Subcontracts Manager Job Description
Subcontracts manager
provides interpretation of contracts, organize and processes correspondence with contracting parties, and monitor fulfillment of contractual obligations.
Subcontracts Manager Duties & Responsibilities
To write an effective subcontracts manager job description, begin by listing detailed duties, responsibilities and expectations. We have included subcontracts manager job description templates that you can modify and use.
Sample responsibilities for this position include:
Manage involvement of required team members in higher-level supplier closeouts (Sourcing, Property Management, Compliance, Finance)
Independently establishes direct working relationship with division leaders
Manages the proper coordination of various types of agreements and other contract/legal documents with other corporate functions, such as accounting, treasury, contracts/pricing, legal, tax
Participate in early proposal activities including developing subcontracting strategy developing written execution plans
Identifies appropriate procurement type to achieve intended results and mitigate risk
Purchases construction related and service contracts for major projects following established policies and procedures
Develop complex procurement strategies including a clear, concise, actionable Statements of Work (SOW)
Act as advisor regarding legal requirements, best practices, interpreting terms and conditions, delivery schedules, and appropriate Prime Contract flow down clauses
Oversee proposal preparation, pricing activities, including price negotiation, in conjunction with multiple departments
Oversee post-award supplier implementation plan and set up infrastructure and process for smooth transition of new suppliers
Subcontracts Manager Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Subcontracts Manager
List any licenses or certifications required by the position: EVM, PMP, CPSM, C.P.M, PMI, CAPM, CPSR, ACE, CSCP, A.P.P
Education for Subcontracts Manager
Typically a job would require a certain level of education.
Employers hiring for the subcontracts manager job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Master's Degree in Business, Engineering, Education, Business/Administration, Law, Management, Administration, Supply Chain Management, Technical, Construction Management
Skills for Subcontracts Manager
Desired skills for subcontracts manager include:
Federal Acquisition Regulation and related federal and state legislation and regulations
Contractual terms and conditions
Business law
How to mitigate risk
Contracting in a variety of cultures is highly desirable
International contracts
Letters of credit
SAP and requisition to pay processes
Sourcing
Supplier management
Desired experience for subcontracts manager includes:
Requires a Bachelor’s degree in business or related field and minimum 8 years of relevant experience performing in a procurement or subcontract analysis, review, and administration position or equivalent years of education and experience
Adept at flowing down required FAR, DoD, and other federal agency clauses and provisions form prime contract to subcontract
Excellent analytical and communication and presentation skills
Ensure processes are in place to properly receive products and/or services in support of the Procure-to-Pay (P2P) process (aka three way match of order, receipt, and invoice)
Facilitate effective compliance of supplier agreements and subcontract management in accordance with Prime Contract initiatives, program specific objectives, initiatives, requirements, and subcontract(s)
Effectively assesses supplier contracts and change orders to identify areas of potential non-compliance and other issues that could have an adverse impact to the company
Subcontracts Manager Examples
1
Subcontracts Manager Job Description
Job Description Example
Our innovative and growing company is looking to fill the role of subcontracts manager. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for subcontracts manager
- Track and monitor supplier progress, initiating the supplier subcontract agreement close-out process and Close-out Checklist and may participate in claim and dispute resolution while ensuring compliance with Government audits
- Oversee proposal preparation, pricing activities, and contract negotiation with the USG for changes, Request Equitable Adjustments (REA), and Task Orders
- Manage the coordination of post-award supplier implementation plan and activities for the smooth transition of new suppliers
- Develops and enhances relationships with suppliers
- Managing subcontracts by ensuring an adequate flow of information among the several company functions and the Subcontractors
- Actively works to support the development of new technologies and supplier capabilities
- Reduces procurement cost and improves responsiveness by analyzing supply chain and commodity trends, measuring and reporting results enhancing established procedures
- May be responsible for soliciting budgetary pricing for equipment, material, or labor to support estimating/proposal efforts for a project or projects
- Assist in preparation of Task Order RFPs with the TORC and TO Manager
- Analyze the subcontractor’s proposals in support of the overall TO proposal analysis
Qualifications for subcontracts manager
- Excellent negotiation, written and verbal communications skills with an ability to communicate with a wide variety of levels and positions within and outside the organization including VP and executive-level
- Experience with and overseeing subcontractor(s) performing large aircraft and landing gear MRO and supply (COMBS) operations strongly desired
- Ten (10) years progressively responsible professional experience in contract/subcontract administration
- Bachelor’s Degree in Purchasing, Supply Chain Management, Logistics, Business or related field preferred
- CPM, CFCM or equivalent preferred
- Experience with large aircraft turbine engine machinery (CFM-56 and PW 2040) MRO and engine leases strongly desired
2
Subcontracts Manager Job Description
Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of subcontracts manager. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for subcontracts manager
- Participate as a key member of the source selection process for subcontractor requirements
- Support the CA in negotiation and subcontract/small business definitization
- Assist TO Manager in the preparation and maintenance of Statement of Work (SOW) and the Subcontractor Data Requirements List (SDRL)
- Monitor technical, cost and schedule performance by the subcontractor
- Coordinate reviews for design, technical interchange meetings and working groups
- Perform surveillance to assure early problem identification
- Assist TO Manager in the resolution of technical and schedule problems
- Support the CA in the resolution of contractual problems and negotiating subcontracts
- Provide the primary day-to-day interface with the subcontractor’s TO Manager
- Coordinate approval of subcontractor/small business deliverables and documentation
Qualifications for subcontracts manager
- Review and approve subcontractor/small business invoices
- Develop and administer award fee plans, if applicable
- Create and obtain approvals of Purchase Requisitions
- Conduct periodic Subcontractor Program Management Reviews (PMR)
- Coordinate all changes to the subcontractor’s contractual baseline
- Ensure all L-3 obligations to the subcontractor are fulfilled
3
Subcontracts Manager Job Description
Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of subcontracts manager. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for subcontracts manager
- Attend and support the appropriate IPT meetings
- Ensure that the subcontractor meets all cost, schedule and technical requirements
- Reviews, analyzes and accurately interprets customer’s highly complex sub-contractual documents
- Identifies and works with Program Manager, Operations, Finance, Contracts, and Compliance to address contractual and regulatory compliance issues related to the procurement of new government contracts, the existing subcontracts
- Manages the identification, development and implementation of subcontract formation, negotiation and administration policies and processes in accordance with customer expectations and Business Unit objectives
- Provides sub-contractual management and educational support to all participants in the procurement process, especially in relation to contract compliance issues
- Monitors all subcontractor performance and progress to ensure compliance with all subcontract terms including schedule and delivery, scope of work, cost, legal, regulatory, contractual and company requirements
- Ensures subcontractors’ contractual and financial reporting and compliance, subcontract administration process improvement, guidance and coordination
- Assists GHSC-PSM HQ and Country Team staff capacity building on subcontract administration best practices
- Performs procurement activities for all supported business groups within ElectroMagnetic Systems (EMS) both commercial product and government contract
Qualifications for subcontracts manager
- 10+ years of Procurement, Contracts, Subcontracts or Supply Chain experience
- Experience performing many aspects of subcontract management and administration from source selection through subcontract close-out for multiple subcontract types
- Background performing and documenting price and cost analysis
- Possess understanding of Government contracting to include FAR/DFAR, CPSR and key business processes
- Prior work experience in U.S. Government Procurement, Contracts, Subcontracts or Supply Chain-related field
- Prior experience working with federal contractor
4
Subcontracts Manager Job Description
Job Description Example
Our company is hiring for a subcontracts manager. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for subcontracts manager
- Reviews and approves purchase orders and agreements
- Participate in proposal capture management, proposal coordination
- Support and manage all activities related to administration of Subcontracts including risk
- Participates in regular meetings with project management, subcontracts personnel and subcontractors, assumes lead key role in guiding, supervising and training subcontract administrators involved in handling commercial aspects of the subcontracts being executed
- Develop staff to advance technical expertise in subcontract management and compliance with regulations and corporate policies, customer relationship management, communication and negotiation skills
- Administer a portfolio subcontracts
- Lead Integrated Product Team (Subcontracts, Material Program Manager, Quality, Program Management, Supplier, Logistics, Operations, ) to ensure that the integrated supply chain supports cost, technical and schedule objectives
- Provide routine status report to the senior level managers (program, supplier, internal SCM)
- Develop and maintain key tracking metrics
- Production Earned Value Control Account Manager
Qualifications for subcontracts manager
- Providing advice on status and trends in the London and UK FM supply chain
- Managing large FM tendering programmes, generally within the Public Contracts Regulations
- Managing Category Managers for Hard and Soft FM and Projects
- Overseeing the subcontracting scope across all FMI projects
- Managing the procurement and contract management delivery on FM projects including developing procurement schedules, resource requirements forecasting, resource allocation and deliverable management
- Managing stakeholders, in particular responsible for functional client interface
5
Subcontracts Manager Job Description
Job Description Example
Our company is growing rapidly and is hiring for a subcontracts manager. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for subcontracts manager
- Design of supply chain strategy and supply chain architecture (national and international) to meet offset/in-country requirements
- Working with the business, identify and engage with strategic partners/suppliers/third parties
- Own the commercial relationship with suppliers including detailed contract negotiation where appropriate
- Co-ordinate the activity of all Procurement resources in support of the bid ensuring timely responses
- Analyse, forecast and where required negotiate and deliver savings both direct
- Commit to Procurement performance in the bid including bought in costs, delivery/leadtimes, quality, resource management, cash-flow, risks and opportunities
- Employ suitable reporting, tracking and performance management tools and techniques and represent Procurement at business reviews
- Work with Engineering, Planning, Manufacturing and Quality to ensure the release of procurement specifications, statements of work and requisitions to support project delivery
- Manage the procurement of high risk /high value requirements for allocated project/subcontract
- Draft and negotiate agreements – MOUs, SLAs, Teaming Agreements and Subcontracts
Qualifications for subcontracts manager
- Providing input to pricing strategies for FM services
- Developing manuals, processes and procedures for the delivery of FM procurement and subcontract management services
- Realising benefits targeted by during the procurement of FM services
- Degree on a relevant discipline or relevant qualifications and experience
- Experience working in a senior procurement or subcontract management position in one of the Tier 1 FM contractors
- Ability to interface with clients and assist our Business Development team in bidding for new work