Senior Office Assistant Job Description
Senior Office Assistant Duties & Responsibilities
To write an effective senior office assistant job description, begin by listing detailed duties, responsibilities and expectations. We have included senior office assistant job description templates that you can modify and use.
Sample responsibilities for this position include:
Senior Office Assistant Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Senior Office Assistant
List any licenses or certifications required by the position: W-9, BLS, M/WBE, ICSA
Education for Senior Office Assistant
Typically a job would require a certain level of education.
Employers hiring for the senior office assistant job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Education, History, Business, Associates, Communication, Marketing, Faculty, Management, Business/Administration, General Education
Skills for Senior Office Assistant
Desired skills for senior office assistant include:
Desired experience for senior office assistant includes:
Senior Office Assistant Examples
Senior Office Assistant Job Description
- Other relevant daily tasks that may be assigned by the PPDs
- Input reservations and follow-up on requests in a timely manner
- Oversee set-up of large conference space and configure as required by customers
- Serves as the initial unit contact for all front desk inquiries received (in-person, telephone, or email) from students, faculty, staff, parents and institutional partners
- Provides basic triage advising for students interested in study abroad
- Assists with study abroad communications, including managing the Study Abroad & Student Exchange email account and listservs, and CRM
- Provides marketing and recruitment assistance for website, print materials, newsletters and phone/email/text campaigns
- Assists with planning and coordinating SASE events, presentations, tabling, and campus-based programs
- Assists with application, transcript and other document processing for inbound and outbound students
- Co-supervises and mentors SASE student workers
- Bachelor degree or above in business related disciplines
- 4-5 years working experience in professional firms (Big 4 or investment houses preferred)
- Experience in M&A/integration/project management is an advantage
- Good communication and interpersonal skills to interact directly with senior leaders and co-workers within the Firm
- Use of relevant computer applications for data & project management and production of written communications
- Able to work independently and in a multi–tasking and often times intense setting
Senior Office Assistant Job Description
- Arrange special meeting facilities
- Screen and rank resumes and cover letters
- Assist in hiring paperwork process for new student employee hires
- Create and maintain student employee files
- Produce weekly attendance reports and data
- Prepare and maintain center directory, assist with data entry, develop document logs and create/use reports in UAccess Analytics as requested/needed
- Review and assist A2DRC members with required NIH Public Access Policy reporting
- Provide publication and award updates on center scientists to the Director of Operations
- Assist the Director of Operations with content management of the Asthma Center’s website
- Prepare and distribute monthly electronic newsletter
- Attention to details and good in time management
- Good spoken and written communications in both Chinese and English
- Ability to gain thorough knowledge of and effectively communicate University policies and procedures
- Ability to use a variety of resources and networking skills to research issues / topics to assist leadership with meeting preparation and respond to inquiries
- Capable of taking initiative, assuming responsibility, handling confidential information with discretion and representing the university with tact and diplomacy
- Demonstrated proficiency in all Microsoft applications
Senior Office Assistant Job Description
- Acts as single point of contact to event hosts and attendees day-of for event related needs
- Schedules room reservations and coordinates logistics for events
- Participate in cross utilization within all operations' departments to maintain an expertise in all services provided by One Team
- One Team Ambassadors will be occasionally called upon to provide back-up support and coverage during scheduled and unscheduled absences, including reception desk coverage
- Conduct research as required using internet and intranet resources
- Provide advanced supporting using DPS, including invoicing, reports, opening/closing/reinstating projects and performing research
- Make business travel arrangements, provide Outlook support (email, calendar)
- Coordinate recruiting procedures - advertising, recruiting, screening, and interviewing candidates
- Manage hiring procedures – example - reference checks, background checks, drug screens, and offer letters
- Daily communication with management and other clients regarding questions and inquiries regarding staffing and Human Resources issues
- Other essential skills include an ability to work in a fast paced environment, and a proficiency at multi-tasking trong verbal communication skills
- Team player who will work closely with other administrative assistants
- Previous office support experience preferred but not required
- Understanding of basic office equipment technology including or willingness to learn including but not limited to copiers and mobile phones
- Bachelor’s degree and 1 year experience in similar role
- Demonstrated knowledge of NCAA and Pac-12 Conference rules and regulations
Senior Office Assistant Job Description
- Perform day to day processing of Accounts Receivable and Accounts Payable transactions for assigned location
- Verify that invoices comply with policies and procedures
- Complete large volume of data entry
- Responsible for the ordering, inventory, and controls associated with facility operation
- Complete administrative tasks, schedule meetings and ensure phones and emails are answered during office hours
- Serve as first point of contact for the division
- Attending to the needs of program participants, their parents, Five-Week faculty, and related staff via phone/email and in person
- General clerical support
- Communicating with parents regarding student attendance matters
- Communicating with and following up with teaching staff regarding attendance issues
- Minimum two years relevant corporate experience, preferably in a hospitality, service-oriented or customer-centric environment
- Self-motivated and team player in achieving business goals
- Excellent interpersonal skills with ability to engage and interact with internal and external clients at all levels
- Ability to use tact and diplomacy in both verbal and written communications
- Superior organization skills and proactive in anticipating business needs
- Ability to manage confidential information appropriately
Senior Office Assistant Job Description
- Using intermediate level computer knowledge, format and edit various documents from draft state to near final form based on written or verbal communications
- Procurement Administration – Catalog, Purchase orders
- Preparing correspondence for Program Coordinator and Faculty Director of MAcc and MSA programs
- Advising current Masters students on course selection and professional development
- Maintain a clean, safe and tidy work environment at all times in line with expected hygiene standards and best practice
- Ensure a high standard of cleanliness, in line with expected standards and best practice, in pantries, meeting rooms, brokers lounge and reception areas
- Supervises and assists in the preparation of various records, reports and specialized studies
- Coordinates administrative tasks
- Regularly interacts with personnel in various departments at various organizational levels within the hospital, patients, customers, health care providers/facilities and/or other external contacts such as contractors, vendors, and suppliers in order to complete assigned work
- Regularly performs all or many of the duties of the Office Assistant position
- Preference for knowledge of federal, state, and/or institutional financial aid program rules, regulations, or processes
- Superior organization skills-ability to establish processes and follow up
- Ability to be highly proactive, anticipate problems and act accordingly
- Ability to prioritize and multi-task - great time management skills
- Must have flexibility to work overtime as require
- Experience in booking International travel