Operations Administrator Job Description
Operations Administrator Duties & Responsibilities
To write an effective operations administrator job description, begin by listing detailed duties, responsibilities and expectations. We have included operations administrator job description templates that you can modify and use.
Sample responsibilities for this position include:
Operations Administrator Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Operations Administrator
List any licenses or certifications required by the position: CPA, ITIL, SSL, SSH, PGP, CPR, HR, BI, CRM, MCSA
Education for Operations Administrator
Typically a job would require a certain level of education.
Employers hiring for the operations administrator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Education, Business, Management, Finance, Accounting, Communication, Associates, Computer Science, Business/Administration, Leadership
Skills for Operations Administrator
Desired skills for operations administrator include:
Desired experience for operations administrator includes:
Operations Administrator Examples
Operations Administrator Job Description
- Manage employee documentation, maintaining existing and managing new
- Responsible for maintaining employee files and records
- Recruiting support to include job postings, interviewing, and on-boarding new hires
- Coordinate employee relations event planning and execution
- Complete HR reporting and metrics for location
- Communication of policies, programs, events, initiatives and announcements
- Complete organizational maintenance (HCM) forms for factory hourly
- Support all operational needs of a clerical nature
- Additional clerical and administrative tasks as necessary
- Assist in the processes required for medical case file creation
- Experience of vSphere4/5, vCenter, ESXi and VMware Update Manager
- May be available during alternate business hours in accordance with international time zones and distributor support
- Dealing with any account query – react to customers changing demands with liaison between customer, account managers and 3PL
- Change orders (sku codes, cancellations of skus) as per back order report
- Chase them if necessary
- Degree or equivalent financial industry experience/knowledge, and Corporate Actions / Custodian experience preferred (experience with Stock-Splits, Dividends, Mergers & Acquisitions, Rights Issues ideal)
Operations Administrator Job Description
- Promotes a safe work environment by adhering to safety policies and participating in EH&S programs
- Supports other Genomics activity as needed including applicable project teams within the broader business
- Manage the flow of information regarding status of customer orders and deliveries, follow-up service, between the service center and the design center staff
- Handle incoming communication from customers
- Co-ordinate Adjunct attendance at Ashridge events Faculty days
- Review timecards for accuracy and create reports for Team Lead approval prior to the close of each pay period
- Create daily reports with flagged deviations, missed logins and functions on Workday timecards for Community Operations Manager review and updates
- Research, record and recommend adjustments to Team Leads, Community Operations Managers, People Ops team on pay-related issues
- Generate staffing reports based on scheduled headcount vs
- Track, monitor, audit and report out PTO requests, absenteeism and staffing limits
- Bachelor's degree in business, human resources or equivalent work experience preferred
- 2-3 years HR experience (preferably in manufacturing)
- Must be able to respond to issues and questions that may arise outside of normal business hours
- Minimum 3+ years’ experience with data entry and ERP systems
- Experience with CRM tools (salesforce) desirable but not essential
- Ability to manage multiple activities and functions on a daily basis
Operations Administrator Job Description
- Serves to support our culture of customer experience while helping Consumer Bank staff strike the appropriate balance with compliance and operational excellence
- Documentation and management of system configurations and policy for production systems
- Assist with the preparation, filing and distribution of performance enhancement plans, and personal development plans
- Collaborate with finance, benefits, and administration
- Assist in office move and various administrative tasks
- New employee setup - coordinating IT and transitioning work stations
- Assist in employee events, recognition programs, team meetings
- Assist operations team in answering the phone line, mail distribution, faxing and clerical work
- Work closely with HR Manager on recruitment and any other HR-related duties
- Take control on the recruitment/onboarding process from creating postings, performing phone screens, and scheduling interviews
- Exercise good judgment in completing tasks on time, managing work tasks, prioritisation of work
- Knowledge of office terminology and equipment
- Requires 5+ years' experience in a financial related environment such as processing AP, AR, cost management, revenue recognition
- 2 years finance/accounting/banking industry experience
- Must demonstrate good work habits and attendance and follows policies and procedures
- Strong focus of customer orientation
Operations Administrator Job Description
- Maintain COSHH database
- Perform SSOW administration
- Be well organised
- Have good customer facing skills
- Have good verbal and written skills
- Be a strong communication skills
- Be accurate and have a good attention to detail
- Conducts basic analysis on Warehouse Performance and generates regular & ad hoc reports
- Assists supervisors with Roster Management
- Supports facilities maintenance, reports and external audits when required
- Regular and vigilant monitoring of the business’ operating expenses and development and implementation of initiatives to reduce unnecessary expenses
- Experience with Gannt charts and/or other project timelines
- A solid background in administration is a must to be successful for this position
- Preferably, prior experience will have been in a maintenance field and working with large teams
- Proficient in use of computerized maintenance management system (e.g., SAP, Maximo, or Datastream)
- Experience making travel arrangements using web-based resources (Concur)
Operations Administrator Job Description
- Assure DOT Records are in compliance utilizing company and area processes
- Assure training documentation forms are entered into the company training system
- Types, files, prepares correspondence
- Create master catalogs for footwear & eyewear (US & CA) to be used by all account executives to place pre-book orders and at-once orders
- Serve as liaison to account executives & customer service representatives by relaying new booking seasons, pre-book deadlines, and order entry errors that are being resolved
- Proactively communicate any MOQ information to sales team in a timely manner
- Provide timely and accurate response to account executives inquiries (24-48 hours turnaround time)
- Collaborate with product, sales management, demand planning and merchandise planning teams to ensure all revisions / communications are clear and catalogs are set up correctly for key stakeholders
- Filing correspondence in personnel files and updating and distributing Organisational charts
- Maintaining the ATS rota on a day to day basis
- Experience using Kenexa Brassring
- Knowledge of both SAN and NAS concepts
- Minimum two (2) years in a similar role, preferably in a distribution center/ warehouse setting
- Ability to work to deadlines individually and also as part of a team
- Experience integrating Dynamics 365 CRM data with other services, including SharePoint, PowerBI, and Microsoft Flow
- Drives programs and projects to completion