Grants & Contracts Administrator Resume Samples

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A Luettgen

Alexandre

Luettgen

102 Smith Dale

Philadelphia

+1 (555) 575 1904

102 Smith Dale

Philadelphia

Phone

p +1 (555) 575 1904

Experience Experience

New York, NY

Grants & Contracts Administrator

New York, NY

Walter-Runolfsson

New York, NY

Grants & Contracts Administrator

Managing the working relationships with collaborating faculty and staff external to Ophthalmology
Oversee and manage post-award financial and research administration activities of the DHVI federal and non-federal sponsored grants portfolios
Work with program manager on development of a project management plan for review and approval by the Administrative Director/Assistant Director and PI/designee
Assure compliance with SoM scorecard metrics pertaining to research administration, including but not limited to quality of grant submission, management of overdrafts,timeliness of cost transfers and cost distribution changes, effort certification, and cost sharing
Read and Understand the terms and conditions of the executed budget and payment schedule to effectively initiate and manage conversations with the study team to create and routinely update accurate financial Trial Trackers
Work closely with the pre-award finance team and the study team to facilitate the transition of detailed information regarding the awarded project (ie- executed budget and payment terms) to the post-award platform for financial management
All other duties and projectsas assigned by DHVI Finance Management

San Francisco, CA

Grants & Contracts Administrator Dci

San Francisco, CA

Yost, Nikolaus and Spinka

San Francisco, CA

Grants & Contracts Administrator Dci

Provide professional financial management support to senior management, faculty, and staff; provide assistance in a courteous and timely manner
Advise on gains, deficits and financial issues that arise during the management of the study
Prepare and distribute invoices to the Sponsors, internal departments or entities that the CRU team has written agreements with to complete work
Initiate and make payments to outside vendors, subcontractors or inter-departmentally through Journal Vouchers when invoiced
Attend meetings for projects and trials in development or active
Update study team and management of status and progress for startup or closeout
Negotiate budget and payment terms with the approval from the Principal Investigator, team leaders and Grants and Contracts Manager

present

San Francisco, CA

Grants & Contracts Administrator Dhvi

San Francisco, CA

Ruecker, Torp and Zieme

present

San Francisco, CA

Grants & Contracts Administrator Dhvi

present

Perform all other duties and projects as assigned by DHVI Finance Management
Provide on-going sub-recipient monitoring
Manage reporting and compliance timelines for new awards
Manage the subcontract process with ORA and collaborating organizations
Oversee and manage the Research Administration activities of the DHVI
Prepare budget projections and analysis to assist PI or designee with financial management
Implement adjustments and inform PI and/or designee of any corrections/adjustments

Education Education

Bachelor’s Degree in Accounting

Kean University

Bachelor’s Degree in Accounting

Skills Skills

Able to understand and apply basic internal control concepts to daily management of Federal awards
Good control and follow-up of own work; ability to manage and prioritize multiple projects simultaneously and meet established due dates
Solid working knowledge of MS Office Suite (Word, Access, Excel, Power Point)
Ability to create verbal and written reports. Knowledge of federal rules and regulations relating to research grant and/or contract activity
Able to escalate issues to higher levels when unable to get cooperation from others
May supervise grants and contracts assistants and support personnel and is expected to act as a knowledge resource to others
Ability to communicate both verbally and in writing with all levels of the organization
Ability to manage and prioritize multiple projects/tasks simultaneously
Ability to create verbal and written reports
Knowledge of federal rules and regulations relating to research grant and/or contract activity

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Grants & Contracts Administrator Resume Examples & Samples

Excellent written, oral and conversational communication skills to effectively work with diverse groups
Ability to analyze, evaluate multiple solutions and solve complex problems using well developed critical & analytical thinking skills
Excellent time management skills needed to prioritize among many competing priorities
Attention to detail needed to operate accurately and effectively in the regulatory environment
Mastery of Microsoft Office, especially Word and Excel, multiple electronic databases and computer based information systems including eIRB and Microsoft Access

Grants & Contracts Administrator Resume Examples & Samples

Oversee and manage post-award financial and research administration activities of the DHVI federal and non-federal sponsored grants portfolios
Post-award activities may include, but not limited to, preparation of necessary documents such as subcontract agreements, consultant agreements, supplements, re-budgets,monthly invoices, cost accounting standards (CAS), reporting and delivery requirements, etc.,to ensure institutional and sponsor compliance and budgetary appropriateness
Work in partnership with the appropriate Program Manager to assure efficient and compliant conduct of all research studies by conducting monthly financial meetings
Advise PI or designee on budget adjustments and revisions necessary to meet the sponsor requirements
Manage reporting and compliance timelines for new awards; communicate new WBSEs to appropriate department personnel
Review monthly reconciliations to ensure all costs charged to project are allocable and allowable; identify the need for cost transfers from account reconciliations;submit/approve the cost transfers via JV and Iforms; implement adjustments and inform PI and/or designee of any corrections/adjustments
Prepare budget projections and analysis to assist PI or designee with financial management As requirements change, prepare and submit requests for re-budgeting or re-programming of the funded project budget
Reconcile and close all sub-recipient budgets and obtain all sponsor-required reports
Prepare periodic reports to sponsors for review and submission by OSP
Manage the subcontract process with ORA and collaborating organizations; provide on-going sub-recipient monitoring
Make cost-sharing adjustments to reflect appropriate labor distribution or related cost-sharing obligations
Assure compliance with SoM scorecard metrics pertaining to research administration, including but not limited to quality of grant submission, management of overdrafts,timeliness of cost transfers and cost distribution changes, effort certification, and cost sharing
All other duties and projectsas assigned by DHVI Finance Management
Ability to learn changing technologies related to grants and contracts management
Ability to manage and prioritize multiple projects/tasks simultaneously
Knowledge of Duke University policies and procedures relating to grant and contracts activity
Knowledge of Duke University processes, systems and offices related to and/or involved in grant and contract submission and management
Understand and be able to apply costing rules and regulations to federally funded projects
Experience with/Ability to perform required functions in SPS, R3,grants
Duke and SES relating to assigned duties
Understand financial processes and controls including there conciliation process

Grants & Contracts Administrator Resume Examples & Samples

Assisting in maintaining the RA Database
Proposal Tables
Updating the proposal calendar for assigned PIs
Submitting applications
Managing the working relationships with collaborating faculty and staff external to Ophthalmology
Responding to JIT, or pre-review requirements Transitioning funded proposals to awards
Managing the database to ensure that proposal statuses are maintained in SPS and unfunded proposals are disposed of after one year
Complete administrative and financial actions required for project objectives in an accurate and timely manner; maintain complete documentation of all project activities
Award and fund code set-up
Establish and maintain salary and effort through iForms
Manage CAS, subrecipient activity, rebudgeting, interim financial reports
Maintain both electronic and paper award file folders
Ensure that each award is closed out per Duke and sponsor regulations
Maintain the RA Database
Closeout Tables
Archive award files and reconciliation documentation for one year within the office, and archived for the remainder of the sponsor required time frame through RECALL
Award documentation should be destroyed per Duke and sponsor regulations, within three (3) months of the allowable date
Manage the monthly financial review process, which includes reconciliation, detailed reports, and projections to confirm compliance with sponsor terms and conditions, institutional and federal regulations
Assist in preparation of financial reports and analyses for senior management to identify areas of opportunity and/or risk
Microsoft Word and Excel proficient
Ability to use various Duke Systems including SPS, SAP R/3, and ADG apps
An understanding of OMB Circulars A-110, A-21
An understanding and experience with federal awards, specifically DHHS

Grants & Contracts Administrator Resume Examples & Samples

Post-award activities may include, but not limited to, preparation of necessary documents such as subcontract agreements, consultant agreements, supplements, re-budgets, monthly invoices, cost accounting standards (CAS), reporting and delivery requirements, etc., to ensure institutional and sponsor compliance and budgetary appropriateness
Review monthly reconciliations to ensure all costs charged to project are allocable and allowable; identify the need for cost transfers from account reconciliations; submit/approve the cost transfers via JV and Iforms; implement adjustments and inform PI and/or designee of any corrections/adjustments
As requirements change, prepare and submit requests for re-budgeting or re-programming of the funded project budget
All other duties and projects as assigned by DHVI Finance Management
Proficient use of computers; requires solid working knowledge of MSOffice Suite (Word, Access, Excel, Power Point)
Understand and be able to apply federal and university rules tomanagement of effort allocation for individuals compensated whole or in part from federal awards
Duke and SES relating toassigned duties
Understand financial processes and controls including thereconciliation process

Grants & Contracts Administrator Resume Examples & Samples

Develop budgets and budget justification which include proofing the budget for inconsistencies and ensuring accuracy
Advise the PI on administrative requirements in preparing proposal submissions
Prepare, coordinate and review certain proposal elements (biosketches and facilities & resources) for consistency, accuracy, and completeness
Monitor compliance with agency and University regulations regarding submission; verify all financial information to include application of the appropriate overhead rate for the project
Review sponsored projects through SPS to ORA/ORS to ensure compliance with University procedures and institutional signatures
Ensure understanding of the current fiscal performance of studies and identify areas of concern that need resolution
Advise PI on budget adjustments and revisions necessary to meet the sponsor requirements
Monitor proposal status and advise PI on requirements and deadlines associated with research protection protocols
Develop project management plan for review by the PI or senior level grants administrator
May make cost-sharing adjustments to reflect appropriate labor distribution or related cost- sharing obligations
Manage budget, reporting and compliance timelines through the life cycle of the grant or contract; communicate new WBSEs to appropriate department personnel
Establish sub-recipient financial and reporting requirements; coordinate issuance of sub- agreements with ORA and ORS
Review and evaluate the Site Based Research charge assignment grids based on the schedule of events and protocol for the study
Reconcile monthly budget reports and inform PI and/or supervisor of corrections/adjustments that have been made
Identify the need for cost transfers from budget reconciliation; submit cost transfers
As requirements change, prepare and submit requests for re- budgeting/modifying the funded project budget
Monitor compliance with agency and University regulations regarding reporting
Maintain financial records per the institutional documents retention guidelines
Ensure process (SOP) is in place within the unit for proper handling of sponsor checks for deposit and recording in the appropriate fund codes. This must be handled in accordance with the institutions check handling process
Monitor and determine appropriate charging of patient care expenses to the study fund codes
Interpret departmental policies and procedures, making decisions on specific operating problems and issuing instructions on behalf of unit
Manage overdrafts in line with unit procedures and institution guidance
Ensure proper recording of revenue associated with all studies; apply revenue management standards
Closeout all funded projects consistent with university process and timelines
Apply federal and university rules to management of effort allocation appropriately for individuals compensated whole or in part from federal awards,
Submits reports to the Divisional Administrator/Business Manager when requested
Proficient use of computers
Solid working knowledge of MS Office Suite (Word, Access, Excel, Power Point)
3 years of relevant experience (2 years for internal employees who have received 2 Exceeds Expectations on performance reviews). Training - RAA required in addition to 2 electives to prepare for AGM is required. AGM must be completed within 12 months. Senior: Subject matter expert. May be responsible for mentoring and developing others. Experience - 6 years of relevant experience (5 years for internal employees who have received 4 Exceeds Expectations on performance reviews. CRA certification can also reduce the years of experience requirement to 5 years). Training - RAA and AGM required. Expected to attend all the appropriate internal updates. Lead: Advanced tier competencies as well as responsibilities for mentoring and developing staff. Oversees work of others. May or may not carry same responsibilities as a full supervisor. Experience - 3 years of relevant experience (2 years for internal employees who have received 2 Exceeds Expectations on performance reviews). Training - RAA and AGM required. Expected to attend all the appropriate internal updates

Grants & Contracts Administrator Resume Examples & Samples

Agreements, Contracts & Approvals Prepare, coordinate and review certain contract or grant proposal elements for consistency and accuracy and completeness
Negotiate budget and payment terms with the approval from the Principal Investigator, team leaders and Grants and Contracts Manager
Review informed consent to ensure it is consistent with the budget and financial terms outlined in the agreement
Submit contracts through the SPS system for approval
Ensure receipt of sponsor signatures on final agreement. Interpret contractual payment terms and prepare final contract and associated budget and documents to hand-off for CRU team members
Budgets Collaborate with PI and nurse and/or research manager, regulatory manager, and departmental grants and contracts manager to develop budgets and budget justification in compliance with the protocol
Arrange and participate in budget discussions
Obtain management approval on external and internal budgets before sending to the sponsor for review
Obtain PI signatures on internal budget distribution forms and applicable Institutional forms; and on all contractsand amendments. Develop internal cost assessment budget (ICA); list distribution of funds in line with external budget and fee schedules
Attend billing grid meetings with CRU team and DOCR to assist with putting billing grid in line with budget and ICA
Review and approve financial budget trackers prepared by the post award coordinators and share interpretation of contract negotiated
Reporting Create and present financial reports, weekly status reports and internal reports for contracts and budgets to senior leadership and CRU teams
Compliance Ensure compliance with federal, state, and local regulations in addition to institutional policies and sponsor terms and conditions
Maintain financial records per institution and sponsor document retention guidelines. Monitor projects and advise of compliance and necessary changes
Accounts Payable/Receivable Initiate and make payments to outside vendors, subcontractors or inter-departmentally through Journal Vouchers when invoiced
Completing Journal Vouchers (transfers) for accounts when necessary
Prepare process and/or approve requests for human participant payments via Duke Guidelines, ensuring timeliness, quality and compliance with applicable policies, procedures, rules and regulations
Prepare and distribute invoices to the Sponsors, internal departments or entities that the CRU team has written agreements with to complete work
Follow up and ensure payments are received in a timely matter
Reporting Prepare and deliver financial reporting on a monthly basis to the CRU team so they can assess how well they are performing
This activity requires setting up the meeting with the team, writing the report and be able to discuss with team financial performance
Complete effort reporting for each team monthly to ensure effort is being allocated and distributed to the correct accounts for actual work completed
This activity includes initiating IForm changes and reconciling effort as appropriate through eCert
Prepare or create and manage project revenue Trial Trackers which may require reviewing, invoicing, accounts receivable monitoring, collection and deposits
Using the Trial Tracker, prepare a monthly AR JV summary report reflecting accrued enrollment and cash funds received for each fiscal period
Reconciliation Reconcile patient care expenses from Maestro Care to SAP R/3 for assigned WBSEs per departmental and institutional guidelines
Complete Closeouts on fund codes timely and appropriately distribute residual funding in the proper accounts
Prepare and reconcile supply orders through Buy@Duke; process and reconcile PCard purchases as necessary; compile, maintain and analyze financial data which may include special projects and metrics
Ideal candidate will effectively manage their workload and have open communication with their CRU team to work collaboratively to resolve issues and assist team members as needed. Monitor sponsor, regulatory and institutional compliance with contract terms and institutional policies and procedures
The above statements describe the general nature and level of work being performed
This is not intended to be an exhaustive list of all responsibilities and duties required
Employees may be directed to perform job-related tasks other than those specifically presented in this description
The intent of this job description is to be representative of the level and the types of duties and responsibilities that will be required of this position and shall not be construed as a declaration of the total specific duties and responsibilities

Grants & Contracts Administrator Dhvi Resume Examples & Samples

Oversee and manage pre-award and post-award financial and research administration activities of the DHVI federal-sponsored research and development (R&D) contracts portfolio
Pre-award contract activities may include, but not limited to, collection and assembly of various financial documents required in response to contract solicitations and re-competition efforts, preparation of budgetary workbooks, supporting documentation, business proposals and justifications, as well as internal requirements such as Sponsored Projects System(SPS) records
Post-award contract activities may include, but not limited to, preparation of necessary documents such as subcontract agreements, consultant agreements, contract modifications, re-budgets, monthly invoices, contracting office authority (COA), cost accounting standards (CAS), reporting and delivery requirements, etc., to ensure institutional and sponsor compliance and budgetary appropriateness
May also be responsible for managing grant portfolios and other awards,if needed
Work with program manager on development of a project management plan for review and approval by the Administrative Director/Assistant Director and PI/designee
Manage reporting and compliance timelines for new awards
Communicate new WBSEs to appropriate department personnel
Review monthly reconciliations to ensure all costs charged to project are allocable and allowable
Identify the need for cost transfers from account reconciliations
Submit/approve the cost transfers
Implement adjustments and inform PI and/or designee of any corrections/adjustments
Prepare budget projections and analysis to assist PI or designee with financial management
Manage the subcontract process with ORA and collaborating organizations
Provide on-going sub-recipient monitoring
Assure compliance with SoM scorecard metrics pertaining to research administration, including but not limited to quality of grant submission, management of overdrafts, timeliness of cost transfers and cost distribution changes, effort certification, and cost sharing
Perform all other duties and projects as assigned by DHVI Finance Management

Grants & Contracts Administrator Resume Examples & Samples

Work requires communications, analytical and organizational skills generally acquired through completion of a bachelor's degree program
Research or grants education and/or certification is preferred
Successful completion of Financial Services Introduction to R3, Introduction to Duke GL, Introduction to Accounting, Sponsored Research Reporting, Research Administration at Duke (on-line), Basic Compliance (on-line) within first six months of hire is required
Successful completion of the Research Administration Academy (RAA) is expected
Employees hired into this classification without RAA training will work closely with their manager to schedule and complete the training within 12 months of start date
The expectation is that the staff member will maintain the requirements for their level. Failing to meet these requirements will be addressed through the performance review process
Upon successful completion of expected training, the employee must maintain certification( s) by completing continuing education requirements

Grants & Contracts Administrator Resume Examples & Samples

Work Performed
Manager assigned projects and financial project portfolios
Ensure understanding of the current fiscal performance of studies and identify areas of concern that need resolution. Advise PI on budget adjustments and revisions necessary to meet the sponsor requirements
May make cost-sharing adjustments to reflect appropriate labor distribution or related cost-sharing obligations
Manage budget, reporting and compliance timelines through the lifecycle of the grant or contract; communicate new WBSEs to appropriate department personnel. -
Establish sub-recipient financial and reporting requirements; coordinate issuance of sub-agreements with ORA and ORS. -
As requirements change, prepare and submit requests for re- budgeting/modifying the funded project budget. Reconcile and close all sub-recipient budgets and obtain all sponsor-required reports
Apply federal and university rules to management of effort allocation appropriately for individuals compensated whole or in part from federal awards
Submits reports to the Divisional Administrator/Business Manager when requested Supervisory Responsibilities: May supervise grants and contracts assistants and support personnel

Grants & Contracts Administrator Dci Resume Examples & Samples

Work requires communications, analytical and organizational skills generally acquired through completion of a bachelor's degree program. Research or grants education and/or certification is preferred
Successful completion of the Research Administration Academy (RAA) is expected. Employees hired into this classification without RAA training will work closely with their manager to schedule and complete the training within 12 months of start date. The expectation is that the staff member will maintain the requirements for their level. Failing to meet these requirements will be addressed through the performance review process
Upon successful completion of expected training, the employee must maintain certification(s) by completing continuing education requirements
Ability to analyze data and formulate conclusions
Proficient use of computers; requires solid working knowledge of MS Office Suite (Word, Access, Excel, Power Point)
Ability to create verbal and written reports
Knowledge of federal rules and regulations relating to research grant and/or contract activity
Understand and be able to apply federal and university rules to management of effort allocation for individuals compensated whole or in part from federal awards
Experience with/Ability to perform required functions in SPS, R3, grants.duke and SES relating to assigned duties
Understand financial processes and controls including the reconciliation process

Grants & Contracts Administrator Dci Resume Examples & Samples

Proficient use of computers; requires solid working knowledge of MS Office Suite (Word, Access, Excel, PowerPoint)
Activity
Knowledge of federal rules and regulations relating to research grant and/or contract

Grants & Contracts Administrator Resume Examples & Samples

Successful completion of Financial Services Introduction to R3,Introduction to Duke GL, Introduction to Accounting, Sponsored Research Reporting, Research Administration at Duke (on-line), Basic Compliance(on-line) within first six months of hire is required
Successful completion of the Research Administration Academy (RAA) is required
Employees hired into this classification without RAA training will work closely with their manager to schedule and complete the training within 12 months of start date. The expectation is that the staff member will maintain the requirements for their level. Failing to meet these requirements will be addressed through the performance review process.Upon successful completion of expected training, the employee must maintain certification(s) by completing continuing education requirements
Knowledge of grant and contract management rules and regulations, technical expertise, and analytical skills

Grants & Contracts Administrator Dghi Resume Examples & Samples

Ability to effectively interface with PIs on proposal and grant process
Ability to understand the best approach to an international research project and work with the relevant Grant Offices to ensure effective implementation of the award both locally and internationally
Ability to develop budget recommendations, prepare detailed budget and written narratives, and review revenue vs expenses against budget
Demonstrate ability to work individually and self-sufficiently, as well as collaborating with other areas of the Institute to complete the proposal in order to meet submission deadlines and to work with all necessary personnel involved in submitting a proposal to an agency
Ability to communicate effectively with all levels of staff is essential
Excellent interpersonal and communications skills required
Excellent written communication skills, attention to detail and ability to follow through on assignments
Ability to work well under constraints of deadlines and ability to successfully meet deadlines
Ability to effectively multitask
Aptitude to use good judgment in applying established grants management practices and procedures
Critical thinking and strong analytical skills or financial analysis required
Knowledge of SAP, PeopleSoft, SPS or similar grant and financial database systems
Must meet all required Institutional trainings for continuing education

Grants & Contracts Administrator Resume Examples & Samples

Experience with/Ability to perform required functions in SPS, R3, grants duke and SES relating to assigned duties
Understand financial processes and controls including the reconciliation process Tier Structure Associate: Proficient as a grants and contracts administrator
6 years of relevant experience (5 years for internal employees who have received 4 Exceeds Expectations on performance reviews. CRA certification can also reduce the years of experience requirement to 5 years)
3 years of relevant experience (2 years for internal employees who have received 2 Exceeds Expectations on performance reviews)

Grants & Contracts Administrator Resume Examples & Samples

Pre-award activities include assisting departmental faculty/PI in the development, preparation, and submission of grant and contract proposals. Ensure all applications and contracts meet agency and university guidelines and published time tables and deadlines. Ensure proposals are entered and routed in a timely manner for further review
Post-award activities include detailed reconciliation of assigned project budgets, preparing complex budget reports, preparing adjustments and corrections in assigned project budgets for further review and approval in order to meet project goals and federal requirements
This position is responsible for managing and overseeing an assigned portfolio of complex grants and contracts using knowledge of grant and contract management rules and regulations, technical expertise, and analytical skills. Manager assigned projects and financial project portfolios. Develop budgets and budget justification which include proofing the budget for inconsistencies and ensuring accuracy. Advise the faculty/PI on administrative requirements in preparing proposal submissions. Assist faculty/PI and study team with development of internal cost assessment and subsequent budget development and negotiation with sponsor including the use/implementation of the proposed Clinical Research Management System. Participate, as necessary, in study initiation meetings to help facilitate internal cost assessment development and budget negotiations. Prepare, coordinate and review proposal elements such as biosketches, justifications and facilities& resources for consistency, accuracy, and completeness
Monitor compliance with agency and University regulations regarding submission; verify all financial information, including the application of the appropriate overhead rate for the project.Review sponsored projects through SPS toORA/ORS to ensure compliance with University procedures and institutional signatures.Ensure understanding of the current fiscal performance of studies and identify areas of concern that need resolution. Advise faculty/PI on budget adjustments and revisions necessary to meet the sponsor requirements.Monitor proposal status and advise faculty/PI on requirements and deadlines associated with research protection protocols.Develop project management plan for review by the faculty/PI or senior level grants administrator.May make cost-sharing adjustments to reflect appropriate labor distribution or related cost-sharing obligations
Manage budget, reporting and compliance timelines through the lifecycle of the grant or contract;communicate new WBSEs to appropriate department personnel.Establish sub-recipient financial and reporting requirements;coordinate issuance of sub-agreements with ORA and ORS. Reconcile monthly budget reports and inform faculty/PI and/or supervisor of corrections/adjustments that have been made.Identify and submit the cost transfers resulting from budget reconciliation.As requirements change, prepare and submit requests for re-budgeting/modifying the funded project. Reconcile and close all sub-recipient cost objects and obtain all sponsor-required reports.Monitor compliance with agency and University regulations regarding reporting.Maintain financial records per the institutional documents retention guidelines.Ensure process (SOP) is in place within the unit for proper handling and tracking of Sponsor payments into the project cost object. This process must be handled in accordance with the institution's current policy. Monitor and determine appropriate charging of patient care expenses to the study cost object(s)
Interpret departmental policies and procedures, making decisions on specific operating problems and issuing instructions on behalf of unit.Manage overdrafts in line with unit procedures and institution guidelines.Ensure proper recording of revenue associated with all projects;applying revenue management standards.Close all funded projects consistent with university processes and timelines. Apply federal and university rules to appropriately manage effort for individuals compensated, in whole or in part, from federal awards
Submit reports to the Divisional Administrator/Business Manager when requested

Grants & Contracts Administrator Dhvi Resume Examples & Samples

Oversee and manage the Research Administration activities of the DHVI
Work with the research administration team to conduct pre and post-award financial activities for the DHVI federally-sponsored research portfolio
Pre-award contract activities may include, but not limited to,collection and assembly of various financial documents required in response to contract solicitations and re-competition efforts,preparation of budgetary workbooks, supporting documentation, business proposals and justifications, as well as internal requirements such as Sponsored Projects System (SPS) records
Post-award contract activities may include, but not limited to,preparation of necessary documents such as subcontract agreements, consultant agreements, contract modifications, re-budgets,monthly invoices, contracting office authority (COA), cost accounting standards (CAS), reporting and delivery requirements, etc., to ensure institutional and sponsor compliance and budgetary appropriateness
May also be responsible for managing grant portfolios and other awards, if needed
Identify the need for cost transfers from account reconciliations; submit/approve the cost transfers
Ability and desire to complete RAA certification
Ability to communicate both verbally and in writing with all levels of the organization
Experience with/Ability to perform required functions in SPS, R3, grants. Duke and SES relating to assigned duties

Grants & Contracts Administrator Resume Examples & Samples

May supervise grants and contracts assistants and support personnel
Experience with/Ability to perform required functions in SPS, R3, grants
No experience required for candidates who possess a Bachelor's or Master's degree in a field of study directly related to the specific position
Clinical Trial budgeting and management experience preferred

Grants & Contracts Administrator Resume Examples & Samples

Prepare and submit grants and contracts through pre-award process utilizing both Sponsor and Duke regulations
Follow through to submission to Sponsor
Manage assigned projects and financial project portfolios
Advise the faculty/PI on administrative requirements in preparing proposal submissions
Assist faculty/PI and study team with development of internal cost assessment and subsequent budget development and negotiation with sponsor including the use/implementation of the proposed Clinical Research Management System
Participate, as necessary, in study initiation meetings to help facilitate internal cost assessment development and budget negotiations
Prepare, coordinate and review proposal elements such as biosketches, justifications and facilities & resources for consistency, accuracy, and completeness
Monitor compliance with agency and University regulations regarding submission; verify all financial information, including the application of the appropriate overhead rate for the project
Advise faculty/PI on budget adjustments and revisions necessary to meet the sponsor requirements
Monitor proposal status and advise faculty/PI on requirements and deadlines associated with research protection protocols
Reconcile monthly budget reports and inform faculty/PI and/or supervisor of corrections/adjustments that have been made
Identify and submit the cost transfers resulting from budget reconciliation
As requirements change, prepare and submit requests for re- budgeting/modifying the funded project
Reconcile and close all sub-recipient cost objects and obtain all sponsor-required reports
Monitor and determine appropriate charging of patient care expenses to the study cost object(s)
Manage overdrafts in line with unit procedures and institution guidelines
Ensure proper recording of revenue associated with all projects; applying revenue management standards
Close all funded projects consistent with university processes and timelines
Develop project management plan for review by the faculty/PI or senior level grants administrator
Ensure process (SOP) is in place within the unit for proper handling and tracking of Sponsor payments into the project cost object. This process must be handled in accordance with the institution's current policy
Apply federal and university rules to appropriately manage effort for individuals compensated, in whole or in part, from sponsored awards
Ability to perform required functions in SPS, R3, grants.duke and SES relating to assigned duties
Understand financial processes and controls including the reconciliation process^

Grants & Contracts Administrator Resume Examples & Samples

Coordinates administrative, planning, financial, and HR management of all areas of the GCC
Coordinates closely with Financial Affairs, Sponsored Programs and Sponsored Accounting offices to ensure timely development of GCC grant budgets, reports and efficient use and spending of funds to appropriate grants, and plans for seeking new support where needed
Interacts with senior state officials on the Center’s advisory board and with Georgetown environmental law faculty to facilitate meetings on the Center’s work with students and policymakers
Works closely with expert consultants and GCC and FA and Office of Sponsored Programs on issuing and expediting GCC contracts and honoraria
Organizes GCC events and convenings – including serving as the point of contact for GU faculty, staff, students and U.S. governors and other senior state officials regarding the Climate negotiations and other cross-campus initiatives, such as the Georgetown Environment Initiative and the India Initiative
Facilitates all HR activities for the Center – including on-boarding, orienting new staff and RAs, and assigning their time to appropriate grants
Maintains and updates database of GCC contacts and facilitates communications to advisory boards and internal and external audiences
Oversees GCC’s facilities and equipment, including overseeing lease renewals of the Center’s Hall of States office, processing invoices (for example, rent, supplies, and conference services, and maintaining a professional and well-supplied environment of both the Law Center and Hall of States office
Provides administrative support for Georgetown Environmental Law and Policy Program (GELPP), including supporting Environmental Program Director in fielding questions regarding the program from prospective students, coordinating visits, assisting with events and scholarship applications, and maintaining contact lists of students and alumni
Experience with communications, web, and social media
Accounting experience and certifications
Previous experience in Georgetown University systems
Maturity, professionalism, time management and an ability to exhibit project ownership while dealing with different people and personalities
Possession of focus, maturity, and a year-round commitment to operate at a high level under tight deadlines and to show ownership and investment in the goals of our Center
Understanding Georgetown processes and procedures while skillfully managing external relationships
Excellent communications skills and comfort with math/accounting
Strategic thinking skills and an ability to work well with many different offices (internal and external)

Grants & Contracts Administrator Resume Examples & Samples

Oversee and manage a diverse portfolio of research projects
Work in partnership with the appropriate Program Manager to assure efficient and compliant conduct of all research studies, facilitated by periodic meetings to occur no less than bi-weekly
Work with program manager on development of a project management plan for review and approval by the Administrative Director and PI/designee
Review monthly reconciliations to ensure all costs charged to project are allocable and allowable; identify the need for cost transfers from account reconciliations; submit/approve the cost transfers; implement adjustments and inform PI and/or designee of any corrections/adjustments
As requirements change, prepare and submit requests for re-budgeting or re-programming of the funded project budget. Reconcile and close all sub-recipient budgets and obtain all sponsor-required reports
Coordinate issuance of sub-agreements with ORA
Assure compliance with SoM scorecard metrics pertaining to research administration, including but not limited to quality of grant submission, management of overdrafts, timeliness of cost transfers and cost distribution changes, effort certification, and cost sharing. All other duties and projects as assigned by DHVI Finance Management

Grants & Contracts Administrator Resume Examples & Samples

Responding to JIT, or pre-review requirements
Transitioning funded proposals to awards
Understanding of OMB Circulars A-110, A-21
Understanding and experience with federal awards, specifically DHHS NOTE

Clinical Research Grants & Contracts Administrator Resume Examples & Samples

Develop budgets and budget justification which include proofing the budget for inconsistencies and ensuring accuracy
Prepare and submit grants and contracts through pre-award process utilizing both Sponsor and Duke regulations. Follow through to submission to Sponsor
Manage assigned projects and financial project portfolios
Advise the faculty/PI on administrative requirements in preparing proposal submissions
Assist faculty/PI and study team with development of internal cost assessment and subsequent budget development and negotiation with sponsor including the use/implementation of the proposed Clinical Research Management System
Participate, as necessary, in study initiation meetings to help facilitate internal cost assessment development and budget negotiations
Prepare, coordinate and review proposal elements such as biosketches, justifications and facilities & resources for consistency, accuracy, and completeness
Monitor compliance with agency and University regulations regarding submission; verify all financial information, including the application of the appropriate overhead rate for the project
Review sponsored projects through SPS to ORA/ORS to ensure compliance with University procedures and institutional signatures
Ensure understanding of the current fiscal performance of studies and identify areas of concern that need resolution. Advise faculty/PI on budget adjustments and revisions necessary to meet the sponsor requirements
Monitor proposal status and advise faculty/PI on requirements and deadlines associated with research protection protocols
Manage budget, reporting and compliance timelines through the lifecycle of the grant or contract; communicate new WBSEs to appropriate department personnel
Establish sub-recipient financial and reporting requirements; coordinate issuance of sub-agreements with ORA and ORS
Reconcile monthly budget reports and inform faculty/PI and/or supervisor of corrections/adjustments that have been made
Identify and submit the cost transfers resulting from budget reconciliation
As requirements change, prepare and submit requests for re- budgeting/modifying the funded project
Monitor compliance with agency and University regulations regarding reporting
Maintain financial records per the institutional documents retention guidelines
Monitor and determine appropriate charging of patient care expenses to the study cost object(s)
Manage overdrafts in line with unit procedures and institution guidelines
Ensure proper recording of revenue associated with all projects; applying revenue management standards
Close all funded projects consistent with university processes and timelines
Develop project management plan for review by the faculty/PI or senior level grants administrator
May make cost-sharing adjustments to reflect appropriate labor distribution or related cost-sharing obligations
Ensure process (SOP) is in place within the unit for proper handling and tracking of Sponsor payments into the project cost object. This process must be handled in accordance with the institution’s current policy
Interpret departmental policies and procedures, making decisions on specific operating problems and issuing instructions on behalf of unit
Apply federal and university rules to appropriately manage effort for individuals compensated, in whole or in part, from sponsored awards
Submit reports to the Divisional Administrator/Business Manager when requested

Grants & Contracts Administrator Resume Examples & Samples

Responsible for assigned projects and financial project portfolio of industry sponsored clinical trials, which include closeouts, overdraft management, A/R monitoring, etc. Partner with team members supporting non-industry sponsored research projects
Coordinate with divisional administrators to manage operational issues and interpretation of governing regulations and requirements (including OMB circulars, sponsor terms and conditions, and Duke Policy)
Manage and distribute reports to monitor award status and project spending to Division Administrators managing and/or contributing to decisions regarding internal funding and collaborate to identify areas of institutional research priorities
Communicate, facilitate, prioritize, and problem-solve with investigators, administrative staff, and division administration to ensure quality, efficient, and cost-effective support is provided, and respond to complex award management issues as required
Accurately conveying appropriate policies, processes and procedures that will ensure compliant financial management
Make decisions and take action consistent with available facts, constraints and anticipated consequences
Provide ongoing education and training for financial management team members, which include eRA@Duke initiatives, financial systems, accounting principles, and Duke/Federal/sponsor policies and procedures
Initiate, lead, manage, and complete special projects to enhance financial management across the Department
Create and implement processes to ensure compliance with new and existing Federal regulations
Actively participate and provide recommendations related to new system implementations or enhancements to existing systems
Establish and implement project management plans for complex projects

Grants & Contracts Administrator Resume Examples & Samples

Supervision and administration of the financial documentation and financial performance of the funded projects
Assistance with the development of proposal technical narratives, budgets, budget narratives and the submission of proposals to funding agencies
Support of UL LLC Federally funded projects as needed
Oversight and support of technical and financial reporting requirements for the funded projects
5 Coordination and support of Single Audits (A-133 Federal grant audits) and other grants and contract audits as required
6 Facilitation of opportunity pursuit teams
Identification of new funding opportunities including the development opportunity briefing documents
Support/completion of the representations and certifications required by funding agencies
Funded projects Terms and Conditions compliance
Invoicing and/or drawdown for funded projects
Performing other duties as assigned
Bachelor's degree in business, finance or accounting and 5 years of experience
Certified Grants Management Specialist certification from the National Grants Management Association (NGMA) is highly desirable
Federal grants management experience (NFP and Universities), and knowledge of Federal Acquisition Regulations (FARs) and the Uniform Guidance (2 CFR 200) preferred

Grants & Contracts Administrator Resume Examples & Samples

Manage budget, reporting and compliance timelines through the lifecycle of the grant or contract; communicate new WBSEs to appropriate department personnel
Establish sub-recipient financial and reporting requirements; coordinate issuance of sub-agreements with ORA and ORS
Interpret departmental policies and procedures, making decisions on specific operating problems and issuing instructions on behalf of center
Ensure process (SOP) is in place within the unit for proper handling of sponsor checks for deposit and recording in the appropriate fundcodes. This must be handled in accordance with the institutions check handling process

Senior Administrator for Grants & Contracts Administrator Resume Examples & Samples

Reviews and executes faculty proposals to external sponsors
Negotiates and administers incoming externally-funded research grants and contracts
Develops teaming and consortium agreements as needed
Verifies or performs various compliance checks related to conflict of interest, export controls, private use, E-Verify, tax and other federal initiatives
Drafts and issues any sub-awards or any ancillary legal documents
Serves as the primary liaison with the external sponsor for all official communication
Interprets and applies University and sponsor policies
Learns and masters a wide variety of government databases related to the federal government’s mandate of electronically exchanging research information, and provides clear, concise and accurate responses to inquiries/requests from faculty and administrators
Follows through on any issues that require contact with other internal or external departments; and effectively hand offs to other team members or other internal departments so details do not fall through the cracks and cause incomplete resolutions or unanswered questions
Provides fast and timely responses to inquires/requests with a supportive and professional attitude toward faculty and administrators doing research
Assists in the final development stages of an award proposal
Completes the review and execution of a portion of approximately $115M annual outgoing proposals (equates to approximately 280 proposals annually across the Main Campus, Law Center and Qatar campuses)
Analyzes proposals for conformance with University regulations and with sponsor program announcement and regulations
Verifies that all relevant compliance reviews have been performed and documented
Scrutinizes proposals to verify the accuracy and consistency of proposal information, as well as the inclusion of the proper University fringe benefit and indirect cost rates and all required proposal elements; and negotiates contract awards
Negotiates related teaming and consortium agreements, if applicable; and signs, on behalf of the University, proposals that have been approved through the internal campus clearance process
Electronically submits proposals to external systems such as QNRF, Grants.gov, the NSF’s FastLane system, and/or any other electronic research administration system designated by a sponsor
Delivers high quality customer service
Initiates and fosters working relationships with sponsor representatives
Works with a large number of faculty from a variety of departments, disciplines and cultures with a heavy emphasis on personalized customer service and on maintaining the Office’s excellent reputation
Acts in a professional manner with faculty and administrators from all levels

Grants & Contracts Administrator Resume Examples & Samples

Ability and desire to complete Advanced Grants Management training (in most circumstances an employee will be expected to hold a RAA certification before moving into this classification)
Demonstrated skills in analyzing data and formulating conclusions
Full command of grants and contracts systems; requires solid working knowledge of MS Office Suite (Word, Access, Excel, Power Point)
Understand and apply knowledge of national compliance issues to circumstances at Duke University
Understanding of asset management for funded projects as applied to Duke University policies and practices. Able to direct others n asset management and to review, troubleshoot and approve asset management
Understand and apply basic concepts of Export controls as these relate to proposal submission and award management
Understand and be able to apply federal rules to contract negotiations and management
Understand and be able to apply budget management to contracts
Understand and be able to assist others in understanding contract terminology
Understand and be able to comply with Duke University requirements for managing Federal contracts
Understand and be able to assist others in understanding the basic Federal and Duke University rules, regulations and requirements of IRB, IACUC, COI, IBC and Misconduct Science
Able to clearly communicate when interacting with faculty to inform of obligations in meeting these requirements and when faculty is not complying with policies
Able to escalate issues to higher levels when unable to get cooperation from others
Able to establish and maintain systems to ensure timely compliance with RCR requirements
Understand and be able to operationalize the development and maintenance of internal controls within a Duke University unit
Able to understand and apply basic internal control concepts to daily management of Federal awards
Understand and be able to translate concepts to actual practice at Duke University
Understand and apply the basic concepts of clinical research in the Duke University compliance environment
Understand and be able to manage complex effort scenarios resulting from multiple appointment types (PDC, VA, University)
Understand the management requirements of broadly represented aspects of Federal financial research compliance and to develop strategies for meeting compliance expectations within a dedicated unit and/or assigned portfolio

Grants & Contracts Administrator Resume Examples & Samples

Develop study budgets and prepare compliant internal cost assessments (ICAs),paying close attention to allocability and allow ability of research expenditures, using the tools and resources provided by the University
Develop and review contract budget and payment terms and negotiate the most favorable terms for the institution, in coordination with clinical study investigators and their study team, departmental grants staff and appropriate institutional offices (e.g.,OCRC, DOCR, ORA)
Perform SPS entry, ensuring compliance with University procedures and institutional signatures
Review and evaluate the Site Based Research charge assignment grids based on the schedule of events and protocol for the study, as necessary, and attend the Study Initiation Visit (in person or Webex) to ensure financial support and compliance
Prepare trial trackers that reflect the enrollment, budget and payment terms agreed to in the contract/award document upon contract execution and prior to study start-up
Prepare process and/or approve requests for human participant payments via Duke guidelines, ensuring timeliness, quality and compliance with applicable policies, procedures, rules and regulations
Manage and oversee fiscal performance of projects which may require trial tracker review, invoicing, accounts receivable monitoring, collection and deposits
Advise PI on budget adjustments and revisions necessary to maintain compliance,including appropriate effort management
Identify, prepare and process cost transfers/JVs for timely management fee transfers of assigned WBSEs per departmental and institutional guidelines
Prepare a monthly AR JV summary reflecting accrued enrollment and cash funds received for each fiscal period
Reconcile patient care expenses from Maestro Care to SAP R/3 for assigned WBSEs per departmental and institutional guidelines, ensuring charges are appropriate and allowable
Advise faculty and divisional staff on administrative and financial requirements in preparing grants, contracts and other research agreements, including timelines and deadlines for both University and sponsor
Provide guidance to faculty and divisional staff on the requirements of the IRB, IACUC, COI, IBC and other research-related regulations
Compile, maintain and analyze financial data which may include special projects and metrics
Monitor sponsor, regulatory and institutional compliance with contract terms,institutional policies and procedures, and verify all financial information to include application of the appropriate overhead rate and attributes for the project
Maintain financial records per the sponsor and institutional documents retention guidelines
Process sponsor checks for deposit, ensuring proper handling per Institution/Department SOP, and recording in the appropriate fund codes
Participate and contribute in the development, implementation and monitoring of departmental processes
Prepare and compile departmental response for requests received from institutional offices
Provide training and education to divisional staff as necessary
Perform other duties as assigned to ensure efficient and effective research support in the Department of Medicine
Understand and be able to apply federal and university rules to management of effort allocation
Understand and be able to apply costing rules and regulations to funded projects
Experience with/ability to perform required functions in SPS and R/3, relating to assigned duties