Surgical Coordinator Job Description
Surgical coordinator
provides clinical information to managed care companies, insurance companies and other third party reviewers to establish the length of stay or number of certified days.
Surgical Coordinator Duties & Responsibilities
To write an effective surgical coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included surgical coordinator job description templates that you can modify and use.
Sample responsibilities for this position include:
Responsible for after-hours scheduling of emergency add-ons and next day add-ons/changes
Collaborates with the Scheduling Coordinator in running the daily schedule
Coordinates bookings daily with the Operating Room and effectively works with surgery staff and physician to resolve scheduling discrepancies
Facilitates the access of patients to CCF through direct patient appointment scheduling or by serving as a liaison between patient and/or other medical departments
Maintain up-to-date contact information for patients
Coordinate transportation arrangements for medically justified surgery patients
Check eligibility online, through e-eligibility, or by calling insurance company
Review daily schedules to determine if authorization for office visit or office surgery is necessary
Contact insurance company to request authorization
Communicate with patient if additional insurance information is necessary
Surgical Coordinator Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Surgical Coordinator
List any licenses or certifications required by the position: BLS, CPR, ACLS, PALS, CST, ONC, CCRN, AHA, GOLD, BCLS
Education for Surgical Coordinator
Typically a job would require a certain level of education.
Employers hiring for the surgical coordinator job most commonly would prefer for their future employee to have a relevant degree such as Collage and University Degree in Nursing, Education, Associates, Medical, Technical, Patient Care, Sciences, Healthcare, Faculty, Graduate School
Skills for Surgical Coordinator
Desired skills for surgical coordinator include:
Medical terminology
Medicaid
Insurance processing
Patient billing
CPT
ICD-10 coding
ICD-9
Managed Care and commercial insurance
Third party payor reimbursement - Medicare
Scheduling
Desired experience for surgical coordinator includes:
Follow up with insurance company, patient and physician when necessary
Document notes in patients account, enter insurance authorization into insurance tab in patient’s account
Appeal denials when needed
Monitor and direct utilization of resources related to patient care
Plan and provide patient care utilizing the nursing process
Provide leadership and direction to staff members
Surgical Coordinator Examples
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Surgical Coordinator Job Description
Job Description Example
Our innovative and growing company is hiring for a surgical coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for surgical coordinator
- Calls in the OR teams for MOR, CVOR, WCOR, CWOR and Endoscopy for emergency cases
- Take call-off for all departments and notify department managers
- Contact case cart for emergencies
- Other duties as scheduled by manager
- Demonstrates interpersonal skills by effectively communicating with all levels of management and outside vendors and medical office staff
- Any combination of education, training or experience that provides the knowledge, skills and abilities required to successful accomplish the assigned duties and responsibilities of the position
- Minimum of two years of secretarial experience with one year in an acute care hospital setting
- Proficient in computer and typing skills
- Associates Degree or Business School certificate (Preferred)
- Experience in an acute care hospital setting (Preferred)
Qualifications for surgical coordinator
- Applies and reports on basic analysis with moderate guidance
- 1-3 years’ experience in a marketing coordinator role preferred
- Lead generation software experience
- Trade show experience required
- Experience within the medical device industry preferred
- Excellent communication skills (phone, written and verbal)
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Surgical Coordinator Job Description
Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of surgical coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for surgical coordinator
- Evaluates surgical schedule one week in advance to assess instrument and equipment needs
- Acts as liaison to surgeon to ensure that supplies and equipment are present for specific service
- Acts as liaison to SPD to assist with throughput of instrumentation
- Collaborates with surgeons, Nurse Manager, and staff to provide information on capital equipment needs
- Works with surgery materials handler to order and maintain supplies and equipment for specific surgical cases
- Collaborates with sterile processing regarding care & maintenance of instruments & equipment
- Provides input on product selection specific to the specialty
- Acts as a specialty facilitator & resource for staff
- Facilitates orientation of new staff to the specific services
- Collaborates with the nurse manager to plan staff development activities
Qualifications for surgical coordinator
- Assists nurse manager with arranging in-services for staff related to specific services
- Monitors processes related to the service
- Participate in acquiring information for tracers and PI
- 5 years’ experience in OR, SPD and/or Materials Management Required
- Must have working knowledge of all equipment utilized in Surgical Services Required
- Must have thorough knowledge of physician preference, procedure set up, and equipment set up and all instrumentation and equipment utilized in the Operating Room
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Surgical Coordinator Job Description
Job Description Example
Our innovative and growing company is looking to fill the role of surgical coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for surgical coordinator
- Of physicians and staff
- Receive and Reconcile incoming Human Cellular Tissue Products (HCT/P's) from CPL
- Store work in progress HCT/P’s in appropriate climate controlled environments
- Stage work in progress HCT/P’s in accordance with Product and Packaging Specifications
- Stock released HCT/P’s in appropriate bins in Final Product inventory
- Package and Ship HCT/P’s to customers and track transit conditions and delivery verifications
- Complete sales orders and enter accurate tracking information into the database order form
- Assist with inventory management, product traceability and production record maintenance
- Conduct routine cycle count and quarterly physical inventories
- Maintain Customer Owned Stock (COS) inventories and logs
Qualifications for surgical coordinator
- Receive, store, ship, and destroy Autograft tissue as requested
- Conduct daily temperature verifications, weekly temperature graph wheel changes, and monthly alarm test checks for all inventory freezers
- Destroy expiring and/or out of specification (OOS) HCT/Ps
- Quarantine HCT/P’s as required
- Order, Inspect, and Release direct product supplies required to stage, store and ship HCT/Ps
- Perform Preventative Maintenance (PM) on freezers and schedule temperature monitoring equipment calibrations
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Surgical Coordinator Job Description
Job Description Example
Our innovative and growing company is looking for a surgical coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for surgical coordinator
- Place new equipment into operation as needed
- Initiate Change Notices through Document Control as needed
- Conduct weekly secured room cleanings
- Perform weekly receiving on-call as scheduled
- Perform end-of-day closing procedures
- Supervise daily activities for all surgical robotic cases to assure quality patient care
- Coordinate staffing with ORSCs, Clinical Coordinators and Anesthesia Coordinators to meet the needs of all robotic specialties
- Anticipate and estimate future needs of the robotic services, and make arrangements for the needs to be met, equipment, supplies
- Collaborate and coordinate with other members of the surgical team including physicians to deliver quality health care
- Responsible for facilitating, coordinating, and directing all robotic operations
Qualifications for surgical coordinator
- The job requires the individual to be a team player with the ability to function well in a challenging and fast paced environment
- Ability to use air transportation
- Strong analytical and problem solving skills mathematical abilities
- Previous Charge experience preferred
- Collaborate closely with Central Sterile Supply to ensure efficient, reliable and timely delivery of instrumentation and supplies
- Oversee all equipment, supply and inventory needs related to robotics surgery
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Surgical Coordinator Job Description
Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of surgical coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for surgical coordinator
- Collaborate with Surgical Services Business Management to track efficiencies, quality, and process improvement
- Collaborate with leadership and support the needs of the Robotics Committee
- Develop and maintains positive work relations with all internal and external customers
- Coordinate with supply chain management for special instrumentation, supplies, and equipment for surgery
- Work with Resource Nurses, staff, and surgeons to provide resources and education related to use of specialized instrumentation and equipment
- Monitor surgery schedule to identify needed surgical items
- Order new instruments for replacements, broken, or missing instruments
- Establish criteria for instrumentation, supply, and equipment evaluations
- Assure accurate billing processes are followed and maintained
- Monitor, log, and track of implants used in surgery
Qualifications for surgical coordinator
- Ability to remain focused on repetitive tasks
- Coordination of franchise meetings & events, both on & off-site
- Phone coverage & call screening
- Correspondence of general nature from marginal notes & verbal communication
- Serve as a back-up issuer for other franchises as needed
- 5+ yrs of progressive administrative experience