Administrator, Operations Job Description
Administrator, Operations Duties & Responsibilities
To write an effective administrator, operations job description, begin by listing detailed duties, responsibilities and expectations. We have included administrator, operations job description templates that you can modify and use.
Sample responsibilities for this position include:
Administrator, Operations Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Administrator, Operations
List any licenses or certifications required by the position: CPA, ITIL, SSL, SSH, PGP, CPR, HR, BI, CRM, MCSA
Education for Administrator, Operations
Typically a job would require a certain level of education.
Employers hiring for the administrator, operations job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Education, Business, Management, Finance, Accounting, Communication, Associates, Computer Science, Business/Administration, Leadership
Skills for Administrator, Operations
Desired skills for administrator, operations include:
Desired experience for administrator, operations includes:
Administrator, Operations Examples
Administrator, Operations Job Description
- Perform duties in accordance with documented departmental procedures
- Maintain suitable transaction history required for audit
- Perform reconciliations of activity as directed
- Managing the global separations process for all staff members and contingency staff (e.g., managing the separation checklist, liaising with the reporting manager and various departments who process separation tasks, collecting company property, facilitate countersignatures and distribution of separation agreement if provided, deactivating building passes)
- Review monthly staff welfare costs and identify any costs that need reallocating immediately
- Review Health & Safety DSE assessments weekly and allocate any that require work station assessments to the representatives
- Update Movers spreadsheet with new joiners, leavers and secondments/sabbaticals Provide first day details to HR Services for all new joiners in a timely manner
- Check monthly utilisation reports and send to bubble leaders
- Responsibility for lockers and storage cupboards
- Work with the Finance Administrator to understand department cheque matching and banking processes
- Ship orders subject to stock levels and back order report instructions
- Monitor Goods Receipts and ship back orders as required
- Management of Day 1 releases making sure orders are processed in time for dispatch from 3PL
- Management of Direct shipments from Sony to MENA and Turkey
- Work with Credit control to make sure account is within credit limit and arrange pro forma invoices where necessary
- Check all orders processed have shipped from 3PL in line with KPI’s
Administrator, Operations Job Description
- Administration support of Kronos timekeeping system including adding and deleting users, updating cost centers, pay rule, supervisor, and other employee information, , sign off of time cards and submission of payroll files to payroll
- Preparing and scheduling new employee orientation for client group and supporting onboarding of new hire including processing new hires into the appropriate systems, securing technology requirements
- Preparing all departmental data preparation including Performance Management, Bonuses (quarterly/annual
- Perform the full scope of word processing application by setting up and creating documents using a variety of standard applications
- Coordinates general communications and calendar for the Operations function
- Kenandy ERP data entry into various modules
- Support the administration of the calibration program by documenting and scheduling calibration and maintenance activities with both internal and external resources
- Maintains confidential records and reports
- Compiles and analyzes data, and compiles information from a variety of sources presentations, corporate award submissions, departmental projects, or special projects
- Support manufacturing engineers in controlling work procedure revisions and coordinate training of manufacturing technicians, to those procedures
- Establish and lead the improvement process surrounding WaNPRC “Best
- Perform other relevant operational activities as defined by the Portal Operations Team Framework (Backup, Service Continuity, Patching )
- Form 7 or above, preferably with professional insurance qualification
- Good service mindset and problem solving skills
- Self-motivated, detail-oriented and positive
- Above the minimum requirements
Administrator, Operations Job Description
- Monitor, assess and manage OT eligibility, capacity and sign-up process
- Track, monitor and analyze employee adherence to assigned schedule
- Develop and support initiatives to increase purchasing card volume
- Create and maintain reporting for purchasing and T&E card spend
- Arranging travel and accommodation for the Maintenance department, including assisting with the on-boarding of new employees
- Update rosters and training requests
- Cost management including vendor payments, purchase orders and monitoring of timesheets
- Provide administrative support to Supervisors, Planners and team member requests
- Assist with Department meetings (coordination, agenda and minutes)
- Providing support with regards to HSEC reporting and management of action lists and
- Experience / familiarity in Project Management, purchasing, Inside Sales is a plus
- Bachelor's degree in related field is preferred but will consider 2 year, current educational pursuits and/or experience in related field
- Confident and polite telephone manner
- Bachelor's degree or college experience
- 1 year HCS Processor II or HCS Administrator Experience
- IRS Tax/Regulatory Knowledge
Administrator, Operations Job Description
- Provide support to terminal management during product receiving, storage and withdrawals maintenance and upkeep of the terminal facilities and equipment, such as, but not limited to, TTLR, berthing facility, Oil-Water separator, fire fighting facility inspection, oil spill equipment, product pumps, valves, generator sets and other electrical equipment testing, maintenance and repair
- Identifies SAP and IT related issues and coordinate with Business Support Group
- Administer the centralized department filing system to document management guidelines
- Provide operational support for dealer programs
- To record/ documents all Field Service activities in Service Max on daily basis
- Ensure all cash transactions, including charge cards and bank deposits, are reconciled, properly deposited and accurately recorded in the ledger
- Maintain Asset Management processes by assisting with tagging, shipping, data entry, audit, as needed
- Maintain Asset Management processes by assisting with tagging, shipping, data entry, audit
- Perform site inductions
- Perform subcontractor control management and administration
- SAM experience highly recommended
- Systems experience in SAP is preferred but not a must
- A current Australian Driver's Licence is mandatory
- A mature, assertive and organised approach to your work and ability to negotiate with key contacts to get win-win outcomes will be key aspects to being successful in this position
- Capability to effectively communicate in a professional manner, both written and verbally, between internal departments and external clients
- Capacity to work within a team atmosphere by operating in a close knit environment with shared duties among co-workers and a proven ability to multitask and perform well under strict deadlines are musts
Administrator, Operations Job Description
- Return to work administration including document preparation for supervisors
- Undertakes leave audits and reporting for supervisors
- Assists new employees with on boarding including training on the use of Time Clock and Safety Inductions
- Assure all production system changes and application deployments conform to enterprise change control policies and procedures
- Use of a source code control system and Microsoft AD to manage system configurations
- Prior hands-on release to production and production configuration responsibilities
- Monitor all aspects of network, systems and network Infrastructure on a real time basis and keep internal and external clients apprised of work effort being conducted to resolve their issues
- Work 40-50 hours per week any shift depending on coverage needs
- Leverage the use of workflow ticketing systems such as ServiceNow
- Work closely with other members of Information Technology Department (AppDev, App Support, QA, Data Services, ) to assist with project implementations from concept through maintenance, and other tasks as requested
- Organised and thorough individual capable of following up on key points
- Demonstrated scripting experience
- Prefer 3-5 years' experience in an Admin Support Role
- Advanced MS Office computer skills
- SAP & Compliance Pro experience preferred
- Previous experience in managing day-to-day operations and customizations of Dynamics 365 CRM (online)