Contract Admin Job Description
Contract admin
provides contract Management guidance to Strategic Sourcing and Procurement, and other contracting stakeholders during contract review, negotiation and execution.
Contract Admin Duties & Responsibilities
To write an effective contract admin job description, begin by listing detailed duties, responsibilities and expectations. We have included contract admin job description templates that you can modify and use.
Sample responsibilities for this position include:
Draft, review & negotiate master use licenses for all genres of media
Assist with maintenance of project database
Communicating clearly to all stakeholders and partners
Complies with relevant department, testing and certifying the adequacy and effectiveness of the business on a regular basis
Prepare/ check advising letters, facility agreements and security documents for client execution
Ensure scanning and filing of credit documentations are handled properly and timely
Approve credit limits and record documents into Avaloq
Prepare monthly, quarterly and yearly reports for submission to management and relevant authorities
Monitor expiry dates of credit facilities, guarantees received, and fire insurance policies, and send reminders where needed, to ensure continuing validity of documentation
Ensure all contract information is accurate and disseminate this information to internal departments to inform them of their respective roles in the contract
Contract Admin Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Contract Admin
List any licenses or certifications required by the position: NCMA, CFCM, DAWIA, CPCM, II, WPM, CCCM, PG, SAP, HIPAA
Education for Contract Admin
Typically a job would require a certain level of education.
Employers hiring for the contract admin job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Business, Education, Management, Finance, Law, Construction Management, Administration, MBA, Government, Business/Administration
Skills for Contract Admin
Desired skills for contract admin include:
Applicable local
Contract types and terms
State/province
Federal/national statutes and guidelines
Company’s Contract Management Standards
Offset and Teaming Agreements
Contracting concepts
FAR/DFAR
Commercial contracting
Contract Management Framework and Fluor University® training
Desired experience for contract admin includes:
To ensure that all credit facilities have been approved at the required level
To ensure bank systems/records correctly reflect credit facilities status of approved/provided/repaid/cancelled
To ensure all relevant documentation, is in place prior to implementing limits and allowing drawdown s in a timely manner
Input/maintain all customer credit record fields
Ensure all insurance policies held as security are up to date and in order
Administer collateral values as required by Credit Policy and Margin Man(MM)
Contract Admin Examples
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Contract Admin Job Description
Job Description Example
Our company is searching for experienced candidates for the position of contract admin. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for contract admin
- Track and monitor all Bid requests
- Aid in the compilation and monitoring of Customer Contract Database, inputs customer information and profile, modifications to contracts and customer status
- Research and provide comparative information to management on accommodations (hotels and apartments) for new and current travel destinations
- Administer posting process for travel opportunities
- Establish and maintain data base of employee personnel data pertinent to travel, incl
- Monitor passport, visa and work permit expiry dates
- Assist travelling employees and foreign recruits in obtaining health insurance
- Calculate travel per diem requests as required and provide to Finance
- Provide billing information and documentation
- Participate in travel-related employee meetings as required
Qualifications for contract admin
- Minimum 5 years experience in television syndication highly desired
- Minimum 1 year of working experience of credit admin and collateral monitoring within a Private Bank or Wealth Management environment
- Knowledge of credit documentations
- Strong working knowledge of Bloomberg and Excel(VBA)
- ITE/GCE 'N' or 'O' Level qualification
- Basic knowledge of IT products
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Contract Admin Job Description
Job Description Example
Our growing company is looking for a contract admin. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for contract admin
- Ensuring the correctness of contracts in accordance with business confirmation details of counterparty
- In depth understanding of counterparty contracts and commodity categories within the assigned portfolio
- Ensuring that timelines and targets are met thereby maintaining high efficiency level
- Work as efficient team player and demonstrate team-work in form of sharing work load of other team members
- Highlighting the perceived risks & trade inaccuracies etc to all stake holder departments & senior management and to ensure their successful mitigation
- Timely filing of contracts, amendments, communications etc in PLUTO (in-house database management software)
- Providing value added analysis of contract terms and conditions, identifying risks mitigation alternatives
- Research and make recommendations on proposal and contract language
- Develop and oversee legal documents Contracting Officer Final Decision Documents, Letters of Concern, Cure Notices, Show Cause Notices, Rule 4 files, and other correspondence documents
- Prepare Federal Business Opportunities (Fedbizopps) announcements for issuance by the Contracting Officer
Qualifications for contract admin
- Well-organized, pro-active and have a good working attitude
- Experience in warehouse management will be advantageous
- Must be able to commit for a 3-months period fromJul – Sep 2015on a full-time basis
- Leader team player
- Prepare offer documents (letters, non-competes, relocation agreements)
- Coordinate and scheduling interviews, book conference rooms, set up video conferencing, conference calls
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Contract Admin Job Description
Job Description Example
Our company is growing rapidly and is looking for a contract admin. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for contract admin
- Develop and maintain databases to track contract status and to provide a management information system
- Prepare contractual documentation for contract modifications to include option exercise and administrative and technical changes
- Follow-up on contract issues and provide recommendations and status to the Contracting Officer
- Prepare contracts for close-out
- Conduct periodic visits to the site
- Prepare all types of acquisition documents for approval
- Participate in Government meetings
- Provide advice, recommendations, research, and analysis
- To provide administrative support
- Business visas applications for travellers
Qualifications for contract admin
- Familiarity with Microsoft Word/Excel/Powerpoint and ability to learn new software required
- Candidate should be a team player with common sense
- Previous experience in Contract Administration/Distribution preferred, but not required
- Minimum 4 years of working experience in similar capacity preferably from construction/consulting industry
- Able to set up an efficient and effective filing system for easy access by the Project team
- Experience in ISO9001 compliance is added advantage
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Contract Admin Job Description
Job Description Example
Our innovative and growing company is looking for a contract admin. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for contract admin
- Organise meeting (Includes group lunch and dinner)
- Handle incoming and outgoing correspondences & calls
- Maintain an efficient filling system
- Maintain office pantries and supplies
- Prepare report from time to time as required by the management
- Prepare name cards for printing
- Use Sage Accounting Software and ServiceMax software to process new service contract bookings and repair jobs
- Liaise with sales team and Material Control Admin to ensure parts are ordered for repair jobs
- Liaise with sales team and legal team as necessary with regard to customer contracts
- Manage, adjust and amend service contracts & schedules in ServiceMax software
Qualifications for contract admin
- Competency in both written and spoke in English
- A recognized Diploma in any field of study
- Conversion of various documents (word, excel, instruction, memo, governance, .) to the correct Chorus 2.0 templates
- Tracking of Standards
- Strong business acumen and communication skills with sharp IQ
- Knowledge of international commercial terms (Incoterms 2000 and 2010)
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Contract Admin Job Description
Job Description Example
Our company is growing rapidly and is hiring for a contract admin. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for contract admin
- Assemble and relay new customer documents as needed
- Assemble and relay new subcontractor documents as needed
- Dispatch ORR technicians and subcontractors to booked jobs
- Develops standard review and communication process for customer pricing reviews
- Manages customer pricing reviews
- Greeting visitors and directing them to the right person
- Owning & maintaining the reception, conference rooms, bar & kitchen area in East Castle, setting best practices guidelines, and ensuring they are adhered too
- Checking and receiving courier parcels and other incoming packages
- Sorting and distributing incoming mail, franking outgoing mail
- Ordering supplies, including stationery, business cards and headed paper as necessary
Qualifications for contract admin
- Experience in drafting/reviewing commercial contracts shall be preferred
- Sound knowledge in application of boilerplate clauses like Assignability, Force Majeure, Severability, limitations of liability, events of default/termination
- Good understanding of commercial clauses like Commodity Pricing, Quantity and Quality determination, vessel nomination, laytime & demurrage, Letters of Credit etc shall be an added advantage
- Knowledge of functioning of Trade Finance, Operations, Claims, Deals desk etc in a commodity trading environment shall be preferred but not mandatory
- A degree in commerce, law, engineering and/or marine shipping experience shall be preferable
- Willingness to work in flexible time zones (APAC / EMEA /WHEM coverage)