Contract Assistant Job Description
Contract assistant
provides procurement support to the Program Office and reconcile contract and financial data for use in leadership decision meetings.
Contract Assistant Duties & Responsibilities
To write an effective contract assistant job description, begin by listing detailed duties, responsibilities and expectations. We have included contract assistant job description templates that you can modify and use.
Sample responsibilities for this position include:
Assists in establishing negotiations strategy for major procurements by researching precedent information, preparing schedules and other similar documents
Prepares solicitation and purchase order documents
Assists in the review and preparation of Requests for Proposals (RFPs)
Analyzes and evaluates proposals received
Assists in performing post-award contract administration functions
Serves as Contracting Officer within prescribed limitations
Performs contracting support functions such as assembling and maintaining contract files/packages, abstracting bids, processing amendments and modifications, processing delivery orders
Maintains required records of contracting activities/actions
Operates ADP equipment in the performance of duties
Consolidates data and communicates information, pertaining to timeliness of the procurement action process, purchase order delivery status and other procurement statistics
Contract Assistant Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Contract Assistant
List any licenses or certifications required by the position: EPA, USPTO, ITIL, GMP, COA, II, CACS, RMA, SSS, CCNA
Education for Contract Assistant
Typically a job would require a certain level of education.
Employers hiring for the contract assistant job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Business, Business/Administration, Education, Marketing, Associates, Accounting, Finance, Administration, Law, Management
Skills for Contract Assistant
Desired skills for contract assistant include:
MS Office
Accounting and financial management
Excel
Familiarity with basic data management through use of spreadsheet
Similar
Contract review and daily management
PPT presentation / Excel
Procurement – contract drafting and negotiations
Word
Experience in Microsoft Office products
Desired experience for contract assistant includes:
Execute submission verification tests under direction from the Submissions team
Real-time delivery of First Party test result notifications and tracking of submission statistics
Excellent verbal and written communication skills (Fully fluent in English required)
Awareness of First Party Submission tools (preferred)
High-quality administrative support in a project management environment
Experience working in a customer-focused environment (client or retail environment)
Contract Assistant Examples
1
Contract Assistant Job Description
Job Description Example
Our innovative and growing company is looking to fill the role of contract assistant. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for contract assistant
- Collects, summarizes and analyzes data required for contract actions
- May supervise subordinate associates
- Trains subordinate associates on department policies and processes
- Manage the central services such as reception, security, maintenance, mail, archiving, cleaning, catering, waste disposal, vending machine, pantry and office supplies, courier and recycling
- Perform a variety of administrative duties to support the Studio objectives
- Assist with booking travel for the Melbourne office excluding the Executive Team
- Coordinate the Games Redemptions for Melbourne, ensure compliance with policies, track and manage redemptions points and delivery of games to all employees
- Support the Studio Facilities Manager with planning, execution and planning
- Act as the Fire Warden for the office
- Manage and raise all Salesforce, iexpense and Iprocurement requisitions in addition, contributing to budget forecast submissions alongside the head of the Studio for approvals and submission to Finance
Qualifications for contract assistant
- Passion for video games advantageous
- Perform any other duties as assigned by your manager with accountability and responsibility defined prior to the commencement of these duties
- Has the ability to work effectively, who is self-motivated, who thrives in a dynamic matrix environment
- Ability to create multimedia PowerPoint presentations
- Strong planning, organizing, and scheduling abilities
- Ability to follow through, work successfully with a minimum of supervision, and pay attention to details
2
Contract Assistant Job Description
Job Description Example
Our company is growing rapidly and is looking for a contract assistant. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for contract assistant
- Maintain a clean and organized general office area
- Ensure smooth operation of the Singapore office and assist in the set up if necessary with other APAC offices including knowledge sharing
- General assistance with office tasks including guest-hosting, mail distribution, courier and vendor management
- Co-ordinate special occasion events Monthly and Quarterly meetings, end of year celebrations
- Prepare meeting rooms with necessary seating arrangements, catering and equipment
- Developing a professional relationship with member physician office and managed care payer personnel
- Coordinating selected registration, scheduling, faxing, billing and reporting for the company's contracts
- Maintaining logs, faxing, billing and reports and bills, scheduling appointments with physician's offices, verifying information, entering data, generating reports
- Working with Case Managers to assure that information and expectations are communicated in an effective manner
- Developing and maintaining medical records to assure that all information is received, recorded and filed in the appropriate manner
Qualifications for contract assistant
- Must be a self motivator with a strong work ethic
- Able to demonstrate success working in fast-paced dynamic environment
- Flexible with a wide variety of constantly changing tasks
- Ability to be proactive and predict needs before they arise
- High tolerance for dealing with adversity
- Ability to initiate and complete complex work assignments and projects with minimal supervision Excellent communication skills
3
Contract Assistant Job Description
Job Description Example
Our growing company is searching for experienced candidates for the position of contract assistant. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for contract assistant
- Minimum 1 to 3 years of experience in a similar capacity
- Entering and maintaining information, medical services, claims and payments
- Preparing daily action logs for appropriate follow-up by Case Managers
- Owning end to end delivery of management events, offsites, dinners
- Managing calendar and scheduling of meetings, including business trips
- Processing company credit card receipts and expenses
- Partnering with our internal comms team to help create presentations &/or speech building
- Participating in management meetings to note take and ensure follow-up action
- Proposing new ideas to improve team and stakeholder relationships
- Co-ordinating reward and recognition initiatives
Qualifications for contract assistant
- Assist the Submissions team to coordinate, communicate, and logistically support submission activities to EA Certification & First Parties (Microsoft, Sony, Nintendo, Origin, Age Ratings)
- Assist in the preparation and submission of downloadable content (DLC) to First Party, including metadata proposals, scheduling, and content submissions in First Party systems
- Customer Facing and Focused
- 1-3+ years’ experience working in busy office environment
- Strong Microsoft Office suite experience essential, with experience with CRM – Salesforce.com and other time and attendance systems preferable
- Ability to multi-task effectively and work with minimum direction
4
Contract Assistant Job Description
Job Description Example
Our innovative and growing company is looking for a contract assistant. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for contract assistant
- Integrating and participating into the company wide EA team and sharing best practices
- Other personal tasks requested by manager
- Ensure Operational Expenditures (OPEX) for donations and general administration is managed to accounting standards
- Tracks and processes purchase orders and invoices, and provides appropriate follow-up on payments to suppliers and Coca-Cola Refreshments Canada through our invoicing systems for multiple budgets
- Responsible for collecting all information as it relates to the monthly Competitive Activity Report sent to McDonald’s
- Responsible for coordinating the The McDonald's Division Canada’s involvement in the World-Wide Operator Convention (biannual)
- Manage team communications and ensure they are published to our internal communication channels
- Responsible for the creativity, flow, and proof-reading of executive-level PowerPoint presentations, agendas, customer materials and correspondence
- Communicate effectively with external vendors, suppliers, and various levels of internal stakeholders
- Arranges domestic and international travel schedules and prepares expense reports for the Group Director
Qualifications for contract assistant
- Professional with an Excellent telephone manner
- Energetic and dynamic
- General knowledge of the Medical environment (Managed Care benefit plans eligibility requirements)
- Complete diary management, dealing with incoming enquiries, and general administrative support
- Make sure both Leaders are briefed in advance of any meeting, that they have the correct documentation in advance so they can prepare
- Interact with internal & external customers where required
5
Contract Assistant Job Description
Job Description Example
Our company is growing rapidly and is looking to fill the role of contract assistant. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for contract assistant
- Sources and recommends team building events and manages execution to deliver against objectives
- Maintains Group Director’s calendar and appointments (internal and external)
- Manages the timely processing of team Purchasing Card expense reports
- Manages courier requests and the payment of courier invoices
- Orders supplies and gifts for the department
- Provides ad-hoc project support to team members
- Perform daily administrative functions in a punctual, professional manner while providing the highest quality service
- Follow-up on client trades to ensure settlement and delivery
- Ensure clients’ accurate and timely completion of all necessary documentation
- Assist the Investment Advisor in preparing for client meetings & client appreciation even
Qualifications for contract assistant
- Able to solve problems on a timely manner and able to work under pressure to meet deadlines
- Co-ordinate project-based work and events with teams across the business
- Be part of the UK EA team and share best practices, communicate regularly This team also sits in an Int EA team so building relationships with those individuals is also key
- The ultimate “Host” and passionate about supporting others
- Confidentiality and partnership
- Flexible, proactive, resourceful and efficient, with a high level of professionalism