Administrative Project Coordinator Resume Samples

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G Bins

Gustave

Bins

9021 Gottlieb Forks

New York

+1 (555) 942 2755

9021 Gottlieb Forks

New York

Phone

p +1 (555) 942 2755

Experience Experience

Dallas, TX

Administrative Project Coordinator

Dallas, TX

Hirthe Inc

Dallas, TX

Administrative Project Coordinator

Prepare new project start-up documents per HDR quality procedures, including assisting with the development of work plans and level of effort cost estimates
Collaborates in the development, implementation, and management of special projects
Support Department manager, Project Managers and other professional and technical staff
Provides calendar management for two (2) Senior Directors and one (1) Medical Director
Provides scheduling support for inter-regional groups led by principal project managers
Assist Project Managers and Project Engineers with and help coordinate meetings and presentations
Work independently to effectively manage complex project- and executive-level paper and electronic files, documents and records

Detroit, MI

Administrative / Project Coordinator

Detroit, MI

Kemmer LLC

Detroit, MI

Administrative / Project Coordinator

Implement action plans, develop training tools and instruct other departmental staff in connection with project management and administrative functions
The above statement of duties is not intended to be all-inclusive and other duties will be assigned from time to time
Contribute ideas and strategies for process improvements that will increase customer satisfaction and positively impact your team and area
Coordinate, lead or perform high-level support activities across department/division/function for specific assignments. Exercise initiative and creativity in proactively seeking proposed solutions to problems within the department/function. Based on knowledge of department/function, and on behalf of manager, proactively address issues
With an advanced/expert level of proficiency relative to designated "off the shelf" and 'corporate' software to include the internet/intranet, initiate, develop and complete projects in a timely and cost effective manner based on personal discretion within division/department guidelines. Act as a primary support resource for other administrative staff as well as managers/areas of support as it relates to this software. Participate in pilot groups for new software and assist in making recommendations for usage as well as participate in the implementation/training
Proactively partner with manager(s to understand his/her office operations. Maintain his/her schedule/calendar to maximize efficiency of manager. Incorporate standing meetings. Decide on necessity, timing and length of appointments requested by others. Review incoming messages and correspondence to update calendar. Resolve scheduling discrepancies
Lead or participate on multiple projects/assignments from inception to completion and solicit participation of other team members to ensure timely completion. (This could include being a participant in a cross-functional team. Facilitate and contribute to project teams and complete all assignments on time, within budget, according to specifications, and to the satisfaction of the customer. Examples of project assignments may include, research, product market analysis, survey development, customer interviews, recommendation reports and other duties as assigned

present

Philadelphia, PA

Senior Administrative Project Coordinator

Philadelphia, PA

Schiller, Rowe and Carter

present

Philadelphia, PA

Senior Administrative Project Coordinator

present

Assist with developing project guides, and provide information and support for project reviews
Work closely with multiple Project Managers and project teams
Create and maintain paper and electronic files
Coordinate meetings and assist with presentations
Apply company quality assurance guidelines and procedures for project document management
Prepare, organize and assist with contracts and sub-contracts
Compose, type, format, proofread, edit and organize documents, reports, specifications and correspondence

Education Education

Associate’s Degree in Professionalism

Kean University

Associate’s Degree in Professionalism

Skills Skills

Proficient in Microsoft Office Word, Excel, PowerPoint, Outlook, and Access; Knowledge of JDEdwards Enterprise One
Ability to become proficient in company based computer software programs and processes
Excellent written and oral communication skills
Excellent time-management and organizational skills
Support Department manager, Project Managers and other professional and technical staff
Dewberry is an Equal Opportunity/ Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, gender identity or sexual orientation
Presents information on administrative department procedures, services, regulations, etc. for the purpose of orienting other personnel and/or disseminating information to appropriate parties
Assists with management of all aspects of assigned projects throughout the development project lifecycle including project scope, schedule, resources, quality, costs and change
Knowledge of business contracts and invoice processing
At this time, Dewberry will not sponsor a new applicant for work authorization

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Administrative Project Coordinator Resume Examples & Samples

Associate degree in a closely related field or combination of education and relevant experience
2+ years related experience
Previous experience in the A/E/C industry desired

Administrative Project Coordinator Resume Examples & Samples

Associate or Bachelor’s degree preferred
2+ years of experience required, previous experience at an A/E firm desired
Proficient with Microsoft Office Suite - high proficiency with Word and Excel required
Proficient with Adobe Acrobat
Proficient with Microsoft Project desired
Professional experience as a technical editor desired
Familiarity with CSI specifications desired
Strong organizational skills with ability to handle multiple tasks and meet deadlines in a fast-paced environment
Able to work with and take direction from multiple levels of professional staff
Work well under pressure in a team environment
An optimistic attitude and commitment to being an active participant of our employee-owned culture is a must

Administrative Project Coordinator Resume Examples & Samples

Proactively manage calendar with attention to accuracy and timeliness
Manage all aspects associated with scheduling and planning meetings including travel arrangements
Reconcile and submit expense reports to ensure timely processing
3+ years of experience in administrative support, team coordination or project management
Proactive, organized, and forward-looking to anticipate dependencies
Ability to prioritize and coordinate multiple and timely strategic initiatives
An aptitude to work independently without significant oversight or instruction to achieve results with a high degree of accuracy and attention to detail
Successful experience working in a team environment, building effective working relationships inside and outside of the group, accommodating work styles and perspectives of diverse individuals
Possession of a high level of self-awareness and interpersonal skills
Business acumen, along with a desire to learn about the business
Handles confidential information with discretion
Strong technical proficiency. Programs used include, Microsoft Word, Excel, PowerPoint, and Outlook as well as other proprietary and systems software
Limited Travel

Administrative / Project Coordinator Resume Examples & Samples

Lead or participate on multiple projects/assignments from inception to completion and solicit participation of other team members to ensure timely completion. (This could include being a participant in a cross-functional team. Facilitate and contribute to project teams and complete all assignments on time, within budget, according to specifications, and to the satisfaction of the customer. Examples of project assignments may include, research, product market analysis, survey development, customer interviews, recommendation reports and other duties as assigned
Participate and support project teams by designing comprehensive project management reports (e.g. GANTT charts, critical path networks, work breakdown structures, earned value curves, histograms, PERT charts, priority matrices, bar charts, graphs, textual documents . This will involve researching and analyzing information to combine project management methodology with project dependencies and constraints to create an effective project plan
Contribute ideas and strategies for process improvements that will increase customer satisfaction and positively impact your team and area
Determine and build relationships with internal and external customers. Maintain a high degree of professionalism, tact and sensitivity to strengthen CUNA Mutual Group's image in the marketplace. Interact with the Executive Leadership Team in connection with projects/assignments
Coordinate, lead or perform high-level support activities across department/division/function for specific assignments. Exercise initiative and creativity in proactively seeking proposed solutions to problems within the department/function. Based on knowledge of department/function, and on behalf of manager, proactively address issues
With an advanced/expert level of proficiency relative to designated "off the shelf" and 'corporate' software to include the internet/intranet, initiate, develop and complete projects in a timely and cost effective manner based on personal discretion within division/department guidelines. Act as a primary support resource for other administrative staff as well as managers/areas of support as it relates to this software. Participate in pilot groups for new software and assist in making recommendations for usage as well as participate in the implementation/training
Responsible for compiling, tracking, and maintaining accurate data and statistics for the department/function. Create department forms, reporting documents, graphs, and charts as needed
Perform appropriate research/analysis on own initiative or as requested to create necessary reports, presentations, spreadsheets
Create and maintain internal, field, and other business area databases on an as needed basis. Provide training and workflow direction to administrative staff regarding maintaining databases and generating reports
Implement action plans, develop training tools and instruct other departmental staff in connection with project management and administrative functions
Proactively partner with manager(s to understand his/her office operations. Maintain his/her schedule/calendar to maximize efficiency of manager. Incorporate standing meetings. Decide on necessity, timing and length of appointments requested by others. Review incoming messages and correspondence to update calendar. Resolve scheduling discrepancies
Maintain master schedule of proposals, presentations, plans, materials and reports. Ensure materials are developed in a timely manner. Create complex materials (e.g., presentation materials, customized proposals/contracts, business and/or marketing plans, reports, used with or for internal and external customers. Use technology and independent judgement to determine and advise others of the most appropriate design and preparation of this information
Working with manager/function, organize and/or lead major events and/or meeting planning related to the department/function. Develop, organize, and follow through on meeting and seminar details such as agendas, advance materials, reply/reservations, staff reminders, room reservations and refreshments. Coordinate arrangements through Conference Services, and other divisions/functions as appropriate. Process related expense documents
Coordinate workflow generated from multiple sources and procure additional resources as needed. Serve as a member of the department/function support team. Under direction of Executive Support Manager, work in a team capacity to maintain efficient operation of the department/function, sharing activities to cover workload peaks and absences of other team members
The above statement of duties is not intended to be all-inclusive and other duties will be assigned from time to time
LI-SS (E

Administrative Project Coordinator Resume Examples & Samples

Manage project information, including hard-copy and electronic files
Co-ordinate information flow between project participants, including sub-consultants, and, where appropriate, between the project team(s) and the client(s)
Attend project meetings and prepare detailed minutes of meetings
Develop PowerPoint presentations based on input from project team members
Prepare new project start-up documents per HDR quality procedures, including assisting with the development of work plans and level of effort cost estimates
Develop and track/monitor project schedules for meetings and deliverables
Monitor, update and review project financial status (performance against budget) to assist with invoicing and forecasting cost to complete
Prepare draft monthly progress reports
Co-ordinate document production for interim and final deliverables
Track and ensure compliance with contract requirements
Assist in the preparation and production of proposals
Able to read, interpret and work with multi-discipline drawings and reports
Equivalent experience will be considered in lieu of University Degree or Diploma
Excellent English language written and oral communications skills are essential
Must be a proactive, self-starting, detail oriented individual with strong interpersonal, organizational and problem solving skills
Relevant experience in the following is required

Administrative Project Coordinator Resume Examples & Samples

Provides calendar management for two (2) Senior Directors and one (1) Medical Director
Provides scheduling support for inter-regional groups led by principal project managers
Collaborates in the development, implementation, and management of special projects
Organizes project tasks and sets timelines for completion of required tasks
Coordinates the scheduling and planning of meetings/conferences, including overseeing all logistics, travel arangements, negotiation of meeting space, room rates, audiovisual, catering and contracts
Handles a full range of project components in an independent and autonomous manner
Proactively follows up and manages meeting/conference participants’ attendance
Maintains project budgets and processes invoices from consultants, vendors, hotels, etc
Manages and reports travel expenses for meeting/conference attendees and apply to relevant projects
Provides onsite logistical support for complex meetings/conferences
Produces edits proofreads and disseminates professional level general correspondence
Provides Drafts, edits, and formats PowerPoint presentations and prepares meetings materials
Transcribes prepares and disseminates meeting summaries to appropriate personnel promptly
Organizes and maintains documents and files on departmental shared-drive, Wiki, and SharePoint
Performs special projects and researches information as requested
Provides back-up support to the Administrative Project Coordinator team and their respective directors
Performs miscellaneous duties as requested
Minimum five (5) years of administrative and operational support experience in a complex organization, three (3) of which were providing support at Director level or above
Experience at Kaiser Permanente preferred
Some college courses are preferred
Microsoft Office Applications
Wiki

Administrative & Project Coordinator Resume Examples & Samples

Three years of general clerical or administrative service experience, which included one year of professional experience in project coordination
Two years of professional experience in project coordination in the gender-based violence field
Experience administering logistics and planning related to conferences, trainings or other similar events
Professional experience in a higher education and/or non-profit environment
Understanding of gender-based violence, social justice and anti-oppression work
Excellent writing and editing skills
Skilled in the use of social media and website maintenance
Ability to establish and maintain effective professional working relations with subordinates, peers, colleagues, associates, administrative staff members, faculty, and with personnel of external agencies and organizations
Demonstrated knowledge of using computers in word processing, spreadsheets and databases
Familiarity with college or university environments and systems
Well-organized and able to meet deadlines
Familiarity with non-profit event coordination
A commitment to diversity and culturally competent education, outreach and care; Experienced in developing programs in response to diverse needs
Organized, flexible, innovative, detail and multi-task oriented. Able to identify and respond to shifting priorities
A self-starter that can work within a team environment and handle a variety of projects/tasks with urgent deadlines

Administrative Project Coordinator Resume Examples & Samples

Type, format and organize project documents, reports, specifications and correspondence or technical material, numerical data, and tabular information from rough draft, corrected copy or previous version displayed on screen
Proofreads and edits document for grammar, spelling, punctuation, and format
Word processing as needed including letters, memos, reports, and labels, meeting set-up, travel arrangements
Assist with and help coordinate meetings and presentations
Work with multiple Project Managers and project teams as needed
Assist with project guides, project reviews, project invoices and expense reports as needed
Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment
Working knowledge of SPECSINTACT a plus

Administrative Project Coordinator Resume Examples & Samples

Assist Project Managers and Project Engineers with and help coordinate meetings and presentations
Exhibit professionalism with clients (internal and external clients)
Assist with Oracle based project management requirements and performance metrics
Type, format and organize project documents, reports, specifications and correspondence
Create and maintain paper and electronic files following HDR’s filing requirements
Preference give to local candidates
A/E experience preferred
Project Wise

Senior Administrative Project Coordinator Resume Examples & Samples

Create and maintain paper and electronic files
Prepare, organize and assist with contracts and sub-contracts
Coordinate meetings and assist with presentations
Exhibit professionalism with clients
Associate degree, Bachelor's degree preferred

Administrative Project Coordinator Resume Examples & Samples

Assists with management of all aspects of assigned projects throughout the development project lifecycle including project scope, schedule, resources, quality, costs and change
Clearly articulate the primary functions in a health plan
1 - 2 years experience in Managed Care and/or project management processes

Administrative & Project Coordinator Resume Examples & Samples

Oversees and participates in the planning, coordination and administration of projects instrumental to ongoing IU corporate and foundation relations
Provides complex, comprehensive administrative support to the Executive Director of Corporate Relations, the Executive Director of Foundation Relations and all CFR staff
Management of calendars, scheduling meetings, coordinating meeting logistics, researching and preparing materials, and serving as a key point of contact for multiple IU Foundation and Indiana University faculty, staff and administrators

Administrative Project Coordinator Resume Examples & Samples

Assist with developing project guides, and provide information and support for project reviews
Assist accounting team with accounts payable scanning and upload
Assist accounting team with project filing and maintenance
Perform other administrative duties as needed

Administrative Project Coordinator Resume Examples & Samples

Compose, type, format, proofread, edit and organize documents, reports, specifications and correspondence
Assist with or prepare project invoices as needed
Adept at professionally representing HDR, while working full-time in a client's office

Administrative Project Coordinator Resume Examples & Samples

Excel Access (or other data base product)
3 plus years administrative assistant level experience
Exemplary customer Service Skills
Persons who have been found guilty in a court of law of abusing, neglecting or mistreating individuals in a health care related setting are ineligible for employment in this position
Freedom from illegal use of drugs
Must be able to demonstrate superior customer service skills
Strong working knowledge of personal computer and software applications used in job functions, (Word, PowerPoint, Excel, graphics, databases, spreadsheets, etc.)
Knowledge of and demonstrated skills in general office management procedures
Strong organizational and analytical skills; oral and written communication skills
Able to project a professional image and represent Ageility Physical Therapy Solutions in a professional manner
Able to project a professional image and represent R&W in a professional manner

Administrative Project Coordinator Resume Examples & Samples

Take responsibility for a wide variety of specialized project-related administrative and accounting functions
Work independently to effectively manage complex project- and executive-level paper and electronic files, documents and records
Compose and develop correspondence and reports
Manage project insurance matters
Apply company quality assurance guidelines and procedures, and independently monitor for quality assurance
Manage project documents and files
Answer questions regarding company policies, procedures and guidelines
Organize and coordinate meetings, and assist with presentations
Work with complex contracts and sub-agreements
Track and monitor project budgets, workloads and schedules
Actively participate in project reviews
Exercise good judgement and discretion, and independently resolve problems and issues relating to administrative project functions
Handle client invoicing, manage collections, complete project budgets and ensure compliance with project contractual obligations as needed
Oversee activities of other administrative project support staff as needed
LI-BK1
Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook

Administrative & Project Coordinator Resume Examples & Samples

Manages specialty documents, correspondence and web pages, including letters, reports, emails, presentations, memos, faxes, etc.; uses appropriate tools for required work including Microsoft Word, Power Point, and Excel to track, analyze, document, report data, and maintain web pages; reviews documents and proofreads work for grammar and spelling, accuracy, consistency of terms, and completeness; ensures document text and graphics adhere to corporate and organization guidelines and standards
Acquires, reviews, analyzes, interprets, inputs, and formats accurate data into mainframe, intranet, spreadsheets, databases and other electronic tools. Interfaces and communicates with internal and external customers; directs people to the appropriate resource; researches solutions and responds to email and phone inquiries with minimal input from direct supervisor; interacts effectively with all levels of employees throughout the company
Schedules meetings, calls, and other interactions based on the priorities of the leader and/or function; arranges travel; submits expense reports in a timely manner
Gathers input for budgets; tracks and updates budget forecasts; prepares reports for the department summarizing budget status
Prepares documentation for payment of vendors, consultants, and suppliers; submits documentation and enters request for payments into accounting system; approves transactions; responds to inquiries from accounts payable and payees
Initiates, develops, leads, and participates in improvement processes; actively participates in self- and team audits and resulting process improvements
Understands the structure of the organization and maintains a strong network across departments; draws on network to answer questions, solve problems, and successfully execute responsibilities. Is action oriented and possesses a sense of urgency towards achieving tasks
Demonstrates confidentiality in execution of all responsibilities
Possesses strong written and verbal communication skills

Administrative Project Coordinator Resume Examples & Samples

Support Department manager, Project Managers and other professional and technical staff
Routinely prepare and distribute financial reports as needed
A minimum of 6 years of relevant administrative and financial management experience
High School Diploma or equivalent required; Associate's or Bachelor's degree preferred
Proven history of maintaining financial and technical data
Knowledge of business contracts and invoice processing
Proficient in Microsoft Office Word, Excel, PowerPoint, Outlook, and Access; Knowledge of JDEdwards Enterprise One
Ability to become proficient in company based computer software programs and processes

Administrative Project Coordinator Resume Examples & Samples

Assists in planning and organizing project activities
Collaborates with internal and external parties to assist with organizing the various components needed to initiate, run and conclude major projects
Retrieves data from a variety of sources for the purpose of complying with financial, legal and/or administrative requirements
Identifies and reports departmental operational issues and resource needs to the appropriate management personnel
Presents information on administrative department procedures, services, regulations, etc. for the purpose of orienting other personnel and/or disseminating information to appropriate parties
1-3 years

Administrative / Project Coordinator Resume Examples & Samples

Four years progressive, professional administrative support work experience to include the following
Proficiency in designing, delivering and maintaining statistical reports, graphs, spreadsheets, graphics and charts and utilizing current corporate software
Ability to utilize the internet/intranet to obtain general and research information
Demonstrated skills in analyzing situations and information, determining options and selecting appropriate strategies or methods. Possess problem identification, problem resolution and decision making skills
Interaction with internal and external customers of CUNA Mutual Group to include but not limited to; field staff, other divisions/solution group and other support areas within the organization
Demonstrated ability through previous work assignments to
Participate in, assist and lead multiple assignments/projects from inception to completion
Plan, organize and prioritize multiple assignments/projects received from various sources
Meet deadlines and achieve results
Proven ability through previous work assignments to clearly and effectively communicate technical product information, company product/service and general information to all customers via telecommunications equipment, in person, and in writing
Ability to work in a team environment as a contributing member and in a matrix-managed position to contribute to the success of the division/solution group and the Corporation
LI-SS

Administrative Project Coordinator Resume Examples & Samples

Bachelor’s degree and three or more years of experience in a higher education environment utilizing PeopleSoft Campus Solutions, automated ticketing systems, and/or performing website management
Intermediate proficiency in MS Office Suite
Review and process completed training modules and access requests for PeopleSoft student record functional security
Act as key personnel responsible for ID Management issues in PeopleSoft and ID Management ticket resolution for the Office of the Registrar
Assist the University Registrar and administrative team in creating effective training modules related to student records as well as FERPA
Respond to employee inquiries regarding student record functional security
Process forms submitted by students, including but not limited to parent dependency, FERPA forms, name change forms, and add/drop forms; may process transcript fulfillment requests, enrollment certifications, non-academic withdrawals, and pass/fail forms
Determine student catalog year in order to apply appropriate standards and policies
May assist with residency processing and determinations
Assist in a back-up capacity with filing, reception, call center, and scanning duties, as needed
Participate as a member of the Enrollment Management division at commencement exercises and other events, including but not limited to grading period, registration, orientation, and recruiting. This position requires occasional overtime work outside regular business hours, which may include evenings, weekends, and/or holidays