintains and reconciles detailed budgets for various accounts, advises and/or determines which expenditures are within the budget guidelines
- Generates invoices and processes accounts receivables
- Disseminates information about Career Center programs, events and end-user systems
- Oversees day-to-day operations of the Career Center including scheduling appointments, maintaining office and staff calendars, coordinating use of the office space and equipment, making room reservations and confirmations, checking out of equipment, ordering supplies and materials
- Completes funds requests, processing accounting-related paperwork, P-card reconciliations, and other budget-related tracking
Qualifications for business operations specialist
- Ability to maintain close working relationships at all levels of management
- Requires conceptual and practical expertise in own discipline and basic knowledge of related disciplines.Is fully self-sufficient and competent in regards to output quality and quantity
- Experience utilizing a variety of Windows-based and enterprise software
- Demonstrated knowledge of financial systems and human resource systems
- Assists the career development and industry relations teams by planning large and small events including responsibilities for logistics and advertising
- Creates communications to employers, students and volunteers regarding events
4
Business Operations Specialist Job Description
Job Description Example
Our growing company is hiring for a business operations specialist. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for business operations specialist
- Supervises, schedules, trains, and evaluates assigned student workers and trains event volunteers ensuring appropriate coverage for events
- Provides back-up support for Career Development and Industry Relations including creation of marketing materials/information, student and alumni assistance, and Sun Devil CareerLink and Salesforce-related support & assistance
- Represents the college/department on various committees and events to support the Career Center and improve its effectiveness throughout the University and community
- Responds to audit requests and gathers documentation for payroll, pcards, and financial records
- Prepares post award budgets as needed, recommends and establishes budget control system for controlling expenditures
- Processes all travel requisitions and reimbursements
- Organizes and/or prepares sponsored financial reports
- Maintains all applicable project records and files
- Provides training to faculty and staff in use of information to assist in management of projects, provides technical advice and services to project accountants or other university staff with problems, complex issues or special projects
- Participates in a variety of inter and intra area meetings to represent work area's interests and perspective regarding issues
Qualifications for business operations specialist
- Experience working with PeopleSoft, MS Office (Word, Excel, PowerPoint, ),and Advantage
- Demonstrated knowledge of excel in creating and organizing spreadsheets
- Evidence of communication, both verbal and written
- Prepares and summarizes a variety of operational and business activity reports to management including forecasts and tracking project budgets vs
- Authorizes trip requests and trip expense reports using MyASUTrip/Concur
- Performs account, payroll, voyager card and procurement card reconciliations
5
Business Operations Specialist Job Description
Job Description Example
Our innovative and growing company is looking to fill the role of business operations specialist. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for business operations specialist
- Performs Accounts Receivable billings and projects status tracking for service center
- Ensures accurate accounting for indirect and direct costs in service center related expenditures
- Assists in preparing budget proposals and participates in controlling expenditures in accordance with budget allocations
- Processes deposits and performs cash handling duties
- Creates new accounts and establishes processes which create greater transparency and operational effectiveness for units
- Ensures adherence to contract and memo of understanding obligations
- Performs proper administration of all activities associated with Department Time Administrator to ensure accurate and timely recording of time for staff and students
- Communicates with internal and external personnel and provides support as needed
- Maintains all necessary personnel and financial files back up documentation, in accordance with university requirements and best practices ensuring a high level of confidentiality
- Advises staff on proper policy and best practices for travel, human resources, and financial accountability
Qualifications for business operations specialist
- Reviews reconciliation of accounts for compliance of charges in accordance with sponsoring agency/contract conditions and requirements
- Represents work unit at meetings for conferences and serves as liaison for unit concerning requests or complaints
- Developing intelligent, insightful reporting on the key operational drivers of our business
- Maintain and analyze operational business metrics using data to drive down operational waste and errors
- Develop and manage a program to improve tools, systems, redundancy planning, processes, and reporting to monitor and mitigate operational and financial risks associated with meeting our speed, productivity and quality performance SLAs
- Create, manage, and analyzing customer survey data, net promoter scores, and other operational data to provide insights that enable improvements to the customer experience