Senior Subcontracts Administrator Job Description
Senior subcontracts administrator
provides guidance in the interpretation and implementation of the Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), NASA FAR Supplement (NFS), and other applicable regulations.
Senior Subcontracts Administrator Duties & Responsibilities
To write an effective senior subcontracts administrator job description, begin by listing detailed duties, responsibilities and expectations. We have included senior subcontracts administrator job description templates that you can modify and use.
Sample responsibilities for this position include:
Negotiates terms and conditions (contract price, type, FAR/DFAR clauses ) with potential subcontractors
Prepares solicitation documentation for complex acquisitions to include statements of work, terms and conditions, flow-down terms and conditions, bid or performance evaluation factors, and other measures incorporated into the Requests for Proposal as may be appropriate for the procurement
Acts as an advisor regarding legal requirements, terms and conditions, and delivery schedules
Ensures pre and post award compliance on the supplier’s performance (cost, schedule, technical, SAIC policies and procedures, and all other terms and conditions) of awarded agreements
With supervisors, consults Laboratory Counsel for any exceptions to standard terms and conditions
Consult Laboratory Counsel for exceptions to standard terms and conditions
With supervisors, consult with Laboratory Counsel for any exceptions to standard terms and conditions
Provide guidance to project teams in addressing difficult subcontract actions and proactively educate project team on various subcontract and compliance issues, especially CPSR, FAR, DFARS, and/or other Federal Government statutes, laws, regulations and requirements
Create Purchase Orders and Change Orders in Deltek Costpoint to provide funding, POP and SOW to subcontractors, maintain tracking of all subcontractors assigned for compliance with terms and conditions, provide inputs for subcontracting reporting as required, create and maintain records for all assigned subcontractors in accordance with company Purchasing Manual
Provide proposal support to include issuing RFPs/RFQ's and all data calls to partners/subcontractors, conduct complex negotiations with subcontractors, including but not limited to terms and conditions and pricing, participate in proposal kick-off and stand-up meetings, contribute to proposal team as requested/required
Senior Subcontracts Administrator Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Senior Subcontracts Administrator
List any licenses or certifications required by the position: RFP, MOS, RFQ
Education for Senior Subcontracts Administrator
Typically a job would require a certain level of education.
Employers hiring for the senior subcontracts administrator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Master's Degree in Business/Administration, Business, Education, Management, Administration, Engineering, Government, Finance, Law, Accounting
Skills for Senior Subcontracts Administrator
Desired skills for senior subcontracts administrator include:
FAR and DFAR
Regulations
Federal Acquisition Regulations
Relevant laws
Terms
Conditions
DFAR
FAR
CAS
Policies governing assigned subcontracts
Desired experience for senior subcontracts administrator includes:
Participates in the supplier selection process
Leads post-award supplier implementation plan and sets up infrastructure and process for smooth transition of new suppliers
Ensures processes are in place to properly receive products and/or services in support of the Procure-to-Pay (P2P) process (aka three way match of order, receipt, and invoice)
Manages modifications and change orders in support of customer demands and all other aspects of day-to-day subcontract administration
Prepare for and negotiate with the USG for changes, Request Equitable Adjustments (REA), and Task Orders
Responsible for monitoring subcontractor performance, including management of the deliverables and payment of invoices
Senior Subcontracts Administrator Examples
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Senior Subcontracts Administrator Job Description
Job Description Example
Our innovative and growing company is hiring for a senior subcontracts administrator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for senior subcontracts administrator
- Requires in-depth knowledge of the Federal Acquisition Regulation (FAR), the Service Contract Act, and Federal Contracting policies
- Review invoices to assure invoicing and proposed payments are in accordance with terms of the agreement
- Perform cost and price analysis and negotiate cost/pricing and related terms
- Serves as point of contact and interacts with customers, subcontractors, and management regarding contract requirements and issue resolution
- Manages supplier closeouts and complete required checklists and templates
- May act as lead and provide guidance and training to less experienced administrators
- Minimum of twelve (12) years' experience in contract and/or subcontract management
- Most of these complex Subcontracts are Cost Reimbursable requiring individual performance evaluations of firms
- Typically places or works on subcontracts valued from $10,000,000 to $100,000,000 and may work on subcontracts of higher value with oversight from more senior staff
- May lead and serve as a mentor for less experienced staff
Qualifications for senior subcontracts administrator
- Coordinates with other team members throughout the Company for consistency in approach and review of all subcontracts
- Regularly interacts with other Subcontract/procurement organization staff, functional peer groups, suppliers, and internal customers
- Must have a working knowledge of Small Business Subcontracting program
- Must have a working knowledge of Mentor-Protégé relationships and these type agreements
- Must have a working understanding of indirect rate structures
- Assume other responsibilities as requested in support of departmental/program goals and objectives
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Senior Subcontracts Administrator Job Description
Job Description Example
Our growing company is hiring for a senior subcontracts administrator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for senior subcontracts administrator
- Prepare and issue subcontract RFPs
- Plan, organize, and implement short-term and long-term projects
- Perform special projects at the request of the Director, Subcontracts
- Ensures the receipt, accuracy and timeliness of subcontractor submitted documents relating to the subcontract deliverables monitoring performance relative to timeliness, cost considerations, and technical objectives
- Develops, negotiates and administers subcontract agreements and executes other aspects of the acquisition process in development of new business proposals and resultant subcontract agreements of high dollar value, risk, creativity and complexity
- Has autonomy for the assigned area of responsibility and acts as staff expert for company practices and policies and governing customer acquisition requirements for all procurement acquisition contract activities
- Works independently with good problem solving skills, while keeping program and procurement management updated on the status of their assigned activities
- Receive proposals and coordinate evaluation of proposal with requester
- Responsible for moderate to high volume of requests to issue contracts at moderate dollar requirements
- Collaborate with the technical and professional requestors to plan and define requirements
Qualifications for senior subcontracts administrator
- Minimum eight (8) years’ experience in subcontracts administration
- Award phase
- Governance system
- Prepare and distribute Requests for Information, Quote, or Proposal
- Recommend resolution of disputes and contractor claims
- Maintain successful relationships with customers and contractors
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Senior Subcontracts Administrator Job Description
Job Description Example
Our growing company is looking to fill the role of senior subcontracts administrator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for senior subcontracts administrator
- Participate actively in quality, process improvement and re-engineering efforts
- Emphasize continuous improvement and best practices
- Responsible for moderate to high volume of requests to issue contracts for moderate to more highly complex higher dollar requirements
- Work on more complex teams
- Work as a project lead to oversee end-to-end procurement planning and implementation
- Develop and obtain scope of work from technical requestors
- Develop acquisition strategy plan
- Contribute in source selection and develop and qualify sources
- Direct preparation and distribution of Requests for Information, Quote, Bid or Proposal
- Coordinate and conduct pre-proposal meetings, site visits and other conferences as needed
Qualifications for senior subcontracts administrator
- Execute transactions within delegated authority
- Prepare contracts for execution above delegated authority
- Expedite delivery of all reports and deliverables, negotiate amendments, modifications, and change orders to contract
- Electronically sign and filing of contract
- Recommend resolution of disputes and subcontractor claims
- Deliver procurement of goods/services in a timely and cost effective manner
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Senior Subcontracts Administrator Job Description
Job Description Example
Our growing company is looking for a senior subcontracts administrator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for senior subcontracts administrator
- Upon completion, performs subcontract closeout action as necessary
- Responsible for moderate to high volume of requests to issue contracts at moderate to high dollar requirements
- Adherence to DOE, UC, and Laboratory policy and provisions
- Provide cradle-to-grave subcontract administration for Federal contracts
- Administration of assigned subcontracts and PO's
- Prepare and negotiate all agreements to partners/subcontractors, including NDA's, teaming agreements, subcontract agreements, consultant agreements and CTA's
- Work with project teams to support day to day subcontract administration, including receiving requests from project teams for subcontractor agreements and purchase orders, reviewing data in the Procurement Requisition system
- Support project team compliance with key internal processes to include company’s purchasing manual, and support established subcontract procedures
- Maintain details on all accounts for reporting purposes
- Review and resolve issues on assigned tasks which affect company compliance and ensure satisfaction of legal requirements, and company and customer objectives
Qualifications for senior subcontracts administrator
- Bachelor’s Degree in Accounting, Business, or Economics and a minimum of 4 years of experience as a Contracts Administrator or the equivalent combination of education and experience
- Strong ability to develop contract documents
- Demonstrated ability to manage multiple tasks, maintain a high level of accuracy, and attention to detail
- Proficient in MS Word, Excel, Adobe Acrobat, and Google applications
- Experience maintaining successful relationships with customers and suppliers
- Manage the administration of high value, complex, and/or critical subcontracts to ensure that subcontractors fully meet Company and project requirements
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Senior Subcontracts Administrator Job Description
Job Description Example
Our innovative and growing company is hiring for a senior subcontracts administrator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for senior subcontracts administrator
- Recommend possible revisions or process improvements to meet company needs
- Mentor junior staff, especially regarding procurement compliance issues
- Engage with our client’s proposal team and appropriate contracts administrator
- Correspond with internal and external customers in a timely and professional manner
- Monitor and evaluate subcontractor performance
- Develop, negotiate, and administer subcontracts/subgrants and other agreements consistent with client requirements and procurement policies/procedures
- Conduct legal research concerning the applicability of legal requirements to subcontracts/subgrants issued by the organization
- Review RFPs/RFQs, other solicitation materials, and contracts/grants
- Interact with and provide guidance to operations staff and other organizational stakeholders on subcontract issues, particularly those related to risk and compliance concerns
- Ensure pre-award documentation meets the appropriate criteria, and ensure source selection requirements are properly documented
Qualifications for senior subcontracts administrator
- Drafts unique partnering or teaming arrangements, including joint ventures, consortiums alliances
- Demonstrated proficiency with PeopleSoft or a similar electronic purchasing system
- Experience procuring and negotiating high speed telecom circuits
- Experience with procuring enterprise level software and hardware procurement
- Associates Degree in business or related field or 2 additional years of equivalent work experience in lieu of a degree
- Requires Bachelor’s degree or equivalent in Business Administration or related field, additional training in subcontract management/procurement and five to seven years of related experience