Contract Administrator Job Description
Contract administrator
provides guidance to project teams in addressing difficult subcontract actions and proactively educate project team on various subcontract and compliance issues, especially CPSR, FAR, DFARS, and/or other Federal Government statutes,laws, regulations and requirements.
Contract Administrator Duties & Responsibilities
To write an effective contract administrator job description, begin by listing detailed duties, responsibilities and expectations. We have included contract administrator job description templates that you can modify and use.
Sample responsibilities for this position include:
Excellent knowledge of Microsoft Outlook, Work, Excel and Adobe products
Enter, maintain and update program licensing details in Stars and other department computer systems
Updates contract binders, photocopies and distributes documents to various clients
Run queries for exploitable underlying digital rights
Provide Paper Materials (e.g., any ad/billing statements, advertising/editing restrictions, music cue sheets, and Certificate of Errors and Omissions Insurance (“E&O”), final script, ) to our clients as requested
Provide daily input of time-sheets, unit -sheet and invoices into accounting system
Ensure field personnel are reporting time, equipment and materials according to contractual specifications and in compliance with policies
Monitor daily communication with field personnel to coordinate receipt of paperwork either via email, fax, in-person or regular mail
Prepare invoices for submission to customers
Provide administrative support related to project accounting as needed
Contract Administrator Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Contract Administrator
List any licenses or certifications required by the position: NCMA, MUST, CCM, CPM, TDS, CFCM, W-9, CRA, HR, SL
Education for Contract Administrator
Typically a job would require a certain level of education.
Employers hiring for the contract administrator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Master's Degree in Organization and Management, Management, Accounting, Law, Marketing, Economics, Industrial, Business Finance, Business, Education
Skills for Contract Administrator
Desired skills for contract administrator include:
FAR
SAP desirable
Standards
Techniques
FAR/DFARS
Word
Excel
DFAR and other U.S. Federal Government contracting regulations
Practices
DFARS
Desired experience for contract administrator includes:
Minimum of 2 years of experience in data processing, procurement, accounts payable, customer service, or an operations environment
Self-starter with ability to consistently act with a sense of urgency
Perform administrative tasks in connection with the issuance of the license agreements, print activated FO/NOC, create cover letter/envelopes, update contract status (in SAFE and MS ACCESS), prepare & check FedEx airwaybills, run follow-up letters/reports, schedule calls with different international sales liaison offices to discuss outstanding contracts/amendments or any other issues relating to contracts/amendments, scan & attach fully executed in SAFE, etc
Performs archiving of expired fully paid license agreements
Maintain up-to-date files (Files Management including archiving)
Bachelor's Degree with a minimum of 5 years' experience as a contract administrator or transactional paralegal
Contract Administrator Examples
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Contract Administrator Job Description
Job Description Example
Our company is looking for a contract administrator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for contract administrator
- Draft and assist as necessary with negotiation of commercial agreements
- Work independently in collaboration with business partners to assure business needs are met while protecting the company's interests and analyzing/mitigating risk
- Negotiate with outside parties when and as appropriate
- Provide contract analysis and summaries, and ensure contract execution accomplished in accordance with company policy
- Ensure proper execution by approved signing authorities
- Coordinate all aspects of contracts for Premier East – this includes Account Executives and interactions with sales (GSO)
- Interface with various departments Business Units (ESS) to coordinate information needed for contracts
- Proof contracts to ensure completeness and accuracy thru the Pricing Manager, ESS teams, and Legal consent
- Review and edit artist(s) contracts including issuing, mark-up, receipt and processing
- Review venue, vendor, co-promotion, sponsor and location agreements
Qualifications for contract administrator
- Strong experience in drafting agreements and legal correspondence required
- Ability to deal with highly sensitive and confidential information
- Ability to perform routine work with excellent accuracy and attention to detail, with a strong sense of responsibility and follow-through
- Must be service oriented and be able to interact effectively and professionally with all levels of an organization, outside clients, and vendors
- Must work well under pressure within an extremely fast-paced, multi-project, tight deadline environment
- Paralegal experience, particularly intellectual property and contract preparation experience a plus
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Contract Administrator Job Description
Job Description Example
Our company is searching for experienced candidates for the position of contract administrator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for contract administrator
- Assist Contract Specialists in processing Letters of Commitment (LOCs) related to GPO contracts and interfaces with the sales force, as needed, to confirm commitments made through the LOCs
- Assist the Contract Specialists with membership research and legal entity searches
- Assist the Contract Specialists in keeping the GPO IDs complete and up to date in SAP
- Perform routine audits and cross checks to ensure accuracy of membership across all GPO, IDN, and Local Contracts
- Assist in monitoring the Group Mailbox for general contract related inquiries and issues
- Assist in answering questions and sending the request to appropriate Contract Specialist, Supervisor, or other related support group
- Support team lead contract analyst(s) with membership questions and research
- Reviews legal language of bid proposals and negotiates alternative language if necessary
- Evaluates or monitors contract performance to determine necessity for amendments or extensions of contracts, and compliance to contractual obligations
- Approves or rejects requests for deviations from contract specifications
Qualifications for contract administrator
- Minimum one year related experience required, preferably in television or film distribution field
- Previous experience in Contract Administration with extensive knowledge of television and digital licensing rights preferred
- Must have ability to multi-task and complete tasks in a timely manner
- Experience with general office administrative tasks (scanning, filing)
- Works well independently with others
- Candidates must have 5+ years in production payroll, business affairs, legal or contract administration at a major studio
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Contract Administrator Job Description
Job Description Example
Our innovative and growing company is looking to fill the role of contract administrator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for contract administrator
- Mitigate project risk/cost through implementation of contract amendments, clarifications, and exceptions
- Execute contracts through procurement of required company signatures
- Evaluate performance/payment bond requests and certificates of insurance (provided by third party) for projects
- Manage other required project documentation in conjunction with internal office resources and corporate legal department
- Participate in proposal activities, as assigned intermittently by supervisor
- Process required bid bond requests
- Retain and update original project contract documentation for record
- Preparing and reviewing other oil related agreements including
- Develop bidder’s lists for each assigned procurement, promoting good competitive pricing, including commercial qualification review using the Company’s procurement IT system
- Prepare and issue requests for quotation and invitations for bid from technical requirement documents and obtain competitive bids using the Company’s procurement IT system
Qualifications for contract administrator
- Solid understanding of the payroll process and above the line union labor agreements
- Prior Experience with Document Management Systems or Databases
- Ability to handle privileged, confidential and sensitive information in an appropriate and professional manner
- Must be able to work effectively in a fast-paced environment and simultaneously accomplish multiple quantitatively and qualitatively challenging tasks
- English and Spanish writing and verbal proficiency required
- Knowledge of MS Outlook and Adobe software
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Contract Administrator Job Description
Job Description Example
Our growing company is looking to fill the role of contract administrator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for contract administrator
- Draft and distribute Marketing Memos regarding contractual and other restrictions on all programs
- Administration of storage of executed contracts (and other documents required by policy, approval emails)
- Support the Head of Contract Operations in implementing new operating models / processes for the contract operations team including
- Order stationery, book travel, arrange meeting rooms, register/collect guests for the contract operations team
- This position is responsible for managing the contract database, oversight of all associated Affiliate files for all TCD Affiliate Accounts, which accounts for approximately 3.7 billion dollars in revenue, ensuring all contractual obligations are tracked, communicated and ultimately fulfilled
- This role will manage one direct report, the Image and Retention Specialist role
- Duties include the administration, tracking, and analysis of non-standard legal documents, communication of contract compliance throughout the division
- This role will coordinate with all levels of personnel to gather, analyze, summarize, and administer contractual obligations from large, long term Affiliate contracts
- Legal Analysis/Compliance/Report Management
- Analysis, reporting and compliance management are critical to the success of the business as they serve to inform the attorneys and the Account Management team of key contractual issues and provisions ensure TCD meets its contractual obligations
Qualifications for contract administrator
- Ability to work with cross functional teams to define, document and implement existing and new business processes to meet desired business objectives
- Minimum 10 years’ Contract Administration experience
- Proficient knowledge and skill in Microsoft applications
- Reporting experience with Business Objects, Microstrategies, Showcase, or similar reporting software is necessary
- Must be able to interact in a team setting
- Must have ability to meet tight deadlines in a high pressure environment
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Contract Administrator Job Description
Job Description Example
Our company is growing rapidly and is looking for a contract administrator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for contract administrator
- Ensure Communication of contractual details accordingly with Brand Distribution, Brand Distribution Operations, Financial Services, Strategic Planning and Distribution Technology to ensure proper administration of agreements
- Coordinate efforts between Business Development, Turner Legal Department and TCD Contracts to compile distribute critical information regarding new deals, tracking the progress and reporting on executed contracts for all TCD departments to utilize for more effective business processes
- Ensure all procedural documents relevant to non-standard database, OTM, and the Image and Records Retention Specialist role are kept up to date on the Contract Administration website and that all records are maintained and accurately reflected by reviewing on a quarterly basis
- Conducts training curriculum on contract viewing procedures, and obligation fulfillment for new and Brand Distribution employees and performs as needed throughout the year as new employees are hired
- Additional responsibilities include, working closely with the CA team members to ensure consistency in work across the department
- Initiate all paperwork regarding contracts, change orders, and purchase orders, back charges and one line contracts, and checking all for accuracy (i.e., coding, signature, amounts)
- Prepare and update “Scope of Work” formats
- Coordinates an extremely active calendar of appointments for the CIO and ensures schedule is followed
- Leads, plans, and executes flawlessly all aspects of various RMC and CIO related events including Board meetings, board dinners, internal/external business meetings, investment symposiums, career fairs, student events, and team social occasions
- Arranges complex travel itineraries and completes expense reports
Qualifications for contract administrator
- Ability to find alternative solutions to contractual issues as they arise in contract negotiations. Possess the ability to look at a problem from various points of view to present all sides of the topic or issue
- Ability to draft new agreements
- Your ability to identify and anticipate commercial and contractual problems will make you the best coordinator to ensure efficient communication between your clients and the BCACLS legal counsels, the Tax, Risk Management and Export Control departments
- Three (3) to five (5) years of relevant experience in the contract management, drafting and negotiation fields
- Experience in managing Electronic Contract Management Systems
- Experience in using Access and other database tools