Marketing Administrative Assistant Resume Samples
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Marketing Administrative Assistant Resume Samples
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LG
L Gleichner
Lilly
Gleichner
6094 Breana Mission
Los Angeles
CA
+1 (555) 742 5722
6094 Breana Mission
Los Angeles
CA
Phone
p
+1 (555) 742 5722
Experience
Experience
Chicago, IL
Marketing Administrative Assistant
Chicago, IL
Champlin-Wehner
Chicago, IL
Marketing Administrative Assistant
- Internal Order Portal: Manage, fulfill and ship orders; Manage users, adding new and deleting users, maintain database of locations, manage digital assets
- Assist in the writing and development of materials such as presentations, speeches, memos, etc
- Work on special projects as assigned while balancing day-to-day workload
- Establish and maintain effective working relationships with all clients and staff
- Track and maintain respective Team Member’s performance management status and attendance log
- Develops and maintains relationships with external service providers, agency partners ensuring prompt resolution of issues
- Work with department heads and Human Resources to assist with new employee on-boarding procedures
Chicago, IL
Marketing / Administrative Assistant
Chicago, IL
Walker Group
Chicago, IL
Marketing / Administrative Assistant
- Work with property group sales teams to manage Hotel SalesPro database and standardize reporting across the valley
- Provides input – during weekly meeting with Revenue Management
- Provides regular assistance to Group Sales team with V12 related reporting and billing efforts
- Performs additional assigned clerical and administrative projects as requested by manager(s)
- Assist with implementation plans for new acquisitions
- Assist with photography shoots
- Utilize Adobe programs to assist with creative graphic preparation
present
Philadelphia, PA
Marketing & Administrative Assistant
Philadelphia, PA
O'Kon, Mueller and Mohr
present
Philadelphia, PA
Marketing & Administrative Assistant
present
- Participate in the planning and strategy for marketing particular properties and expanding business
- Implements marketing plans and client updates. Responsible for servicing new business development and property marketing
- Manage team calendars including critical dates, deadlines, meeting preparation and scheduling of appointments
- Attends sales team meetings for the purpose of recording meeting minutes and action items
- May attend Sales team meetings to record meeting minutes or action items
- Research data from a variety of sources for inclusion in technical reports and presentations
- Implement marketing plans
Education
Education
Bachelor’s Degree in Business
Bachelor’s Degree in Business
DePaul University
Bachelor’s Degree in Business
Skills
Skills
- Excellent organization skills, acute attention to detail, ability to juggle multiple tasks in a fast-paced, and time sensitive environment
- 9) Excellent clerical and telephone skills, is detail oriented and highly organized
- Excellent clerical and telephone skills, is detail oriented and highly organized
- Demonstrates the ability and knowledge to provide support/ proficiency in standard business computer applications
- 7) Excellent clerical and telephone skills, is detail oriented and highly organized
- Strong attention to detail
- Employ strong attention to detail and organizational skills to accurately track, process, and document activities
- Overall ability to understand and retain new information quickly; calm under pressure
- Ability to communicate clearly and professionally
- Strong organizational, multi-tasking and time-management skills, along with demonstrated ability to take initiative
15 Marketing Administrative Assistant resume templates
Read our complete resume writing guides
1
Marketing Administrative Assistant Resume Examples & Samples
- Maintain calendar of CMO on a daily basis, work with CMO’s direct reports and other administrative staff to schedule meetings and events
- Attend all weekly staff meetings, take minutes and distribute
- Maintain positive open lines of communication with all Columbia Sportswear management, merchandising staff, all other internal departments and outside suppliers in order to contribute to the smooth flow of information and efficient operation of the organization
- Provide back-up administrative support to various global marketing departments
2
Marketing Administrative Assistant Resume Examples & Samples
- Act as an administrative support resource for the Group VP of Marketing & Strategy. This includes but is not limited to maintaining her/his calendar, scheduling appointments, coordinating meetings, creating/compiling reports
- Perform a variety of clerical duties including faxing, photocopying, typing and filing
- Write and disseminate information internally in a timely manner that reflects the desired tone and culture of the organization
- Create and/or distribute internal communications of a sensitive and confidential nature
- Open, update, maintain, track and schedule marketing projects/campaigns
- Utilize Mactive and SAOE ad systems to schedule and track marketing ad placements
- Prepare for marketing events and tradeshows
- Assist in the set-up, take down of marketing events and tradeshows
3
Marketing Administrative Assistant Resume Examples & Samples
- Responsible for the administration of marketing materials to include maintaining inventory on printed material in PCGs regional offices
- Provide printing assistance to PCG regional offices as needed. Assist Marketing Project Managers on print projects and shipping materials to PCG offices
- Provide administrative support for all PCG run training programs, conferences and client events to include travel reservations and expense voucher processing and reconciliation
- Responsible to place orders for materials and supplies needed for conferences and events
- Pack and ship materials to conference destinations
- Maintain electronic files associated with conferences, client events, training programs and marketing projects
- Research and collect information on venues as needed
- Assist with PCGs University recruiting projects; manage the marketing materials, presentation and career fair giveaways, enter job posting information and provide support with online application and other recruiting initiatives as necessary
- Schedule conference calls, coordinate meeting arrangements (reserve conference room, order catering, etc) and distribute meeting invitations
- Prepare and submit vouchers to Accounts Payable for processing and reconcile any errors/discrepancies
- Arrange, compile and assemble materials for meetings as needed
- Prepare outgoing mail and correspondence, including e-mail, faxes and overnight packages
- Provide support for special projects, as necessary
- High School Degree required, Bachelor degree in marketing, communications, business or English, preferred
- Solutions-oriented with a can-do demeanor
- Can work well independently and also collaborate with a team
- Excellent interpersonal skills, dependability and the ability to communicate with all levels in the organization required
- Excellent meeting planning, project management, and organizational skills required
- Strong initiative and attention to detail a must with the ability to effectively multi-task and manage multiple assignments and prioritize accordingly
- Ability to work under minimal supervision under tight time constraints as needed
- Ability to work independently but also partner as a team player
- Willingness to take direction from various sources required
- Must be computer and digital application literate
- Proficient in Microsoft Office Word and Power Point (and Excel)
4
Marketing Administrative Assistant Resume Examples & Samples
- College degree - required (emphasis in marketing, business, and/or communications - preferred)
- Minimum 2 years of related work experience - required
- MS Office skills (Excel and Word) - required
- Intermediate skier or snowboarder
- Ability to learn new software and provide support for other users
- High level of organization, attention to detail, and level of professional conduct
- Self-starter, ambitious, and multi-tasker
- Available to work a schedule including events during holidays, weekends, and evenings
5
Marketing / Administrative Assistant Resume Examples & Samples
- Design and preparation of various marketing materials (e-flyers, brochures, offerings of memorandum, tour books, signs and presentations)
- Plan and execute various events broker events (space, rentals, catering, gifts, etc)
- Manage various vendor relationships (promotional items, signage, print collateral, etc)
- Prepares draft correspondence or other materials on the computer and various software & office applications
- General administrative support (confidential reports, correspondence, expense reports, and client database management) and other assigned tasks in support of broker activities
- Assist in planning and coordination basic travel arrangements
- Schedules and organizes basic calendar activities such as meetings, agendas, luncheon arrangements, travel plans and department activities under regular direction
- Assist in preparing business expense reports and tracks status under regular direction
- Maintain filing system and/or files
- Performs additional assigned clerical and administrative projects as requested by manager(s)
- Assists the marketing department and brokers on creative brainstorming and new marketing campaigns
6
Marketing Administrative Assistant Resume Examples & Samples
- Excellent written/oral/interpersonal communication skills
- Ability to effectively supervise multiple tasks/projects and meet demanding deadlines in a fast paced environment
- Proficiency with Microsoft Office Suite applications especially Excel, Word and PowerPoint
- Professional maturity, poise and integrity in all day-to-day interactions with other department employees, senior management, Networks and Corporate, as well as numerous internal and external clients
- Demonstrate the utmost diplomacy and discretion in the handling of confidential documents and internal information
- Exhibits the drive and confidence to take initiative and anticipate team needs
7
Marketing Administrative Assistant Resume Examples & Samples
- Manage the Vice Presidents’ calendars, reviewing meetings, prioritizing requests for time and interacting with other company Executives and their Assistants to coordinate a variety of executive meetings
- Work with department heads and Human Resources to assist with new employee on-boarding procedures
- Manage the travel expenses for the Vice Presidents. Arrange travel schedule and reservations as requested, and provide assistance as needed to members of the senior management team
- Arrange logistics for on and off-site events, conferences, meetings, seminars and other functions
- Manage monthly business tasks, such as expense reports, tracking project spending and related employee time sheets, monthly reports, processing invoices and departmental costs
- Assist with legal requests related to the product marketing division’s customer interactions
- Manage departmental requisitions as needed for technology, office supplies, etc
- Assist other team Executives with their calendars and projects as needed
- Act as a liaison between departments, prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
- Ensure that the Vice Presidents are kept up to date on current priorities and important details
- Other duties and tasks as assigned
- 2-3 years of experience in a similar role required
- Experience with calendar management required
- Excellent organizational and communication skills required
- Experience and interest in working in a fast-paced work environment which requires problem solving and handling multiple priorities simultaneously required
- Proficient, or willingness to learn, Google docs
- Positive attitude, attentive to one’s communication tone, and accepting of change
- Written and oral communication skills, with ability to communicate effectively for diverse audiences
- Familiarity with travel coordination websites such as Concur or a similar system, preferred
- Ability to effectively attend to a diverse range of priorities working with people/teams throughout the organization on demand, and in high-pressure situations
- Experience supporting individuals in a professional services, educational publishing, multimedia web products, or IT environment preferred
- This person must be able to sit or stand at a personal computer in the office location, for a reasonable length of time typing and reading
- Ability to handle a high volume of work in a short period of time, handle multiple priorities simultaneously and operate in a demanding work environment is important
- Reliable attendance and punctuality is critical to successful performance in this role
8
Senior Marketing Administrative Assistant Resume Examples & Samples
- Provides guidance and assistance to less experienced administrative assistants as required
- 1-3 years experience in a related field or area
- Prior experience in an administrative assistant role supporting 2 or more team members with general administrative needs
- Intermediate to Advanced Microsoft Office skills
- Ability to prepare presentations including charts, graphics and tables, speaker notes and handouts, etc
- Ability to communicate both verbally and written with diverse audiences
- Prior experience training other administrative team members
9
Marketing / Administrative Assistant Resume Examples & Samples
- 0-3 years experience
- Data Entry Skills
- Data Base/Email Marketing a plus!
- Innovative problem solver with strong analytical and decision making skills
- It’s the 21st Century, you should know the Microsoft Office Suite (Outlook, Word, PowerPoint, Excel)
- Must have: Adobe Creative Suite to include InDesign (a must!), Photoshop, Illustrator
- Basic Production Skills (Printing, binding, assembling, shipping)
- You’re positive and love spreading the good vibes
- Ability to meet strict deadlines and work under pressure
10
Senior Marketing Administrative Assistant Resume Examples & Samples
- Responsible for organization and maintenance of marketing materials housed in information systems (boiler plate information, archiving files)
- Conduct marketing research for specific market sector, professional services or project information requested by office and Division, compile and check information, completes forms and reports for marketing purposes
- Facilitate annual master resume updates and project descriptions updates
- Responsible for maintaining information systems, including web-based and network based programs, used to house information utilized by marketing staff
- Produces variety of correspondence; reports and presentations using the appropriate software for word processing, graphics and spreadsheets
- May prepare and submit weekly expense reports
- Performs general data input
- Works with HNTB applications to perform tasks to support marketing department
- High School diploma or GED. Typically requires a minimum of 2-4 years’ experience in an administrative role. 5 years’ experience plus in an administrative role is preferred
- Must be proficient in Microsoft Office software, specifically Word, Excel, and PowerPoint
11
Marketing Administrative Assistant Resume Examples & Samples
- We embrace and live the Wyndham values by creating a supportive environment for employees to develop and prosper
- We delight our customers by meeting their needs or exceeding their expectations
- We are "memory makers"
- 2- 5 years Administrative Assistant experience in a resort setting preferred
- Must be proficient in Microsoft Word, Excel, PowerPoint, and Outlook
- Must maintain a professional appearance and a cordial attitude towards all guests and staff members
- Able to handle the stress of high customer demand in a hospitality environment
- Must be people oriented and able to work independently or with others as needed
- Must be able to easily and frequently change from one activity to another
- Organized and ability to prioritize, meeting changing deadlines
- Confidence to interact professionally with all levels of management
12
Marketing Administrative Assistant Resume Examples & Samples
- Administers marketing systems, including maintaining codes and reports, to ensure accuracy and proper use of information and to assist in managing Divisional marketing data
- Furnishes and obtains information from technical staff or outside representatives
- Schedules and maintains calendar of appointments, meetings and travel itineraries and coordinates related arrangements
- May transcribe dictation, often covering subjects of technical and/or confidential nature
- Prepares special reports, gathering and summarizing data
- May prepares and submit weekly expense reports
- High School diploma or GED
- Minimum of 1-2 years experience as clerk-typist or word processing operator
13
Marketing Administrative Assistant Resume Examples & Samples
- Health Benefits (Health & Dental Insurance)
- 401(k) Retirement Plan
- Vacation
- Sonesta Hotels & Other Outlets Discounts
- Paid Holidays
- Sick Days
- Educational Assistance
- Employee Recognition Programs
- Newborn & Adopted Child Leave
- Spousal & Domestic Partner Leave
- Life Insurance
- Short Term Disability
- Long term Disability
- Employee Referral Program
- Credit Union
- Direct Deposit
- Employee Activities & Events
14
Marketing Administrative Assistant Resume Examples & Samples
- Able to support marketing professionals with developing marketing proposals by working with engineering/architectural staff to pull together the information required into a concise and visually appealing document
- Able to maintain database and hard copy information systems
- Able to complete government forms and assemble reports as required
- Able to provide word processing and/or spreadsheet support for general correspondence, government forms and various reports
- Able to assist in production of documents (binding, duplication, etc.)
- Demonstrates knowledge of grammar, punctuation and business writing style for proofreading
- Responds to and directs incoming telephone calls for office staff/management and/or principals
- Excellent clerical and telephone skills, is detail oriented and highly organized
- Works well with all types of people and under deadline situations
- Assists in background research as requested
- Associate (required), Bachelor’s degree (preferred) in Marketing, Administration, Journalism or related fields; or equivalent combination of education and experience
- MS Office (Excel/Word/PowerPoint), Adobe and In-Design
- Photoshop or equivalent graphical presentation skills required
15
Marketing Administrative Assistant Resume Examples & Samples
- Enters and updates data on a daily basis to multiple property listing databases such as COCIE, CoStar, Loopnet, Officespace.com and internal databases such as REApps
- Back up and provide relief for Front Desk Coordinator position
- Produces marketing collateral such as flyers, books, floorplans from templates in a timely fashion
- Pulls comparables and listing and sale information from databases for research requests
- Assists marketing specialists and research team with projects on an as-needed basis
- Uses Adobe Creative Cloud programs to complete assigned job tasks
- Support and carry out activities related to the company core values of Service, Expertise, Community and Fun
- Other duties as assigned to aid in the successful and profitable operation of the organization
- Bachelor’s degree in Marketing, Communications, or a related field or previous industry experience
- Minimum 2 to 5 years previous administrative experience
- Ability to work within a team environment and able to adapt to changes quickly in a fast paced environment
- Belief and demonstration of company core values of Service, Expertise, Community and Fun
- Must be skilled with Microsoft Office, Internet. Familiarity with Adobe InDesign and Photoshop a plus
- Ability to access areas where needed people, information or equipment are located
- Ability to make competent use of work related equipment and materials
- Ability to remember information (e.g., policies, procedures) or locate resources to find information as needed
- Ability to communicate effectively and tactfully with others
- Ability to work with other team members as well as independently
- Ability to shift back and forth between two or more tasks
- Cooperative, team-oriented, patient, calm under pressure
- Ability to arrange things in certain order (e.g. alphabetically, numerically)
- Ability to produce results with an autonomous environment, within company guidelines and have the flexibility to identify and respond to changes in priorities
- Ability to provide excellent customer service to all clients (customers, advisors and employees)
16
Marketing Administrative Assistant Resume Examples & Samples
- Schedule meetings, manage calendars, contacts, and activities
- Manage travel arrangements for aligned executive(s) other personnel as required
- File expense reports in an accurate manner and follow all directives of the company expense system
- Employ strong attention to detail and organizational skills to accurately track, process, and document activities
- Assist in developing PowerPoint presentations and scheduling events
- Prepare and proof read correspondence, reports and other written material and prioritize work assigned to meet individual goals of the aligned leader(s)
- Schedule various in-house and outside meetings (including luncheon meetings) as required
- Manage contracts and invoice payments for external vendors/consultants
- May manage floor activity (ordering supplies, new hire 1-9 processing, equipment ordering, etc.) in assigned location
- 5 years of administrative support experience supporting leaders and teams in a professional environment
- High School Diploma
- Excellent written (including proofreading and editing) and oral communication skills
- Ability to think proactively, takes initiative, and asks questions to complete projects
- Keen attention to detail and excellent organizational skills
- Ability to build rapport and provide assistance to external vendors and consultants as well as internal staff
- Strong interpersonal skills: articulate, confident and able to express oneself in a concise and effective manner
- Ability to maintain strict confidentiality and use discretion in communication with both internal and external clients
- Demonstrated proficiency in computer technology including Microsoft Word, Excel, PowerPoint and Outlook required. Outlook Calendar proficiency required. Ability to quickly learn software and internal programs required to complete tasks
17
Marketing / Administrative Assistant Resume Examples & Samples
- 10% Social Media content assistance for all markets as needed
- 15% Assists with collateral material for the marketing department
- 10% Runs reports for the marketing department
- 10% Optimization of vacation rental sites by assisting in managing 3rd party channels
- Photo Shoot Coordination where needed to assist local markets
- Provides regular assistance to Group Sales team with V12 related reporting and billing efforts
- Organizing materials for trade shows and group related off-site activities (thumb drives, brochures, etc.)
- Inspection and writing of descriptions of individual units and feature checklists completion
- Cultivating partnerships with restaurants and vendors for our website/App
- Copywriting unit descriptions
- Organize monthly group sales reports to track revenue gain/loss vs. budget goals
- Update e-channel partner websites with up to date photos and descriptions – on an ongoing basis
- Updating of marketing plan vs. goals (i.e. Google analytics and Navis) on a weekly basis
- Gather information for regular marketing recap report (Promo performance, Google Analytics, etc.)
- Keep listings updated for properties on all sites where paid and free listings reside. CVENT, Resorts & Lodges.com, AllVail, Destination Colorado, etc
- Track and update specials on paid and free listing sites as they expire
- Organize presence in Box.com with updated and accurate photography
- Update headlines on listing sites on a monthly basis (VRBO, FlipKey, AirBnB, etc.)
- Assist with organizing of site tours for third party partners and meeting planners
- Help with communication to all departments on marketing initiatives on a bi-weekly basis
- Utilize Adobe programs to assist with creative graphic preparation
- Work with property group sales teams to manage Hotel SalesPro database and standardize reporting across the valley
- Assist with opening channels of communication regarding group efforts across WVR
- Assist with photography shoots
- Uploading Mountain Collection materials to Box
- Managing VRBO Dashboard including content / Photography / unit listing details
- Review and updating of content for new website: Wyndhamvacationrentals.com - on behalf of Vail/Beaver Creek
- Policing of units to be included in promotions
- Assist with inputting comp reservations utilized for Sales & Marketing
- Inspect and provide corrections to new promotions
- Provides input – during weekly meeting with Revenue Management
- Support and troubleshooting for rate updates, booking rules, deposit rules in V12
- Assist with implementation plans for new acquisitions
- Two or Four year college degree with concentration in Marketing, Business, or Communications or similar professional experience
- Hospitality sales & marketing experience preferable but not mandatory
- Must have the physical ability to lift and transport marketing displays, brochure boxes and sales items weighing an average of 10 to 50 pounds each
- Must have the ability to effectively communicate in writing and verbally over the telephone, direct one-on-one and through group presentations
18
Marketing Administrative Assistant Resume Examples & Samples
- Undertaking daily administrative tasks to ensure the functionality and coordination of department’s activities
- Supporting marketing managers in organizing various projects
- Assist with social media campaigns
- Help organize market research
- Remote position. Part-time; 5-20 hours per week
- Prior marketing, sales, or promotional experience is preferred
- Proficiency in Microsoft Office Outlook, Word, PowerPoint and Excel is required
- Ability to thrive in a fast-paced environment and prioritize multiple deadlines
19
Marketing Administrative Assistant Resume Examples & Samples
- Perform general administrative duties and provide administrative support
- Order department supplies, coordinate equipment repair, sort and distribute mail and packages to appropriate parties
- Takes and prepares notes of meetings, conferences, and similar proceedings
- Coordinates Domestic and International conference calls, webcasts and meetings
- Outlook calendar and time management: schedules resources such as people, meetings, appointments, rooms, equipment, or other resources
- Prepares memos, letters, reports, and other documents using Microsoft software packages
- Creates comprehensive presentations using PowerPoint
- Responsible for online website and social media updates
- First point of contact for VP and other team members; answers telephone calls, takes messages, responds to questions, and directs callers to appropriate parties
- Coordinates Domestic and International staff business travel arrangements and processes travel expense reports
- Prepare, organize, and maintain documents and files of a complex or confidential nature
- Reconcile monthly budget, manage invoice process and point of contact for accounting process
- Coordinates space booking and travel for group meetings
- Schedules interviews and candidate travel
- Independently manage priorities among supervisors
- Prepare statistical reports using sales data, market research, and graphing
- High school diploma or GED required. Associates or Bachelors degree or certificate in office administration preferred
- Minimum of 5 years of corporate administrative support experience, preferably supporting an Executive
- Excellent typing, customer service and calendar management skills
- Advanced skills in Microsoft Word, Excel, PowerPoint and Outlook
- Previous experience making web updates and maintenance and working with social media platforms
- Self-motivated, ability to work independently
- Ability to communicate clearly and professionally
- Strong writing, spelling and grammatical skills
- Ability to handle confidential and sensitive information and situations with the highest degree of integrity, confidentiality, and professionalism
- Demonstrated ability to produce presentation level reports and motivated to learn new applications
- Strong organizational, multi-tasking and time-management skills, along with demonstrated ability to take initiative
- Ability to travel if required
20
Ishares Marketing Administrative Assistant Resume Examples & Samples
- Proactively manage busy calendar across multiple time-zones, anticipate necessary background material, directions and other items required, schedule meetings, and ensure manager arrives to meetings on time
- Handle a broad range of duties and day to day operational activities including correspondence with executive management and their assistants
- Handle travel planning including airline reservations, hotel accommodations and car service arrangements
- Manage incoming correspondence and prioritize competing requests; filter through requests independently and follows through on behalf of manager
- Answer phones, coordinating conference rooms and materials, as needed
- Process and track expense reports and reimbursements in a timely manner
- Coordinate conference and AV support for business-wide meetings and town halls
- Back up coverage and additional support as needed for other executives in the business
- Perform ad hoc projects and provide additional assistance as needed
- Ability to perform in a fast paced environment and interact with senior management under highly demanding conditions
- Strong analytical, interpersonal and communication skills
- Self-starter with the ability to work independently and with minimal guidance
- Excellent phone manner and calendar management a must
- College degree preferred or equivalent experience
- Minimum 5 years of corporate executive administrative experience
- Must have superior skills in MS Word, Excel, Outlook and proficient knowledge in PowerPoint
- Experience and proficiency working with automated expense tracking, online travel etc
- Excellent organizational skills; detail oriented
- Strong time management skills; ability to handle multiple concurrent assignments, with a high degree of accuracy, and meet deadlines in a high pressure environment
- High energy level
21
Marketing Administrative Assistant Resume Examples & Samples
- Coordinate inside and outside meeting logistics
- Manage calendars, travel arrangements, and expense reports
- Assist the VP of Marketing with the distribution of
- Knowledge of Microsoft word processing, Excel, and Outlook (preferred)
- Formal education: Business College desired
- 3 years of administrative experience desired
- Demonstrated ability to implement creative solutions and drive processes
- Demonstrated trustworthiness in dealing with confidential information
- Demonstrated written and verbal communication skills and the ability to proofread are essential
- Demonstrated ability to manage and coordinate events, meetings, and program logistics
22
Marketing Administrative Assistant Resume Examples & Samples
- 1) Able to develop marketing proposals by working with technical staff to pull together the information required into a concise and visually appealing document
- 2) Able to learn and implement electronic and hard copy filing systems
- 3) Able to provide word processing and spreadsheet support for general correspondence, forms and various reports
- 4) Able to assist in production of documents (binding, duplication, etc.)
- 5) Demonstrates knowledge of grammar, punctuation and business writing style for proofreading
- 6) Responds to and directs incoming telephone calls for office staff/management and/or principals
- 7) Excellent clerical and telephone skills, is detail oriented and highly organized
- 8) Strong organizational and multitasking abilities
- 9) Works well with all types of people and under deadline situations
- 10) Assists in background research as requested
- 11) Answers incoming calls, run routine office errands and assists other staff as necessary
- MS Office (Excel/Word/Powerpoint)
- Bilingual candidate preferred (French or Spanish)
23
Marketing Administrative Assistant Resume Examples & Samples
- Support all IPCs at all IPC locations by helping to manage tour wave availability and coordination with Sales Gallery operations to book and manage tours
- Responsible for entering and maintaining status of all tours and packages for IPC and In House Marketing Teams
- Field incoming calls/emails from all Local Marketing Management, Team Leaders and Team Members to answer or direct any needs/questions/issues to the appropriate contact
- Track and maintain all aspects of scheduling to ensure proper coverage for all IPC locations during hours of operations including shift updates
- Oversee operation of POSI terminals at all new and existing IPC New York locations and assist Corporate with POSI software testing and reporting of system issues
- Coordinate and provide on-boarding support to new Team Members including preparation of training manuals and materials, requests for all IT access, and ordering of necessary collateral (business cards, name tags)
- Track and maintain respective Team Member’s performance management status and attendance log
- Maintain and distribute training manuals, contact lists, hotel locations, and marketing coding updates to Marketing Management and Team Members
- Develop standard documents for all areas of monthly goal setting for Marketing Manager and Team Members. (i.e. tiers, individual minimums, hotel minimums, team leaders, referral program, and spiffs)
- Prepare monthly reviews and schedule monthly review meetings for Marketing Manager and respective Team Members
- Prepare and distribute bi-weekly rankings for respective Team Members and monthly location rankings for Marketing Manager
- Analyze reports or correspondence to provide information for Marketing Management as needed
- Oversee all report scrubbing and payroll audits by specified bi-weekly and monthly deadlines to ensure accurate compensation for all Team Members
- Responsible for entering production for Marketing Referral Program and preparing respective Team Members’ monthly reviews for Marketing Manager
- Track and oversee the monthly submission of Hilton Honors points to Business Operations and Corporate
- Maintain marketing collateral inventory log and order supplies as needed
- Assist in the coordination of monthly marketing meetings and team events
- Assist with the coordination of local marketing programs/projects and carry out reasonable requests by Marketing Management of which the employee is capable of performing
- Develop and coordinate system for timely and efficient timecard and PTO request process
- 1+ year of strong administrative experience
- Proficient with Microsoft office including Word, Excel, and Outlook
- Demonstrated ability to adhere to strict confidentiality procedures
- Strong multi-tasker with organization and communication skills
- Flexible availability including weekends
- 3 years or more of experience in an Administrative role
- Strong analytical thinking skills
- Strong experience in PowerPoint
24
Marketing Administrative Assistant Resume Examples & Samples
- You’ll be responsible for administrative duties like bill payment, meeting setup, travel coordination, calendar management, appointments and scheduling, and budget tracking
- You’ll support sales efforts by documenting prospecting efforts in Salesforce.com, and following up on tasks assigned to various professionals
- You’ll help with social media and website updates, and you’ll manage the company store
- And you’ll be key to our community relations efforts, organizing teams and handling setup for various events
25
Marketing Administrative Assistant Resume Examples & Samples
- High School diploma; trade school certificate or degree in Graphic Design preferred
- 0-2 years of administrative experience; 1-2 years design and/or layout experience preferred
- Experience on Macintosh platform, using Word, Excel, and PowerPoint; experience with layout program helpful
- Must acquire a general understanding of products and services offered and NASD regulatory requirements
- Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, and other standard office procedures and terminology; demonstrated Microsoft Office skills, especially Word and Excel
26
Marketing & Administrative Assistant Resume Examples & Samples
- Multilingual requirement: fluency in English and at least one of the commonly used languages used in Singapore
- GCE ‘A’ Level and Business Administration Diploma
- At least 3 years of work experience in an administrative or marketing role
- Energetic and self-driven, with good time management skills
- Able to travel internationally within Asia to support conferences and exhibitions
- Computer proficient in Microsoft office; Should be very comfortable with Outlook, Word, PowerPoint, and Excel
27
Marketing Administrative Assistant Resume Examples & Samples
- 1+ years of related administration assistant experience
- Demonstrates high attention to detail
- Demonstrated working knowledge of Microsoft Office Suite Applications
- Experience that demonstrates high degree of self-direction, initiative and motivation
- Must have ability to work on own without supervision
28
Senior Marketing & Administrative Assistant Resume Examples & Samples
- Provide administrative assistance and support to the Vice President, Sr. Assistant Vice President and Management team including: word processing, calendar management, processing of monthly expenses, reviewing and responding to routine correspondence and enquiries, proofreading and making suggested edits, and travel arrangements
- Compile, proof, and organize the distribution of regularly scheduled reporting submissions, including CWT & CWB Board and reports, being responsible and accountable for submission dates and completion
- Continuous, proactive preparation of Optimum’s monthly management meetings. Including managing calendars, agendas & meeting minutes. Required to maintain the highest level of confidentiality
- Manage Optimum’s Balanced Scorecard, including: compiling results, preparing quarterly Board reports, and conducting W/SW/NW in monthly management meetings
- Provide administrative and general support to other areas of Optimum Mortgage as required
- Manages Optimum’s attendance tracking in accordance with HR policies
- Support the hiring, training and onboarding of external sales force by liaising with IS and HR to ensure external sales force is set up once in their territory
- Compiles, reviews, and submits weekly expenses and invoices on behalf of the Optimum Mortgage department to Accounts Payable for processing ensuring to meet cut-off dates
- Assist in management of marketing budget by tracking expenditures and inputting invoices
- Assists in company participation at industry and broker tradeshows, conferences, and events as directed by Marketing Manager including: attending local events, shipment of collateral materials, post-event follow-up and travel arrangements
- Maintains approved lists of appraisers and lawyers on a weekly basis on www.OptimumMortgage.ca. Completes other updates as required such as: guideline changes, rate changes, and promotions
- Maintains client database; schedule external communications to database while maintaining CASL compliance
- Act as third party liaison to external vendors such as DataGroup and APG for marketing and promotional materials; coordinates changes to materials that include rates, guidelines, and other items are required
- Inspire trust by being open, honest and direct in communication, meeting commitments and behaving ethically in all dealings
- Treat all stakeholders with professionalism, dignity and respect and support an environment where people can contribute and excel
- Demonstrate strong interpersonal skills that contribute to working effectively in a diverse working environment
- Accept responsibility and accountability for actions and results
- Make decisions guided by common sense and sound business judgement
- Prepare and regularly review annual goals and career development plan with manager/supervisor
- Promote cooperation and commitment within the CWB Group towards the attainment of common goals enabling productive group interactions
- Minimum 5 years in an administrative function is required
- Experience in constructing ‘internal’ memorandums, agendas, meeting minutes
- Experience in a marketing capacity an asset
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Marketing Administrative Assistant, Temporary Resume Examples & Samples
- Working both independently and as a team member to perform a wide variety of general administrative responsibilities, all of which contribute to the efficient flow and professional operation of the Events Team
- Assisting with coordination of event marketing plans to include logistical details, meeting planning preparation, printing, shipping, etc
- Providing data entry for event logistics projects in marketing project management tool
- Maintaining event calendar listing on website
- Overseeing and organizing event inventory and assets with vendors and suppliers
- General reporting of event projects, financials and internal requirements
- Maintaining templates, best practices, SOP documents
- Program management of corporate memberships and associations
- Maintaining relevant event industry knowledge through editorial, social media, and market research; using the information to position ViaSat offers, enhance event projects, and provide occasional reporting on this topic
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Marketing Administrative Assistant Resume Examples & Samples
- Establish and maintain effective working relationships with all clients and staff
- Handle and maintain highly confidential and sensitive information
- Ability to excel working with complex and different personalities diplomatically
- Contribute a fun and creative approach to team activities and morale
- Review and revise documents, letters, and complex calendar management
- Manage scheduling for conference rooms, organize meetings via live, videoconference and conference calls and host external visitors
- Coordinate international and domestic travel plans and meeting arrangements
- Provide logistical support, experience with on-boarding new employees
- High School Diploma or equivalent (BA/ BS Degree preferred)
- Experience in an administrative role (preferably 2+ years)
- Microsoft Office and Mac proficiency
- Experience dealing with sensitive and confidential information with integrity
- Excellent organization skills, acute attention to detail, ability to juggle multiple tasks in a fast-paced, and time sensitive environment
- Must possess a “can-do” attitude for all situations and a passion for learning new things
- Overall ability to understand and retain new information quickly; calm under pressure
- Ability to establish and maintain effective business partnerships
- Experience coordinating international and domestic travel plans
- Experience planning, managing and executing events and meetings
- Calendar management
- Efficient in Mac/iOS, especially iCal, Keynote, Numbers, Pages along with additional knowledge of Excel (leave in Mac/Excel)
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Marketing Administrative Assistant Resume Examples & Samples
- 1) Able to develop marketing proposals by working with engineering/architectural staff to pull together the information required into a concise and visually appealing document
- 2) Able to develop and maintain database and hard copy information systems
- 3) Able to complete government forms and assemble reports as required
- 4) Able to provide word processing and/or spreadsheet support for general correspondence, government forms and various reports
- 5) Able to assist in production of documents (binding, duplication, etc.)
- 6) Demonstrates knowledge of grammar, punctuation and business writing style for proofreading
- 7) Maintains an awareness of Office related affairs through review of newspapers, trade journals and other periodicals
- 8) Responds to and directs incoming telephone calls for office staff/management and/or principals
- 9) Excellent clerical and telephone skills, is detail oriented and highly organized
- 10) Works well with all types of people and under deadline situations
- 11) Assists in background research as requested
- Associate or Bachelor’s degree in related fields; or equivalent combination of education and experience
- Adobe Creative Suites preferred
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Marketing Administrative Assistant Resume Examples & Samples
- Provide administrative support to the Chief Marketing Officer including file maintenance, meeting coordination/preparation and the preparation of internal documents such as expense reports, departmental invoices, travel arrangements, subscriptions, memberships and credit card logs
- Respond to telephone calls, e-mail and individual inquiries, providing information, redirecting calls, or taking messages using excellent customer service skills
- Provide staff support to the Marketing Committee and key volunteers including scheduling meetings, room set-up, packet preparation, recording and distributing notes/meeting minutes, etc
- Assist in the processing of incoming and outgoing mail, shipping, courier service, etc
- Accurately manage all Work Orders for the department
- Prepare and update weekly Job Tracking grid for departmental production meetings
- Prepare and update monthly media and marketing reports
- Solicit and track both print and production quotes from external vendors and partners
- Assist in event planning, event execution and production by soliciting quotes and dates from venues; maintaining files, and coordinating details as requested
- Coordinate use of volunteers and interns
- Assist, as necessary, in supplemental research for speeches, articles or special projects
- Assist with organizing and cataloging acquired research reports, white papers, samples and best practices
- Develop proficiency with Andar to help with e-newsletter, website, social media and e-communications
- Update and maintain all media files/archives (print, video, photography, etc.)
- Serve as a lead or support staff on team committees, special projects and special events
- Provide back-up support to the Sr. Receptionist, as needed
- Support marketing team members
- Perform other duties as assigned, including working alternative schedules
- Bachelor’s degree or equivalent combination of experience and education required
- Minimum of three years’ experience as an Administrative Assistant with strong attention to detail and understanding of appropriate office decorum
- Excellent planning and organizational skills in meeting deadlines required
- Experience in the marketing industry preferred
- Demonstrated proficiency with Windows and Microsoft Office Suite, ability to type a minimum 55 WPM, ability to use common office equipment such as copier and fax
- Must be able to prioritize and manage heavy workload in fast-paced work environment
- Must be personable with excellent verbal and written communications skills, and be able to interact with a variety of individuals/organizations while maintaining confidentiality
33
Marketing Administrative Assistant Resume Examples & Samples
- Working closely with Marketing Manager and Director on all key account presentations including POG layouts, mock-ups, presentation boards, product labeling, shipping as well as maintenance of presentation files
- All pricing-related matters, including maintenance and exception reporting, updating order forms and maintaining pricing spreadsheets
- Providing support to Sales team including creating sales sheets, sample shipments and running sales reports as needed
- Tradeshow/Event support including shipment logistics, making travel arrangements, and completing event paperwork; including moving, transporting, loading and unloading product for tradeshows, photo shoots, and other events
- Completing all item set up forms and updating all product information in web portals for key/national accounts
- Web maintenance and marketing initiatives including but not limited to product maintenance, copywriting, cross selling initiative and promotional initiatives
- Provide regular updates on all Social Media outlets
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Marketing Administrative Assistant Resume Examples & Samples
- In partnership with FSR, establish and champion the external marketing and branding programs
- Identifies, coordinates, schedules, and engages team members (sales, operations, financial, legal, support, IT, etc.,) to discuss proposed solutions and to develop content for newsletter/website articles/communications
- Solicit newsletter and website topics of interest from vendors for internal and external marketing production
- Develops and maintains database populated with high-quality company and product language, as well as a library of articles and resource materials for use by management teams
- Oversee the Newsletter function assuring timely production and relevant content of community newsletters
- Coordinating letters including formatting, sending for approval, tracking printing and mailing process
- Participates in growth of new methodologies, strategies, tools and processes for new business initiatives
- Attend all events and ensure that the set-up is done properly and that the event is completed to the expectations of the executives and attendees
- Assist in the writing and development of materials such as presentations, speeches, memos, etc
- Responsible for working with cross functional leadership in planning, executing and tracking outcomes of community service projects and community relations (i.e. philanthropic or affiliation-based) activities
- Manage the Branding Library on share drives
- Manage advertisers -- Generate new mailing lists. Send to printer and monitor status, track dates sent, mailed and received
35
Marketing Administrative Assistant Resume Examples & Samples
- Reports to the National Director Marketing and works collaboratively with the rest of the marketing team to ensure administrative functions of the department are carried out
- Effectively communicate about marketing department services, provide information, fulfill requests and resolve questions promptly and courteously
- Provide day to day departmental administrative support, including but not limited to: communication via multiple inboxes, accounting tasks, rent roll and duplicate lead reporting, resolving invoice or dispute issues, fulfilling do not contact and unsubscribe requests, negotiating local referral contracts, and coordination of assigned marketing programs and services working with other associates and third parties
- Manage vendor invoices, shepherd them through the accounts payable process and ensure timely payment of vendors
- Interact and communicate with all employees, residents, internal and external customers and vendors in a professional and respectful manner
- Prepare, modify, and maintain documents including correspondence from multiple inboxes related but not limited to estimate requests, reporting, dispute resolution, orders, trackers, accounting/invoices, providing information, and program overviews
- Support National Director of Marketing with scheduling meetings, creating and submitting expense reports, setting up travel and keeping meeting notes
- Deliver quality work on tight deadlines
- Work on special projects as assigned while balancing day-to-day workload
- High school degree required, Bachelor’s degree in Business, Marketing, Communications or a related field is preferred,
- At least 2 years of administrative work experience in a corporate environment
- Excellent customer service, organizational, problem-solving and proofreading skills
- Ability to thrive under tight time constraints, manage multiple priorities simultaneously and meet project deadlines while delivering a quality product and excellent service
- Proficiency in computer use and relevant software applications, including Microsoft Office Suite, especially Excel
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Marketing Administrative Assistant Resume Examples & Samples
- Meetings: manage invites, order food, coordinate conference rooms and electronic needs, assist out of town guests with lodging
- Mailings: coordinate large customer mailings and label production executed internally and with outside fulfillment company, facilitate monthly district mailings, send packages for department
- Billing: oversee vendor statements and help perform monthly review and reconciliation of budgets, setup new vendors, manage check requests, facilitate cross charges
- Internal Order Portal: Manage, fulfill and ship orders; Manage users, adding new and deleting users, maintain database of locations, manage digital assets
- Inventory management: including receiving, counting, storing, pulling orders and maintaining inventory of all Marketing collateral and premium items
- Special Projects: Manage as they come up
- Marketing Agile Scrum Master: manage our calendar of meeting invites, host and facilitate meetings for Scrum, Demo and Retrospective, train new users on Jira digital platform
- Expense Reports: process for marketing team
- InSite – CORT Intranet site: manage Marketing Team page, post for team, gather weekly content from team
- B.S. Degree or 5 years of Administrative Assistant experience
- Excellent Time Management
- Proven Project Management skills
- Inventory Management skills
- Understanding of Bookkeeping and Record keeping
- Proficient at Excel, Microsoft Word, Power Point
- Digitally savvy with online databases, website navigation, order entry and placement online
- Able to lift and move boxes of inventory 25-50 pounds in weight
- Able to manage a hand truck
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Marketing Administrative Assistant Resume Examples & Samples
- Accountable for meeting and congress planning and organization: schedules attendees, books conference rooms, arranges catering, prepare meeting materials, handouts, etc
- Manages the schedules of those supported; schedules meetings and makes travel arrangements for department members, visitors, partners and vendors as necessary
- Organizes and attends cycle meetings, takes and distributes meeting minutes
- Support Sales & Marketing Manager to manage marketing materials and projects internal approval procedure
- Support Office Manager to manage marketing promotional and educational events & congresses
- Submission of all congresses and meetings to the MoH online system
- Enters value transfer disclosures into online system for every physician and association
- Demonstrates the highest standards of ethical behavior and support the Company's Corporate Compliance Policy
- Ideally 2-3 years of related experience in a similar position
- IT skills: MS Office (Excel, Outlook, Word, etc.)
- Attention to detail, as well as strong organizational and follow-up skills
- Excellent communication and problem solving skills
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Marketing Administrative Assistant Resume Examples & Samples
- Provide general secretarial and administrative support; handle correspondence, filing, and delivery of mail, maintenance of office supplies
- Prepare expense statements
- Manage calendars and agendas
- Organize and coordinate arrangements for business travels, booking flights, visas, meetings, trainings, videoconference, business lunches and conferences
- Responsible for maintaining department files (electronic and paper), in accordance with PMI Records Retention policies and co-ordination with the other sub-functions
- Assist with purchase order creation and budget reporting in SAP
- Undertake ad hoc of administrative duties
- Organize and coordinate the logistics for important events for the function
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Marketing & Administrative Assistant Resume Examples & Samples
- Participate in the planning and strategy for marketing particular properties and expanding business
- Provide marketing, administrative and organizational support to an individual or team of sales professionals
- Attend tours, sales meetings and presentations
- Assist with the development and writing of marketing and presentation materials, client offers, proposals and other required documentation for the team
- Implement marketing plans
- Use CBRE templates to produce marketing materials including flyers, proposals, tour books, maps, floor plans and qualification packages while displaying professionalism and maintaining the CBRE brand
- Research data from a variety of sources for inclusion in technical reports and presentations
- Manage team calendars including critical dates, deadlines, meeting preparation and scheduling of appointments
- Write and release deal announcements, listings and reports
- Compose and prepare routine correspondence such as cover letters and emails for sales professionals
- Answer, screen and direct incoming telephone calls
- Produce and maintain databases, surveys, digital filing systems and other records
- Collect, compile and analyzes moderately complex data and information and composes it in straightforward written descriptions of results
- Gather data on newly available properties, transactions and tenants/buyers/seller’s in the market
- Professionally interact and communicate with clients, other sales professionals, researchers and marketers
- Ability to independently determine the appropriate methodology for completing open-ended projects when necessary
- Ability to follow instructions and direction when necessary
- High-energy individual with a tendency and ability to take initiative, follow through and see tasks through to completion
- Ability to solve problems in standard situations
- Acute attention to detail
- Expert Level with MS-Office, such a Word, Excel and PowerPoint
- Proficiency in InDesign and CampaignLogic or willingness to learn would be an asset
- Ability to work well under pressure, with multiple deadlines, and on various projects
- Ability to calculate intermediate figures such as percentages, discounts and basic financial analysis
- Basic knowledge of marketing
- Post-secondary education is required; 1–3 years’ experience in a professional work environment would be an asset
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Marketing Administrative Assistant Resume Examples & Samples
- Demonstrates a team oriented approach, is confident and decisive but not impulsive and has the presence to effectively manage through a crisis. Has very good organizational and monitoring skills
- Demonstrates mastery in using a variety of applicable software packages to perform business tasks and to provide relevant information using these packages
- Uses technical knowledge and innovative thought processes to improve and update business processes
- Demonstrates the ability and knowledge to provide support/ proficiency in standard business computer applications
- Demonstrates strong oral and written communication skills
- Provides quality information and analysis to management
- Develops and maintains relationships with external service providers, agency partners ensuring prompt resolution of issues
- Graduate of any business course
- Candidate must have very good oral and written communication skills
- Must be computer literate
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Marketing & Administrative Assistant Resume Examples & Samples
- Provides general administrative support to a team of sales professionals. Collects, compiles and analyzes moderately complex data and information. Composes straightforward written descriptions of results
- Transaction management, lease audits and post deal documentation
- Team calendar management, critical dates, meeting prep
- Daily task reporting to the team
- Revise and format surveys so they are client ready
- Campaign logic tasks, deal announcements, listings and reports
- Answers, screens and directs incoming telephone calls
- Composes and prepares routine correspondence, faxes and emails for sales professionals
- Maintains and updates relevant databases and assists with Salesforce and website updates
- Coordinates schedules and appointments for sales team members
- Attends sales team meetings for the purpose of recording meeting minutes and action items
- Implements marketing plans and client updates. Responsible for servicing new business development and property marketing
- Researches data from a variety of sources for inclusion in technical reports and presentations; performs independent research and prepares information for special projects as assigned
- Applies CBRE templates to produce marketing materials including flyers, proposals, tour books, maps, floor plans and qualification packages while maintaining the CBRE brand
- Orders and maintains an up to date record of all sign inventory
- Provides responses to RFP and RFI questions by working closely with subject matter experts while keeping within tight timelines. Develop understanding of company and process in order to create responses that accurately represent capabilities
- Gathers data on newly available properties, transactions, tenants, tenants in the market, and new developments to be inputted into databases as appropriate
- 2 years’ experience providing administrative support to multiple or team of professionals preferred
- Ability to determine and respond to conflicting priorities
- Work experience in Sales or Marketing environment preferred
- Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding
- Ability to calculate intermediate figures such as percentages, discounts and/or commissions
- Ability to understand and carry out general instructions in standard situations
- Basic analytical skills required
- Basic project management, editing and writing skills required
- Excellent written and verbal communication skills. Strong organizational, time management and analytical skills
- Advanced skills with Microsoft Office Suite and internet research
- Ability to manipulate basic templates in Power Point and/or InDesign preferred
- Decisions made with general understanding of procedures and company policies to achieve set results and deadlines
