Mail Services Cover Letter

Please consider me for the mail services opportunity. I am including my resume that lists my qualifications and experience.

In my previous role, I was responsible for back up support to the mail operation in sorting and posting mail and in handling unidentified mail and other back up support functions within the Facilities & Support department.

I reviewed the requirements of the job opening and I believe my candidacy is an excellent fit for this position. Some of the key requirements that I have extensive experience with include:

• Process copy orders on multiple machines, both hard copy and computer generated
• Document finishing such as hole punching, GBC binding, laminating
• Maintaining appropriate inventory of paper and supplies
• Assist with special projects as needed at both North and South Campus locations
• Use best judgement when deciding whether to process orders at the Copy Center or to send to Print Services
• Previous experience operating a manual pallet jack preferred
• Knowledge of university mail services requirements
• Knowledge of USPS mail handling rules and regulations

In response to your job posting for mail services, I am including this letter and my resume for your review.

Previously, I was responsible for dependable and accurate Mail Pickup and Delivery, which includes USPS (Priority, BRM, Certified) and internal company mail.

My experience is an excellent fit for the list of requirements in this job:

• Completion of High School or equivalent knowledge and skills acquired through related work experience
• Valid “G” drivers license and good driving record
• Experience in mail services and in a fast paced environment an asset
• Imagination, creativity
• Process proficient
• Experience with Lean, Six-Sigma, ISO 9000 or equivalent process improvement initiatives (preferred)
• Microsoft Office Suite, Blackboard Reporting, SQL, in addition to other software packages and computer skills as needed
• Project management experience, Prince 2 certified

I would like to submit my application for the mail services opening. Please accept this letter and the attached resume.

Previously, I was responsible for back-up coverage as necessary for Building Services Associate and Building Services Assistant including mail sorting, Reception coverage, express mail package delivery, receipt of perishable shipment packages, etc.

Please consider my experience and qualifications for this position:

• Knowledge of computers and record keeping principles
• Able to read, write, stand, lift, push, walk and drive
• High school diploma, GED or related field, or equivalent relevant work experience
• Exceptional Customer Service Skills and aptitude to manage competing demands
• Minimum of six months’ office experience
• Knowledge of Mail Room Equipment preferable
• Familiarity with all areas of printing and duplicating, bindery, graphic arts, and use of related equipment
• Knowledge of mailing processes including, but not limited to, postal regulations and requirements

I would like to submit my application for the mail services opening. Please accept this letter and the attached resume.

Previously, I was responsible for courier Service for the pickup and delivery of mail and copy jobs, on campus and offsite.

Please consider my experience and qualifications for this position:

• Knowledge of computer systems related to the development of tracking and record-keeping applications
• Knowledge of the methods, materials, tools, equipment, Codes (e.g., OSHA, EPA, building) and regulations of assigned area
• Knowledge of occupational hazards, safety regulations and safety precautions of the trade
• Demonstrated familiarity with USPS regulation related to not for profit mailing
• Experience managing a warehouse, mail, or maintenance staff
• Commitment to GREAT customer service
• Respond positively to students with problems and direct them to appropriate staff for resolution
• Experience in office procedures, receptionist duties, and computer (Microsoft Office, Word and Excel) skills

I submit this application to express my sincere interest in the mail services position.

Previously, I was responsible for back-up to Office Services team as needed; front desk, employee housing, mail center, event planning and execution.

Please consider my experience and qualifications for this position:

• Use of recognised standard project Management tools and methodologies (Agile, PMO, V Model )
• Proficient in MS Project, Word, PowerPoint and Visio
• Develop and comply with the systems, procedures, rules, objectives and timescales set by the organisation and take a disciplined approach when undertaking tasks
• Demonstrable track record of delivering results on projects – within timeline and budget
• Experienced managing projects working within the Print industry, specifically transactional/bulk printing and also records management, Mail and distribution (on site/off site/Hybrid) and workflow and automation solutions would be advantageous
• ITIL (Foundation), Lean Six Sigma (Yellow Belt) accreditations or use of adopting methodologies within the workplace
• Enrolled in the SA Works program
• Junior in high school