AP Coordinator Resume Samples

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M Wunsch

Michelle

Wunsch

7268 Kunde Landing

Dallas

+1 (555) 792 7725

7268 Kunde Landing

Dallas

Phone

p +1 (555) 792 7725

Experience Experience

Detroit, MI

AP Coordinator

Detroit, MI

Satterfield, Daniel and Runolfsson

Detroit, MI

AP Coordinator

Some billing and collection work including Project set ups and maintaining project files
Assist with the pay cycle, including matching invoices, acquiring proper check signatures and distribution
Analyze vendor accounts, answer all vendor inquiries, investigate vendor disputes, resolve pricing/receiving/billing issues
Assist with month-end closings by vouchering NRO transactions and reviewing open credit orders and purchase orders that are over 3 months old
Daily processing of vendor invoices with Purchase Orders using 3-way match
Review and process incoming invoices/check requests and accompanying documentation for accuracy and proper authorization/approval
All aspects of AP including maintenance of the AP electronic and manual files in accordance with company policy and accepted accounting practices

Detroit, MI

AP Document Flow Coordinator

Detroit, MI

Langosh and Sons

Detroit, MI

AP Document Flow Coordinator

Ensure fax machine, printers and copy machines are working properly. Notify Facilities or manager of any serious problems
Participate in special projects and performs other duties as requested
Adhering to Company policies, procedures, and directives regarding standards of workplace behavior in completing job duties and assignments
Maintain and clean machines on a regular basis to ensure both scanners are functioning properly. Notifies AP Management of any known issues
Support our offsite teams with any scanning issues
Responsible for receiving, opening, and distributing high volume of mail for both the Overhead and Merchandise Teams
Adhere to all department and company policies and procedures

present

Los Angeles, CA

Lead AP Coordinator

Los Angeles, CA

Roberts, Bauch and Schmeler

present

Los Angeles, CA

Lead AP Coordinator

present

Monitor day-to-day functions to ensure consistency, efficiency and adherence to company policies and procedures. Evaluate existing policy and determine adequacy of such policy and work with the AP Manager to re-engineer where necessary
Ensure the monthly, quarterly and annual schedules and processes are completed timely and accurately
Ensure that all material issues are promptly communicated to management
Create, maintain and update procedure and policy documentation related to all AP and functions. Use this documentation to provide ongoing training to staff
Complete payments via ACH, check or wire with accuracy according to deadlines provided by our Treasury department
Process manual checks and refund requests: check requests for accuracy; resolve problems; enter data into system; schedule check runs with Computer Services; process checks
Ensure the department roles are covered in the absence of employees

Education Education

Bachelor’s Degree in Finance

University of Tennessee

Bachelor’s Degree in Finance

Skills Skills

Prepare accounts payable checks, print all accounts payable reports and maintain all accounts payable files
Basic knowledge with any A/P EIPP workflow software such as IPayables and ScanOne
Good knowledge of the various systems used by Shire for Procure to Pay and Accounts Payable
Basic knowledge of an online T&E Tool such as Concur and American Express helpful
Basic knowledge of an online T&E Tool such as Concur and American Express
Knowledgeable in Excel, Word and Outlook as well as SAP financial systems
Basic knowledge of Excel, Word and Outlook as well as an online T&E reporting tool and credit card system
Basic knowledge of Excel, Word and Outlook as well as an online T&E reporting tool and credit card systems
Might be in a stationary position for a considerable time (sitting and/or standing)
Ability to work independently, take initiative and complete tasks to deadlines

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AP Coordinator Resume Examples & Samples

Audit expense reports against the company travel policy assuring compliance to the policy and sufficient supporting documentation. This includes communication to travelers and their managers when discrepancies are identified
Administer corporate and purchasing card programs as well as Concur user set ups as assigned. Issue, update and suspend cards and user access as necessary. Monitor card balances and send regular reminders to staff to resolve past due balances
Follow prioritization guidelines established by the department and escalate transactions that require priority processing
Provide customer service to internal and external customers using knowledge of T&E processes assuring timely resolution of inquiries. Assure use of proper communication skills when using phone or email to communicate
Assure full understanding of Concur and credit card software as assigned
Assure that proper documentation is provided before processing Concur access forms to set up new Concur users. Identify and communicate discrepancies as needed
Analyze and communicate to employee and their manager when there are discrepancies including submission of transactions not within HMH policies
Three to five years’ experience in an accounts payable environment with emphasis in Travel and Expense
Basic knowledge of Excel, Word and Outlook as well as an online T&E reporting tool and credit card systems

Lead AP Coordinator Resume Examples & Samples

College degree in Accounting/Finance and/or 5-7 years accounts payable experience
2 to 3 years leading others preferred
Ability to work with all levels of associates and outside contacts
Ability to work under pressure, meet deadlines and resolve complex problems
Must have presentation and training skills
Knowledge of Excel, Word, Access, PowerPoint, and Outlook
Excellent oral/written communication, customer service and analytical skills
Knowledge of an online procurement tool such as Ariba preferred

CTI AP CIS DC Cob-coordinator Resume Examples & Samples

Degree/diploma in Information Technology or IT management related fields
Minimum 8 years of working experience with at least 4+ years hands-on in COB/DR or IT Project management functions, preferably in a complex technology environment
Good verbal and written communication and documentation skills
Good project management skills, Analytical and process oriented
Ability to work in team of Diverse skill sets and cultures
Demonstrate relationship building, influencing and negotiation skills
Able to multitask, handle heavy workload by carrying a diverse and complex workload, and meet deadlines
Strong judgment and decision making skills
Ability to manage expectations and maintain key relationships with internal and external clients
Proficiency with Microsoft Office suite
Certification from DRII/BCI is preferred, though not a mandatory requirement at the time of joining
Must clear the certification within 12 months from the joining date

T&E AP Coordinator Resume Examples & Samples

Audit expense reports against the company travel policy assuring compliance to the policy and sufficient supporting documentation. This includes communication to travelers and their managers when discrepancies are identified, including submission of transactions not within HMH policies
Process and resolve any discrepancies of transactions coming into and going out of Concur. Complete reconciliations and provide reporting to internal and external customers as required
Provide customer service to internal and external customers using knowledge of T&E and A/P processes assuring timely resolution of inquiries. Assure use of proper communication skills when using phone or email to communicate
Analyze and retrieve vendor/invoice data from electronic software for timely invoice payment resolution
Act as backup to departmental activities as assigned
Knowledgeable in Excel, Word and Outlook as well as SAP financial systems
Basic knowledge of an online T&E Tool such as Concur

AP Coordinator Resume Examples & Samples

All aspects of AP including maintenance of the AP electronic and manual files in accordance with company policy and accepted accounting practices
Review and reconciliation of vendor statements, research and resolution of discrepancies
Monitoring vendor accounts to ensure payments up to date, performing check runs
Communication with vendors and employees on any inquiries
Maintaining Certificate of Insurance and W-9s
Assistance with monthly closing, audit and 1099 preparation
Cash receipts posting
Some billing and collection work including Project set ups and maintaining project files
5+ years of AP experience preferably in a professional services firm or an organization that is project oriented
Knowledge of general accounting procedures
Experience with fully automated accounting software system(s)
Experience in Microsoft Office
Proficient in data entry and management
BS helpful, but not required

AP Coordinator Resume Examples & Samples

70% Processes invoices in JD Edwards / SAP / ReadSoft. Assist in follow-up and resolution of vendor issues in the A/P mailbox and personal email
20% Assist Manager with special projects as needed
10% Assist in distribution of weekly checks. Coordinates invoice review. Interfaces with in-house personnel regarding accounts payable issues
Ability to communicate effectively with contract organizations and respond to inquiries or complaints
Ability to work independently, take initiative and complete tasks to deadlines
Dealing with changes to the Delegation of Authority matrix, on an ad hoc but also a “wholesale” basis

AP Coordinator Resume Examples & Samples

70%
Ability to communicate effectively with contract organizations and respond to inquiries or omplaints
A demonstrated customer service focus will be another critical success factor for this position

AP Coordinator Resume Examples & Samples

1-2 years previous accounting/ accounts payable experience strongly preferred
Experience with Microsoft office, especially Excel preferred
Enthusiasm and ability to handle deadlines in a constantly evolving fast paced environment

AP Coordinator Resume Examples & Samples

Strong knowledge of accounting principles
Proficient in MS Office Suite
SAP Experience beneficial

AP Coordinator Resume Examples & Samples

Follow HMH policies to review and evaluate payment requests. Review transaction approvals against the reservation of authority database. Return transactions that do not meet policies and approval guidelines
Input invoice data including general ledger coding into SAP and work with appropriate general accounting staff to resolve coding issues
Follow prioritization guidelines provided by the Team Lead and SR AP Coordinator. Escalate transactions that require priority processing
Assure full understanding of SAP and electronic backup documentation attachment process
Quality control handling of processed invoices via A/P access database, research and re-work of any incorrect invoice input
One to three years’ experience in an accounts payable environment
Basic knowledge with any A/P EIPP workflow software such as IPayables and ScanOne
Strong customer service and data entry skills
Basic knowledge of an online T&E Tool such as Concur and American Express helpful

AP Coordinator Resume Examples & Samples

High volume for data entry vendor invoices and employee expense reports
Participate in AP month end close to include such responsibilities as successfully meeting established deadlines; batching, entering and processing according to established procedures; producing accrual information to accountants
Complete special projects as requested
Communicate in a manner that supports teamwork
Organize work to meet deadlines and remain flexible in order to handle multiple tasks at once
One (1) to two (2) years' experience in Accounts Payable required or preferred
Solid PC skills which include proficiency in office applications such as Word, Excel and Microsoft Outlook as well as demonstrated experience working with an accounting software package
PeopleSoft experience/exposure highly desirable

AP GTS Plan Coordinator Resume Examples & Samples

At least 6 years of work experience in Finance function
Proficient in MS Excel and Power Point
Strong financial and analytical skills

AP Coordinator Resume Examples & Samples

Review and data enter invoices into the AP system
Responds to facility and vendor inquiries
Assist with training new AP personnel in the facilities
Assist AP Manager in processing check runs
Assist AP Manager in maintaining the vendor maintenance master file
Process resident funds
Assist in the month-end closing and reporting process
Processes stop payments and procuring check copies
Assist with selecting vendors for payment on a weekly basis
Prepares check and backup to be mailed
Embrace Consulate’s five core values of compassion, honesty, integrity, respect and passion, and incorporate them into one’s daily job function
Conduct oneself with the highest degree of honesty and integrity in every interaction
Perform all duties, as assigned
Must have experience with the banking industry and financial concepts

AP Coordinator Resume Examples & Samples

Ensuring timely and accurate input of data into the system
Coding invoices to appropriate GL Account and Cost Center/Category
1 year of A/P experience or Associates Degree required; SAP experience a plus Proficient in Microsoft Office including working knowledge of Excel required Ability to use a 10-key adding machine by touch Thrives in a fast-paced environment. Able to multi-task and prioritize Professional written, verbal and communication skills Ability to establish a strong customer focused relationship with stores and vendors, as well as, with co-workers, managers and other departments within the company Detail oriented and able to maintain supporting documentation where applicable

Accounting AP Coordinator Resume Examples & Samples

10-key by touch
Basic Microsoft Office Word
Intermediate Microsoft Office Excel
2-3 years general Accounting Clerk experience
Accounts Payable experience a plus

AP Coordinator Resume Examples & Samples

Process high volume invoices, reviewing for accurateness and obtaining timely approvals
Enter invoices into accounting system, coding to appropriate project and GL accounts
Enter invoices using 3 match process
Research and post credit memos
Reconcile supplier statements, research and correct discrepancies on a weekly basis
Communicate with suppliers and internal customers in a professional manner
Review/research invoices on hold, working with suppliers and purchasing department to resolve issues
Code invoices with high volume data using the excel v-lookup function and other formulas
Prepare monthly accrual log
Assist with month end close process
Work with AP Manager on documenting processes and procedures
Prepare 1099’s at year end
Assist with audit requests and special projects as needed
Match invoices to checks, mail out weekly payments
5+ years of Full cycle Accounts Payable
Must have strong work ethic
Knowledge of AP processes and accruals
Must be well organized, self-starter, detail oriented and able to multi-task
Able to work in a fast paced, team environment
Ability to adapt to frequent change
Possess strong time management skills in a fast-paced and high volume environment with emphasis on accuracy and timeliness
Accurate data entry skills
Proficient MS Excel (v-lookups)
Experience working with Oracle a plus

AP Coordinator Resume Examples & Samples

2-3 years of AP accounting experience
Preferred manufacturing industry background
Handled large budget and processed high volume of invoices
A/P and A/R experience
Prepare A/P status reporting
Other similar duties

AP Coordinator Resume Examples & Samples

Utilize AP automation tool to drive invoice processing, approvals, payments, efficiencies and compliance
Data entry into payable systems
Processing of vendor credit memos
Manual check preparation
Provide information and coding to facilitate the recording of expenditures
Complete month-end tasks; specifically journal entries and reconciliations
Reconcile / analyze general ledger accounts
Record retention, tracking and reporting for tax purposes
Communication with internal and external stakeholders
Communicate higher level / more complex issues to AP Accountant and/or AP Manager
Other projects and responsibilities may be added at the company’s discretion
Bachelor’s Degree, preferably in Accounting or Finance preferred; Will consider years of experience in replacement of degree
At least 1 year of related professional experience or equivalent combination of education and experience
Experience in accounting and financial systems
Knowledge of Microsoft Office suite
Experience in interfacing with business customers in resolving payment issues
Specialized Knowledge, Equipment, and Applications
Functional knowledge of the AP accounting processes
Knowledge and understanding of generally accepted accounting principles (GAAP)
Understanding of internal control elements
Good written and oral communication skills
Supervisor Responsibilities-No direct reports
Type of Supervision Position works under:(close, moderate, minimal) This position works under minimal supervision relying on knowledge and experience to make decisions
Relationship Responsibilities-Interacts with all departments at multiple locations at all levels of the organization
Maintain proper housekeeping and safety standards by properly using protective equipment, safe operation of all machinery, tools, and equipment as well as following safety rules at all times

AP Document Flow Coordinator Resume Examples & Samples

Responsible for scanning invoices and credit memos with complete supporting documentation for both the Overhead and Merchandise Accounts Payable Teams. Review all invoices before scanning for accuracy i.e. missing bar codes, rep initials invoice quality, etc. Count and reconcile all bar codes and pages to insure accuracy
Maintain and clean machines on a regular basis to ensure both scanners are functioning properly. Notifies AP Management of any known issues
Support our offsite teams with any scanning issues
Assist Accounts Payable in various functions as required
Participate in special projects and performs other duties as requested
Reconcile payment tissues on a weekly basis; make phone calls to vendors to collect various types of information for the Accounts Payable Team
Responsible for receiving, opening, and distributing high volume of mail for both the Overhead and Merchandise Teams
Process approved invoices containing all appropriate signatures and cost centers for entry into JD Edwards system as required. Validate that the approver has the limit by referencing the Authorization for Disbursement on file
Bar code invoices for Reps with high volume vendors
Ensure fax machine, printers and copy machines are working properly. Notify Facilities or manager of any serious problems
Adhere to all department and company policies and procedures
Accurate Typing Skills
Knowledge of Outlook
Ability to work efficiently in a fast paced, high volume environment

AP Coordinator Resume Examples & Samples

Process invoices received
Prepare payment batches
Keep vendor account statements accurate
Keep accounting related to vendors assigned reconciled
Support process improvement projects, audits and other requirements
Balance team workload and define priorities within the team
Coaching, training, supporting the analysts
Communicate/escalate and resolve issues with peers and Managers
Support Month end and reconciliation process to ensure accuracy and compliance of deadlines

Int Coordinator, AP Resume Examples & Samples

Process three way purchase order matching invoices and / or non-inventory expense invoices
Communicate with internal and external customer invoice/payment inquires
Reconcile vendor statements, research and correct discrepancies, as needed
Escalates and ensures all issues with third party providers are documented in the system
Prepares void/stop payment request forms
Generate reports within the ERP system to interface 3rd party invoices into the system. Generate report to post AP transactions into the G/L
Ensures all interfaced invoices are reviewed for approval within the appropriate accounting period and escalates unresolved items to the AP Supervisor
Maintains a high level of confidentiality
Assists with training of new Associates
Prepares and maintains SOP's for system processes
Ability to communicate with all levels within the organization
Interpersonal Skills - Communicates and coordinates effectively
Written Communication - Communicates clearly and with purpose in a professional manner
Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully
Teamwork - Contributes to building a positive team spirit; supports everyone's efforts to succeed
Analytical - Synthesizes complex and diverse information
Business Acumen - Displays orientation to company profitability
Ethics - Keeps commitments
Organizational Support - Completes administrative tasks correctly and on time; supports organization's goals and values
Planning/Organizing - Prioritizes and plans work activities
Professionalism - Treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments
Cost Consciousness - Develops and implements cost-saving measures
Quality - Demonstrates accuracy and thoroughness
Quantity - Completes work in timely manner
Dependability - Completes tasks on time or notifies appropriate person with an alternate plan

AP Coordinator Resume Examples & Samples

Verify that all transactions comply with corporate policies and procedures
Manage and maintain data entry of invoices for specified letter range or vendor category in a timely manner in both domestic and foreign currency
Vendor Account analysis and account reconciliation
Vendor maintenance knowledge; Scan, index, and validate all invoices and other related Accounts Payable documents in Kofax, the Accounts Payable document scanning solution

SSC AP Coordinator Resume Examples & Samples

Retrieving and entering invoices into SAP
Resolving invoice issues with local entity AP contact
Reconcile GRIR
Reconcile AP aging report
Prepare weekly/monthly payment files for each legal entity supported
Reconcile payment file with SAP open items
Ensure highest possible product quality and adherence to Entegris's Quality System, ISO, SOX and/or other standards
Able to use computer and organized filling
Knowledge in SAP or other reputable ERP / MRP systems
Communication in English (written and oral )
Basic accounting principles