General Office Assistant Job Description
General Office Assistant Duties & Responsibilities
To write an effective general office assistant job description, begin by listing detailed duties, responsibilities and expectations. We have included general office assistant job description templates that you can modify and use.
Sample responsibilities for this position include:
General Office Assistant Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for General Office Assistant
List any licenses or certifications required by the position: LEED, BLS, ACLS, CCI, TERM, PERMANENT, CPR, LIMITED, TIME, FULL
Education for General Office Assistant
Typically a job would require a certain level of education.
Employers hiring for the general office assistant job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Master's Degree in Education, Law, Business, Legal, Supervision, Public Administration, Business/Management, Business/Administration, Paralegal, Graduate
Skills for General Office Assistant
Desired skills for general office assistant include:
Desired experience for general office assistant includes:
General Office Assistant Examples
General Office Assistant Job Description
- Collects co-pays for treatment and procedures such as CT Scans, MRI’s, PET Scans, , enters payment amount into computer, and issues receipt to patient
- Ensures exiting patients feel confident that all of their questions and concerns have been or are in the process of being resolved
- A minimum of two years’ experience required, three years preferred, in a medical office or equivalent with
- Medical terminology, coding, charge entry and payment collection
- Technical knowledge is needed in the medical insurance billing fields through at least 1 year experience
- Small Office Equipment, copier, fax, proficiency required
- Clerical duties, answering phones, making copies, filing, data entry
- Help Map out and complete audit actions
- Assist with contractor safety during projects as needed
- Responsible for the operational activities of branch locations within a defined area
- Process clerical transactions for a program governed by multiple procedures, rules and regulations
- Maintain manual or automated records for a segment of an agency program
- Design clerical processing procedures
- Gather, compile and prepare data from manual or automated files and other sources for various reports, publications, records, Design formats for various reports and forms
- Respond to questions from other units, agencies or the public concerning the operation of the unit or program area
- Write responses to correspondence and reply to personal or telephone inquiries by providing required data, information or assistance
General Office Assistant Job Description
- Review forms or applications for subject matter content, completion and accuracy within program segment of expertise and make appropriate determination
- Coordinate schedules for administrative proceedings
- Coordinate arrangements for meetings and courses, arranging for rooms, taking attendance and insuring that appropriate materials and equipment are available
- Operate office equipment such as photocopiers, calculators, computers, printers, typewriters, audiovisual equipment, , as necessary to complete assigned tasks
- Operate telephone equipment, including switchboards
- May supervise other clerical support positions
- Answer questions from and provide information to various parties regarding agency activities, transactions, and procedures
- Operate various communication systems such as telephones and computers
- Operate, and perform basic cleaning and maintenance on office machines and equipment
- Perform routine processing activities, including checking forms for completeness and accuracy
- Experience in an office environment performing administrative support functions preferred
- Excellent written and verbal communication skills with employees at all levels
- Ability to work flexible hours and provide own and reliable transportation
- Maintain a professional appearance and conduct
- Maintain employee records in ADP Workforce Now
- Experience with Yardi and Kardin, a plus
General Office Assistant Job Description
- Controls procedure compliance identifying and correcting deviations
- Monitors overall relevant KPIs, identifying areas of improvements and proposing improvement action
- To comply with HSE procedures, report any incident or observation, perform inspections and participate in the investigation process
- Complies with the energy and other supplies consumption target/goals, carrying out the required actions that aim to reduce the use of them
- Proactively motivates, coaches, communicates with and develops his/her staff and manages HR related activities in line with Human Resources norms and procedures
- May provide lead support to physician practices
- May provide office assistant support to hospital and/or administrative support departments
- Creating an organized filing system for course materials and other documents
- Detailed proofing of course materials for grammar and spelling under tight deadlines
- Helping to process instructor payments
- Three to five years of previous and/or progressively more responsible secretarial experience
- High schools diploma or equivalent
- 2 to 3 years’ industrial maintenance experience or technical degree, associate’s degree, certificate or equivalent in related field
- Coding knowledge preferred
- Ordering instructional materials
- Packaging materials to send to Graphics, Instructors and Clients
General Office Assistant Job Description
- Represents the practice in the coordination of all patient/physician/therapy/nursing encounters, ensuring appropriate utilization of time and patients’ needs are met
- Responsible for accurate entry of patient information, financial information, codes and charges for services rendered on a daily basis
- The Office Assistant Billing Specialist has primary responsibility for answering the telephone in a prompt and courteous manner, following established policies and procedures
- Provides direct or indirect assistance to engineers, administrative staff, and other departmental personnel, general office support
- Operates office equipment such as printers, scanners, and copy machines
- Perform light cleaning duties as needed
- Follows internal records procedures client-requested procedures
- Answering customer service phones, handling customer complaints and questions, recording details of inquires comments and complaints in system
- Obtain and evaluate all relevant information to handle inquires and complaints
- Under general supervision of physician and/or nurse provides clinical support to various clinics' physicians and nurses in delivery of patient clinical care and administrative support
- Contributing as a team player in a fast-paced environment
- Higher education diploma (complete or in process)
- Availability to learn new systems
- The candidate must live in the city of the position or in the cities nearby
- English skills (intermediate, advanced or fluent) will be considered a differential
- Participate in the hotel's organisation and manage the accommodation and/or restaurant team in line with the Brand's Human Resources policy, while respecting the guest/customer promise and current regulations
General Office Assistant Job Description
- Ability to use a computer with high level accuracy and few errors (96% accuracy rate of higher)
- Good phone etiquette – high call volume
- Provides clerical duties, such as answering telephones, opening and collecting mail, photocopying, faxing and filing
- Perform other duties as required or requested by supervisor
- Provide support to Escrow department by assisting with customer service and administrative duties related to escrow closings
- Provides direct or indirect assistance to administrative staff, and other departmental personnel, general office support
- Due to the cyclical nature of the industry team members may be required to work varying schedules to reflect the business needs of the various Epiq clients
- You will take care oftime management for GO General Manager- Schedules meetings- Assists with visitors and customers
- You will organizing and handling hotel, and travel arrangements for business trips - Maintains a strong back office during the manager's travels
- Assuring accuracy of patient charts
- Be readily available for the teams and hotel guests, and work with the General Manager to ensure a high level of quality for all services
- Familiar with the Windows environment and TARS
- Knowledge of Revenue Management preferred
- Basic A/R and A/P experience
- Previous experience with administrative work is required
- Graduation degree (complete or in process)