Senior Contract Administrator Job Description
Senior contract administrator
provides oversight and quality assurance for the activities performed by the assigned contract administration team: Day to day activities associated with post‐award contract administration activities, consistent with the internal contract management policy and procedures/guidelines.
Senior Contract Administrator Duties & Responsibilities
To write an effective senior contract administrator job description, begin by listing detailed duties, responsibilities and expectations. We have included senior contract administrator job description templates that you can modify and use.
Sample responsibilities for this position include:
Maintains the latest project status on corresponding projects in the IGCL Register for upper management review of overall IGCL project portfolio and the Contract Administration capacity
Checking Reports
Responsible for the effective processing of all investor subscription and redemption instructions
Ensure the Unitholder registry system is accurately maintained
Maintain up-to-date dealing procedures
Ensure client queries are responded to in a timely manner
Ensure all reporting to IA’s, Corporate Trustee and External Trustees are executed in a timely and accurate manner – over all sign off by authorised signatory
Ensure reporting to stock exchanges is carried out promptly
Ensure work produced is signed by relevant parties (where possible), that up to date accurate statutory records are maintained and appropriate computer systems (CHS) are updated accurately and promptly
To form/terminate companies and trusts in accordance with relevant legislation and the firm’s policies and procedures
Senior Contract Administrator Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Senior Contract Administrator
List any licenses or certifications required by the position: ACA, CPSM, CPM, ITIL, CNS, SQL, AIX, CSCP, APICS, ISO9001
Education for Senior Contract Administrator
Typically a job would require a certain level of education.
Employers hiring for the senior contract administrator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Business/Administration, Business, Finance, Administration, Education, Engineering, Law, Accounting, Construction Management, Management
Skills for Senior Contract Administrator
Desired skills for senior contract administrator include:
Applicable local
Federal/national statutes and guidelines
State/province
Contract types and terms
PC software packages typically associated with contract administration
Contract law
Applicable government and commercial regulations and practices
Bechtel policies
Contract administration
Engineering/construction industry contracting practices
Desired experience for senior contract administrator includes:
If required, to ensure that all trust company administered companies, comply with regulatory filing requirements together with relevant tax filings and that fiscal fees are paid promptly so that all these companies are kept in good standing
If required, to ensure that for all trust company administered companies, the annual registration/validation process is carried out in accordance with guidelines
Ability to work as a team, yet at the same time using own initiative
Research and determine available product for inclusion in output deals and applicable pricing for same
Ability to work in a calm and positive manner in a fluctuating-paced environment with volumes dictated by business partner demands, seasonal peaks and campaigns
Maintain strong working knowledge of the various types of events in existence and there current rulings and conventions ensuring you remain fully aware of changes in market practice
Senior Contract Administrator Examples
1
Senior Contract Administrator Job Description
Job Description Example
Our company is looking to fill the role of senior contract administrator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for senior contract administrator
- Ensure stock and cash reconciliation breaks are cleared, reviewed or documented daily including cheque clearance
- Understand cost adjustment calculation, so as to ensure appropriate costs are apportioned to each event processed
- Create and maintain detail and status of each event, on corporate actions diary tracking system
- Ensure deadlines for events are met within their specified timeframe
- Perform checking of other team members processing to ensure accuracy and assist in training
- Ensure all reconciliation items are reviewed and notes updated accordingly
- UK Custody Processing Inbound Queue
- Review, research, analyse and second source LSE SSN’s and formal company documents for corporate events within the UK and Irish market
- Liaise with the local registrars’ to ensure that information is received in a timely manner to allow efficient processing of all UK and Irish events
- Ensuring that the correct event details are obtained in order to facilitate the accurate processing of UK and Irish corporate events
Qualifications for senior contract administrator
- Ensure that all events are allocated to the processing teams accurately and within the required timeframes
- Entitlement Services Support
- Ensure that the Clients within the Proxy Service are delivered a high standard of Client Service at all times
- Processing of client initiated instructions and requests
- The processing of monthly charges for the Proxy Service
- Corporate Action Instruction Response Control and Tracking
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Senior Contract Administrator Job Description
Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of senior contract administrator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for senior contract administrator
- Ensure that all agent issues are raised though WAN in order to improve the quality and efficiency of messages received
- Middle Office Client Support
- Middle Office Control and Oversight (including Oversight of all offshore Custody Entitlements activity)
- In collaboration with Line Management in receiving location, undertake Bi monthly and monthly oversight meetings
- In meetings, follow template of Oversight Governance Plans
- Confirm adherence to SLA’s and perform regular reviews of SLA’s for completeness, validity and accuracy
- Identify and report on any breaches or gaps to policies and service provided
- To analyse, review and challenge metrics to ensure service quality is maintained
- Ensure receipt of Q+ presentation and monitor Q+ data to ensure service quality is maintained
- Undertake E&O discussions regarding incident reports and action plans
Qualifications for senior contract administrator
- Ability to solve practical problems and deal with a variety of situations in a proactive manner
- Review issue logs and action plans
- Escalate issues of Concern to Line Management and Operations Control
- Responsible for ensuring Receiving location meet the required regulatory and internal audit standards
- Responsible for monitoring progress of the all Action Plans (E&O, Audit etc)
- Client Liaison point of contact for servicing of our Middle Office clients
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Senior Contract Administrator Job Description
Job Description Example
Our company is searching for experienced candidates for the position of senior contract administrator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for senior contract administrator
- Middle Office Client Support (MO CAIN – Corporate Action and Income)
- UK Entitlement Service Support
- UK Custody Client Support
- Ensuring that the independent part of the Periodic Reviews are completed in a timely manner for all Corporate Employment and Executive Services (Cees) clients across all jurisdictions to satisfy regulatory requirements
- Review and streamlining of the periodic review process and checklists over each service line
- Assist the Senior Manager in certain Fiduciary Oversight Group (FOG) and Common Reporting Standards related matters as guided by the Senior Manager
- Evaluate and communicate risks associated with defects by functional area
- Support rebate activities including implementation of new or existing Argus customers on Argus’ rebate administration system
- Supports the project procurement efforts in the selection of suppliers, fabricates the award of construction and service contracts
- Liaison with Package Coordinator to obtain and verify technical specifications, with the Planner to verify lead times and delivery dates and with Logistics to assure cost effective and practical required on site dates
Qualifications for senior contract administrator
- Good interpersonal skills and networking abilities with sub-custodians and internal, external and global departments
- Good organization skills and ability to prioritize workloads to meet tight deadlines
- The ideal candidate will hold a minimum of 3 – 5 years’ experience in a financial industry operations environment
- Knowledge of foreign currency funds transfer payment processing preferred
- Analytical skills required to research and resolve inquires
- Ability to pay close attention to detail in order to properly process transactions
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Senior Contract Administrator Job Description
Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of senior contract administrator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for senior contract administrator
- Supporting grants, cooperative agreements and contract applications for submission
- Review simple to complex solicitations and prepare response for proposals, bids and contract amendments or modifications
- Analyze significant, and/or unique contract requirements, special provisions, terms and conditions to ensure compliance with appropriate laws/regulations, corporate policies and business unit procedures
- Manage claims and dispute processing with meticulous record keeping
- Close-out of contracts
- Support Employee & Labor Relations lead with negotiation strategy and execution
- Administer all grievances for assigned contracts
- Partner with Union Representatives to identify employee/employer related issues
- Track status of documents from sales order through execution
- Perform a wide variety of registered plans related tasks in a timely and efficient manner
Qualifications for senior contract administrator
- Hold or be studying for an internationally recognised professional qualification, ideally an, Associate of the Chartered Institute of Secretaries and Administrators or Member of the Society of Trust and Estate Practitioners, or have at least five years experience of trust/ company administration with basic accounting knowledge
- Must be able to prioritize workload using good judgment
- Must have a strong familiarity and knowledge of government regulations and commercial contract practices
- Member of a relevant Institute
- 3 years of experience working in Clinical Operations and/or with clinical trials highly preferred
- Significant experience with SAP, Peachtree/Sage 50, or other financial accounting software
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Senior Contract Administrator Job Description
Job Description Example
Our company is looking for a senior contract administrator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for senior contract administrator
- Must negotiate with various customers (public utilities, private utilities, EPC’s, distributors, ) who have varying objectives and perspectives
- Leads the preparation, approval and revision of contracts, or amendments including those pertaining to a decedent’s estates/trusts/insurance policies where Compassion is named as a beneficiary or, contract extensions ensuring that modifications are administered according to policy and practice
- Analyzes contracts to ensure full compliance with contract terms
- Monitors company performance and ensures business requirements and processes are developed, implemented and completed in accordance with company best practices
- Reviews basic contract and contract modification requirements and ensures contracts system compliance, performing ongoing audits of contract documents and Contract Briefs
- Develops checklists and coordinates with contracts staff to implement efficiencies and improvements to compliance current practices
- Analyzes contracts requirements and implements compliance activities, to include scheduling and completion of training on various compliance topics
- Assists in development and implementation of compliance corrective action plans
- Coordinate various disciplines (input from Marketing, Engineering, Service, Manufacturing Plants, Legal and Patent) to prepare bids/proposals, ensure accurate pricing, appropriate terms and conditions, compliance to Government regulations, Company policies, legal issues
- Administer and manage contracts to ensure timely delivery, customer satisfaction, prompt invoicing, dispute resolution, compliance to Government regulations
Qualifications for senior contract administrator
- Accurate preparation of Investment subscriptions, redemptions and switches within and between fund managers/Brokers including foreign exchange prior to approval and execuation of investment
- General knowledge of clinical affairs reporting requirements, and ability to research and stay informed of clinical affairs compliance requirements
- Ability to work with relevant computer software packages, including spreadsheets and word-processing packages (e.g., Microsoft Excel, Microsoft Word)
- Skill in managing and tracking details
- F.5 or above with 1-2 years of relevant experience in policy administration
- Disclosure agreements, OCI and relationship development, and management with the clients acquisition teams